Avaya 3645 manual

3641/3645 Wireless IP T elephone and Accessories User Guide 21-601633_1.book Seite 1 Freitag, 13. Juli 2007 4:42 16[...]

2 Avaya 3641 Wireless IP T elephone 2 ABC 1 4 GHI 7 PQRS 3 DEF 0 FCN LINE 6 MNO 9 WXYZ 5 JKL 8 TUV 3641 V olume up ST ART Function key (FCN) Microphone LINE Keypad END Headset jack Softkeys Nav keys V olume down NavOK 21-601633_1.book Seite 2 Freitag, 13. Juli 2007 4:42 16[...]

3 Avaya 3645 Wireless IP T elephone 2 ABC 1 4 GHI 7 PQRS 3 DEF 0 FCN LINE 6 MNO 9 WXYZ 5 JKL 8 TUV 3645 ST ART Microphone LINE Keypad END Headset jack Softkeys Nav Keys T ALK V olume up V olume down Function key (FCN) NavOK 21-601633_1.book Seite 3 Freitag, 13. Juli 2007 4:42 16[...]

4 © 2007 A vaya Inc. All Rights Reserved. Notice While reasonable e fforts were made to ensure that the information in t his document wa s complete and accurate at th e time of printing, Ava ya Inc. can assume no liability for any err ors. Change s and corre ction s to the information in this document may be incorporated in future r eleases. For f[...]

5 Introduction Y our Avaya 36 41/3645 Wireless IP T elephone is a state-of-the-art comm u- nication device that use s radio wave technology to send and re ceive voice and data transmissions. It is design ed to operate much like a c ell phone. However , the handset uses the private t elephone system install ed in your facility and will not operate o[...]

6 Table of Contents The Handset ....................... .................... ................ ................... . 8 Modes of Operation ............. ..................... .................... ..................... .. 8 Menu Navigation .................. ...................... ................... ..................... 8 Shortcut Keys .. ..........[...]

7 Handset Accessories .............. ................ .................... .............. 31 Battery Packs ................. ................... ...................... ..................... ..... 31 About Chargers .... ...................... ..................... ...................... ............ 32 Charging Status . ..................... .......[...]

8 The Handset The Handset Modes of Operation Y our handset has five m odes of operat ion Menu Navigation The navigation keys (Nav keys) j u st below the softkeys are used to navi- gate through menu options. These are referred to in this guide as Nav S , Nav T , Nav W , Nav X , and NavOK . Mode Description Standby The handset is on-hook and idle. Ac[...]

9 The Handset Shortcut Ke ys When a menu is displayed, a shortcut key may b e displayed on the right edge of the menu line. Press the corresponding number on the keypad to activate the corresponding menu option. Handset Displays The top row of the display provides status i nd icators for various handset conditions. It is referred to as the status b[...]

10 The Handset Feature Me nu Display This display is reached by pressi n g the FCN key while off-hook. I t dis- plays a list of features that may be activated while on a call. Available features depend on the configuration of your communication server . The up/down icons indicate that there are additional menu items. The Exit softkey will take you [...]

11 The Handset Status Bar Indicators Indicator Function The signal-strength icon indicates the strength of the signal and can assist the user in determining if the handset is moving out of range. The voicemail icon is activated when a new voicemail message is received—this is available when the feature is supported by the phone emulation. The bat[...]

12 The Handset The priority PTT ring icon. A call is coming in on the priority PTT channel. This call will override any other . Muted The muted indicator displays after the Mute softkey has been pressed. It indicates that the microphone is not transmitting sound. Press the Mute softkey again to unmute the microphone. Locked Locked indicates that th[...]

13 The Handset Softkey Labels The bottom row of the handset displays labels associated with the f our softkeys just below it. When a softkey is active, a label appears to describe its function. Pressing the softkey will activate the feature. When additional softkeys are available, Nav arrows appear to the left and right of the soft- key labels. Pre[...]

14 The Handset Mute Mute T oggles to mute or unmute the microphone. No Negative reply Press to reply “No” to a displayed question. Phbk Phonebook Opens the phonebook. Play Play Plays the selected ring tone. Prof Profile Opens the Profile menu. Redl Redial Displays a list of the last 10 numbers dialed. Save Save Saves the current entry to the ph[...]

15 Getting Started Getting Started Y our Avaya 36 41/3645 Wireless IP T elephone is designed for full mobility within the workplace an d operates much like a cell phone. It al so interf aces with the telephone syst em at your workplace and incor porates advanced telephony features. This section cover s the basic functi ons available in every facili[...]

16 Getting Started Basic Handset Operation Summary If you want to Then Remove the Battery Pack Press down on the latch on the Battery Pack at the back of the handset and pull the Battery Pack towards you. The Battery Pack releases outward. Replace the Battery pack Slide the lip of the Battery Pack into the bottom of the cavity . Push the top of the[...]

17 Getting Started Make an emergency call Open the speed-dial list to determine if you have an emergency speed-dial number that has been programmed by your system administrator . If so, it will appear as the first item on the speed-dial list with a > in front of it and the programmed keypress as the next character . Press the programmed key for [...]

18 Getting Started Make a phonebook call Press the Phbk softke y from standby mode. Highlight the name and press the Dial softkey . Answer a call The handset will ring or vibrate to alert you of an incoming call. Additionally, a line indicator on the display will flash and the display will show information about the call, such as the caller’ s na[...]

19 Getting Started Adjust the speaker volume Press the volume up/down buttons on the side of the handset during the call. Adjust the headset volume Press the volume up/down buttons on the side of the handset during the call. Place a call on hold Press the Hold softkey . Resume a held call Press the LINE key followed by the line number key . Mute/un[...]

20 Advanced Features Advanced Features Facility-Specific Features Press the FCN key while off-hook to display the menu of advanced tele- phony features available in your facility. The features may be activated by pressing the corresponding shortcut key or by using the Nav keys to high- light the option and pressing NavOK . Speakerphone Y our system[...]

21 Advanced Features Phonebook The phonebook in your Avaya 3641/3645 Series Wireless IP T elephone can store up to 20 user -defined n umbers. Open the phonebook list by pressing the Phbk softkey from the standby mode or by pressing the Save softkey during predial. Y ou may add, delete, or edit a phonebook entry, open th e speed-dial list or start a[...]

22 Advanced Features Phonebook Edit En try Options Speed-Dial The Avaya 3641/3645 Wireless IP T elephone can assign up to 10 speed- dial keys to numbers entered into the phonebook. Open the speed-dial list by pressing the Spdl softkey from standby mode. If programmed, the first item on this list is the system-wide speed-dial number set by the syste[...]

23 Advanced Features the Set softkey to open the phonebook list. Use the search routine or the Nav keys to select the desired entry . Press NavOK to assign the selected name to that speed-dial key. The Back softkey returns you to the speed-dial list. Speed-dial entries may be edited through the phonebook, as described above. The Config Menu When th[...]

24 Advanced Features Configuration Menu Options Lock Keys User Profiles Silent Vibrate Loud Soft Custom Set as Active Ring Settings Noise Mode Ring in Headset Ring in Speaker Warning T ones Key T ones Push-to-talk Ring Cadence Ring T one Ring V olume Vibrate Cadence Ring Delay continued on next page T elephone Message Alert 1 Message Alert 2 T o ch[...]

25 Advanced Features ,ANGUAGE +EYPAD!UTOLOCK $ISPLAY#ONTRAST 5SE(EARING!ID 5SE.O(EARING!ID 3TARTUP3ONG 0LAYINHIBIT 0HONE3ETTINGS 0REDIAL %NABLE$ISABLE $EFAULT#HANNEL 3UBSCRIBED#HANNELS 044!UDIO6 OLUME 0444 ONE6OLUME 0USHTO4 ALK 3YSTEM)NFO 0HONE)0!DDRESS !LIAS)0!DDRESS ! 600)[...]

26 Advanced Features T oggle Options Some menu options that have only two possibiliti es operate on a toggle basis. The current setting is shown on the seco n d row of the display , called the info line. Press NavOK to toggle between the settings. For example, when Ring in Headset is the menu option, Currently Speaker will show on the info line. If[...]

27 Advanced Features Default Profile Settings Contact your system administrator if you want to reset all user profiles back to these default settings. Setting/Pro file Silent Vibrate Soft Loud Custom Ring Cadenc e Off Off T eleph one Telephone Telephone Ring T one T one 1 T one 1 T one 1 T one 1 T one 1 R i n g V o l u m e 11375 Vibrat e Cadence Of[...]

28 Advanced Features Data Entry and Editing Enter numbers by pressing the buttons on the keypad. The blinking under- score identifies the current cursor position. When entering alphanumeric strings, the CAPS/caps softkey will appear and may be pressed to to g - gle the case. Enter letters by repeatedly pressing the corresponding key until the desir[...]

29 Advanced Features Push-to-talk (PTT) The PTT featu re allows Avaya 3645 Wireless IP T elephones to operate in a group broadcast mode that allows the handsets to behave like walkie- talkies, where a single handset can transmit to multiple listeners. PTT is enabled by t he system administrator and set up by the user in the Config Menu . See the Co[...]

30 Advanced Features End one PTT call and start another one Press the END key to exit the PTT call. Press and release the TALK button and select a different channel from the list. Press and h old the TALK button to begin transmitting on the different channel. Receive a P TT call while in a telephone call Press the END key to end the tele p hone cal[...]

31 Handset Accessories Handset Accessories Accessories for the A vaya 3641 /3645 Wireless IP T elephone include three different charger models, three different Battery Pack models, a headset and several carrying options. Battery Packs The Battery Packs must be recharged pe riodically. Each type of Battery Pack requires a different amount of time to[...]

32 Handset Accessories About Chargers Three charger models are available for the Avaya 3641/3645 Wireless IP T elephone. The Single Charger will charge a single handset with an installed Battery Pack. The Dual Charger will charge the handset and a spare Battery Pack. The Quad Charger can charge up to four Battery Packs at a time. Any Avaya 3641/364[...]

33 Handset Accessories Charging Status The handset display and the LED on the Dual and Quad Chargers indicate whether or not charging is occurring or com pleted or if a Battery Pack fail- ure has been detected.* Handset/LED Charging Status Charging LED Solid On The Battery Pack in the handset is charg ing. Note that in the Dual Charger , the handse[...]

34 Handset Accessories Single Charger The Single Charger is designed to allow the handset to remain operational through speakerphone or headset use while the handset's Battery Pack is being charged. The handset may also be charged while it is in standby mode or turned off. Place the handset in the Single Charger facing forward. W hile the hand[...]

35 Handset Accessories Dual Charger The Dual Charger is designed to c harge the Battery Pack in the handset while it remains operational and also c harge an additional Battery Pack in the rear charging bay. The handset has charging priority when both slots are occupied. Place the handset in the front slot, facing forward. The Battery Pack alone sna[...]

36 Handset Accessories Quad Charger The Quad Charger is designed to simultaneously charge four Battery Packs. It may be mounted on a horizontal or vertical surface. The Battery Pack snaps into the charging slot. The LED above the occupied bay indicates the charging status of the Battery Pack in the bay .  If a flashing LED indicates a Battery Pa[...]

37 Handset Accessories Carrying Options The following options are available for handset protection and easy hand- set carrying and removal. Belt clip: Spring-loaded plastic belt clip that attaches to the back of the handset. Swivel belt clip: Swivel-style belt clip that attaches to the back of the handset with full 360 degree swivel or eight-positi[...]

38 Handset Administration Handset Administration FA Q s How does the handset power of f and power on? The END key is the power on/power off key. Press and hold it to turn the handset on. T urn the handset off from the standby mode by pressing and holding the END key. If you are in an active call, end the call by pressing the END key . This returns [...]

39 Handset Administration How long does the Batter y Pack hold a charge? There are three different Battery Pack models and each has a different charge capacity . The type of Battery Pack is printed on the label. Remove the Battery pack and view the label to determine the type of Battery Pack you have been issued. What features (transfer , mute, etc[...]

40 Handset Administration Specifications Radio mode (set by system administrtator) 802.11b , 802.11g 2.4– 2.4835 GHz 802.11a 5.150–5.25 0 GHz 5.250–5.35 0 GHz 5.470–5.72 5 GHz 5.725–5.82 5 GHz T ransmission type Direct-sequence spread spectrum (DSSS) T ra nsmit data ra te Up to 54 Mb/s Radio QoS SpectraLi nk Voice Pr iority (SVP) Wireless[...]

41 Handset Administration Safe Use of Wireless T elephones Operational Warnings Potentially E xplosive Atmospheres T urn off your handset prior to entering any area with a potentially explosive atmosphere. Do not remove, install, or charge batteries in such areas. Sparks in a potentially explosive atm osphere can cause an explosion or fire resultin[...]

42 Handset Administration Electromag netic Interf erence and Compa tibility Facilities T o avoid electromagnetic interference and/or compatibility conflicts, turn off your handset in any facility where posted notices instruct you to do so. Hospitals or health care facilities may be using equipment that is sensi- tive to external RF energy . Pacemak[...]

43 Handset Administration Use While Driving Campus installations and warehouse facilities that use vehicles such as forklifts or golf carts should abide by these guidelines when using Wire- less T elephones: • Give full attention to driving and t o the road, aisle, or path. • Use hands-free operation, if available. • Pull off the road, aisle,[...]

44 Handset Administration Safe Use of Battery Packs and Chargers • It is normal for the Battery Pack to become warm when charging. • Chargers operate in a 50° to 85° F (10° to 30° C) environment. Do not expose them to freezing temperatures or direct sunlight. • Do not place anything in the charger other than the handset or single Battery [...]

45 Index A Accessories Battery Packs 31 Carrying options 37 Chargers 32 Headset 37 Active Mode 8 Adminis tration Care of handset 47 FAQs 38 Handset Operation Summary 16 – 19 Specifications 40 Answer call First line 18 Second line 18 Via headset 18 B Backlight 19 Battery Packs Charging 32 – 36 Charging status 33 Dual Charger 35 Options 32 Quad C[...]

46 Use of 37 Volume 19 Volume with 38 While charging 32 , 34 Hold Place a call on 19 Softkey label 13 I Internal call 16 K Keypad Cleaning 39 , 47 Cover 37 Illustration 2 – 3 Lock 16 Unlock 12 , 14 , 16 M Menu Navigation 8 Modes of Operation 8 Mute On statu s bar 12 Softkey label 14 Use of 19 , 39 N Navigation 8 P Phonebook Call 18 Edit 19 Edit e[...]

47 Care of Your Handset • Avoid dropping the handset or knocki ng it against hard surfaces. Carrying the handse t in a holster or car rying case will help pr otect it. • There are no servic eable parts in the han dset or chargers. Y ou should not open the handset c ase or d isassembl e the ch argers. D oing so wi ll void y our warranty. • T u[...]

21-601633 Issue 2 Juli 2007 21-601633_1.book Seite 4 8 Freitag, 13. Juli 2007 4:42 16[...]