Canon 6356B002 manual

Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read  Important Safe[...]

2 Man ua ls f or th e Ma chi ne Sta r ter Gu ide The S tarter Gu ide des cribes s et ting up the mach ine and insta lli ng the so f t ware . Be s ure t o r ead th is m anua l befor e us ing t he mach ine. e- Manu al The e-Manu al inc ludes info rmati on about all fun c tion s and c ong urat ions o f the ma chin e. This manu al i s incl uded on t[...]

3 How t o Use Th is Manu al S ymbols Used in This Manual WA R N I N G Indicate s a situation tha t may lead t o death or i njury to persons. T o u s e the machine safely , alwa ys pay attent ion to these warning s. CA UTI ON Indica tes a situa tion that ma y lead to in jur y to persons or d amage to equ ipmen t. T o use the machine saf ely , always[...]

4 Mai n F unctio ns Fa x One -touch/C ode d/Group Dialing → p.6 4 Specif y fa x destination s using one-touc h keys, coded dia l, and group d ial. Receiving in the Memory → p.73 • St ore rece ived fa xes in the me mor y . • Print or f or ward the rece ived fa x af ter con  rming the sender . 2- Sided Printing Prin t copies, rec eived fa [...]

5 Copy Adjus ti ng Qu al it y → p. 3 1 Adj ust image qual it y by set ting the dens it y and reso luti on. Enlarging and Reducing → p.3 1 Enla rge or reduce c opies using cu s tom c opy ratios. Print Enlarging and Reducing → p. 3 1 Enl arge or reduc e data t o  t the paper size a utomatica lly or to prin t at cust om rati os. Pos te r Pr i[...]

6 Basic Operation Learn t he Names and F unc tions o f Each Part of the Machine ……… 1 0 F ron t side …………………………………………………………… 1 0 In t eri or ……………………………………………………………… 1 2 Back S ide ……………………………………………………………[...]

7 ( → p.92) Y ou can see frequent ely asked questions about the receiv e mo de. Maint enance and Ma nagement Clea n the Machine …………………………………………………… 46 Cle ani ng the E x te rior and In te rior …………………………………… 4 6 Cle ani ng the Fixi ng Unit …………………………………[...]

8 Receiv e a F ax from Memor y ………………………………………… 73 S wit chin g to Memory Lock Mode …………………………………… 7 3 Vie win g/Canc eli ng/Forwardi ng Receiv ed F a x Docume nts ………… 7 4 Pri nti ng Rece ived F ax Documen ts …………………………………… 7 4 View /Ca ncel/Forward a F[...]

9 Learn t he Names and F unc tions o f Each Part of the Machine ……… 1 0 F ron t side …………………………………………………………… 1 0 In t eri or ……………………………………………………………… 1 2 Back S ide …………………………………………………………… 1 3 Learn t he [...]

10 Lear n the Names an d F unctions of Ea ch Pa r t of the Mach ine F ront side Lift handles (left, right ) Use the handset w hen make a phone call or send a f ax . Opera tion panel Use the panel to control the machine ( → p. 1 4). Fr o n t c ov e r Open the cover to load paper . Low er front cov er Open w hen using pape r that is larger than L T[...]

11 Basic Operation Plate n gl ass Use to scan non -stan dard size paper or b ook s , as well as standard size p aper ( → p. 19 ). Ve n t i l a t i o n s l o t s Allows heat to escape from inside of the machine. Leav e more than 4" ( 1 0 cm) of space around the machine. Power b ut t on T urn the p ower ON or O FF . Scanning area Scans docu me[...]

12 Interior T ransfer roller T rans fers tone r onto paper. To n e r c o v e r Open this cover to access the toner car tridge or clear paper jams ( → p. 50, p. 84). Paper exit guide Open this guid e to clear paper jams . ( → p.8 4) T oner guides When inser ting the toner car tridge,  t the protrusions on the tone r car tridge into these guid[...]

13 Basic Operation Back Side Rating label The machine’s serial number ( consists o f three let ters and a 5- digit numbe r) and the required voltage and current are speci ed. Writ e the serial nu mber on the back co ver of this g uide for refer ence when con tac ting the Canon C ustomer C enter . Power s oc ke t Connec t the power cord . USB p[...]

14 Lear n the F unctions of th e Operati on P anel Display Energy Sa ver Pr ess to man ually set or canc el the S le ep mode ( → p.27). Stop Pres s to canc el jobs . Star t Pres s to star t copyi ng or sendi ng a fax. 0 to 9 (Nu me r ic Key s) Pres s to ent er let ters and n umbers . * • Press t o switch the ch arac ter en tr y mode. • When s[...]

15 Basic Operation Na vigating the Menu Example: Adju st the density Press [ ▲ ] or [ ▼ ] to highlight an item, and t hen press [OK]. Press [ ▲ ] or [ ▼ ] to highlight an item, and t hen press [OK]. Press [ ◄ ] or [ ► ] to adju st the level, and then press [OK]. (If nece ssar y , press [ ▲ ] or [ ▼ ].) Press [ ] (Menu) to sa ve the [...]

16 Specify destination. 01/01/2012 12:52AM RX Mode: Auto Resolution: 200 x 1 . .. S wit ch bet ween C opy a nd F ax Mode S witch t o Copy or F ax mo de  rst to use eac h mode. T o speci f y how long the machine waits b efore re turning to standby mode: Pres s [ ] (Me nu)  < Timer Settings >  < Auto Reset Time >  Specif y the[...]

17 Basic Operation Register Unit Name <Apply> Entry Mode: A T o switc h entr y mo des: <A> Uppercase a lphabetic let ters and symbols <a> Lo wercase al phabetic let ters and symbols <12> Number s Pres s [ ] ( T one ) repeat edly . or 1. P r e s s [ ▲ ] or [ ▼ ] to high light < Entry Mode >, and then press [ OK ]. 2[...]

18 Set Da te and Time If the inc orrec t date or ti me is prin ted on fa xes or r epor ts, change the da te and time settings. 1 Press [ ] (Men u) . 2 Press [ ▲ ] or [ ▼ ] to highlight < Timer Set tings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight < Time & Date Settings> , and then press [ OK ]. Timer Settin[...]

19 Basic Operation Place Do cu m ent s Choose the appropri ate wa y to plac e documents acc ording t o the document's typ e. I M P O R T A N T IMPORT ANT • Plac e a document af ter gl ue, ink, or correction  uid on the document is c ompletely dry . • T o prevent pa p er jam s in the feeder , place a docume nt on the plat en glas s when [...]

20 Pl acing Docu ments on the P laten Gla ss 1 Open the feeder . 2 Place y our document face down. 3 Align the document with the appropriate paper si ze mark s. • If the document does not mat ch an y of the paper size marks, align the upper left edge of your document with the a rrow mark. • If the document is a tra nsparency , plac e white pape[...]

21 Basic Operation 3 Neatly place the documen ts face up. • Plac e the document under the load li mit guides (A) . • Make sur e that the paper stack does not exc ee d the load limit m ark s (B) . A B 4 Align the document guides tightly t o the width of the document. I M P O R T A N T IMPORT ANT If the document gu ides are too loose or too tigh [...]

22 Load Paper Before load ing paper , check the paper is the righ t t yp e. If you load i nappropri ate paper repea tedly , this ma y cause paper jam s. 1 S te p Chec k if the t ype of paper is appr opriat e. Paper s uch as Legal , Let ter , Sta tement, Executive , and en velopes can be used. For detail s about the avail able paper or precautions, [...]

23 Basic Operation 2 Spread the paper guides a little wider than the paper size. 3 Gently load the paper into the paper ca s set te with the print side face up , until the edge of the paper stack me ets the back of the paper cassette. • Make sur e that the paper stack does not exc ee d the load limit g uides (A) . A 4 Adju st the paper guides tig[...]

24 Load ing Sma ll Size P aper Use s mall paper gu ide when loading sma ll paper , suc h as postcard s, in the paper cassette . 1 Open the front cov er and the lower front c over . 2 Spread the paper guides a little wider than the paper . 3 Gently load the paper into the paper ca s set te with the print side face up , until the edge of the paper st[...]

25 Basic Operation Loadi ng En velopes o r Paper with a Letter head This section describes how to load en velopes and paper with a let terhe ad. En velopes Before Loading Flat ten enve l op es to release any remaining air . Loosen any sti corners of the envelopes , and  at ten any curls, as shown in th e  gure. Loading Orientat ion Load th[...]

26 Setting a Pa per Size and T ype Make s ure that the P aper Set tings ma tch the s ize and the t ype of the loade d paper . 1 Press [ ] (P aper Set tings ). 2 Press [ ▲ ] or [ ▼ ] to highlight < Drawer 1 > , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight the desired paper size, and then press [ O K]. • T o spe cif y th[...]

27 Basic Operation S wit ch to the Quiet Mod e Y ou can switch t o and cancel the Quiet mode , by press ing [ ] (Quiet Mode ). • By def ault, the Quiet mode i s set to < O > . T o change thi s set ting to < On > and specif y the time to swit ch to the Quiet mode aut omatically , press [ ] (M en u)  < Timer Settings >  &[...]

28 Us e the T oner Sa ver Mod e Y ou can set whether or not t o conserve toner whe n copying or faxing. When us ing the T oner Save mode , the output may not be cle ar , as sub tle details, s uch as thin l ines and ligh t colors, ma y not be clearly r eproduc e d. 1 Press [ ] (Men u) . 2 Press [ ▲ ] or [ ▼ ] to highlight < Preferences> , [...]

29 Mak e a Basic C opy …………………………………………………… 30 Enl arge or Reduc e Copies …………………………………………… 3 1 Adj ust the Image Qual it y for Copy …………………………………… 3 1 Ad just ing the den sity ……………………………………………… 3 1 Select ing t[...]

30 Mak e a Bas ic C op y 1 Place y our documents ( → p. 1 9). I M P O R T A N T IMPORT ANT If the document gu ides are too loose or too tigh t, this may r esult in misfeeds or paper j ams. 2 Swit ch to the Copy mode ( → p. 1 6). 3 Enter the desired cop y quantity ( 1 to 99) with the alphanumeric k eys. • Press [ ] (Cle ar) t o delete the ent [...]

31 Copy Enlarg e or Reduc e Copi es Enla rge or reduce c opies using pr eset copy ratios or cu s tom c opy ratios. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Copy mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight < Copy Rat io> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired ratio , and then[...]

32 Select ing th e Document T ype Selec t the appropri ate docume nt t ype. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Copy mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight < Original T ype> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the appropriat e document t ype, and then press [ OK ]. <Te x[...]

33 Copy Make Double - Sided Copies Y ou can make double-sided c opies from single-sided documents. Y ou can also m ake double-sided or single-sided copies fr om double -sided documents. 1 Place y our documents ( → p. 1 9). • T o make double-sided copies from s ingle-sided do cumen ts, place the documen t s in the feeder or on the plat en glass.[...]

34 C op y Multiple P ages on to One Sh eet Y ou can combi ne multiple pages ( t wo or four pages ) ont o one copy s he et. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Copy mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight < N on 1 > , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight < 2 on 1 > or <[...]

35 Copy C op y a Double -Si ded ID Card Y ou can make a c opy of a double-sided ID card on to s ingle-sided paper. 1 Place an ID on the pla ten glass. • Plac e the card at the c ent er of the lef t e dge of the plat en glas s, with a 1 / 4” ( 5m m) spa ce created. T o place t he card horizont ally A5 STMT B5 A4 LTR A5 STMT 5mm 5mm T o place t h[...]

36 Vie w and Ca ncel C op y Jobs Y ou can view or cancel c opy jobs while the jobs ar e in progres s. 1 Press [ ] ( Status Monit or /Canc el). 2 Press [ ▲ ] or [ ▼ ] to highlight < Copy Job S tatus> , and then press [ OK ]. 3 View the details of a cop y job or cancel the job. • T o view the details, press [ ▲ ] or [ ▼ ]. • T o can[...]

37 Pri nt a Document …………………………………………………… 38 Enl arge or Reduc e a Document ……………………………………… 38 Pri nt a Double-Sided Docu ment …………………………………… 39 Prin t Multiple P ages onto One Sheet ………………………………… 40 Pri nt a Booklet ………[...]

38 Pr int a Doc ument 1 Make su re that a computer and the machine are connected properly , and the printer driv er is installed on the computer . 2 Open a document from an application, and then open the Prin t window . 3 Select your printer driver , and clic k [P references ] ( or [Properties ]) . 4 Specif y the print settings such as the number o[...]

39 Print 3 Click the [Basic Settings ] tab, and then specify the print ratio. Selec t the paper siz e of the document. T o autom atically scale the document t o  t the loaded paper , selec t an output siz e. T o specif y the print ratio manua lly , selec t [ Manu al Scaling ], and then specif y the scaling ra tio. 4 Click [ OK ] to return to the[...]

40 Pr int Multi ple Pa ges on to One Sh eet Y ou can reduc e and print 2, 4 , 6, 8, 9 , or 1 6 pages of an original documen t onto a s ingle sheet of paper . T his fe ature a llows you t o save paper or t o view several pages at onc e. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer driver , click [P r[...]

41 Print Pr int a Booklet Y ou can print pages s ide -by-side, a nd then fold them to cr eat e a b ooklet. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer driver , click [P refe rences ] ( or [Properties ]), and di splay the Print ing Preferences window . 3 Click the [ Basic Set tings ] tab, select [Bo[...]

42 Pr int a P oster Y ou can enlar ge a one -page document and pri nt it on multiple pages. Y ou can then combi ne the printed pages t o creat e a large poste r. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer driver , click [P refe rences ] ( or [Properties ]), and di splay the Print ing Preferences w[...]

43 Print A dd W at erma rk s to a P rin tout Y ou can add wat ermark s, such a s “DR AF T ,” t o a document. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer driver , click [P refe rences ] ( or [Properties ]), and di splay the Print ing Preferences window . 3 Click the [ Page Setup ] tab, and then [...]

44 Vie w and Ca ncel P rin t Jobs Y ou can view or cancel pri nt jobs that ar e waiting or in progr ess. 1 Press [ ] ( Status Monit or /Canc el). 2 Press [ ▲ ] or [ ▼ ] to highlight < Print Job Status > , and then press [OK]. 3 View the details of a print job or cancel the job . • Pres s [ ▲ ] or [ ▼ ] to view the prin t job st atu [...]

45 Clea n the Machine …………………………………………………… 46 Cle ani ng the E x te rior and In te rior …………………………………… 4 6 Cle ani ng the Fixi ng Unit …………………………………………… 4 7 Cle ani ng the Pl at en Gla ss and F eeder ……………………………… 48 Check a [...]

46 Cl ean the Mach ine Clea n the ex terior and in terior of the machi ne, plat en glas s, fee der , and the  xing unit peri odic all y . Clea ning th e E x terior a nd Inter ior Clea n the ex terior and in terior of the machi ne to preve nt toner powde r and paper dust from acc umulati ng inside . I M P O R T A N T IMPORT ANT For safety , be su[...]

47 Maintenance and Manage ment 4 Remov e any toner or paper debris from the in terior of the machine, with a sof t, dr y cloth that is clean and lint -free. 5 Insert the toner car tridge. 6 Close the toner c over , and then lower the scanning pla t form. 7 Reconnect all the cables, and then turn ON the pow er . CA UT ION （A） （A） When closin[...]

48 Cl eaning the Pla ten Glas s and F eeder If a scanned image h as unexpe cted speck s, clean the pla ten gl ass and feeder . Clean ing the Platen Glas s 1 T urn OFF the machine and di sconnec t all the cables from the machine. 2 Remov e any documents from the plat en glass. 3 Open the feeder . 4 Clean the plat en glass and the under sur face of t[...]

49 Maintenance and Manage ment Ch eck and Repla ce T oner Ca r tridges T oner car tridges are c onsu mable product s. When the toner h as almost run out, a message appears in the d ispla y and streaks may appear on pri nted pages. Check the t oner level, and repl ace the tone r car tridge if necessary. Prepare toner catridge. RX Mode: Auto Resoluti[...]

50 C onserving the T oner to Ex tend the Life of To n e r C a r t r i d g e s If you redi stribute the tone r , you may be able t o print for some time u ntil the t oner runs out. 1 Lif t the scanning platform, open the toner cov er , and then remov e the toner cartridge. 2 Gently shake the t oner car tridge 5- 6 times to ev enly distribute the ton[...]

51 Maintenance and Manage ment 1 Open the operation panel and the toner c over , and then remove the toner cartridge. 2 Prepare a new t oner car tridge. • St ore the prot ec tive bag. It is r equired when you r emove the t oner car tridge for prin ter main tena nce or other pu rp oses. Shak e the toner ca r tridge 5- 6 times t o evenly distribut [...]

52 3 Insert the toner car tridge. 4 Close the toner c over , and then lower the scanning pla t form. WA R N I N G Do not dispose of a us ed toner car tridg e in open  ames. This ma y cause the tone r remain ing ins ide the car tridge to igni te, r esulting in bu rns or a  r e. When cleaning up spille d or scat tered toner : If you ac cidental[...]

53 Maintenance and Manage ment Man age U sin g the Report and L ist F unction s Prin t out repor ts or lists to view c ommunication sta tus, address book inform ation, or set ting s, for monitori ng the machine. 1 Press [ ] (Report) . 2 Press [ ▲ ] or [ ▼ ] to highlight < Print Report Lists> , and then press [ OK ]. 3 Press [ ▲ ] or [ ?[...]

54 Memo[...]

55 Regist er Numbers in the Addr ess Book ……………………………… 56 Regi steri ng Num bers to One- T ouch Keys …………………………… 56 Regi st eri ng Num bers to C oded Dial ing C odes ……………………… 5 7 Regi steri ng Recipi ents for Gr oup Di alin g …………………………… 58 Ed itin g and Delet in[...]

56 Regist er Numbers in the Addres s Book Y ou can regist er frequently-used nu mbers in the address book . Y ou can regist er numbers to one-touch keys or c oded dialing c odes for con venient d ialing. • T o set an address book PIN, pres s [ ] (Me nu)  < Sy s t e m S e t t i n g s >  < Rest rict T X Function >  < Address[...]

57 Fa x 8 Enter a name for the destina tion, press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. Name (Max 16 char.) CANON <Apply> Entry Mode: A 9 Press [ ▲ ] or [ ▼ ] to highlight < Destination > , and then press [ OK ]. 10 Enter the fax number , press [ ▲ ] or [ ▼ ] to highlight <Apply> , and the[...]

58 8 Press [ ▲ ] or [ ▼ ] to highlight < Destination > , and then press [ OK ]. 9 Enter the fax number , press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. • Selec t < Set Details > t o specif y detailed options as needed. Destination (Max 40) 0123456789 <Apply> Set Details 10 Press [ ▲ ] or [ ▼[...]

59 Fa x 5 Press [ ▲ ] or [ ▼ ] to highlight < Group> , and then press [ OK ]. Destination Type Fax Group 6 If you selected <One - T ouch> in step 4, pres s [ ▲ ] or [ ▼ ] to highlight an empty one -touch ke y (0 1 to 4 0) , and then press [ OK ]. • If you selec ted <C oded Dial> i n step 4, pr oceed to step 7 . 7 Press [[...]

60 Editing an d Deleting Registered Destin ations Y ou can edit or delete destina tions regist ered in the addres s b ook . 1 Swit ch to the F ax mode, and then press [ ] (A ddress Book). 2 Press [ ◄ ] or [ ► ] to highlight < > (Menu ). 3 Press [ ▲ ] or [ ▼ ] to highlight the desired option, and then press [ O K]. <Edit Address Boo[...]

61 Fa x Select ing th e Resolution Y ou can selec t a resolution tha t is appropri ate for the docume nt. Set a higher r esolution for documents that c ontain s mall text. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Press [ ▲ ] or [ ▼ ] to highlight < Resolution> , and then press [ OK ]. 4 Select th[...]

62 Specif ying the Double-S ided Document F orma t Y ou can set the document form at to scan dou ble -sided documents aut omatically . 1 Place y our documents in the feeder ( → p. 20). 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Press [ ▲ ] or [ ▼ ] to highlight < 2- Sided O riginal> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] [...]

63 Fa x Send a F a x Enter ing a F ax Number with the Alph anumeri c Ke ys 1 Place y our documents ( → p. 1 9). I M P O R T A N T IMPORT ANT If the document gu ides are too loose or too tigh t, this may r esult in misfeeds or paper j ams. 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Enter the recipient’ s fax number with the alphanumeric key s.[...]

64 Us ing the One- T ouch K e ys Y ou can eas ily send faxes to a destin ation regi stered t o a one -touch k ey . Y ou can send fa xes to m ultiple destination s at once , if a group is r egister e d to the one-touc h key . 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Adju st the image qualit y of the documen[...]

65 Fa x Searchi ng the Addres s Book Y ou can sear ch a name regi stered t o the address book . 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Adju st the image qualit y of the documents as neede d ( → p .60) . 4 Press [ ] (A ddress Book). 5 Press [ ◄ ] or [ ► ] to search for a recipient. CANON 0123456789 [...]

66 Sending a F ax to Multiple Destina tions ( Sequent ial Broadcast) Y ou can send the same document t o multiple reci pients at once . 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6) . 3 Specif y the detination. 4 Press [ ▲ ] or [ ▼ ] to select the desired method for specif ying destinations. <Address Book>[...]

67 Fa x 5 Press [ ▲ ] or [ ▼ ] to highlight < On> , and then press [ OK ]. Delayed TX 01/01/2012 12:52AM Off On 6 Enter the ti me at which you want to send the document, and then press [O K ] . 7 Specif y a destination ( → p. 63). 8 Press [ ] ( Start). • Y our f ax is sen t at the speci e d time. Sending a F ax to an Int ernatio na[...]

68 Cal ling a Recipi ent before Sending a F ax In the follo wing cases, follow the pr ocedure below t o send faxes: • If you want t o call a reci pient before se nding a fax • If the recipien t ’s mach ine cannot r e ceiv e a fa x autom atically T o use this function, you mu s t con ne ct the handset or an ex tern al telephone to the mac hine[...]

69 Fa x Rec eiv e a F a x ( Rec eive Mod e ) Y our machine pr ovides multiple methods for a utomatical ly or manual ly receiving faxes. Select the receive mode tha t b est suits you r need s. D o you want to use a te l ep h one (vo i ce c a ll ) ? Do y ou want to use an answerin g m a chine ? D o y ou want to automatica ll y receive f a xe s? <A[...]

70 Usi ng the Mach ine for F ax Only Set the fax receive mode t o < Au to >. 1 Swit ch to the F ax mode ( → p. 1 6) . 2 Press [ ▲ ] or [ ▼ ] to highlight < R X Mode> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight <A uto> , and then press [ OK ]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine When[...]

71 Fa x When a F ax or Call C omes In The machine aut omatically det ec ts whether the call is a fax or voice ca ll af ter two rings. If the call i s a fa x, the machine start s receivi ng the fa x. If the call is a voic e call , the handset rings u ntil it is a nswered or the caller h angs up. Us ing the A nswer ing Ma chine Set the fax receive mo[...]

72 When a F ax or Call C omes In The handset c ontinuou sly rings i n Manual mode. P ick up the hand set or the receiver of the ex terna l telephone t o answer the cal l. If the call is a fax, you wil l hear a beep. See “Receiving F a xes in Ma nual Mode, ” to man ually switc h to rec eive mode. Rec eiving F axes in Ma nual Mode If you hea r a [...]

73 Fa x Rec eive a F ax from Memory If a fax is stored in memory , you can view the sender of the r eceived fax and print or f or ward the fa x. S witchi ng to Memor y Lock Mode 1 Press [ ] (Men u) . 2 Press [ ▲ ] or [ ▼ ] to highlight < System Settings> , and then press [ OK ] 3 Press [ ▲ ] or [ ▼ ] to highlight < Communication Ma[...]

74 Viewing/ Canceling/For warding Re ceiv e d F ax Documents Y ou can view the sender of the fax stored in memory . Y ou can also delete u nnecessary f axes or forward them to o ther destination s. 1 Press [ ] ( Status Monit or /Canc el). 2 Press [ ▲ ] or [ ▼ ] to highlight < Fax Job S tatus/History > , and then press [O K ] . 3 Press [ ?[...]

75 Fa x Vie w / Can cel /Fo r ward a F a x Job Y ou can view or cancel fax jobs that ar e waiting or in pr o gres s. 1 Press [ ] ( Status Monit or /Canc el). 2 Press [ ▲ ] or [ ▼ ] to highlight < Fax Job S tatus/History > , and then press [O K ] . 3 Press [ ▲ ] or [ ▼ ] to highlight < T X Job Status > or <RX Job Status> , [...]

76 Settings for Sending F axes Settings Option s Bold: Default settings Details <Register Unit T elephone Number> <Re gister Unit Nam e> Registe r your mach ine name ( the name of com pany or the u se r ) or a fa x number for the mac hine. The name and num b er that y ou register wi ll appear at the t op of the fax . <Selec t Line T [...]

77 Fa x Restr ic ting F ax Sending F unctions 1 Press [ ] (Men u) . 2 Press [ ▲ ] or [ ▼ ] to highlight < System Settings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight < Restric t T X F unc tion> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ O K]. • See “ [...]

78 Cha nging F ax R X Set tings 1 Press [ ] (Men u) . 2 Press [ ▲ ] or [ ▼ ] to highlight < Fax RX Set tings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight < R X Function Settings> or <RX Print Settings> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ O K].[...]

79 Fa x Settings Option s Bold: Default settings Details <Reduce R X Size> O On - Reduction Ratio: Au to , 97%, 95 %, 90%, 7 5% - Reduc tion Direc tion: V er tical/ Horizon tal, Ve r t i c a l O n l y Set to scal e images autom atically so they  t the selec ted paper size or t o reduc e the image acc ording t o the speci ed ratio. &l[...]

80 Communication Management Sett ings Settings Option s Bold: Default settings Details < TX Star t Spe ed> <RX St art Sp eed> 336 0 0 b p s 14 4 0 0 b p s 9600 bps 720 0 b ps 4800 bps 24 0 0 b p s Change the tra nsmi ssion or rec eiving star t speed if you have di cult y sending or r eceiving faxes. <Mem or y Lo ck Set tings> O[...]

81 Clea r Jams …………………………………………………………… 82 Cle aring Doc umen t Jam s in the F eeder……………………………… 83 Cle aring P aper Ja ms In side the Ma chine …………………………… 8 4 Resolve a Di splay ed Message ………………………………………… 87 Resolv e an E rro[...]

82 Clear Jams When < Pap er j am . > appears on the di splay , a paper jam ha s occurred in the f e eder or ins ide the machine . T o remo ve the jammed documen t or paper , follow the in struc tions on the display . Paper jam. Press [ ] to display steps. WA R N I N G When removing jammed documents or paper: Use ca ution to avoid pa per cut s[...]

83 Tr o u b l e s h o o t i n g Clea ring Doc ument Jam s in the F eeder Af ter r emoving an y documents placed i n the fee der , follow the proc edure below to r emove jamme d do cuments . 1 Open the feeder cov er and lif t the lock release lever . 2 Remov e any jammed document by pulling it gent ly . 3 Hold the green grip, and then open the inner[...]

84 Clearing Paper Jams Inside the Machine Follo w the procedur e below to re move jam me d paper . 1 Ste p Ste p Chec k and remo ve the j ammed paper in side the m achine . 1 Lif t the scanning platform, and then open the toner cov er . 2 Remov e the toner car tridge. 3 Remov e any jammed paper by pulling it gently . 4 Push up the green c olore d p[...]

85 Tr o u b l e s h o o t i n g 7 Gently pull any jammed paper do wnward from between the  xing unit (A ) and roller (B) un til the leading edge emerges from the machine. (B) (A) 8 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out. 2 Step Step Chec k and remo ve the j ammed paper in t he paper cassette [...]

86 3 Ste p Ste p Chec k and remo ve the j ammed paper in t he rear c ov er . 1 Open the rear cov er . 2 Remov e any jammed paper by pulling it gently . 3 Close the rear co ver . 4 Step Low er the scan ning pla t form and re store t o a printable con diti on . 1 Insert the toner car tridge. 2 Close the toner c over and lo wer the scanning platform.?[...]

87 Tr o u b l e s h o o t i n g Resolv e a Displa yed Mes sage This section describes some of messages relat ed to the tone r , memor y , and paper . For more deta ils about othe r messages, se e [ Tr o u b l e s h o o t i n g ]  [ Onscreen Messages ] in the e -Manual. Messa ge Action <Prepare toner cart ridge.> The toner cartridge ne eds [...]

88 Resolv e an Error C ode If an error oc curs, a repor t that c ontain s a 3- digit error c ode is prin ted. Locate the e rror code in the table and f ollow the recom mended ac tions to resolv e the problem. Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #018 Busy/No Signal Erro r cod [...]

89 Tr o u b l e s h o o t i n g Error Code Cause Action #03 7 The machine’ s memor y is full. Prin t, send, or delete a ny documents stor ed in memor y . The d ata siz e exceeds the mach ine’s avai lable memory. Reduce the da ta resolution or ch ange the  le format t o reduce the data s ize. #099 A user canc eled a job that is proc essing t [...]

90 S y mptom Example Ac tion The printed paper has ver t i c al st r e ak s. • Ve rif y that the appr opriat e paper is being used ( → p.22). • Prin t a test page with new paper . • If the machine i s not in use for a long ti me af ter the t oner car tridge has been repl aced, change the < Special Mode B > settings from the operation [...]

91 Tr o u b l e s h o o t i n g If you cannot solve the problem Resolv e a Problem Follo w the procedures below t o resolve y our problem. See [T roubleshooting] in the e- Manual or the Q& A from the suppor t page of the o cial Canon Web site. WA R N I N G If the mac hine makes strange noises or emit s smoke or odors: T urn OFF the pow er im[...]

92 FA Q Fax Q Can I turn o t he incoming ring when receiving a fax ? └ A Y es , but you can turn o t he incoming ring for faxes only w hen you are using <F ax / T el Auto Switch> mode. To t u r n o  the incomi ng ring for faxes, press [ ] (Menu )  < Fax RX Se ttings >  < R X Function Set tings >  < Incoming [...]

93 If a Po wer F ailure Oc curs The machine c annot be us ed while th e power supp ly is cut OFF . The fax func tion during a power failure : • Faxes cannot be s ent or recei ved. • Y ou may not b e able to make a call with th e ex ter nal telep hone depending on your t elephone. • Y ou may be ab le to receive a ca ll with the e x ternal tel [...]

94 Pleas e Not e: Do not sen d defec tive car tr idges for rep lacement. Def e c tive car tridg es under warr ant y should b e exchanged by an authorize d dealer or se r vice facilit y as prov ided in th e warranty. Shipping Apply th e UPS authorized re turning lab el provid ed in this guide. Reside nts of Alaska an d Hawaii: Do not us e the UPS au[...]

95 CA UTI ON • Do n ot install th e machine in the foll owing lo cations. D oing so may result in perso nal injur y ,  re, or ele c trical shock . – Unstable lo cation – A lo cation subjec t to exc essive vibrations – A lo cation that block s the ventilation slots (too close to wall s, bed, shagg y rug, and other similar objec ts) – A [...]

96 Consumables WA R N I N G • D o not dispos e of used ton er car tr idges in o pen  ames . This may cause an ignition, an d result in burns or a  re. • If yo u accidentall y spill or sc atte r toner, carefully w ipe up th e loose to ner with a damp, sof t cloth and avoid inhaling any toner dust. N ever use a vacuum clean er to clean up l[...]

97 Users in the U . S. A. Pre- Inst allation Re quirement s for Canon Facsimile Equipment A. L oca tio n Supply a suit able tab le, cabin et, or desk fo r the machine. Se e Chapter 1 1 , “Appendix ,” for speci c dime nsions and wei ght. B. Or der In form ation 1 . A singl e telep hone lin e (touch-tone o r rotar y) shoul d be use d. 2. Ord e[...]

98 Users in Ca nada Pre- Inst allation Re quirement s for Canon Facsimile Equipment A. L oca tio n Supply a suit able tab le, cabin et, or desk fo r the machine. Se e Chapter 1 1 , “Appendix ,” for speci c dime nsions and wei ght. B. Or der In form ation 1 . A singl e telep hone lin e (touch-tone o r rotar y) shoul d be use d. 2. Ord er a CA[...]

99 C. Condition d’ alimentation Raccordez l e télécop ieur à une p rise de courant p lus terre à trois bran ches , du t yp e simple ou do uble, et qui n e ser t pas à alime nter un copieur, un app areil de chau a ge, un climatiseur o u tout autre appareil é lec triqu e à thermos tat. L ’alimentation doit êt re de 1 1 5 volts e t 1 5 [...]

FT6-0304 (010) XXXXXXXXXX © C ANON INC. 2013 PRINTED IN KOREA CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Park, Melville, NY 11747, U.S.A. CANON EUROPA N.V. Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands CA[...]