Fujitsu N1800 manual

ScanSnap N1800 Network Scanner Operator ' s Guide P3PC-3182-01ENZ0[...]

2 Contents Copyright ............................. ....................................................... 18 Introduction ......................... ....................................................... 24 ■ About This Manual ... .................................... ....................... 25 ■ Opening Help .................. ................[...]

3 1.4.6 Scanner Requirements for Central Admin ............................. 52 1.4.7 Port Number List ...... ................................. ................. ............ 53 Chapter 2 Basic Scanner Op erations ...................................... 56 2.1 Turning the Power On /Off ....................... ....................... 57 2.1.1 Turning[...]

4 4.2.2 Setting up for Administrator A ccess via the Admin Tool ........ 80 ■ Checking the Internet Explorer Ca che Settings . ............... 80 ■ Setting the Internet Explorer Trus ted Sites ........ ............... 81 ■ Installing the Admin Tool ............. ............................ .......... 82 ■ Uninstalling the Admin Tool ......[...]

5 4.8.7 Checking the Network Operating St atus ............... ............... 121 ■ Checking th e Network Stat us ............. ................ ............. 121 ■ Setting the Link Speed/Duplex Mode ................. ............. 122 ■ Setting Wake On LAN ..... ............................ ............ ........ 122 4.8.8 Setting the Admin [...]

6 4.13 Setting the Network Pr inters ............. ........................... 159 ■ Checking the Printer Drivers ....... .............. .............. ........ 160 ■ Setting the Printer Proper ties .......... ............ ............ ........ 161 ■ Register ing a Network Prin ter (N etwork Tree) ................ 164 ■ Register ing a Netwo[...]

7 4.16 Maintaining the Syste m ........................... ..................... 185 4.16.1 Updating the Scanner 's System Software .... .............. .......... 185 4.16.2 Checking for New Updat es ................ .............. ............ ........ 187 ■ Checking for New Updates Manually ................. ............. 187 ■ Checking [...]

8 ■ Assigning Job Menus to Us ers Not Included in a Job Group ............... ................ ................................. ............. 221 ■ Filtering the LDAP List .............. ............... .............. .......... 223 4.18 Messages ................... .............................. ..................... 224 4.18.1 Administrator [...]

9 ■ Cloning a Scanners Conf iguration ............. .............. ........ 257 ■ Editing Scanner Configuration ....... .............. ............ ........ 257 ■ Deleting Scanner Configuration .... .............. ............ ........ 258 ■ Viewing the Scanner List ............. ............................ ........ 259 5.8 Monitoring and [...]

10 5.18.3 Backup/Restore Command Message s .................. ............... 290 ■ Information ............... ................ ............... .............. .......... 290 ■ Error ................ ............................ ............................ ........ 290 5.18.4 Audit Log Export Command Mess ages................. ............... [...]

11 6.9 Setting the Scan Opti ons ........................ ..................... 356 6.9.1 Carrier Sheet .......... ................................................. ............. 362 6.9.2 Color Mode...... .............................. ............... .............. .......... 363 6.9.3 Paper Size......... ............................ ............[...]

12 6.14.3 Checking the Number of Sheets to Be Scan ned .................. 411 6.15 Changing a User Pass word .............. ........................... 414 Chapter 7 Scanner Care ......................................................... 416 7.1 Cleaning Supplies and Pa rt to Clean .......................... 417 ■ Cleaning Supplies ......... .....[...]

13 ■ Checking t he NTP Serv er Sett ings by Synchronizing the System Time ............. .............. ............... .............. .......... 449 ■ Checking t he Mail Serv er by Sending a Test Mail ........... 450 8.2.2 Other Network Connection Troubl eshooting ........................ 451 ■ Failure to Connect to a Server Using Its IP Addr[...]

14 A.4 Area not to be Perf orated .................. ........................... 477 A.5 Multifeed Detection Co nditions ........ ........................... 478 A.6 Conditions for Using the Carrier Sheet ...................... 480 A.6.1 Paper Size................ .................................................. .......... 480 A.6.2 Paper Quality[...]

15 E.3 Pre-settings ................ .............................. ..................... 499 E.3.1 Installing User Editor ................. ................................. .......... 499 E.3.2 Uninstalling User Editor............. ................................. .......... 502 E.4 Windows of User Edit or .................... ..................[...]

16 E.10 Saving the Ma il Address Book/Local Account ........... 519 ■ Saving the Edited Information to the Scanner .... ............. 519 ■ Saving the Edited Information to a File ............ ............... 520 E.11 User Editor Information Shown in User Log .............. 521 Appendix F Compatibility with Different Versions ................ 5[...]

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18 Copyright NetAdvant age 2007 Copyright© 2000-2007 Infragistics, Inc. LEADT OOLS for .NET Copyright© 2005 LEAD T echnologies, Inc. WinP ca p3. 1 Copyright© 1999 - 2005 NetGrou p, Politecnico di T orino (Italy). Copyright© 2005 - 2006 CACE T echnologies, Davis (California ). All rights reserved. Redistribution and use in source and b inary for[...]

19 Portions Copyright© 1990, 1991, 1992, 19 93, 1994, 1995, 1996, 1997 The Reg ents of the University of California. All rights reserved. Redistribution and use in source and b inary forms, with or without modification, are permitted provided that the following conditions are me t: 1 Redistributio ns of source code must reta in the above copyright[...]

20 1 Redistributio ns of source code must reta in the above copyright notice, this list of conditions and the following disclaimer. 2 Redistributio ns in binary f orm must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and /or other materials provided with the distribution. 3 All ad v[...]

21 ANY W A Y OUT OF THE USE OF THIS SOFTW ARE, EVE N IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Portions Copyright© 1993 by Digital Equip ment Corporation. Permission to use, copy , modify , and distribute this software for any purpose with or without fee is hereby granted, provided tha t the above copyright notice and this permission no tice a[...]

22 Portions Copyright© 1996 Juniper Ne tworks, Inc. All rights reserved. Redistribution and use in source and binary form s, with or without modification , are permitted provided that: (1)source code distributions retain the above copyright notice and this paragraph in it s entirety , (2) distributions in cluding binary code include the above copy[...]

23 WinDump3.9.5 Copyright© 1999 - 2005 NetGrou p, Politecnico di T orino (Italy). Copyright© 2005 - 2006 CACE T echnologies, Davis (California). All rights reserved. Redistribution and use in source and binary form s, with or without modification , are permitted provided that the follo wing conditions are met: 1 Redistributio ns of source code mu[...]

24 Introduction Thank you for purchasing the Ne twork Scanner ScanSnap N1800. This easy-to-operate network scann er is used to scan documents for further use. T rademarks Microsoft, Windows, Windows V ista, Windows Se rver , and SharePoint are eit her registered trademarks or trademarks of Microsoft Co rporation in the United S tates and/or o ther [...]

25 Manuals The following manuals are prep ared for the scanner . Read them as needed. ■ About This Manual W arning Indications U sed in This Manual The following indications are used in this m anual to obvia te any chance of accident or damage to you and people nea r you, and your pr operty . W arning labels indicate the warning level and stateme[...]

26 Symbols Used in This Manual Besides warning indicators, the following symbols are also u sed in this manual: Arrow Symbols in This Manual Right-arrow symbols ( J ) are used to connect icons or menu options you should select in succession. Example: Select the [S tart] menu J [Computer]. Screen Examples in This Manual Screenshots in this manual ar[...]

27 Abbreviations Used in This Manual The following abbreviations are used in this manual: Abbreviation Used Option Windows Windows ® operating system Windows XP Windows ® XP Professional operating system Windows ® XP Home Edition operating system Windows Vista Windows Vista ® Home Basic operating system Windows Vista ® Home Premium operating s[...]

28 ■ Opening Help When the [Help] button is available on th e window or dialog box th at is displayed during the operation, you can open Help by pressing it. Help provides information about items on the sc reens and actions to take for the messages. On the touch panel, the Help butto n is displayed as . Solaris 10 Solaris™ 10 Operating System R[...]

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30 Chapter 1 Overview 1.1 Scanner Features ................................................. ................................................. 31 1.2 Part Names and Functions ............................................................................. ...... 34 1.3 User Types and Operations .........................................................[...]

31 1.1 Scanner Features ■ Basic Uses for Scanned Data This easy-to-operate network scan ner is used to scan documents for further use: 1. Scanned data can be sent as an e-mail attachment. 2. Scanned data can be sent by fax. 3. Scanned data can be printed on a network printer. 4. Scanned data can be saved in a network folder. 5. Scanned data can b[...]

1.1 Scanner Features 32 ■ Config ure and Manage with Ease Configuration and management of th e scanner can be easily performed via the LCD touch panel on the scanner or via the "Admin Tool" or the "Central Admin Conso le" installed on a computer. z Admin Tool Application that connects to ea ch scanner and configures the scanne[...]

33 z Secure initialize When initializing the data in the scan ner, the free disk space can be also overwritten with meaningless rand om data. When the user data store is cleared from the scanner, the old cipher key is deleted and a new cipher key is generated. This totally eliminates the possibility o f access to any user data remaining in the free[...]

1.2 Part Names and Functions 34 1.2 Part Names and Functions ■ Front View Part Name Function Extension Can be pulled out and adjusted to the size of the document being scanned. ADF paper chute Holds the documents waiting to be scanned. Side guides Adjust to the width of the paper, to prevent skewing of the scanned pages. Top cover release catch P[...]

35 ■ Rear View Top cover Frames the LCD touch panel, and covers the upper scanner/ADF mechanism. Must be opened to clea n inside the scanner, or when repl acing consumable parts. Stacker Open before scanning. Scanned documents are ejected on the stacker. Part Name Function Ventilation ports Lets out the heated air from the inside of the scanner t[...]

1.2 Part Names and Functions 36 ■ Removable Parts Part Name Function ADF paper chute Help to guide documents from the ADF paper chute to the stacker. Sheet guide Pick roller Pad assy Sheet guide Pick roller Pad assy ADF paper chute[...]

37 1.3 User Types and Operations When you use the scanner, login to the scanner as a user with the following operation right. z Regular user rights Operation rights given when you login to the scanner with a regular user account. When you login to the scanner with these rights, you a re a "regular user" of the scanner. A regular user can [...]

1.3 User Types and Operations 38 1.3.1 Operations with Administrator Right ■ System Settings Item Function LCD touch panel Admin Tool Central Admin Console See... Basic mode Advanced mode Local Settings Import Scanner Settings Import scanner settings NA NA NA A page 266 Scanner Name Set the scanner name (*1) AA A N A page 94 Language Selection Se[...]

39 A: available NA: not available ■ Network Settings Login Settings Login Settings Set the login settings (*1) NA A A A page 10 7 Standby Mode Set the standby mode and/or automatic logout NA A A A page 11 0 Admin Password Change the admin password (*1) AA A N A page 112 Item Function LCD touch panel Admin Tool Central Admin Console See... Basic m[...]

1.3 User Types and Operations 40 Ping Check the network connection with a Ping test AA A N A page 119 Network Status Check the network operating status AA A N A page 121 Network Admin Admin Connection Set the admin connection AA A A (*3) page 123 Scanner Central Admin Server Set the Central Admin Server (*1) AA A A (*4) page 125 Authentication Serv[...]

41 A: available NA: not available Fax Fax Server Set the fax server NA A A A page 14 2 Network Folder Network Folder Set the network folders AA A A (*5) page 143 File Names (Save) Set the file name format used for when saving scanned data NA A A A page 15 6 FTP Server Folder FTP Server Folder Set the FTP server folders NA A A A (*5) page 143 File N[...]

1.3 User Types and Operations 42 ■ Monitoring & Management Item Function LCD touch panel Admin Tool Central Admin Console See... Basic mode Advanced mode Status Details System Status View the system status AA A A (*1) page 170 Usage Status View the usage status AA A A (*1) page 171 Installed Options View the status of installed options NA A A[...]

43 A: available NA: not available Maintenance System Update Update the scanner system software/check for released updates NA A (*5) AN A (*4) page 185 Add-in Software View the Add-in status NA A A N A (*1) page 190 Install/uninstall an Add-in module NA NA A A (*4) page 189 Set whether or not the on-screen keyboard is displayed when running an Add-i[...]

1.3 User Types and Operations 44 ■ Device Test A: available NA: not available ■ Job Mode Settings A: available NA: not available Item Function LCD touch panel Admin Tool Central Admin Console See... Basic mode Advanced mode Screen Calibration Calibrate the LCD touch panel A A NA NA page 439 Scan Test Perform a scan test A A NA NA page 436 Item [...]

45 1.3.2 Regular User Operations Item Function See... e-Mail Send the scanned data by e-mail page 309 Fax Send the scanned data by fax page 324 Print Print the scanned data page 333 Save Save the scanned data to a network folder page 344 Scan to SharePoint Save the scanned data to a SharePoint folder page 348 Scan Settings Set the scan options page[...]

1.4 System Requirements 46 1.4 System Requirements 1.4.1 Requirements for Admin Tool For use of the Admin Tool, the follo wing requirements apply: Software (English Versions) z Operating System z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z .NET Framework 2.0 SP2 or late[...]

47 1.4.2 Requirements for Central Admin Console For use of the Central Ad min Console, the following requiremen ts apply: Software (English Versions) z Operating System z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z Admin Tool z .NET Framework 2.0 SP2 or later, .NET Fram[...]

1.4 System Requirements 48 1.4.3 Requirements for Central Admin Server For use of the Central Ad min Server, the following requirements apply: Software (English Versions) z Operating System z Windows Server 2003 SP2 or later z Windows Server 2008 (*1) z .NET Framework 2.0 SP2 or later, .NET Framework 3 .0 SP2 or later, or .NET Framework 3.5 SP1 or [...]

49 1.4.4 Requirements fo r Related Servers For related servers, the following require ments apply: Server Operating System Function LDAP server Windows Server 2003 Active Directory Windows Server 2008 OpenSolaris OpenLDAP Solaris10 Red Hat Enterprise Linux Suse Linux Enterprise Server SMTP Server Windows Se rver 2003 SMTP, Exchange Windows Server 2[...]

1.4 System Requirements 50 LDAP Server LDAP (Lightweight Directory Access Protocol ) is a protocol for accessing a directory databases over a TCP/IP network. It can be used to administrato r networked users e-mail addresses and operating environmen ts. When connected using encryption (SSL), this is called the "LDAPS Server". The LDAP serv[...]

51 FTP Server FTP (File Transfer Protocol) is a st andard network protocol used for copying files between hosts on the network based on TCP/IP. An FTP server which connects with SSL encryption is called an "FTPS Server". Using this FTP server enables scanned data to be save d to an FTP server netwo rk folder. Print Server The print server[...]

1.4 System Requirements 52 1.4.5 Network Requirem ents for Central Admin This section describes the required network conditions for Central Admin. For Central Admin, the followi ng network conditions are required. z HTTP/HTTPS communication is possible from the Central Admin Server to the scanner z HTTP/HTTPS communication is possible from the scan[...]

53 1.4.7 Port Number List Function From/To Port Number Protocol Number Admin Tool Connection Admin Tool D Scanner 80 (HTTP) (*1) 6 (TCP) 443 (HTTPS) (*1) 6 (TCP) Central Admin Server Connection Central Admin Server D Scanner 80 (HTTP) (*1) 6 (TCP) 443 (HTTPS) (*1) 6 (TCP) Scanner D Central Admin Server 20444 (HTTP/HTTPS) (*1) 6 (TCP) Central Admin [...]

1.4 System Requirements 54 Synchronization Scanner D SNTP server 123 (SNTP) 17 (UDP) Proxy Server Scanner D Proxy server Free 6 (TCP) Authentication/ e-Mail Address Search Scanner D LDAP server 389 (LDAP) (*1) 6 (TCP) 636 (LDAPS) (*1) 6 (TCP) 3268 (Active Directory Global Catalog) (*1) 6 (TCP) 3269 (Active Directory Global Catalog over SSL) (*1) 6 [...]

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56 Chapter 2 Basic Scanner Operations 2.1 Turning the Power On/Off ......................................................... ........................... 57 2.2 Using the Scanner Buttons ....................................................... ........................... 59 2.3 Using the LCD Touch Panel ........................................... ...[...]

57 2.1 Turning the Power On/Off 2.1.1 Turning the Power On 1. Press the power button. D After the scanner starts up, the [Login] window appe ars. Do not move or shake the scanner when it is turned on. This may d amage comp onents in th e scanner an d cause da ta to be lost. After turning the power off, wait for at least 10 seconds befo re turning t[...]

2.1 Turning the Power On/Off 58 2.1.2 Turning the Power Off 1. Press the [Shutdown] but ton on the [Login] window. D A confirmation window appears. 2. Press the [OK] button. D The scanner power is turned off. To turn the power of th e scanner off, ma ke sure to press the [Shutdown] button. Do not turn the power of the scanner off forcibly by pressi[...]

59 2.2 Using the Scanner Buttons ■ Using the Power Button When the scanner is off or in sta ndby mode, pressing the power button will start the scanner up and display the login window. When the scanner is on and a window displaying the [Shutd own] button is shown, pressing the power button opens a shutdown confirmation window via which the scanne[...]

2.2 Using the Scanner Buttons 60 z When the scanner is starting u p or in standby mo de, be carefu l to never ho ld the power button down for 4 seconds , as this will cause the scan ner to shut down. If this happens, save d scanned data may becom e unusable. If the power button is accide ntally he ld down too long , causing the scanner to shutdown,[...]

61 ■ Using the Top Cover Scan Button When a button with is displayed on the LCD touch panel, the Scan button becomes available. When a button with is displayed, the Scan button can be pressed to start the scan. The LCD touch panel [Scan] button with may appear as follows: z [Scan] z [Scan & Send] z [Scan & Print] z [Scan & Save] z [Sc[...]

2.3 Using the LCD Touch Panel 62 2.3 Using the LCD Touch Panel When using the LCD touch panel, buttons only need to be lightly pressed to select them. For details about the LCD touch panel, refer to the following: z "4.1.1 Administ rator Windows vi a the LCD Touch Panel" (page 75) z "6.2 Using LC D Touch Panel Wind ows: Regular U ser[...]

63 2.4 Using the On-Screen Keyboard On the LCD touch panel, the on-screen keyboard can be used to enter text in the input field on the window. The on-screen keyboard ca n be used in the following ways. ■ Showing/Hiding the On-Screen Keyboard To show/hide the on-scre en keyboard, press the following butto n displayed on the LCD touch panel. When y[...]

2.4 Using the On-Screen Keyboard 64 ■ Using the On-Screen Keyboard ■ Keyboard Layout A keyboard layout can be selected on the [ Keyboard Settings] window. The on-screen keyboard is compliant with the QW ERTY layout. The French on-screen keyboard is compliant with the AZERTY layout. The keyboa rd layout of the on-screen keyboard can be switched [...]

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66 Chapter 3 Administrator Operations (Overview) 3.1 Operating and Managing Scan ners .................................................... ................. 67 3.2 Required Scanner Function Settings ............................................................ ...... 69[...]

67 3.1 Operating and Managing Scanners The administrator can configure and manage the scanner in the following ways. z LCD touch panel Scanner settings management can be implemen ted directly via the scanner's LCD touch panel. Setting mode The administrator can operate the LCD tou c h panel in the following setting modes. z Basic mode A settin[...]

3.1 Operating and Managing Scanners 68 Central Admin Se r ver Central Admin Console Admin To o l Set multiple scanners at a time via the netw ork interf ace Set one scanner at a time via the network interf ace Scanner Scanner Scanner Scanner Computer Computer Directly set one scanner at a time LCD T ouch Panel[...]

69 3.2 Required Scanner Function Settings Which scanner settings are required differ s acco rding to scanner functions to be used by the user. The function buttons are displa yed on the [Main Menu] window, in a ccordance with the settings specified by the administrator. The following shows the necessa ry settings for each function to be u sed. Butt[...]

3.2 Required Scanner Function Settings 70 System Settings N: Necessary A: Advisable —: Not required Menu e-Mail Fax Print Save Scan to SharePoint See ... Local Settings Import Scanner Settings ———— — page 2 66 Scanner Name NNNN N page 94 Language Selection ———— — page 96 Region / Timezone AAAA A page 97 Date / Time AAAA A page[...]

71 Network Settings Menu e-Mail Fax Print Save Scan to SharePoint See ... Basic IP address NNNN N page 11 3 DNS Server AAAA A page 1 15 WINS Server AAAA A page 1 16 NTP Server AA AA A page 117 Proxy Server ——— A A page 118 Ping ———— — page 1 19 Network Status ———— — page 1 21 Network Admin Admin Connection ———— —[...]

3.2 Required Scanner Function Settings 72 N: Necessary A: Advisable —: Not required Network Folder Network Folder ——— N — page 143 File Names (Save) ——— A — page 156 FTP Server Folder FTP Server Folder ——— N — page 143 File Names (Save) ——— A — page 156 SharePoint Folder SharePoint Folder ———— N page 153 Fi[...]

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74 Chapter 4 Administrator Operations (LCD T ouch Panel and Admin T o ol) This chapter provides an explanation of administrator operations (setting up and managing the scanner) via the scanner's LCD touch panel, or via the network interface using the Admin Tool. The same operations may also be performed via the scanner settings edit window and[...]

75 4.1 Windows 4.1.1 Administrator Window s via the LCD Touch Panel Selecting a menu displays its sub-menu. The sub-menu items are shown in the right-side o f the window. Selecting the lowest level menu displa ys the setting window for the menu. Menu[...]

4.1 Windows 76 4.1.2 Administrator Wind ows via the Admin Tool Administrator windows via th e Admin Tool are as follows. z When the [Scanner Settings] b utton is pressed Selecting a menu displays its sub-menu. Selecting the lowest level menu displays the setting window for t he menu. Menu Tool Menu[...]

77 z When the [Job Menu Setting s] button is pressed When a tab is selected in the jo b mode settings menu, the rela ted setting window is displayed. Job Mode Settings Job Mode Settings Tool Menu[...]

4.2 Administrator Login 78 4.2 Administrator Login 4.2.1 Administrator Login: v ia the LCD Touch Panel ■ When Automatic Login is Not Set 1. Enter the user name and p assword of the administrator. 2. Press the [Login] button. D If the user name and passwo rd are valid, the [System Settings] window appears. z The defa ult user name and password for[...]

79 ■ When Automatic Login is Set When automatic login has been set, login to the administrator windows from the regular user window. 1. From the [Maintenance] window, press the [Administrator Login] button. D The [Administrator Login] window appears. 2. Enter the administrator user name and password. 3. Press the [OK] button. D When authenticated[...]

4.2 Administrator Login 80 4.2.2 Setting up for Administ rator Access via the Admin Tool This section describes the required settings for logging in via the Admin Tool. ■ Checking the Internet Ex plorer Cache Setting s Check the Internet Explorer cache settin gs. 1. From the Internet Explorer [Tool s] menu, select [Internet Options]. D The [Inter[...]

81 ■ Setting the Internet Explorer Trusted Sites Enter the target scanner URL as Internet Explorer trusted site s. If not set, connection to a scanner is bloc ked, an d certification cannot be installed. 1. From the Internet Explorer [Tool s] menu, select [Internet Options]. D The [Internet Options] dialog box appears. 2. On the [Security] tab, s[...]

4.2 Administrator Login 82 ■ Installing the Admin Tool To setup the scanner via th e network interface, install the Admin Tool to your computer. 1. To access a scanner, specify the scanner name as a URL using a Web browser. According to the settings describe d in "4.8.8 Setting the Ad min Connection " (page 123) , specify the URL in one[...]

83 4. Press the [Next] button for the Ne twork Scanner Admin Tool download. D The Network Scanner Admin Tool download window appears. 5. Press the [Download] button. D The [File Download - Security Warning ] dialog box appears. Downloading is not possibl e while a scanner operation is in process.[...]

4.2 Administrator Login 84 6. Press the [Run] button. D The Network Scanner Admin Tool Setup Wizard appears. 7. Press the [Next] button. D The [Select Installation Folder] window appears. Do not close the Web browser or logout until installation is complete. If .NET Framew ork is not ins talled, the M icrosoft W eb site is acce ssed when installing[...]

85 8. Specify an installation folder for the Admin Tool and the target user setting. To select a different folder, press the [Browse] button. To check the free space available for the cu rrent ly selected folder, press the [Disk Cost] button. 9. Press the [Next] button. D From here on after, follow the instructions on the window to proceed the oper[...]

4.2 Administrator Login 86 ■ Uninstalling the Admin Tool This section uses Windows Vista a s an example. Uninstall the Admin Tool from [Control Panel] - [Progra ms] - [Programs and Features] in the computer in which it is installed. z If this tool has already been inst alled, skip to section "4.2.3 Administrator Login: via the Admin Tool&quo[...]

87 4.2.3 Administrator Logi n: via the Admin Tool The Admin Tool can be set up to manage the scann er via a computer. This section explains how to login using t he Admin Tool. When an administrator or user is alrea dy logged into a scanner, login via th e Admin Tool is not possible. However, if automatic login is set, login via the Admin Tool is po[...]

4.2 Administrator Login 88 1. Select the [Start] menu J [All Progra ms] J [Network Scanner] J [Network Scanner Admin Tool]. D The Admin Tool is started. 2. Specify the [Connect to] (of the scanner). Enter the IP address, scanner name, or FQDN f or the scanner to be setup or managed. 3. Press the [Connect] button. D The [Login] window appears. z If [...]

89 4. Enter a [User Name] and [Password]. 5. Press the [Login] button. D If the user name and passwo rd are valid, the [System Settings] window appears.[...]

4.3 Setting the System Setti ngs with the Installation Wi zard on the LCD Touch Panel 90 4.3 Setting the System Settings with the Installation Wizard on the LCD Touch Panel Using the Installation Wizard on the LCD touch panel, you can set the following items: z Scanner Name z Region/Timezone z Date/Time z Login Settings z Admin Password z IP Addres[...]

91 2. Press the [Install ation Wiza rd] button. D The [Installation Wizard] window appears. 3. Select the check boxes for items y ou want to configure with the Installation Wizard. 4. Press the [Start] button. D A window for configuring the selected ite ms appear in the Installation Wizard. 5. Follow the wizard to configure the settings. For detail[...]

4.4 Setting the Setting Mode for the LCD Touch Panel 92 4.4 Setting the Setting Mode for the LCD Touch Panel Set the setting mode used for configuring or manag ing system settings via administrator windows on the LCD touch panel. For details about setting modes, refer to "3.1 Operating and Managing Scanners" (page 67) . For details of the[...]

93 2. Press the [Select Mode] button . D The [Select Mode] windo w appears. 3. Press to select a setting mode. 4. Select the check boxes of the functi ons to be enabled for the setting mode. 5. Press the [OK] button. D The setting mode is set.[...]

4.5 Configuring the System 94 4.5 Configuring the System 4.5.1 Setting the Scanner Name Set a scanner name to provide a ne twork alias for the scanner. 1. Select [System Settings] J [Local Settings] J [Scanner Name]. D The [Scanner Name] window appears. 2. Enter a [Scanner N ame]. 3. In the [Member of] section, specify the scanner as a [Workgroup] [...]

95 6. Press the [Now] button. D The scanner is restarted. In the following case, the authentication window appea rs. z When specifying the scanner as a domain member z When changing the name of a scan ne r that is a member of a domain Check the requir ed authenticatio n information when adding to a domain, and enter a user name that can be added to[...]

4.5 Configuring the System 96 4.5.2 Setting the Language 1. Select [System Settings] J [Local Settings] J [Language Selection]. D The [Language Selection] wind ow appears. 2. Select a language. Select the desired language for the op erating environment. D This returns to the [Language Selection ] window. 3. Press the [OK] button. D A language setti[...]

97 4.5.3 Setting the Region/Timezone 1. Select [System Settings] J [Local Settings] J [Region/Timezone]. D The [Region/Timezone] window ap pears. 2. Select a region/timezone. 3. If you select a region/timezone in which daylight savings time is used, select whether [Dayli ght Savings Time] sh ould be on or off. 4. Press the [OK] button. D The region[...]

4.5 Configuring the System 98 4.5.4 Setting the Date/Time 1. Select [System Settings] J [Local Settings] J [Date/Time ]. D The [Date/Time] window appears. 2. Select a date format. 3. Enter the current date and time in the [D ate/Time] input field. Pressing the [Get Time] button refreshes the [Date/Time] input field with the current value of the int[...]

99 4.5.5 Setting the Keyboard Set the keyboard. 1. Select [System Settings] J [Local Settings] J [Keyboard Settings]. D The [Keyboard Settings] window appears. 2. Select a keyboard language. 3. Press the [OK] button. D The keyboard is set. Ce ntral Admin Console[...]

4.5 Configuring the System 100 4.5.6 Managing Certificates Certificates to be used for server authentic ation in SSL communication can be imported or removed. ■ Importing a Certificate File X.509 certificate files (*.ce r, *.crt) can be imported. Up to 100 certificate files can be imported. 1. Select [System Settings] J [Local Settings] J [Certif[...]

101 ■ Deleting a Certificate File 1. Select [System Settings] J [Local Settings] J [Certificate Management]. D The [Certificate Management] window appears. 2. Select a certificate file to be deleted, and pr ess the [Delete] button. D The delete confirmation window app ears. 3. Press the [Yes] button. D The certificate file is deleted. Ce ntral Ad[...]

4.6 Setting the Scan Options 102 4.6 Setting the Scan Options 4.6.1 Setting the Mult ifeed Detecti on Method "Multifeed" is an error that occurs when tw o or mo re sheets are fed simulta neously into the ADF. The detection of the differe nce in length is also regarded as multifeed. By default, multifeed detection monitors for pap er overl[...]

103 2. Set the area for multifeed detection in the [Ultrasonic Mu ltifeed Detection Zone] section. Starting from the top edge of a document sheet, set the area to be che cked for multifeeds. 3. In Step 2 , if [Middle] or [Top & Bottom] is selected, enter both "#1" (upper limit) and "#2" (lower limit). z Middle Multifeeds wil[...]

4.6 Setting the Scan Options 104 z Top & Bottom Multifeeds will be detected from the top of the page to "#1" (upper limit), and fro m "#2" (lower limit) to the bottom of the page. (b) 4. For [Select the intelligent mult ifeed detection mode.], select the multifeed detection mode to be used when a sheet with attached paper is[...]

105 4.6.2 Adjusting the Scan Starting Position (Offset/Magnification) Usually, it is not necessary to make any setting changes. Configure the following setting items. z Offset settings When the scanned output is found to be displaced rela tive to the actual documents being scanned, the scan offse ts can be adjusted. z Length magnification setting I[...]

4.6 Setting the Scan Options 106 4.6.3 Setting General Scanner Settings Usually, it is not necessary to make any setting changes. The operating mode for scann ing can be set. 1. Select [System Settings] J [Scanner Settings] J [General Scanner Settings]. D The [General Scanner Settings] windo w appears. 2. Set the operating mode for a scan. 3. Press[...]

107 4.7 Configuring the Login-Related Settings 4.7.1 Setting th e Login Settings Set the login settings. z Authentication mode setting Specify whether to use an LDAP server account or a local account saved on the scanner during the authentication process at login. If both accounts are use d, you can set the search order for the auth entication info[...]

4.7 Configuring the Login-Related Settings 108 2. For [Authentication Mode], select an authentication mode. When searching for authenticatio n information in the LDAP se rver or local account, the search order of authentication information can be selected. 3. For [Auto Login], select whether or not to enable automatic login. 4. When [Auto Login] is[...]

109 z When the [Server Type] of the LDAP server is [Other LDAP Server] z For users registered in a lo cal account Authenticate the specified user login name for a local account saved in the scanner. 5. For [Guest Account] , select whether or not logging with the guest account is possible. 6. Press the [OK] button. D The information entered is set. [...]

4.7 Configuring the Login-Related Settings 110 4.7.2 Setting the Time to Standby Mode The scanner can be set to automa tically log out and then enter a sta ndby state after specified periods of non-use. For any window after regular user login, if no operations have been performed for the specified [Logout after] period of time , the scanner automat[...]

111 2. For [Logout after], sel ect the desired time be fore automatic logout. 3. For [Standby after], selec t the desired time before switching to standby mode. 4. Press the [OK] button. D The scanner is set to first standby and then a utomatically log out after the specified times. z If the [Never] is selected for [Logout af te r], the selected ti[...]

4.7 Configuring the Login-Related Settings 112 4.7.3 Changing th e Admin Password 1. Select [System Settings] J [Login Settings] J [Adm in Password]. D The [Admin Password] window a ppears. 2. Enter the current passw ord and a new password. 3. Press the [OK] button. D The new admin password is set. If a password is lost or forgotten, login is not p[...]

113 4.8 Configuring the Network Settings 4.8.1 Giving the Scan ner an IP Address An IP address must be set in order to connect the scanner to a n etwork. 1. Select [Network Settings] J [Basic] J [IP Address]. D The DHCP or IP address setting window appears. 2. Select whether or not a DHCP is used. 3. When [Off] is selected, enter the following nu m[...]

4.8 Configuring the Network Settings 114 z If the IP address is the same as one already in use, network communica tion problems will occur . In this case, try the fo llowing steps: 1. Disconnect the LAN cable. 2. Press the [Shutdown] button on the LCD touch panel to turn the scanner off. 3. Press the power button to start the scanner with th e LAN [...]

115 4.8.2 Setting the DNS Server A primary DNS and secondary DNS can be set. 1. Select [Network Settings] J [Basic] J [DNS Server]. D The [DNS Server] window appears. 2. Enter the followin g numerical addresses: z Primary DNS z Secondary DNS 3. For [DNS Dynamic Update ], select whether or not to dynamically update the DNS. 4. Enter a [DNS Suffix]. [...]

4.8 Configuring the Network Settings 116 4.8.3 Setting the WINS Server A primary WINS and secondary WINS can be set. 1. Select [Network Settings] J [Basic] J [WINS Server]. D The [WINS Server] window appears. 2. Enter the followin g numerical addresses: z Primary WINS z Secondary WINS 3. Press the [OK] button. D The information entered is set. Ce n[...]

117 4.8.4 Setting the NTP Server Set the NTP server. 1. Select [Network Settings] J [Basic] J [NTP Server]. D The [NTP Server] window appears. 2. Enter the NTP server IP a ddress, host name, or FQDN. If an NTP server is not required, leave this field blank. 3. Press the [Sync Time] button. D The result of the time synchronizatio n for the specified[...]

4.8 Configuring the Network Settings 118 4.8.5 Setting the Proxy Server Set whether a proxy server is used whe n connecting to the FTP server or SharePoint server. When a proxy server is used for updat e check, an HTTP proxy server should be set. 1. Select [Network Settings] J [Basic] J [Proxy Server]. D The [Proxy Server] window appears. 2. Use th[...]

119 4.8.6 Checking the Network Co nnection with a Ping Test Check the network connection using a ping test. 1. Select [Network Settings] J [Basic] J [Ping]. D The [Ping] window appears. 2. For [Address], enter the IP address, host name, or FQDN for the server to be used to check th e network connection.[...]

4.8 Configuring the Network Settings 120 3. Press the [Ping] button. D A ping test is performed and the re sults are displayed. For details about the result, refer to "Checking Basic Network Operation with a Ping Test" (page 446) .[...]

121 4.8.7 Checking the Netw ork Operating Status ■ Checking the Network Status The operating status of the network can be checked . The following information is shown. If values are not shown, th e network is not working normally. Refer to "8.2 Network Connection Troubleshootin g" (page 446) , and check the settings. z MAC Address z IP [...]

4.8 Configuring the Network Settings 122 ■ Setting the Link Speed/Duplex Mode While the network operating st atus is correct, if the networ k is not communicating properly, change the Link Speed/Duplex Mode settings. 1. On the [Network Status] window, ch ange [Link speed/Duplex mode] to a fixed mode. 2. Press the [OK] button. D The Link Speed/Dup[...]

123 4.8.8 Setting the Admin Connection To use the Admin Tool or Ce ntral Admin Server for the sca nner, perform the connection settings. 1. Select [Network Settings] J [Network Admin] J [Admin Connection]. D The [Admin Connection] window appears. 2. For [SSL], select whethe r or not to enable SSL. 3. In [Port Number], enter a port num ber to be use[...]

4.8 Configuring the Network Settings 124 z If the admin connection settings ar e cha nged using the Adm in T ool, the Admin T ool is disconnected from the scanner . If any further action s are required, the Admin T ool will need to be reconnected to the scanner . z If SSL is enabled, SSL is also used fo r communication between the Centra l Admin Se[...]

125 4.8.9 Setting a Central Admin Server If [On] is selected for [Cent ral Admin], scanners can be targeted fo r Central Admin. 1. Select [Network Settings] J [Network Admin] J [Scanner Central Admin Server]. D The [Scanner Central Admin Server] window appears. 2. For [Central Admin], select whethe r or not to enable Central Admin Server. 3. Enter [...]

4.8 Configuring the Network Settings 126 7. For [Update Scheduler], set whether to enable automatic update for the scanner systems (including security , installed options), scanner settings, and Add-ins. 8. Press the [OK] button. D The information entered is set. D The scanner information is sent to the Central Admin Server. If the process is succe[...]

127 4.9 Configuring the LDAP Settings 4.9.1 Setting the Login LDAP Server If a login LDAP server is set, user au thentication will be checked. 1. Select [Network Settings] J [Authentication Server] J [Login LDAP Server]. D The [Login LDAP Server] window appears. 2. For [Server Type], set the connection settings fo r the log in LDAP server. Select [[...]

4.9 Configuring the LDAP Settings 128 7. For [Search Timeout], select the LDAP List se arch timeout delay. D The selected [Search Timeout] value is displayed. 8. For [Login User A ttributes], select logi n user attributes. When [Other LDAP Server] is selected for the [Server Type], select whether LDAP server login users can be searched for by "[...]

129 ■ LDAP Search Target The search range and method for LDAP server searches differs according to the LDAP server conne ction, or se arch base (DN) set tings ( Step 2 or Step 6 of "4.9.1 Setting the Login LDAP Server" (page 127) ). z For connecting with LDAP server (when [Act ive Directory] or [Other L DAP Server] is selected in Step 2[...]

4.9 Configuring the LDAP Settings 130 Example 1: When searching for (administra tor, user A, user B) CN= Users , DC= example , DC= com Active Directory config uration is as follows. Example 2: When searching for (user C, user D, user E) OU= department , DC= example , DC= com Active Directory config uration is as follows.[...]

131 Example 3: When searching for (user C, user D) OU= section A, OU= department , DC= example , DC= com Active Directory config uration is as follows. Example 4: When searching for all users no [Search Base (DN)] setting, or DC= example , DC= com[...]

4.9 Configuring the LDAP Settings 132 z For connecting with Global Catalog (when [Active Directory Global Ca talog] is selected in Step 2 ) The following shows an example (where the paren t domain name is example.com , and subdomain name is sub.example.com ) for the [Search Base (DN)] to be entered in Step 6 . The italic text represents variable ch[...]

133 4.9.2 Setting the e-Mail LDAP Server If an e-mail LDAP server is se t, the searches within the LDAP LIST on the [e-Mail Address Book] window can be performe d. 1. Select [Network Settings] J [Authentication Server] J [e-Mail LDAP Server]. D The [e-Mail LDAP Server] window appears. 2. For [Server Type], set the connection settings for the e-mail[...]

4.9 Configuring the LDAP Settings 134 5. If [Other LDAP Server ] is selected for [Server Type], press the [Sch ema] button. D The window for adjusting the search item schema for L DAP search appears. 6. When schema names are assigned to search items, press the [OK] button. D The [e-Mail LDAP Server] window appears again. 7. Press the [OK] button. D[...]

135 4.9.3 Setting the LDAP Search Parameters Set the LDAP search parameters. LDAP search parameters are search conditions specified for the (le ft a nd middle) buttons displayed on the LDAP List in the [e-Mail Address Book] win dow. The buttons are, for example, the [First Name] and [Last Name] buttons on the fo llowing window. By pressing a search[...]

4.9 Configuring the LDAP Settings 136 2. Select the search it em(s) to set for the le ft or middle button. Multiple search items can be select ed. If multiple items are selected, a search operation tries to find entries con taining any of the search words. 3. For [Result Format], specify the fo rmat of the LDAP search result. 4. Enter the button na[...]

137 4.10 Configuring the e-Mail-Related Settings 4.10.1 Setting the e-Mail Server 1. Select [Network Settings] J [e-Mail] J [SMTP Server]. D The [SMTP Server] window appears. 2. Enter the SMTP server IP ad dress, host name, or FQDN in the [Address] input field. 3. For [SSL], select whethe r or not to use SSL fo r the co mmunication with the SMTP se[...]

4.10 Configuring the e- Mail-Related Settings 138 8. Set the [Maximum Attachment Size] for e-mails (total data size when sending an e-mail). 9. For [Address Warning Limit], set th e maximum number o f addresses to which e-mail can be sent without conf irmation. If the number of recipient addresses specified for an e-mail is then larger than this va[...]

139 4.10.2 Configuring Settin gs for Sending e-Mail Configure the user [Send e-Mail] window used by a regula r user to send a scann ed image by e-mail. Set the character enco ding used when e-mails are sen t. 1. Select [Network Settings] J [e-Mail] J [Send e-Mail]. D The [Send e-Mail] window appears. 2. For [Sender e-Mail Address Selection from the[...]

4.10 Configuring the e- Mail-Related Settings 140 4.10.3 Setting a File Name Format fo r When Attaching Scanned Data to e-Mail Set a file name format for when attaching scann ed data to an e-mail. The "File Name" entered on the [Send e-Mail] window is displayed as the default value for this setting. 1. Select [Network Settings] J [e-Mail][...]

141 2. Select a file name format. 3. For [Date Format], se lect a date format. 4. For [Delimiter], select a delimiter. 5. Press the [Preview] button. D The specified file name format is displayed to the right of the [Preview] button. 6. Check the file name format. 7. Press the [OK] button. D The file name format is set. When multiple file names are[...]

4.11 Setting the Fax Server 142 4.11 Setting the Fax Server Set the fax server (RightFax). 1. Select [Network Settings] J [Fax] J [Fax Server]. D The [Fax Server] window appears. 2. Enter a monitored fax server (RightFax) e-mail address. If the fax server setting is not req uired, leave the field blank. For details about e-mail addres s settings va[...]

143 4.12 Setting Folders for Saving Scanned Data The following folders can be set as the folders for saving scanned data. z Network Folder z FTP Server Folder z SharePoint Folder 4.12.1 Setting the Network Folders A list of network folders may be set as [Save] targe ts for scanned data. Any accessible file server folder ca n be specified as a netwo[...]

4.12 Setting Folders for Saving Scanned Data 144 ■ Registering a Network Folder (Network Tree) 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Press the [Add] button. D The window for selecting a network folder appears. Desired domain s may not be shown in the Net work Folders. In th i[...]

145 3. Select a domain . D The network tree expands and the subordi nate comp uter names are displayed. If an authentication window is displaye d, enter a user name and p assword. If authentication is successful, the subo rdinate computer names are displa yed. 4. Select a computer . D The network tree expands and the subor dinate n etwork folder na[...]

4.12 Setting Folders for Saving Scanned Data 146 ■ Registering a Network Folder (Network Path) 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Press the [Add] button. D The window for selecting a network folder appears. 3. Press the [Network Path] button. D The window for adding a netw[...]

147 ■ Renaming a Network Folder 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Select the network folder that is to be renamed. 3. Press the [Edit] button. D The window for editing the network folder appears. 4. Enter a folder alias. 5. Press the [OK] button. D The network folder is r[...]

4.12 Setting Folders for Saving Scanned Data 148 ■ Viewing the N etwork Folder Details 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Select the desired network fo lder from the folder list. 3. Press the [Details] button. D The information for the selected network folder is displayed.[...]

149 4.12.2 Setting the FTP Server Folders A list of FTP server folders may be se t as [Save] targets for scanned data. Any FTP server folder can be specified as a n FTP server folder. Up to the total of 100 FTP server folders and ne twork folders can be added. For details about setting network folders, refer to "4.12.1 Setting the Network Fold[...]

4.12 Setting Folders for Saving Scanned Data 150 2. Press the [Add] button. D The window for setting an FTP server folder appears. 3. Enter a [Folder Alias] for the FTP server folder. 4. Enter an [FTP P ath] for the FTP s erver folder. 5. Set a [Port Number] for the FTP server. 6. In the [User Name] and [Password] i nput fields, enter the authentic[...]

151 12. Press the [OK] button. D User authentication may be required to access the FTP server. When the user name and password are valid, the [FTP Server Folder] window appe ars again and the FTP server folder is set . ■ Changing the FTP Server Folder Settings 1. Select [Network Settings] J [FTP Server Folder] J [FTP Server Folder]. D The [FTP Se[...]

4.12 Setting Folders for Saving Scanned Data 152 ■ Viewing the FTP Serv er Folder Details 1. Select [Network Settings] J [FTP Server Folder] J [FTP Server Folder]. D The [FTP Server Folder] window appears. 2. Select the desired FTP server folder from the folder list. 3. Press the [Details] button. D The information for the selected FTP server fol[...]

153 4.12.3 S etting the SharePoint Folders A list of SharePoint folders may be set as [Scan to SharePoint] targets for scan ned data. For details about setting a file name for scann ed da ta to be saved in a SharePoint f older, refer to "4.12.4 Setting a File Name Forma t for When Saving Scanned Data" (page 156) . 1. Select [Network Setti[...]

4.12 Setting Folders for Saving Scanned Data 154 5. Select the folder that is to be a save target from th e [SharePoint Site Folders] list, and pr ess the [<<<] button. D The selected folder is added to the [ Scan to SharePoint Folders] list, making it available to users as a save ta rget. ■ Renaming a SharePoint Folder (D isplay Name) 1[...]

155 4. Enter the name that is to be shown for the sele cted SharePoint folder. 5. Press the [OK] button. D The SharePoint folder is renamed. ■ Removing a SharePoint Folder 1. Select [Network Settings] J [SharePoint Folder] J [SharePoint Folder]. D The [SharePoint Folder] window a ppears. 2. From the [Scan to SharePoint Folders] li st, select the [...]

4.12 Setting Folders for Saving Scanned Data 156 4.12.4 Setting a File Name Format for When Saving Scanned Data A file name format can be set to be used when scanned data is saved in a ne twork folder, FTP server folder, or SharePoin t folder. The specified file name format is used for the default value in the [File Name] input field on the [Save] [...]

157 2. For [Sub-folder Name Fo rmat], set a folder in which to save the scanned data. z Do not select a name format for a sub-folde r if you save the scanned data directly in the network folder, FTP se rver folder, or SharePoint folder. z Select a name format for a sub-fo lder if you save the scanned data in the sub- folder under the network folder[...]

4.12 Setting Folders for Saving Scanned Data 158 4. For [Seq. Number], select a sequence number format. 5. For [Date Format], se lect a date format. 6. For [Delimiter], select a delimiter. 7. Press the [Preview] button. D The specified file name format is displayed to the right of the [Preview] button. 8. Check the file name format. 9. Press the [O[...]

159 4.13 Setting the Network Printers Set a printer connected to the netwo rk. The procedure for setting a networ k printer is as follows. 1. Check the printer driver. For details, refer to "Checking the Printer Drivers" (page 160) . 2. Set the printer properties. For details, refer to "Setting the Printer Properties" (p age 161[...]

4.13 Setting the Network Printers 160 ■ Checking the Printer Drivers The driver installed on the prin t server must be compatible with Windows XP. Use the following procedure to check wheth er t he drivers installed on the print server are Windows XP compatible drivers. 1. From the [Start] menu on the pr int server, select [Control Pan el] J [Pri[...]

161 ■ Setting the Printer Properties Use the following procedures t o set a printer. 1. From the [Start] menu on the pr int server, select [Control Pan el] J [Printers and Faxes]. D The [Printers and Faxes] window appears. 2. Right-click on a printer, and select [Properties]. D Printer properties appear. 3. Press the [Printing Defaults ] button o[...]

4.13 Setting the Network Printers 162 It is recommended that the same printer be added to the print serv er multiple times for each instance of property settin gs. For exam ple, "for color p rinting" and "for black & white print ing". For a color printing example, the pr ocedure for adding a printer is as follows. 1. From th[...]

163 Since the shared name is displayed on the windo ws of the scanner, it is recommended to name the printer with a n alias that indicates the contents of the properties settings as follows. D Follow the prompts on the window. The "Completing th e Add Printer Wizard" message indicates that the printer addition h as completed. Press the [F[...]

4.13 Setting the Network Printers 164 ■ Registering a Network Printer (Network Tree) 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Press the [Add] button. D The window for selecting a network printer ap pears. Some domains may n ot be shown in the window for selecting a network printer. In [...]

165 3. Select a domain . D The network tree expands and the subordi nate comp uter names are displayed. If an authentication window is displaye d, enter a user name and p assword. If authentication is successful, the subo rdinate computer names are displa yed. 4. Select a computer . D The network tree expands and the subor dinate n etwork printer n[...]

4.13 Setting the Network Printers 166 6. Press the [OK] button. D The window returns to the [Network Printer] window, a nd the registered network printer is added to the network printer list. z Once the network printer is registered, do not change the shared name or printer alias on th e print server . z T o change the sha red name o r printer alia[...]

167 ■ Registering a Network Printer (Network Path) 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Press the [Add] button. D The window for selecting a network printer ap pears. 3. Press the [Network Path] button. D The window for adding a network printer ap pears. 4. Enter a network printer [...]

4.13 Setting the Network Printers 168 ■ Renaming a Networ k Printer 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Select the network printe r that is to b e renamed. 3. Press the [Edit] button. D The window for editing the network printer alias appears. 4. Enter a new printer alias. 5. Pres[...]

169 ■ Removing a Networ k Printer 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Select th e network printe r that is to be removed from the printer list. 3. Press the [Remove] button. D The window for removing a network printer appe ars. 4. Confirm the details of the network printer that is[...]

4.14 Viewing the Scanner Details 170 4.14 Viewing the Scanner Details 4.14.1 Viewing the System Status 1. Select [Monitoring & Management] J [Status Details] J [System Status]. D The system status information is displayed. Ce ntral Admin Console[...]

171 4.14.2 Viewing the Usage Status Information about the number o f documents that have been scanned and the status of the scanner's consumable parts (pad assy or pick roller) can be viewed. For details about replacing consumable parts, refer to "7.5 Replacing Parts" (page 426) . ■ Viewing the Status of Consumable Parts 1. Select [...]

4.14 Viewing the Scanner Details 172 4.14.3 Viewing the Status of Installed Options 1. Select [Monitoring & Management] J [Status Details] J [Installed Options]. D The [Installed Options] window appears. Ce ntral Admin Console[...]

173 4.14.4 Managing the User Log The most recent 1,000 user log en tries are saved by the scanner. ■ Viewing the User Log Details The user log summary is shown in d ate/ti me order. Even if the [Region/Timezone] or [Date/Time] settings are changed, the order of the log entries will not be changed. 1. Select [Monitoring & Management] J [Status[...]

4.14 Viewing the Scanner Details 174 ■ Download ing the User Logs in CSV Format User logs can be downloaded to a co mputer in CSV format. The file is saved in the following format : "Date","Time","User","Result","Code","Operation","Pages","De scription" The default fi[...]

175 4.14.5 Managing the System Log Up to 1,000 system information logs (such as for startup, shutdown, and system errors) are saved in the scanner. ■ Viewing the System Log Details The system log summary is shown in date/t i me order. Even if the [Region/Timezone ] or [Date/Time] settings are changed, the order of the log entries will not be chan[...]

4.14 Viewing the Scanner Details 176 ■ Download ing the Syste m Log in CSV Format When downloaded to a computer, the file will contain CSV format data. The file is saved in the following form: "Date","Time","Type","Message" The default file name is "SystemLog .csv". 1. Select [Monitoring & Man[...]

177 4.15 Managing the User Data Store and System Settings 4.15.1 Maintaining the User Data Store The scanner's user data store ca n be backed-up, restored, and deleted. The user data store contains the f ollowing information: z "My List" e-Mail Address Books z Scan Settings z User Logs z Fax Number List z Name of the last network pri[...]

4.15 Managing the User Data Store and System Settings 178 5. The user data store (con taining users A001 to A100) backed up in Step 2 is restored. D Users A001 to A100 are to be restore d, of whom 50 are already in the current user data store (users A001 to A050) and so will be overwrite targets. Users A051 to A100 are considered "new" us[...]

179 2. Press the [Backup] button. D The [File Download] dialog box appears. 3. Press the [Save] button. D The [Save As] dialog box appears. 4. Enter a file name, and specify a folder for saving the file. Use of a name that includes the sc anner name and backup date is recommended. 5. Press the [Save] button. D A backup copy of the user data store i[...]

4.15 Managing the User Data Store and System Settings 180 ■ Restoring the U ser Data Store The scanner's user data store ca n be restor ed from a backed-up user data store file. 1. Select [Monitoring & Management] J [Data Management] J [User Data Store]. D The [User Data Store] window appears. 2. Select a user data store backup file. Pre[...]

181 4.15.2 Maintaining th e System Settings The scanner's system settings set by the administrator can be sa ved in CSV format, backed up, restored, or returned to their factory default values. ■ Download ing the System Se ttings in CSV Format System settings downloaded in CSV format may b e viewed by using spreadsheet software. CSV system s[...]

4.15 Managing the User Data Store and System Settings 182 ■ Backing up System Settings The administrator can back up the scann er system settings. Backup files can later be used to restore sy stem settings. Make ba ckups periodically just in case. The default file name is "SystemSettingsFile". 1. Select [Monitoring & Management] J [[...]

183 ■ Restoring the System Settings Restore the system settings. The system settings can be resto red in the following ways. z Return the system settings backup file to the same scanner z Import the system settings backed up from another scanner to the current scanner 1. Select [Monitoring & Management] J [Data Management] J [System Settings [...]

4.15 Managing the User Data Store and System Settings 184 ■ Resetting Factory Defaults The system settings or entire system can be reset to factory default s. 1. Select [Monitoring & Management] J [Data Management] J [System Settings File]. D The [System Settings File] window appears. 2. Perform either of the following steps. z To reset syste[...]

185 4.16 Maintaining the System 4.16.1 Updating the Sca nner's System Software The scanner system, security system, and inst alled options can be updated as follows. 1. Select [Monitoring & Management] J [Maintenance] J [System Update]. D The [System Update] window appears. 2. Select a system update file. Press the [Browse] button to selec[...]

4.16 Maintaining the System 186 3. Press the [Upload] button. D The [Current System Version] and [Was Updated On] values a re displayed. 4. Press the [OK] button. D The system update process is starte d. After the system has updated, the scanner is restarte d. When installed options or the system including insta lled options are updated, the follow[...]

187 4.16.2 Checking for New Updates You can check whether new u pdates are available from the published server fo r the scanner system, security sy stem, and installed options. You can also set whether to receive an e-mail notification if a new update is released. ■ Checking for New Updates Manually 1. Select [Monitoring & Management] J [Main[...]

4.16 Maintaining the System 188 ■ Checking for Updates at Scanner Startup You can set the functio n for automatically checking f or updates each time the scanner is started. 1. Select [Monitoring & Management] J [Maintenance] J [System Update]. D The [System Update] window appears. 2. Select the [Check for update s at scanner star tup.] check[...]

189 4.16.3 Maintaining Add- in Modules An "Add-in" is an application created by using the ScanSnap N1800 SDK (de velopment kit). This section describes ho w to check the Add-in status, how to insta ll/uninstall an Add-in module, how to upload an Add- in settings file, and how to set the on-screen keyboard to be displayed when running a n [...]

4.16 Maintaining the System 190 ■ Uninstalling an Add-in Module 1. Select [Monitori ng & Management] J [Maintenance] J [Add-in Software]. D The [Add-in Software] window appears. 2. Perform either of following operations: z To uninstall one Add-in module, select the Add-in module from the list and press the [Uninstall] button. z To uninstall a[...]

191 ■ Uploading an Add-in Settings File 1. Select [Monitori ng & Management] J [Maintenance] J [Add-in Software]. D The [Add-in Software] window appears. 2. When multiple Add-ins are installed, select the target Add-in from the list. 3. Press the [Browse] button and specify the Add-in settings file to be uploaded. 4. Press the [Upload] button[...]

4.16 Maintaining the System 192 4.16.4 Setting the Info rmation Output Level 1. Select [Monitoring & Management] J [Maintenance] J [Technical Support]. D The [Technical Support] windo w appears. 2. Enter the desired in formation output level. Set the level requested by your FUJITSU scanner de aler or an authorized FUJITSU scanner service provid[...]

193 4.16.5 Obtaining Technical Support If any problems occur when setting up or u s ing the scanner, technical supp ort information can be collected to help determine the cause of the problem. The information obtain ed should be sent to your FUJITSU scanner dealer alo ng with the scanner when given for repair. 1. Select [Monitoring & Management[...]

4.16 Maintaining the System 194 4.16.6 Setting the Destinatio n for Alert Notifications An alert notification can be sent by e-mail w henever a scanner alert si tuation occurs. Th is section describes how to specify an e-mail addr ess as the destination for alert notification. When the destination for alert notification is set, an aler t notificati[...]

195 4. To perform SMTP auth entication, for [SMTP Se rver Authentication], specify the user authentication info rmation to be used for sending e- mail. 5. Press the [OK] button. D The destination for alert notifications is set. 4.16.7 Getting a Screenshot on the LCD Touch Panel The image of the window displayed on the LCD touch panel can be receive[...]

4.16 Maintaining the System 196 3. Press the [Get Screenshot] button. D A screenshot of the current window on the LCD touch panel is acquir ed and displayed. 4. Select a file format (B MP or JPEG) of the image of the screenshot to be saved. 5. When you refer to a date/tim e, the scanner as the connection destination, or a comment to define a file n[...]

197 4.17 Setting a Job Sequence After the job sequence, job menu, and job gr oup settings are performed on the Job Menu , a regular user can use each assigned jo b menu at login, and process a job. 1. setting a job sequence A job sequence is a single operation that pu lls together several user operations (e- Mail/Fax/Print/Save) accordin g to the s[...]

4.17 Setting a Job Sequence 198 3. Job Group Settings A job group is a group of users a ssigned with the same job menu, by the administrator. Users associated with a group can use it s job menu. All users who are not included in any job group belong to a de fault group. For example, job menu A is assign ed to group A, and job menu D is assigned to [...]

199 4.17.1 Job Setting Quick User Guide The procedure for an administrator to set up job is shown below. Setting a job sequence For details, refer to "4.17.2 Setting a Job Sequence" (page 201) . Jobs List View, add to, or edit the Jobs List. Job Details Set the scan options, message screen, and operations after scanning for a selected job[...]

4.17 Setting a Job Sequence 200 Processing a job For details, refer to "6.14 Processing a Job" (page 405) . Process the job. When a user logs in, the assigned job menu is displayed, and a job can be selected and processed. Before processing a job set on the job mode edit window of the Central Admin Console, the job mode settings set on th[...]

201 4.17.2 Setting a Job Sequence Set the scan options and jo b item (e-Mail/Fax/P rint/Save) to be processed together as a job sequence. Up to 1,000 job sequence s can be set. ■ Adding a Job Sequence This section describes ho w to add a job sequ ence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Press the [New] butto[...]

4.17 Setting a Job Sequence 202 4. Press [ ] to the left of [Common Se ttings], a nd set the opera tions for when a job is processed. The layout o f the message di splayed in the messa ge screen settings, and the actual [Message Screen ] layout in the scanner may differ. Check the layout in the scanner and th en enter the title and message in the [[...]

203 5. Press [ ] to the left of [Scan Settings]. Set the desired scan options, such as Carrier She et, Color Mode, and Paper Size. For details about setting values, refer to "6.9 Set ting the Scan Options" (page 356) . 6. Set a job item. For [Job Items], select one of following items: z e-Mail z Fax z Print z Save Up to ten items can be s[...]

4.17 Setting a Job Sequence 204 7. If [e-Mail] is selecte d for the job item in Step 6 , perform settings related to sending e-mail. For details about setting values, refer to "6.4 Sen ding the Scanned Data by e-Mail" (page 309) . z Press the [Browse] button to set a dif ferent e-mail address from the [LDAP List] window . T o filter the L[...]

205 8. If [Fax] is selected for the job item in Step 6 , perform settings related to sending a fax. For details about setting values, refer to "6.5 Sen ding the Scanned Data by Fax" (page 324) . 9. If [Print] is selected for the job item in Step 6 , perform settings related to printing. For details about setting values, refer to "6.6[...]

4.17 Setting a Job Sequence 206 10. If [Save] is selected for the job item in Step 6 , perform settings related to saving. For details about setting values other t han th ose for a [Save process results file], refer to "6.7 Saving the Scanned Data to a Network Folder" (page 344) . Process results files are formatted as follows: z Process [...]

207 11. Press the [OK] button. D A job sequence is added to the [ Jobs List] window. ■ Cloning a Job Sequence This section describes ho w to clone a job sequence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Select the job se quence to be cloned. 3. Press the [Clone] button. D The [Job Details] window appears. 4. Clon[...]

4.17 Setting a Job Sequence 208 ■ Deleting a Job Sequence This section describes ho w to delete a job sequence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Select the job seque nce to be deleted. 3. Press the [Delete] button. D The confirmation window appears. 4. Press the [OK] button. D The job sequence is deleted. [...]

209 ■ Filtering the LDAP List This section describes ho w to filter the LDAP List on the [LDAP List] window. 1. For [User Name], select the displ ay format for the user names shown on the user name/e-mail address list. 2. Enter the LDAP server and charact er string to be used for LDAP searches in the [S earch Base] field. The LDAP entries under t[...]

4.17 Setting a Job Sequence 210 4.17.3 Setting a Job Menu Assign the job sequence set in "4.17.2 Setting a Job Sequ ence" (page 201) to a job button, and job buttons on a job menu. Up to 100 job menus can be set. ■ Adding a Job Menu This section describes ho w to add a job menu . 1. Press the [Job Menus] button. D The [Job Menus List] w[...]

211 2. Press the [New] button. D The [Job Menu Layout] area becomes act ive. 3. Enter th e j ob menu name. 4. Select the job butt on position, and pres s the [Edit] button. D The [Job Button Settings] window appears. 5. Enter the job button name. 6. For [Select Button Pixmap], select a job button pixmap. The selected job button pixmap is shown as a[...]

4.17 Setting a Job Sequence 212 7. To start the A dd-in module when the job but ton is pressed, select the Add-in module to be started from [Add-in]. 8. Select a job sequence from th e list to set as the job button. 9. Press the [OK] button. D A job button is set on the [Job Menu Layou t] area. 10. Repeat Step 4 through Step 9 as required for the n[...]

213 11. Change the position of the job buttons as necessary. Select the job button to move, and then select either the [ S ] button or the [ T ] button to move it. The relationship between the order of job buttons on the [Job Menu Layout] area and the arrangement of buttons on the [Job Menu] is shown below. 12. For [Message Screen], set whether to [...]

4.17 Setting a Job Sequence 214 ■ Cloning a Job Menu This section describes ho w to clone a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears. 2. Select the job menu to view. 3. Press the [Clone] button. D The [Job Menu Layout] area becomes act ive. 4. Clone the detailed job menu settings. 5. Press the [OK] button. [...]

215 ■ Deleting a Job Menu This section describes ho w to delete a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears. 2. Select the job menu to be deleted. 3. Press the [Delete] button. D The confirmation window appears. 4. Press the [OK] button. D The job menu is deleted. ■ Viewing the Detailed Settings for a Job [...]

4.17 Setting a Job Sequence 216 4.17.4 Setting a Job Group Assign the job menu set in "4.17.3 Setting a Job Menu" (page 21 0) to a job group. Users included in a job group can use the job menus assigned to the group. Users included in multiple job groups can use the multiple job menus assign ed to those groups. Up to 100 job groups can be[...]

217 2. Press the [New] button. D The [Settings For Selected Group(s)] area become active. 3. Enter the job group name for [Job Group Name]. 4. Press the [Select] button. D The [Select Job Menu] window appears. 5. Select a job menu. 6. Press the [OK] button. D A job menu is set on the [Settings For Select ed Group(s)] area.[...]

4.17 Setting a Job Sequence 218 7. Set whether or not to display th e Multi-Function Menu. 8. Press the [Edit] button. D The [Group Member Settings] window appears. 9. For [Member Name Format], sel ect the member name format. The [Member Name] of the [Grou p Membership List] or [Member Search] is shown, according to the selected format. 10. Enter t[...]

219 12. Press the [<<<] button. D The user, Active Directory group, or local account is add ed to the [Group Membership List]. 13. Press the [OK] button. D The number of membe rs registered as jo b group members is shown in [Number of Members] on the [Settings For Selected Gro up(s)] window. 14. To include the guest account as a j ob group[...]

4.17 Setting a Job Sequence 220 ■ Editing a Job Group This section describes ho w to edit a job group. 1. Press the [Job Groups] button. D The [Job Groups List] window appears. 2. Select the check box for th e job group to be e dited. 3. Press the [Edit] button. D The [Settings For Selected Group(s)] area becomes active. 4. Change the detail ed j[...]

221 ■ Viewing the Detailed Sett ings for a Job Group This section describes ho w to view the detailed settings for a job group. 1. Press the [Job Groups] button. D The [Job Groups List] window appears. 2. Select the job group to view. D The details for the selected job group appear in view mode in the [Settings For Selected Group(s)] area. ■ As[...]

4.17 Setting a Job Sequence 222 3. Press the [Edit] button. D The [Settings For Selected Group(s)] area becomes active. 4. Press the [Select] button. D The [Select Job Menu] window appears. 5. Select a job menu. 6. Press the [OK] button. D A job menu is set on the [Settings For Select ed Group(s)] area. 7. For [Modes Available To User], set whether[...]

223 ■ Filtering the LDAP List This section describes ho w to filter the LDAP List on the [Job Group Member Settings] window. 1. For [Filter Conditions ] of the LDAP List, sel ect the filtering method. 2. Enter the filter character string. 3. Select the filter target. If multiple items are selected, a search operation tries to find entries con tai[...]

4.18 Messages 224 4.18 Messages The following shows an example of the window that appears to displa y a message for the administrator. The following lists the meanings o f icons shown on message windows. Icon Details Indicates a warning message. This icon is displayed also for improper input values. Read the message and press the [OK] button. Indic[...]

225 4.18.1 Administrator Window Messages For details about messages and syste m logs, other than those shown in the table below, refer to Help. Window Message Action Admin Tool Connection error For details about the action to be taken, refer to "8.2.3 Failure to Access the Scanner using a Web Browser, Admin Tool, or Central Admin Server" [...]

226 Chapter 5 Administrator Operations (Central Admin Console) This chapter explains scanner settin g and management of the scanne r performed using the Central Admin Console. 5.1 Function List.......................... ..................................................... ......................... 227 5.2 Central Admin Console Window..............[...]

227 5.1 Function List The functions that ca n be used in the Central Ad min Console are as follo ws. Function Used to... See... Scanner Configuration Management View information for each scanner in the Central Admin Console. Also you can export the information in CSV format by using the export function. z Edit Scanner Configuration Settings for the[...]

5.1 Function List 228 Scanner Settings Update Create scanner settings in the Central Admin Server, and upload/release them to multiple scanners. The contents of the scanner settings can be changed per settings group. z Update Call Scanner settings can be applied to multiple scanners at once. "5.8 Monitoring and Maintaining the Scanner Network&[...]

229 Job Mode Settings Share jobs between multiple scanners. Job mode settings can be created and edited in the Central Admin Console. "5.12 Setting the Job Mode" (page 269) User Data Roaming Share user information such as the e- mail address book and scan settings between scanners. "4.8.9 Setting a Central Admin Server" (page 12[...]

5.2 Central Admin Console Window 230 5.2 Central Admin Console Window The windows of the Central Admin Console are as follows. When a button in the men u is pressed, the corresponding window is shown. z [Scanner Admin Operations] window z [Scanner Operation Monitor] window z [Scanner Config List] window z [Event Log] window You can set the [Scanner[...]

231 5.3 Central Admin Console Quick Guide Administrator operations for manageme nt us ing the Central Admin Console are as follows. Pre-settings 1. Installing the Central Admin Server Softw are 2. Installing the Central Admin Console 3. Setting up a Fire wall for the Central Admin Server 4. Configuring the Scanner Settings for Central Admin Ma nage[...]

5.3 Central Admin C onsole Quick Guide 232 Scanner settings / management z Monitoring and Maintaining the Scanner Network z Updating the System z Installing an Add-in z Updating the Scanne r Settings z Setting the Job Mode z Viewing the Update Stat us Lists For details, refer to the following. z "5.8 Monitoring and Maintaining the Scanner Netw[...]

233 5.4 Pre-settings for Using Central Admin Console This section explains the required pre-se ttings for using the Central Admin Console. 5.4.1 Installing the Centra l Admin Server Software Install the Central Admin Server software in a computer. 1. Perform Step 1 to Step 3 of "Installing the Ad min Tool" (page 82) . D The download windo[...]

5.4 Pre-settings for Usin g Central Admin Console 234 3. Press the [Download] button. D Follow the instructions displayed on the wind ow. The following settings will be required. De termine the port number and protocol to be used in advance. z Port number for scanner communicatio n z Port number for Central Admin Console commu nication After instal[...]

235 z For details about t he operating environment requir ed for installing the Central Admin Server sof tware, refer to "1.4.3 Requirem ents for Central Admin Server" (page 48 ) . z When installing the Central Admin Serv er software, the sa me necessary pre- settings before logging in with the Admin T ool are required. For det a ils, ref[...]

5.4 Pre-settings for Usin g Central Admin Console 236 z If an interruption or erro r occurs during the in stallation or uninstallation process, the following software component s may be installed. z AMMANAGER instance of Microsoft SQL Server 2005 z Microsoft SQL Server Native Client z Microsoft SQL Server Setup Support File s z Microsoft SQL Server[...]

237 ■ Importing the Certificate This section uses Windows Server 20 03 as an example. 1. To startup IIS Manager, on the [S tart] menu, point to [Administrative Tools], and select [Internet Info rmation Services (IIS) Manager]. 2. Show the Web sites for importing the certificate. Certificates are imported to the follo wing Web sites: z AmConsole z[...]

5.4 Pre-settings for Usin g Central Admin Console 238 5.4.2 Installing the Central Admin Console Install the Central Admin Console in a computer. 1. Perform Step 1 to Step 3 of "Installing the Ad min Tool" (page 82) . D The download window appears. 2. Press the [Next] button for [Central Admin Console]. D The Central Admin Console downloa[...]

239 D Follow the instructions displayed on the wind ow. When "Installation complete" is d isplayed, the installation is complete. Press the [Close] button. D After installation is completed, log out from the scanner on the Web browser and close the Web browser. D After installation, the Central Admin C onsole can be started by selecting t[...]

5.4 Pre-settings for Usin g Central Admin Console 240 5.4.3 Setting up a Firewall for the Central Admin Server This section describes the firewall settings for the Central Admin Server. Set the following port number for communicati on in the Cen tral Admin Server, to enable management by the Central Admin Console . For details about setting a firew[...]

241 5.4.5 Uninstalling the Ce ntral Admin Server Software/Central Admin Console This section describes how to uninstall the Central Admin Serve r Software/Central Admin Console. Refer to this section if uninstallation is required. ■ Uninstalling the Centra l Admin Server Software This section uses Windows Server 20 08 as an example. Uninstall the[...]

5.5 Central Admin Server Login: via the Central Admin Console 242 5.5 Central Admin Server Logi n: via the Central Admin Console Using the Central Admin Console allows an administrator to set multiple scanners via the network interface. This section describes ho w to login from the Central Ad min Console. 1. Select the [Start] menu J [All Programs][...]

243 3. Press the [Connect] button. D The Central Admin Console login window appe ars. 4. Enter the user name and p assword of the administrator. z If the port number was changed in "5.6 Setting the Central Admin Server" (page 245) , enter the port number changed for [Port Number]. z T o use SSL, select the [Use HTTPS] check box. z If Cent[...]

5.5 Central Admin Server Login: via the Central Admin Console 244 5. Press the [Login] button. D If the user is authenticated, the Central Admin Console main window appears. The main window shown after login can be changed. For details, refer to "5.6 Setting the Cent ral Admin Server" (page 245) .[...]

245 5.6 Setting the Central Admin Server Operating environment for the Central Ad min Server is set up by cha nging the administrator password and setting netwo rk and LDAP server. ■ Setting the O perating Environment 1. Click the [Scanner Central Admin Ser ver Settings] link on the Central Admin Console main window. D The [Scanner Central Admin [...]

5.6 Setting the Ce ntral Admin Server 246 2. Select the [Automati cally add new scanners to the Centra l Admin configuration when they are disc overed.] check box to add a new scanner automatically. 3. In [Network Connection], set up the network to communicate with scanners and the Central Admin Console. 4. In [Screen Settings], configure the Centr[...]

247 6. When a SharePoint folder is to be used in the scanner settings, perform the setting for connecting with SharePoi nt server in [SharePoint Server Connection Settings]. Initials Enter the schema name that is to be associated with the [Initials] search item. The default value is "initials". Comment Enter the schema name that is to be [...]

5.6 Setting the Ce ntral Admin Server 248 7. In [Software Update Time-Peri od Restrictions], set whether to automatically update the scanner syst em, security, installed options, and Add-ins using the Central Admin Server. 8. In [Operation Monitor], set whether to check the operating status of scanners. 9. In [Error Notification Settings], set whet[...]

249 3. Enter a new administrator passwor d and press the [Change Password] button. D The [Scanner Central Admin Server Se ttings] window is shown again .[...]

5.6 Setting the Ce ntral Admin Server 250 ■ Clearing the User Roaming Data 1. Click the [Scanner Central Admin Ser ver Settings] link on the Central Admin Console main window. D The [Scanner Central Admin Server Se ttings] window appears. 2. Press the [User Roaming Da ta (Sele ct & Clear)] button. D The [User Roaming Data (Select & Clear)[...]

251 5.7 Setting Scanner Configuration Scanner configuration is set by adding, ed iting and deleting scanner configuration. Scanner configuration is information used to id entify scanners on the Central Admin Server, when registering configuration information fro m a scanner to the Central Admin Server. The registered scanners can be reviewed, and m[...]

5.7 Setting Scanner Configuration 252 System Updates Whether or not the system is to be updated Yes — Info Last Modified Last date and time scanner configuration was modified — (*1) — (*1) Registered Whether or not information of a target scanner is added to Central Admin Server — (*1) — (*1) Update Status Indicates the most recent update[...]

253 PAD ASSY (Sheets) Number of times pad assy has been used —Y e s PICK ROLLER (Sheets) Number of times pick roller has been used —Y e s Total Throughput (Sheets) Total number of scanned sheets —Y e s Initial Use Date on which scanner was registered —Y e s Cumulative On Time (Hours) Total scanner "On" time, in hours —Y e s Last[...]

5.7 Setting Scanner Configuration 254 ■ Importing Scanner Configuration Scanner configuration can be registered for severa l scanners at once, by imp orting the scanner configuration file. For details a bout the importable data (setting s) allowed in a scanner configuration file, refer to "B.2.1 Scanner Configuration File Format (for Importi[...]

255 4. Press the [Import] button. D The scanner configuration file is imported and the scanners are registered. ■ Exporting Scanner Configuration This section describes ho w to export scanner configura tion to a file. 1. Press the [Config List ] button in the Central Admin Console main window. D The [Scanner Config List] window a ppears. 2. Press[...]

5.7 Setting Scanner Configuration 256 ■ Adding Scanner Configuration This section describes ho w to add scanner configuration. 1. Press the [Config List ] button in the Central Admin Console main window. D The [Scanner Config List] window a ppears. 2. Press the [New] button. D The [Edit Scanner Details] window appears. 3. In [Scanner Name], enter[...]

257 ■ Cloning a Scanne rs Configuration This section describes ho w to clone a registered scanners configura tion. 1. Press the [Config List ] button in the Central Admin Console main window. D The [Scanner Config List] window a ppears. 2. Select the check box for the scanner to be cloned . 3. Press the [Clone] button. D The [Edit Scanner Details[...]

5.7 Setting Scanner Configuration 258 ■ Deleting Scanner Configuration This section describes ho w to exclude scanners from Central Admin management. 1. Press the [Config List ] button in the Central Admin Console main window. D The [Scanner Config List] window a ppears. 2. Select the check box for the scanner to be deleted. 3. Press the [Delete][...]

259 ■ Viewing the Scan ner List This section describes how to view scanner configuration. 1. Press the [Config List ] button in the Central Admin Console main window. D The [Scanner Config List] window a ppears. 2. Click the link of th e scanner wh ose configurat ion you want to view. The [Scanner Details] window appears. 3. View the scanner info[...]

5.8 Monitoring and Mainta ining the Scanner Network 260 5.8 Monitoring and Maintain ing the Scanner Network The registration status of scanners, the st atus of variou s scanner processes, and the event log can be viewed. 1. Press the [Admin Operat ions] button in the Cent ral Admin Console main window. D The [Scanner Admin Oper ations] window appea[...]

261 5.9 Updating the System The system, security, and insta lled options can be updated by uploading a new system update module and set ting update calls. The new system update module will be released, and applied to the scanne rs when one of the following occurs: z Scanner is started, or resumed from the standby mode z Scanner is logged out z Scan[...]

5.9 Updating the System 262 2. In [Model List], select [N1800]. D [Registered System Update] shows the detai ls of the currently available update modules. 3. Press the [Browse] butt on to specify the update mo dule to be registered. 4. Press the [Upload] button to upload the update module. 5. Select the [Is sue an Update Call ] check b ox to issue [...]

263 5.10 Installing an Add-in An Add-in for scanner can be installed by uploading an Add-in module and setting update calls. Up to six Add-in modules can be installed. The new Add-in update module will be releas ed, and applied to the scanners when one of the following occurs: z Scanner is started, or resumed from the standby mode z Scanner is logg[...]

5.10 Installing an Add-in 264 3. In [Add-in Groups], select a group to which the new Add-in module is to be registered. D [Registered Add-in Module] shows the deta ils of the currently available Add -in modules. 4. Press the [Add-in Upload] button. D The [Add-in Upload] window appears. 5. Press the [Browse] button to specify the Add-in module file.[...]

265 9. In [Scanner Notification Schedule], set the schedule to notify Add-in modules. 10. Press the [Register] button. D The uploaded Add-in module is registered to the selected Ad d-in group. 11. Press the [Back] button. D The Central Admin Console main window appears ag ain. When issuing a call, set a time that does not conflict with that set for[...]

5.11 Updating the Scanner Settings 266 5.11 Updating the Scanner Settings The scanner settings can be up dated by uploading new sets of scan ner settings and setting update calls. The new set of scanner settings will be rel eased, and app lied to the scanners when one of the following occurs: z Scanner is started, or resumed from the standby mode z[...]

267 3. In [Settings Groups], select a settings group to which the new set of scanner settings is to be registered. D [Registered Scanner Settings] shows the re lease date of the currently available system settings. 4. In [Model], select [N1800]. 5. Press the [Edit S canner Settings] button. D The scanner settings edit window appea rs. 6. Configure [...]

5.11 Updating the Scanner Settings 268 The current configuration of the scanners saved by using the Admin Tool can be sent to the Central Admin Server from the [Imp ort Scanner Settings] window. The current configuration of the scan ners is the information saved in "Backing up System Settings" (page 182) . The current configuration of the[...]

269 5.12 Setting the Job Mode The job mode can be set by registering a new job mode and setting a release schedu le. After registering a new set of job mode se ttings, the job mode settings are replaced. 1. Press the [Admin Operat ions] button in the Cent ral Admin Console main window. D The [Scanner Admin Oper ations] window appears. 2. Select the[...]

5.12 Setting the Job Mode 270 4. Configure job mode settings. The contents of the last configured job mode settings are shown. z [Job Sequences] button The setting items are the same as those set in the [Job Sequences] tab in the job mode settings menu in the window for adm inistrator operations. For details, refer to "4.17.2 Setting a Job Seq[...]

271 7. Press the [Back] button. D The Central Admin Console main window appears ag ain.[...]

5.13 Viewing the Up date Status Lists 272 5.13 Viewing the Update Status Lists Status details can be viewed for th e following update types: z System Updates z Add-in Installs z Scanner Settings 1. Press the [Admin Operat ions] button in the Cent ral Admin Console main window. D The [Scanner Admin Oper ations] window appears. 2. Select the [Targete[...]

273 6. [Back] button D The Central Admin Console main window appears ag ain. When issuing an update ca ll or clearing an error, you can select or deselect all the scanners b y the following operations: z Press the [Select All] button to select all scanners. z Press the [Deselect All] button to clear the check boxes of all scanners.[...]

5.14 Viewing the Scanner s Operating Status 274 5.14 Viewing the Scanners Operating Status The operating status of the scanners can be viewed. 1. Press the [Operation M onitor] button in the Cent ral Admin Console main window. D The [Scanner Operation Monitor] window appe ars. Press a scanner icon to show the [Scanner Deta ils] window. 2. To filter[...]

275 5.15 Viewing Event Log Event logs output from the scanners or the Central Admin Server can be viewed. The latest 100 event lo g items can be viewe d on the [Scanner Admin Operations] wind ow. z Log for all events tha t occur on the Central Admin Server z Log for events that occur in the scan ners, where "Type" is "Error" or [...]

5.15 Viewing Event Log 276 ■ Downloading Event Log 1. Press the [Event Log] button in the Central Ad min Console main window. D The [Event Log] window appears. 2. Press the [Export] button. D A confirmation window for wh ether or not to download the e vent log appears. 3. Press the [OK] button. D The [File Download] dialog box appears. 4. Press t[...]

277 5.16 Collecting and Exporting Audit Logs Scanner system logs and user logs can be collecte d and saved in the Central Admin Server. System logs collected in the Central Admin Serv er are referred to as "audit logs (system)", and user logs as "audit logs (user)". Both types of logs are refer red to collectively as "audit[...]

5.16 Collecting and Exporting Audit Logs 278 5.16.2 Exporting Audit Logs To export audit logs collected in the Central Admin Server, execute "AmExportLog.exe" in the command prompt on the computer insta lled with the Central Admin Server softwa re. z Command storage location z Command executable format The italic text represents varia ble[...]

279 5.16.3 File Format of Audit Logs Audit log files are formatted as follo ws: z Audit logs use the UTF-8 character se t. z Audit logs are in a CSV format. z Audit logs contain the following output: z Audit log (sy stem) This log contains the following output items: These items are defined as follows: "Sequence_number","Date",&[...]

5.16 Collecting and Exporting Audit Logs 280 z Audit log (user) This log contains the following output items: These items are defined as follows: "Sequence_number","Date","Time","User","Code", "Operation","Result","Pages","Description" Log Item Description Seq[...]

281 5.17 Maintaining Central Admin Server Settings Central Admin Server settings set by the administrator can be backed up, restored, and obtained. 5.17.1 Backing Up Centra l Admin Server Settings All data managed in the Ce ntral Admin Serv er (excluding audit logs) can be backed up. Central Admin Server settings can be rest ored using the backup f[...]

5.17 Maintaining Central Admin Server Settings 282 z S pecify a folder without files an d sub-folder s as the back up folder . If the specifie d backup folder does not exist, it is created. z Do not change the backup fo lder structure. If changed, restoration may not be processed correctly . z Do not change the conten t of the backup f ile of Centr[...]

283 5.17.2 Restoring Central Admin Server Settings Central Admin Server settings that have be en backed up can be restored to the Central Admin Server. To restore Central Admin Server settings, execute "AmRestore.exe" in the command prompt on the computer installed with the Central Admin Server software. z Command storage location z Comma[...]

5.17 Maintaining Central Admin Server Settings 284 5.17.3 Obtaining Technical Suppor t on the Central Admin Server If any problems occur when setting up or us ing t he Central Admin Server, technical support information on the Central Admin Serv er can be collected to help determine the cause of the problem. To obtain technical support information,[...]

285 5.17.4 Migrating Data to an Updated Version of the Central Admin Server Software When updating the Central Admin Server software version in order to use a different server as the Central Admin Server, data from the pre vious version of the Central Admin Server software must be transferred to the new ve rsion. The data can be migrated by executi[...]

5.17 Maintaining Central Admin Server Settings 286 3. Execute "AmRestore.exe" in the follow ing folder of the new version of the Central Admin Server. For details about "AmRestore.exe", refer to "5 .17.2 Restoring Central Admin Server Settings" (page 283) . D The data backed up in Step 2 is restored in the new version [...]

287 5.18 Messages The following lists the messages that may appear durin g central admin operations. 5.18.1 Central Admin Console Messages Window Message Action Connect Check the port number setting. Enter a port number. Check the target server setting. Enter a target server. Connection error Check the connection target and port number, and try aga[...]

5.18 Messages 288 5.18.2 E vent Log ■ System Event Log The system event log shows a list of all system e vents. z Log Type: Application z Event source: Scanner Central Admin Server Code Message Action 11001 Scanner Central Admin Server started up. No action required. 11002 Scanner Central Admin Server shut down. 12001 Default setting is being use[...]

289 13005 Settings used for communication between the Central Admin Server and Central Admin Console could not be changed.Details: Error details Restart the Scanner Central Admin Server service. 13901 Scheduler could not be started. ( XXXX ) Restart the Scanner Central Admin Server service. 13902 Schedule notification failed. ( XXXX ) Check the ope[...]

5.18 Messages 290 5.18.3 Backup/Restor e Command Messages Backup/restore command messages which ma y appear during central admin operations can be arranged into the following two categories: z Informati on z Error Backup/restore command messages will be shown on the command prompt. ■ Information ■ Error Code Message Action 0A040001 Starting bac[...]

291 7A040014 Backup file already exists. A file or folder exists in the backup folder. Specify an empty folder. If a folder which does not exist is specified, it will be created. 7A040015 Backup folder specification is invalid. This error message is output in the following cases. After checking the error, run the command again. z The backup folder [...]

5.18 Messages 292 7A040017 Backup failed. If this message appears with auxiliary code [7A041012], free disk space may be insufficient. Ensure that there is enough free disk space available, and try again. If this message appears with auxiliary code [7A041015], it is possible that the database file used in the Central Admin Server is being used with[...]

293 7A040018 Restore failed. If this message appears with auxiliary code [7A041013], free disk space may be insufficient. Ensure that there is enough free disk space available, and try again. If this message appears with auxiliary code [7A041008], a file in the restoration folder may be in use. Check that the file is not in use, and try again. If t[...]

5.18 Messages 294 7A040023 Restoration from this version of backup file is not possible. The backup file saved by executing the AmBackup.exe command in the Central Admin Server of the previous version cannot be restored with the AmRestore.exe command in the Central Admin Server of new version. Refer to "5.17.4 Migrating Data to an Updated Vers[...]

295 5.18.4 Audit Log Export Command Messages Code Message Action 7A050010 Scanner Central Admin Server is not installed. Detail error message: XXXXXXXXXX Check that the Central Admin Server has been installed correctly. Check whether the command is being executed with administrative privileges for the computer. 7A050012 Audit log export failed. Det[...]

296 Chapter 6 Regular User Operations This scanner is used to scan documents which then can be sen t by e-mail or fax, printed on a network printer, or saved to a folder. To perform the operations describ ed in this chapter, the scanner must first be set up by the administrator. For details about scanner setup, refer to "Chapt er 4 Administrat[...]

297 6.1 Loading Documents This section describes ho w to load documents onto the scanner. 6.1.1 How to Load Do cuments 1. Check the number of document sheets. For document sheet limits, refer to "A.3 Maximum Document Loadin g Capacity" (page 476) . 2. When loading multiple document sheets, fan the document stack. 1. Lightly grip the ends [...]

6.1 Loading Documents 298 4. Load the documents in to the ADF paper chute. Load the document front side down, with t he top of the document entering the scanner first (when multiple document shee ts are loaded, the last page is on the top). The stacker holds the docu ment sheets a fter they have been scanne d. It can be pulled out and adjusted to t[...]

299 5. Adjust the side guides to the width of the documents. Move the side guides so that the y touch both sides of the documents. If there is any space between the side guides and t he edges of documents, th e scanned data may be skewed.[...]

6.1 Loading Documents 300 6.1.2 Loading Documents Using a Carrier Sheet With an optional carrier sheet, you can scan d o cuments larger than A4 size, such as A3, Double Letter, and B4. To do this, you fold th e document in half and scan both sides continuously in duplex mode, one side at a time. The scanned images will b e merged and saved as one i[...]

301 2. Open the carrier shee t and insert the document. Align the fold with the right edge o f the Carrier Sheet so that the document fits into the Carrier Sheet at the upper corner. 3. With the front side of the carrier sheet face down, place the part of the printed black and white pattern downwar d, and load it in the ADF paper chute. When loadin[...]

6.1 Loading Documents 302 4. Start the scan. D The front and back side images are merg ed into a double-page spread image. z There ma y be a gap betw een the front a nd back side im ages, or a line m ay appear on the ou tput scan im age. If a thick document is scanned with the carrier sheet, sca nned images on the both right and left sides may be s[...]

303 6.2 Using LCD Touch Panel Windows: Regular User 6.2.1 [Main Menu] Window The type of buttons displayed on the menu d iffe rs according to the settings of the relevant server. The following describes display examples acco rding to settings for e- Mail, Fax, Print, Save and Scan to SharePoint.[...]

6.2 Using LCD Touch Panel Windows: Regular User 304 6.2.2 [Job Menu] Window The type of buttons displayed on the menu differs according to the job settin gs. In the following example, six jobs are set up . When a regular user belongs to multiple job groups, menus and butt ons to switch the [Job Menu] window appear as shown below.[...]

305 6.2.3 Regular User Settings Overview Regular users can configure the following setti ng items as long as these items have been enabled by the administ rator. z Login Setting Set the scanner to automatica lly login without displaying the [Login ] window, when the scanner power is switched on or resta rted. Also, set whether or not to enable logi[...]

6.3 Logging in: Regular User Mode 306 6.3 Logging in: Regular User Mode Depending on the authentication mo de and t he specified user name, the following authentication process is p erformed for login authentication. z For users registered in the LDAP server Specify a user name from the user inform ation registered with the LDAP ser ver. z When the[...]

307 1. Push the power button. D The [Login] window appears. z When using a scanner without using an LDAP server or regis tering a local acco unt, enter the following user name and p assword. For det ails about the LDAP server , refer to "LDAP Server " (page 50) . User Name: guest Password: guest However , this cannot be used if logi n wit[...]

6.3 Logging in: Regular User Mode 308 2. Enter a user name and password. 3. Press the [Login] button. D If the user name and passwo rd are valid, the [Main Menu] window appears. If [Active Directory Global Catalog] is s elected for the login LDA P server, t he [UPN Suffix] input field is displayed. z User names including a UPN suf fix may be up to [...]

309 6.4 Sending the Scanned Data by e-Mail 1. On the [Main Menu] window , press the [e-Mail] button. D The [Send e-Mail] window appears. 2. Enter e-mail addresses, di stribution list names, or groups in [To], [Cc], and [Bcc] fields. z Enter a distribution list name to send a single e -mail to multiple e-mail addresses contained in the distribution [...]

6.4 Sending the Scanned Data by e-Mail 310 3. Enter an e-mail address in the [From] field. This field can be entered if logged in with the the guest account, that has no set e- mail address. For details about e-mail addres s settings values, refer to "B.1 e-Mail Address Setting Values" (page 483) . 4. For [File Name], enter a file name fo[...]

311 9. Press the [Scan] button. When [Scan Viewer] is [Off], th is will be a [Scan&Send] button. D The scanning starts. The scanning status and scan settings are shown during the scan. The maximum number of pages that can be scanned is 999. When [Blank Page Skip] is enabled, t he n umber of scanned pages excluding skipped blank pages is shown .[...]

6.4 Sending the Scanned Data by e-Mail 312 D The [Main Menu] window is shown again. z The following items are set by the administrator in advance. z The maximum number of e-mail add resses to be specified in the [T o] field z Whether to split an e-mail to be sent, and the maximum size of a split e- mail z The maximum size of an attached file T o ch[...]

313 6.4.1 Selecting an e-Mail Target from the e-Mail Address Book The following explains how t o use an e-mail address book to specify destinations whe n sending an e-mail, instead of directly ent ering e-mail addresses with a keyboard. The details to select e-mail addresses from an e-mail addre ss book are described in Step 2 and Step 3 of "6[...]

6.4 Sending the Scanned Data by e-Mail 314 1. On the [Send e-Mail] window, press in the e-mail address field. D The [e-Mail Address Book] window appears. 2. Select the [LDAP List] tab. D The [e-Mail Address Book] window for the LDAP List appe ars. 3. Press a search parameter button (eit her the left, middle, or [e-Mail Address] button) to se lect a[...]

315 6. Select a search position setting. D The window returns to the [e-Mail Address Book] LDAP List. Th e selected position is displayed in [Search Position]. 7. Press . D The search results are disp layed on the right side. Five results are displayed at a time. When the LDAP server contains thousands of en tries, [Anywhere (...abc...)] and [Tail [...]

6.4 Sending the Scanned Data by e-Mail 316 8. Select the desired e-mail target from the search results and press . D The selected e-mail address is added to [Selected e-Mail Addresses]. To add multiple e-mail addresses, repeat this step. 9. Press the [OK] button. D The e-mail address is added to the field in t he [Send e-Mail] window. z The number [...]

317 6.4.2 Adding an e-Mail Target to the e-Mail Address Book The following explains how to add an e -mail addre ss or a distribution list to your My List in the e-mail address book. e-Mail targets cannot be added to the LDAP List. The maximum number of e-mail targ ets that can be stored in the e-mail a ddress book is as follows. z Total of 5,000 e-[...]

6.4 Sending the Scanned Data by e-Mail 318 3. Press the [Edit e-Mail Address Book] button. D The [Edit e-Mail Addr ess Book] window appears. 4. Press . To add an e-mail address or distribution list to a group, display the target group and press the button. D The [Add e-Mail Address] window appears.[...]

319 5. Enter the information of the e-mail address to be added. z For e-mail addresses On the [e-Mail Address] tab, enter the e- mail address, first name, and last name to be added. For details about e-mail a ddress settings values, refer to "B.1 e -Mail Address Setting Values" (page 483) .[...]

6.4 Sending the Scanned Data by e-Mail 320 z For distribution lists On the [Distribution List] tab, enter the list name and e -mail addresses to be added to the distribution list. For details about e-mail a ddress settings values, refer to "B.1 e -Mail Address Setting Values" (page 483) . 6. Press the [OK] button. D The e-mail addresses a[...]

321 6.4.3 Editing an e-Mail Target in the e-Mail Address Book The following explains ho w to edit My List in the e-mail address book. LDAP List cannot be edited. 1. Open the [e-Mail Address Book] window in either of the following ways. z On the [Send e-Mail] window, press for the e-mail address input field. z On the [Main Menu] or [Job Men u] windo[...]

6.4 Sending the Scanned Data by e-Mail 322 z For distribution lists Enter the list name and e-mail addresses to be added to the distribution list. For details about e-mail a ddress settings values, refer to "B.1 e -Mail Address Setting Values" (page 483) . 7. Press the [OK] button. D The edited e-mail address is saved in your My List ad d[...]

323 6.4.4 Deleting an e-Mail Target from the e-Mail Address Book The following explains ho w to delete an e-mail address or a distribut ion list from your My List. e-Mail targets cann ot be deleted from the LDAP List. 1. Open the [e-Mail Address Book] window in either of the following ways. z On the [Send e-Mail] window, press in the e-mail address[...]

6.5 Sending the Scanned Data by Fax 324 6.5 Sending the Scanned Data by Fax 1. On the [Main Menu] wi ndow, press the [Fax] button. D The [Send Fax] window appears. 2. Enter a fax number into the [Recipient Fax No.] field. 3. In the [Notification To (Sender's e-Ma il Address)] field, enter an e-mail address to which a notification of th e resul[...]

325 4. Press the [Scan&Send] button. When [Scan Viewer] is [On], this will be a [Scan] but ton. D The scanning starts. D The scanned data is sent by fax immediately after t he scanning is completed, and the LCD touch panel screen returns to th e [Main Menu] window. If the [SMTP Authentication] window app ears, enter authentication information n[...]

6.5 Sending the Scanned Data by Fax 326 z If the [Scan] button i s pressed (when [Scan Viewer ] is [On]), the scanning status and scan se ttings are shown during a scan. The maximum number of p ages that can be scanned is 999. When [Blank Page Skip] is enabled, the num ber of scanned p ages excluding skipped blank pages is shown. Additional pa ges [...]

327 6.5.1 Selecting a F ax Number from the Fax Number List When sending a fax, instead of directly ent ering a fax number with keyboard, fax numbers may be selected from a fax number list. To enter a fax number using the fax number list, refer to Step 2 of "6.5 Sending the Scanned Data by Fax" (page 324) . 1. On the [Send Fax] window, pre[...]

6.5 Sending the Scanned Data by Fax 328 5. Select a search position setting. D The window returns to the [Fax Number List]. The selected position is displayed to the right of the [Search Position] button. 6. Press . D The search results are disp layed on the right side. Five results are displayed at a time. 7. Select a fax number. 8. Press the [OK][...]

329 6.5.2 Adding a Contact to the Fax Number List This section describes ho w to add a contact t o the fax number list. A maximum of 1,000 fax numbers can be stored in the fax number list. You can not add any more fax numbers if the list already contain s 1000 fax numbers. 1. Open the [Fax Number List] window in either of the following ways. z On t[...]

6.5 Sending the Scanned Data by Fax 330 3. Enter the fax contact details. 4. Press the [OK] button. D The contact is added to the fax number list.[...]

331 6.5.3 Editing a Contact in the Fax Number List Edited fax contact numbers are accessible to all users. 1. Open the [Fax Number List] window in either of the following ways. z On the [Send Fax] window, press . z On the [Main Menu] or [Job Men u] window, press the [Maintenance] button, then on the [Maintenance] window, press the [Edit Fax Numbers[...]

6.5 Sending the Scanned Data by Fax 332 6.5.4 Deleting a Contact fr om the Fax Number List Fax contact numbers deleted from the list are no lo nger accessible to any user. 1. Open the [Fax Number List] window in either of the following ways. z On the [Send Fax] window, press . z On the [Main Menu] or [Job Men u] window, press the [Maintenance] butt[...]

333 6.6 Printing the Scanned Data 1. On the [Main Menu] window , press the [Print] button. D The [Print] window appears. 2. To change the printer, press . D The [Printer List] window appears. The scan information can be chang ed by pressing of [Scan Settings]. For details, refer to "6.9 Setting th e Scan Options" (page 35 6) .[...]

6.6 Printing the Scanned Data 334 3. Select a target printer and press the [OK] button. D This returns you to the [Print] window. Only printers which were added in the list by the administrator can be selected. To change the printers in the list, contact the administ rator. For more details about adding printe rs, refer to "4.13 Setting the Ne[...]

335 4. Enter a number in [N o. of Copies] field. 5. Make any required pr int setting changes. The scaling, positioning , and print mode settings can be ch anged. For details, refer to the following. "6.6.1 Scaling" (page 337) "6.6.2 Positioning" (page 341) "6.6.3 Print Side" (page 343) To return the print settings to t[...]

6.6 Printing the Scanned Data 336 8. On the [Scan Viewer] window, press the [Print] button. D The scanned data is sent to the prin t server and printed. The document name for the scanned d ata to be printed is the name of the scanner. The printing status is displayed in the user log until pr inting has finished. Th e network printer printing re sul[...]

337 6.6.1 Scaling Set the print size for the scanned data. The setting selected here will b e used ev ery time the user prints a document. 1. On the [Print] window, press the [Sca ling] button. D The [Scaling] window appears. 2. Select the print scale of the scanned data. Printing results will vary as shown bel ow, depending on the positioning sett[...]

6.6 Printing the Scanned Data 338 Print Sheet Scanned Data positioning Result Small Large Center Top Left Large Small Center Top Left Same Same Center Top Left Print Sheet Scanned Data Scanned Data Scanned Data Print Sheet B Scanned Data B Scanned Data B Scanned Data Print Sheet C Scanned Data Scanned Data[...]

339 z 100% The image is printed at full scale, rega rdless of the paper size. z If the positioning setting is [Center], the control point for printing is th e center point of the print sheet. z If the positioning setting is [Top Left], the control poin t for printing is the top left corner of the print sheet. Print Sheet Scanned data positioning Re[...]

6.6 Printing the Scanned Data 340 D This returns you to the [Print] window. Th e selected scaling setting is displayed to the right of the [Scaling] button. z Nothing is printed in the margin set in the printer settings. If edge cropping has been set, the wid th of the edge cropp ing setting may be larger than the margin set in the printer settings[...]

341 6.6.2 Positioni ng Set the print position of the scanned dat a. The setting selected here will b e used ev ery time the user prints a document. 1. On the [Print] window, pr ess the [Posit ioning] button. D The [Positioning] window appears. 2. Select the print pos itioning of the data. Printing results will vary as shown bel ow, depending on the[...]

6.6 Printing the Scanned Data 342 D This returns you to the [Print] window. The selected positioning setting is displayed to the right of the [Positioning] button. Center 100% Uses the center point of the sheet as a control point. Top Left Shrink to Fit Uses the top left corner of the area available for printing as a control point. 100% Uses the to[...]

343 6.6.3 Print Side Set whether to print on on e side (simplex mode) or both sides (duplex mode). 1. On the [Print] window, pr ess the [Print Side] button. D The [Print Side] window appears. 2. Select a print mode. D This returns to the [Print] window. The selected mode is displayed to the right of the [Print Side] button. According to the printer[...]

6.7 Saving the Scanned Da ta to a Netw ork Folder 344 6.7 Saving the Scanned Data to a Network Folder Save the scanned data to a netwo rk folder or an FTP server folder. 1. On the [Main Menu] wi ndow, press the [Save] button. D The [Save] window appears. 2. Press . D The [Folder List] window appears. The scan information can be chang ed by pressing[...]

345 3. Select a folder. 4. Press the [OK] button. D This returns you to the [Save] window. Only folders which ar e in the list may be selected . Only the administrator may add folders to the list, or edit the details of folde rs already on the list. To change the folders in the list, co ntact the administrator. For more details about adding network[...]

6.7 Saving the Scanned Da ta to a Netw ork Folder 346 5. In the [Save as] field, enter a file name for the scanned data to be saved. 6. Press to select whether or not to overwrite an existing file with the same name. Whether or not the file wa s successfully saved can be checked in the user log. For more details about accessing the user log, refer [...]

347 9. On the [Scan Viewer] wi ndow, press the [Save] button. D A file in the specified f ile format is saved in the selected folder. D The [Main Menu] window is shown again. If saving t o the folder fails , an error message e-mail with the following title is sent from th e scanner to the curren tly logged-in u ser's e-mail address registered [...]

6.8 Saving the Scanned Data to a SharePoint Folder 348 6.8 Saving the Scanned Data to a SharePoint Folder 1. On the [Main Menu] window, press the [Scan to SharePoint] button. D The [Scan to SharePoint] window a ppears. 2. Press for the [Save in] field. D The [Folder List] window appears. The scan information can be chang ed by pressing of [Scan Set[...]

349 3. Select a SharePoint folder and press th e [OK] button. D The [Scan to SharePoint] window is shown ag ain. Only SharePoint folders which are in the list may be selected. Only the administrator may add folders to the list, or edit the details of folders alr eady on the list. To change the folders in the list, contact the administr ator. For mo[...]

6.8 Saving the Scanned Data to a SharePoint Folder 350 4. In the [Save as] field, enter a file name for the scanned data to be saved. 5. Press to select whether or not to overwrite an existing file with the same name. Whether or not the file wa s successfully saved can be checked in the user log. For more details about accessing the user log, refer[...]

351 7. In the [Max. File Size] field, enter th e maximum file size at which a file is to be split into multiple fi les, and press the [OK] button. D The [Scan to SharePoint] window is shown ag ain. 8. Press of the [C ontent Type] field. D The [Content Type] window appears. z When the file size of a single p age exceeds the specified maxim um file s[...]

6.8 Saving the Scanned Data to a SharePoint Folder 352 9. Select a content type used to manage the scanned data on the SharePoint server, and press the [OK] button. D The selected content type is set. According to the selected con tent type, a list of properties defined on th e SharePoint server is shown in the [Scan to Sh arePoint] window.[...]

353 10. Set properties in either of the following ways. z Enter properties directly in the inpu t fields that correspond to the properties to be edited. z Press for a property to be edited, and set the property in the [Edit Properties] window. z The following properties cann ot be set via the [Edit Properties] window: z Description z Categories z D[...]

6.8 Saving the Scanned Data to a SharePoint Folder 354 11. Press the [Scan] button. When [Scan Viewer] is [Off], th is will be a [Scan&Save] button. D The scanning starts. The scanning status and scan settin gs are shown during the scan. The maximum number of pages that can be scanned is 999. When [Blank Page Skip] is enabled, t he n umber of s[...]

355 D The [Main Menu] window is shown again.[...]

6.9 Setting the Scan Options 356 6.9 Setting the Scan Options On the following windows, press of [Scan Se ttings] to access the [Scan Settings] windows. z [Send e-Mail] window z [Send Fax] window z [Print] window z [Save] window z [Scan to SharePoint] window The following classes of scan settings are available. z Default These are the factory setti[...]

357 Changing these scan options may influe nce other scan settings items. z Setting an option may cause other option settings to become invalid. z Other option settings may cause option settings to become invalid. Scan option settings may be influenced in th e following ways. Tab Item Settings which become invalid Conditions which make settings inv[...]

6.9 Setting the Scan Options 358 Basic Paper Size Auto z Resolution, [600dpi] z Carrier Sheet Long page mode z Resolutio n, [600dpi], [300dpi], and [Auto] z Text Recognition z Blank Page Skip z Page Orientation z Multifeed detection z Carrier Sheet z Color Mode, [Auto] Other than Auto and long page mode — z Carrier Sheet Resolution 600dpi z Text [...]

359 Save (*1) Text Recognition (*2) First Page — z Paper Size, long page mode z Other than PDF file format All Pages Pages — z Paper Size, long page mode z Other than PDF file format z Resolution, [600dpi] First marked section only All marked sections z Brightness z Contrast z Background Removal z Color Mode, [Grayscale] and [Black & White][...]

6.9 Setting the Scan Options 360 Quality Brightness — z Carrier Sheet z [Marker Index] of the text recognition settings Contrast — z Carrier Sheet z [Marker Index] of the text recognition settings Sharpness — — Dropout Color None — z Color Mode, [Auto] or [RGB Color] Other than None — z Carrier Sheet z Color Mode, [Auto] or [RGB Color] [...]

361 (*1): When the [Scan Settings] window is opened from the [Print] or [Send Fax] window, the [Save] tab is not displayed. (*2): Text Recognition includes conversion to searchable PDF and output of marked character strings as keywords.[...]

6.9 Setting the Scan Options 362 6.9.1 Carrier Sheet Set whether or not a carrier sh eet is used. When using a carrier sheet, set th e size of the scanned document to be ou tput. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Carri er Sheet] button. D The [Carrier Sheet] window appears. 3. If a carrier sheet is to be used, [...]

363 6.9.2 Color Mode Set whether the document is scanne d in "color" or "black and white". 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Col or Mode] button. D The [Color Mode] window appears. 3. Select the color mode. D This returns you to the [Scan Settings] window. The selected mode is displayed to t[...]

6.9 Setting the Scan Options 364 6.9.3 Paper Size Set a paper size for the document to be scanned. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Paper Size] button. D The [Paper Size] window appears. 3. Select a paper size. D This returns you to the [Scan Settings] window. The selected size is displayed to the right of the[...]

365 ■ Long Page Mode When scanning pages which are longer than standard documents, the [Allow long pages] setting must be specified. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Paper Size] button. D The [Paper Size] window appears. 3. Press the [Custom] button. D The [Custom Paper Size] window appears. 4. For [Unit], s[...]

6.9 Setting the Scan Options 366 6.9.4 Resolution Changing the resolution level af fects the scanned data in the follo wing ways. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Resolution] button. D The [Resolution] window appears. 3. Select a resolution level. D This returns you to the [Scan Settings] window. The selected [...]

367 6.9.5 Scan Mode Set the scan mode for the docu ments. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Scan Mode] button. D The [Scan Mode] window appears. 3. Select [Simplex] if onl y the front sides of th e documents are to be scanned. Select [Duplex] if both front and r everse sides are to be scanned. D This returns yo[...]

6.9 Setting the Scan Options 368 6.9.6 Document Feed Direction Set the feed direction of the docume nt when loading onto the scanner. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Document Fe ed Direction] button. D The [Document Feed Direction] window appears. 3. Select the documen t feed direction. D This returns you to [...]

369 6.9.7 File Format Set the file format for the scanned d ata. Some scan settings cannot be used for ce rtain file formats. A: Format can be used, —: Format cannot be used (*1): Can only be used if the [Color Mode] is [Auto] , [Grayscale], or [RGB Color]. Compression also differs for certain file formats as follows: (NA): Not available Option P[...]

6.9 Setting the Scan Options 370 1. On the [Scan Settings] wi ndow, select the [Save] tab. 2. Press the [Fil e Format] button. D The [File Format] window appears. 3. Select a file format. D This returns you to the [Scan Settings] window. The selected format is displaye d to the right of the [File Format] butt on. When PDF format is selected, select[...]

371 6.9.8 Searchable PDF When the file format is PDF, the scanned da ta can be converted to a searchable PDF by automatically recognizing character strings contained in the document. 1. On the [Scan Settings] wi ndow, select the [Save] tab. 2. Press the [Text Recognition] button. D The [Text Recognition] window appears. 3. For [Searchable PDF], sel[...]

6.9 Setting the Scan Options 372 4. For [Text Recognition Language], select a language used when text is to be recognized in the document. 5. Under [Text Recognition for Pages], specify the pages to be output in searchable PDF. 6. Press the [OK] button. D This returns you to the [Scan Settings] window. The selecte d setting is displayed to the righ[...]

373 6.9.9 Setting a Keyword for the PDF A character string such as the title of a black-and-white document can be used as a keyword for the created PDF file. The keyword is useful when searching the PDF file. Mark a character string to be set as a keyword with a water-based highligh t pen so that the character string is completely covered. When you[...]

6.9 Setting the Scan Options 374 The color of an entire marke d section should be even in thickness. z Up to 10 sections can be marked in a page. Good Example Bad Example 1 (The characters are not completely covered) Bad Example 2 (The color is not even) z In the following d ocuments, highlig hted character strings cannot be set as a keyword: z Cat[...]

375 To automatically set a keyword for a PDF f ile, change the settings as shown below. 1. On the [Scan Settings] wi ndow, select the [Save] tab. 2. Press the [Text Recognition] button. D The [Text Recognition] window appears. z Conversion to search able PDF may ta ke extra time. z In the following d ocuments, highlig hted character strings cannot [...]

6.9 Setting the Scan Options 376 3. For [Marker Index], select an opti on to specify the range of marked sections for text recognition. The range of marked sections for text re cognition can be sele cted when the color mode is [Auto] or [RGB Color]. Even if the color mode is [Auto], depending on the way sections are marked, the document may be dete[...]

377 4. When [First marked section only] or [All marked sections] is selected in Step 3 , select whether or not to enable editing of character strings in marked sections at [Edit Marked String]. 5. For [Text Recognition Language], select a language used when text is to be recognized in the document. 6. For [Text Recognition for Pages], sp ecify the [...]

6.9 Setting the Scan Options 378 6.9.10 PDF Password PDF files can be locked with a user-specified pa ssword. 1. On the [Scan Settings] wi ndow, select the [Save] tab. 2. Press the [PDF Password] button. D The [Require PDF Password] window appears. 3. Select whether or no t to set a password. D When [Yes] is selected, the [PDF Password] window appe[...]

379 4. Enter a password an d confirm password. 5. Press the [OK] button. D The PDF will be created with password protection.[...]

6.9 Setting the Scan Options 380 6.9.11 Compression When [Auto], [RGB Color], or [Grayscale] is sele cted as described in "6.9.2 Color Mode" (page 363) , it is also possib le to set the compression rate of scanned data. For photos and images, a high compression ra te can be used to create a smaller file. Changing the compression rate aff [...]

381 z When the [High Compression for Color PDF] button is pressed , characters and their backgrounds on a document are detected sep arately , and only the backgrounds are compressed . For a text based document, the resulting file size can be smaller while th e char acters remain clear . However , note the following: z Photograp hs or pictures are r[...]

6.9 Setting the Scan Options 382 z When one color p age is scanned, the file size criteria are shown a s follows. These numbers are for reference, oth er documents may vary in size . Actual paper size: A4 size (general catalog) File format: PDF Scanner p aper size setting: A4 z File size (KB) for color files z File size (KB) for grayscale files z F[...]

383 6.9.12 Brightness The brightness setting can be adjusted to improve the visual appearance of the scan ned data. 1. On the [Scan Settings] wi ndow, select the [Quality] tab. 2. Press the [Bri ghtness] button. D The [Brightness] window appears. 3. Select a brightness level. D This returns you to the [Scan Settings] window. The selected level is d[...]

6.9 Setting the Scan Options 384 6.9.13 Contrast The color contrast setting can be adjusted to improve the visual appearance of th e scanned data. 1. On the [Scan Settings] wi ndow, select the [Quality] tab. 2. Press the [Contrast] button. D The [Contrast] window appears. 3. Select a contrast level. D This returns you to the [Scan Settings] window.[...]

385 6.9.14 Sharpness The sharpness setting adjusts the sharpness of characters on an image to improve the visual appearance of the scanned d ata. When using the sharpness setting, the sh arpness level can be adjusted with this se tting. 1. On the [Scan Settings] wi ndow, select the [Quality] tab. 2. Press the [Sharpness] button. D The [Sharpness] w[...]

6.9 Setting the Scan Options 386 6.9.15 Dropout Color The colors red, green and blu e (primary colors) can be deleted during scannin g. For example, if a document with black char acters and a green border is scanned, only the black characters will appear on the scanned imag e. When using the dropout color setting, you can set wheth er to remove col[...]

387 6.9.16 Background Removal The background of a scann ed image can be removed to ma ke image clearer. The level of background removal can be adjust ed. 1. On the [Scan Settings] wi ndow, select the [Quality] tab. 2. Press the [Background Removal] button. D The [Background Removal] window appears. 3. Select a background removal level. D This retur[...]

6.9 Setting the Scan Options 388 6.9.17 Blank Page Skip The scan process can be set to skip a ny blank pages in the scanned da ta. For example, when a stack of docume nts containing both two-sided and one-sided documents is scanned in duplex scan mode, this feature remo ves only the reverse side (i.e. blank page) of one-sided doc ume nts from the s[...]

389 6.9.18 Page Orientation Automatically rotates each scanned data page that contains text throu gh 0°, 90°, 180°, or 270°, so the text is upright. 1. On the [Scan Settings] wi ndow, select the [Advanced] tab. 2. Press the [Page Or ientation] button. D The [Page Orientation] window appears. 3. Select whether or not automati c page orientation [...]

6.9 Setting the Scan Options 390 In duplex mode, the bind dire ction can be selected when the page ro tation angle is set. The following table shows the bind directions and th e resulting scanned data. Bind Direction Scanned Data Long Edge Select this setting when scanning a document with opposing left and right pages (facing pages with long side a[...]

391 4. Press the [OK] button. D This returns you to the [Scan Settings] window. The selecte d setting is displayed to the right of the [Page Orient ation] button. Irrespective of what page orientation is decided, pages may still be manually rotated as desired in the [Scan Viewer] window. For details, refe r to "6.11 Editing the Scanne d Data i[...]

6.9 Setting the Scan Options 392 6.9.19 Multifeed Detection (Layer and Length) "Multifeed" is an error that occurs when tw o or mo re sheets are fed simulta neously into the ADF. The scanner can be set t o detect multifeeds and stop the scan with an error message. Multifeeds are to be detected by layer and l ength. The following explains [...]

393 6.9.20 Edge Cropping For scanned data, the width of th e area for edge cropping can be adjusted, so that unwanted sections are not scanned. If using edge cropping, the width of the edges to be cropped can be adjusted with this setting. The following are the are as of documents to be scanned when edge cropping is u sed and when not used. Edge Cr[...]

6.9 Setting the Scan Options 394 1. On the [Scan Settings] wi ndow, select the [Advanced] tab. 2. Press the [Edge Cropping] button. D The [Edge Cropping] window appears. 3. If edge cropping is to be used, enter the widt h of the edges to be cropped. 4. Press the [OK] button. D This returns you to the [Scan Settings] window. The selecte d setting is[...]

395 6.10 Enabling/Disabling the Scan Viewer The [Scan Viewer] can be set to app ear before the scanned data is processed . The scanned data can be checked an d edited on the [Scan Viewer]. For details, ref er to "6.11 Editing the Scanned Data in th e Scan Viewer" (page 398) . If desired, in the following windows, the [Scan Viewer] can be [...]

6.10 Enabling/Disabli ng the Scan Viewer 396 Operations vary according to whether the [Scan Viewer] is set to [On] or [Off]. If sending an e-mail, scan operatio n proceeds as follows: When the [Scan Viewer] button is [On] and sending an e-mail When the [Scan Viewer] button is [Off] and sending an e-mail On the [Send e-Mail] window, press the [Scan][...]

397 Even if [Scan Viewer] is set to [O ff], th e [Scan Viewer] window appear s under the following circumstances. z Scan oper ation did not p roperly finis h. z Scan operation was canceled by pressing the [Cancel] butto n in the [Scanning] window . During the scan, the following window is shown. The [Cancel] button is dis played when th e scan star[...]

6.11 Editing the Scanned Da ta in the Scan Viewer 398 6.11 Editing the Scanned Data in the Scan Viewer When the [Scan Viewer] is set to [On], the scanned data can be che cked and edited in the [Scan Viewer] . 6.11.1 Viewing Scanned Data The scanned data shown in the [Scan Viewer] window can be displayed in a ctual or magnified size. The scanned dat[...]

399 6.11.2 Rotating a Scanned Page The scanned page showed on t he [Scan Viewer] window can be rotated 90 degrees right or left, or 180 degree s. The rotated scanned page can be, in it s rotated co ndition, sent as an e-mail attachmen t or faxed, printed, or saved to a network folder. 1. On the [Scan Viewer] window, u se to display the page you wan[...]

6.11 Editing the Scanned Da ta in the Scan Viewer 400 6.11.4 Scanning an Additional Page On the [Scan Viewer] window, an additional page can be scanned. 1. Load the documents in to the ADF paper chute. 2. On the [Scan Viewer] window, press the [Scan More] button. D The scanning starts. The scanning status and scan settin gs are shown during the sca[...]

401 6.11.5 Deleting a Scanned Page Specified pages can be deleted from the scanned data shown on the [Scan Viewer] window. If specified pages are deleted, the remain ing scanned data is sent as an e-mail attachment or faxed, printed, or sa ved to a network folder, without th e deleted pages. 1. On the [Scan Viewer] window, u se to display the page [...]

6.12 Checking the User Log 402 6.12 Checking the User Log The latest 100 user operation logs are shown for the current user. The user log summary is shown in d ate/time order. Even if the [Region/Timezone] or [Date/Time] settings are changed, the order of the log entries will not be changed. 1. On the [Main Menu] or [Job Menu ] window, press the [U[...]

403 6.13 Maintenance The following maintenance operations are po ssible: z Editing the e-Mail Address Book z Editing the fax number list z Roller cleaning z Scan test z Administrator login (when [Auto Login] is set to [On]) z Changing password (when logged in with a local account) 1. On the [Main Menu] or [Job Me nu] window, press the [Maintenance][...]

6.13 Maintenance 404 z [Edit Fax Numbers] button The [Fax Number List] window appears. Fa x numbers can be added, edite d, or deleted . For details, refer to the follo wing. "6.5.2 Adding a Contact to the Fax Number List" (page 329) "6.5.3 Editing a Contact in the Fax Number List" (pa ge 331) "6.5.4 Deleting a Contact from [...]

405 6.14 Processing a Job This section uses an example where buttons from [Job1] to [Job6] h ave been set. 1. On the [Job Menu] window , press the [Job] button. D The Message Screen appears. When you are included in multiple job gr oups, the [Job Menu] windows can be switched by using the job menu switch buttons on the [Job Menu List] w indow, whic[...]

6.14 Processing a Job 406 2. Press the [Scan] butt on on the [Message Screen]. D The scanning starts. Each page is briefly shown on the window a s it is scanned. When the scan has completed, the [ Scan Viewer] opens. For details about editing on the [Scan Viewer] window, refer to "6.11 Editing the Scanned Data in the Scan Viewer" (page 39[...]

407 D If the job sequence is processed succ essfully, the LCD touch panel screen returns to the [Job Menu]. If an error occurs during the job proces s, the [OK] button appears on the [Job Progress] or [Job Report] window. Pressing the [OK] button returns to the [Job Menu]. z T o view the job report, press the [Job Report] button on the [Job Progres[...]

6.14 Processing a Job 408 6.14.1 Enabling/Disablin g the Message Screen You can select whether to show th e [Message Screen] for checking the contents of a job. This section uses an example where buttons from [Job1] to [Job6] h ave been set. 1. On the [Job Menu] window, press for [Message Screen]. D Pressing the button toggles the setting betwe en [...]

409 Operations vary according to whether the [Message Screen] is set to [On] or [Off]. z If a job sequence is proce ssed when [Mes sage Screen] is set to [On], the [Message Screen] will be shown. z If a job sequence is proce ssed when [M essage Screen] is set to [Off], the job will be processed without sho wing the [Message Screen]. After checking [...]

6.14 Processing a Job 410 6.14.2 Changing a File Name (for Save/e-Mail Attachment) When a job is processed, file names to be used when saving or attaching scanned data to an e-mail can be changed. 1. On the [Job Menu] window , press the [Job] button. 2. On the [File Name] window, enter the file name for the scanned data to be saved or sent by e-mai[...]

411 6.14.3 Checking the Number of Sheets to Be Scanned When a job is proce ssed, the expected number of sheets to be scanned can be specified, so that the actual number of scanned shee ts can be checked after a scan. 1. On the [Job Menu] window , press the [Job] button. 2. On the [Scan Count] window, enter th e number of sheets that are to be scann[...]

6.14 Processing a Job 412 3. Press the [Scan] button. D The scanning starts. When the [Scan Viewer] is shown after a scan, you can check whether the number of scanne d sheets is the same as that set in the [S can Count] w indow at the area shown below. Even if pages are deleted on th e [Scan Viewer], the number of scanned sheets is not changed.[...]

413 After scanning has completed, the fo llowing confirmation window is shown if the number of scanned sheets is set to be c hecked. Contact the a dministrator to change the setting of wheth er or not to check the scan coun t. For details, refer to "4.17.2 Setting a Job Sequence" (page 201) . To continue, press the [OK] button. To cancel [...]

6.15 Changing a User Password 414 6.15 Changing a User Password A user password can be changed when logged in as a user registered in a local account. 1. On the [Maintenance] window, pr ess the [Change Password] button. D The window for changing a user password appears. 2. Enter the new password in [N ew Password] and [Confirm New Password]. D The [...]

415[...]

416 Chapter 7 Scanner Care This chapter describes how to clean the scanner and replace parts in orde r to maintain the scanner in optimum scanning condition. 7.1 Cleaning Supplies and Part to Clean ................................................................ 417 7.2 Cleaning the Exterior of the Scanner ..........................................[...]

417 7.1 Cleaning Supplies and Part to Clean ■ Cleaning Supplies Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider to obtain these products. Cleaning Supplies Part No. Remarks Cleaner F1 PA03950-0352 1 bottle (100 ml) Used to lightly moisten the cloths before wiping parts clean. When a large amount of the cleane[...]

7.1 Cleaning Supplies and Part to Clean 418 ■ Which Parts and When Part to Clean Cleaning Frequency Pad assy Clean after every 2,000 sheets scanned. Feed roller Eject roller Pick roller Idler roller Glass Ultrasonic sensor Cleaning frequency may be increased depend ing on the condition of documen ts. When the following types of documen ts are use[...]

419 7.2 Cleaning the Exterior of the Scanner ■ Cleaning Parts Other Than the LCD Touch Panel Parts other than the LCD touch panel, such as the exterior, the ADF p aper chute and the stacker, must be cleaned using a dry cloth or a clo th slightly moistened with Cleaner F1 or a mild detergent. Cleaning Wipes can also be used. ■ Cleaning the LCD T[...]

7.3 Cleaning Inside the Scanner 420 7.3 Cleaning Inside the Scanner Clean the interior of the scanner with a clot h slightly moistened with Cleaner F1 or the Cleaning Wipe. As scanning is repeated, paper powd er and dust may accumulate inside the scanne r, possibly causing scanning to malfunction. The interior of the scanner should be clean ed afte[...]

421 3. Clean the following parts with a so ft cloth slightly moistened with Cleaner F1 or with the Cleaning Wipe. z Pad assy (× 1) Wipe the pad assy down wards. When cleaning t he pad assy, be careful not to g et your hand or the cloth caught on the pick sprin g (metal part). z Ultrasonic sensors (× 2) Clean lightly with a soft cloth to wipe thei[...]

7.3 Cleaning Inside the Scanner 422 z Glass (× 2) Clean lightly with a soft cloth to wipe their surfaces clean. z Pick roller (× 1) Gently rotate the pick roller from top dow n, to lightly wipe off th e dirt and dust. Take care not to damage the sof t rubber. The pick roller should be cleaned carefully and thoroughly, as a dirty pick ro ller can [...]

423 3 Open the top cover. 4 Lightly press a soft cloth slightly moistened with Cleane r F1 or the Cleaning Wipe against the surface o f the feed rollers. 5 Press the [Cleaning] button on th e [Roller Cleaning] window. When the button is pressed, the feed rollers and eject rollers rotate slightly. Pressing the button continuously rotat es the feed r[...]

7.3 Cleaning Inside the Scanner 424 4. Close the top cover. D You should hear a click. z Be careful that the top cover does not shut on your fing ers. z Confirm that the top cover is complete ly closed. If not completely closed, document jams and feeding errors may occur . z When closing the top cover , do not slam it shut by pushing the LCD touch [...]

425 7.4 Cleaning the Carrier Sheet Use a soft dry cloth, a cloth slightly moistened with Cleaner F1 or a mild d etergent, or the Cleaning Wipe to clean the carrier shee t. Lightly wipe off the dirt and d ust from the surface and in terior of the carrier sheet. As the carrier sheet is repeatedly used, dirt and dust may collect on the surface of or i[...]

7.5 Replacing Parts 426 7.5 Replacing Parts 7.5.1 Part Numbers and Replacement Cycle The following table specifies the replacement part n umbers and the stan dard replacement cycles. These replacement cycles are rough guidelines for when using 80 g/m 2 (20 lb) A4/Letter woodfree or wood containing paper. They may va ry according to the type of docu[...]

427 7.5.2 Checking the Cons umable Alert Status 1. On the [Main Menu] or [Job Menu ] window, press the [Consumable Alert] button. D The [Consumable Alert] window appears. 2. Check which part needs to be re placed and press the [OK] button. Parts whose [Usage Counter] valu e is bigger than the [Replace at] value sho uld be replaced. The value of the[...]

7.5 Replacing Parts 428 7.5.3 Replacing the Pad Assy 1. Remove any documents from the ADF paper chute. 2. Pull the top cover release catch towa rd you, place your hands at both sides of the top cover, and open the top cover. 3. Remove the pad assy. Squeeze the edges of the pad assy and remove it in the direction indicated by the arrow. Be careful t[...]

429 4. Insert the new pad assy. Holding the new pad assy by its sides, insert into the pad assy socket. Take care not to snag the pick springs. 5. Close the top cover. D You should hear a click. 6. Reset the pad assy usage counter. The usage counter must be reset by an administrator. For details, refer to "Resetting the Usage Counter" (pa[...]

7.5 Replacing Parts 430 7.5.4 Replacing the Pick Roller 1. Remove any documents from the ADF paper chute. 2. Remove the ADF paper chute. Hold the ADF paper chute by both ends, and lift it while lea ning it towards the front. 3. Pull the top cover release catch towa rd you, place your hands at both sides of the top cover, and open the top cover. 4. [...]

431 5. Rotate the left bushi ng. 6. Remove the shaft. Slightly lift the left side of the shaft (by ap proximately 5 mm), slide the shaft to the left, and lift it up and away. The pick roller bushing may be ha rd to ro tate. Do not try to turn it wit h your fingernail. Use a paper clip to turn the roller bushing if you can not rotate it with your fi[...]

7.5 Replacing Parts 432 7. Remove the pick roller from the shaft. Lift up the lock tab of the pick roller and pull out t he shaft. 8. Attach the new pick roller onto the shaft. Insert the shaft into the n ew pick roller, aligning the protrusion o n the shaft with the matching notch in the pick roller. Take care if lifting the pick roller lock tab w[...]

433 9. Insert the shaft back in the scanner. Insert the top end of the shaf t from above into the roller bushing located o n the right side as seen from the front, then set down th e shaft until it is fixed in the scanner. Then, adjust it slowly by setting it down. 10. Fix the bushing (locat ed on the left side fr om the anterior view). Rotate the [...]

7.5 Replacing Parts 434 11. Attach the sheet guide. Squeeze the pickup tabs at both ends of th e sheet guide with your fing ers, and fit it back onto its original location. D The tab snaps open. 12. Close the top cover. D You should hear a click. 13. Attach the ADF paper chute. Push the ADF paper chute until it lo cks into place, inserting the tab [...]

435 7.5.5 Purchasing the Carrier Sheet If the carrier sheet provided with the scanner can no longer be used for scann ing due to damage or wear-and-tear, you can purchase a new carrier sheet separately. As a guideline, it is recommended to r eplace the carrier shee t every 500 scans. However, replace the carrier sheet when it becomes scratched or d[...]

7.6 Performing a Scan Test 436 7.6 Performing a Scan Test After scanner cleaning or replace ment of consumable parts, perform a scan test. ■ Regular User 1. On the [Main Menu] or [Job Menu] window, press the [Maintenance] button. D The [Maintenance] window appears. 2. Press the [Scan Test] button. D The [Scan Test] window appears. 3. Load the doc[...]

437 4. Press the [Scan] button. D The scan test starts. D When the scan test has completed , the [Scan Viewer] window appears. If the scanner fails to scan correctly, an e rror message is displayed. Deal with errors as required. 5. Check the scanned data. For more details about [Scan Viewer], refer to the fo llowing: "6.11 Editing the Scanned [...]

7.6 Performing a Scan Test 438 ■ Administrator 1. Select [Admin Men u] J [Device Test] J [Scan Test]. D The [Scan Test] window appears. 2. Load the document into the ADF paper chute for the scan test. 3. Press the [Scan] button. D The scan test starts. D When the scan test has completed , the [Scan Viewer] window appears. If the scanner fails to [...]

439 7.7 Calibrating the LCD Touch Panel This should be done when the LCD touch panel re sponses se em out of alignment with the positions of objects on the LCD screen. 1. On the [Admin Menu] windo w, select [Device Test] J [Screen Calibration]. D The [Screen Calibration] window appears, with a red "+" (ad justment mark) shown o n it. 2. T[...]

7.7 Calibrating t he LCD Touch Panel 440 4. When you are satisfied with the LCD touch panel response, press the [Update] button. D This saves the current calibration data, co mpleting the calibration process, and returns you to the [Screen Calibration] wind ow. If the red "+" (adjustment mark) is no t t ouched accurately, a "Paramete[...]

441[...]

442 Chapter 8 T roubleshooting This chapter provides in formation on dealing with scan ner operation problems such as paper jams, points to che ck before contac ting your FUJITSU scanner dealer , and help on how to check scanner labels. 8.1 Removing Jammed Documents..................................... .................................... 443 8.2 N[...]

443 8.1 Removing Jammed Documents If a document jam occurs, follow the proce dure below to remove the jammed docu ments. 1. Remove all d ocuments fr om the ADF paper chute. 2. Pull the top cover release catch towa rd you, place your hands at both sides of the top cover, and open the top cover. 3. Remove the jammed document. z Do not forcibly pull o[...]

8.1 Removing Jammed Documents 444 4. Holding both sides of the to p cover, close the to p cover. D You should hear a click. If document jams or multifeed errors occur frequently, try the following proced ures. 1. Align the edges of the document sheets. 2. Fan the documents. 1. Lightly grip the ends of the document stack in b oth hands, and fan two [...]

445 3. Align the edges of the do cument sheets to be loaded, and slightly skew the leading edge of the document. 3. Load the documents into the ADF pa per chute, as shown in the following diagram. Scanning the document sheets w hose edge s are not aligned migh t cause paper jams or damage to the document. Back Back Slightly skew Feed direction Pick[...]

8.2 Network Connection Troubleshooting 446 8.2 Network Connection Troubleshooting If a network connection is n ot possible, firs t check the scanner stat us and system settings. The following section provides information about ge neral troubles that may occur when connecting to a network. If the cause of the problem is unknown or the p roblem persi[...]

447 When checking the network connectio n status by a Ping test, the following results ar e possib le. Follow each action de scribed below. ■ Details Network connection is working properly. ■ Details There is no response from the Ping target. ■ Action z The specified Ping target might not be correct. Check that the Ping target IP address, hos[...]

8.2 Network Connection Troubleshooting 448 ■ Details The name-resolution or address-resolution for the device specified as the Ping target may have failed. ■ Action z Check that the Ping target host name or FQDN is correct. z Check that the DNS server or WINS server settings are correct. z If the Ping target host name or FQDN is correct, refer [...]

449 ■ Checking the NTP Server Sett ings by Synchronizing the System Time On the [NTP Server] window, press the [Sync Time] button to check if the system time can be synchronized. After pressing the [Sync Time] butto n, foll ow each action describ ed below according to the message that is shown . The messages and their correspondi ng action s are [...]

8.2 Network Connection Troubleshooting 450 ■ Checking the Mail Server by Sending a Test Mail On the [Scanner Central Admin Server Setti ngs] window or [Alert Notification] window, press the [Test] button to ch eck if an e-mail can be sent to the specified destination. After pressing the [Test] button , follow each action described below accordin [...]

451 8.2.2 Other Network Conn ection Troubleshooting There are many reasons why a network connection may n ot be possible. The following section provides information ab out general troubles that may occur when connecting to a network. If the cause of the problem is unknown or the p roblem persists, check th e items in "8.4 Points to Check befor[...]

8.2 Network Connection Troubleshooting 452 ■ Action If the same IP address has already been used by another host or communication device, then even if the other device has been given a different IP address, the server may not recognize the scanner's "duplicate" IP address until it is rebooted. Restart the server. If a duplicate IP [...]

453 ■ Failure to Connect to a Server Using Its Host Name or FQDN If a server cannot be connected to by using its host name or FQDN, and does not respond to a ping test, try the following steps: ■ Action Check if a network connection is possible by trying the same solution for "Failure to Connect to a Server Using Its IP Address" (page[...]

8.2 Network Connection Troubleshooting 454 ■ Failure to Add a Network Printer If adding a network printer to/from the scan ner is not possible, try the following steps. Also, refer to how to set printer setting s, how to add a network printer, and the printer manual beforehand. ■ Action Install the Windows XP printer driver on the print server.[...]

455 ■ Failure to Print on a Network Printer If printing on a netwo rk printer which has been set in the scanner is not p ossible, try the following steps. Also, refer to how to set printe r settings, how to add a network printer, and the printer manual beforehand. ■ Action Check if a network connection is possible by trying the same solution fo[...]

8.2 Network Connection Troubleshooting 456 8.2.3 Failure to Access the Scanne r using a Web Brow ser, Admin Tool, or Central Admin Server If access is not possible when attempting to connect to the scanner usin g a Web browser or the Admin Tool, or when at tempting to connect to the Central Admin Server from th e Central Admin Console, try the foll[...]

457 ■ Action When connecting using the scanner name, the connection will be an intranet connection. When connecting using an IP address, it will be an internet connection. If the URL includes a scanner name, the scanner will be connected using an Intranet Zone. If the URL includes an IP address, the scanner will be connected using the Internet Zo[...]

8.2 Network Connection Troubleshooting 458 ■ Action Check the specified port number on the [Admin Connection] window. For details, refer to "4.8.8 Setting the Admin Connection" (page 123) . ■ Action 1. In Internet Explorer, set the following setti ngs in the [Tools] menu, [Inter net Options]. 2. On the [Advanced] tab, select the [Use [...]

459 8.3 Other Troubleshooting This section describes pro blems that may occur during scanning and gives info rmation on how to deal with them. Before requesting r epair, check the following list of common problems . If the problem still cannot be solved after consu lting the troubleshooting sugg estions, check the points in "8.4 Points to Chec[...]

8.3 Other Troubleshooting 460 ■ Scanner Cannot Be Turned On ■ Check item Has the power button been pressed? ■ Action Press the power button. ■ Check item Are the AC cable and AC adapter properly connected to the scanner? ■ Action z Connect the AC cable and the AC adapter. z Disconnect AC cable from the scanner to turn off the scanner, and[...]

461 ■ Data Cannot Be Scanned Properly ■ Check item Has the document been loaded correctly into the ADF paper chute? ■ Action Reload the documents into the ADF paper chute. ■ Check item Is the top cover completely closed? ■ Action Close the top cover completely. ■ Check item Does the same problem occur after turning the scanner power off[...]

8.3 Other Troubleshooting 462 ■ Check item Do the documents satisfy the conditions given in "A.2 Paper Quality" (page 474) ? ■ Action Use documents which satisfy the conditions described in "A.2 Paper Quality" (page 474) . ■ Check item Has the document been loaded correctly into the ADF paper chute? ■ Action Riffle and r[...]

463 ■ Check item Is the pick roller worn out? ■ Action Replace the pick roller. For more details, refer to "7.5 Replacing Parts" (page 426) . ■ Check item Is there any foreign matter in the document feed path? ■ Action Clean the document feed path. ■ Scanned Data Is Inappropriate ■ Check item Are the feed rollers dirty? ■ Ac[...]

8.3 Other Troubleshooting 464 ■ Check item Is the glass dirty? ■ Action Clean the glass. ■ Check item Depending on the paper color of the document, scanned data may be partially cut off because the paper boundary is not recognized correctly. ■ Action Before scanning, set the paper size to a standard one. ■ Check item Is the document loade[...]

465 ■ Check item Are the SSL settings correct? ■ Action Close the window, correct the settings, and try connecting again. ■ Check item Was the [Yes] button selected on the [Security Warning] dialog box when connecting with HTTPS? ■ Action Close the window and try connecting again. Select the [Yes] button on the [Security Warning] dialog box[...]

8.3 Other Troubleshooting 466 ■ Check item Is the language of the Admin Tool already installed different from that of the operating system? ■ Action Uninstall the existing Admin Tool. Then, install the Admin Tool of the same language as that of the operating system. An error occurs when in stalling an Admin Tool.[...]

467 8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer Before contacting your FUJITSU scanner deale r or an authorized FUJITSU scanner service provider, check the following points. 8.4.1 General Details Info Findings Model ScanSnap N1800 Serial No. Example: 000001 For the serial number, refer to "8.5 Checking the Scanner Labels&[...]

8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer 468 8.4.2 Error Status ■ Problem When Connecting to the Scanner via Computer ■ Document Feed Trouble Info Findings OS (Windows) Admin Tool version Displayed error message Info Findings Paper type Main purpose of use Last cleaned on Year Month Day Consumables last replaced on Year[...]

469 ■ Problem with Central Admin Server Software ■ Sending an Original Do cument and Scanned Data Info Findings Type of OS (Windows) for Central Admin Server software Type of OS (Windows) for Central Admin Console Central Admin Server version Central Admin Console version Displayed error message Info Findings Can both the original document and [...]

8.5 Checking the Scanner Labels 470 8.5 Checking the Scanner Labels The following diagrams show wh ere the labels are located on the scanner. The labels are on the back of the scanner. The following are the label examp les. z Label A Example: Contains various scanner informatio n. z Label B Example: Indicates the various standards that the scan ner[...]

471 8.6 Pre-Maintenance Preparations Before sending the scanner for maintenance, the user data store and system settings should be backed up. z "Backing up the User Data Store" (page 178) from "4.15.1 Maintaining the User Data Store" (page 177) z "4.15.2 Maintaining the System Settings" (pag e 181) After backing up the[...]

472 Appendix A Paper Specifications This appendix describes the paper size and quality requirements for ensuring that the ADF operates correctly when scanning docume nts.[...]

473 A.1 Pap er Size The following paper sizes can be scanne d with this scanner: Width: 52 to 216 mm (2.1 to 8.5 in.) Length: 74 to 355.6 mm (2.9 to 14.0 in.) (*) (*): When [Custom] paper size setting is used, a p age length of up to 3,048 mm (120 in.) is allowe d for document scanning.[...]

474 A.2 Pap er Quality Paper Type The following paper types are recommended for use with the ADF : z Woodfree paper z Wood containing paper When documents of a paper type other than those listed above a re scanned, perform the test-scan with a same paper type first to check if t he document can be scanned without problem. Paper Weight The following[...]

475 z Carbonless p aper contains chemical subst a nces that may damage the pad assy or the pick and other r ollers when docume nts are fed. Pay attention to the following: z cleaning If pick erro rs occur fre quently, clea n the pad assy and pic k roller. For details about cleaning the pad assy an d pick roller, refer to "Chapter 7 Scanner Car[...]

476 A.3 Maximum Document Loading Capacity The maximum number of sheets that can be loaded into the ADF paper chute is determined by the length an d weight of the document paper. The following graph shows th e maximum document loading cap acity of ADF according to paper size and weight. Unit Standard paper weights g/m 2 52 64 75 80 90 104 127 lb 14 [...]

477 A.4 Area not to be Perforated ADF feed problems can occur while scanning if th e document has any holes (punched, etc) in the shaded area shown in the following figure. Page top Control point for scan Front side Feed direction Center of paper Page bottom 25 mm 25 mm[...]

478 A.5 Multifeed Detection Conditions There are three multifeed detection modes: document layer, document len gth, and both document layer and length. To detect multifeeds with document layer, document leng th, or both document layer and length, specify [Ultrasonic], [Length], or [Both ], in "6.9.19 Multifeed Detection (Layer and Length)"[...]

479 Figure 1 z Multifeed detection by layer will of ten mis-detect very thick p aper . When scanning such document s, select [None] on the [Multifeed Setup] window . z Multifeed detection rate may decrea se depending on the document condition. z Multifeed m ay not be de tected for the top and bottom 30 mm of a docu ment. Page top Control point for [...]

480 A.6 Conditions for Using the Carrier Sheet A.6.1 Paper Size The paper sizes that can be scanned are as follows: z A3 (297 × 420 mm) (*) z B4 (257 × 364 mm) (*) z 11 × 17 in. (279.4 × 431.8 mm) (*) (*) The above paper sizes must be folded in h alf to be scanned. A.6.2 Paper Quality Paper type Recommended paper type for scanning is as follows[...]

481[...]

482 Appendix B Management Settings and Files This appendix describes the scanner operating environment and manag ement settings and files.[...]

483 B.1 e-Mail Address Setting Values e-Mail addresses may be up to 256 characters long. One of the following e-mail a ddress formats must be used: z XXXXXXX @ IP_address z XXXXXXX @ Host_name z XXXXXXX @ Domain_name XXXXXXX Comprised of alphanumerics and the following symbols. ! # $ % & ' * + - / = ? ^ _ ` { | } ~ . However, periods (.) c[...]

484 B.2 Scanner Configuration File Format The scanner configuration file format requirements differ f or the following two cases. z For importing z For exporting B.2.1 Scanner Configuration Fi le Format (for Importing) This section describes the scanner configurat ion file format requirements for imp orting. z The file character set should be the s[...]

485 B.2.2 Scanner Configuration Fi le Format (for Exporting) This section describes the scanner configurat ion file format requirements for e xporting. z The default value for the file name is "scanne rinfo.csv". z The file character set should be the same as the value on the Central Admin Console, [Central Admin Server Settings ] window.[...]

486 Last Inventory Taken YYYYMMDD hh:mm:ss When the [Include detailed scanner information.] check box is selected Last System Update YYYYMMDD hh:mm:ss Last Add-in Install YYYYMMDD hh:mm:ss Last Scanner Settings Update YYYYMMDD hh:mm:ss Current System Update Status 0: NotTarget 1: Finished 2: Pending 3: Error 4: Unregistered Current Add-in Install S[...]

487 Error Status 0: No 1: Yes When the [Include detailed scanner information.] check box is selected Operating Status 0: Unreported/Un registered 1: Offline 3: Free 4: In use Installed Options - Serial Number - Item Value and Format Remarks[...]

488 Appendix C Root Certification Authority This appendix provides an explanatio n of root certification authority.[...]

489 C.1 Root Certification Authority List SSL (Secure Socket Layer) encrypted communication may be u sed by the scanner for user authentication and sa ve operations to the FTP server or a SharePoint folder. With SSL, trust certificates ar e exchanged to authenticate the communication opponents. The following root certificate authorities are pre-reg[...]

490 Equifax Secure Global eBusiness CA-1 2020/6/21 EUnet International Root CA 2018/10/3 FESTE, Public Notary Certs 2020/1/2 FESTE, Verified Certs 2020/1/2 First Data Digital Certificates Inc. Certification Authority 2019/7/4 FNMT Clase 2 CA 2019/3/19 GlobalSign Root CA 2014/1/28 GTE CyberTrust Global Root 2018/8/14 http://www.valicert.com/ 2019/6/[...]

491 UTN-USERFirst-Network Applications 2019/7/10 VeriSign Trust Network 2028/8/2 If the root certificate autho rity validation period expire s, SSL connection is not possible. Issuer Valid until... (YYYY/MM/ DD)[...]

492 Appendix D Scanner Specifications This appendix gives specifications fo r the scanner.[...]

493 D.1 Installation Specifications Item Specification Dimensions (W × D × H) 300 × 226 × 172 mm (11.81 × 8.90 × 6.77 in.) Weight 6.0 kg (13.23 lb) LCD touch panel 8.4-inch XGA TFT LCD monitor Analog resistive touch panel Keyboard On-screen keyboard Network interface LAN (10Base-T/100Base-TX) Input power Voltage 100-240V ±10% Frequency 50/60[...]

494 D.2 Basic Scanner Specifications Item Specification Remarks Scanner type ADF (Automatic Document Feeder) Image sensor Color CCD × 2 Light source White cold cathode fluorescent discharge lamp × 2 (One for front side, and the other for reverse side) Scannable area Maximum Legal (8.5 × 14 in.) When [Custom] paper size setting is used, a page le[...]

495 D.3 Changing the Function s on the On-Screen Keyboard The scanner supports the on-scre en keyboard that enables entering characters o n the LCD touch panel. For details on how to show/ hide the on-screen keyboard, refe r to "2.4 Using the On- Screen Keyboard" (page 63) . D.3.1 Switching the Keyboard Layout There are two types of keybo[...]

496 Appendix E Editing Using User Editor This appendix describes ho w to edit mail address books and local account s using User Editor. A regular user can contact the administrator fo r details about settings of th e User Editor. E.1 What is User Editor? ................................................................. ......................... 497[...]

497 E.1 What is User Editor? User Editor is an application that is used fo r editing a scanner mail address book (My List) or local acco unts. A scanner mail address book or local a ccounts can be edited from a computer by connecting the computer installe d with User Editor to a scanner via the network interface . User Editor facilitates operations[...]

498 E.2 System Requirements E.2.1 Requirements for User Editor For use of the User Editor, the following re quirements apply: Software (English Versions) z Operating system z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z .NET Framework 2.0 SP2 or later, .NET Framework 3 .[...]

499 E.3 Pre-settings E.3.1 Installing User Editor To edit a mail address book o r a local acc ount of a scanner via the n etwork interface, install User Editor in a computer . 1. To access a scanner, specify the scann er name as a URL using a Web browser. According to the settings described in "4.8.8 Settin g the Admin Connection" (p age [...]

500 4. Press the [Next] button for the [Network Scanner User Editor]. D The [Download Network Scanner User Editor.] window appears. 5. Press the [Download] button. D The [File Download] dialog box appears. Downloading is not possibl e while a scanner operation is in process.[...]

501 6. Press the [Run] button. D The Network Scanner User Editor setup wizard appears. 7. Press the [Next] button. D The [Select Installation Folder] window appears. If .NET Framework is not installed, a confirmation wind ow for .NET Framework installation ap pears. Press the [Yes] button to install .NET Framework, and then try again from Step 1 .[...]

502 8. Select the target folder(s) and user(s), and press the [Next] butto n. To select a different folder, press the [Browse] button. To check the free space available for the cu rrent ly selected folder, press the [Disk Cost] button. D From here on after, follow the instructions displaye d on the window. When "Installation complete" is [...]

503 E.4 Windows of User Editor The User Editor window co ntains the [Address Book] tab and [L ocal Account] tab. The following shows the details of each tab. z [Address Book] tab This tab page is used for editin g the e-mail targets in the mail address book. Menu bar Toolbar Status bar Group/e-mail address list Group list[...]

504 z [Local Account] tab This tab page is used for editin g the local accounts saved in the scanne r. Menu bar Toolbar Status bar Local account list[...]

505 E.5 Starting/Exiting User Editor ■ Starting Us er Editor 1. Select [Start] menu J [All Programs] J [Network Scanner] J [Network Scanner User Editor]. D The [Network Scanner User Editor] window appears. ■ Exiting User Editor 1. Select the [File] menu, and then select [Exit]. D The exit confirmation window appears. 2. Press the [OK] button. D[...]

506 E.6 Viewing the Mail Address Book/Local Accounts Load and view mail address books or local accounts. ■ Loading from a Scanner Load mail address books or local accounts from a scanner in the following ways. 1. Select [Address Book] tab to load mail address books. Select [Local Ac count] tab to lo ad local accounts. 2. Perform either of the fol[...]

507 ■ Loading from a File Load mail address books or local accounts from a file in the following ways. 1. Select [Address Book] tab to load mail address books. Select [Local Ac count] tab to lo ad local accounts. 2. Perform either of the following. z Select the [File] menu, and then select [ Load from File]. z Press the [Load from File] button on[...]

508 ■ File Format of Mail Address Book Lo aded from a File This section describes the file format available for an e-mail add ress book that can be loaded from a file. With User Editor, a mail a ddress book in CSV format can be edited. z UNICODE (UTF-8) is used for the file character set. z Describe in CSV format as follows: "User Name"[...]

509 ■ File Format of Local Acco unts Loaded from a File This section describes the file format avail able for local accounts that can be lo aded from a file. With User Editor, local acco unts in CSV format can be edited. z UNICODE (UTF-8) is used for the file character set. z Describe in CSV format as follows: "User Name","Password[...]

510 E.7 Editing an e-Mail Target in the Mail Address Book This section describes ho w to edit e-mail targets in the ma il address book. An mail address book can contain up to 5000 groups, distribution lists, an d e-mail addresses. E.7.1 Setting a Group Set groups in the mail address book. A group can contain multiple di stribution lists and e-mail [...]

511 ■ Changing the Group Name 1. Select the [Address Book] tab. 2. In the group list, select th e group name to be changed. 3. Open the [Edit Group] dialog box in either of the following ways. z Select the [Address Book] menu, and the n select [Properties]. z Press the [Properties] button on the toolb ar. 4. Enter a [Gro up Name]. 5. Press the [O[...]

512 E.7.2 Setting a Distribution List Set distribution lists in the e-mail address book. Multiple e-mail addresses can be reg istered in a distribution list. By specifying a distributi on list as a n e-mail destination, an e-mail can be sent to all the e- mail addresses registered in the list at the same time. ■ Adding a Distribution List 1. Sele[...]

513 ■ Editing a Distribution List 1. Select the [Address Book] tab. 2. Select the distributio n list to be edited. 3. Open the [Edit Address] dialog box in either o f the following ways. z Select the [Address Book] menu, and the n select [Properties]. z Press the [Properties] button on the toolb ar. 4. Edit the information. 5. Press the [OK] butt[...]

514 E.7.3 Setting an e-Mail Address Set an e-mail address in the mail ad dress book. ■ Adding an e-Mail Address 1. Select the [Address Book] tab. 2. Select a group to which the new distribution list is to be added. 3. Open the [Add Address] dialog box in either of the following ways. z Select the [Address Book] menu, and the n select [Add Address[...]

515 ■ Editing an e-Mail Address 1. Select the [Address Book] tab. 2. Select the e-mail address to be edited. 3. Open the [Edit Address] dialog box in either o f the following ways. z Select the [Address Book] menu, and the n select [Properties]. z Press the [Properties] button on the toolb ar. 4. Edit the information. 5. Press the [OK] button. D [...]

516 E.8 Editing Local Accounts This section describes ho w to edit the local accounts saved in the scanne r. Up to 100 local accounts can b e added. E.8.1 Adding a Local Account 1. Select the [Local Account] tab. 2. Open the [Add Account] dialog box in either of the following ways. z Select the [Local Account] menu, an d then select [Add Account]. [...]

517 E.8.2 Editing a Local Account 1. Select the [Local Account] tab. 2. Select a local account to be edited. 3. Open the [Edit Account] dialog box in either of th e following ways. z Select the [Local Account] menu, an d then select [Properties]. z Press the [Properties] button on the toolb ar. 4. Edit the information. 5. Press the [OK] button. D T[...]

518 E.9 Discarding the Edited Ma il Address Book or Local Accounts Discard the edited information of the mail address book or local accounts and restore it to its original state. 1. Select the [Address Book] tab to di scard the edited information of the mail address book. Select the [Local Accoun t] tab to discard the edit ed information of the loc[...]

519 E.10 Saving the Mail Address Book/Local Account Save the edited mail address book o r local account to the scanner. ■ Saving the Edited Info rmation to th e Scanner Save the edited mail address book o r local account to the scanner. By saving the mail address book to the sca nner, My List is updated with th e changes. 1. Select [Address Book][...]

520 ■ Saving the Edited Information to a File Save the edited mail address book o r local accounts to a file in CSV format. 1. Select [Address Book] tab to save mail address books. Select [Local Account] ta b to save local accounts. 2. Perform either of the following. z Select the [File] menu, and then select [ Save to File]. z Press the [Save to[...]

521 E.11 User Editor Information Shown in User Log In the administrator or regular use r [User Log] window, user logs of User Editor can be viewed. The user log items for User Editor are shown as follows: For checking other items and detailed information on user logs, refer to the following: z When the administrator checks the information on the [U[...]

522 Appendix F Compatibility with Different Versions This appendix explains the compatibility with different versions of scann er systems and the Central Admin Server software. F.1 Updating System Settings from the Central Admin Server ............................ 523 F.2 Functional Compatibility Between the Scanne r and Central Admin Server . 524 [...]

523 F.1 Updating System Settings from the Central Admin Server The following shows the compatibility of system set ting updates between different versions of the Central Admin Server and the scanner system version. The version of the Central Admin Serve r software can be checked on the Cen tral Admin Console login window. z ScanSnap N1800 z fi-6010[...]

524 F.2 Functional Compatibility Between the Scanner and Central Admin Server The following shows the functional compatibility between diffe rent versions of the scanner system and the Central Admin Server. The version of the Central Admin Serve r software can be checked on the Cen tral Admin Console login window. z ScanSnap N1800 z fi-6010N Centra[...]

525 F.3 Backing Up/Restoring Data Between Different Versions of the Central Admin Server Software The following shows the compatibility between different version s of the Central Admin Server software for backing up or restoring d ata. The version of the Central Admin Serve r software can be checked on the Cen tral Admin Console login window. Centr[...]

526 F.4 Event Source Name Output by Central Admin Server The event source name of the event lo g output by the Central Admin Server is as follows. Central Admin Server V ersion Event Source Name 3.0.x Scanner Central Admin Server 2.0.x or earlier iScanner Centra l Admin[...]

527[...]

528 Appendix G Glossary[...]

529 A4 size A standard international paper size. (210 × 297 mm / approximately 8.27 × 11.7 in.) A5 size A standard international paper size. (148 × 210 mm / approximately 5.83 × 8.27 in.) A6 size A standard international paper size. (105 × 148 mm / approximately 4.13 × 5.83 in.) ADF (Automatic Docum ent Feeder) A unit that allows the user to [...]

530 Default settings The settings installed at time of factory shipping . d pi (d ot s p er inch) Dots per inch. Number of dots lined a long one inch. The measurement of resolution normally used for scanners and printers. Higher dpi me ans better resolution. Duplex scan mode A scan mode where both sides of each documen t sheet are scanned. See also[...]

531 Legal size A standard international paper size. (215.9 × 355.6 mm / 8.5 × 14 in.) Letter size A standard North American paper size. (21 5.9 × 279.4 mm / 8.5 ×11 in.) MMR ITU-T (CCITT) T.6 compression. A compression method used when the color mode is black and white. Multifeed detection A scanner function which detect s accidental feeding of[...]

532 Resolution A measure of the fineness of de tails or grain of images. The customary metric of resolution is dpi (dots per inch). For any given image, th e higher the resolution, the more dots or pixels that can be used, and the g reater the resulting fineness of d etail that can be expressed. Simplex scan mode A scan mode where only one side of [...]

533[...]

534 About Maintenance Contact your FUJITSU scanner dealer o r an au thorized FUJITSU scanner service provider for repairs to this product. Do not perform repair s on this scanner.[...]

535[...]

536 Index A Add-in .................................................... 189 Add-in group ......................................... 256 adding e-mail address ................................. 317 fax number ...................................... 329 job group ......................................... 216 job menu ....................................[...]

537 user log ........................................... 402 cleaning ................................................. 417 carrier sheet .................................... 425 exterior of the scanner .................... 4 19 inside of the scanner ....................... 420 LCD touch panel ............................. 419 cleaning frequency ..[...]

538 file name (for save/e-mail attachment) .. 410 file server ................................................ 50 filtering job sequences ................................. 208 the LDAP List .................................. 209 filtering the LDAP List ........................... 223 firewall settings for the Central Admin Server ..................[...]

539 maximum number of fax contact numbers ................................................ 329 menu ................................................. 75, 76 message screen .................................... 408 migrating data to an updated version of the Central Admin Server software ....... 2 85 monitoring and maintaining the sca nner network ..[...]

540 network printer ................................ 169 renaming network folder .................................. 147 network printer ................................ 168 replacement cycle ................................. 426 replacing pad assy ........................ .................. 428 parts ................................................[...]

541 LDAP search parameters ................ 135 link speed/duplex mode .................. 122 login LDAP server ........................... 127 NTP server ...................................... 117 on-screen keyboard .......................... 99 proxy server .................................... 118 region/timezone .................................[...]

542 status of consumable parts ............. 1 71 status of installed options ................ 172 system log details ............................ 175 system status .................................. 170 update status lists ........................... 272 user log details ................................ 173 W windows of User Editor ...............[...]

z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages arising from t he use of this Product, and any claims by a third party. z Copying of the contents of this ma nual, in whole or in part, as well as the scanner applications is pr ohibited under t he copyright[...]