Ricoh 3010 manual

Operating Instructions Printer Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine. Preparing the Machine Setting Up th e Printer Driver Other Print Operations Savi[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on w[...]

ii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might als[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i Notice ............................................... .......................................... ............................. 1 How to Read This Manual .............................................. ............[...]

iv 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties ............................................................. 53 Windows 95/98/Me - Accessing the Printer Pr operties ............. .............. ........... ...... 53 Windows 2000 - Accessing the Printer Propert ies ......................... .............. ............ 55 [...]

v 4. Saving and Printing Using the Document Server Accessing the Document Server ........................................................ .............. 121 5. The Functions and Settings of the Machine Mainframe ................................................... .......................................... .............. 123 Functions...............[...]

vi[...]

1 Notice ❖ Declaration of Conformity Product Name: Printe r /Scanner Cont roller Model Number: Printer/Scanner Unit Type 3010, Printer Unit Type 3010, Printer Enhance Option Type 3010, RPCS Printer Unit Type 3010 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-20 00 This device comp[...]

2 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine. Indicates important sa fety note[...]

3 Display Panel This section describes configuration us ing the display panel when the printer function is selected. Initial Display Important ❒ The machine switch es to offline when yo u make settings when th e machine is online. After you complete the settin g, the machine switches to online au- tomatically. ❒ If you make a setting when the m[...]

4 Note ❒ When the power is turned on, the copier display is show n. This is a factor y default. This initial setting can be changed. See “User Tools (System Set- tings)”, General Settings Guide.[...]

5 Printer Features Menu The following explains settings and mean ings of functions on Printer Feature. Printer Feature screen appears when you press the { User Tools/Counter } ke y. For details, see “Printer Features Menu”, General Settings Gui de. ❖ List / Test Print ❖ Maintenance Menu Description Multiple Lists You can print th e configur[...]

6 ❖ System Menu Description Print Error Report You can print an erro r report when a printer or memory error oc curs. Auto Continue You can select th is to enable Auto Continue. When it is On, printing continues after a sys- tem error occu rs. Memory Overflow Select this to have a mem ory overflow error report printed. Job Separation You can enab[...]

7 ❖ Host Interf ace ❖ PCL Menu This menu can be se lected only when the PCL unit is installed. Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Set- tings, has priority for determining the paper size for the bypass tray. Edge to Edge P rint Y ou can s elect whether or not to print on t[...]

8 ❖ PS Menu (optional) ❖ PDF Menu (optional) T h i s m e n u c a n b e s e l e c t e d o n l y w h e n t h e o p t i o n a l P o s t S c r i p t 3 u n i t a n d t h e optional hard disk are installed. Note ❒ Some options do not appear depending op tional units or se lected printer lan- guages. ❒ The PCL printer language is optional dependin[...]

9 Setting Paper on the Bypass Tray This section g ives instruc tions fo r setting paper on the bypass tray. For details about paper size and paper type, see “Recomme nded Paper Size and Types”, About This Machine. Paper within the following dimen sions can be set in the bypass tray: • Vertical: 90 - 297 mm (3.5 - 11.7 in.) • Horizontal: 148[...]

10 B Adjust the paper guides to the paper size. If the paper guides are not flush agains t the paper, skewing and misfeeds might occur. Before loading paper, unlock the paper guides by pushing up the paper guide release lever. To lock the paper guides, push down the paper guide release lev er. The ma- chine then selects the by pass tray automatical[...]

11 Setting the Paper Size Using the Control Panel Follow the procedure below to set th e machine using the control panel when loading standard size paper onto the bypass tray. Important ❒ The following pr ocedures are not required if you select [ Driver / Command ] from [ Bypass Tray Setting Priority ] in [ System ] of [ Printer Features ] . In t[...]

12 F Select the paper size. Press [ U Previous ] or [ T Next ] to scroll through the list. G Press [ OK ] . H Press the { User Tools/Counter } key. Reference When loading thick paper or OHP transp a rencies, select paper size and pa- per type. For details, see p.14 “Setti ng Thick Paper or OHP Transpare ncies Using the Control Panel”.[...]

13 Setting Custom Size Pape r Using the Control Panel Follow the procedure below to set th e machine using the control panel when loading custom size paper onto the bypass tray. Important ❒ The following proce dures are not required if you select [ Driver / Command ] from [ Bypass Tray Setting Priority ] in [ System ] of [ Printer Features ] ( se[...]

14 Setting Thick Paper or OHP Transparencies Using the Control Panel Follow the procedure below to set th e machine using the control panel when loading thick paper or OHP transparencies onto the bypass tray. Important ❒ The following pr ocedures are not required if you select [ Driver / Command ] from [ Bypass Tray Setting Priority ] in [ System[...]

15 1. Preparing the Machine Confirming the Connection Method This machine suppo rts netw ork and local connection. Before ins talling the printer driv er, ch eck how the machine is connected. Follow the driver installation proc edure that is appropriate to the connection method. Network Connection This machine can be used as a Win dows printing por[...]

Preparing the Machine 16 1 ❖ Windows 95/98 ❖ Windows Me ❖ Windows 2000 ❖ Windows XP ❖ Windows Server 2003 ❖ Windows NT 4.0 Reference See the explanatio n about how to instal l the printer driver for each ty pe of port. For the Sm artDeviceMonitor for C lient port, see p.2 1 “Using the Smar t- DeviceMonitor for Client Port”. For the [...]

Confirming the Connection Method 17 1 Using as a Network Printer This machine can be used as the Wind ows network pr inter, the NetWare print server, or the NetWare remote printer. Reference See the explanatio n about how to instal l the printer driver for each ty pe of network printer. For the Windows network printer, see p.31 “Using as a Window[...]

Preparing the Machine 18 1 Local Connection Local connections can be established vi a parallel, USB, and Bluetooth connec- tion. The version of Windows operating system determines the available connection methods. •W i n d o w s 9 5 : Parallel connections • Windows 98/98 SE: Parallel connections • Windows Me: USB and Parallel connections • [...]

Installing the Printer Driver 19 1 Installing the Printer Driver This section e xplains how to install the printer driver. There are two ways to in- stall the printer driver: usin g Quick Install, which insta lls the settings at once, or installing the ap propriate driver acco rding to the port you w ish to use. Quick Install Windows 95/98/Me/2000/[...]

Preparing the Machine 20 1 G Click [ Install ] . The printer driver installation starts. H Click [ Finish ] . A message about restarting the computer appears. Restart the computer to complete installation. I Click [ Exit ] in the first dialog box of the installer, and then take out the CD- ROM. Note ❒ To stop installation of th e selected softwar[...]

Installing the Printer Driver 21 1 Installing the Printer Dri v er for the Selected Port Using the SmartDeviceMonitor for Client Port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission. Log on as an Admin[...]

Preparing the Machine 22 1 Changing the Port Settings fo r SmartDeviceMoni tor for Client Follow the pro cedure below to ch ange the Sm artDeviceM onitor for Client set - tings, such as TCP/IP timeout, recovery /parallel printing, and printer groups. Windows 95/98: A Open the [ Printers ] window from the [ Start ] menu. B In the [ Printers ] window[...]

Installing the Printer Driver 23 1 Reference For details about these settings, see “Using SmartDeviceMonitor for Cli- ent”, Network Guide, or Smart D eviceMonitor for Client Help. Installing the RPCS or PC L Printer Driver (TCP/IP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer [...]

Preparing the Machine 24 1 J Click [ Port: ] , and then click [ Add ] . K Click [ SmartDeviceMonitor ] , and then click [ OK ] . L Click [ TCP/IP ] , and then click [ Search ] . A list of prin ters using TCP/IP appears. M Select the printer you want to use, and then click [ OK ] . Only printers that respond to a broadc ast from the computer appear.[...]

Installing the Printer Driver 25 1 Installing the RPCS or PCL Printer Driver (IPP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website. For detai ls, ask your sales/service representatives. ❒ To install printer driver under Wi ndo[...]

Preparing the Machine 26 1 L In the [ Printer URL ] box, enter “http://printer's ad dress/printer” as the printer's address. If the server authentication is issued, t o e na ble S SL ( a p ro to co l f or en cr yp ted communicat ion), enter “ht tps://printe r's address/printer” (Internet Explor- er 5.01, or a higher vers ion [...]

Installing the Printer Driver 27 1 Using the Standard TCP/IP Port This describes how to inst all the RPCS or PCL printe r driver using the TCP/IP port. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website. For detai ls, ask your sale[...]

Preparing the Machine 28 1 K Click [ Standard TCP/IP Port ] , and then click [ OK ] . Configure the Standard T CP/IP port se ttings, and then see Windows Help if [ Standard TCP/IP Port ] does not appear. L Click [ Next > ] in the [ Add Standard TCP/IP Printer Port Wizard ] dialog box. M Enter the printer name or IP address in the [ Printer Name [...]

Installing the Printer Driver 29 1 Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Ma n- age Printers permission. Log on as an Administrators [...]

Preparing the Machine 30 1 J Click [ Port: ] , and then click [ Add ] . K Click [ LPR Port ] , and then click [ OK ] . If [ LPR Port ] does not appear, see Windows Help and install it. L Enter the printer's IP address in the [ Name or address of server providing lpd ] box. M Enter “lp” in the [ Name of printer or print queue on that server[...]

Using as a Windows Network Printer 31 1 Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network pr inter. To use the print server, install the prin ter driver by selecting “Network printer server”, and then select the Windows 2000/XP, Windows Server 2003, or Win[...]

Preparing the Machine 32 1 Installing the PCL or RPCS Printer Driver A Quit all applications currently running. B Insert the CD-ROM into the CD- ROM drive. The installer starts. C Select an interface language, and then click [ OK ] . The default interface language is English. D Click [ RPCS Printer Driver ] or [ PCL Printer Driver ] . To install RP[...]

Using as a Windows Network Printer 33 1 P Select the [ Default Printer ] check box to configure the printer as default. Q Click [ Continue ] . The printer driver installation starts. R After the installation is completed, se lect one of the options to restart the computer either now or later, and then click [ Finish ] . Restart the computer to comp[...]

Preparing the Machine 34 1 Using as a NetWare Print Server/Remote Printer This describes about how to set up th e Windows computer us ed as the NetWare client. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website. For detai ls, ask y[...]

Using as a NetWare Print Server/Remote Printer 35 1 F Click [ Next > ] . G Select the [ Printer Name ] check box to select the printer model you want to use. The printer name can be chan ged in the [ Change settings for 'Printer Name' ] box. H Double-click the printer name to display the printer settings. The details shown in [ Comment[...]

Preparing the Machine 36 1 Form Feed Do not use NetWare to configure form feed . Form feed is cont rolled by the print- er driver on Windows. If NetWare fo rm feed is configured, the prin ter may not print properly. Follow the procedure below to disable fo rm feed accordi ng to the operating sys- tem used: • Under Windows 95/98/Me, clear the [ Fo[...]

Installing the Printer Driver Using USB 37 1 Installing the Printer Driver Using USB This section ex plains how to in stall printer drivers using USB. Before installing, check that only the op erating system is running on the comput- er and no print jo bs are in progress. The printer drivers can be installed fr om the supplied CD-ROM or downloading[...]

Preparing the Machine 38 1 G Click [ Finish ] . If the printer driver has alrea dy been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [ Printers ] window. H Install the printer driver. Click [ Search for the best driver for your device. [Recom- mended] ] , and then click [ Next &g[...]

Installing the Printer Driver Using USB 39 1 Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. ❒ Depending on which options are instal led on the machine, the PCL printer language is optional. In that case, inst alling the optional PCL unit is[...]

Preparing the Machine 40 1 H Click [ Finish ] . If the printer driver has alrea dy been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [ Printers ] window. Note ❒ The number after “USB” varies depend ing on the number of printers con- nected. Windows XP, Windows Server 2003 -[...]

Installing the Printer Driver Using USB 41 1 D Select the [ Include this location in the search ] check box under [ Search for the best driver in these location ] , and then click [ Browse ] to select the printer driver lo- cation. If the CD-R OM drive is D, the sour ce files of th e printer dr iver are stored in the following location: •R P C S [...]

Preparing the Machine 42 1 Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [ LPT1 ] when install- ing the printer driver. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- [...]

Printing with Parallel Connection 43 1 I Double-click the printer name to display the printer settings. The details shown in [ Comment: ] , [ Dr iver: ] , and [ Port: ] vary depending on the operating system, printer model, and port. J Check that [ LPT1: ] is shown in [ Port: ] . K Select the [ Default Printer ] check box to configure the printer a[...]

Preparing the Machine 44 1 Printing with Bluetooth Connection This describes how to print using Blu etooth devices. Supported Profiles Refer the following su pported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adapto r or Bluetooth-equipped compu ters can be connected at the same time using the Bluetooth interfac[...]

Printing with Bluetooth Connection 45 1 Printing with Bluetooth Connection To install the printer driver, follow the pr ocedure used to install parallel interface. Important ❒ To install the printer driver under Windows 2000/XP Professional or Win- dows Server 2003, you must have an account that has Manage Printers per- mission. Log on as an Admi[...]

Preparing the Machine 46 1 Configuring Security Mode Settings This describes how to configur e the security mode settings. A Start 3Com Bluetooth Connection Manager. B On the [ Tools ] menu, click [ Security Mode ] . The [ Security Mode ] dialog box appears. C Select the security mode in the [ Security Mode: ] list. If you click [ High ] , or [ Cus[...]

Making Option Settings for the Printer 47 1 Making Option Settings for the Printer Make option settings for the machine usin g the printer driver when bidirectional communication is disabled. Reference For details about maki ng option setting s for the printer, see p.49 “If Bidi rec- tional Communication Is Disabled”. Conditions for Bidirection[...]

Preparing the Machine 48 1 ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client incl uded on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [ Enable bidirectional support ] must be selected, and [ Enable printer pooling ] m u s t n o t b e s[...]

Making Option Settings for the Printer 49 1 If Bidirectional Communication Is Disabled Set up option settings w hen bidire ctional communications are disabled. Important ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- m i s s i o n i s r e q u i r e d t o c h a n g e the printer properties in the [ Printers ] folder. Log on [...]

Preparing the Machine 50 1 Installing Font Manager 2000 Important ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permis sion. To install a Font Manager by Auto Run, log on us ing an account that has administrator permission. A Quit all applications currently running. B[...]

Using Adobe PageMaker Version 6.0, 6.5, or 7.0 51 1 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd exte nsion in the folder “DRIV- ERSPSWIN9X_ME(Language)DISK1” on the CD-RO[...]

Preparing the Machine 52 1[...]

53 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Important ❒ Depending on which options are instal led on the machine, the PCL printer language is optional. In that case, inst alling the optional PCL unit is required to use the PCL 6/5e printer drivers. Windows 95/98/Me - Accessing the Printer Properties There are two me[...]

Setting Up the Printer Driver 54 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer prope rties dialog box from that application. The foll owing explains how to make settings for the WordPad application provided with Windows 95[...]

PCL - Accessing the Printer Properties 55 2 Windows 2000 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option configuration setting s, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users[...]

Setting Up the Printer Driver 56 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [ Printing Preferences ] dialog box from that application. The foll owing explains how to make settings for the WordPad application provided with Windo[...]

PCL - Accessing the Printer Properties 57 2 Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option configuration setting s, log on using an account that has Manage Printers permission. Members of the Administra[...]

Setting Up the Printer Driver 58 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [ Printing Preferences ] dialog box from that application. The foll owing explains how to make settings for the WordPad appli cation provided with Wind[...]

PCL - Accessing the Printer Properties 59 2 Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website. For detai ls, ask your sales[...]

Setting Up the Printer Driver 60 2 C On the [ File ] menu, click [ Document Defaults ] . The [ Default ] dialog box appears. D Make the necessary settings, and then click [ OK ] . Note ❒ S e t t i n g s y o u m a k e h e r e a r e u s e d a s t h e default settings for all applications. Reference For details, see the printer driver Help. Making P[...]

RPCS - Accessing the Printer Properties 61 2 RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dia log box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. ❖ Multi-t[...]

Setting Up the Printer Driver 62 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer prope rties dialog box from that application. The foll owing explains how to make settings for the WordPad application provided with Windows 95[...]

RPCS - Accessing the Printer Properties 63 2 Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option configuration setting s, log on using an account that has Manage P[...]

Setting Up the Printer Driver 64 2 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the prin ter default settings for each user. Settings made in the printer properties dialog box are applied to al l users. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window ap[...]

RPCS - Accessing the Printer Properties 65 2 Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option configuration setting s, log on using an account that has Manage Printers permission. Members of the Administr[...]

Setting Up the Printer Driver 66 2 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the prin ter default settings for each user. Settings made in the printer properties dialog box are applied to al l users. A On the [ Start ] menu, click [ Printers and Faxes ] . The [ Printers and Faxes ] window appears. B Clic[...]

RPCS - Accessing the Printer Properties 67 2 Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website. For detai ls, ask your sale[...]

Setting Up the Printer Driver 68 2 B Click the icon of the printer you want to use. C On the [ File ] menu, click [ Document Defaults... ] . The [ Default ] dialog box appears. D Make the necessary settings, and then click [ OK ] . Note ❒ S e t t i n g s y o u m a k e h e r e a r e u s e d a s t h e default settings for all applications. Referenc[...]

69 3. Other Print Operations Printing a PDF File Directly You can send PDF files direc tly to the machine fo r printing, without having to open a PDF application. Important ❒ This function is possible on ly when the optional PostS cript 3 unit is installed. ❒ This function is possible for genuine Adobe PDF files only. ❒ Version 1.3, 1.4, and [...]

Other Print Operations 70 3 DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly. A On the [ Start ] menu, click [ Programs ] , [ DeskTopBinder ] , and [ Extended Feat ures Wizard ] . B When [ Extended Features Wizard ] appears, select [ Start ] , and then click [ Next > ] repeatedly unt[...]

Printing a PDF File Directly 71 3 Printing PDF Password-Protected Documents Follow the procedure below to pr int password-protected PDF files. A In the Windows [ Start ] menu, click [ Programs ] , [ DeskTopBinder ] , and [ Extended Features Wizard ] . B When [ Extended Features Wizard ] appears, select [ Start ] , and then click [ Next > ] repea[...]

Other Print Operations 72 3 PDF Direct Print Properties 1. Setting name: Displays the plug-in configuration name (up to 63 single byte characters) 2. Change Icon... Changes the icon displayed on the tool bar. 3. Printer: Displays a list of RPCS drivers that sup- port PDF direct printing. 4. Duplex Prints on both sides of sheets. 5. Layout Prints mu[...]

Unauthorized Copy Control 73 3 Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Un authorized Copy Control consists of two functions: [ Data security fo r copying ] and [ Mask type: ] . Important ❒ This function is designed to discourage copying of confidential documents[...]

Other Print Operations 74 3 Using [ Data security for copying ] You can embed a pattern by setting it in the printer driver. ❖ Setting [ Data security for copying ] in the printer driver • Select the [ Data security for c opying ] checkbox. You can also enter the text in the [ Text: ] box. • You cannot select the [ Mask type: ] checkbox at th[...]

Unauthorized Copy Control 75 3 Note ❒ When printing a docu ment that is set with [ Data security for copying ] , the ma- chine does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is requir ed when copying or storing a document protected by gray overprint. ❒ Only the RPCS printer driver is supported[...]

Other Print Operations 76 3 Using [ Mask type: ] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [ Mask type: ] in the printer driver • Select a pattern from [ Mask type: ] , and then enter text in the [ Text: ] box. Note ❒ You can set only [ Text: ] , but [ Mask type: [...]

Unauthorized Copy Control 77 3 Note ❒ Only the RPCS printer driver is supported. ❒ You cannot partially embed patterns and text strings in a document. ❒ Printing at 200 dpi is not possible. ❒ To make the embedded pattern clear, set the character size at least 50 pt (pref- erably 70 to 80 pt) and character an gle to between 3 0 and 40 degree[...]

Other Print Operations 78 3 Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using t he printer driv er: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers. If you selec[...]

Using the Print Job Function 79 3 ❖ List Per User ID If you select [ List Per User ID ] from [ Initial Print Job List ] , the following screen ap- pears: 1. [ Clear ] Deselects a selection. 2. User ID Displays user IDs who sent files to the machine. 3. [ U Prev. ] / [ T Next. ] If the list of files does not fit on the screen, scroll down to view [...]

Other Print Operations 80 3 Selecting the Initial Print Job List Follow the procedure below to set the init ial Print Jobs screen, and to display it. Selecting the Initial Print Job List A Press the { User Tools/Counter } key. B Press [ Printer Features ] . The Printer Features menu appears. C On the [ System ] tab, press [ Initial Print Jo b List [...]

Printing from the Print Job Screen 81 3 Printing from the Print Job Screen This section gives instruction about Sample P ri n t , L oc k e d P r i nt , H o l d P r i n t , an d Stored Print. Sample Print Use this function to p rint only the first set of a multiple-set print job. After you have checked the result, remaining sets ca n be printed or c[...]

Other Print Operations 82 3 Printing a Sample Print File The following procedure describes how to print a Sample P rint file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Sample Print file with the PostScript 3 printe r driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM. Important ❒ Depend[...]

Printing from the Print Job Screen 83 3 F Select the file you want to print, and press [ Print ] . To select all print jobs, press [ Select All Jo bs ] . To clear a selection, pres s the highlighted print job again. To clear all selec- tions, press [ Clear All ] . To view details about a selected print file, press [ Details ] . G Enter the new numb[...]

Other Print Operations 84 3 Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it agai n until the settings are suitable. A Press the { Printer } key to display the Printer screen. B Press [ Print Jobs ] . A list of the print files stored in the machine appears. C[...]

Printing from the Print Job Screen 85 3 Locked Print Use this function to maintain privacy when printing confidential do cuments on the machine over a shared ne twork. Usually, it is possib le to pri nt data using the display panel once it is stored in this ma chine. When using Locked Print, it is not possible to print unless a password is entered [...]

Other Print Operations 86 3 Printing a Locked Print File The following procedure describes how to print a Locked Print file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Locked Print file with the PostScript 3 printe r driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM. Important ❒ Dependi[...]

Printing from the Print Job Screen 87 3 F Select the file you want to print, and then press [ Print ] . The password screen appears. To select all print jobs, press [ Select All Jo bs ] . To clear a selection, pres s the highlighted print job again. To clear all selec- tions, press [ Clear All ] . To view details about a selected print file, press [...]

Other Print Operations 88 3 Deleting Locked Print Files A Press the { Printer } key to display the Printer screen. B Press [ Print Jobs ] . C Press [ Locked Print Job List ] . A list of Locked Print files stored appears. Depending on the security settings, ce rtain print jobs may not be displayed. D Select the file you want to delete, and then pres[...]

Printing from the Print Job Screen 89 3 Hold Print Use this funct ion to tempor arily hold a file in the machine , and print it from th e computer or the machin e's control panel later. Important ❒ A Hold Print f ile cannot be stor ed if: • the total number of Sam ple Print, Locked Print, Hold Print, and Stored Print files in the ma chine [...]

Other Print Operations 90 3 Printing a Hold Print File The following procedure describe s how to print a Hold Print file with the RPCS and the PCL 6/5e printer driver. Fo r information about ho w to print a Hold Print file with the PostScript 3 printe r driver, see Postscript 3 Supplement i n- cluded as a PDF file in the supplied CD-ROM. Important [...]

Printing from the Print Job Screen 91 3 G Select the file you want to print, and press [ Print ] . The confirmation screen appears. To select all print jobs, press [ Select All Jo bs ] . To clear a selection, pres s the highlighted print job again. To clear all selec- tions, press [ Clear All ] . To view details about a selected print file, press [[...]

Other Print Operations 92 3 Stored Print As print files are not deleted after printi ng is completed, sending the same print file every time is not necessary, effective when printing same files repeatedly. Important ❒ A Stored Print file cannot be stored if: • the total number of Sam ple Print, Locked Print, Hold Print, and Stored Print files i[...]

Printing from the Print Job Screen 93 3 Printing a Stored Print File The following procedure de scribes how to print a Stored Print fil e with the RPCS and the PCL 6/5e printer driver. For information about how to print a Stored Print file with the PostScript 3 printe r driver, see Postscript 3 Supplement i n- cluded as a PDF file on the supplied C[...]

Other Print Operations 94 3 G Select the file you want to print, and press [ Print ] . To select all print jobs, press [ Select All Jo bs ] . To clear a selection, pres s the highlighted print job again. To clear all selec- tions, press [ Clear All ] . To view details about a selected print file, press [ Details ] . The confirmation screen appears.[...]

Printing from the Print Job Screen 95 3 Deleting Stored Print Files A Press the { Printer } key to display the Printer screen. B Press [ Print Jobs ] . A list of prin t files stored in the machin e appears. C Press [ Stored Print Job List ] . A list of Stored Print files stored in the machine a ppears. Depending on the security settings, ce rtain p[...]

Other Print Operations 96 3 Printing from the List Per User ID Screen This describes how to print the file s saved in the machine from the User ID screen. Printing the Selected Print Job A Press the { Printer } key. The Printer screen appears. B On the Printer screen, press [ Print Jobs ] . A list of user IDs whos e files ar e stored in the machine[...]

Printing from the List Per User ID Screen 97 3 F Press [ Print ] . The confirmation screen appears. G Press [ Yes ] . The selected files are printed. Press [ No ] to cancel printing. Note ❒ The confirmation scr een displays the total number of f iles of the selected user ID to be printed. Printing All Print Jobs A Press the { Printer } key. The P[...]

Other Print Operations 98 3 E Select the desired print job type, and then press [ OK ] . The confirmation screen appears. The confirmation scr een does not appear if the selected ID ha s only one type of print jobs. F Press [ Yes ] . The selected files are printed. Note ❒ After printing is completed, Sample Print, Locked Print, and Hold Print fil[...]

Form Feed 99 3 Form Feed This section give s in structions for operating the ma chine when there is no tray for the selected paper size or type, or when paper l oaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •S t a p l e • Duplex Print to a tray that does not suppo rt duplex printi[...]

Other Print Operations 100 3 Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. A Press the { Printer } key. The Printer screen appears. B Press [ Job Reset ] . Delete the stored print jobs, and then cancel form feed. C Press [ Reset Curr ent Job ] to cancel the current print job[...]

Canceling a Print Job 101 3 Canceling a Print Job This section gives instructio n to stop printing fro m the computer or the display panel. Canceling a Print Job Using the Control Panel A Press the { Printer } key. The Printer screen appears. B Press [ Job Reset ] . C Press [ Reset Current Job ] or [ Reset All Jobs ] . • [ Reset Current Job ] : c[...]

Other Print Operations 102 3 Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if tr ansferring print jobs is n ot completed. A Double-click the printer icon on the Windows task tray. A window appears, show ing all print jo bs currently queued for printing. Check the current status of the job you want to[...]

Checking the Error Log 103 3 Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error lo g on the control panel. Important ❒ The most recent 30 errors are stor ed in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.[...]

Other Print Operations 104 3 D Select the print file you want to check, and then press [ Detai ls ] . A detailed error log appears. Press [ U Previous ] or [ T Next ] to scroll the error files. Note ❒ Press [ Exit ] af ter checking the log. ❒ Press [ Back to List ] to return to the error log list. ❒ To print files that appear in the error log[...]

Spool Printing 105 3 Spool Printing Spool Printing allows print jobs transferred from a compu ter to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ This function is available only on mach i n e s th a t h a ve t he o p ti o n al h ar d di s k inst[...]

Other Print Operations 106 3 User Defined Pages Using this function, you can specify th e page numbers for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ Depending on which options are instal led on the machine, the PCL printer language is optional. In that case, inst alling the optional PCL uni[...]

Printing with the Finisher 107 3 Printing with the Finisher You can collate, staple in printed paper by inst alling the optional finisher. Make sure you read the following preca utions when using the optional finisher. Important ❒ Make option settings for the machine using the printer dr iver when bidirec- tional communicati on is disabled. ❒ B[...]

Other Print Operations 108 3 Staple With the optional Finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depe nding on paper size, type, quantity and feed orientation. The foll owing table shows staple positions: Note ❒ Stapling might not be in the specified pos[...]

Printing with the Finisher 109 3 Stapling Precautions Important ❒ Stapling can be done only with the option al finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of page s exceeds maximum for stapling. • If a paper size that cannot be stapled is sele cted. • If a paper type that cannot b[...]

Other Print Operations 110 3 Collate When printing multiple do cuments such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printe r memory or hard disk drive. The fol- lowings are the three types of Colla te: Important ❒ I f t h e o p t [...]

Printing with the Finisher 111 3 Rotating collate Every other print set is rotated by 90 degrees. Important ❒ The Rotating C ollate functi on requires two paper trays cont aining same size paper but in differ ent orientations. ❒ If the output tray has shift function, Sh ift Collate will be a pplied even if Ro- tating Collate is selected. ❖ Wh[...]

Other Print Operations 112 3 Covers Using this function, you can insert cove rs and back sheets fed from a different tray to that of the main paper, an d print on them. Important ❒ To use this function, Collate must be set. Rotating Col late cannot be set. ❒ The cover sheets should be the same size and orientation as the body of the paper. ❖ [...]

Covers 113 3 •B l a n k • When printing one side • When printing bot h sides ❖ Front and Back cover Prints the first and last page of the do cument as the cover and back cover pages. •P r i n t i n g o n o n e s i d e Prints on one side of the cover sheets only, even when duplex printing is selected. • Back cover page face inside AEV018[...]

Other Print Operations 114 3 •P r i n t i n g o n b o t h s i d e s Prints on both sides of the cover sheet s when duplex printing is selected. • Front cover printed on both sides, back cover page face inside, and the number of pages is even • Front cover printed on both sides, back cover page face inside, and the number of pages is odd • F[...]

Covers 115 3 •B l a n k • When printing one side • When printing bot h sides Note ❒ If [ Auto Tra y Select ] is set as the paper feed tray for the body paper, the paper w i l l b e d e l i v e r e d f r o m a t r a y c o n t a i n i n g p a p e r i n t h e K orientation. There- fore, if the cove r paper i s set to the L orientation, the ori[...]

Other Print Operations 116 3 Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapte r slip sheets before specifie d pages, and select whether or not to print on the slip sheet s. No slip sheets The specified page is always printed on the same side as the first page. Note ❒ This functi[...]

Chaptering 117 3 Inserting chapter slip sheets Insert chapter slip sheets before the specified pa ge. •P r i n t Prints on the chap ter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. •B l a n k Note ❒ Up to 20 pages can be specified as th e front pages of chapters using the printer driver. ❒ T h[...]

Other Print Operations 118 3 Slip Sheet ❖ Inserting a slip sheet between each page •P r i n t •B l a n k ❖ Inserting a slip sheet be tween OHP transparencies •P r i n t •B l a n k AEV019S AEU023S AEV020S AEU024S[...]

Slip Sheet 119 3 Note ❒ Collate cannot be set wh en using slip sheets. ❒ When the duplex printing or cover prin ting is set, you cannot insert slip sheets. ❒ The slip she et should be th e same si ze a nd orientation as the main paper. ❒ If [ Auto Tray Select ] has been set as the paper feed tray for the body paper, the paper will be delive[...]

Other Print Operations 120 3[...]

121 4. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk. You can also edit and print documents as you want. Important ❒ Applications with their own drivers, su ch as PageM aker, do not support this function. Note ❒ When you use the Docu[...]

Saving and Printing Using the Document Server 122 4[...]

123 5. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Sup plement, and UNIX Supplement cover all mod- els, and therefore contain all the functi ons and settings . This chapter describes the functions and setting items used fo r configuring the model you are using. Reference For details about functions and setting it[...]

The Functions and Settings of the Machine 124 5 List of the Setting Items Web Image Monitor The following table s show Web Image Monitor items t hat can be viewed or mod- ified depending on the select ed mode on the Web browser. Select one of the following mode s to log on Web Image Monitor: • User mode: log on as a user • Administrator mode: l[...]

List of the Setting Items 125 5 •F a x H i s t o r y •D o c u m e n t S e r v e r ❖ Address Book ❖ Inquiry ❖ Configuration • Device Settings Menu User mode Administrator mode Transmission Read Read Reception Read Read LAN-Fax Read Read User mode Administrator mode Read Read Menu User mode Administrator mode Address Book None Read/Modify[...]

The Functions and Settings of the Machine 126 5 •P r i n t e r •F a x •I n t e r f a c e • Network •S e c u r i t y User mode Administrator mode Read Read/Modify Menu User mode Administrator mode General None Read/Modify Administrator Tools None Read/Modify E-mail Settings None Read/Modify IP-Fax Settings None Read/Modify Gateway Settings[...]

List of the Setting Items 127 5 •R C G a t e •W e b p a g e •R O M U p d a t e Note ❒ Some items are not displayed depe nding on the security settings. ❒ Some items do not appear on the menu, or do not function when no optional hard disk installed. ❒ Some items are not displayed on the menu depending o n which print er lan- guage/option[...]

The Functions and Settings of the Machine 128 5 UNIX The following UNIX commands can be used with the machine: Reference For details, see UNIX Supplemen t. Device Option Value Function S ummary binding longedge, shortedge, left, top, right Specifies the binding direction for duplex printing. copies Number of copies (1 - 999) Specifies the number of[...]

List of the Setting Items 129 5 Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer driver s, different items may be displayed. *1 Items that are displayed might vary depending on which options are installed. Settings Selectable Items Collate: Off, On [...]

The Functions and Settings of the Machine 130 5[...]

131 6. Appendix Specifications This section contains the machine's elec trical and hardware specificati ons, in- cluding information about its options. Component Specifications Resolution 600 × 600 dpi 300 × 300 dpi 200 × 200 dpi Printing speed Type 1: • 25 ppm Type 2: • 30 ppm (A4 K , 8 1 / 2 × 11 K plain paper) Note ❒ Printing spee[...]

Appendix 132 6 *1 The hard disk is optional depending on a type. *2 Depending on which type of options instal led in the machine, the PCL printer lan- guage is optional. Note ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported. ❒ When using the USB Interface (Standard) with Windows Me, install USB Printing Suppor[...]

Specifications 133 6 Options Important ❒ Only one optional interface board can be i nstalled in the machine at a time. Therefore, the IEEE 802.11b interface un it, the IEEE 1284 interface board, and Bluetooth interface unit cannot be installed concurrently. IEEE 1284 Interface Board Type A ❖ Transmission spec.: IEEE 1284 ❖ Required cable: Sta[...]

Appendix 134 6 Bluetooth Interface Unit Type 3245 ❖ Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) ❖ Frequency Range: 2.45 GHz ISM band ❖ Data Transmission Speed: 723 kbps Note ❒ The transmission speed is adjusted according to factors such as the dis- tance and[...]

135 INDEX B Bluetooth Interface Unit Type 3245 , 134 Bypass tray , 9 Custom size paper using the control panel , 13 setting the paper size using the control panel , 11 C Canceling a job Windows , 101 Chaptering , 116 Collate , 110 Control panel hold print , 89 locked print , 85 printer features , 5 sample print , 81 stored print , 92 Covers , 112 C[...]

136 EN USA D313-6503 R Resolution , 131 Rotating collate , 111 S Sample print deleting , 84 printing , 82 Shift collate , 111 Slip Sheet , 118 Specifications , 13 1 Spool printing , 105 Staple , 108 Stored print deleting , 95 printing , 93 T Thick Paper printing, bypass tray , 14 U Unauthorized copy control , 73 data security for copying , 74 mask [...]

Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Microsoft Corporati on in the United States and/or other countries. Adobe ® , PostScript ® , Acrobat ® , PageMaker ® and Adobe Type Manager are registered trademarks of Adobe Systems Incorporated. PCL ® is a registered trademark of Hewlett-Packard Comp any. App[...]

Operating Instructions Printer Reference EN USA D313-6503[...]