Ricoh FAX2050L manual

Five Dedrick Place • West Caldwell, NJ 07006 973-882-2000 Read this manual carefully before you use this product and keep it handy for future reference. For safety , please follow the instructions in this manual. F AX2050L Operator Instruction Manuals F AX2050L BASIC F AX2050L ADV ANCED[...]

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F AX2050L Basic Featur es[...]

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Introdu ction This manu al contains detailed instructi ons on the o peration an d maintenanc e of this machine. To get maximum v ersatilit y from this machine all o perators sho uld careful ly read and follow the instructi ons in this manu al. Please k eep this manual in a handy pl ace near the machine. Please re ad the Safety Inform ation in the A[...]

USA ❖ FCC Requirements 1. This equ ipment compli es with Par t 68 of the FCC rules. On the cover of t his equipme nt is a labe l that contains , among other information, the FCC regis tration number and ringer equivalenc e number (REN) for this equipment . If requ ested, thi s informa tion must b e provided to the tele- phon e compa ny. 2. This e[...]

i How to Read This Manual How to Read This Manual Symb ols In th is manu al, the f ollowing s ymbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death o r seriou s injury when you m isuse th e machin e without f ollowing t he in- structi ons under this symb ol. Be su re to read the instruc tions[...]

ii TABLE OF CONTENTS Manuals for this machine ......................................................................... 1 Basic Features (This Manual) ....................................................................... 1 Advanced Features ..... ......... .......... ......... ......... ......... ......... ......... .......... ........ 1 1. Intro[...]

iii 4. Troubles hooting Loading Paper in the Main C assette ...................................................... 31 Adju sting t he Volum e and Sounds the Mach ine Make s (Functi on 92) ... 34 If an Indicator Lights on th e Operation Panel ....................................... 36 Communication Problems ..........................................[...]

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1 Manuals fo r this machine There are th e Basic Features manual and the Advanced Features m anual for this machine. Plea se consult the manual that suits your n eeds. Basic Features (This Manual ) The Basic Features manual explains the most frequently used fax functions and oper ations. Advanced Features The Adv anced Featu res manua l describes m[...]

2 ❖ Chapter 8 Troubl eshooting Explai ns about cl earing a Jam in the op tional second cass ette, and rea ding er- ror re ports. Whe n these re ports are pri nted ou t, check t he report and take t he appr opriate ac tion. ❖ Chapter 9 Maintain ing Your Machine Expla ins about lo ading pap er in the option al multip urpose feed er, cleanin g the[...]

3 1. Introduction Part Names 1. Second Pa per Cassett e (Option) The optional Second paper cassette holds more pape r. 2. Main Paper Cass ette The main paper cassette holds copy pa- per. 3. Print Delivery Tray Copies, i ncoming faxes, and prints are delivered here. 4. Document De livery Tray Scanne d documents are sta cked on the document d elivery[...]

Introduc tion 4 1 5. Main Switch The main s witch turns your machine on and of f. 6. Oper ation Pa nel Key panel for operating the machine. 7. Handset (Option) 8. Docume nt Guide Match the do cument guide to the size of yo ur orig inal docu ment s. 9. Docu ment Table Docu ment tabl e hold s up t o 30 s heets which are fed one a t a time. Place your[...]

Operati on Panel 5 1 Operation Panel 1. Add Pape r indicator Lights when a cassette is empty. 2. Add Tone r indi cator Blinks wh en toner is about to run out and lights co ntinuousl y when ton er has run o ut. 3. Check Disp lay indicator The Che ck Display indicator lights to tell you to read the display. 4. Receive File indicator The R eceiv e Fil[...]

Introduc tion 6 1 11. Manual Receive indica tor . Lights when the reception mode is Tele- phone. 12. { Ener gy Saver } key Hold the button a few seconds to sta rt or end the energy saver mode. 13. { Copy } key Press this t o copy the document now in the feeder. 14. { Receptio n Mode } key Pres s this to se lect the receptio n m ode (Tel o r Fax). 1[...]

Symbols and Conve ntions Used in Thi s Manual 7 1 Symbols and Convent ions Used in This Manual ❖ Documents: A document is any thing you put on the fee d table of your ma chine whether you ar e faxing it or copy- ing it. ❖ Prints: A print is anything that comes out of the machine: a fax message you receiv ed or a c opy yo u made. ❖ Procedures [...]

Introduc tion 8 1[...]

9 2. Faxing Types of Transmission There are two types of transmission. ❖ Memory Transmi ssion When a fax message is stored in memory , then transmission starts automati- cally. It is con venient when you w ould like to take documents back in a hurry. You can send the same message to more than one destinat ion in a single op- erati on. This techn [...]

Faxing 10 2 Suita ble Document Types Do no t place d amaged pa ges in the autom atic do cument f eeder. • If pages ar e curled or dog eared , flatten them . • If pages are stuck together, shuffle the stack. • If pa ges are fo lded, to rn, or p atched toge ther, make copi es. • If pages have binding files, trim the ed ges or make copies. Imp[...]

Memory Transmi ssion and Immediate Transmis sion 11 2 Memory Transmission and Immediate Transmission There are two w ays to send a fax mes- sage. • Memory Transmission • Immediate Transmission Memor y Trans missi on A Memory Tra nsmission is conve- nient because: • Fax messages can be scanned much more quickly (you can tak e your document awa[...]

Faxing 12 2 C Insert t he docum ent fac e down into the feeder until the machine beeps. Then adjust the guides to match the width of the document. Note ❒ You can dial befo re you set the document. Place the document after you dial the number and go to step G . ❒ Please set your document straight in the fe eder. If you set more than 15 s h eets,[...]

Memory Transmi ssion and Immediate Transmis sion 13 2 Referenc e Programming Quick Dial: see P.22 “Storing an d Editin g Fax Numbers (Functions 31 & 32)” . Programmin g Speed Dial: see P.22 “Storing an d Editin g Fax Numbers (Functions 31 & 32)” . Programming G roup Dial: see P.25 “Storing and Ed iting a Group of Fax Numbers (Func[...]

Faxing 14 2 Canceling a M emory Transmissi on Before start is pressed A Pre ss the { Stop } key, or remove the docum ent You have se t. While the documen t is bein g scanned in A Pre ss the { Stop } key. The fax message which h as alread y been scanned i n is cancel led. During T ransmission A Pre ss the { Stop } key dur ing com- munication. 555123[...]

Memory Transmi ssion and Immediate Transmis sion 15 2 Imme diate Tra nsmis sion Immediate Transm ission is conve- nient when: • You wish to quickly chec k whether you have succ essfully connected with the o ther party' s fax mac hine. • Your machine's m emory is g etting full. The machine d ials immediately after you press the { Start[...]

Faxing 16 2 Very Fi ne Detail Faxing So that text, diagrams and ima ges stand out clearly in yo ur docum ent, the mac hine auto maticall y detec ts the image den sity (contrast) and m akes a comp ensati on. Howeve r, if yo u need to send a docu- ment which requ ires optimum clari- ty, sele ct the resolution setting appropriat e to your needs. You c[...]

Re cept io n Mode s 17 2 Reception Modes The machine can treat incoming fax messa ges and telep hone calls in three ways. ❖ Auto mode Use th is mode if your lin e is shared by a fax machine and telephone. When a cal l comes in, the mach ine will ring a num ber of times to give you the ch an ce to p ick u p the handset. If y ou do not pick up and [...]

Faxing 18 2[...]

19 3. Setup Initial Settings and Adjustments Before you connect your machine to the telephon e system, you must enter a few settings and m ake a few adjust- ments . ❖ Own Numbe r : The p hone nu mber used by your fax line. ❖ OWN NAME: This should be yo ur name or com- pany name, in 20 characters or less. During a communicat ion, if the other p [...]

Setup 20 3 A Pre ss { Function } { 6 } and e nte r th e access code { 2 } { 2 } { 2 } { 2 } , and then press { 6 } { 1 } and the { Yes } key . Y/NEXT i SET OW N NUMBE R B Pre ss the { Yes } key . OWN NO . KPAD kkkkkk kkkkkkk kkkkkkk C Enter your phon e number. OWN NO . KP AD/Y/N 011121 2-55512 34 kkkkk Note ❒ The format of the number is normally [...]

Initia l Sett ings and Adju stme nts 21 3 J Pre ss the { No } key to keep the FAX HE ADER as is. Y/NEXT i SET FA X NUMBE R K Pre ss the { Yes } key . FAX NU MBER KPAD kkkkkk kkkkkkk kkkkkkk L Enter y our phone numb er includ - ing the country and area codes, (but no pause s). FAX NU MBER K PAD/Y/N 121255 51234 kk kkkkkkk M Pre ss the { Yes } key . [...]

Setup 22 3 Storing and Editing Fax Numbers (Functions 31 & 32) You ca n store numbers that you often use in the machine's memory. A stor ed number w ill re main in m emo- ry even i f the pow er is cut. You ca n store numbers in tw o ways. ❖ Quick Dials The number is assigned to its own key. To dial th at numbe r, jus t press the ke y. Yo[...]

Stori ng and Editing Fax Numbe rs (Functions 31 & 32) 23 3 F Enter or edit the label using the Quick Dial keys and t he ten key pad. See P.29 “Entering Charac- ters” a 01 ABC Y/N NEW YO RK OFFI CE kkkkk G Pre ss the { Yes } key . a 01 Y/ hi LABEL SET ON i OFF H Pre ss W or V to sele ct whethe r the label for this Quick Dial will be printed [...]

Setup 24 3 C Pre ss the { Yes } key . b 01 K PAD/N kkkkkk kkkkkkk kkkkkkk D Do one of the following: •Enter the fax number you wish to store in this Speed Dial using the ten key pad. The n press { Yes } key. b 01 K PAD/Y/N 212551 234 kkkk kkkkkkk •To cl ear the num ber, press { No } , and go to step J . E Do one of the following: •If you wish[...]

Stori ng and Edit ing a Group of Fax Numbers (Func tion 33 ) 25 3 Storing and Editing a Group of Fax Numbers (Function 33) ❖ Grou ps If you often broadcast m essages to the same set of destinations, you can combine these numbers into a group. Then just select the group a nd ea ch nu mb er wi l l b e d ia le d i n seque nce automati cally. You can[...]

Setup 26 3 This section descri bes how to pro- gram or edit a Group. Yo u can also get a printout of numbers that are al- ready stored . In this examp le we will program Group 1 into Quick Dial key 01. A Pre ss { Function } { 3 } { 3 } , and then the { Yes } key. GROUP k 1-5/ hi PRINT LIST h /SEA RCH B Enter the number of the group you want to prog[...]

Stori ng and Edit ing a Group of Fax Numbers (Func tion 33 ) 27 3 H Enter a fax number. Note ❒ Enter a number in one of these ways . • Press a Qui ck Dial key. • Press the Speed Dial key fol- lowe d by two digits . • Enter a number on the t en key pad. I Pre ss the { Yes } key . Note ❒ If AL READY PR OGRAMM ED briefly flashes up on the di[...]

Setup 28 3 Programming the Group Key You can program 5 g roups. How ever, if there is no ro om in Quick Dial keys, this group key is helpful. You can use Quick Dial 30 or one of User Function keys (F1 or F2) as the group key. How to transmit using the group key, see P.11 “Memory Transm ission” . Referenc e For how to progr am User Function keys[...]

Enteri ng Characters 29 3 Entering Characters Use the ten key pad for entering num- bers. Use Quick Dial keys 1 to 26 for entering letters, and Quick D ial key 27 for spac es and Quick Dial key 28 for othe r character s. If at any ti me you make a mistake when en tering a character or digit, pre ss th e { Clear } key to eras e it. To correct a char[...]

Setup 30 3[...]

31 4. Troubleshooting Loading Paper in the M ain Cassette A Pull out the paper cassette and place it on a flat surface. Note ❒ Remove a ny paper th at may have dropped inside the machine in the area vacated by the p aper ca ssette. B Lift up the cassette cover and remove it. C Remove any remaining paper. TSTC20 0E.eps TSTC100N TSTC10 0N.eps TSTC2[...]

Troublesh ooting 32 4 D If the metal ba se pla te is raised, push it firmly down until it locks i nto place . E Prepare a stack of blank paper. For smoother operation, square the edges. F Load the pap er into the cassette. TSTC050N TSTC05 0N.eps TSTS01 0N.eps TSTC21 0N.eps[...]

Loading Paper in the Main Cassette 33 4 G Replace t he cassette cover. Note ❒ The frosted side of the cover must be face up when closed. H Replace the cassett e. Push it in firmly u ntil it locks into place. TSTC220N TSTC22 0N.eps TSTC23 0E.eps[...]

Troublesh ooting 34 4 Adjusting the Volume and Sounds the Machine Makes (Function 92) You ca n change the beeper (m onitor) vo lume of the desi red featur e. A Pre ss { Function } { 6 } and enter the access number { 2 } { 2 } { 2 } { 2 } . Th en pre ss { 9 } { 2 } . ADJUST MENT Y/NEXT i 92 ADJ UST VOL UME B Pre ss the { Yes } key . C Adjust the tra[...]

Adjusti ng the Vol ume and So unds the Mach ine Makes ( Function 92 ) 35 4 F Adjust the dial monitor volume with the W and V keys, and then pre ss the { Yes } key when finis hed. DIAL M ONITOR Y/ hi MIN ii i M AX G Adjust the BUZZER monitor volume with the W and V keys, and t hen press the { Yes } key when finished. BUZZER Y/N/ hi MIN ii i M AX H A[...]

Troublesh ooting 36 4 If an Indicator Lights on the Operation Panel ❖ PRESS ST OP KEY appears in the display: Press the { Stop } key. ❖ The Rec eive File indicator is lit: You have received a fax message which is now stored in the memory. See Chapter 4, ”Printing Message That Have Been Received int o Memo ry (Su bsti- tute Reception)”in the[...]

Communicati on Problems 37 4 Communicatio n Problems If ERROR P RESS STOP appears in the display: Press th e { Stop } key. ERROR PRESS S TOP KEY Causes: • A poor line ca used the c ommuni- cati on to fai l. • The line is noisy. Try to transmit the fax message again. • The other machine is out of order. Ask th e other par ty to ch eck their ma[...]

Troublesh ooting 38 4 Clearing a Do cument Jam When an original is jam med, CLEAR ORIG INAL is di splayed, follow t his pro- cedur e to so lve the pr oblem. Note ❒ If copie s, fax message or pr ints are jammed , follow th e next procedur e. A Open the operation panel to an angle of about 45 ° . B Remove the original. Importa nt ❒ Do not pu ll [...]

Clearin g a Copy, Fax, or Print Jam 39 4 Clearing a Copy, Fax, or Print Jam When CLE AR COPY is displaye d, follow this procedure to solve the probl em. For clearing original jams, see the previous procedure. Main Machine A Pull the front cover r elease lever towards you and open th e front cover. Note ❒ If you do not p ull the lever, only the up[...]

Troublesh ooting 40 4 C Remove any j ammed paper un derneath. D Replace the toner cassette. E Close the front c over. TSTJ17 0N.eps Zaxt01 0n.eps TSTC39 0N.eps[...]

Clearin g a Copy, Fax, or Print Jam 41 4 Cassette Ent rance A Remove the main cassette and place it on a flat surface. B Remove any paper from inside the machine. C Push down the paper so that the base plate locks into place. TSTC20 0E.eps TSTJ08 0N.eps TSTJ090N TSTJ09 0N.eps[...]

Troublesh ooting 42 4 D Replace the main cass ette. Upper Rear Unit A Lift back the document table. B Open the upper rear cover. TSTC23 0E.eps TSTF05 0N.eps TSTJ120N TSTJ12 0N.eps[...]

Clearin g a Copy, Fax, or Print Jam 43 4 C Pull out any jammed pa per. D Close the upper rear cover. TSTJ110N TSTJ11 0N.eps TSTJ130N TSTJ13 0N.eps[...]

Troublesh ooting 44 4 Error Messages The following messages may appear while you are operating or programming the ma chine. CHEC K AUTO-D IALI NG You cannot use the auto- dialer at the moment. Use the ten key pad or t he external telephone. NO FILE EXI STS No polling re ception operations have been progra mmed. Ther e are n o messa ges in memo ry w[...]

Er ror Mess age s 45 4 CLOSE C OVER A cover is not closed properly. Check that all covers are closed. UNABLE US E PRINTER Ma chine cann ot print a list/f ile, because the heater is no t warm enough or pr inter is not ready. SERVICE CALL k - kk Machin e is out of order. Contac t your service representative. USED AS DIA L OPTION Dial Option feature i[...]

Troublesh ooting 46 4 Solutio ns to Common Pro blems Problem Required Action STANDBY MO DE Not hing h appen s when the switch is turn ed on. Check th e power cord. Is it properly plugg ed into the outlet? Plug it in firmly. SET DO C. OR DI AL NO . is not displayed. Switc h the po wer on. If the Power i n dicator does no t light, check that the powe[...]

Soluti ons to Common Problems 47 4 The original is not pulled into the auto document feeder. The dialed number doe s not contain an PS TN access code or a pause. Include th e PSTN access number and a pause before the tele- phone number . The dialed number did not h ave enough pa uses between th e access PSTN number and the telephone number. Try add[...]

Troublesh ooting 48 4 Transmission cannot tak e place; CLEA R ORIGIN AL appears. The d ocum ent is ja mmed in th e fe eder. Remove the jammed document. See P.38 “Clearing a Docu- ment Jam” . The document may be longer than the maximum limit (see Chapter 11, “Document and Paper Specifications”in th e Ad- vanced Features manual). Make sure th[...]

Soluti ons to Common Problems 49 4 Copy p aper misf eeds occur f re- quently. Is the proper pape r in the pa per cass ette ? Paper size and w eight must be within the standards s et for this ma chine. Is it folded, wrinkled, damp, or curled paper in the paper cassette? Alwa ys use d ry, un damag ed pape r. Is the paper set properly in the p aper ca[...]

50 INDEX A Add Paper indicator , 5 Add Toner indicator , 5 Arrow k eys , 5 Auto Mod e , 17 C Cancel ing a Memory Transm ission , 14 Before start is pressed , 14 During Tran smission , 14 While the document is being scanned in , 14 While the message is awaiti ng transmi ssion (Functi ons 21) , 14 Canceling an Immediat e Transmission , 15 Before star[...]

51 M Main Pap er Cassette , 3 Main switch , 4 Manual Receive indicato r , 6 , 17 Memory ind icator , 5 Memory Transmission , 11 Multi- purpose Fee der , 4 O On Hook Dial key , 6 Operation Pane l , 4 , 5 OWN NAME , 19 Own number , 19 P Pape r , 31 Part N ames , 3 Pause/AI Re dial key , 5 Print D elivery Tray , 3 Program ming FAX HE ADER , 19 FAX NUM[...]

52 UE US A H546[...]

F AX2050L Advanced Featur es[...]

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Introdu ction This manu al contains detailed instructi ons on the o peration an d maintenanc e of this machine. To get maximum v ersatilit y from this machine all o perators sho uld careful ly read and follow the instructi ons in this manu al. Please k eep this manual in a handy pl ace near the machine. Please re ad the Safety Inform ation in the A[...]

USA ❖ FCC Requirements 1. This equ ipment compli es with Par t 68 of the FCC rules. On the cover of t his equipme nt is a labe l that contains , among other information, the FCC regis tration number and ringer equivalenc e number (REN) for this equipment . If requ ested, thi s informa tion must b e provided to the tele- phon e compa ny. 2. This e[...]

i Notice Note to users in the United States of America - Notice: This equipment has been tested and foun d to compl y with the limit s for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to pr ovide reasonable protection against harmfu l interfer- ence in a reside ntial installat ion. This equipment generat[...]

ii - Notice about the T elephone Consumer Protec tion Act (Vali d in USA o nly). The Telephon e Consumer Protec tion Act of 1991 among othe r things makes it unlawf ul for an y person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bot- tom of each transmit ted page or on the firs t pag[...]

iii Safety Information When using you r equipment, the foll owing safety precaution s should always be followed. Safet y During Operat ion In th is manu al, the f ollowing i mportant symbo ls are used : R WARNIN G: R WARNING: Indicates a potentially h azardous s ituation which, if instru ctions are not followed, could result in death or serious inj[...]

iv R CAUTIO N: • Protect the equipment from damp ness or wet weather, such as rain, snow, and so on. • Unplug the power cord from t he wall outlet before you move the equipment . While mo ving the equipment, you should take care t ha t the power cord will not be damaged under the equipment . • When you disconnect the power plug from the wall [...]

v Important S afety Instruct ions Grounding In order to p revent potentially ha zardous electri cal shock, pr ovide means of connecti ng to the protect ive grounding conductor in the building, wiring those grounding conductor s of power cable and 3 p ins plug. Caution When usi ng your telephone equ ipment, basi c safety prec autions should always b[...]

vi ENERGY STAR Program • Low-p ower M ode This produc t automatically l owers its power c onsumption 5 mi nutes after the last hard copy has been compl eted. (In this mode , printing a received fax and printing are avail able.) To exit Lo w-power mo de, press th e { Energy Sa ver } key. The mach ine returns to the ready cond ition in abou t 40 se[...]

vii Energy Saving Modes Energy Saving mode enables you to avoid using unnecessary power and econo- mize o n electric ity. Altho ugh we reco mmend you u se this mode from the view - point of e nvironmental consciousness, you can also tu rn it off. When you insta ll this machin es for t he first time, E nergy Sa ving mo de is tur ned on by default. T[...]

viii To exit E nergy Saving mode: • In Energy Saving Standby mode, press the Energy Saver key. • In FAX Standby m ode, press any ke y. • Set a documen t. • Pick up the opt ional handset or the externa l telephone handset. Note ❒ When you l oad paper in En ergy Saving mode , no error will be displayed ev en if the cassett e is not p ushed [...]

ix How to Read This Manual How to Read This Manual Symb ols In th is manu al, the f ollowing s ymbols are used: R WARNING: This symbol indicates a potentially hazardous situation that migh t result in death o r seriou s injury when you m isuse th e machin e without f ollowing t he in- structi ons under this symb ol. Be su re to read the instruc tio[...]

x TABLE OF CONTENTS Manuals for this machine ......................................................................... 1 Advanced Features (This Manual) . ............... ................................................ 1 Basic Feat ures ........ ......... ......... ......... ......... ......... .......... ......... ......... ......... .... 1 1. Ad[...]

xi More Tr ansmissio n Function s ... ........ .......... ......... ........ ........ ........ ........ . 23 Checking if a Tran smission was Successful ...... ......... ......... .......... ......... .... 23 Automati c Redialing ....... ......... ......... ......... ......... ......... ......... ....... .......... ...... 23 Batch T ransmission.....[...]

xii 7. Key Operator Settings Using Key Operator Settings.................................................................. 43 Setting the Date and Time (Function 91) .................................................... 43 Summer T ime / Daylig ht Saving T ime (Functi on 62) ........... .......... ......... .... 43 Selecting the Display Language (Fu[...]

xiii 9. Maintain ing Your Mach ine Loading Paper in the Optional Seco nd Paper Cassette ...................... 81 Load ing Paper in the Opti onal Mu lti-pur pose Fe eder ...... ...... .... ...... .... 84 Changing the Paper Size in th e Main Cassette. .................................... 85 Changing the Paper Size in th e Optional Second Paper Casse[...]

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1 Manuals fo r this machine There are th e Basic Features manual and the Advanced Features m anual for this machine. Plea se consult the manual that suits your n eeds. Advanced Features (This Manual) The Adv anced Featu res manua l describes more adva nced funct ions, and als o explains settings for key operators. Basic Features The Basic Features [...]

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3 1. Advanced Transmission Features Sending at a Specific Time (S end Later) This feature is calle d Send Later. Using this feature, you can delay transmission of your fax message un- til a spec ified time. Th is allows you to take advantage of off-peak telephone line cha rges with out having to be by the ma chine at the time. Note ❒ If th e mach[...]

Advanced Trans mission Featur es 4 1 Page Numbering (Page Count) This feature is calle d Page Count. Page nu mber w ill be pri nted on the top of each p age, wh en your fa x mes- sage is received by the other pa rty. Using the Page Count fe ature, yo u can sele ct the batc h-numbering page numb ers. If you use Page Count, page numbers will be pr in[...]

Sendi ng Your Identif ication at the Top of Your Me ssage (FAX HEADER) 5 1 Sending Your Identification at the Top of Your Message (FAX H E ADER) Normally, the FAX HEADER pro- grammed i n your mach ine is printe d at the other party's top of each page when you transmi t. The top of the im - age wil l be overp rinted if t here is no margin at th[...]

Advanced Trans mission Featur es 6 1 Personal Codes Persona l Codes do the followin g: • They allow you to keep track o f machine usag e. If everybody use s a Personal Code when they use the fax machin e, the codes, or the names pr ogram med into the codes, will be printed on a report that is calle d the Journal. Th is will help you to check on w[...]

Calling to Reque st a Message (Polli ng) 7 1 Calling to Request a Me ssage (Polling) Polling means “picking up” a docu- ment that has been left for you at a re- mot e fax te rminal . Limitatio n ❒ Polling can only be used when both machines have t h e Pollin g feature. Note ❒ With polling, telepho ne line costs are ch arged to the perso n r[...]

Advanced Trans mission Featur es 8 1 D Ente r the persona l co de that you wish to use for this operation. SET OP TION Y/N PERSON AL CODE :2567 Note ❒ Exampl e: { 2 } { 5 } { 6 } { 7 } from the ten key pad. E Pre ss the { Yes } key . POLLIN G RECV OPTION i DIAL F AX NUMB ER F Dial the fax number, and then pre ss the { Start } key.[...]

9 2. Communication Information Erasing a Stored Message Before Sending (Functions 21 & 22) Every time you store a fax message in your mach ine's memory , a new file is create d. A fi le is a lso cr eated for stor- ing inst ructio ns to pick u p a f ax m es- sage left elsewhere ( see P.7 “Cal ling to Request a Message (Polling)” ). Each[...]

Communicati on Informati on 10 2 File List (Functi on 42) This is a list of memory t ransmis- sions, memory r eceptions, po lling files still in memory and confidenti al recepti ons. It gives in formation abou t each stored file, such as the fax num- bers, start time, and status. A Pre ss { Function } { 4 } { 2 } , and then the { Yes } key. B Pre s[...]

Printi ng a Stored Message ( Function 51 ) 11 2 Printing a Stored Message (Function 51) If you nee d to see the contents of any file s, u se t his f eatu re. A Pre ss { Function } { 5 } { 1 } , and then the { Yes } key. FILE N O. kkk KPAD/ hi PRINT LIST h /SEA RCH i B Pre ss V to scro ll thr ough the m es- sage s. You will see the display. A num be[...]

Communicati on Informati on 12 2 Journal (Function 41) In addi tion to th e automati c printout of this report, the journa l can be print - ed at anytime. A Pre ss { Function } { 4 } { 1 } , and then the { Yes } key. B Pre ss the { Start } key to print out the report.[...]

Print ing a Con fidential Fax Message (Functi on 52) 13 2 Printing a Confidential Fax Message (Functio n 52) If t he Receive File in dicato r is bl ink- ing, do the followi ng to print th e mes- sage. Note ❒ If the Receive File indic ator is blinking, an inco ming fax message has been stored in th e memory us- ing the Memory L ock feature or Conf[...]

Communicati on Informati on 14 2 Printing a Memory -locked Message (Functio n 53) If t he Receive File in dicato r is bl ink- ing, a message has been stored using Memory Lock. Print it using the fol- lowing pr ocedure. Note ❒ If the Receive File indic ator is blinking, an inco ming fax message has been stored in th e memory us- ing the Memory L o[...]

15 3. Transmission Features Handy Dialing Functions Chain Dial This fea ture allows yo u to compose a tele phone num ber from various parts, some of which may be stored as Quick Dial keys or Speed Dial codes, and so me of whi ch may be e ntered at the te n key pad . You can prog ram commonly used area or country c odes into Sp eed Dial codes or Qui[...]

Transmissi on Feat ures 16 3 F Pre ss the { Yes } k e y t o d i a l t h e number you want. G Eithe r : • Dial mo re numbers. • Press the { Start } key. Redial If a message was not transmitted suc- cessfully, you can redial with just a few keystrokes by using the A I redial key. Using the AI Redial key The machine can remember the last 10 number[...]

Handy Diali ng Functions 17 3 Dial Options The Dial Opt ions provid e access to various F-code featur es which are de- signed to a llow conf idential tr ansmis- sion and polling reception between different makers' fax machines. Use them i f the othe r party's fa x machin e is of a different make an d supports the F-code features. Before y[...]

Transmissi on Feat ures 18 3 E Enter the SEP co de on the te n key pad an d then pr ess the { Yes } key. Y/N SID? ( I) F Do one of the following: • If you wish to set the SID c ode, press th e { Yes } key. TRANSM IT Y/START 2345S9 999P123 4I kkkkk • To sk ip SID, pres s the { No } key and g o to s tep H . G Enter the SID co de on the te n key p[...]

Sending a Fax Usi ng an External Teleph one 19 3 Sending a Fax Using an External Telephone You can send a fax m essage using the handset. (External telephone is re- quired .) A Set the docum ent, and then pi ck up th e hand set. B Dial the other party. C If you hear a voice, con tinue your conversation as you would no r- mally. If you hear a high-p[...]

Transmissi on Feat ures 20 3 Phoning and Faxing on the Same Call This feature is available whe n you connect the o ptional handset or th e externa l telephone. To Talk bef ore Sending a Fax A Pick up the handset. B Dial the other party. Note ❒ Do not press the { Start } key. C If you hear a voice, con tinue your conversation as you would no r- ma[...]

Tone Signal s 21 3 Tone Signals On this m odel the { * } key on the ten key pad i s used as the To ne key. Some organizations offe r you a spe- cial service by telephone, which you can access by transmi tting Touch tone or DTMF tones. If your phone service provid es only puls e dialing, or if you are ca lling over a digital network, the ability to [...]

Transmissi on Feat ures 22 3 Transmission Functions Closed Network (Tran smiss ion) This feature helps to stop you from accidentall y sending a fax message to a terminal that is ou tside your fax ne t- work. The ID Codes o f the communicating machines are check ed. If they are not the same , th e comm unic atio n is stopped. If you are interested i[...]

More Tran smission Fu nctions 23 3 More Tran smission Functions The fol lowing functi ons are us eful when send ing faxes. Checking if a Transmissi on was Su ccessful Unless otherwise i ndicate d, the a uto- mati c printing of thes e report s can be turne d on or off by c hanging t he bit of the us er parameters (see P.58 “User Parameter s” . ?[...]

Transmissi on Feat ures 24 3 Batch Tr ansmissio n This feature will save communic ation costs if you ofte n send more than one message to the sam e location. If various people in your office se n d messages to the Tokyo branch office, sending all these messages o n sepa- rate ca lls can be e xpensive. It is cheap- er to send th em all together on t[...]

More Tran smission Fu nctions 25 3 Dual Acces s Dual Access means that even if the machine is already carrying out a task, you may be able to ope rate the machine . For instance, if your machi ne is currently receiving a long fax message, but you want to send a mess age and go back to your desk wi thout having to wait b y the machine, yo u can plac[...]

Transmissi on Feat ures 26 3 Paral lel Mem ory Transmis sion With this feature the machine can call destinations while scanning docu- ments. Compar ed with normal Mem- ory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connect ion has been made or no t. Additionally, as scanning finishe[...]

Printed Repo rts 27 3 Printed Reports You can have repor ts printed from your m achine automati cally, or pr int them out your self. File Reserve Report (Switch 03, Bit 2) If you sw itch this r eport on, it is print- ed im mediately afte r you store a doc - ument in memory for Memo ry Transmission. It gives the fil e num- ber, the time t hat it wa [...]

Transmissi on Feat ures 28 3 Report For mats ❖ The Mode Column See the botto m of the Journal for a full listing of symbols o n the Journal. On other reports a code is g iven, informing the type of communication. These codes are expla ined below . ❖ The Res ult Column OK: Successf ul communicati on E: An e rror occurre d ❖ The Foo tnote on t [...]

29 4. Reception Features General Prin ting Mes sages that Have Been Recei ved into Memor y (Substit ute Rec eption) If the Receive File indicator is lit, a message was stored in mem ory using substitute reception. This c o uld be be- cause the m achine ra n out of paper or toner, or because the Power Save r has turned off the prin t engine. Check t[...]

Reception Fea tures 30 4 Receivi ng Message in Telephone Mode This mode is active when the Manual Receive indicato r is lit. You have to answe r the c all you rself and deci de whether it is a fax or a te lephone call. The proc edure for answering a ca ll is as follows: A Pick up the h andset of th e option- al handset or the external tele- phon e.[...]

Pri nting Opti ons 31 4 Printing Options As printing options, the Rev erse Or- der Printing, and Printing the Center Mark are avail able. Revers e Order Printing Normally, the ma chine prints the pages of received messages in the or- der th at they were rec eived uncol lat- ed. However, with Reverse Order Print- ing, the mach ine will collate the s[...]

Reception Fea tures 32 4 If Incoming Messages D o Not Fit on Paper Breaking Down Large Format Messages If the incomi ng document is longer than the pap er in your fax machine, the ma- chine w ill spli t it into m ultiple sh eets. Th e tail end of the message w ill be rep ro- duced at the head of the next page . The image s overlap each othe r by 10[...]

33 5. Copying Copying If you need to make a c opy of some- thing, and there is no copi er available, use your fax machine. Just place your origin al in the feeder, and press the { Copy } key. Note ❒ By defa ult, copi es are made at De- tail resolution. To change to Stan- dard , press th e Resolution key. A Place your original in the f eeder. TRAN[...]

Copying 34 5[...]

35 6. Facsimile User Tools Programs If you regula rly sen d to a pa rticul ar destination or set of destinations us- ing the same features, you can save a lot of rep etitive the ten key pad op er- ation by storing t he features and des- tinat ions in a Keystroke Progra m. Keystroke Program s are stored as Quick Dial Ke ys. • If you store a Keystr[...]

Facsimil e User Tools 36 6 E Pre ss the { Yes } key . QUICK 01 TO P ROGRAM NO KEY TO CLE AR F Pres s the Quic k Dial k ey whe re this pr ogram is being stored . In this example, press the Quick Dial { 01 } . The pr ocedure t hat you just stored will now begin. If you do not wish t o use the procedure now A Press t he { Stop } key immedi- ately. Lab[...]

Programs 37 6 B Pres s the p rogra mme d { Quick Di- al } key. Note ❒ The program begins at onc e. Free Polling Recep tion Program A Pres s the p rogra mme d { Quick Di- al } key. 212555 1234 SET DO C. OR D IAL NO. Note ❒ The program begins at onc e. Referenc e Picking Up Messages S tored Elsewhere (Polling Reception ) : see P.7 “Call ing to [...]

Facsimil e User Tools 38 6 User Function K eys (Function 35) There ar e two Functi on keys (F1 and F2) on the oper ation p anel. You can program each of thes e keys with a feature that you wish to use frequently. Store a U ser Func tion Code in the User Function Keys. Assig ning a User Function Key You can program each o f the User Function Keys wi[...]

User Fu nction Keys (Functi on 35) 39 6 Using a User Function Key A Pre ss the { F1 } or { F2 } key. B Use the function as normal. Reassigning a Use r Funct ion Key A Pre ss { Function } { 3 } { 5 } , and then the { Yes } key. F k F1- F2/ hi PRINT LIST h /SEA RCH i B Press the user Func tion key tha t you wish to change. F2 CHANG E? Y/ hi GROUP KEY[...]

Facsimil e User Tools 40 6 Reports You Can Print Out Yourself You can print these reports at any time by following the st eps below. Telephone Number List (Function 4 3) You can obta in a lis t of a ll the phone numbe rs st ored i n the m achine. (You can also obtain a list of stored num - bers as you e dit them. S ee Cha pter 3, ”Storing and Ed [...]

Reports You Can Pr int Out Yourself 41 6 Program List (Function 44) This list shows the con tents pro- grammed as keystr oke progr am with the Func tion 34. A Pre ss { Function } { 4 } { 4 } , and then the { Yes } key. B Pre ss the { Start } key to print out the program list.[...]

Facsimil e User Tools 42 6[...]

43 7. Key Operator Settings Using Key Operator Settings Setting the Date and Time (Function 9 1) A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { 2 } { 2 } { 2 } . Pres s { 9 } { 1 } , and then the { Yes } key . SAT */#/Y MAR 24 2001 01:35PM B Change the month using { # } or { * } ( { # } to scroll f orward, or { * } to scroll back[...]

Key Operator Set tings 44 7 D To store yo ur setting, pre ss the { Yes } key . E Pre ss the { Function } key to finish. Sele cting the Display Language (Function 93) If you would rather use another lan- guage for messages and displays, fol- low the pr ocedure bel ow. The thre e lang uages are av ailab le: English , French, and Spanish. A Pre ss { F[...]

Using Key Oper ator Settings 45 7 B Scroll throug h the list of features with V until this display is shown. Y/NEXT i FORWAR DING ON /OFF C Pre ss the { Yes } key . FORWAR DING Y/ hi ON i OFF D Change the on/of f setting by pre ssing W or V . E Pre ss the { Yes } key . F Pre ss the { Function } key to finish. Selecting the Cassette (Function 62) Be[...]

Key Operator Set tings 46 7 Switching the Power Savin g t imer On / Off (Function 62) The Power Saving timer feature must be switched on using Function 62. A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { 2 } { 2 } { 2 } . Pres s { 6 } { 2 } , and then the { Yes } key . Y/NEXT i SELECT LINE Display might differ according to your l [...]

Using Key Oper ator Settings 47 7 Programming a List of Send ers to Treat Di ffere ntly (Function 8 1) You can ent er a list of u p to 3 0 identi - fications ( OW N NAME, FAX NUM- BER and Wild Cards) for senders you wish to treat differently. For instance, for eac h identi ficati on in the li st, you have the fo llowin g opti ons. • Autho rized R[...]

Key Operator Set tings 48 7 H Select whether you set this OWN NAME/F AX NUMBER as the spe- cial te r minal for specified Memo- ry Lock using V or W . (if yes: ON, if no: OFF) SET ME M. LOCK Y/ hi i ON O FF I Pre ss the { Yes } key . SET CA SSE SLC T Y/ hi ON i OFF J Select whether you set this OWN NAME/F AX NUMBER as the spe- cial terminal for spec[...]

Using Key Oper ator Settings 49 7 C Edit the OWN NAME or FAX NUMBER and press the { Yes } key. NAME/N O. ABC Y/N XYZ CO MPANY D Eithe r: NAME/N O. Y/N STORE AS WILD CARD? Store this OWN NAME as a wild card A Press th e { Yes } key. Otherwise A Press th e { No } key. E Select whether y ou set this OWN NAME/FAX N UMBER as the special terminal for Aut[...]

Key Operator Set tings 50 7 Forwar ding Using this feature, you ca n send fax messages coming i n from certain lo- cations on to another f ax machine. The terminals that re ceive your for- warded m essages are called “for- war ding te rmin als” . If other fax machines in your organi- zation have this feature , you can use Forwarding to set up d[...]

Using Key Oper ator Settings 51 7 B Pre ss the { Yes } key . FORWAR D KPAD/ hi kkkkkk kkkkkkk kkkkkkk C Store a forwarding s tation num- ber . FORWAR D K PAD/Y/N 212555 1234 kkkkkk kkk k Note ❒ Exampl e: { 2 } { 1 } { 2 } { 5 } { 5 } { 5 } { 1 } { 2 } { 3 } { 4 } ❒ If your machine is behind a PBX, add the access c ode before the number, unless [...]

Key Operator Set tings 52 7 I Pre ss the { No } key. If you want to store another OWN NAME/FAX NUMBER A Press t he { Yes } key an d go back t o step F . To store another forwarding station A Press t he { No } key and go to step C . J Pre ss the { Function } key. Editi ng the Fo rwarding Feature A Pre ss { Function } { 6 } and e nte r th e access co[...]

Using Key Oper ator Settings 53 7 To add OWN NAMEs/FAX NUMB ERs to this number A Enter an OW N NAM E/FAX NUMBER and press the { Yes } key, and then go to step F . NAME/N O. ABC Y/N XYZ CO MPANY E Pre ss the { Yes } key to edit or de- lete the OWN NAME/FAX NUM- BER. If you edit the OWN NAME/FAX NUMBER A Edi t the OWN NA ME/FAX NUMBER. NAME/N O. Y/N [...]

Key Operator Set tings 54 7 Swit ching Loc al Print ing On / Of f You can choose whether your ma- chine pr ints copies o f messages that it forwards (by default, these messages are print ed). To cha nge th is s ettin g, adjust bit 6 of switch 11 with the User Parameters: • Bit 6 =0 : Do not pr int • Bit 6 =1 : Prin t (See P.58 “User Parameter[...]

Using Key Oper ator Settings 55 7 Selecting the Messages to be Printed from the Main Cassette You can sele ct the messages to be printed from the main cassette (see P.58 “User Parameters” ) to e nter th e foll owing s ettings. ❖ Switch 08, Bit 4 You have to s et it with “1” ❖ Switch 08, Bit 5 • 0: Print messages from the spe- cial ter[...]

Key Operator Set tings 56 7 Saving Energy with the Power Saving Timer You can set s leep tim e to l et th e ma- chine go to saving energy condition and se t the wake up time when i t re- turns to standby mode th e next morn- ing. During this Powe r Saver mod e, a fax message received is stored in the memory an d will be print ed automat- ically the[...]

Using Key Oper ator Settings 57 7 F Enter the time (9:00AM) : Pres s { 0 } { 9 } { 0 } { 0 } from the te n key pad. TIMER# 1 TUE */#/Y ON FR OM 09:0 0AM G Set AM/PM using the { * } or { # } key . TIMER# 1 TUE */#/Y ON FR OM 09:0 0AM H Pre ss the { Yes } key . TIMER# 2 TUE */#/Y OFF FR OM 12:0 0AM I Pre ss V to move the cursor under the time. TIMER#[...]

Key Operator Set tings 58 7 User P aramet ers Adjusting your machine sometimes requires that you change special settings calle d user parameters. For each user par ameter, you mus t change a bit in a switch. A switch has eight bits. Each bit has a value of 1 or 0, and eac h bit is numbered 0 to 7 from the right. ❖ Bit Values and Bit Numbers In th[...]

Using Key Oper ator Settings 59 7 - List of all relevan t user parameters Many bit set tings have no effect and are not listed. (Never change these). SW Bit & Definiti on Settings 00 5, 4 : Default resolution when you send a mes- sage RESOLU TION Bit: 5, 4 0, 0: STANDARD* 0, 1: DETAIL 1, 0: FINE 1, 1: HALFTONE 6: Default setting for tran smissi[...]

Key Operator Set tings 60 7 04 0: Printing the Confidential File Report CONFID ENTIAL F ILE REPOR T 0: Off 1: On* 7: Include the firs t half of the first page with re- ports ? INCLUS ION OF P ART OF IM AGE 0: Off 1: On* 05 0: Store incoming faxes when machine is out of suppl ies. SUBSTI TUTE REC EPTION 0: Off 1: On* 1: Allow automatic reception fro[...]

Using Key Oper ator Settings 61 7 08 3, 2: Authorized Reception (Can also use function 62) AUTHOR IZED REC EPTION Bit 3, 2 X 0: Off* 0, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are progr amme d. 1, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are not programmed. 5, 4: Cassette Select (Optional Se cond Pap[...]

Key Operator Set tings 62 7 User Parame t er Hi nts ❖ Changing your machine's d efault settings These are the settings your machine assumes imme diately after it is turned on, af ter cleari ng the m achine, or after you or the power saving rea ctivates it. Many of the user param eters d etermine your mac hine's de fault sett ings. ❖ C[...]

Using Key Oper ator Settings 63 7 Programming Personal Codes (Function 7 2) The main advantage of Personal Codes is that they all ow you to trac k machine usage. You ca n still u se Per- sonal C odes to personal ize your fax messag es, by using the Labe l Inser- tion fe ature. Each user can be given a Personal Code. Whi le programming, you can stor[...]

Key Operator Set tings 64 7 C Enter a Personal Code that you want to store in your machine for later use. PERSON AL CODE Y/N 5477 Note ❒ Exampl e: { 5 } { 4 } { 7 } { 7 } from the ten key pad. If you input the wrong c ode A Press th e { No } key and enter again. D Pres s th e { Yes } key to store the code. PERSON AL CODE Y/N PROGRA M LABEL ? To s[...]

Using Key Oper ator Settings 65 7 Editing or Erasing a Personal Code A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { 2 } { 2 } { 2 } . Pres s { 7 } { 2 } , and then the { Yes } key . SETTIN G? Y/ hi PRINT LIST h /SEA RCH i B Scroll the personal co de using V . PERSON AL CHAN GE? Y/N 5474 C Pre ss the { Yes } key . PERSON AL CODE Y[...]

Key Operator Set tings 66 7 Restr icted Access Use this feature to restrict access to the machine or monitor machine us- age by users or departments . When turned on, users must enter a p revi- ously assigned code before they can use the machine. Note ❒ When the m achine is shipp ed, this feature is tu rned off by default. Turn it on or off wi th[...]

Using Key Oper ator Settings 67 7 Programming the ID Code To st ore an ID C ode, do the foll owing. A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { 2 } { 2 } { 2 } . Pres s { 6 } { 1 } , and then the { Yes } key . Y/NEXT i SET OW N NUMBE R B Pre ss V until the following dis- play i s shown. Y/NEXT i SET PO LLING I D C Pre ss the {[...]

Key Operator Set tings 68 7 Locking I ncoming Message s (Memory Lock ) If Memor y Lock is switche d on, the mach ine w ill not print any inc oming fax messages. They will be ke pt in memory until y ou enter the Me mory Lock ID that you previously stored in the machin e. Me ssag es rec eived by Confidentia l Reception will not be print ed when you i[...]

Using Key Oper ator Settings 69 7 Editing the Memory Lock ID A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { 2 } { 2 } { 2 } . Pres s { 6 } { 1 } , and then the { Yes } key . Y/NEXT i SET OW N NUMBE R B Pre ss V until the following dis- play i s shown. Y/NEXT i SET ME MORY LO CK ID C Pre ss the { Yes } key . LOCK I D CHAN GE? Y/N [...]

Key Operator Set tings 70 7 Printing a M emory-Locked Message (Functio n 53) If t he Receive File in dicato r is bl ink- ing, a message has been stored using Memory Lock. Print it using the fol- lowing pr ocedure. Note ❒ If the Receive File indic ator is blinking, an inco ming fax message has been stored in th e memory us- ing the Memory L ock fe[...]

Using Key Oper ator Settings 71 7 Storing a co nfidential ID This can be any 4 -digit code (using digi ts 0 to 9). It mu st be used to print any confidential messages that your machine ha s received. Important ❒ If you do not store a Confi dential ID, you wi ll not be able to re ceive confidential messages. A Pre ss { Function } { 6 } and e nte r[...]

Key Operator Set tings 72 7 Confidential F ile Report This repo rt informs you when a confi- dential message has been receiv ed. You can store a separat e Confidential ID with ea ch of the Pe rsonal Code s. If the sender of the message uses Confi- dential ID Override, the s ender can specify one of these IDs. I f so, the Confidential File Report wi[...]

Using Key Oper ator Settings 73 7 Setting the Auto Ring Time (Function 6 1) In Auto mode, the m achine rings a num ber of times to give you the chance t o pick up th e handset b efore taking the call auto matically. Yo u can alter the number of rings by changing the Auto Ri ng Time. A Pre ss { Function } { 6 } and e nte r th e access cod e { 2 } { [...]

Key Operator Set tings 74 7 Adjusting the Printing Mar gins (Function 9 5) Follow these steps i f you wish to ad- just the t op and left marg ins o n pr int- ed messages. You ca n choose the site of mar gins in steps of about 0.5 mm. If the upp er and lower mar gins do not match , change the paper in the low er cassette. Note ❒ Do not change the [...]

Using Key Oper ator Settings 75 7 RDS (Remote Diagn ostic Syste m) If your m achine has a problem, a ser- vice representative can perf orm vari- ous diagnostic tasks over the telephone line from the service sta- tion to try to fin d out w hat is wrong with your machi ne. The service repre- sentative can also use RDS to change some of your machine&a[...]

Key Operator Set tings 76 7 Call ing t he Serv ice Stati on The machine has a feat ure called Ser- vice Report Transmissio n . Use this feature when your m achine is having problems. The machine will transmi t information about the condit ion of your machine to your service re pre- sentative. A techn i cian will then be able to find out what the pr[...]

77 8. Troubleshooting Help List Use th e { No/Help } key to print the Help Li st. This li st explai n s t he followin g procedur es: • Immediate Transmission • Memory Transmission • Erasing a stored message before it is sent • Storing and ed iting Quick Dial num bers • Printing a list of the Quick Dial numbers • Storing and ed iting Spe[...]

Troublesh ooting 78 8 Clearing a Copy, Fax, or Print Jam When CLE AR COPY is displaye d, follow this procedure to solve the probl em. For how to clear original jams, see the previous proc edure. Clearin g a Jam in the Op tional Second Casset te A Remove the option al second cassette and place it on a flat surface. B Remove any paper from inside the[...]

Clearin g a Copy, Fax, or Print Jam 79 8 Lower Rear Unit A Open the lower rear cover. B Pull out any jammed pa per. C Close the lower rear cover. TSTJ050N TSTJ05 0N.eps TSTJ060N TSTJ06 0N.eps TSTJ100N TSTJ10 0N.eps[...]

Troublesh ooting 80 8 Reading Repor ts You can have repor ts printed from your m achine automati cally, or pr int them out your self. Error Report ( Turned On/Off by a Service Represent ative) This r eport is printed a fter each un- successful communicatio n. The com- munication failure report is printed after a job has bee n comp leted. And at the[...]

81 9. Maintaining Your Machine Loading Paper in the Optional Second Paper Cassette A Pull out the paper cassette and place it on a flat surface. Note ❒ Remove a ny paper th at may have dropped inside the machine in the area vacated by the p aper ca ssette. B Lift up the cassette cover and remove it. C Remove any remaining paper. TSTJ15 0N.eps Tst[...]

Mai ntain ing Your Ma chine 82 9 D Prepare a stack of blank paper. For smoother operation, square the edges. E Load the pap er into the cassette. F Replace t he cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTS01 0N.eps Tstc42 0n.eps TSTC190N TSTC19 0N.eps[...]

Loading Pape r in the Optional Secon d Paper Cassett e 83 9 G Replace the cassett e. Push it in firmly u ntil it locks into place. TSTJ16 0N.eps[...]

Mai ntain ing Your Ma chine 84 9 Loading Paper in the Optional Multi- purpose Feeder A Remove any paper remaining in the feeder. B Prepare a stack of blank paper. For smoother operation, square the edges. C Lift back the document table. D Rest the paper stack in the feed er. Note ❒ You can not set paper smalle r than A5 L . ❒ Paper sma ller tha[...]

Changing t he Paper Size in the Main Cass ette 85 9 Changing the Paper Size in the Main Cass ette This exampl e explains ho w to switch to A 4 size paper. To swit ch to other pa per sizes, follow the same steps but move the end plate and side rails to the appro- priate size mark on the cass ette. Note ❒ Remove an y paper that m ay have dropped in[...]

Mai ntain ing Your Ma chine 86 9 D If the metal ba se pla te is raised, push it firmly down until it locks i nto place . E Squeeze the green end plate s lightly and remove it. F Insert the end plate into the A4 slot as shown. TSTC050N TSTC05 0N.eps TSTC25 0N.eps TSTC24 0E.eps[...]

Changing t he Paper Size in the Main Cass ette 87 9 G Remove the side rail (Squeeze in one of the plastic tabs on the underside of the cassette to loosen it). H Replace the side rail in the A4 slots. Note ❒ There are t wo sets of slots and they are marked o n the base. Make sure that the upper and lo wer tabs on the rai l both fit in the inner se[...]

Mai ntain ing Your Ma chine 88 9 K Replace t h e pl ate, orienting it so th at the A4 symbol is visible in t he win- dow at t he front of the ca ssette. L Prepare a stack of blank paper. For smoother operation, square the edges. M Load the pap er into the cassette. TSTP110N TSTP11 0N.eps TSTS01 0N.eps TSTC21 0N.eps[...]

Changing t he Paper Size in the Main Cass ette 89 9 N Replace t he cassette cover. Note ❒ The frosted side of the cover must be face up when closed. O Replace the cassett e. Push it in firmly u ntil it locks into place. Note ❒ It is a good idea at this time to check that t he side rai ls have no t dislodged whil e you were loa ding p ape r. P B[...]

Mai ntain ing Your Ma chine 90 9 Changing the Paper Size in the Optional Second Pape r Cassette This exampl e explains ho w to switch to A 4 size paper. To swit ch to other pa per sizes, follow the same steps but move the end plate and side rails to the appro- priate size mark on the cass ette. Note ❒ Remove an y paper that m ay have dropped insi[...]

Changing t he Paper Size in the Opt ional Second Paper Cass ette 91 9 D Squeeze the green end plate s lightly and remove it. E Insert the end plate into the A4 slot as shown. F Remove the side rail (Squeeze in one of the plastic tabs on the underside of the cassette to loosen it). TSTC37 0N.eps TSTC44 0N.eps TSTC34 0N.eps[...]

Mai ntain ing Your Ma chine 92 9 G Replace the side rail in the A4 slots. Note ❒ There are t wo sets of slots and they are marked o n the base. Make sure that the upper and lo wer tabs on the rai l both fit in the inner set of sl ots. H Repeat steps and F and G for the other rail. I Remove the pap er size plate located at the front of the cassett[...]

Changing t he Paper Size in the Opt ional Second Paper Cass ette 93 9 K Prepare a stack of blank paper. For smoother operation, square the edges. L Load the pap er into the cassette. M Replace t he cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTS01 0N.eps Tstc42 0n.eps TSTC190N TSTC19 0N.eps[...]

Mai ntain ing Your Ma chine 94 9 N Replace the cassett e. Push it in firmly u ntil it locks into place. Note ❒ It is a good idea at this time to check that t he side rai ls have no t dislodged whil e you were loa ding p ape r. O Before you can use it, you must change the paper size setting for this cas- sette using Function 36. See P.97 “Changi[...]

Changing the Paper Size in the Optiona l Multi-pur pose Feede r 95 9 Changing the Paper Size in the Optional Multi-purpos e Feeder A Remove any paper remaining in the feeder. B Adjust the paper gu ide to match the new paper size. C Prepare a stack of blank paper. For smoother operation, square the edges. TSTF030N TSTF03 0N.eps TSTF020N TSTF02 0N.ep[...]

Mai ntain ing Your Ma chine 96 9 D Rest the paper stack in the feed er. Note ❒ You can n ot us e paper smaller than A5 L . ❒ Paper sma ller than A5 L can only be loaded when the PC Interface Kit is insta lled. E Before you can use it, you must change the paper s ize setting for the Multi- purpose Feeder using Fu nction 36. See P. 97 “Changing[...]

Changing t he Paper Size Sett i ngs 97 9 Changing the Paper Size Settings When you change the paper siz e loa ded in the main ca ssette , optio nal second cassett e or optio nal Multi- purpose Feeder, you need to change the paper size settings. Note ❒ Only the cassettes installed appear in the di splay . ❒ If you hav e the option al PC Inter - [...]

Mai ntain ing Your Ma chine 98 9 Cleani ng the Rollers and Scanner To mainta in the machin e's conditio n, clean the rollers a nd scanner from ti me to time . A Open the operation panel. B Wipe the rollers. A Wipe the whit e roller with a damp cloth. Roll it ro und with y our fingers s o that you can wipe the whole surface. B Wipe the short fo[...]

Replaci ng the Toner Casset te and Cleaning Pad 99 9 Replacing the Toner Cassette and Clea ning Pad Note ❒ When the A dd Toner indic ator ( D ) starts to blink, the to ner cass ette is almo st empty. You can mak e 100 more copies before you have to change the to ner cassette. ❒ When th e Add Toner in dicator ( D ) remains li t, it is tim e to i[...]

Mai ntain ing Your Ma chine 100 9 B Grasp the old toner cassette as shown, and lift it out carefully. Do not incinerate waste toner. To ner dust may ignite suddenly when exposed to an open f lame. C Remove the old cle aning pad. D Install the clean ing p ad a shown i n the illustrati on. TSTT18 0N.eps TSTT12 0N.eps TSTT11 0N.eps[...]

Replaci ng the Toner Casset te and Cleaning Pad 101 9 E Prepare the new toner cassette. Importa nt ❒ Do not touch the green dru m. A Remove the new toner cassette from its bag. B Hold the casse tte horizonta lly and shake it gently from side to side a few t ime s F Hold the cassette as shown and rest it in the machin e. Make sure it fits in the s[...]

Mai ntain ing Your Ma chine 102 9 G Press d own on the c assette until it locks into pl ace. Note ❒ If you do not p ush the cassette r ight in , the fro nt cover will no t close . H Close the front c over. Note ❒ Backgro und gra y cast is sometim es evid ent on prin ted mes sages ju st after installing a new t oner cassette. Tstt17 0n.eps TSTC3[...]

Toner Cassette 103 9 Toner Cass ette • Store in a cool, dark pla ce. • Never store where it may be exposed to heat. • Keep ou t of the reach of childr en. • Do not eat tone r. • Do not lay heav y object s on ton er cassett e. • Do not i ncinerate toner or toner containers. Toner d ust may i gnite suddenly when exposed to an open flame.[...]

Mai ntain ing Your Ma chine 104 9[...]

105 10. Installation Before Ins tallation Before installing your machine, r ead the safety inst ructions at the begin - ning of th is manual. To install the ma- chine, follow t hese procedu res: A Find a su itable lo cation for the ma- chi ne. B Remove all the pieces of tape at- tached to the mach ine. C Install the toner cassett e. D Attach the ac[...]

Insta llation 106 10 Machine Environment When ch oosing a locat ion for your machine, ple ase follow t he safety in- stru ction given on t he first sect ion. Locat ion For the best possible perfo rmance, in- stall your machine in a place which satisfies the following conditions. • Not expo sed to direct sunl ight • Well ventilated (air turnover[...]

Ventil ation Grill Direction 107 10 Ventil ation Grill Direc tion You can a djust the ve ntilation gr ill direct ion so that ai r is blown dow nwards or to the r ear of the machi ne. TSTC30 0N.eps[...]

Insta llation 108 10 Installing the Optional Memory Card A Turn off the pow er switch. B Remove the cover from the front righ t of th e machine. C Hold the card in the way show n (pay attention to which side is printed) and insert it carefully into the slot. Insert the Memo ry Card firmly or the machine may not wor k properly. D Turn the pow er swi[...]

Instal ling The Optional Ha ndset 109 10 Installing The Opt ional Ha ndset A Remove the information card from the ho lder. B Attach the holder to the bracket with the two screws provided. Screw in firm ly bu t not too tightly ( e.g., u se a sm all coin ). C Replace the information card. TSTH01 0N.eps TSTH020N TSTH02 0N.eps TSTH03 0N.eps[...]

Insta llation 110 10 D Fix the bracket to the protruding plastic hook on the left of the machine at the rear. E Plug the handset jack into the “TEL1” socket at the rear of the machine. TSTH04 0N.eps Tsth05 0n.eps[...]

Connecti ng the Machine 111 10 Connecting the Machine Before u sing the mac hine, connec t the mach ine to the teleph one line pr operly. Then pl ug in the p ower cable and switch on. Make sur e the machine is prop erly connec ted to th e telephone li ne and the p ow- er outlet. Do not sw itch on until everyt hing is connec ted prop erly. Program t[...]

Insta llation 112 10 Connecti ng Up to the Tele phone Line There are simi lar sockets located at the rear o f the machine : • TEL1: For the han dset option or external telephone • LINE: T elephon e line conne ction A Insert the line cabl e into the labeled “LINE”. B Connect the other end to your telephone line. Importa nt ❒ By law in the [...]

Connectin g the Powe r and Switching On 113 10 Connecting the Power and Switching On Do not sw itch on until everyt hing is connec ted prop erly. A Insert the power cable into the socket located at the rear of the machine. B Plug in the cable to the mains . C Turn the pow er switch on. Importa nt ❒ The suppl y from the wall outl et must not fluct[...]

Insta llation 114 10[...]

115 11. Appendix Options ❖ PAPER FEED UNIT TYPE 180 (Sec- ond Cassette) A second paper feed unit can be added to the base machine. ❖ BYPASS FEEDER TYPE 180 (Mu l ti- purpose F eeder) A thi rd paper f eed unit can be add- ed to th e base machine. ❖ FAX EXPANSION CARD TYPE 20 A 2-me gabyte memory card can be added. ❖ PC INTE RFACE KIT T YPE 1[...]

Appendix 116 11 Specificat ions Base Machine ❖ Power sup ply: 115Vac, 60 Hz ❖ Power consumptio n: Energ y saver mod e: Average 2 W (no opti ons installed ) Standby mode: Average 25 W Transmission: Average 42 W Reception: Average 28 0 W Copying: Average 370 W Maximum p ower consumptio n: 500 W ❖ Proto col: G3 ❖ Memory Capacity: • 80 pages/[...]

Specifi cations 117 11 Document and Paper Specificat ions Recommended Types of Docu ment Before you sen d your document, make sure that it meets the fol lowing require- ments . Important ❒ Documen ts that do n ot meet t hese requiremen ts can cause your machine to jam or ma y cause some componen ts of the m achine to beco me damaged or dirty . ?[...]

Appendix 118 11 Document Feed er Requirements • Do not insert torn, heav ily curl ed, wav y, creased , dog-ear ed, dam p, or other - wise damaged d ocuments. Make co pies of these origin als and scan the cop ies. • Do no t insert folded, staple d, clipp ed, glue d, or ta ped doc uments, o r docu - ments with a metallic coating. Make copies of t[...]

Specifi cations 119 11 In Fax Standby mo de, letting th e heating roller c ool to room t emperature wi ll re- duce the amount of el ectricity the fax machine consumes. However , the fax ma- chine w ill not pr int inco ming messa ges right a way, it wil l store them in me mory and print them ou t after the roll er warms up. In Energy Saving Standby [...]

Appendix 120 11 Exiting En ergy Saving mode Your machine exits Energy Saving mod e when a fa x is receive d. To exit E nergy Saving mode m anually: • In Energy Saving Standby mode, press the Energy Saver key. • In Fax Standby mode, press any key. • Set a documen t. • Pick up the opt ional handset or the externa l telephone handset. Selectin[...]

Specifi cations 121 11 Storage Capaci ty Stored Numbers • 30 Quick Dial keys, each of which can hold an individual number. Any five of the Quick Dial keys can hold a group of num bers. • 50 individual numbers stored as two-digi t Speed Dial codes (see Chapter 3, “Storing and Edit ing Fax Numbers (Function 31 & 32)” in the Basic Features[...]

Appendix 122 11 Function List (11 ∼ 95) Press the { Function } key foll owed by one of the num bers below . No. Fea ture Refe rence 11 Picking a document stor ed elsewhere. P.7 “Calling to Request a Mes- sage (Polling)” 21 Erasing a messag e stored for transmission. P.9 “Erasing a Store d Message Before Sending (Funct ions 21 & 22)” 2[...]

Funct ion List (11 ∼ 95) 123 11 61 *1 Own telephone number See “3.Setup” in the Basic Fea- tures manual Memory Lock ID P.68 “Storing a Memory Lock ID” Confidential ID P.71 “Storing a confidential ID” OWN NAME (a name ID sent to other ma - chin es) See “3.Setup ” in the Basic Fea- tures manual FAX HEADER (an ID printed on messages [...]

Appendix 124 11 *1 These functions require the access code. Print ou t this table and use as a qui ck reference. 92 *1 Adjust the volume. See Chapter 4, "Adjusting the Volume and Sounds the Ma- chin e Makes (Fanct ion 92) " in the Basic Features manual 93 *1 Selecting a different language. P.44 “S electing the Display Lan- guage (Functi[...]

Erro r Code s 125 11 Error Codes Fax machines use a tel ephone line. The same ty pes of problems you experience while making phon e calls (such as noisy lines, cross talk, disconnection d uring conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit loud er), but fa[...]

Appendix 126 11 0-70 Incompatible or faulty terminal at the ot her end. 0-80 0-8 1 0-8 2 0-8 3 0-8 4 0-8 5 0-8 6 0-8 7 0-8 8 Poor line con d ition. Incompatible or faulty terminal at the ot her end. There is a probl em with your machine. 1-00 Document jam Improperly inserted d ocument 1-01 Document length exceeded the maximum limit Same as for code[...]

Erro r Code s 127 11 Note ❒ When an er ror occurs, it does no t mean that you are doing anything wr ong or that your mac hine n eeds ser vice. Only if t he pro blem per sists shou ld yo u ca ll your service rep resentative. 6-0 1 6-0 2 6-0 3 6-0 4 6-0 5 6-0 6 6-0 7 6-0 8 6-0 9 6-1 0 6-1 1 Poor line condition, a problem with the machine at the oth[...]

Appendix 128 11 Certification Label The cert ificati on is located behind the ma chine. TSTL05 0N.eps[...]

129 INDEX A Access Number , 72 Add Toner Indicator , 99 Advanced Transmission F eatures , 3 AI Redial key , 16 Appendi x , 115 Assig ning Dial Option key , 17 User Func tion Key , 38 Autho rized Rec eptio n , 55 Automatic Redi aling , 23 Auto Ring Time , 73 B Base Machine , 116 Batch Transmission , 24 Blank Sheet De tect , 22 Broadcasting , 16 C Ca[...]

130 J Journ al , 12 , 23 K Key Operator Settings , 43 L Labelin g Program , 36 Language Sele ction , 44 Location , 106 Locking Incoming Messages (Memory Lock) , 68 M Machi ne Enviro nment , 106 Maintain ing , 81 Memory Card , 10 8 Memory Lock , 68 More Tr ansmission Fun ctions , 23 Multi- purpose Fee der , 116 O on/off Switches Author ized Receptio[...]

131 S Scanning area , 117 Secon d Pap er Cas sette , 116 Selecting cassette , 45 Sendi ng at a S pecif ic Time (S end La ter) , 3 Send Later , 3 Service St ation , 76 Setting the time r , 56 special senders , 47 special terminals , 48 Specifica tions , 116 Storage Capacity , 121 Storin g a Pr ogram , 35 Summer Ti me , 43 T Telephone , 30 Telephone [...]

132 MEMO[...]

133 MEMO[...]

134 UE US A H546 MEMO[...]

[...]

FAX2050L Operating Instructions RICO H COMPANY, LT D. 15-5, Mi nami Aoyama 1- chome, Minato- ku, Tokyo 107-8 544, Japan Phone: +81-(0)3- 3479-3111 Ricoh shall not b e responsible for an y damage or expense that may result from the use of parts other than r ecom- mende d part s. For good copy quality, Ricoh rec ommends that you use genuine R icoh to[...]