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Xerox Scanner manual

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Table of contents for the manual

  • Page 1

    PRINTERS and SCANNERS TENDER Wednesday, May 18, 2005 Issued by: The Thames Valley District School Board #05-45C Return Date: 12:00:00 Local Time, Wednesday June 15, 2005[...]

  • Page 2

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TABLE OF CONTENTS 1.0 INTRODUCTION S E C T I O N 1 . 1 B A C K G R O U N D ......................................................................................... 1 S E C T I O N 1 . 2 P U R P O S E ............................................................................[...]

  • Page 3

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS SECTION 5.5 RETURN POLICY ...................................................................................... 1 0 S E C T I O N 5 . 6 E N V I R O N M E N T ....................................................................................... 1 0 S E[...]

  • Page 4

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 1 1.0 INTRODUCTION The Thames Valley District School Board (hereafter referred to as the TVDSB) invites interested parties to submit sealed Tender submissions for supplying Printers and Scanners, subject to the conditions herein. SECTION 1.1 BACKGRO[...]

  • Page 5

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 2 2.3.2 All questions pertaining to this Tender shall be addr essed to: Jennifer Coyne, Buyer, by Fax (519) 452-2399 no later than 4:00 PM (local time), Wednesday, June 1, 2005. After this date no further inquiries, concerns or questions may be subm[...]

  • Page 6

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 3 2.6.6 The laws of the Province of Ontario shall govern in any dispute occasioned through the performance or nonperformance and/or workmanship of this Tender. 2.6.7 The TVDSB reserves the right to withdraw the award of the contract to a successful [...]

  • Page 7

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 4 2.6.17 The successful bidder(s) and their employees s hall not be considered TVDSB employees and shall not represent themselves as an agent of the TVDSB nor be eligible for any of the benefits provided to TVDSB employees. 2.6.18 The TVDSB reserves[...]

  • Page 8

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 5 2.8.5 In the event that the successful bidder(s) becomes insolvent, and/or the successful bidder(s) is unable or unwilling to provide the contracted service for a peri od of more than 30 consecutive days during the period of the contract, the TVDS[...]

  • Page 9

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 6 2.11.4 The Occupational Health and Safety Act describes the responsibilities of an employer. The TVDSB requires contractors maintain procedures, training and enforcement so that the responsibilities are carried out at our workplace. The contract s[...]

  • Page 10

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 7 SECTION 2.14 MOTOR VEHICLE LIABILITY INSURANCE 2.14.1 Each bidder shall show proof with the submission of this bid (See Appendix B, Certificate of Insurance) , and annually thereafter for the term of the contract, that upon the award of this contr[...]

  • Page 11

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 8 3.2.3 The successful bidder(s) will be notified by telephone. 3.2.4 The unsuccessful bidder(s) will be notified in writing. 3.2.5 A debriefing will be available upon request after awards have been posted to our website. Requests must be submitted [...]

  • Page 12

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 9 4.4.2 Delivery dates will be specified on all of our purchase orders. Immediate delivery will be accepted unless otherwise designated on our purchase orders. 4.4.3 The lead time shown shall be used to calculate de livery dates on our purchase orde[...]

  • Page 13

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 10 SECTION 5.3 ILLUSTRATIVE LITERATURE 5.3.1 Bidders shall submit, ILLUSTRATIVE and SPECIFICATION INFORMATION for each item on which they are bidding. Bidders who are bidding EXACTLY as specified do not need to supply this information. Bidders, who [...]

  • Page 14

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 11 SECTION 5.8 MANUALS 5.8.1 ORIGINAL copies of SERVICE MANUALS, IN STALLATION SOFTWARE, SCHEMATICS, OPERATING MANUALS and PARTS LISTS must be furnished for all items purchased as a result of this Tender. This will be specified on our purchase order[...]

  • Page 15

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 12 6.0 BIDDER PROFILE SECTION 6.1 REFERENCES 6.1.1 Bidders shall provide, in Appendix D , a minimum of three references where you have successfully provided goods and or services similar to this Tender. The reference must contain the following infor[...]

  • Page 16

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 13 SECTION 7.2 BIDDERS’ RESPONSE GUIDE 7.2.1 A signed copy of the Terms & Conditions Signature P age - Section 8.1 must be returned for your bid to be accepted. 7.2.2 Bidders must provide one Diskette or CD with filenames: 7.2.2.1 Appendix D: [...]

  • Page 17

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 14 7.2.13 Late bids will be returned unopened to a bidder, if you have a return address on the submission. Jennifer Coyne, Buyer Graham Hart Purchasing Department Chairperson Thames Valley District School Board[...]

  • Page 18

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 15 8.0 BIDDER RESPONSE FORMS AND ELECTRONIC INSTRUCTIONS SECTION 8.1 SIGNATURE PAGE It is the TVDSB’s intention that the successful bidder’s re turned Tender forms the contract. All of the terms and conditions of this Tender are assumed to be ac[...]

  • Page 19

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 16 SECTION 8.2 ELECTRONIC BID INSTRUCTIONS 8.2.1 Documents are available from the TVDSB Web Site at www.tvdsb.on.ca (click “ Purchasing ” tab, click “ Bids ,” scroll to the end of the document, click “ Proceed to inquiry/download page ”)[...]

  • Page 20

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 17 8.2.9 DISKETTE CREATION: 8.2.9.1 After all bids have been entered, select “Diskette Creation” to copy the data files back to your diskette or CD. Select your “input” (hard drive), output (3.5" floppy drive or CD drive) and click on ?[...]

  • Page 21

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 18 SECTION 8.3 LABELLING OF ENVELOPE AND DISKETTE/CD 8.3.1 PLEASE ADDRESS TENDER ENVELOPE AS SHOWN BELOW: From: Firm Nam e Address OFFICE OF THE TENDERS CLERK Thames Valley District School Board EDUCATION CENTRE, 1250 Dundas Street, LONDON, Ontario [...]

  • Page 22

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS & CONDITIONS Page 19 INTENT TO SUBMIT A BID FORM Attention : Jennifer Coyne, Buyer, Purchasing - Fax: (519) 452-2399 We submit a bid for Printers and Scanners #05-45C Will/Will not NAME: (Please print) SIGNATURE: FIRM NAME: E-MAIL ADDRESS: ADDRESS: INTERNET ADDRESS: [...]

  • Page 23

    Page 20 APPENDIX B #05-45C Certificate of Insurance This is to certify that the insured, named below is insured as described below. ***This form must be completed and signed by y our insurer or insurance broker.*** Note: 1. Proof of liability insurance will be accepted on this form only (with no amendments). 2. If a facsimile has been transmi tted,[...]

  • Page 24

    THAMES VALLEY DISTRICT SCHOOL BOARD #05-45C PRINTERS and SCANNERS TENDER TERMS AND CONDITIONS Page 21 APPENDIX C BIDDERS CHECKLIST FORM Have you included the following with your return submission: 9 One signed printed copy of Section 8.1 Signature page 9 One diskette or CD with the “Seven Files” and Appendix D in Excel format containing the req[...]

  • Page 25

    Printers and Scanners Tender #05-45C APPENDIX D V ENDOR RESPONSE WORKSHEET TENDER TERMS & CONDITIONS RESPONSE COMMENT TERM (YES OR NO) NO. (AGREE OR DISAGREE) (UNDERSTAND / COMPLY) OR STATE REQUIRED INFORMATION 1.1.1 1.2.1 2.1.1 2.1.2 2.1.3 2.1.4 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.3.1 2.3.2 2.3.3 2.3.4 2.4.1 2.5.1 2.5.1.1 2.5.1.2 2.5.1.3 2.6.1 2.6[...]

  • Page 26

    Printers and Scanners Tender #05-45C APPENDIX D V ENDOR RESPONSE WORKSHEET TENDER TERMS & CONDITIONS RESPONSE COMMENT TERM (YES OR NO) NO. (AGREE OR DISAGREE) (UNDERSTAND / COMPLY) OR STATE REQUIRED INFORMATION 2.7.3 2.7.4 2.7.5 2.8.1 2.8.2 2.8.3 2.8.4 2.8.5 2.9.1 2.9.2 2.10.1 2.10.2 2.10.3 2.11.1 2.11.2 2.11.3 2.11.4 2.12.1 2.12.2 2.13.1 2.13.[...]

  • Page 27

    Printers and Scanners Tender #05-45C APPENDIX D V ENDOR RESPONSE WORKSHEET TENDER TERMS & CONDITIONS RESPONSE COMMENT TERM (YES OR NO) NO. (AGREE OR DISAGREE) (UNDERSTAND / COMPLY) OR STATE REQUIRED INFORMATION 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 4.5.2 4.5.3 4.5.3.1 4.5.4 5.1.1 5.1.2 5.2.1 5.2.2 5.2.3 5.3.1 5.3.1.1 5.3.1.2 5.4.1 5.4[...]

  • Page 28

    Printers and Scanners Tender #05-45C APPENDIX D V ENDOR RESPONSE WORKSHEET TENDER TERMS & CONDITIONS RESPONSE COMMENT TERM (YES OR NO) NO. (AGREE OR DISAGREE) (UNDERSTAND / COMPLY) OR STATE REQUIRED INFORMATION 5.9.5.1 This information must be provided 5.9.5.2 This information must be provided 5.9.6 5.9.7 5.9.8 5.9.9 5.10.1 6.1.1 6.1.1 6.1.1 6.[...]

  • Page 29

    [...]

  • Page 30

    Date : MAY 18, 2005 Page : 1 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ | | |CARDS - NETWORK | | | | | | | | | |1 |172605|PRINTER [...]

  • Page 31

    Date : MAY 18, 2005 Page : 2 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ |4 |172649|- c/w Gearbox CD, Reference Manual, |100 |EACH [...]

  • Page 32

    Date : MAY 18, 2005 Page : 3 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ |7 |172628|- up to 70,000 pages per month |5 |EACH | | | |[...]

  • Page 33

    Date : MAY 18, 2005 Page : 4 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ |9 |172621| |6 |EACH | | | |STATE LENGTH OF WARRANTY: ____[...]

  • Page 34

    Date : MAY 18, 2005 Page : 5 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ |12 |172611| 1 paper tray |7 |EACH | | | | minimum 32MB RA[...]

  • Page 35

    Date : MAY 18, 2005 Page : 6 Thames Valley District School Board TENDER LIST - VENDOR WORKING COPY TENDER # 05-45C - PRINTERS & SCANNERS :ITEM:PROD. : : :UNIT OF : : NO.:NUMBER:DESCRIPTION :QUANTITY:MEASURE : ------------------------------------------------------------------------------ |14 |172626|DOES THIS INCLUDE ALL PARTS, ALL LABOUR |25 |E[...]