OKI Okifax 5680 manual

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ii Cont ents Notes and Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 General .............. .............. ............... ................ ............... .... 2 Installation hints............ ................. .............. .[...]

iii Dial Directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Programming One-Touch Keys ................... ................. .... 29 Chain Dialing ............... ........... ......... ........... ............ ........ ......... 3[...]

iv Customizing Features & Operations . . . . . . . . . . . . . . . . . . 53 Viewing Your Current Settings ................ ................. ....... 53 User Function Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 User Function Settings List ........ ............................ .......... 53 Broadcast Mode .... ..........[...]

v POP Server Address / Name ........................ ................. .... 81 DNS Server’s IP Address .. ................. .............. ................ 81 POP Server User Name .............. ................. .............. ....... 81 POP Server Password ........... ................. .............. ............. 81 Network Settings List . . .[...]

vi Reception Troubleshooting ......... ............................ .......... 98 Authentication - Unable To Send Global E-mails ............ 99 Symptom .. ......... ........... ......... ........... ......... ........... ......... ........... 99 Cause .. ........... ........... ......... ........... ......... ........... ......... ........... ....[...]

1 Not es and Disclaimer Note: A note appears in this ma nual like this. A note pr o vides additional informatio n to supplement the main t ext whic h may help you to use and und erstand th e pr od uct. CA UTION: A caution appears in this manual lik e this. A caution pro- vides additional information wh ich, if ignored, may result in equipment malfu[...]

2 OKIF AX is a re gistered trademark/marque déposée/marca registrada of Oki Electric Industry Compan y , Ltd. Safety Y our fa x machine ha s been carefull y designed to gi ve yo u years of safe, reliable pe rformance. As with all electric al equipment, howe ver , there are a fe w basic precautions you should tak e to av oid hurting yourself or da[...]

3 • Do not connect your fax machine to a power source that is used by other equ ipment produci ng electrical noise (i.e., air conditioners, etc.). • Leave electronic a djustments to authorized se rvice personnel. • The LINE port connects your fax machine to a stan dard telephone li ne. T o av oid damage to your te lephone system or to the fax[...]

4 T oner Car tridge & Image Drum Handling • Leave unused tone r cartridges and image drum u nits in their packages until needed. When re placing a toner cartridge or image unit, reu se the packagin g to dispose of the old toner cartridge or image drum unit. • Do not expose the toner cartridges and image drum units to light for more t han fi[...]

5 Introduction Fea tu r e s Y our fax machine i ncludes all the fol lowing features: • 40 One-T ouch keys f or automati c, single-key dialing of pre- programmed tel ephone numbers. • 150 Auto Dial numbers for au tomatic dialing of additional pre-programmed teleph one numbers. • Group programm ing (20 groups) t hat enables transmission of a do[...]

6 Safety Instructions This machine has been carefully designed to provide years of safe, reliable performance. As with al l electrical equipment, ho wev er, there are a fe w basic pre cautions th at should be tak en to av oid personal injury o r damaging the ma chine: • Read this guide carefully and save it for future reference. • Read and foll[...]

7 Product Options Memory Expansion Installing additional memory al lows the fax machine to store more pages of i nformation in memory . If you are constantly seeing a MEMOR Y OVERFLOW message on your fax machine, you should consider p urchasing additio nal memory . An optional 2.0/ 4.0/8.0 Mb yte memory expansi on board is a v ailable. See “P art[...]

8 The follo wing are not pict ured b ut also included: • User ’ s Guide • W arranty , Regulatory , and Safety Information Note: If any items ar e missing, contact your dealer immediatel y . K eep your packing materials and carton in case you e ver need to ship or transport the unit. Refer to “Shipping the F ax Machine” on page 73 for mor [...]

9 14. AC Power Socket : Connect the power c able supplied with your fax machine into this socket. 15. Cable Run : When installin g the optional e xternal handset, feed the telephone line thro ugh this line run to TEL terminals. 16. TEL T erminals : T ermin als for conn ecting an external handset, e xternal telephone, or a nswering machine to the fa[...]

10 Control Panel & Indicators 1. LCD Panel : Refer to this liquid cry stal display (LCD) pane l for instruction s and informa tion while ope rating or programming y our fax machine. 2. Numeric Keypad : When dialing, these twelve keys work like the keypad on a telephone. Y ou will also u se the keypad to enter numbers, letters, and other charact[...]

11 place, pressing this key opens the telephon e line for manual dialing (not av ailable in some cou ntries). Y ou will hear th e dialing tone thro ugh the speaker of your fax machine. 8. Auto Rec Key : This key sets the answer ing mode (auto receiving, manual receiving, memory receive, TEL/F AX automatic switch ing, T AD interf ace and forwarding)[...]

12 17. Sta r t K e y : Pressing the Star t ke y initiates the operation indicated o n the display o r conf irms informatio n you ha ve entered into the display . While the fax machine is in po wer sav e mode, press the Start key to exit po wer save mode. Note : The fax machine also exits power save mode if a document is placed on the do cument feed[...]

13 Y ou can also use the Location IDs (names) associated with One-T ouch ke ys to search for these locations b y name using the Search ke y . There are 40 One-T ouch K eys av ailable for programming. T o access One- T ouch ke ys 21-40, grasp the One-T ouch keypad latch and swing the main One-T ouch panel up and out of the way . When you are fini sh[...]

14 7. Counter Display Ke y : Y our fax machine keeps track of the number of pages it has printed and scan ned. Using this key checks the print counters of your fax machine and resets the drum counter of your fax machine after replacing t he image drum unit. 8. Location Prog Key : This key programs One-T o uch keys, Auto Dial num bers and groups int[...]

15 Installation Getting Started T o install your ne w fax machine, follo w the instructions for the steps from Unpacking ( belo w) to “Fax Machine Identif ication” on page 25. Y ou must complete these steps for your fax machine to operate prop erly . If you hav e purchased an option p ackage for your fa x machine, refer to the documentati on yo[...]

16 Setting Up Installing Document Stacker 1. Slip the document stacker inden ts over the tabs on the rear of the unit. Y ou will fe el them loc k into plac e. Installing T oner Car tridge 1. Lift the document tabl e into an upright positi on. 2. Press in the cover release butto ns on the sides of the copy stacker until you he ar a click. Lift the c[...]

17 3. Lift the image drum unit out, keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum. 4. Carefully remove the prot ectiv e sheet from the i mage drum unit. 5. Place the image drum unit back int o your fax machine. T o ensure that the image drum is positioned correctly , press down firmly on both of the [...]

18 carefully peel t he white plastic tape from the bottom o f the toner ca rtridge. WARNINGs Be careful when handling the to ner cart ridge. Do not le t toner spill onto your clothin g or ot her porous materials. If you experience any problems with toner, refer to the safety instructions at the beginning of thi s User’s Guide. 8. W ith the ridged[...]

19 Connecting T elephone Line 1. Insert one en d of the teleph on e cable int o the LINE terminal at the back of the machine . 2. Insert the other end of th e telephone cable into your wall telephone so cket. Note: An external tel ephone or op tional external handset can be connected to the fax mac hine. See t he instructions below . Installing Ext[...]

20 5. Insert the other end of th e telephone cable into the TEL sockets on the back of the fax machine. Connecting Exte rnal T elep hone or Answering Machine 1. Insert one end of the teleph one cable into the TEL terminals on the back of the machine. 2. Insert the other end o f the tele phone cable into the socket in your external device. Note 1:T [...]

21 4. Tu rn the power swit ch on (the I should be pressed down). Y our fax machine will take a few moments to warm up. 5. The time and current answering mode will appear on the display . Y our fax machine is now in standby mode, rea dy to send or receive faxes. Pa p e r Paper T ypes The manufacturer of this fax machine recommends the fol low- ing g[...]

22 2. Adjust the paper gu ides to the widt h of your paper . 3. If necessary , lift and adjust the vertical paper guide for the length of your paper . 4. If you are usin g legal size pape r , pull out the extension at the back of the paper cassette. 5. Remove the paper from its wrap per (up to 250 sheets). Not e the “Print sid e” notice printe [...]

23 Note: Be sur e the paper is under the tabs at the le ft and right edges of the cassette . Do no t f ill past the P aper Full marker . If necessary , readjust the guides for a snug (but not tight) f it. 7. Return the tray to the slot. Push it forward until it locks. Setting T ime & Dat e Follo w these instructions to set the time and date on [...]

24 answer the telephone and someon e tries to send you a fax mes- sage, your machine will not accept i t. Note: Some older types of fax machines do not send CNG tones and the line may be silent when yo u answer a call in TEL answering mode . If you answer a call using a t elephone connec ted to the same telephone line , b ut not connected dir ectly[...]

25 Chang ing Answering Mode Follo w these instructions to chan ge the answering mode on your fax machine. 1. Press the Auto Rec key . Y our fax machine displays your current an swering mode. 2. Press the Auto Rec key again. Y our fax machine switc hes to the nex t answering mo de. 3. Continue pressing the Auto Rec key until the d esired answering a[...]

26 2. Press the 9/User Prog. One-T ouch key . The display show s 1:FUNC.PROGRAMMING . 3. On the numeric ke ypad, press 4 . The display shows 4:SYSTEM DA T A PRG . 4. Press the YES key . The display shows NO=<TSI/CSI>, ID=<SENDER ID> . 5. After the display clea rs, enter the full te lephone number of your fax m achine usin g the numer ic[...]

27 Setting F orwarding Number When the answering mode of yo ur fax machine is set to Fax Forw arding [FWD], it will recei ve f ax messages into memory and then auto matically re send the faxes to the number which you enter here . 1. Press the Select Func tion key . 2. Press the 9/User Prog. One-T ouch key . The display shows 1:FUNC.PROGRAMMING . 3.[...]

28 6. T o accept the language change, press the YES key . 7. Press the Select Function key to finish. Connecting to a P BX A PBX (Pri vat e Branch Exchange) is a pri v ate telephone system used to route internal calls. If yo u ha ve to dial a prefix (access) number to get an outside line, th en your line is connected to a PBX. If you are connecting[...]

29 Dial Directories One- T ouch Keys Programming One- T ouch K eys Y our fax machine has 40 One-T ouch keys for rapid dialing. Y ou can store up to two f ax numbers with 40 digits on each One- T ouch ke y , a main number and an alternate number . The alternate number is used if the main numb er is b usy or does not answer . Y ou can also enter a 15[...]

30 4. Press the Start key . 5. Enter the Location ID. This is a descriptive ti tle up to 15 characters long. Refer to the instructio ns below . 6. Press the Start key . The display sh ows NO=<OR LOCA TION> . 7. If an alternate fax number i s required, refer to the instructions foll owing St ep 3. If no alternate number is required, continue w[...]

31 13. Lift off the plastic co ver abo ve the One-T ouch label. Using a pencil, write in the name for your newly-programmed One- T ouch ke y . Replace the co ver . Note: If you want to delete any pr ogramming for a One-T ouch ke y , follow Steps 1 - 2. At Step 3 pr ess the Space ke y until the number is deleted, then continue with Step s 8 - 10. Ch[...]

32 6. Press the Start key . 7. Enter the Location ID. This is a descriptive ti tle up to 15 characters long. Refer to the instructio ns below . 8. Press the Start key . The mach ine displays G3 CO MMUN. SPEED.[33.6K ] YES (<-) NO (->) . 9. Select with the NO key and then press th e YES key . 10. G3 ECHO PROTECT ION [ON] YES (<-) NO (->)[...]

33 1. Press the Select Func tion key , then press the 8/Location Prog. One-T ouch key . The display shows LOCA TION PROGRAMMING . 2. On the numeric ke ypad, press the # key . The display shows GROUP SETTING . 3. Using the numeric keypad, ente r the group number (01 - 2 0) you want to progr am. 4. The display sho ws the number of your current g roup[...]

34 Basic Operation Preparing Documents – T ry to use good qu ality documents for your transmis sions. Documents that are typed or created in felt -tip black ink on white (or light) paper work best. – Do not send document s which are not rectangular . – Ne ver use documents that have wet or stick y surfaces, wrinkles, staples or paper clips. H[...]

35 1. Adjust the do cument guides to the width of the paper you are using. 2. Neatly stack yo ur documents, and t hen insert them face down into the document feed er . If necessary , readjust the document guides fo r a snug fit. 3. Y our fax mach ine will grip the document s, and pull the bottom page into the machine. 4. If necessary , use the T ra[...]

36 3. If necessary , press the Start key to begin the transmission. Search Ke y Dialing If unsure which One-T ouch key or Auto Dial number contains the location you wa nt to communicate with, use the Search key to look th rough an al phabetic al list of all of the Location IDs programmed into your fax machine. 1. When selecting loca tions, press th[...]

37 Stopping T ransmissions T o stop a transmission while it is in progress, follo w the instructions b elow . 1. Press the Stop key twice. The display will sh ow STOPPED . 2. If documents are stuc k part way throug h the document feeder , you may see the fo llowing message on the display RELOAD DOCUMENT . Press the STOP key aga in and your fax mach[...]

38 of any messages can only be done after entering a four-digit password. Refer to “Confidential Faxes” o n page 45 in Advanced Op eration s for the proced ures on how to create a mailbox and password . No Pa per Reception • When your fax machine has run out of paper , a MSG . IN MEMORY , REPLACE P APER message appears on th e display . Y our[...]

39 3. Press the YES key to erase the message fro m the memory of your fax m achine. Rejecting Unsolicit ed Fa x Messages The closed netw ork option allows you to limit the loca tions with which your fax machine can communicate. Using this function, you can set your fax machine to refuse to recei ve an y faxes from locations whose telephone numb ers[...]

40 ha ve to resend . Refer to “Reports” on page 60 for more information. Making Copies Y our fax ma chine can also be used t o make copies. Y ou can mak e up to 99 copies at one time. Y our fax ma chine automatically makes all copies in FINE mode. STD, EX.FINE and PHO TO mode can be selected ma nually b y pressing the YES key . 1. Load your doc[...]

41 4. Adjust the paper guides on the manual paper feeder . 5. Insert a sheet o f paper face up, ad justing the guid es again to ensure the paper is stra ight. 6. Press the COPY key . Note: It is r ecommended to make single copies only when using the manual pa per feed slot. This w ill pr event any possi ble paper feed jams fr om occurring. Using V [...]

42 your fax mac hine automatically sends a call bac k messag e to the r emote site giving a t elephone number wher e you can be r eached. A call back messa ge is only sent if you have pr ogrammed a call bac k number into your fax machine . Refer to “Setting F ax Mac hine Identif ication” on page 25. Answering V oice Request 1. Lift the handse t[...]

43 numbers from the numeric keypad. Refer to the instructions below . 4. When finished selecting locati ons, press Start . The display shows: 5. If satisfied with the en tries submitted, press Star t to begin transmission o r to load the documents. If you wish to CHECK what entries have bee n submitted, press t he NO key to access an Entry Report o[...]

44 Y ou can send a delayed fa x either from the document feeder or from memory . Refer to the table be low to decide which method you want to use. Sending Delayed F axes 1. Load your documents. 2. Press the Select Function key . 3. Press the 1/Delayed TX One-T ouch key . The displa y shows DELA YED TX and today’ s date. 4. If transmission is to o[...]

45 2. Press the YES key . The display shows the Locati on ID or telephone numb er of the first delayed transmission currently loaded in your fax machine . 3. Press the YES key to cancel the d elayed transmission th at is displayed. If more than on e delayed transmission has been programmed into your fax machine, press the NO key u ntil the location[...]

46 7. Press the St ar t key and your fax machine wi ll begin sending the fax . Receiving Confidential F axes Before you can recei ve conf idential fax es, you have to create a confidential or personal mailb ox on your fax machin e that is password protected (see below). Y ou then hav e to tell the person sending the confidential fax your mailbox nu[...]

47 Changing Password or Closing Mailbo x If you want to chan ge the password of an exist ing mailbox, or if you want to clo se an existing mailbox, follow the i nstructions below . 1. Press the Select Function key . 2. Press the 9/User Prog. One-T ouch key . The display shows 1:FUNC. PROGRAMMING . 3. Using the nu meric keypad, press 5 . The display[...]

48 6. Using the nu meric keypad, enter the 4-di git password for th e mailbox you want to print fro m. 7. Press the YES key . The message begins printing. Note: If you want to clear th e mailbox without waiting for printing, pr ess the Sto p ke y at this point. The display cha ng es to CANCEL? Pr ess the YES k e y to clear the mailbox. Relay Broadc[...]

49 7. Press the YES key and the display changes to SELE CT LOCA TION . 8. Select the location of the re lay key station as follows: 9. Press the Start key . Y our fax machine will begin sendi ng the fax. P olling (Sending Documents Request ed by Another F ax) When you normally send faxes, you load your document into your fax machine , select a loca[...]

50 Y our document is then sc anned into the memory of you r fax machine an d the messag e BULLETIN MSG . IN MEM appears on the dis play . Note: If you get the message ILLEGAL OPERA TION appearing on the displ ay , then the pe rsonal mailbox you have selected is alr eady in use as a conf idential mailbox. Please select an other per sonal mailbox to [...]

51 If you want t o clear the mai lbox with out printi ng, pr ess the Sto p ke y . The display chan ges to CANCEL? . Pr ess the YES ke y to clear the mailbox. Po lling Reception (Dialing Another Fax Machine to Request Documents) When carrying out polling recepti on, the fax ma chine you are polling should be able to carry out standard polling transm[...]

52 • Load another document and prepare it for t ransmission. • Continue to load document s as long as there is memory available o n your fax ma chine. When the first tra nsmission is complete, the next fax is au tomatically sent . • Make copies. W hile Receiving Faxes While your f ax machine is rece iv ing a fax, you can: • Load another doc[...]

53 Customizing F eatures & Operations Many features and functions of your fax machine have settings, which can be changed to cust omi ze the operations of your fax machine. Because each country has dif ferent regulations, you may not be able to access all of the settings listed belo w . If you hav e trouble changing a setting, contact your deal[...]

54 • When Part. is selected, the common heade r of the first page is added in original size. • When Whole i s selected, the first page is added at a reduced size. 05: SENDER ID : This function c ontrols th e printing of the Sender ID of your fax machine on the faxes you send. When turned on, yo ur Sender ID, date and tim e will be printed o n e[...]

55 12: DISTINCTIVE RING : Distincti ve ringing is a service of fered by some te lephone services that allo w you to have dif ferent numbers on one line, each wi th its o wn distinctiv e ring. In this way , when you get an incoming ca ll, you can identify what number is being called by the ring pattern. Y our local telephone service can provide you [...]

56 ther e will be no change in fax transmission time because ECM will not be used. 20: REMOTE DIAGNOSIS : The remote diagnostic s feature allo ws a service person to remotely dial and service your fax machine. A va ilable settings are On and Of f. 22: NO TONER MEM RX : W i th this f unction tur ned on, you r fax machine will automatically r eceiv e[...]

57 26: RESTRICT ACCESS : Select whether or n ot you wan t restricted access. T u rning on this function renders your restricted ID registra tion activ e. A vailable settings are On and Off. 27: WIDTH REDUCTION : T urning this function on enables yo u to print recei ved data at a slightly reduce d width. 28: TONER SA VE : This function allo ws you t[...]

58 6. Press the YES key . The displ ay changes to SETU P F AX RING , CALL F AX NUMBER NOW . 7. Using a separate teleph one line, immediately dial the number assigned to the fax machin e (you must do this within 90 second s). When your fax machine begins to ri ng, the display changes to AUTO DETECTING , RING P A TTERN . 8. Y our fax machine then aut[...]

59 dialing (the tone duration varies in differen t countries). A vail- able settings are 75 ms, 85 ms, and 100 ms. PBX LINE : T urn this function on if your fax mach ine is con- nected to a PBX. Once this func tion has been turned on and th e dial prefix function has b een programmed, your fax machine will recognize the dial pref ix number you use [...]

60 Repor ts Understanding Repor ts Y our fax mach ine provid es a v ariety of useful reports, wh ich help you understand the curren t settings, programming, and operations of yo ur fax machine . Refer to the reports listing below to determine which reports you may wa nt to print, then refe r to “Printing Reports” on page 63 for instructions on [...]

61 Active Memory Files Report The acti ve memory f iles report provides a list of all messages stored in your fax machine’s me mory , either do cuments w aiting for transmission or do cuments th at ha ve been recei ved and not yet printed. Information prov id ed on this report includes: RECEPTION : Prints out memory reception informa tion. ENTRIE[...]

62 Protocol Dump In the e vent of an obstruction to transmission, use the follo wing report to analyze the cause of the obstructio n. Send this report to the dealer or service center i f so requested. Other Repor ts Message Confirmation Report This report provides information ab out your last sing le-location fax transmission or polling transm issi[...]

63 – The Location ID of the One T o uch ke ys and Auto Dial codes you have selected. – T elephone numbers you ha ve manually entered usi ng the numeric keypad. T o access this report, generat e a Broadcast. See “Perform a Broadcast Op eration” on page 42 for details. Po wer Outage Repor t If the electrical po wer to your fax machine has bee[...]

64 Codes Used In Repor ts Result Codes The follo wing codes indicate the results of communications. Communicat ion Codes The following codes indic ate the communication mode used for a communication. Code Description BUSY The other machine’s line was busy or there was no answer . CANCL A message was erased afte r being held in memo ry for 10 days[...]

65 Problem Solving Clearing Document Jams When a document jam occurs, your fax machine beeps and an error message appears in the display . If the jamme d document looks like it is positioned straight in your feeder , press the Sto p ke y to try to fee d the document th e rest of the w ay through t he feeder . If this fails, follow the instructions [...]

66 Clearing Print er P aper Jams If your fax machine displays PA P E R J A M or NO P APER when the paper cassette still contains paper , there may b e one or more sheets of paper jammed in the machin e. Clearing pape r jams is as follo ws: Note: If you are e xperien cing many paper jams , it may be due to the type of paper you ar e u sing. F or bes[...]

67 by the ends. Nev er touch the su rface of the green drum inside the im age dr um unit. 4. Lift the image drum unit out an d set it aside. Keep it out of direct sunlight an d DO NOT touch the green surface o f the drum. 5. Carefully pull out any paper you see jammed inside the machine. 6. Pull out the paper casset te. If any of the paper in the p[...]

68 8. Slide the paper cassette all t he way back into your fax machine. 9. Place the image drum unit back int o your fax machine. T o ensure that the image drum is positioned correctly , press down firmly on both of the locations on the i mage drum marked “PUSH”. 10. Close the copy stacker and push down on it until you hear a click. Be sure bot[...]

69 Replacing T oner Cartridge The number of pages you can print with one toner cartr idge v aries depending on the type of documents you usu ally receiv e or copy . The first toner ca rtridge in stalled in a ne w image drum unit will ha ve a decreased yie ld because the image drum unit itself has to be filled. Refer to “P art Nu mbers” on page [...]

70 image drum un it. Dispose of it in the plastic ba g you received with your new toner car tridge. 4. Remove the new t oner cartridge from its packa ge and gently shake it from side to side to distribute the toner . Then carefully peel t he white plastic tape from the bottom o f the toner ca rtridge. CA UTION: Be careful not to insert the toner ca[...]

71 7. Using the cleaning wipe p rovid ed in the package with your new toner cartridge , gently wi pe back and forth across the full length of the LED array . 8. Close the copy stacker and push down until you hear the copy stacker click into place. Be sure that the c over latches on both sides. 9. Close the do cument table. CA UTION: Please ab ide b[...]

72 1. Lift the document table in to an upright position. 2. Push in the cover rel ease buttons on th e side of the co py stacker until you hear a clic k. Lift the copy stacker . 3. Remove the old imag e drum unit (with its toner cartridge), wrap it in the packagi ng materials from your new image drum unit and d ispose of it followi ng local regulat[...]

73 5. Install a new toner cartri dge. Follow S teps 4 to 9 in “Replacing T oner Cartridge” on page 69. 6. W ith the copy stacker and document table closed, wait unti l the time and answerin g mode appear on the displa y . Then press the Select Funct ion key . 7. Press the 7/Counter Display On e-T ouch key . The display shows DRUM COUNT . 8. Pre[...]

74 2. Place the image drum u nit with toner cartridge still attached into a black plastic bag and kee p it away from di rect sunlight. 3. Re-package the fax machine a nd the image drum unit separately into p ackaging ma terial and a shipping carton. Problem Checklist Y our fax machine i s a comple x ma chine with many features and functions, which [...]

75 machine may be using the wrong dialing method (pulse or tone) for your area. If you hear changing tones instead of dialing pulses and you know that your area uses pulse diali ng, refer to the MF(T ONE)/ DP(PULSE) dial parameter setting in Programming. If your fax machine is connected to a PBX, make sure you have instituted the correct programmin[...]

76 o Y ou sent a fax but it was received completely blank . Make sure that you have correctly loaded your docu- ment face down. o The image received on you r fax machine was very poor . Contact the person se nding you the fax and ask them to change their T ransmit Resolution and T ype of Original settings. Ask the person to make a copy of the docum[...]

77 o Y our fax machine disconnected befo re you could answer a voice request . Y ou must answer a voice request while the warbling tone is being emitted. When you hear the warbling tone, press the Hook/V . Request Key after picking up your handset. o Someone tried to send you a confiden tial fax but nothing happened . Y ou must set up a mailbox bef[...]

78 I-Fax I-Fax, despite its compli cated nature , is an easy-to-use feature. The T .37 protocol al lows yo ur fax machin e to send and re cei ve email ov er your LAN connectio n, without ev er n eeding to be hooked up to your computer . Note, if your email server uses authentication, see important informati on “Authentication - Unable T o Send Gl[...]

79 W hat Y our I-F ax Machine Can Do I-Fax is a fea ture with many ca pabilities. This unit can: • send and receive faxes via a Publ ic Switched T elephone Network (PSTN) • send and receive faxes via the Internet (over a LAN) • print via a Local Area Network (LA N) (W indows only) • act as an email sc anner (see “Backup/Archi ve (Email Sc[...]

80 Inter net Fax Protocols Int ernet F ax T ransmission General Informati on T o send an Internet Fax message, you need a mail server from which to send email. Please consult your network administrator abou t the settings listed below , which are required in order to make a conne ction to the mail serv er . • SMTP Server Address / Name • DNS Se[...]

81 The machine is ready to re ceive Inte rnet Fax messages when these settings have been configure d. T o receive a fax message, the machine will access the server automatically at regular intervals according to th e POP Interval T ime setting. If there is mail, the machine will print it out automati cally . This machine only rec eives TIFF files a[...]

82 Header The header includes all rout ing information for the path your Internet F ax follo wed from the time it w as sent to the time it w as recei ved. The header is automatically gene rated as part of the Internet Faxi ng process. Email The email includes the T o, From, and Date in formation. It ma y include RE: (Subje ct) and body te xt (email[...]

83 Status of Server Internet F axing is conducted o ver the Internet via network servers. If the servers are down, running slowly , or experiencing other problems, Internet F axing will be adversel y af fected. Backup/Archive (Email Scanning) Y ou can use yo ur fax machine t o create digital versi ons of documents you only have in hardcopy form. 1.[...]

84 3. Using the nu meric keypad, press 5 . The display will show 5:CONFIGURA TION . 4. Press . The report will print. I-F ax N IC Options The follo wing lists the a v ailabl e options for setting up and adjusting the Network Interf ace Card (NIC) functions. T o access: 1. Press Select Function to enter the men u. 2. Press 9/USER PROG to enter the p[...]

85 I-F ax N IC Settings The I-Fax NIC settings can be accesse d using the follo w ing: 1. Press Select Function to enter the men u. 2. Press 9/USER PROG to enter the programming me nu and then press keyp ad 8 for I-F AX NIC OPTIONS . 3. Press to enter I-FAX NIC SETTINGS . Explanations of each func tion follo w this list. • T ext Pr int •H e a d[...]

86 Header Print • Settings: TYPE 1, TYPE 2, or O FF • Default: TYPE 1 • OFF: Do not prin t header • TYPE1: Print SUBJECT/FROM/T O • TYPE2: Print all header information This setting is only valid when the TEXT Print setting is ON. Coding Mode • Settings: MH, MR, MMR • Default: MH This is the cod ing mode for TIFF fi le images sent by I[...]

87 • Default: ON Adds the sender ID to th e main body of images scanned by Internet Fa x. This setting w ill always ap ply when using Internet Fax, regard- less of the setting for 4 :SYSTEM DA T A PRG . When using Internet Fa x as an email sc anner , turn this setting OFF to pre- vent the sender ID data from appearing in scanned images. Send File[...]

88 Daily Daily sets the machine to check the mail server once a day . Thus, it is re quired that the t ime of day is set for th is option. – When the DAIL Y setting is selected, the ti me of day when the mailbox is polled requires setting . There are four dif ferent time settings available. – If the POP INTERV AL TIME is n ot registered, then t[...]

89 • When 0.0.0.0 is set as the IP ad dress, the DHCP fu nction automatically sta rts. If a DHCP server is fo und, an IP address is obtained from t he DHCP server . • From then on, an IP address is obtained from the DHCP server each time the power is turned OFF and ON; therefore, it is not necessary to chan ge the IP address. When an IP address[...]

90 1. Press the Number keys to inse rt either text or numbers. Press them repeatedly to enter the character desired. 2. T o jump to the next field, use the or key . 3. Press the Start key to enter your settings. Restrictions • If DNS has not been set, enter the IP ad dress of the serv er . The address must include the “. ” (period) divide rs [...]

91 5. Press the Start key to enter your settings. Restrictions • Up to 16 characters may be entered. • POP USER ID and POP P ASSWORD settings in the fax machine must match the POP3 us er name alre ady enter ed in the server . • Y ou may use Latin letters, numbers and symbols. • T o enter symbols, use either one-touch ke ys or key “0” of[...]

92 resetting the Network Card to factory settings, all curren t set- tings are lost. 1. Press Select Function to enter the menu. 2. Press 9/USER PROG to enter the programming me nu and then press keyp ad 8 for I-F AX NIC OPTIONS . 3. Press to enter I-FAX NIC OPTIONS . 4. Press until I-F AX NIC INITIALI ZE appears. 5. Press twice to reset the n etwo[...]

93 3. If the display do es not read EMAIL , press . Then press to begin entering the e mail address. Use the 1/CAPS key to tu rn on/off caps. 4. When finished, press the Start key to enter your se ttings. 5. Select either TIFF or PDF for t he default send fo rmat for the email address ente red by pressing o r . 6. Select if you woul d like the Se n[...]

94 I-F ax User Int e raction Sending Email Sending emails can be accomplished in the follo wing ways: 1. Manually entering an email wit h the Email key . 2. Using a pre programmed One-T ouch key . 3. Using the Group Emai l setting. 4. Using the Broa dcast feature. Email Using Email Key A document can be sent to an email address by manually entering[...]

95 Email Using O T Key A document can be sent to an ema il address (or se veral email addresses) by pressing pre- programmed one-touch ke ys, but cannot be sent to reci pients with telephone numbers registered on One-T o uch ke ys. 1. Place a document in the machine. 2. Press the One-T ouch key at which the recipient’ s email address is assi gned[...]

96 Receiving Email This fax machine automatically conn ects to the serv er to recei ve mail according to the setting “P OP Interv al” on page 87. If there is mail on the serv er, rec eption will start automatic ally . If there is more than one mail message, it will receiv e all the messages and print the m out autom atically . If automati c rec[...]

97 I-F ax T roubleshooting If a communication error occurs, check the servi ce code sho wn on the Acti vity Report. SMTP Communication The service code for a SMTP comm unication is pref ixed with the letter E. POP3 Communication The service code for a POP commu nication is pre fix ed with the letter F . Note: For service codes F00 1 and F002, the n[...]

98 T ransmission T roubleshooting T ransmission fails; a co mmunication error occurs. • Are the IP ADDRESS, SubNet Mask and Default Gateway settings c orrect? • Has the SMTP server be en configured correctly? • If using DNS, is th e DNS server address correct ? • Check to make sure that the server is not down. • If DNS is ON, some serv er[...]

99 A communication error occurs duri ng rece ption and a report is printed o ut. • The received file is not of a format supp orted by this machine. Data is sent from an e mail client on a PC to t he Fax machine, bu t the reception ha s failed. • Is the TIFF format used supp orted by this Internet Fax ? • If only a text has b een sent, it will[...]

100 exempt one IP address from requ irin g authenticatio n. It can be found by do ing a search of M icrosoft's Knowle dge Base at http://www .microsoft.com. Specifications Category Specifications T ype/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX, LAN, T .37 T ransmission Speed Up to 33,600 BPS Automatic fall back Co[...]

101 Note: Horizontal r esolution of 300 dpi is used if the r emote fax machin e also uses 300 dpi. Also, 300 dp i is used if EX.FINE is selecte d for copying. Par t N u m b e r s Consumables Options Fo r the latest product and t echnical support inf o rmation, visit the Oki Data website: http://www .okidata.com Operating conditions Relativ e hum id[...]

102 W arranty , Regulatory , and Safety Information Limite d W arranty: U.S. & Canada Oki Data Americas, Inc. (Oki Data) warrants this OKIF AX to be free from defect in material and workmanship and will remedy any su ch defect according to the terms of this Limited W arranty . This Limited W arranty extends to the original purchaser only and do[...]

103 D AMA GES OR LOSS ARISING FR OM THE USE OF THIS PR ODUCT . Some states do not allow the e xclusion or limitation of incidental or consequential damages, so the above e xclusion may not apply to you. Additional information on obtain ing service under this Limited W arranty is av ailable by contacting the OKIF AX dealer from whom the product was [...]

104 T elephone Support 1-800-654-3282 (1-800-OKI-D A T A) T oll Free in the U. S. and Canada Automat ed Att endant For quick answers to commonly-as ke d questions, the Automated Attendant is a vailable 24 ho urs a day , 7 days a week. The system can provide immediat e assistance wi th: • ·Basic operating procedures • ·Sales and service referr[...]

105 CAS# 1333-86-4 OSHA TW A 3.5 mg/m3 ACGIH TL V 3.5 mg/m3 Polypr opylene (less than 3% by weight) CAS# 9003-07-0 OSHA TW A 15 mg/m3 for to tal dust ACGIH TL V 10 mg/m3 for total dust Amorphous Fumed Silica (less than 1% by weight) CAS# 67762- 90-7 OSHA PEL 15.0 mg /m3 for total dust A CGIH TL V 10.0 mg/m3 for total dust Note: This pr oduct is not[...]

106 Reactivity Data Stability: Stable Conditions to A void: Not a vailable Po ly m e r i z a ti o n : W ill not occur Hazardous Decomposition Products: T hermal decomposition may result in release of oxides of carbon and nitrogen. Incompatibility: A voi d exposure to strong oxidizers T o xicolog ical Properties Routes of Entry: Inhalation, In gesti[...]

107 2. Clean up sp ill with a wet (col d water) cloth. Lar ge Spills 1. Remove sources of igniti on. 2. Keep unnecessary an d unprotected perso nnel away from area. 3. W ear protective gear: respi rator , rubber gloves, goggles. 4. V acuum the spill, the n wipe up remainder with a wet (cold water) cloth. 5. Place waste material in a cl osed contain[...]

108 Safety Information Installation Hints • ·Install your m achine in a dust-free location away from direct sunlight. • ·Do not plug your machine into a power source shared by equipment which pro duces electrical noise (i.e., air cond i- tioners, etc.). • ·Leave electronic adjustments to authorized service person- nel. • ·The LINE termi[...]

109 T oner Cartridge & Image Drum Handling • ·Leave unused toner cartridges and image drum units in their packages until needed. When replacing a ton er cartridge or image unit, re-use the packagin g to dispose of the old toner cartridge or image drum unit. Be sure to dispose of it in an en viro nmentally sound manner . • ·Do not expose t[...]

110 F ederal Communica tions Commission (FCC)Administrative Council for T erminal Attach- ment (ACT A) Requirements for End Users This de vice has been approved for a re gistration number by the Administrativ e Council for T erminal Attachment (A CT A), under Part 68 and A CT A rules and regula tions for direct connectio n to the telephone lines. I[...]

111 If the trouble is causing harm to the telephone netwo rk, the tele- phone company may request that yo u remove th e equipment from the network unti l the problem is resolved . 8. This equipment contains no user serviceabl e parts. Please contact Oki Data for service. 9. This equipment cannot be used o n public coin se rvice provided by the tele[...]

112 • Reorient or relocate the receiving antenna. • Increase the separation betw een the equipment and the recei ver . • Plug th e unit into an outlet on a circuit different from that to which the recei ver is connected. • Consult the dealer or an experi enced radio television techni- cian for help. A properly shielded interface cable must [...]

113 internal metallic w ater pipe system, if present, are connected together . This precaution may be particularly imp ortant in rural areas. • Users should not attempt to make such connections them- selves, b ut should contact the appropriate electric inspection authority , or electri cian, as appropriate. "The Ringer Eq uiv alence Number i[...]

114 Oki Data Americas, Inc. 2000 Bishops Gate Blvd. Mt. Laurel, NJ 08054-4620 T el: (856 ) 235-2600 F AX: (856) 222-53 20 http://www .okidata.com my .okidata.com Oki Data Americas, Inc. 2735 Matheson Blvd. East, Unit 1 Mississauga, Ontario, Canada L4W 4M8 T el: (800 ) 654-3282 F AX: (905) 238- 4427 Oki Data de Me xico, S.A. de C.V ., Mariano Escobe[...]

Index A Answering Mode Changing .............................................................25 Setting .................................................................23 Auto Dial Numbers ................................................... 31 B Broadcast ..................................................................42 C Canceling Messages Sto[...]

Receiving ............................................................96 Sending ...............................................................94 F Fax Machine Identification Call Back Number ..............................................25 Sender ID ............................................................25 Setting ...........................[...]

Options ......................................................................7 P Paper Loading Paper .....................................................21 Types ...................................................................21 Part Numbers Consumables .......................................................101 Options ........................[...]

Connecting Ext. Telephone or Ans. Machine ..... 20 Connecting Power ...............................................20 Connecting Telephon e Line ................................19 Installing Document Stacker ............................... 16 Installing External Handset .................................19 Installing Toner Cartridge ................[...]