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Sharp R3.1 manual

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Table of contents for the manual

  • Page 1

    Network Scanner T ool R3.1 User ’ s Guide V ersion 3.0.04[...]

  • Page 2

    Copyright © 2000-2004 by Sharp Corporation. All rights reserve d. Reproduction, adaptation or translation without prior written permission is prohibite d, except as allowed under copyright laws. Trademark Acknowledgements Sharpdesk is a trademark of Sharp Corporation. Microsoft ® and W indows ® are registered tradem arks of Microsoft Corporation[...]

  • Page 3

    Table of Contents Chapter 1 Overview ............................................................................................................ 1 Introduction ............................................................................................................................ 1 About This Guide .............................................[...]

  • Page 4

    Enable/Disable a Scanner ........................................................................................... 27 Auto Detect ................................................................................................................. 27 W eb Setup...........................................................................................[...]

  • Page 5

    Chapter 1 Overview Introduction W elcome to Sharp’ s Network Scanner T ool! This flexible, easy to use software provides TCP/IP network scanning capability between Sharp ne twork multifunction scanners with Network Scanner Expansion and your W indows-based computer . W ith this Network Scanner T ool, any scanned image received by your computer ca[...]

  • Page 6

    About This Guide This guide assumes you have a basic understanding of W indows. This includes how to start your computer , navigate within a W indows environment, and perform basic W indows functions such as copying, printing and moving documents. Y ou should also be familiar with basic W indows terms and be able to work within Microsoft’ s Inter[...]

  • Page 7

    Hardware and Sof tware Requirement s The following minimum hardware and software is required to use the Network Scanner T ool. • Microsoft W indows 98, Millennium , NT 4.0 with SP6, 2000, and XP • Internet Explorer 6.0 or above • Pentium II 300 MHz or above • 64 MB RAM • 80 MB available hard disk space • SVGA display • TCP/IP networki[...]

  • Page 8

    Chapter 2 Preparing the Network Introduction Y our Network Administrator must prepare the network prior to installation of the Network Scanner T ool to ensure its proper operation. If y our Network Administrator follows the steps in this chapter , users can set up the Network Scanner T ool on their computers using its autom atic setup features. Net[...]

  • Page 9

    S tep 1: Determine the Network Policy First, determine whether DHCP is used within your or ganization. If DHCP is used, some or all IP addresses are assigned dynamically . When using DH CP , “hostname” is the identifier used to specify PCs or Scanners. Sharp multifunction sca nners require DNS to resolve the address from “hostname” to “IP[...]

  • Page 10

    S tep 4: Notify the Network Users Users connected to the network need to know th e policy in effect and the supporting information outlined in the following table. POLICY A DDITIONAL INFORMA TION 1) Simple addressing The IP address of the copier(s). 2) Regular DHCP The IP address of the copier(s). 3) Full DHCP The Hostname of the copier(s). 4) Exce[...]

  • Page 11

    Chapter 3 Installing the Network Scanner T ool Introduction The Network Scanner T ool software can be installed using two m ethods during the Sharpdesk installation process – a “typical” setup which installs the most common options, or a “custom” setup where you select the options you want to install. When installing Sharpdesk, if you sel[...]

  • Page 12

    Network Scanner T ool Inst allation T o install the Network Scanner T ool: 1. Make sure y ou have a supported sca nner connected to the network. 2. If any W indows applications are open, close th em to ensure that the software installs properly . 3. Insert the installation CD into y our CD-R OM drive. In a few moments, the Sharpdesk W elcome screen[...]

  • Page 13

    Welcome to Network Scanner T ool Setup Wizard 1. Click Next . The wizard will search your network and display each of the scanners available for selection. If you would like to run the search again, click Search Again . Network Scanner T ool User ’s Guide 9[...]

  • Page 14

    Scanner Selection Screen 2. Select the scanner(s) you want to use from the Available Scanners list and click Add . The scanner is moved to the My Sca nners list. To remove a scanner from your list, highlight it and click Remove . 3. If the scanner you want to use is not listed in the Available Scanners list, you can manually add a scanner by double[...]

  • Page 15

    4. Enter the scanner’s IP Address or Host Name (DNS/WINS) and click OK . 5. After selecting your scanner (from steps 2-3), you can specify how it should contact your computer when sending scanned files (automatically, by IP Address, or by Host Name) by clicking Advanced . Advanced Scanner Settings Screen 6. Select the option you want to apply and[...]

  • Page 16

    Prefix to Profile Name screen 8. Enter a name using up to 6 characters (this name will be used to identify your scanner) and click Next . Note: To the Users of AR-507, AR-407, AR-337, and AR-287 With AR-507, AR-407, AR-337, and AR-287, "Initial" in the screen displayed in the setup of Network Scanner Tool is not available. Please input an[...]

  • Page 17

    Profile Selection screen 9. Select the profiles you want to apply when working with the Network Scanner Tool by highlighting the profile in the Available Profiles list and clicking Add . To remove a profile from your pr ofile list, highlight it and click Remove . Available profiles include: • OCR : automatically converts a scanned document to edi[...]

  • Page 18

    Chapter 4 Using the Network Scanner T ool Introduction The Network Scanner T ool user interface le ts you setup and configure network-scanning processes using three configuration tabs: 1. Profiles 2. Scanners 3. System Options Each tab lets you select processing steps to follow each time your computer receives a scanned image from a networked scann[...]

  • Page 19

    Network Scanner T ool Menu (system tray icon) Right-clicking on the icon located in the W indows system tray lets you access the Network Scanner T ool menu. If you need the current status of the Network Scanner T ool, simply mouse-over the icon to display information su ch as “Network Scanner T ool is S tarted”, “Network Scanner T ool is stop[...]

  • Page 20

    Configuring the Network Scanner T ool The Network Scanner T ool application can be started in a number of dif ferent ways: from the Network Scanner T ool context menu (or by sim ply double-clicking the icon in the W indows system tray), or from the Start->Program s->Sharpdesk->Network Scanner T ool menu, or from the Sharpdesk application, [...]

  • Page 21

    • The Email profile does not save email addresses. As a result, each time the email client starts on your computer in response to receiving an e-mail request from the scanner , it prompts you for the destination address. • The Convert by OCR profile default is Rich T ext Format (R TF). The resulting files are then placed in the Shar pdesk deskt[...]

  • Page 22

    • If both the Image Processing and Convert by OCR options are selected, Image Processing executes first and Convert by OCR executes second. • If Convert by OCR is selected, the Output Options for the Profile refer to the text document that is produced by the OCR process, not the original image. • Checking the box next to an option will add it[...]

  • Page 23

    Image Processing Options Screen • After selecting your options on the Image Processing Options screen, click OK . Convert by OCR This option lets you change image files to text files using OCR (Optical Character Recognition), and automatically launches the program associated w ith the file type (for example, MS W ord for R TF files). These are th[...]

  • Page 24

    Launch Applications Options Screen If Sharpdesk is installed on your computer , it will automatically be selected as the default Program File. Y ou can select another program by clicking Browse . A standard Windows Open dialog displays. Navigate to the desired application and either double-click it or select it, and then click Open . Open Screen Se[...]

  • Page 25

    • Move File T o Folder This option lets you select the folder that your scan will be moved to. When you click Details , the Send to Folder screen displays. Send to Folder Screen • Click Browse to display the Browse for Folder scr een where you can select the target folder . Browse For Folder Screen • After selecting your folder , click OK . I[...]

  • Page 26

    using the W eb Setup button on the Scanners tab described below . • Override Scanner File Name Settings This option lets you rename files received from a scanner . Click Details to display the Acquire Properties screen. Acquire Properties Screen Y ou can select to use the Current Data Form at, which can be selected from the drop-down list, or a f[...]

  • Page 27

    After entering or updating information on the Profiles tab, click Apply to apply your updates and keep the Network Scanner T ool screen active. T o apply your changes and close the screen, click OK . T o close the screen without saving any ch anges which may have been made, click Cancel . Network Scanner T ool User ’s Guide 23[...]

  • Page 28

    Scanners T ab The Scanners tab lets you: • Add a new scanner with Scanner Expansion. • Examine and/or change scanner properties . • Delete an existing scanner . • Automatically detect Sharp scanners connected to the network. • Use W eb Setup pages of a Sharp multifunction scanner to change configuration values. • Enable/disable a scanne[...]

  • Page 29

    Scanner Properties Screen The following options are available on this screen. IP Address When the IP address is used, the Network Scanner T ool verifies that the IP address is assigned to a Sharp scanner . If your network operates under the Simple Addressing or Regular DHCP policies described in Chapter 2, it is recommended to select ‘IP Address?[...]

  • Page 30

    Advanced Scanner Settings Screen • If your network operates under Simple Addressing or Exception DHCP policies described in Chapter 2, it is recommended to select ‘Use IP Address’ to identify y our computer . • If your network operates under Regular DHCP or Full DHCP policies described in Chapter 2, it is recommended to select ‘Use Host N[...]

  • Page 31

    Deleting a Scanner T o delete a scanner , select it from the K nown Scanners list and then click the Delete button. When the confirmation message displays, click Ye s . Any active profiles residing on that scanner will be removed as part of the scanner delete process. Enable/Disable a Scanner Y ou can enable or disable a scanner for scanning to y o[...]

  • Page 32

    System Options T ab The Network Scanner T ool limits the type of files that can be transferred to your computer to certain file types including .TIF , .JPG , JPEG and .PDF with or without compression. FTP Port Number The Network Scanner T ool can use a dif ferent port number than the standard FTP port number (21). However , if an FTP profile-type i[...]

  • Page 33

    Network Scanner T ool User ’s Guide 29 User Name / Password can only be a combin ation of English letters (a-z or A-Z), digits (0-9), space, and punctuation marks. After entering or updating information on the System Options tab, click Apply to apply your updates and keep the Network Scanner T ool screen active. T o apply your changes and close t[...]