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Sharp R2.7 manual

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Table of contents for the manual

  • Page 1

    Network Scanner T ool R2.7 User ’ s Guide[...]

  • Page 2

    ii Network Scanner T ool User ’s Guide Copy r ight © 2000-2003 by Sharp Corporation. All rights reserv ed. Reproduction, adaptation or translation without prior written perm ission is prohibited, except as allowed under copy righ t laws. Trademark A cknow ledgements Sharpdesk is a tradem ark of Sharp Corporation. Microsoft ® and W indows ® are[...]

  • Page 3

    Network Scanner T ool User ’s Guide iii Table of Contents Chap ter 1 Ov erv ie w ............................................................................................................ 1 Introduction ................................................................................................................... ............. 1 About This [...]

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    iv Network Scanner T ool User ’s Guide Chap ter 4 Us ing th e N etwork Sca nn er T ool .................................................................. 1 1 Introduction ................................................................................................................... ........... 1 1 Network Scanner T ool Menu (System T ray Icon[...]

  • Page 5

    Network Scanner T ool User ’s Guide 1 Chapter 1 Overview Introduction W elcome to Sharp’ s Network Scanner T ool! This flexible, easy to use software prov ides TCP/IP network scanning capability between Sharp netw ork m ultifunction copiers with N etwork Scanner Expansion and your W indows-based com puter . W ith this Network Scanner T ool, any[...]

  • Page 6

    2 Network Scanner T ool User ’s Guide A bout This Guide This guide assum es you hav e a basic understanding of W indows. This includes how to start your computer , navigate within a W indows environment, and perform basic W indows functions such as copying , printing and m ov ing docum ents. Y ou should also be fam iliar with basic W indows terms[...]

  • Page 7

    Network Scanner T ool User ’s Guide 3 System Requirement s T o successfully use the Network Scanner T ool, your computer m ust m eet the following min i mum r e qu i r eme n ts : • An Intel processor - based PC, Pentium  133 MHz or greater (Pentium MMX 200 MHz or better recomm ended) • Microsoft W indows 95 • Microsoft W indows 98 • Mi[...]

  • Page 8

    4 Network Scanner T ool User ’s Guide Netw ork Scanner T ool Setup After installation, the Network Scanner T ool setup wizard automatically starts and scans y our network to detect S harp m ultifunction copiers. The configuration utility prov ides default destination identification and imag e processing com m ands, which m ay be further m odified[...]

  • Page 9

    Network Scanner T ool User ’s Guide 5 Chapter 2 Preparing the Network Introduction Y our Network Administrator m ust prepare the network prior to installation of Network Scanner T ool to ensure its proper operation. If y our Network Administrator follows the steps in this chapter , users can set up Network Scanner T ool on their computers using i[...]

  • Page 10

    6 Network Scanner T ool User ’s Guide S tep 1: Determine the Netw ork Policy First, determine whether DHCP is used within your or ganiz ation. I f DHCP is used, som e or all I P addresses are assigned dy nam ically . When using DH CP , “hostname” is the identifier used to specify PC s or Copiers. Sharp m ultifunction copiers requires DN S to [...]

  • Page 11

    Network Scanner T ool User ’s Guide 7 S tep 4: Notify the netw o rk users The users of PCs connected to the network need to know the policy in ef fect and the supporting information outlined in the follow ing table. POLICY ADDITIONA L INFORMA TION 1) Sim pl e addres s in g The IP addres s of th e copi er(s ) 2) Regu l ar DH C P The IP addres s of[...]

  • Page 12

    8 Network Scanner T ool User ’s Guide[...]

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    Network Scanner T ool User ’s Guide 9 Chapter 3 Installing the Network Scanner T ool Introduction The Network Scanner T ool (NST ) software can be installed using two m ethods during the Sharpdesk installation process. When installing Sharpdesk , if you select a “T ypical” installation, Sharpdesk autom atically installs and sets up the Networ[...]

  • Page 14

    10 Network Scanner T ool User ’s Guide Netw ork Scanner T ool Inst alla tion T o install the Network Scanner T ool, do the following: 1. Make sure you have a supported copier connected to the network . 2. If any W indows applications are open, close them to ensure that the software installs properly . 3. Insert the installation CD into your CD- R[...]

  • Page 15

    Network Scanner T ool User ’s Guide 11 Chapter 4 Using the Network Scanner T ool Introduction The Network Scanner T ool user interface lets you setup and config ure network- scanning processes using these config uration tabs: 1. Process Definitions 2. Copiers 3. System Options Each tab lets you select processing steps to follow each tim e your co[...]

  • Page 16

    12 Network Scanner T ool User ’s Guide Netw ork Scanner T ool Menu (Sy stem T ray Ic on) Right- click ing on the icon located in the W indows system tray lets you access the N etwork Scanner T ool menu. I f y ou need the current status of the Network Scanner T ool, simply mouse- ov er the icon to get inform ation such as “Network Scanner T ool [...]

  • Page 17

    Network Scanner T ool User ’s Guide 13 Configuring the Netw ork Scanner T ool Network Scanner T ool Configuration application can be started either from Network Scanner T ool context menu (or simply double- click the icon in the W indows system tray), or from S tart->Prog ram s- >Sharpdesk- >Network Scanner T ool Configuration menu, or f[...]

  • Page 18

    14 Network Scanner T ool User ’s Guide • The Convert by OCR process definition default is Rich T ext Format (R TF). The resulting files are then placed in the Sharpdesk desktop folder . Convert by OCR is only available if Sharpdesk has been installed. • As the default, each process definition uses the first six letters of your com puter’ s [...]

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    Network Scanner T ool User ’s Guide 15 • If Conv ert by OCR is selected, the Output Options for the Process Definition refer to the text document that is produced by the OCR process, not the original im ag e. • Checking the box next to a Process Definition w ill add it to all copiers that are checked on the Copiers tab when the Apply button i[...]

  • Page 20

    16 Network Scanner T ool User ’s Guide Convert by OCR This option lets you chang e im age files to text files using OCR (Optical Character R ecognition). These options are the same as those av ailable on the Sharpdesk Conv ert By OCR feature and are accessible by selecting the Details button. Note that the D etails button is only enabled if the C[...]

  • Page 21

    Network Scanner T ool User ’s Guide 17 Use the Browse button to locate the S tart Application on your com puter . When y ou click on Browse, the screen shown below appears. Navigate to the desired application and either double-click it or select it and click the OK button. Browse For Folder Scr een The following options are available from the Lau[...]

  • Page 22

    18 Network Scanner T ool User ’s Guide Examining Process Defi nitions Y ou can examine Process Definition options that are in use by first click ing on a process definition name and then by clicking the Properties button. Y ou can also double- click on a Process Definition from the list. Deleting a Process Def initi on T o delete a Process Defini[...]

  • Page 23

    Network Scanner T ool User ’s Guide 19 A dding a New Copi er T o add a new copier , sim ply click on the New button of the Copiers tab. This brings up the Copier Properties screen that lets you add a copier . If you select a copier that was autom atically detected by the Network Scanner T ool, then an IP address appears in the Copier Properties s[...]

  • Page 24

    20 Network Scanner T ool User ’s Guide Advanced The Advanced button allows you to specify how your PC network address is to be resolved. Click on Advanced to bring up the PC Setting s screen: PC Settings Screen If y our network operates under Sim ple Addressing or Exception DHCP policies described in Chapter 2, we recomm end ‘Use I P Address’[...]

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    Network Scanner T ool User ’s Guide 21 Enable/Disabl e a Copier Y ou can enable or disable a copier for scanning to your com puter by check ing or uncheck ing the box next to the copier name. A uto Detec t This option will cause Network Scanner T ool to search the local subnet for Sharp copiers that are capable of network scanning . The local sub[...]

  • Page 26

    22 Network Scanner T ool User ’s Guide Sy stem Options T ab The Network Scanner T ool uses a modified FTP server that is controlled using the Sy stem Options tab. This tab lets y ou set the FTP port num ber for com m unications with your com puter as well as allow FTP reads. Security is prov ided by using a unique port (rather than the standard F[...]