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Xerox 5665 manual

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The rules should oblige the seller to give the purchaser an operating instrucion of Xerox 5665, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

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The term originates from the Latin word „instructio”, which means organizing. Therefore, in an instruction of Xerox 5665 one could find a process description. An instruction's purpose is to teach, to ease the start-up and an item's use or performance of certain activities. An instruction is a compilation of information about an item/a service, it is a clue.

Unfortunately, only a few customers devote their time to read an instruction of Xerox 5665. A good user manual introduces us to a number of additional functionalities of the purchased item, and also helps us to avoid the formation of most of the defects.

What should a perfect user manual contain?

First and foremost, an user manual of Xerox 5665 should contain:
- informations concerning technical data of Xerox 5665
- name of the manufacturer and a year of construction of the Xerox 5665 item
- rules of operation, control and maintenance of the Xerox 5665 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Xerox 5665 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Xerox 5665, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Xerox service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Xerox 5665.

Why one should read the manuals?

It is mostly in the manuals where we will find the details concerning construction and possibility of the Xerox 5665 item, and its use of respective accessory, as well as information concerning all the functions and facilities.

After a successful purchase of an item one should find a moment and get to know with every part of an instruction. Currently the manuals are carefully prearranged and translated, so they could be fully understood by its users. The manuals will serve as an informational aid.

Table of contents for the manual

  • Page 1

    MAXIMISE YOUR PRODUCTIVITY ... ...by t aking advant age of all the capabilities of your device. An Interactive User Guide CD is su pplied with your product. The CD provides animated tutorials and interactive screens. Wh en inst alled on your network it will always be available to everyone, or load it on y our hard drive for easy access. Wo r k C e [...]

  • Page 2

    Prepared by: Xerox GKLS European Oper ations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND © 2008 Xerox Corporation. All rights r eserved. Xerox ® and the sphere of connectivity design are trademarks of Xero x Corporation in the United States and/ or other countries. Product names and trad emarks of other companies are hereby ack[...]

  • Page 3

    Quick Use G uide Page i Content s Welcome ............ ................. ................................................. ........... 1 Additional Resources .............. ................ ................. ................ ................. 1 Features .............. ................ ................ ................ ................ .............[...]

  • Page 4

    Page ii Quick Use Guide Table of Contents[...]

  • Page 5

    Quick Use G uide Page 1 We l c o m e Introduction Welcome to your new Xerox mach ine. This Quick Use Guide provides you with an over view of th e features and options that m ay be available on your machine. For additional assistance at the machine pr ess the Help button. If your machine is connected to the network, use the CentreWare Help system or[...]

  • Page 6

    Page 2 Quick Use Guide Welcome Features Overview of Features at the Machine Using the powerful features ava ilable on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This re duces the risk of jams and damage to originals. Perform Different Tas[...]

  • Page 7

    Quick Use G uide Page 3 Welcome Welcome - Filed on the server . - Transferred over the network to your desktop. - Distributed through an e- mail system. - Automatically placed into a Docu ment Management Application . - Converted in to an electronic digital docume nt which can be edited, managed, shared a nd distributed, using a w ide vari ety of s[...]

  • Page 8

    Page 4 Quick Use Guide Welcome Safety and Legal To ensure you operate the equipment safe ly please carefully read the safety and regulatory notes in the Intera ctive User Guide on the Interactive User Guide CD (CD2) before using this product. Your Xerox product and recommended supplie s have been designed and tested to meet strict safety requiremen[...]

  • Page 9

    Quick Use G uide Page 5 Product Overview W orkCentre Overview W orkCentre Options The following options are available for th e WorkCentre copier/printer/scanner : Document Handler Feeds 75 or 100 single or do uble sided documents depe nding on model speed. Documents from A5 to A3 (5.5"x8.5" to 11"x17") can be fed. Fitted instead[...]

  • Page 10

    Page 6 Quick Use Guide Product Overview Finisher There are 6 finisher types available, depending on your machine configuration: - Basic Office Fini sher - Office Finisher - Advanced Office Finisher - Professional Finisher - High Volume Finisher - High Volume Finisher with Booklet Maker To identify your finisher type and for more information about e[...]

  • Page 11

    Quick Use G uide Page 7 Product Overview Product Overview Xerox St andard Accounting A tool which can be used by adminis trators to track the numbe r of Copy , Print , Network Scanning , Server Fax and Embedded Fa x jobs for e ach user, provided th ese services are installed on the mach ine. Usage limits can be ap plied to user s and the administra[...]

  • Page 12

    Page 8 Quick Use Guide Product Overview Finishing Devices Office Finisher Basic Of fice Finisher Advanced Of fice Finisher Professional Finisher (with Booklet Maker) Stacker Tray Booklet Maker Tray Top Tray Stacker Trays Top Tray Stacker Tray Top Tray Stacker Tray Top Tray High V olume Finisher Stacker Tray Top Tray High V olume Finisher with Bookl[...]

  • Page 13

    Quick Use G uide Page 9 Product Overview Product Overview Basic Office Finisher Holds up to 250 shee ts of paper in the Top Tray , and up to 1000 sheets in the Stacker Tray . The Stacker can collate, stack and stap le your output, depending on the features selected . The staple cartridge fo r the Basic Office Finisher contains a minimum of 3000 sta[...]

  • Page 14

    Page 10 Quick Use Guide Product Overview[...]

  • Page 15

    Quick Use G uide Page 1 1 Getting S t arted Control Panel Overview Help Accesses additional information. Pause Temporarily stops the current job. Interrupt Temporarily stops the current job to allow a priority job to be run. Features Displays the job features on the screen. Hash Indicates the di aling character or designates a group dial number. Al[...]

  • Page 16

    Page 12 Quick Use Guide Getting Started Power On or Off ¾ If [Power Down] is selected the Power Down Confirmation screen displays a warnin g that data may be lost if the machine is powered down. NOTE: Confirmation of this screen will res ult in th e deletion of any jobs currently in the queue. ¾ T ouch the [Confirm] bu tton to power off the machi[...]

  • Page 17

    Quick Use G uide Page 13 Getting Started Getting Started Loading Paper 1 ¾ Open the required paper tray . NOTE: Pape r trays 1 and 2 are fully adjustable for all sto ck sizes between A5 and A3 (5.5"x8.5" and 1 1"x17"). Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 1 1"[...]

  • Page 18

    Page 14 Quick Use Guide Getting Started Making Copies Copy features include... 1 ¾ Load the document s either in the document ha ndler or on the document glass. NOTE: Docu ments are only scanned once. 2 ¾ Access the Basic Copy screen - if necessary select the [Features] button on the control panel. 3 ¾ Select the required featur es on the Touch [...]

  • Page 19

    Quick Use G uide Page 15 Getting Started Getting Started Copying an ID Card 1 ¾ Load side 1 of the ID card on the docu ment glass. 2 ¾ Access the ID Card Copy scre en - if nece ssary select the [Features] button on th e control panel. 3 ¾ Select the required side 1 Image Qu ality features on the Touch Screen . ¾ Press [Start] . NOTE: Side 1 of [...]

  • Page 20

    Page 16 Quick Use Guide Getting Started Saving for Reprint 1 ¾ Load the doc uments either in th e document ha ndler or on the document glass. NOTE: Docu ments are only scanned once. 2 ¾ Access the Save Job for Rep rint screen - if necessary select the [Features] b utton on the control panel. 3 ¾ Select the required option. Select [Save Only] if [...]

  • Page 21

    Quick Use G uide Page 17 Getting Started Getting Started Reprinting Saved Jobs 1 ¾ Access the Reprint Jobs screen - if necessary select the [Features] button on the control panel . 2 ¾ Select the folder where you stored your do cument. ¾ Select the document from the list. ¾ Select the required featur es on the Touch Screen . ¾ Select the requi[...]

  • Page 22

    Page 18 Quick Use Guide Getting Started Sending an Embedded Fax Embedded Fax is an o ptional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System Administration C D (CD1) for m ore inform ation. NOTE: Both Embedded and Server Fax can be inst alled on the Work[...]

  • Page 23

    Quick Use G uide Page 19 Getting Started Getting Started Sending a Server Fax Server Fax is an optional fe ature on netw orked WorkCentre machines. If the Basic Fax scre en matches that displayed in step 2 then Server Fax is enabled. Refer to the System Administration C D (CD1) for m ore inform ation. NOTE: Both Embedded and Server Fax can be inst [...]

  • Page 24

    Page 20 Quick Use Guide Getting Started Sending an Internet Fax Internet Fax is an optional feature on networked WorkCentre machines. Refer to the System Administration C D (CD1) for m ore inform ation. Internet Fax f eatures include... ¾ Setting up a Public or Internal Address Book ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾[...]

  • Page 25

    Quick Use G uide Page 21 Getting Started Getting Started Scanning a Document to a File Refer to the Syst em Administration CD (CD1) for more information on Network Scanning . Network Scanning features include... ¾ Adjusting the image outp ut requirement s ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming the size of the[...]

  • Page 26

    Page 22 Quick Use Guide Getting Started Sending an E-mail Refer to the System Administration CD (CD1) for more information on the E-mail feature. E-mail features include... ¾ Setting up a Public or Internal Address Book ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming the size of the origina ls being scanned ¾ Image Q[...]

  • Page 27

    Quick Use G uide Page 23 Getting Started Getting Started Printing from a PC If your machine is connected to a network, doc uments can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. Print features include... ¾ Printing 1 or 2 sided ¾ Produ[...]

  • Page 28

    Page 24 Quick Use Guide Getting Started Sending a LAN Fax Refer to the System Administration CD (CD1) for more information on the LAN Fax feature. LAN fax features include... ¾ Creating a Phone book ¾ Confirmation Sheet ¾ Send S p eed ¾ Resolution ¾ Send T ime ¾ Cover sheet 1 ¾ Select [Pri nt] in your application. ¾ Select your machine as t[...]

  • Page 29

    Quick Use G uide Page 25 Getting Started Getting Started Printing with Internet Services Printing with Internet Se rvices is available on the WorkCentre if the option compatible with PostScript ® 3™ is installed. Internet Services uses a Web User Interface embedded in the machine to communicate between the HTTP server and the machine. This optio[...]

  • Page 30

    Page 26 Quick Use Guide Getting Started Logging On / Logging Off If an authentication mode has been enabled , a valid User Number needs to be entered in order to acce ss the mach ine functions. Authenticat ion is a useful network securit y managem ent tool limiting, restricting and monitoring access to the network via the machine. Authenticatio n c[...]

  • Page 31

    Quick Use G uide Page 27 Getting Started Getting Started Customising your Machine Your machine can be customised to suit y our working environment and practices. T he System Management Tools enab le your System or Machine Administrator to set-up, customise and maintain the machine. After your machine is install ed, it is recommen ded that the setti[...]

  • Page 32

    Page 28 Quick Use Guide Getting Started Further Assist ance 1 Access the Job Queue ¾ Press the Job St atus button on the control panel. The All Incomplete Jobs queue displays. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queue s available. 2 Access the on-line Help ¾ Press Help at any time to access the[...]

  • Page 33

    Quick Use G uide Page 29 Maintenance Consumables Consumables are items on the machine that ne ed replenishing or replacing, such as paper, staples, and customer replacea ble units.To place an order for Xerox consumables, please contact your local Xerox Re presentative giving yo ur Company Name, product nu mber and the machine serial number. HINT : [...]

  • Page 34

    Page 30 Quick Use Guide Maintenance number. CAUTION: When replacing consumables, DO NOT remove the covers or guards th at are fastened with screws. Y ou cannot maint ain or service any of the p arts that are behind these covers and guar ds. Do NOT attempt any maintenance proce dure that is NOT specifically describe d in the document ation supplied [...]

  • Page 35

    Quick Use G uide Page 31 Maintenance Maintenance Further Assist ance For any additional help visit our customer web site at www.xero x.com or contact the Xerox Welcome and Support Centre quoting the machine serial numbe r. 1 ¾ Press the [Machine Stat us] button on the control panel. 2 ¾ The Machine In formation sc reen displays. ¾ Select [Machin[...]

  • Page 36

    Page 32 Quick Use Guide Maintenance[...]

  • Page 37

    Quick Use G uide Page 33 T roubleshooting NOTE: For additional T roubleshooting information pl ease refer to the In teractive User Guide CD (CD2) or th e System Administration CD (C D1). Fault Clearance 1 When a fault occurs, a fault screen displays which provides recovery instructions. ¾ Follow these instru ctions to clear the fault. NOTE: Any pr[...]

  • Page 38

    Page 34 Quick Use Guide Troubleshooting If you are unable to clear the fault, refer to the next se ction to contact your local Xerox Welcome and Support Centre for assistance. Xerox W elcome and Support Centre If the difficulty persists, contact the Xerox Welcome and Support Cent re . The Welcome and Support Cent re will want to know the following [...]