Muratec F-320 manual

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A good user manual

The rules should oblige the seller to give the purchaser an operating instrucion of Muratec F-320, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

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What should a perfect user manual contain?

First and foremost, an user manual of Muratec F-320 should contain:
- informations concerning technical data of Muratec F-320
- name of the manufacturer and a year of construction of the Muratec F-320 item
- rules of operation, control and maintenance of the Muratec F-320 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Muratec F-320 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Muratec F-320, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Muratec service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Muratec F-320.

Why one should read the manuals?

It is mostly in the manuals where we will find the details concerning construction and possibility of the Muratec F-320 item, and its use of respective accessory, as well as information concerning all the functions and facilities.

After a successful purchase of an item one should find a moment and get to know with every part of an instruction. Currently the manuals are carefully prearranged and translated, so they could be fully understood by its users. The manuals will serve as an informational aid.

Table of contents for the manual

  • Page 1

    F-320 Operating Instructions Plain-paper Digital F ax[...]

  • Page 2

    W elcome … Thank you! Thanks for selecting a Muratec fax machine for your business . Before you begin , please note that before your fax can be used and before you can turn on power to the unit for the first time, there are important precautions to take. Please see page 1.5 for more information.[...]

  • Page 3

    Trademarks Muratec , the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc . QuardAccess is registered trademark of Muratec America, Inc. E NERGY S TAR is a registered mark of the United States Environmental Protection Agency . Copyright Copyright © 2002 by Muratec America, Inc , All rights rese[...]

  • Page 4

    Where to set up your fax machine F ollow these guidelines when setting up your fax machine: Away from direct sunlight T o avoid overheating , set up your fax machine awa y from direct sunlight or a heater . Level, and vibration-free T o avoid damage to the machine or injuries , set the fax machine up in a level, vibration-free location. Avoid extre[...]

  • Page 5

    P ower requirements Plug in the power cord Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock. Do not share an extension cord connector with other plugs It can cause electrical shock. Do not share a[...]

  • Page 6

    Do not put furniture or equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock. Avoid temperature fluctuations Sudden changes in temperature can cause damag- ing condensation to form[...]

  • Page 7

    This page intentionall y blank.[...]

  • Page 8

    These instructions are divided into the following sections . • “Getting started” (page 1.1) describes how to set up your machine , operating tips and some important settings that you should perform before you use your machine . • “Basic operations” (page 2.1) describes the basic operations of the transmission, reception and copying. •[...]

  • Page 9

    Getting started P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1 P arts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1 Control P anel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3 [...]

  • Page 10

    Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14 Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14 Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15 Special features . . . . . . . . . . . [...]

  • Page 11

    Getting started T his c hapter describes how to set up your mac hine , operating tips and some important settings before you use your mac hine P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 P arts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 12

    1.1 Getting started P ackaging contents Included in your machine’ s packaging: 1. Main unit with 500-sheet paper cassette installed (paper not included) 2. Drum cartridge 7. AC power cord 3. Toner cartridge* 8. Operating instructions and Quick reference 4. Document tray 9. Soft Key labels 5. Extension paper tray 10. One-touch labels 6. T elephone[...]

  • Page 13

    1.2 Getting started 9 AC power switch — Turns your fax machine on and off . 10 AC power jack — Where you plug in the AC power cord. 11 Bypass tray — Open the bypass tray to use the paper that is not set in the paper cassette. It can hold up to 50 sheets of paper . F or details about paper capacity of the bypass tray , see “Specifications, ?[...]

  • Page 14

    1.3 Getting started 1 Soft Keys — Soft Keys are shortcut keys . If the light above any one of these keys glows, that means the setting programmed into that key is active. Y ou can assign some functions into these eight keys as you want. (See page 3.15 for details.) The following functions are assigned at the factory: Soft Key 1: COMM . CANCEL / C[...]

  • Page 15

    1.4 Getting started 7 MENU — Any function can be started by first pressing this key and then enter- ing the function number . 8 TEL INDEX — Press to display one-touc h and speed-dial entries sorted alphanumerically , as in a telephone directory . (See page 3.7.) 9 ENTER — This key confirms user settings, begins operations , and moves through [...]

  • Page 16

    1.5 Getting started Pick an installation spot Where should you install your fax machine? The location should be: • Clean — Dust build-up can damage your fax. (However , do not use a cover!) • In the open — Allow at least 12 inches of clearance around your mac hine . Be sure that you never cover the machine. Its vents must be able to “brea[...]

  • Page 17

    1.6 Getting started 3 Unpack a new toner cartridge from its carton. Then, holding the toner car- tridge with both hands, slowly shake it to distribute the toner evenly inside the cartridge. Note: Do not touch the roller of the toner cartridge. 4 Gently install the toner cartridge in the printer , making sure the toner car- tridge’s two pins fit i[...]

  • Page 18

    Plug in and power up 1 Plug one end of the telephone line cord into the LINE jack on the machine’ s rear side and the other end into a standard telephone wall jack. 2 Plug the non-pronged end of the AC power cord into the AC power cord jack on the right rear side of the machine and the pronged end into a 120 V electrical outlet (preferably on a s[...]

  • Page 19

    Loading paper in paper cassette Before you load paper , note the following: • After you load paper in fax’s cassette , you must “tell” your machine what size paper you loaded: letter -, legal- or half letter -sized. Y ou can do this by the “Setting of the paper size” operation. (See page 1.9.) Note: If you will be using letter -sized pa[...]

  • Page 20

    1.9 Getting started Setting of the P aper Size Default setting: Ltr (Letter -sized paper) When you change the size of paper in the paper cassette, you must also change the paper size setting, as shown below . 1 Press MENU ,2 ,1 ,0 ,1 , ENTER . The LCD shows: 2 Press or until the recording paper size for the first cassette you want appears. 3 Press [...]

  • Page 21

    1.10 Getting started Symbol and terms In this manual, the following symbols and terms are used, make sure you know what they mean. CA UTION This symbol indicates how to avoid personal injury . Important: This instruction describes conditions or incorrect operations that could cause damage to your machine. Note: A note describes helpful hints, restr[...]

  • Page 22

    1.11 Getting started Searching the functions using the cursor key Even if you don’t remember the exact commands needed for an operation, you can search for and enter almost all of your unit’ s functions using the MENU key , Cursor key and the ENTER key . Note: Y ou can also search for any function with the function table (see pages 1.13 – 1.1[...]

  • Page 23

    1.12 Getting started Entering characters Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. T o enter letters or other characters, use the following guidelines: Using numeric keypad to enter characters Y ou can enter 40 letters, digits or symbols (and space) using the numeric keypad as shown in the cha[...]

  • Page 24

    1.13 Getting started Function table Note: Y our machine can print a function list. It lists the functions available on your fax mac hine and the keystrokes needed to comple te them. T o print a function list, press MENU ,5 ,1 ,0 ,1 . Level one function Level two function Level three function Summary of setting Default setting P age 1. Autodial Entr[...]

  • Page 25

    Level one function Level two function Level three function Summary of setting Default setting P age 2. User Settings 2.F ax Settings 01.Scan P arameters Y ou can set the following settings for send fax message. • Primary document mode Normal • Primary contrast mode Normal 4.1 02.Print P arameters Y ou can set the following settings for receive [...]

  • Page 26

    1.15 Getting started *4: This option appears only if the optional printer controller has been installed. F or details see the operating instructions in cluded with the printer controller kit. *5: This option appears only if the optional Internet fax kit has been installed. F or details see the operating instructions incl uded with the Internet fax [...]

  • Page 27

    1.16 Getting started *2: This option appears only if the optional RS-232C interface has been installed. *3: This option appears only if the optional NIC (network interface card) has been installed. *4: This option appears only if the optional printer controller has been installed. F or details see the operating instructions in cluded with the print[...]

  • Page 28

    1.17 Getting started Level one function Level two function Level three function Summary of setting Default setting P age 9. User Install Set-up the following settings: • Language on the LCD and Lists English • Current Day and Time — • Automatically Daylight saving time Off • F ax reception mode F ax Ready 1.18–1.20 • Phone dialing typ[...]

  • Page 29

    1.18 Getting started EasyStart software is already installed on your Muratec fax machine . It guides you through the process of entering the following settings. These settings you make here can alwa ys be c hanged later . • Language on the LCD and Lists • Current Day and Time • Automatically Daylight saving time • F ax reception mode • Ph[...]

  • Page 30

    1.19 Getting started 5 Use the numeric keypad to enter the correct date and time , using a MMDDYY format for the date and 24-hour format for the time . F or instance, to set 2:30 PM on January 27, 2002, press 0 1 2 7 0 2 1 4 3 0, which results in: Note: Y our fax machine automatically inserts the spaces and date-slash. All you have to do is enter t[...]

  • Page 31

    1.20 Getting started 23 Press ENTER . The LCD will show: If you do not want to enter TTI 3, press ENTER and skip to step 26. 24 Use the numeric keypad to enter characters for TTI 3. 25 Press ENTER to save the setting and continue . 26 The LCD now asks you to set the usual TTI which will appear usually at the top of faxes you send. 27 Press or until[...]

  • Page 32

    1.21 Getting started This page intentionall y blank.[...]

  • Page 33

    Basic Operations T his c hapter describes the basic operation of the transmission, reception and copying Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 34

    2.1 Basic operation Guidelines Before you begin the fax sending, please read the following guidelines. Acceptable document sizes Y ou can set up to 80 sheets of letter -sized document in the ADF at one time. However , it’ s possible to fax a piece of paper as small as a notepad sheet or one up to three feet long. The acceptable document size are:[...]

  • Page 35

    2.2 Basic operation T o change the document mode, press DOCUMENT MODE . The LCD will show: Press or until the mode you want appears . It will toggle Normal, Fine, S-Fine and Gray . Note: Y ou can also toggle them by pressing DOCUMENT MODE repeatedly . Reviewing contrast Setting the contrast allows you to compensate for any excessive lightness or da[...]

  • Page 36

    2.3 Basic operation Quick memory transmission Using Quick Memory transmission can save you time over standard memory trans- missions. F or a normal memory transmission , your fax: (1) scans your entire document into memory , (2) dials the other fax machine, then (3) transmits the document. But with Quick Memory transmission , your machine doesn’t[...]

  • Page 37

    2.4 Basic operation Sending a fax 1 Insert the document face up, top edge first . Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be fax- ing. Y our fax machine’s ADF (Automatic Document F eeder) will hold up to 80 pages with letter -sized paper . When a document is in the feeder , the[...]

  • Page 38

    2.5 Basic operation Sending a fax using MONITOR / CALL key or a handset Y ou also can fax a document using either the monitor speaker or the optional handset to dial the call. 1 Insert the document to the ADF . If necessary , adjust document mode and con- trast . 2 Obtain a dial tone, either by : • Pressing MONITOR / CALL … or … • Lifting t[...]

  • Page 39

    2.6 Basic operation T o redial a fax call manually with the MONITOR / CALL key or an optional handset: 1 Make sure the document is in the ADF and that the document mode and con- trast are set. 2 Press MONITOR / CALL or lift the optional handset to get a dial tone. 3 Press ( REDIAL ) . The LCD will show: 4 Y our machine can remember the last 10 dial[...]

  • Page 40

    2.7 Basic operation 3 If you want to cancel the command shown, press CANCEL . The following two displays will appear alternately: 4 T o go ahead with canceling the command, press CANCEL . Go back to step 2 to view other delayed commands . To keep this command but to continue reviewing stored commands, press BACK . Go back to step 2. T o keep this c[...]

  • Page 41

    2.8 Basic operation 1 Press COMM . CANCEL / CONFIRM . twice . The LCD shows: Note: If you want to go back to the previous displa y , press COMM . CANCEL / CONFIRM . 2 Press ENTER . The LCD will show the latest fax transaction. 3 Press or until the transaction you want appears . Note: Y ou can print a result of the fax transaction appears on the LCD[...]

  • Page 42

    2.9 Basic operation Answering calls manually In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pic k it up , as you would if using a normal phone. If you hear someone speaking to you, use your optional handset to speak back. If you hear fax tones (“beep — beep — beep”), press ST ART [...]

  • Page 43

    2.10 Basic operation T el/F ax Ready mode The T el/F ax Ready mode is a combination of the T el Ready and F ax Ready modes. Use it if: • An optional handset is installed on your fax machine and • Y ou’re using the machine as both a telephone and a fax machine In this mode: Y our fax machine rings the number of times you’ve identified in the[...]

  • Page 44

    2.11 Basic operation Guidelines Before you begin making copies, please read the following guidelines. Acceptable document sizes Y ou can set up to 80 sheets of letter -sized document in the ADF at one time. The acceptable document sizes for coping are same as for faxing. Refer to page 2.1. Scanning width The scanning width when you make copies is 8[...]

  • Page 45

    2.12 Basic operation Using the bypass tray When you need to use a size of paper not currently loaded in your machine’ s paper cassette(s), or when you want to use a special type of paper (suc h as transparency film), use the bypass tray . Important: Y our machine automatically selects suitable paper according to the document size and reduction ra[...]

  • Page 46

    2.13 Basic operation Y our fax machine can also be used as a phone, if you have an optional handset installed. The following is a brief look at the machine’s telephone features . Dialing a telephone number 1 Pick up the optional handset. Y ou will hear a dial tone. 2 Dial the number by the using numeric keypad. — or — Press the one-touch key [...]

  • Page 47

    2.14 Basic operation Attaching an optional handset Y ou may purchase an optional handset for your fax machine . Here is how to attach the handset. 1 Using a Phillips-head screwdriver , attach the handset cradle to the left side of your machine, using the screws included with the cradle. 2 Plug one end of the handset cord (it’s curled) into the PH[...]

  • Page 48

    2.15 Basic operation This page intentionall y blank.[...]

  • Page 49

    T his c hapter describes convenient features of your mac hine . Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3. 9 Delayed transmission . . [...]

  • Page 50

    Y our fax machine’ s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’ s something like an electronic phone book. Autodialer basics How do you autodial? There are two kinds of autodialer numbers. The difference between the two is how you dial them: Type How to dial A[...]

  • Page 51

    Using one-touch keys Y our fax machine stores up to 56 one-touch numbers using the keys marked 01 – 56 . Entering or changing a one-touch number 1 Press MENU ,1 ,1 ,1 , ENTER . The LCD shows the empty one-touch number: Note: If a one-touch number other than 01 appears on the LCD , it means that you have already entered a number for 01 . 2 Press o[...]

  • Page 52

    Advanced features One-touch fax dialing T o dial a fax call using a one-touch number: 1 Place the the document in the ADF . 2 Adjust document mode and contrast if necessary . 3 Press the one-touch key in which you’ve stored the number . What happens next depends on whether you specified memory transmission or real time transmission: If you specif[...]

  • Page 53

    Advanced features Using speed-dial numbers Y our fax machine will store up to 144 speed-dial numbers, designated by three-digit identifier codes from 001 through 144. Entering or changing a speed-dial number 1 Press MENU ,1 ,2 ,1 , ENTER . The LCD shows: Note: If a speed-dial number other than 001 appears on the LCD , it means you have already ente[...]

  • Page 54

    Advanced features Fa x dialing via speed-dial T o dial a fax call using a speed-dial number: 1 Place the document in the ADF . 2 Adjust document mode and contrast if necessary . 3 Press SPEED DIAL / GROUP once. The LCD shows: 4 Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you wa[...]

  • Page 55

    Advanced features Call group dialing If you frequently send the same fax message to more than one location, store the one-touch key(s) or speed-dial number(s) into a group. After you store, you can send the same fax to many different locations by pressing SPEED DIAL / GROUP . Entering or changing a call group 1 Press MENU ,1 ,3 ,1 , ENTER . The LCD[...]

  • Page 56

    Printing a group list Y our machine can also print a group list. This lists all your stored autodialer numbers by Location ID and lists the groups to which these numbers belong . The list divides the call groups into four banks , 01–09 (the list shows 00), 10–19 (the list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). I[...]

  • Page 57

    If an EasyDial call fails If an EasyDial call fails, what happens next depends upon the kind of call it was . If it was a fax call … … Y our fax machine automatically redials the number according to the redial inter- val you’ve set. It keeps trying until either of the following occurs: • It successfully reaches the other number • It has a[...]

  • Page 58

    Advanced features The fastest wa y to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. Y ou can enter up to 230 numbers: • 30 manually-dialed numbers AND • 200 autodialer numbers OR 1 call group with all 200 autodialer numbers Y ou can[...]

  • Page 59

    Advanced features T ake advantage of lower evening and weekend long-distance rates with delayed transmission. Y our fax machine can store up to 99 delayed commands , each of which you can program up to 31 days in advance . Important: If you program all 99 delayed transmission commands , no further memory transmission is possible until one or more o[...]

  • Page 60

    Advanced features Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. T o do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the [...]

  • Page 61

    Advanced features Printing a list of batch boxes Y ou can easily print a list of your batch boxes . The list includes each box’ s identifier number , the Location ID , fax number and date/time the transmission should start. T o print the list, press MENU ,5 ,1 ,1 ,4 , ENTER . Storing a document for batch transmission Y our fax machine can store u[...]

  • Page 62

    Advanced features Erasing a document stored in a batch box T o erase a document stored in a batch box on your fax machine: 1 Press MENU ,4 ,2 ,3 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the number ( 1–5) of the batch box storing the document you want to erase . 3 Press ENTER . The LCD shows: 4 Use the numeric keypad to enter the[...]

  • Page 63

    Advanced features P olling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling: • Regular polling — Y our fax retrieves a document from a remote fax machine. • F-Code polling — Y ou r fa x retrieves a document stored as a file in the remote fax machine. T o do this , you must[...]

  • Page 64

    Advanced features Soft Keys are shortcut keys. Y ou can assign some functions into these eight keys as you want. If the light above any one of these keys glows, that means the setting programmed into that key is active. The following functions are assigned at the factory: • Communication cancel / confirmation (see pages 2.6–2.8) • Broadcast ([...]

  • Page 65

    Advanced features Y our fax machine has numerous special features to make your communication easier . W e’ll cover them here. Macro keys If you perform the same operation repeatedly , you can automate the operation using a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation autom[...]

  • Page 66

    Advanced features 5 The standby LCD display appears and the machine begins to beep which indi- cates the machine is in the MACRO programming mode. 6 Press the keys exactly as though you were programming a current job. The machine will beep during programming to confirm MACRO programming mode. Note: Y ou can program up to 60 steps. When it comes ove[...]

  • Page 67

    Advanced features 3.18 Storing fax documents with the Macro key T o store a fax document for either polling or F-Code polling using a Macro key: 1 Insert the document. 2 Press the Macro key that is programmed for the storing operation you want to use. 3 Press ENTER , if you have not registered ENTER in the Macro key . Erasing a Macro key 1 Press MA[...]

  • Page 68

    Advanced features F ax & Copy With the F ax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory . Note: The F ax & Copy function cannot be used for real time transmission Note: Quick Memory transmission (see page 2.3) and the F ax & Copy function canno[...]

  • Page 69

    Advanced features Y our fax machine can print the activity journal automatically after 100 transac- tions. T o turn this automatic printing of the activity journal on or off: 1 Press MENU ,3 ,1 ,1 , ENTER . The LCD shows: 2 Press or until the mode you want appears . 3 Press ENTER to save the setting . Printing an activity journal manually T o print[...]

  • Page 70

    Advanced features Separate each received document (Separator P age) Y our machine has a simple sorting feature. It can separate each received document by inserting the separator page on the top of the received document. F or example, if you use the colored paper for the separator page , it is easy to see the individual received document. Note: Y ou[...]

  • Page 71

    Advanced features Entering the cover page message 1 Press MENU ,3 ,2 ,2 , ENTER . The LCD shows: 2 Use the numeric keypad to enter a message for the cover page. (Regarding how to enter the character , see “Entering c haracter” on page 1.12.) The mes- sage can be up to 40 characters in length. 3 When the message appears as you want it, press ENT[...]

  • Page 72

    Advanced features T o use DRD on your fax machine: 1 Contact your phone company to make sure it has set up DRD service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you. 2 Press MENU ,2 ,2 ,1 ,4 , ENTER . The LCD shows: 3 Press or until the mode you want appears . When you select “On”, proceed[...]

  • Page 73

    Responding to a call request If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page . T o answer the call request: 1 Lift your machine’ s optional handset, and listen for a few seconds . Y ou may hear a brief series of fax tones. 2 Shortly , the line will open a[...]

  • Page 74

    • Relay box — Receives documents, then relays them to other machines. The machine that relays the document is called a “hub”. Y our fax machine can either send to a hub or it can be a hub. 4 elements of an F-Code box Each F-Code box has the following four elements: (1) F-Code box number ( 01-50 ) (2) F-Code box name (up to 16 characters) (3[...]

  • Page 75

    12 Use the numeric keypad to enter this box’s ITU - T -compatible password. This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). Note: Y ou cannot change the type of an existing F-Code box. If you’re modi- fying an existing F-Code box and wa[...]

  • Page 76

    If you chose Security: 16 The machine asks how long you want to keep a document stored in your machine’ s F-Code box. The LCD shows: 17 Use the numeric keypad to enter a two-digit number indicating how many days (00-31), you w ant your fax machine to keep received documents in this F-Code box. Note: Y our fax machine can store incoming documents [...]

  • Page 77

    Printing a list of F-Code boxes The list of F-Code boxes includes: (1) Each box’ s identifier number (2) Box name (if any) (3) Sub-address (4) P assword (5) Box type (6) Each box’ s settings T o print a list of your F-Code boxes, press MENU ,5 ,1 ,1 ,2 , ENTER . Printing a list of documents stored in your F-Code boxes The list of documents stor[...]

  • Page 78

    Printing a document stored in a bulletin box Y ou can print a document stored in your machine’ s F-Code bulletin boxes without erasing the document from memory . T o print a stored document: 1 Press MENU ,4 ,3 ,2 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the two-digit number ( 01-50 ) of the F-Code bulletin box that stores the do[...]

  • Page 79

    Advanced features 7 Press ENTER . The following two displays will appear alternately: Note: If you want to quit without erasing any document in the bulletin box, press CANCEL . The machine will return to standby mode. Note: If the F-Code box is not storing any documents, the machine briefly displays the following and then returns to standby mode: 8[...]

  • Page 80

    Erasing an empty F-Code box An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty , the machine beeps . If this happens, print all docu- ments in that box before erasing it.) T o erase an empty F-Code box: 1 Press MENU ,3 ,5 ,2 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the [...]

  • Page 81

    Advanced features 7 Use the numeric keypad to enter the password. 8 Press ENTER . The LCD shows: 9 Enter the fax number either by pressing a one-touch key , entering a speed- dial number or dialing from the numeric keypad. Do not press ST ART . 10 What you do now depends on when you want the transmission to begin. • T o have it begin now , skip t[...]

  • Page 82

    Programmable one-touch keys Using the power of programmable one-touch keys In order to complete some operations on your machine, you may have to follow sev- eral steps and press several different buttons. But programming your machine’s one-touch keys ( 57 to 60 ) can reduce those many steps to a simple press of a key . Y ou can “teach” the on[...]

  • Page 83

    Advanced features Option 2: P erform the command at a certain time each day you press the key . (F or example , “Do this at 5:05 PM today . ”) T o select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: 10 Press ENTER . The LCD shows: 11 Use the numeric keypad to enter the number exactly as[...]

  • Page 84

    Advanced features Programming a broadcast / group Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number , you set up multiple numbers for the transmission. T o program a broadcast / group into a programmable one-touch key: 1 Press MENU ,3 ,4 ,1 , ENTER . The LCD shows the firs[...]

  • Page 85

    Advanced features 4 Press ENTER . The LCD shows: 5 Press or until “ Communication ” appears. 6 Press ENTER . The LCD shows: 7 Press COMM . OPTIONS twice . The LCD shows: 8 Press ENTER . The LCD shows: 9 Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires . The nu[...]

  • Page 86

    Advanced features 10 Press ENTER . The LCD shows: Note: If there isn’t a password for this box, skip to step 12. 11 Use the numeric keypad to enter the appropriate ITU - T password for the box. 12 Press ENTER . The LCD shows: 13 Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone [...]

  • Page 87

    Advanced features 8 Press ENTER . The LCD shows: 9 Use the numeric keypad to enter the ITU - T sub-address for the box from which you want to poll the document. 10 Press ENTER . The LCD shows: Note: If there isn’t a password for this box, skip to step 12. 11 Use the numeric keypad to enter the appropriate ITU - T password for the box. 12 Press EN[...]

  • Page 88

    Advanced features 10 Press ENTER . The LCD now asks if you want to make additional settings for this programmable one-touch number . If you do not want to make additional settings , select “Off ” and press ENTER . Then skip to step 12. If you do want to make additional settings , press to select “On” and press ENTER . 11 F ollow steps 13–[...]

  • Page 89

    Advanced features Programming a document storage operation Y ou can program the operation for storing following documents into programmable one-touch keys: • Regular polling documents (page 3.14) • F-Code polling documents (page 3.28) If you want to program a programmable one-touch key to store an F-Code polling document, two things must be tru[...]

  • Page 90

    Advanced features 13 The LCD asks which document mode you want eac h time you use this pro- grammable one-touch number . 14 Press or until the mode you want appears . Note: F or any of the following settings, choosing “---” tells the machine to use its default setting for this programmable one-touch key . 15 Press ENTER . The LCD asks which con[...]

  • Page 91

    Advanced features Y our machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unautho- rized use of your machine. These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes . The passcode Y our machi[...]

  • Page 92

    Advanced features 8 Press ENTER to save the setting . Note: After setting for activating the security reception, you can assign the secu- rity reception to the Soft key (see page 3.15) to turn it on and off . Turning on the security reception by pressing a Soft key is not effected the time setting you entered at step 7. It begins the security recep[...]

  • Page 93

    Advanced features 2 Use the numeric keypad to enter the four -digit passcode. Note: If you enter an invalid passcode, the machine’s security feature rejects the attempt and returns to standby mode. 3 Press ENTER . The LCD shows: 4 Press or until the mode you want appears . 5 Press ENTER . Autodialing while using the PIN mask Note: The following i[...]

  • Page 94

    Advanced features If you’ve specified Mode 2 — the machine guides you 1 Enter the phone number as usual. 2 Press ST ART . The LCD shows: 3 Use the numeric keypad to enter the PIN . 4 Press ST ART . Y our machine dials the number . P erforming batch transmission while using the PIN mask Note: The following instructions presume you are familiar w[...]

  • Page 95

    Advanced features 2 Press or until the mode you want appears . 3 Press ENTER to save the setting . What you do next depends on what you selected in step 1: • If you selected Off or Mode1, press STOP to return to standby mode. • If you selected either Mode2 or Mode 3, go on to step 4. 4 The LCD shows: 5 If you want to modify an existing entry in[...]

  • Page 96

    Advanced features Using department codes Y ou can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps trac k of fax transactions by department. After [...]

  • Page 97

    Advanced features Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 3.42). 1 Press MENU ,3 ,3 ,1 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the four -digit passcode: T o change one digit, press to move left or to move right until the cursor is[...]

  • Page 98

    Advanced features This page intentionall y blank. 3.49[...]

  • Page 99

    Changing the default settings T his c hapter describes how to c hange the settings of your mac hine . Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1 Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 S[...]

  • Page 100

    Scan settings Default setting: Primary document mode: Normal, Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary document mode — Sets the document mode for your document[...]

  • Page 101

    Memory transmission Default setting: ON . Note: When the machine’ s memory is full, it can transmit only through the docu- ment feeder (real time transmission). T o change the default setting of memory transmission: 1 Press MENU ,2 ,2 ,0 ,6 , ENTER . The LCD shows: 2 Press or until the mode you want appears . 3 Press ENTER to save the setting . I[...]

  • Page 102

    Print settings Y ou can set three parameters for printing received fax messages: • Print reduction rate • Reduction margin • P aper save function Y ou set all three in the same procedure, discussed on next column. F ollowing is a explanation for each: Print reduction rate Print reduction lets you set the machine to reduce large incoming docum[...]

  • Page 103

    Setting the number of rings Default setting: 2 times . Y ou can set how many times your fax machine will ring before answering a call. Choose from 1 to 9 rings. 1 Press MENU ,2 ,2 ,0 ,3 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the number of rings you want, from 1 to 9. Note: If you enter the number except 1-9, the machine will bee[...]

  • Page 104

    Changing the default settings Changing the dialing pause length Default setting: 2 seconds . The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary . T o change the pause length: 1 Press MENU ,2 ,2 ,0 ,5 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the length you want for th[...]

  • Page 105

    Scan settings Default setting: Primary document mode: Fine , Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary document mode — Sets the document mode for your documents[...]

  • Page 106

    Bypass Tray priority If you set the same sized paper to both the paper cassette and bypass tray , and this mode is turned to on, the machine gives priority to use the paper which is set on the bypass tray than the paper in the cassette . T o adjust the copy print settings Default setting: Copy reduction rate: 100%, Margin: 24 mm, Bypass tray priori[...]

  • Page 107

    Changing the default settings Setting the silent mode Default setting: OFF . Silent mode allows you to mute the ringer , the alarm and the key tones. • Ringer Silent — If you turn the ringer off in silent mode, a ring alerts you when you receive fax or voice call and a call request. • Alarm Silent — If you disable the alarm in silent mode, [...]

  • Page 108

    Changing the default settings Setting Sleep mode (Energy saving mode) Default setting: On Note: All LED lamps on the control panel will not be off , even when the machine is in the sleep mode. If you want to change the Sleep mode to OFF , you can set it here. 1 Press MENU ,2 ,1 ,0 ,5 , ENTER . The LCD shows: 2 Press or until the mode you want appea[...]

  • Page 109

    Changing the default settings 4 Press ENTER to save the setting . The LCD now asks you to select Lower or Upper tray for fax reception. Press or until the tray you w ant appears . 5 Press ENTER to save the setting . The LCD now asks you to select Lower or Upper tray for list printing . Press or until the tray you w ant appears . 6 Press ENTER to sa[...]

  • Page 110

    Changing the default settings This page intentionall y blank. 4.11[...]

  • Page 111

    J ust in case … T ips on caring for your mac hine W hat to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 Troubleshoot[...]

  • Page 112

    Just in case … If an original document jams 1 If an original document jams in the ADF while scanning the document into the memory for faxing or copying, the LCD will show: If you do wish to continue the operation, press ENTER and proceed to step 2. T o abort the operation, press CANCEL . This will erase from memory all pages stored during this op[...]

  • Page 113

    Just in case … If a printout jams inside your machine Important: Be careful not to put your hand between the top cover and the machine. T o clear a printout jammed inside your machine: 1 Open the top cover . 2 Open the printer cover . 3 Remove the toner and drum cartridge. Important: Shield the drum cartridge from light, especially strong light. [...]

  • Page 114

    Just in case … If your machine’ s printouts develop quality problems , try to find the example below that matches your printout problem. When you find one which is like yours , try the suggested solutions. If they don’t work, contact your authorized Muratec dealer . P ages are blank • The drum cartridge or toner cartridge may not be install[...]

  • Page 115

    Just in case … 5.4 Printouts have irregularities • The paper you’re using may have absorbed moisture , per- haps due either to high humidity or water ha ving been spilled on the paper supply . T oner will not adhere well to wet paper . Replace the paper with dry paper and try printing again. Printouts have white and/or black lines • The ton[...]

  • Page 116

    Just in case … Occasionally , your fax machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. Y ou can identify the problem with LCD messages and printed chec k messages and error reports , explained in the following pages . Alarm Y our fax machine sounds an alarm tone — a series of short[...]

  • Page 117

    Just in case … What you see on the LCD What it means/ What to do Document Jam An original document jam while you are using ContStor Enter/Cancl the ADF for either faxing or copying. See page 5.1 for instructions on clearing the jam. Document Stored Y ou tried to erase a batch box which contains at least one document. Erase the document(s), then t[...]

  • Page 118

    Just in case … What you see on the LCD What it means/ What to do No Number Stored Y ou selected an autodialer , batch box or F-Code box number for which there is no fax (or phone) number programmed. Either choose another number or dial a phone number directly from the numeric keypad. No P asscode Y ou tried to program a security feature (see page[...]

  • Page 119

    Just in case … What you see on the LCD What it means/ What to do SecurityRx is Off Y ou tried to turn the security reception ON using a Soft key which is assigned to set the security reception to ON or OFF , but security reception setting has not set to on. T o turn on or off the security reception using a Soft key , first set the security recept[...]

  • Page 120

    Just in case … Reception errors R .1.1 The calling fax machine didn’t respond to your fax machine . This can hap- pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. R .1.2 The two fax machines were incompatible. Y our fax machine sends and receives only ITU - T Group 3 (see Glossary , page 5[...]

  • Page 121

    “Check Message” printouts When there’s a problem with a fax call and your mac hine detects an error , it pro- duces an error printout headed by the words “Check Message. ” This printout lists the following information about the transmission: • The resulting error code • A communications error message (see “What error messages can me[...]

  • Page 122

    With proper installation and a little maintenance , your fax machine should give you dependable service for years to come. Although it requires little day-to-day care , you can take these simple precautions to keep it in top form: • Always make sure your fax machine is installed according to our specifications , including using an electrical surg[...]

  • Page 123

    Just in case … 5 Open the inner cover fully . Important: Y ou must hold the cover open. It won’t stay open by itself . 6 Use the cloth with the rollers cleaner to clean the face of the rollers . Rotate the rollers by hand to allow cleaning of the entire roller surface. Cleaning the LED print head If you find your fax recipients complaining that[...]

  • Page 124

    Just in case … General questions Q: Where do I add ink or toner to make my fax machine’ s printouts darker? A: Y ou can’t adjust the darkness of an incoming fax printout , but you can adjust the darkness of a copy or of a transmission. Insert a document and press CON - TRAST to adjust the contrast setting. “Dark” prints at the darkest set[...]

  • Page 125

    Just in case … Q: Can I transmit a document that’s extra long? A: Ye s , if the receiving fax machine is equipped to handle long documents. Many machines have a special setting which allows them to receive documents that exceed the normal length. Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder [...]

  • Page 126

    Just in case … Receiving faxes Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see page 1.7). If you’re using a second phone with your machine, make sure it’s connected properly (page 2.14). Q: Sometimes when I answer my machine with the optiona[...]

  • Page 127

    Just in case … This glossary contains terms you may encounter when discussing or reading about fax machines . Please use these definitions for reference only . A list of definitions can also be found on the Muratec website at www .muratec .com. 24-hour format — Also called military format . A format for keeping time that does not use a.m. or p.[...]

  • Page 128

    Just in case … Default — The setting your machine will alw a ys refer to if no other action has been pro- grammed. F or example, you can set the default for this machine to send a fax by using its memory . If you set this action as the default, that’s how your mac hine will alw ays send a fax, until you tell it to do differently . Delayed com[...]

  • Page 129

    Just in case … Load number — A number assigned to telecommunications equipment used in Canada; designed to help prevent overloading on a telephone circuit. See also Ringer equivalence num- ber . Location ID — See Station ID . lpi — Lines per inch. The way fax image resolution is measured. (F or example, see Normal resolution. ) Memory — I[...]

  • Page 130

    Just in case … P aper sizes — All are width × length: Letter -sized = 8.5 ″× 11.0 ″ (216 × 279 mm) Legal-sized = 8.5 ″× 14.0 ″ (216 × 356 mm) A5 = 5.8 ″× 8.3 ″ (148 × 210 mm) B5 = 7.2 ″× 10.1 ″ (182 × 257 mm) A4 = 8.3 ″× 11.7 ″ (210 × 297 mm) B4 = 10.1 ″× 14.3 ″ (257 × 364 mm) A3 = 11.7 ″× 16.5 ″ (297 ?[...]

  • Page 131

    Just in case … Super Group 3 — An extension of Group 3 fax technology standards , allowing the use of high-speed v .34 modems for 33.6 Kbps transmission and high-speed protocols for rapid hand- shaking. Superfine resolution — 203 H × 392 V lpi. Y our Muratec fax machine’ s superfine transmis- sion mode is Group-3-compatible, not the more l[...]

  • Page 132

    Just in case … This page intentionall y blank. 5.21[...]

  • Page 133

    Appendix and index[...]

  • Page 134

    General Type: Desktop plain paper facsimile Compatibility: ITU-T Group 3 and Super Group 3 Phone system: Public Switched T elephone Network (PSTN) or equivalent Dual access: Multitasking QuadAccess Memory capacity: Standard: 8MB (650 pages* approx.) Upgrade Option: plus 8MB (additional 680 pages* approx.) = total 1330 pages* Memory backup time: (T [...]

  • Page 135

    Document thickness: 30.2–104.7 g/m 2 , 13-24 lb (Single sheet) 52.3–80 g/m 2 , 13-20 lb (Two or more sheets) Grayscale: 256-level Printout Printer resolution: 600 dpi × 600 dpi P aper exit system: F ace up exit system Printing method: LED scanning, Electrophotographic dry powered image transfer to plain paper Print speed: 12 ppm, letter size, [...]

  • Page 136

    United States of America F ederal Communications Commission ( FCC ) information Ringer Equivalence Number ( REN s ): AC REN , 2.2B; DC REN , 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to P art 15 of the FCC rules. These limits are designed to provide reasonable protection a[...]

  • Page 137

    T his warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This w arranty is valid only on Muratec products purchased and used in the United States of America. This w arranty applies to the product only while owned and used by the original purchaser (“Customer”). If ownership of the product is transferred, this wa[...]

  • Page 138

    A AC power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 AC power switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Activity journal . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 139

    Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. 2 Number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.4 PIN mask feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 140

    Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI .3 Reports, confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.20 S Scanning width . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 141

    This page intentionall y blank. Appendix and index AI .8[...]

  • Page 142

    Muratec America, Inc. 6400 International P arkway Suite 1500 Plano, T exas 75093 http://www .muratec .com MAI order number: OMF320 MML item number: D94-90070-60 © Muratec America, Inc. 2002 Printed in China.[...]