Brother FAX-2440C manual

F AX-2440C MFC-620CN USER ’S GUIDE[...]

If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: FAX-2440C and MFC-620CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit. Reta in this Us er’ s Gui de wi th yo ur sale s rece i pt as a pe[...]

i THI S EQUIP MEN T IS D ESIGNE D TO WORK WIT H A TWO WIR E ANAL OGUE PS TN L INE FITTED WITH THE APPROPRIATE CONNE CTOR. APPROV AL INFOR MATION Br othe r ad v ises th at t his pro du ct ma y n ot fu nc ti on c orr ec tly in a co untr y o th er th an w her e it w as o r igina lly pu rc has ed, an d do es no t off er any war ran ty i n th e ev ent t[...]

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ii i Safety pre cauti ons To u se t he mach ine saf ely Ple as e re fer to the se instructi ons for late r refer enc e and be fore atte mpti ng an y main te nance . WARNI NG There are high volta ge electrode s inside t he mac hine. Before yo u clean the m achine, make sur e y ou have unplugge d the te lephone line cord first and then the power cord[...]

iv WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e te le pho ne l ine has be en dis con ne cte d at the wa ll sock et . Ne ver i ns tal l t ele phon e wi rin g du rin g a lig ht ni ng st or m. Ne ver install a telephone wall socke t [...]

v Choosing a location Pl ace y our ma chin e on a fla t , st ab le sur fa ce th at is fr ee of v ib rat io n and sh ocks, su ch as a desk. P ut th e mach ine near a teleph one soc ke t an d a st anda rd, gr oun de d el ect ric al so c ket . Ch oose a lo cat ion w her e the t em per atur e r emai ns betw een 10 ° an d 35 °C. Caution ■ A void pla[...]

vi Quick Refer ence Gui de Send ing faxes Aut omat ic Tra nsm issi on 1 If it is not illumi nated in gree n, pre ss ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng On e-T ouc h (FA X- 24 40C on l y), Sp ee d- Dial , Se arc h or th e dia l pa d. 4 Pres s Mo no Start or Colour St art . Stor i ng nu mb ers Storing One-Touch Dial [...]

vii D ial li ng ope rat i ons One-Touch dialling ( FAX- 244 0C) /S pee d-Di al ling 1 If it is not illumin ated in gr een, p re ss ( Fax ). 2 Load yo ur d ocu men t. 3 (FA X- 244 0C onl y) Pr es s t he One -T ou ch k ey of the num ber you wan t to ca ll. — OR — Press Sear ch/ Spee d Di al , pr ess # , an d then pr es s t he two -di git Sp eed -[...]

viii Table of Contents 1 Int ro du ctio n . ... .... ... .... ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. 1-1 Usi ng t his Gui de .... ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. 1-1 Fi ndi ng in form at ion .... .. ... .... ... .. ..... .. ... .... ... .... ... .. ..... .. .. 1- 1[...]

ix Setti ng the Paper Si ze ... ..... ..... ..... ...... ..... ..... ..... ..... .... 2-6 Sett ing the Rin g Vol ume .. .. ..... .. ..... .. .. ..... ... .. ..... .. .. ..... . 2 - 7 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... ..... .... 2-7 Setti ng the Speaker Volume .... ..... ...... ..... ..... ..... ..... .... 2 -8 Turn [...]

x Tur nin g M em o ry S ec ur ity o n .... ..... .. .. ..... .. ..... ... .. .. 3-1 8 Tur nin g M em o ry S ec ur ity o ff .... .. ..... .. ..... .. ... ..... .. .. 3- 19 Faxin g lett er size docum ents f rom t he scanner gl ass . .. .. ..... .. ... ..... .. .. ..... .. ..... .. ... ..... .. .. ..... .. ... ..... .. .. 3 -19 4 Set up R ece iv e ...[...]

xi Teleph one (voic e) op eration ( FAX-244 0C o nly) .... ...... ... 5-10 Ho w to dia l .... .. ..... .. ..... .. ... .... ... .. ..... .. .. ..... ... .... ... .. ..... . 5-10 Making a tel ephone call . ..... ..... ..... ....... ..... ...... ..... ..... 5-10 Answer ing call s with the Speaker Phone . ....... ..... ..... 5-11 Mute.... ... .... ...[...]

xii 8 Prin ti ng re po rts ..... .. ..... .. ..... .. ... .... ... .. ..... .. ... .... ... .. ..... .. ..... .. .. 8- 1 Fax setting s and activ ity ... ..... ..... ....... ..... ...... ..... ..... ..... ..... 8-1 Customizin g the Transmis sion Verif icati on Report ..... 8-1 S etti ng the J our nal P erio d ..... .... ... .. ..... .. ... .... ... [...]

xiii Bor der less .. .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. ... .... .. 10 -1 2 Under standi ng the Error Messages .... ..... ..... ..... ..... 10-13 Usin g PhotoCap ture Center ™ fro m yo ur P C .... .... ... .. .... 10-1 4 Usin g Ph oto Ca ptu re C ent er ™ f or sc a nning do cum en ts... 10-14 11 Impo rt ant in fo rma [...]

xiv For Fax/Tel mode only.. ..... ..... ..... ..... ....... ...... ..... ..... ... A- 3 Using a cordl ess exter nal hands et ....... ..... ..... ..... ....... A-4 Changing the r emote codes . ...... ..... ..... ..... ..... ..... ....... A-4 Connecting an ex ter nal device to your machi ne .. ..... ..... ... A- 5 Connecti ng an extern al telephone .[...]

xv Opti onal Externa l Wireless Print/S can Server (NC-2200w) (MFC-620CN only) . ..... ....... ..... ...... ....... .. S-12 13 Inde x .. ... .. ..... .. ... .... ... .. ..... .. ..... .. ... .... ... .. ..... .. .. ..... ... .... ... .. ..... .. .. I- 1 14 Remot e Retrieval Access card ... ..... ..... ....... ..... ...... ..... ..... . R-1[...]

INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk y ou fo r bu yin g a Br ot her fa x ma chi ne or Mu lt i-Fun c ti on Ce nter (MFC). Your ma c hin e is simp le to u se, wi th LCD scre en instruction s to g ui de yo u t hro ug h p rog ram mi ng i t. You ca n m ak e the m ost of y our ma chin e by readi ng t hr oug h thi s G uid e. Fin di ng inf or mat [...]

1 - 2 INTRODUCTI ON Control pa nel overv iew FA X- 2440 C MF C-6 20 CN[...]

INTRODUCTI ON 1 - 3 1 TAD keys On/Off Lets you acti vate the TAD (Telephone Answ ering Devic e) and will blink if y ou have new message s. Play/Re cord (FAX-2440C only ) Lets you lis ten to voice messag es stored in mem ory. Also, let s you recor d telepho ne calls. Play (MFC-6 20CN only) Lets you lis ten to voice messag es stored i n memory . Eras[...]

1 - 4 INTRODUCTI ON 8 Mono Start Lets you s tart s ending faxes or mak e copi es i n blac k and white. Also for MFC -620CN , let s you star t a sc anning operat ion (i n colour or mon o, depending on the scanning setti ng on your PC). 9 Co lour Start Lets you s tart s ending faxes or make copies in full colour. Also for MFC -620CN , let s you star [...]

INTRODUCTI ON 1 - 5 Turni n g the ma ch ine to Po wer Sa ve co ndit i on When t he machine is id le, you can turn it to Power S ave conditio n by pressing the Power Save key. In Power Save mode, the machine will re cei ve tel eph one c al ls as nor mal . F or f ar ther in fo rma ti on o n re cei vin g fa xes in t he pow er save cond it ion , pl eas[...]

1 - 6 INTRODUCTI ON Power Sa ve Sett ing You c an cu sto miz e the mac hin e’s Pow er Sav e ke y. Th e defau lt mo de is Fax Re ceive: On , so y our machine can receive faxes o r calls even wh en the mach ine is i n Po wer Sav e mo de . If yo u do n ot want your m achine to rece ive faxes o r ca lls, turn t his sett ing to Fax Re ceiv e:Of f . ( [...]

INTRODUCTI ON 1 - 7 Load doc ume nts You ca n s en d a f a x, mak e c opi es , an d s can fro m the ADF (a uto mat ic doc ume nt feed er) or f rom the sca nn er g lass . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e A DF c an hold up to 1 0 page s and f eeds ea ch she e t in dividu all y. Use s tan da rd (8 0 g/ m 2 ) pa per an d al wa y[...]

1 - 8 INTRODUCTI ON 1 Fan the pages well. Make sure you pu t the do cuments face down, top edge first i n the ADF un til you f eel th em t ouch th e feed ro lle r. 2 Adj us t the pa per gui des to f it th e wi dth o f your do cuments . 3 Un fold the ADF Do cume nt Ou tp ut Supp ort Fl ap. DO NOT pul l on th e doc ume nt whil e it is f ee din g. To [...]

INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You can u se the s canne r gl a ss t o f ax pa ges of a b ook or on e pa ge at a ti m e. Do cume nt s ca n be up to lette r or A4 s iz e (21.6 to 29.7 cm). 1 Lift th e doc ume nt cove r. 2 Usin g th e doc ume nt gu i de lin es on th e left , ce nt er th e doc ume nt fa c e dow n on th e s can ner glas[...]

1 - 1 0 INT RODUCTIO N About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the m achi ne. To get the best print quality for the settin gs you’ve chosen, always set th e P aper T ype to m atch th e ty pe o f p aper y ou loa d. You can use plain paper, inkjet pape r (coated pape r), glossy paper, tran spa re[...]

INTRO DUCTION 1 - 11 Ha ndli ng and usi n g sp eci al pa pe r ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s ide of glo ssy pape r is shiny. A void t ouching the shiny (coat ed) side. Load glossy p aper with the sh iny side [...]

1 - 12 INTRODUCTI ON Pape r type and size for ea ch oper ation Paper Type Paper Size Usag e Fax Copy Phot oCaptur e (MFC-6 20CN only) Print er Cut Paper Lett er 216 x 279 mm (8 1/2" x 11" ) Yes Yes Yes Yes A4 210 x 297 mm (8.3" x 11. 7") Yes Yes Yes Yes Legal 21 6 x 356 mm (8 1/2" x 1 4") Y es Yes - Yes Executiv e 184 [...]

INTRO DUCTION 1 - 13 Pape r weigh t, thick ness and cap acity * Up to 50 sh eets f or Le gal size paper ( 80 g/m 2 ). * Up to 100 sheets of 80 g/m 2 . Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th ickness No. of sheets Cut Paper Plai n Paper 64 to 1 20 g/m 2 (17 to 32 lb) 0.08 to 0.15 m m (0.003" to 0.006") 100 *[...]

1 - 1 4 INT RODUCTIO N Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The figur es below s how the unpr int a b le ar eas on c ut sh eet pape r an d env elo pe s. 1 To p 2 Bottom 3 Left 4 Right Cut Sheet 3 mm (0 mm) * 1 3 mm (0 mm) * 1 3 mm (0 mm)* 1 3 mm (0 m m)* 1 Env elopes 12 mm 24 [...]

INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l th e pa per tr ay c omp let el y out of th e mac h ine and remo ve th e ou tp ut pa pe r tr ay . 2 Pres s and sl ide the paper si de g uid e t o f it th e pa per w idt h. 3 Pull ou t th e pa pe r s upp ort and un fold the pa per su ppor[...]

1 - 1 6 INT RODUCTIO N 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly in ser t th e pa pe r int o th e pa per tra y pr in t sid e do wn a nd the lead in g ed ge (t o p of th e p ape r) in fir st . Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k. 6 Put th e outpu t p[...]

INTRO DUCTION 1 - 17 To load envelo pes ■ Use envelo pe s th at w e igh from 75 g/ m 2 up to 95 g /m 2 . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a test p rint first . How t o lo ad enve lop es 1 Befor e loading, press th e corners and sides of th e envelopes to ma ke th em a s fl at as po ssi bl e. To [...]

1 - 1 8 INT RODUCTIO N 2 Ins e rt the env el opes in to the pa pe r tr ay wit h th e addr es s s ide do wn and t h e l ea din g e dge (t op of t h e e nve lop es) i n fi rst. S lid e the pap er s id e gu ide to fit th e wid t h of th e en ve lo pes . If you have problems when printing on e nvelopes, try the following suggestions: 1 Ope n th e en ve[...]

INTRO DUCTION 1 - 19 About fax mac hines Cu stom f eatur e s Do you hav e BT’s Call M inder on the phone l in e? If you have Call Minder on t he phone line where you will install yo ur new machine, ther e is a str ong po ssi bili ty th at C all M ind e r an d t he machine ma y conflict with each othe r while recei ving incoming calls . Why should[...]

1 - 2 0 INT RODUCTIO N Fax to nes and h a n dsha k e When someo ne is sending a fa x, the machine se nds fax calling t ones ( CNG t ones ). The se are qu iet , int erm itt e nt bee ps ev e ry 4-s e cond s. You’ll hear them after you d ial and press Mo no S tar t or Co lou r Sta rt an d the y wi ll cont in ue for abo ut 60 se con ds af te r dia ll[...]

INTRO DUCTION 1 - 21 ECM ( Err or Cor rect ion M ode) The Er ror Corr ec ti on M ode (EC M) is a w ay for th e ma chi ne t o c hec k a fa x tra nsmissio n wh ile it is i n pr ogress . If the mach ine de tects er ror s dur i ng fax tr ans mis si on, it re s ends th e page s o f the fa x th at had a n er ror . EC M tr ans mis si ons are on ly pos si [...]

2 - 1 GETTING ST ARTED 2 Initial Setup Set tin g th e Da te and Ti me When the machine is not in use it wi ll d isplay the date and t ime. If you set up th e Stati on I D the da te an d tim e di sp laye d by yo ur mach ine will b e printed on ev ery fax you send. If there is a power failure, you may have to reset the date and time . No ot her setti[...]

GETTING STARTED 2 - 2 Sett ing t he Statio n ID You sh ou ld st ore you r nam e or co mpa n y nam e and fax nu mbe r s o the y p rin t on all f ax page s yo u s end. It is im po rtan t tha t y o u ente r th e fax nu mbe r i n the int e rn atio na lly st an dar dize d f orma t , i.e. in a cco rd anc e w ith th e fol lo win g s tr ict sequence : ■ [...]

2 - 3 GETTING ST ARTED Setti n g the Ph one Line Type If yo u ar e c onn ect ing th e ma ch ine to a l in e th at feat ur es a PAB X (PBX), ADSL or ISDN to send and re ceive faxe s, it is also necessary to ch ange the Ph one Li ne T ype ac cord ing ly by c omp let in g the followi ng steps. 1 Press Men u/ Set , 0 , 5 . 2 Press ▲ or ▼ to select [...]

GETTING STARTED 2 - 4 (Fo r FAX -2440 C) You c an progr am a Mute/R keypress a s part of a nu mber st o red i n a One- T ouch or S pe ed- Dial l oc ati o n. Whe n prog ram mi ng the On e-T ouc h o r Sp eed-D ial numbe r ( Men u/ Set 2 - 3 - 1 or 2 - 3 - 2 ) pr es s Mu te/R fir st (the scree n disp lays "!") , then en ter the tele phon e n[...]

2 - 5 GETTING ST ARTED Ge ner al Set up Setti n g the Mo de Time r (MFC -62 0CN on l y) Th e ma chin e ha s fo ur t emp ora ry m ode k eys on th e con tr ol pa ne l: Photo Cap ture, C opy, Fax and S can. Yo u can cha nge th e n umb er of seconds o r minute s the machine takes aft er the last Copy, Scan or Photo Cap tur e operat i on be fore it re t[...]

GETTING STARTED 2 - 6 Set tin g th e Pa pe r Type To get t he be st pr in t qual ity , se t the m ac hin e for t he t ype of pap er y ou ar e usin g. 1 Pres s Men u/Set , 1 , 2 . 2 Pres s ▲ or ▼ t o select Plai n , Inkje t , Glos sy or Tran spar ency . Pres s Men u/Set . 3 Pres s St op/E xi t . Sett ing the Paper Size You c an use f iv e siz es[...]

2 - 7 GETTING ST ARTED Setti ng th e Ring Vo lume You c an tur n t he ri ng Of f or you ca n select the ring vo lume level. 1 Press Men u/ Set , 1 , 4 , 1 . 2 Press ▲ or ▼ to select Lo w , Me d , High or Of f . Press Men u/ Set . 3 Press Stop /Ex it . — OR — You ca n adj ust the ri ng v ol ume when your m ac hin e is i dle (no t bei ng u se[...]

GETTING STARTED 2 - 8 Set ting the S pea ke r Vo lum e You ca n adjust the sp eaker volume. 1 Pres s Men u/Set , 1 , 4 , 3 . 2 Pres s ▲ or ▼ t o select Low , Me d , Hi gh or Off . Pres s Men u/Set . 3 Pres s St op/E xi t . — OR — In Fa x mode , yo u can ad just the speaker vo lume by pre ssing Spea ker Ph one , and then selecting a speaker [...]

2 - 9 GETTING ST ARTED Tur ning on Aut omati c Day lig ht Sav ings Time You can set the machine to ch ange a utomatically for Da ylight Sav ing s Ti me. It will re set itse l f fo rward one ho ur in the Sp rin g an d bac kwar d on e hour in th e Au tu mn. Make su re y ou ha ve set the correct day a nd t ime in th e Date/ Time sett ing . 1 Press Men[...]

SETUP SEND 3 - 1 3 How to e nter Fax m ode Befor e sendin g faxes, make su re ( F ax ) is illuminated in gr een. If not, pre ss ( Fa x ) to e nt er Fa x mo de . Th e de fa ult settin g is Fax. How to dial You c an dia l in an y o f th e fo llo wi ng di ff ere nt ways . Manu al dia lli ng Pre ss a ll of the di git s of th e ph on e or f ax n umb er.[...]

3 - 2 SETUP SEND One- Tou ch dial li ng (F AX- 244 0C on ly ) Pr es s the On e-To uc h Key of the lo c ati on y ou wa nt to ca ll . (See Stor ing On e- To uch Di al nu mbe rs (FA X-2 440C on ly ) on pa ge 5-1 .) To d ial One -T ouc h n umb ers 4 to 6 , hol d do wn Sh ift as y ou pr e ss the On e-T ouc h Key . Sp eed- Diallin g Pres s Se arch/S peed[...]

SETUP SEND 3 - 3 Se ar ch You c an sear c h for name s you hav e st o red i n the O ne -Tou c h (FA X- 244 0C o nly) and S pe ed- Dial mem or ies. Pre ss Sear ch/Sp eed Dial and t he navi gat ion ke ys to se arch . ( S ee Sto rin g O ne -Tou ch Di al nu mber s (F AX- 244 0C o nl y) on pa ge 5-1 and Sto ri ng Sp ee d-Di al num ber s on pag e 5- 2.) [...]

3 - 4 SETUP SEND How to Fax (B&W and Colou r) Col our f ax t ran sm is sio n Your ma chi ne c an se nd a col o ur f ax to ma ch ine s th at su ppor t thi s fe at ur e. Howe ver, c olo ur fa xe s ca nnot be st ored in th e me mor y. Whe n y ou send a colour f ax, the machine will se nd it in real time ( even if Re al Time TX i s se t t o Off ). [...]

SETUP SEND 3 - 5 Faxi ng f rom th e sca nner gl ass You can u se the s canne r gl a ss t o f ax pa ges of a b ook or on e pa ge at a t ime . T he doc u men ts ca n be up t o A4 s iz e. To canc el , pr ess Stop /Ex it . 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ). 2 Load your d ocumen t o n the s canne r gl as s. 3 Dial th e fax numbe[...]

3 - 6 SETUP SEND A utom atic tr ansm issio n Thi s is the ea si est way t o se nd a fax . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Dial the fax number you want to c all. (Se e How to d ial on page 3- 1.) 4 Press Mono St a rt or Colou r Start . Man u al tran smis sion Manu a l tr ans mis sion lets y ou hear t h[...]

SETUP SEND 3 - 7 Basic s endin g operations Sen ding faxe s u sing mu ltiple se tting s When you send a fax yo u can ch oose any combin ation of these setti ngs: contr ast, re soluti on, ov erse as mod e, de laye d f ax ti mer , polling transmission or real time transmission. 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ). After each se[...]

3 - 8 SETUP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion key to change the se tting temp ora rily ( for thi s fax o nly) . In Fax mod e , press Fax Reso lution an d ▲ or ▼ to sel ect the setti ng you wan t, and th en pres s Menu/Set . — OR — You c an ch ange t he defau lt set ti ng: 1 If it is not illuminated in green, press [...]

SETUP SEND 3 - 9 Du al A ccess (No t availa bl e f or c olou r fax es ) You c an dia l a nu mbe r, a nd beg i n sca nni ng t he fa x int o mem ory — even wh en the m achine is sending fr om memo ry or receiving fa xes. The LCD s ho ws th e ne w job n umb er a nd av aila ble mem ory . Your machine normally uses Dual Access. However, to send a colo[...]

3 - 1 0 SETUP SEND Rea l Tim e Tran smi ssi on When you are send i ng a fax, the machine will scan t he documents i nto the me mor y b ef or e sen di ng. Th en , a s s oon as th e ph on e li ne is free, t he machine will start di alling and sending. If the memory b ecomes f ull, th e machine will send the document in re al t ime (e ven if Real Ti m[...]

SETUP SEND 3 - 11 Che cki ng jo b st atus Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Men u/Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pr es s ▲ or ▼ t o scroll thro ug h the lis t. 3 Pres s St op/E xi t . Canc elli ng a fax in p rogre s[...]

3 - 1 2 SETUP SEND Advanc ed sendi ng op erations B road ca sting ( Not av ailab le for c o lour fa xes) Broadcasting is when the sa me fax message is autom atically sent to mor e tha n one fax nu mbe r. Y ou ca n in clud e Grou p s, O ne-T ou ch (FA X-2 44 0C o nly) , Spee d- Dial num bers and up to 50 ma nua lly di a lled num ber s in the s ame b[...]

SETUP SEND 3 - 13 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfe rence on the phone l in e, we reco mme nd t hat yo u turn on t h e Ov ersea s M ode. Afte r you s end a fax us ing th is f eatu re, th e featur e will turn itself off . 1 If it is no t i llum i nate d in gr een, pre ss ( F[...]

3 - 1 4 SETUP SEND D elayed F ax (N ot av ailabl e f or c olou r fax es ) D urin g t he da y you c an s tor e up to 50 fa x es in t h e me mory to b e se nt w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at t he t ime of da y you en te r in S te p 4 . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ [...]

SETUP SEND 3 - 15 De la yed B atc h Tr an smi ssi o n (N ot a vai lab le fo r co lour fa xes) Before sending the delayed faxes, your machine will help you eco no miz e by sor tin g a ll t h e fax es in t he m em or y by d es ti nati on an d sch ed ule d ti me. All del ay ed fa xe s th at are sch ed ule d to be se nt at the same time to th e same fa[...]

3 - 1 6 SETUP SEND Se tu p fo r Poll ed Tran s mit w ith Sec ur e C ode (N ot a vai lable fo r co lo ur f axes) When you choos e Polle d TX :Sec ur e , an yon e who pol ls th e m achi ne mu st e nt er the pol li ng se cur e c ode. 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ Set , 2 , 2 , 6 . 4 Press [...]

SETUP SEND 3 - 17 Memo ry Sec urit y Me mory S ecur i ty le ts you pre v ent un au t hor ized ac ces s to th e machin e. While Memory Security is On the f ollowin g operatio ns are ava ila ble : ■ Receiving faxes into memory (l imited by memory capacity) ■ Fax For war di ng ( If F ax F or ward ing was alr ea dy On) ■ Remote Retrieval (If Fax [...]

3 - 1 8 SETUP SEND Settin g up t he pass word 1 Press Men u/ Set , 2 , 0 , 1 . 2 Ent er a 4-di gi t nu mbe r fo r the p as swor d. Press Men u/ Set . 3 If th e L CD sh ows Ve rify : , re- ente r the pa ssw ord . Press Men u/ Set . 4 Press Stop /Ex it . Changin g t he Memor y Secur ity pas sword 1 Press Men u/ Set , 2 , 0 , 1 . 2 Press ▲ or ▼ to[...]

SETUP SEND 3 - 19 Tur ning Me mo ry Secur ity off 1 Pres s Men u/Set . 2 Ent e r th e re gist er ed 4 -di git pa sswo rd. Pres s Men u/Set . Memor y Se curi ty is au tomati cal ly tu rned o ff. 3 Pres s St op/E xi t . Faxi ng le tter siz e do cu ment s fr om t he scan ne r gla ss When document s are letter size , you need to set Scan Glas s Size to[...]

4 - 1 SETUP RECEIVE 4 Basic recei ving oper ations Choo si ng the Rec eiv e M ode Th er e are fo ur d if fer ent Rec eiv e M od es fo r y our mach i ne. Yo u ca n choose th e mod e that best su its y our needs. (See TA D mode on page 7 -1 to se t up the TA D:Msg M gr m ode. ) Se tu p Re ce ive LCD How it works Wh en to use i t Fax On ly (auto matic[...]

SETUP RECEIVE 4 - 2 To sel ect or cha nge your Receive Mo de 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ). 2 Pres s Men u/Set , 0 , 1 . 3 Pres s ▲ or ▼ t o select Fax On ly , Fax/ Tel , o r Ma nua l . Pres s Men u/Set . 4 Pres s St op/E xi t . Initial Setup 1.Receive Mode Curr e nt Rece ive Mo de Fax : Fax Only F/T : Fax/Tel Mnl :[...]

4 - 3 SETUP RECEIVE Setti n g the R ing D el ay Th e Ri ng D el ay s ets the num ber of tim es the m ac hin e ri ngs b efor e i t answers in Fax On ly , Fax/ Te l an d TAD:M sg Mgr mode s. If you hav e ex tens i o n ph on es on th e sam e l ine as th e ma chin e or s ubsc ri be to th e te le phone co mpa ny’ s B T Ca ll Si gn s er vic e, keep th [...]

SETUP RECEIVE 4 - 4 Set ting Toll Save r (TAD mode ) Wh en you set th e to ll sa ver fea tu re, th e ma ch ine answ er s aft er four ri ngs if you do not ha ve voi ce or fa x me ssa ges and a fte r tw o ri ngs if you do have vo ice or fa x messages. This way, when yo u call the machin e for re mote retri eval an d let it ri ng thre e times , you k [...]

4 - 5 SETUP RECEIVE Setti n g the F/ T Ri ng Time ( Fax/ Tel mod e onl y) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the m achine will signal y ou with its special pseudo/double-ring when you hav e a voi ce c all . (If i t’s a fax call, the ma chine prints the fa x.) This ps eudo/double-ring happens after the i nit[...]

SETUP RECEIVE 4 - 6 Fax Det ect (MF C-6 20CN on ly ) When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Mono St art , Col our S tar t , or the Fa x Receive Code 51 when y ou ans wer a fax call. Selecting On allows the machine to receive fax c alls au toma ti ca lly , eve n if yo u li ft t he ha nd s et of a n ex te nsio n o r e xte rn [...]

4 - 7 SETUP RECEIVE Fa x De tec t (F AX -2440 C o nly ) When you use t his f ea ture , yo u don’ t hav e to p ress Mono St ar t or Co lou r Sta rt , or th e F ax Re ce ive C ode 51 when yo u answ er a fax call. S electin g On allows th e machine to receive fax ca lls autom a tica lly, eve n if y ou l ift t he hand set of a n exte nsi on o r ex te[...]

SETUP RECEIVE 4 - 8 Prin ti ng a re du ced i nco ming fax (Au t o Re du c tio n) If you cho ose On , th e machine automa tically reduces an incoming fax to f it o n o ne pa ge of A4 , Le tter or Leg al si ze p ap er. The ma chin e calc u lat es the r educ t io n ra ti o by u si ng th e pa ge si ze of th e d ocum en t an d you r Pa pe r Siz e se tti[...]

4 - 9 SETUP RECEIVE Pr inti ng a fax fr om th e me mor y If you ha v e sel ec ted F ax F or ward ing or F ax St or ag e ( Me nu /Set , 2 , 5 , 1 ), you can still print a fax from the memory when you are at your m achi ne. (See Set ti ng F ax St or age on p age 6- 2. ) 1 Press Men u/ Set , 2 , 5 , 3 . 2 Press Mono St a rt . R ece pt ion i nto me m o[...]

SETUP RECEIVE 4 - 10 Pol ling Polling is the process of retrieving faxes from another fax machine. You c an use y our mach ine to 'po ll' othe r m ach ine s , or yo u can hav e some on e po ll y our m ach ine . Everyone who is invo l ved in Polling needs to se t up their fax machines f or Polling. When someone polls you r machine to rece [...]

4 - 1 1 SETUP RECEIVE Setup for Pol ling Receiv e with S ecure Code Yo u nee d to mak e su re you ar e usin g t he sam e se cur e cod e as th e o the r par ty . 1 If it is not illuminated in green, press ( Fax ). 2 Press Men u/ Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to select Se cure . Press Men u/ Set . 4 Enter a fou r-digi t secure co de. Thi s is [...]

SETUP RECEIVE 4 - 12 Sequen tial Po lling The ma chine can requ est docu ments fro m several fax units in a single operation. Y ou just spe cify several destin ations in Step 5. Afterward s, a Sequentia l Pol ling Report will be printed. 1 If it is no t i llum i nate d in gr een, pre ss ( Fa x ). 2 Pres s Men u/Set , 2 , 1 , 7 . 3 Pres s ▲ or ▼[...]

5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Storing numbe rs for ea sy dialling You can set up y our machine to do following types of easy dialling: On e-T ouc h (FA X- 24 40C only) , S pee d- Dial a nd G ro ups f or Br oad c ast ing fa xe s. When yo u d ial a q uic k-d ial num ber , t he L CD show s th e nam e, if you store d it, or the nu mbe[...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 2 4 U se th e di al pa d t o en ter t he name (up to 1 5 cha ract e rs ). Pres s Men u/Set . (You can use the cha rt on pa ge B-1 2 to hel p you e nter letter s. ) — OR — Pres s Men u/Set to s tore th e num ber wit ho ut a na me. 5 Go to S tep 2 to st ore an othe r On e-T o uch numb er. — OR —[...]

5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Chan gi ng One - Touch (FAX -244 0C on l y) an d Sp ee d-D ial num ber s If you t ry to s tore a One -To uch ( FA X- 2440C onl y) o r Sp eed -Dia l number whe re a number has alrea dy been stored, the LCD will show th e n am e th at has b een s tor ed t here (or nu mbe r) an d wi ll as k y ou t o do on [...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 4 Sett i ng up Gr oup s for Br oadca sti ng (FA X-2 44 0C on ly) Gr oups , w hich ca n be st or ed o n a One -T ouc h key or a S peed -D ia l loc ation, allo w you t o sen d the sa me f ax me ssage to m any fax num ber s by pr es si ng onl y a One-T o uch key a nd Mo no St art or Sear ch/Sp eed Dial ,[...]

5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Press Men u/ Set to ac cept the nu mbe rs for thi s Grou p. 6 Use the dial pad an d th e ch art on pa ge B- 12 to en ter a n ame for the Gr ou p. Press Men u/ Set . (Fo r exam pl e, NE W CLI ENTS ) 7 Press Stop /Ex it . Setti n g up Gro ups fo r Broadc ast ing (MFC -62 0CN only ) Groups allow you to s[...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 6 3 U se th e di al pa d t o ent er t he Gro up nu mber ( 1 to 6) . Pres s Men u/Set . ( For e xam pl e, pre s s 1 for Gr oup 1. ) 4 To include Speed-Dia l nu m be r s in th e Gr ou p, pre ss the m as fo llo ws : For ex amp le, fo r Spee d-Dial num ber s 05 an d 09. Pre ss S earch/S pe ed Di al , 05 ,[...]

5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Diallin g options A cce ss co des an d c red it car d num ber s (MFC -62 0CN only ) Sometime s you may want to choose from s everal long di stance carriers when you make a call. Rates may v ary depending on the time and destinati on. To take advantage of low rates, y ou can store the access codes or l o[...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 8 Ac cess co des a nd credi t c ard num bers (FA X-2 44 0C on ly) Sometimes you may want t o choose from sev eral long dis tance carriers when you make a call. Rates may vary depending on the tim e and desti nation. To tak e advantage of low rates, you can store the access codes or l ong-distance carr[...]

5 - 9 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Pause Pres s R edial/P ause to i nse rt a 3.5- s econ d paus e b etwe en numbers. If you are diallin g over seas, you can press R edial/P ause as ma ny tim es as need ed to i nc rea se the l e ngth of the pause . Tone or Pulse If you have a Pulse dialling service, but need to se nd Tone signals ( for e [...]

QUICK-DIAL NUM BERS AND DIALLING OPTIONS 5 - 10 Telepho ne (v oice) ope ration (FAX-2440C o nly) You can use the machine to make voice te lephone calls by diallin g ma nua lly or b y us ing S ear ch , One- T ou ch Dial o r Sp ee d-Di al me mory. Y ou c an use t he h an dset o r Spea ker Ph one to m ake an d receive ca lls. When yo u di al a Qui ck-[...]

5 - 1 1 QUICK- DIAL NUMBERS AND DI ALLING O PTIONS A nswer in g ca lls with t he Sp eaker Ph one W hen t he ma chi n e rin gs, ins tea d of lif ti ng the ha ndse t , pr ess Speake r Phone . Spe ak cle arl y , to wa rd the mic rop ho ne . T o e nd th e c all , pr ess S peaker Phone . If yo u ha ve a bad teleph one line c onn ect ion, the oth er pa r[...]

QUICK-DIAL NUM BERS AND DIALLING OPTIONS 5 - 12 Telepho ne (v oice) ope ration (MFC-620 CN only) You can use the machine to make voice te lephone calls by diallin g ma nual ly or b y usi n g Sear ch or S peed- D ial mem or y. Y ou ca n u se th e ext er nal t el epho ne’ s hand s et or s pea ker phon e to mak e a nd re ceiv e calls. When y ou di a[...]

6 - 1 REMOTE FAX OPT IONS 6 Setti ng up F a x For w ard i n g When y ou select Fa x Forwar d, your ma chine sto res th e received fax i n t he me mor y. T he machi n e wil l then di al the fax numb er yo u’ve prog ram med and f orward the fax m ess age . 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fa x Forw ard . Pre ss Men u/Se[...]

REMOTE FAX OP TIONS 6 - 2 Sett ing F ax Stora ge If you sele ct Fax Storage, you r machine stor es the received fax in the memory. You will be able to re trieve fax messages from another location using the Remote Retrieval commands. 1 Pres s Men u/Set , 2 , 5 , 1 . 2 Pres s ▲ or ▼ t o select Fax St orage . Pres s Men u/Set . 3 Pres s St op/E xi[...]

6 - 3 REMOTE FAX OPT IONS Tur ning off R emote Fa x Opt ions If you se t the R em ote Fa x Opti ons to Off and the re a re f a xes i n yo ur machine’ s memor y, the LCD will gi ve you two options. ■ If y ou pre ss 1 , al l u npr in ted f ax es wi l l be p rint e d and er as ed be for e t he se tt in g tur ns off. If a ba c kup copy ha s alr ead[...]

REMOTE FAX OP TIONS 6 - 4 Set ting yo ur Re m ote Ac ce ss Code The re mote acce ss code let s you access the Re mote Re trieval feat ures wh en you a re aw ay fr om y our mac hin e. B efor e yo u u se th e rem ote acc e ss and re tri eva l fe atur e s, yo u ha ve to set up yo u r ow n code . Th e defa ult code is i nacti ve co de (--- ) . 1 Pres s[...]

6 - 5 REMOTE FAX OPT IONS Remote Retriev al You c an ca ll your mac hin e f rom any t ouc h to ne te lep ho ne or fax m achi ne, the n use th e Rem ot e Acce ss Code and rem ote c omm and s to retrieve fax me ssages. U sing yo ur R em ote A cce ss Cod e 1 Dia l yo ur fax n umb er f rom a te lep ho ne o r an othe r fa x m achi ne usin g t ouc h t on[...]

REMOTE FAX OP TIONS 6 - 6 Re mote comma nd s Fo llo w th e c omm and s b elo w to a cces s feat ures when you a re a way fro m the ma chin e. When y ou cal l the ma chin e an d enter you r Re mote A ccess Cod e (3 digi ts fo llow ed b y ), the s ystem wi ll gi ve two sh ort be eps a n d yo u mu st ente r a re mote co mm and. Remot e commands Operat[...]

6 - 7 REMOTE FAX OPT IONS 95 Change t he Fax For wardin g or Fa x Stor age se t tings 1 O FF You can s elect Of f a fter yo u ha ve retr ieved or erased al l your message s. 2 Fax Forwar ding I f you hear one long beep , t h e change has been ac cepted. If you hear three short beeps, you can not change it bec ause the conditio ns have not be en met[...]

REMOTE FAX OP TIONS 6 - 8 Ret riev ing fax m essag es 1 D ial y our fax num ber . 2 When your m a ch ine ans wer s, im med iate ly ente r y our Re mo te Ac ces s C ode ( 3 di gi ts f ollo wed by ) . I f yo u he ar on e lo ng beep , you ha ve m essa g es. 3 As soon as you he ar two shor t be ep s, us e th e dia l pad to pre ss 962 . 4 W ait for the [...]

7 - 1 TAD ( TELEPHONE ANSWERING DEVICE) 7 TAD mode TAD mo de a llo ws yo u to sto re u p to 99 incom ing vo ic e me ssa ge s th at are a maximum of 3 minutes eac h in the memory. Voice messages a re store d on a “first-com e, first- served ” basis. Y ou can retrieve vo ice message s remote ly. ( See Remote Re trieval on pag e 6-5 . ) You mus t [...]

TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 2 Rec ord ing T AD Ou tg oing Me ssag e (FA X-2 44 0C on ly) Re cordi ng the TA D Ou tgoi n g Me ssa ge ( TAD Me ss age ) is the fi rst step you ne ed to fo llow before you can turn on t he TAD. M ake sure you r OG M is les s th an 20 se co nds long . 1 Pres s Men u/Set , 2 , 7 , 1 . The LCD pr omp ts you to ch[...]

7 - 3 TAD ( TELEPHONE ANSWERING DEVICE) Rec ordin g TAD Out going Me ss age (MFC -62 0CN only ) R ecor di ng t he TA D Ou tg oin g Me ssa ge ( TAD Mes sage ) is t he fi rst st e p y ou need t o fol l ow bef ore y ou c an t ur n on the TA D. M ak e s ur e your OG M is less than 20 se conds lon g. 1 Press Men u/ Set , 2 , 7 , 1 . The LCD pr om pts yo[...]

TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 4 Erasing Ou tgoin g Messa ge ( OGM) 1 Press Men u/ Set , 2 , 7 , 1 . 2 Press ▲ or ▼ to select TA D Mess a ge (not F/T Mes sa ge ). Press Men u/ Set . 3 Press ▲ or ▼ to select Er ase MS G . Press Men u/ Set . 4 Press 1 to era se the OGM . — OR — Press 2 to e xi t wit ho ut er as ing . 5 Press Stop /[...]

7 - 5 TAD ( TELEPHONE ANSWERING DEVICE) Pl ayi ng vo ic e me ssa ge s Follo w the steps below to listen to voice messages: 1 For F AX- 24 40C , pr ess Play/Recor d . For M FC -620C N, pr es s Pla y . Adj us t the Volum e by press ing or . Al l mes sag es are pl a yed in th e o rde r th ey wer e re cord ed. The LCD sh ows th e n umb er of the cu rre[...]

TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 6 Er asing in com ing m e ssag es You c an era se voi ce mes sag es i ndi vid ual ly , o r all at on ce. To er ase voice me ssages in div idually 1 For FA X-24 40 C, pr ess Play/Rec ord . For MFC-6 20CN, press Play . Th e ma chin e s ounds a tw o -sec ond b eep an d begi ns mess ag e play back. E ach m ess age [...]

7 - 7 TAD ( TELEPHONE ANSWERING DEVICE) Settin g Ma ximu m Time for inco ming me ssa ges You r m ach ine c ome s se t to r ece iv e voi c e mess a ges up to 30 se con ds lon g. You c an ch an ge thi s se tti ng t o 60 , 12 0 or 180 seconds. 1 Press Men u/ Set , 2 , 7 , 2 . 2 Press ▲ or ▼ to sel ect th e ma ximum time setti ng for in comi ng me [...]

TAD (TELEPHONE ANSWERIN G DEVICE) 7 - 8 Re cor di ng a co nver sa tio n (F AX -24 40 C onl y ) If y ou ar e us in g th e hand s et, you c an r ecor d a t ele phon e co nve rs at ion by pre ss ing Play/R ecord duri ng th e c onv ers ati on. Your r ec or din g can b e as lo ng a s t he I ncom i ng M es sag e Max imu m Time. The other pa rty will hear[...]

8 - 1 PRINTING REPORTS 8 Fax settin gs and activit y You n ee d to s et up th e Tr ansm is sion Ve rif icat i on R epo r t and Jou rna l Per i od i n the m enu ta ble . Pres s Men u/Set , 2 , 4 , 1 . — OR — Pres s Men u/Set , 2 , 4 , 2 . Cust om izi ng the Tr ansmi s sion Verif ica ti on Re po rt You c an use t he T ran sm issi on Re port a s p[...]

PRINTING REPORTS 8 - 2 Sett ing t h e Journ al Per iod You can set the machine to print a jour nal at speci fic intervals ( every 50 faxes, 6, 12 or 24 hours, 2 or 7 days ). If you set the interval to Off , you can print t he report by following the s teps on the next page. The default s etting i s Every 50 Faxes . 1 Pres s Men u/Set , 2 , 4 , 2 . [...]

8 - 3 PRINTING REPORTS Print ing repo rts Follo wing reports are availab le: How to p rint a r epor t 1 For F AX- 24 40C , pr ess Me n u/ Set , 4 . For M FC -620C N, pr es s Menu/Set , 6 . 2 Press ▲ or ▼ to se lect th e re po rt yo u w ant. Press Men u/ Set . — OR — Ente r th e numb er of the r epo rt yo u wan t to p rin t. For e xamp le, p[...]

MAKING CO PIES 9 - 1 9 Usin g the mac hine as a cop ier You can u se y our mac hi ne a s a co pie r , ma king up to 99 cop i es a t a time . Ente r Copy mod e Befor e making co pies, make sure t hat ( Copy ) is illumina ted in gre en. If i t is not, pr ess ( Copy ) to ent er Copy mo de . The defa ult setting is F ax. You can ch ange the nu mbe r of[...]

9 - 2 MAKING COPIES Maki ng a sin gl e copy 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. (See Load d ocu men ts o n pa ge 1- 7.) 3 Press Mono St a rt or Colou r Start . Maki ng m ul tip le copi es 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c op[...]

MAKING CO PIES 9 - 3 Using the Copy Options k ey (Temporary sett ings) When you want to quickly ch ange the copy set tings tempo rarily for the next c op y, us e th e Co py Option s ke y. You ca n use diffe rent combination s. Th ese se tti n gs ar e te mp ora ry , and th e mac hi ne r et ur ns to its de fa ult set tin gs 60 se cond s aft e r it f [...]

9 - 4 MAKING COPIES C hang in g the tem por ary co py setti ngs Us e t he Copy Opt ion s key to quickly se t the following copy setti ngs te mpo rar ily fo r th e n ext co py. After you choose yo ur sett ings by p ressing Men u/ Se t , the L CD shows Se t temp or ar ily . Pres s Mo no Start or Colour Star t if you ’ re fini sh ed ch oo si ng sett[...]

MAKING CO PIES 9 - 5 Incre asing co py speed o r qua lity You ca n select th e copy q uality. The default setting is Norma l . 1 Press ( Copy ) to illuminat e it in green. 2 Load your d ocumen t. 3 Use t he dia l p ad to e nter the numbe r of copies you wa nt (up to 99 ). 4 Pres s Cop y Options and ▲ or ▼ to se lect Qu al ity . 5 Pres s ▲ or [...]

9 - 6 MAKING COPIES Enlargin g or r educin g the i mage copie d You c an se lec t th e fol lo wing en larg eme nt or re duc ti on ra ti os. Cust om(2 5-40 0% ) allow s y ou to ent e r a rat io fr om 25 % to 4 00% . 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou [...]

MAKING CO PIES 9 - 7 6 Pres s Mo no Start or Colour Star t . Set tin g p ape r ty pe If y ou ar e co pyi ng on s peci al pa pe r, b e sur e to sel ec t the type of paper you are us ing so you will get the best print quality. 1 Press ( Copy ) to illuminat e it in green. 2 Load your d ocumen t. 3 Use t he dia l p ad to e nter the numbe r of copies yo[...]

9 - 8 MAKING COPIES Set tin g pape r size If copying on paper other than A4 size, you will need to change the paper size setting. 1 Press ( Co py ) to il luminate it in g reen. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ). 4 Press Co py O pti ons and ▲ or ▼ to select Pape r S iz e . [...]

MAKING CO PIES 9 - 9 Sor tin g copie s using th e ADF You can s ort multiple copies. Pages will be stacked in the order 321, 321, 32 1, an d s o on. 1 Press ( Copy ) to illuminat e it in green. 2 Load your d ocumen t. 3 Use t he dia l p ad to e nter the numbe r of copies you wa nt (up to 99 ). 4 Pres s Cop y Options and ▲ or ▼ to se lect St ac [...]

9 - 1 0 MAKING COPIES Making N i n 1 c opies o r a po ster (P age L ayout) You c an re duc e the a mou nt of co pie s by usin g th e N in 1 co py fe at ur e. Th is allo ws you t o cop y t wo o r fo ur p age s on to one pa ge, allow in g you to sa ve pape r. It is also p o ssible to cr eate a poste r. W hen y ou us e t he Pos ter f ea ture yo ur ma [...]

MAKING COPIES 9 - 11 If y ou ar e us in g th e sc anne r gl as s: 8 Af te r t he ma chi ne s can s the pa ge, the LCD sh ows: Pres s 1 t o scan the next p age . 9 Put th e next d o cume nt on th e sc ann er gl as s. Pres s Men u/Set . R epe at St eps 8 an d 9 for eac h p age of th e la yout . 10 Aft er a ll the p ag es of th e do cume nt hav e be e[...]

9 - 1 2 MAKING COPIES Pl ac e docu men t f ace down in the direction shown below. 2 in 1 (P ) 4 in 1 (P ) Po ster (3X3) You ca n make a poste r size co py of a phot o gra ph. 2 in 1 ( L) 4 in 1 ( L)[...]

MAKING COPIES 9 - 13 Changing the default copy se ttings You c an sav e the copy set ti ngs you us e mo st ofte n by set ting th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Men u/Set , 3 , 1 . 2 Pres s ▲ or ▼ t o select Norm al , Be st or Fa st . Pres s [...]

9 - 1 4 MAKING COPIES A djust ing co lour sa tura ti on 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to select Re d , Gree n or Blue . Press Men u/ Set . 3 Press ▲ to incre ase the colo ur s aturat ion. — OR — Press ▼ to decr ease the colo ur sa tu ratio n. Press Men u/ Set . 4 Re turn to St ep 2 to sel ect th e nex t co lour. — OR —[...]

MAKING COPIES 9 - 15 Legal l imita tions Co lour rep r oduc tions of certa in doc um ent s a re i lleg al and m ay res ul t in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion . In case of doubt, we sugg est that yo u check with releva n[...]

10 - 1 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) 10 Introduction Ev en if yo ur ma ch ine is n ot c onnec t ed to y our co mpu t er, y ou ca n pri nt ph ot os dir ect ly fr om the di gita l c ame ra med ia. Y our B roth e r m achi ne i nc lud es fi ve me di a dri ves (s lot s) fo r us e wit h pop ula r di gi tal ca mer a med ia: Com pact[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 2 Pho toCa pture Cent er ™ requirem ent s To av oid er ror co ndi tio ns, please r eme mbe r : ■ Th e DP OF file o n th e me dia card m ust b e in a va li d form at. (See DPOF printing on page 1 0-8 .) ■ The im age f il e ext e nsio n mus t be .J PG ( Oth er im age fi l e extensions .JPEG[...]

10 - 3 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Getting s tarted Firmly insert th e card into the appropria te slot. Ph otoC ap tur e k ey indications: ■ Phot oCaptur e l igh t is O N, t he m edi a card is ins erted prop erly. ■ Phot oCaptur e li g ht is OFF , the med ia ca rd is no t pr oper l y ins er ted. ■ Phot oCaptur e li g [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ). When you insert your m edia ca rd into the prop er sl ot, th e LC[...]

10 - 5 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Printing t he In dex (Thum bnail s) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.1, N o.2 , No .3, a nd so on ). It do es no t re cogn iz e a ny ot her num ber s or f ile n ame s t hat your d ig ita l c am era or PC h ave us ed t o id en ti fy t he pi ct[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 6 Printing ima ges Bef ore you c an prin t a n in divi dua l i mag e, y ou h ave t o kno w th e im age nu mber. 1 Make su re you have inse rted th e med ia card. Pres s Ph otoCap tu re . (S ee p ag e 10- 3 .) 2 Pres s ▲ or ▼ to choo se Prin t Im age s . Pres s Men u/Set . 3 U se th e di al [...]

10 - 7 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Paper Type & P aper Size 5 Press ▲ or ▼ to sele ct the typ e of pa per yo u a re usin g, Lett er G loss y , 10x 15 cm G lo ss y , 13 x18c m Gl ossy , A4 Gl ossy , Le tter Pl ai n , A4 Plai n , Lett er I nk jet , A4 In kjet or 10x1 5c m In kje t . Press Men u/ Set . If you se lect e[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 620CN ONLY) 10 - 8 DPO F pr inti ng DPO F st ands for Dig ital Pr int Orde r For ma t. Major Dig ital Camera manufactur ers (Cano n I nc ., Eastman Kod ak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co. Lt d. an d Sony Corp orat i on.) crea ted thi s sta ndar d to m ake it ea sier to pr[...]

10 - 9 WALK -UP PH OTOCAPTURE CENT ER ™ (MFC-620CN ONL Y) Chan ging the defaul t s e tti ngs You c an sa ve th e P ho toC ap tur e Ce nter ™ set tin gs y ou us e mo st o ften by set ting them as default. These settings will rema in until you ch an ge t h em agai n . Increas ing print speed or quality 1 Press Men u/ Set , 4 , 1 . 2 Press ▲ or [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 10 Adj usting contr ast You can cho ose the contrast setting. More contrast will ma ke an im age l oo k shar per a nd m ore vi vi d. 1 Pres s Men u/Set , 4 , 4 . 2 Pres s ▲ t o increa se the co ntrast. — OR — Pres s ▼ to decrease the contrast . Pres s Men u/Set . 3 Pres s St op/E xi t .[...]

10 - 11 WALK-UP PHOTOCAPTURE CENTER ™ ( MFC- 620CN ONL Y) ■ Whi te Ba lan ce This s ettin g adj ust s th e hu e of th e whi te ar e as of an im age. Light ing, camera settings and other infl uences will effect the app ea ran ce o f w hit e. T he w hi te a rea s of a pict ure ma y be sl igh tl y pi nk, yel lo w or som e ot he r col our . By usi [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you want t o pr int the w hol e i mag e, tu rn thi s settin g t o Off . 1 Pres s Men u/Set , 4 , 6 .[...]

10 - 13 WALK-UP PHOTOCAPTURE CENTER ™ ( MFC- 620CN ONL Y) Unde rs ta ndin g the Er ror Me ss ages On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re usin g th e Pho to Cap tu re Cen ter ™ , you c an ea si ly ide nti fy a nd trou ble sho ot any di fficu l ties. W hen an er ror m es sag e ap pear s o n the L[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC -620CN ONLY) 10 - 14 Using Photo C apture Center ™ from your PC You c an a cc ess th e med i a car d th at i s in th e med i a dri ve (s lo t) o f th e ma chi ne fr om you r PC . (See Using th e Phot oC apt ure C e nter ™ from yo ur P C o n page 6-1 i n Software User’s G uide on the CD-ROM or Us ing th e P[...]

11 - 1 IMPORTANT INFORMATION 11 Fo r your safe ty To en sur e sa fe oper a tio n the su pp lie d th re e-p in p lug mus t b e inse rt ed on ly in to a stand ard thre e-p in elect r ica l soc ket that is ef fe cti v ely gr oun de d thr oug h t he n orma l ho use hol d wi rin g. Th e f act that th e e qui pme nt ope ra te s sa ti sf ac to rily do es [...]

IMPORT ANT INFORM ATION 11 - 2 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug thi s pr odu ct fro m the wall soc ket be for e cle ani ng . Do no t us e liq uid or ae ro sol clea ne rs . Use a dam p clot h f [...]

11 - 3 IMPORTANT INFORMATION 11 Do not p lace a ny thin g in fr ont of the m ac hi ne th at wi ll bl oc k re cei ve d fa xes . D o no t pl ace any thi ng i n th e pa th of r ece iv ed faxes . 12 Wai t un til p ages ha ve exite d the m ac hin e befo re p ic king th em up. 13 Unp lu g th is pro duct fr om th e po wer so cke t a nd re fe r s erv ici n[...]

IMPORT ANT INFORM ATION 11 - 4 Tr adem ar ks The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n. © 200 4 B rot her Indu st ri es, Lt[...]

12 - 1 TROUBLESHO OTING AND ROUT INE MAIN TENANCE 12 Troubleshoo ting Error me ssag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , y ou r ma ch in e id en ti fie s t he pro ble m an d d ispl ays an er ror mess age. The most co mmon error messa ges are shown be low. You c an co rrec t mos t pr obl [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 Docu men t Ja m T he doc ument sca nned from ADF w as longe r than ab out 90 cm. Se e Using th e auto matic do cument fe eder (ADF) on page 1-7. The documen t is ja mmed in th e mac hi ne. See Document jam s on page 12-5. High Temp era tu re The print head is t oo warm. Allo w the machi ne to coo l do[...]

12 - 3 TROUBLESHO OTING AND ROUT INE MAIN TENANCE No Pa per Fed The m achine i s out of p aper. Add p aper, and then p ress Mono Start or Colour Start . The pa per is ja mmed in the machi ne. See P rinter j am or pa per jam on pa ge 12-6 . No Respo nse/ Bus y The nu mber y ou dialled d oes not answer or is bus y. Ver ify the number a nd try agai n.[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The machin e has a me chanic al pr ob l em. — OR — A for eign ob stacle , such as a c lip or rip ped pa per, is in the m achine. Open th e scann er cover and rem ove any forei gn obstacle s from inside the ma [...]

12 - 5 TROUBLESHO OTING AND ROUT INE MAIN TENANCE Docume nt ja ms If the document is jammed, f ollow the steps b elo w. Document is jammed in the top o f the ADF unit. 1 Ta ke ou t a ny pa pe r from the A DF that is not jam med . 2 Open t he ADF cover. 3 Pul l t he j amme d do c ume nt ou t t o the ri ght or l eft . 4 Close the ADF cover. Press St [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 Print er ja m or p aper jam Rem ov e t he jam med p aper dep en din g on wh ere it i s jam m ed i n t he machin e. Pape r is jam med inside the pap er tr ay 1 Pul l th e pa per tr ay ou t of the mac hin e. 2 Pul l out the jam me d pa per to r emo ve it . Paper Tra y Jamme d paper[...]

12 - 7 TROUBLESHO OTING AND ROUT INE MAIN TENANCE Paper is jam med i nside th e mach ine 1 Remove the Jam Clear Co ver. Pull the jammed paper out of the machin e. 2 Re-insert the Jam Clear Cover. 3 If y ou ca n no t pu ll ou t th e ja mme d pa per , lif t th e sca nn er cove r from the rig ht-hand side of th e machine until it locks se curely in to[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 5 Lift the sc anner cov er to re leas e t he l ock . Gen tly p ush the scanner co ver suppo rt and close t he scann er cover.[...]

12 - 9 TROUBLESHO OTING AND ROUT INE MAIN TENANCE If yo u ar e ha vin g dif ficul ty wi t h your mac hine If yo u th ink the re i s a p rob lem w ith yo ur m a chin e, ch eck the c ha rt be l ow an d fol lo w th e tr oubl es ho oti ng ti ps . The Bro ther S olut ion s Ce nte r o ffers th e la tes t FA Qs and trou ble sho ot ing tips . Visit u s a t[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Pr inting ( Continu e d) Smudged s tain at th e top center of the pr inted page. Mak e sure the pap er is not too th ick or not curled . (See About pap er on page 1- 10.) Printing a ppears dirty or ink see ms t o run. Mak e sure yo u are us ing the p roper types of paper . (Se e About pa per on page [...]

12 - 11 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Printi ng Received Faxe s (Contin ued) Re ceiv ed col our fax pr int s on ly in bl ack and white. Re place th e colour i nk cartridg es that ar e empty or near ly empty, and then ask th e ot her pe rson to send the colou r fax ag ain. (See Replac ing the in k cartri dges on page 12 -25.) C heck th[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Handling Inco ming Calls The machine ‘He ars’ Voic e as CNG Tone. If your mac hine is set to Fax Detect O N, it is more s ensitive to sounds. Y our mac hi n e m ay mi sta ke nl y in te rp ret ce rt a i n v oi c es or mus ic on t h e line as a c alli ng fax mac hine and respo nd with fax receiv in[...]

12 - 13 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE PhotoCa ptur e Cent er ™ Difficult ies (MFC- 620C N only) Rem ovable D isk does n ot work properly . a) Have you in stalle d the Win dows ® 2000 update? If not, do th e fol lowing: 1. Disconne ct th e USB c able. 2. Instal l the Wi ndows ® 2000 updat e. Pl ease see the Qu ick Setup Guide . Aft[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 How t o ch ange LCD lan gua ge You c an chan ge the LC D la ng uage . 1 Pres s Men u/Set , 0 , 0 . 2 Pres s ▲ or ▼ t o select yo ur lang uage. Pres s Men u/Set . 3 Pres s St op/E xi t . Com patibilit y If y ou are h avin g dif f ic ul ty sen di ng or re ceiv in g a f ax du e to poss ib le int erf[...]

12 - 15 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE How to imp rove p rint qua lity Cle ani ng the pri nt he ad To ensure goo d p r int quality, the machine will regularly clea n the pr in t hea d. Yo u can st ar t t he cle an ing pro c ess m anual l y if ne ed ed . C lea n the pr i nt he ad and i n k ca rtr i dges if you ge t a hor izo nt al line [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 16 Ch eckin g th e p rint qua lit y If fade d or st r e aked colour s and text a ppea rs on y our o utpu t, some of t he nozz le s ma y be cl og ged. Yo u can chec k th is by pr i nti ng th e Pr int Qual i ty Ch ec k She et an d l ook ing at th e no zz le c hec k pat t ern . 1 Pres s Ink M a nag em e nt[...]

12 - 17 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 8 Press 2 ( No ) for Bl ack or thr e e colours with a problem. Th e L CD sh ows: Press 1 ( Ye s ). Th e ma chi ne w ill s tar t c lea nin g t he pr int head . 9 Aft er cl eani n g is f ini sh ed , pr ess Co lour Start . The ma chine will st art pri nt ing th e Pr int Qual i ty Che c k She et agai [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 18 Che cki ng t he pri n ting ali gnm en t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tr anspo rti ng t he m achi ne yo ur p ri nted text b ecom es bl urre d or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e. 1 Pres s Ink M a nag em e n[...]

12 - 19 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Check ing the ink volume You ca n check the i nk th at is l eft in th e car tri dge . 1 Press In k M anagem ent . 2 Press ▲ or ▼ to select In k Volu m e . Press Men u/ Set . 3 Press ▲ or ▼ t o se lec t the co lo ur y ou want to check. The LCD shows the ink vo lume. 4 Press Stop /Ex it . (M[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 20 Pac king an d sh ip ping the m a chin e When ev er you t ra nsp ort the mac hi ne, us e th e p ack ing ma teri a ls th at came wi th y our machi ne . I f you do not pa ck the mac hi ne p rop erl y, you cou ld void your warranty. Caution It is impo r tant to al low the machi ne to ‘p ark’ the prin[...]

12 - 21 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 3 Lift the scanner cove r to release the lock. Ge ntly p ush th e sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Un plug t he m ach ine fr om the t eleph on e wa ll so cket an d r emov e the te lep hone l in e cor d f rom ma chi ne. 5 Un plug t he m ach ine fro m th e el ec [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 22 9 Pac k t he prin t ed m ateri al s in th e or igin al ca rt on as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 10 C lose t he cart on .[...]

12 - 23 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Routine maintena nce C lea ning th e sca nn er Lift th e doc ume nt cove r. C le an th e scan ner g lass w it h is opr opy l alco ho l on a s oft l in t-fr ee c lo th. C lea n th e whi te b ar a nd the gla ss s tr ip un de r th e fil m wi th is op rop yl alco ho l on a l int- fre e c loth . Docume[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 24 Cl ea ning th e ma ch ine p rint er plat en ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be s ure to un plu g the ma chin e fr om the electr ical sock et be fore cle an ing the print er p late n. ■ If i nk is sc att er ed on or a ro und t he pri nt er pla te[...]

12 - 25 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Repla c in g the ink ca rtri dges Your ma chi ne i s equi p ped wit h an ink do t co un ter . Th e in k d ot count er a utom ati cally m oni tor s the level of ink in e ach o f t he 4 ca rt rid ge s. Whe n the ma chi ne det e cts an ink cartr idg e is runn ing out of in k, the ma chin e will not i[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 26 4 Remove t he cartrid ge cove rs. 5 Eac h colo ur ha s it s own c orr ec t pos ition . Ke ep t he in k car tri dge i n an u pri ght po s iti on wh en yo u ins er t it i nto slo t. Pr ess down on th e ink car tr idg e un ti l th e ho ok s na ps ov er it. 6 Lift the sc anner cov er to re leas e t he l [...]

12 - 27 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on th e LCD , th e LCD ma y ask y ou to ve rif y tha t it was a br an d new on e. E xamp le: Did You Ch ange Blck ? 1.Y es 2.No . For each ne w car t rid ge y ou i ns tall e d, pr ess 1 on the dial pad to a utom atic [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If yo u do so, it may r educe the ink qua ntity and the mach ine will not k n ow t he quan t it y of in k le f t in th e c artr i dge. ■ Do not touch the car tri dge i nsert ion sl ots . I f yo u do so , t he i[...]

A - 1 APPENDIX A A Telephone serv ices B T Call Sign ( For U.K. O nl y) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telep hone num ber s on on e phon e li ne. Ea ch ph on e num ber has it s ow n di st inc ti ve ri ngi ng pat ter n, so yo u kno w wh ich p ho ne n umb er is r in[...]

APPENDIX A A - 2 Advance d rece iving ope rations Oper atio n from e xten sion te lepho nes If y ou an sw er a f ax cal l on an ext ensi on tel ephon e, or a n ext er nal tel eph on e in to t he cor rec t s ock et on the mac hi ne, you c an mak e you r ma chin e ta ke t he ca ll by usi n g the Fax Re cei ve Code . When yo u pr ess the F ax R ece iv[...]

A - 3 APPENDIX A Fax/ Te l mode in th e power s ave c on diti on W hen t he ma chi ne i s in F ax/ Tel mode and pseu do /dou ble -ri ng s to al e rt yo u to pick up a voic e ca ll , yo u can only ans wer by p ick ing up th e mac hi ne’ s ha ndse t (FA X -24 40C o nly) . If you a nsw er be fore the machi ne an s wer s wit h p seu do /dou ble -r in[...]

APPENDIX A A - 4 Usi ng a co rdle ss exter n al ha nd set If t he base uni t of c or dle ss tel eph on e is conn ect ed (see pag e A- 5) and y o u typ ical l y car ry t he cord les s ha nd set else whe re, it is eas ie r t o answer calls during the Ring Delay. (For MFC-620CN only) If you let the machine answer first, you will have to go to the mach[...]

A - 5 APPENDIX A Connec ting an external de vice to y our machine Conn ec ting an exte rna l te l ephon e You c an co nne ct a se pa rat e tel eph on e as s how n in the di agr am belo w. When you are using a TAD , the L CD sh ows Ex t. Tel in Use . Ex tens io n Te leph on e Exte rnal Te leph on e[...]

APPENDIX A A - 6 Con ne cti ng an ex t er nal t ele pho ne ans wer i n g devi ce (T AD) Sequ ence You m ay choo se to co nn ect an a dd iti on al an sw eri ng d evi ce . How ever , wh en y ou ha ve an ex tern a l TA D o n the s am e t ele phon e lin e as t he machi ne, t he TA D answ ers all c al ls a nd th e mac hi ne “lis ten s” fo r fa x cal[...]

A - 7 APPENDIX A When you are using a TAD , t he L CD sh ow s Ext. Te l in Use . Conn ection s Th e e xte rna l TAD m ust be co nn ect ed as show n abo v e. 1 Set yo ur ext ern al TA D to on e o r two ri ngs . (The mac h ine ’s R ing Delay setting does not apply.) 2 Re cor d th e o utgo ing mes sage on yo ur e xte rna l TA D. 3 Set the TA D to a [...]

APPENDIX A A - 8 Reco rding ou tg oing m essage (OGM ) on an ext ernal T AD Timing is import ant in record ing this message. Th e messag e sets up the w ays to hand le bo th manua l and auto mati c fax recept ion . 1 Reco r d 5 s eco nds of si le nce a t the be ginni ng of your mes sa ge. (This a llo ws yo ur ma chin e time t o list en for the fax [...]

A - 9 APPENDIX A Using ext ensi on tele phone s (For U.K . on ly) It may be th at you r pre mi se s ar e al re ady w ir ed wi th par alle l ext ens ion te le pho ne s, or yo u int e nd to a dd exte ns io n tel e phon es to yo ur li ne, in a dditi on to your ma chin e. W hile th e s implest arr ang eme nt is str aig htfor war d p a ral le l c onn ec[...]

APPENDIX A A - 10 The se ph on es are now co nnec ted as ex tern al de vi ces as per pa ge A- 5, be caus e th ey are conn ect ed to t he f ax m ach ine via the T -c onn ect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMIN[...]

A - 11 APPENDIX A Mu lti -line co nn ectio ns (P BX) Most offices use a central telephone system. While it is ofte n relatively simp le to con nect t he machine to a ke y system o r a PB X (Private Branc h Exchan ge), we suggest that you cont act the company th at installe d your tele phone syste m and ask them to co nn ect th e mach ine fo r y ou.[...]

APPENDIX B B - 1 B On- s cr een pr og ra m min g Your m achin e is de sign ed to b e eas y to use w it h LCD o n-s cre en pro gra mmin g us in g t he na vi ga tio n ke ys. User- fr ien dly p rogr amm ing hel p s you ta k e ful l a dvan t age of all t he menu sel ect io ns y our mac hine has to offe r. Si nce y our pr og ram m ing is done on the LC [...]

B - 2 APPENDIX B Naviga tion keys You c an acces s the m enu mode by pre ss ing Me nu/Set . When you ente r the m enu , the LCD sc rol ls. Pres s 1 f or G eneral Setu p menu — OR — Pres s 2 f or Fax me nu — OR — Pres s 3 for C opy menu Pres s 0 f or I nitial Setup You ca n scr ol l more quic kly thr oug h ea ch men u le ve l by pr es sing t[...]

APPENDIX B B - 3 Main Me nu Subme nu Me nu Select ions Opt ions Description s Page 1 . Ge ne ral Setu p 1 . Mo de T im er — 5 Mi ns 2 Mins 1 Min 30 Se cs 0 Sec Off Sets the time to ret u rn to Fa x mod e . 2-5 2 . Pa per Ty pe — Plai n Inkj et Glos sy Transpar ency Sets the type of paper i n the paper tray. 2-6 3 . Pa per Si ze — Lett er Lega[...]

B - 4 APPENDIX B 2 . Fax 1 . Se tu p Rece ive (In Fax mo de onl y) 1 . Rin g Del ay Ri ng D elay 00-0 4( 02 ) (UK onl y) 00-0 5( 02 ) (Nor dic countr ies only) Sets t he number of ring s before the machi ne answer s in Fax Onl y, Fax /Tel or TAD m ode. 4-3 Toll S av er On Off Cost s aving fe ature: the mac hine ri ngs 2 times if ther e are mess age[...]

APPENDIX B B - 5 2 . Fa x (Contin ued) 2 . Se tup Se nd (In Fax mode only) 1 . Cont ra st A uto Ligh t Dark Change s the lightness o r darknes s of faxe s y ou s end. 3-7 2 . Fax Res olu ti on Stan dard Fine S.Fi ne Phot o Sets the default resolutio n for outgoing fa xes. 3-8 3 . Dela ye d Fax — Set the time of da y in 24 hour f ormat tha t the d[...]

B - 6 APPENDIX B 2 . Fax (Conti nued) 3 . Set Quic k-Di al 1 . On e- Tou ch Dial (FAX-2440C only) Store s One-Touc h Dial n umbers , so yo u can di al by p ressing one key (and Start). 5-1 1 . Sp ee d-D ia l (MFC-620 CN) 2 . Sp ee d-D ia l (FAX-2440C ) — St ores Speed -Dial number s, so you c an dial b y press ing only a few keys (and St art ). 5[...]

APPENDIX B B - 7 2 . Fa x (Contin ued) 6 . Re main in g Jobs — — Checks which j obs are in t he memor y and lets you cancel selected j obs. 3-11 7 . Se tup TA D 1 . OG M TAD Me ss age F/T Me ssag e Play/Re cord or erase the outgoin g messag e. 7-2 2 . ICM Max .Ti me 180 120 60 30 Select the maximum length of i ncomin g messag es. 7-7 3 . ICM Re[...]

B - 8 APPENDIX B 3 . Copy (Conti nued) 4 . Colo r Adju st 1 . Re d R: - + R: - + R: - + R: - + R: - + Adjust s the am ount of Re d in copies . 9-14 2 . Gr ee n G: - + G: - + G: - + G: - + G: - + Adjust s the am ount of Green i n copi es. 3 . Bl ue B: - + B: - + B: - + B: - + B: - + Adjust s the am ount of Blue i n c o pi es . 4 . Ph otoCa pture (MF[...]

APPENDIX B B - 9 4 . Pho toCapt ure (MFC-620 CN only) (Contin ued) 5 . Co lor Enha nc e Colo r Enha nce: On Colo r Enha nce: Off 1 . Whit e Bala nc e - + - + - + - + - + Adjusts the h ue of the white ar eas. 10-10 2 . Shar pn ess - + - + - + - + - + Enhance s the detai l of the imag e. 3 . Colo r Dens it y - + - + - + - + - + Adjusts the total amou[...]

B - 10 APPENDIX B 5 . LAN (MFC-6 20CN only ) 1 . Setu p TCP/ IP 1 . BO OT Meth od Auto Stat ic RARP BOOT P DHCP You c an choos e the BOOT method that best s uits you ne eds . See Network User’ s Gui de on t he CD-ROM 2 . IP Ad dre ss [000 -255]. [000-25 5]. [000-25 5]. [000-25 5] Enter the IP add ress. 3 . Subn et Mask [000-25 5]. [000-25 5]. [00[...]

APPENDIX B B - 11 4 . Pr in t Repo rts (FAX-2440C only) 6 . Pr in t Repo rts (MFC-620 CN only) 1 . He lp L is t — — You c an pri nt these lists and rep orts. 8-3 2 . Qu ick- Di al —— 3 . Fa x Jour na l —— 4 . XM IT Veri fy —— 5 . Us er Sett in gs —— 6 . Ne twor k Conf ig (MFC-620CN only) —— 0 . In it ial Setu p 1 . Re ceiv e[...]

B - 12 APPENDIX B Enteri ng Te xt When you are set ting c er tai n m e nu s ele cti ons , su ch as t he S tatio n ID, yo u m ay ne ed to ty pe text in to the m ach ine. Mos t num ber keys have th ree or fou r lette rs pr inte d abo ve th em. Th e keys for 0 , # and do not ha ve pr i nted let ter s be cau se th ey ar e use d for spe ci al ch ar act [...]

APPENDIX B B - 13 Spec ial char acters a nd sym bols Press , # or 0 , a nd the n pr es s or to m ove th e curs o r un der the sp ecia l ch ara c ter or sy mbo l y ou wa nt. T he n pr ess Men u/ Se t to select it. Pr ess for (sp ace) ! " # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0 [...]

G - 1 GLOSSARY G ADF ( automatic document feeder) Th e d oc ume nt can be pl ac ed in the ADF an d sc anned on e pa ge at a time auto mati ca lly . Auto R eduction Reduces the size of incoming faxes. Au tomatic fax transm ission (MFC-620CN only) S endi ng a f ax wi tho ut pick in g up th e hand set of a n exte rnal phon e or p res sin g Sp eaker P [...]

GLOSSARY G - 2 Coding method Me th od of c od ing the i n for ma ti on co nt ai ne d in the docume nt. All fax mach ines must use a min imum standa rd of Mo dif ie d Huf fman (M H). Yo ur ma chi ne i s ca pabl e of gre at er compre ssion met hods, Mo difie d Rea d (MR ), Mo difie d Mo dified Read (MMR) an d JPEG, if the rece iving mach ine has the [...]

G - 3 GLOSSARY Fax Storage Y ou can store faxes in memory. Fax tones T he signal s se nt by sen din g a nd r ec eiv ing fa x ma chi n es while communica ting informati on. Fax/Tel You can r ece iv e fax es an d te lep ho ne cal l s. Do no t us e thi s mod e if yo u ar e usi ng a t ele ph on e ans weri ng d evi ce (TAD ). Fine re solution Resolu tio[...]

GLOSSARY G - 4 One-Touch (FAX-2440C only) Keys on the machine’s control pane l whe re you can s tor e nu mbe rs f or ea sy di al li ng. You c an st ore a sec ond nu mb er on each key if you pre s s Sh ift and t he One- To uch K ey toge the r. Out of Paper Re ception Receives fa xes into th e machine ’s mem or y whe n the m a chin e is ou t of p[...]

G - 5 GLOSSARY Ring Delay T h e num ber of ri ngs be fore th e mach i ne ans we rs i n Fax O nl y , Fa x/Te l an d TA D:Ms g Mgr mode. Ring Volume V olu me se tting for the ma chin e’s ri ng. Scanning (MFC-620CN only) T he p r oce ss o f sen din g an el ect r onic im ag e of a pape r doc ume nt int o yo ur com pute r. Scan to Card (MFC-6 20CN onl[...]

SPECIFICATIONS S - 1 S Product des cription Gen eral Speci f ica ti on s Memo ry Capa cit y 8 MB (FAX-244 0C) 16 MB (MFC-6 20C N) Automatic Document Feeder (AD F) Up to 1 0 pages Paper Tray 1 00 Sh eets (80 g/m 2 ) Printer Ty pe Ink Jet Pr int Me thod P ie z o w it h 7 4 × 5 noz zles LCD (Liquid Crys tal Displ ay) 16 ch a r ac t er s × 1 l ine (F[...]

S - 2 SPECIFICATIONS Print media Weight 6.1 k g (FAX- 2440C) 6 kg (MFC-620C N) Noise Operating: 42.5 to 5 1 dB * * It d epend s on printi ng condi tions Temper ature Operating: Best Print Quality: 10 - 35 °C 20 - 33 °C Humidit y Operating: Best Print Quality: 20 t o 80% (w ithout condensat ion) 20 t o 80% (w ithout condensat ion) Paper Input Pape[...]

SPECIFICATIONS S - 3 Copy Colour/Black Colour/Bl ack Document Si ze ADF Width: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idth: Max. 21 6 mm Sc anner Gl ass Hei ght: Max. 29 7 mm Copy Speed Black Up to 17 pages/minut e ( A4 paper )* Colour Up to 11 pages/minut e ( A4 paper )* * Doe s not in clude th e time it takes to feed the[...]

S - 4 SPECIFICATIONS PhotoCapture Cent er ™ (MFC-620CN only) Available Medi a Compac tFlas h ® Version 1.0 (Microdr ive ™ is not c ompatible) (Comp act I/O card such as Compac t LAN card and Compa c t Modem car d are not supported. ) SmartM edia ® ( 3.3 V) (Not availabl e for u se with ID) Memo ry Sti ck ® (Not availabl e for music data with[...]

SPECIFICATIONS S - 5 Fax Co m pa ti bilit y ITU -T Gr oup 3 Cod ing System MH /MR/MMR /J PEG Mode m Speed Automa tic Fal lba ck 14400 bps Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idth: Max. 21 6 mm Sc anner Gl ass Hei ght: Max. 29 7 mm Scanni ng Width 208 m m Printing W idth 204 mm Gr ay Scale 256 [...]

S - 6 SPECIFICATIONS Scann er (MFC -620CN o nly) Me mo r y T r an s mi s si o n Up to 480* 1 /400* 2 pages ( MFC-6 20CN o nl y) Up to 300* 1 /250* 2 page s (FAX -2440C) Out of Paper Receptio n Up to 480* 1 /400* 2 page s ( MFC-6 20CN o nly) Up to 300* 1 /250* 2 page s (FAX -2440C) *1 “Pages” refers to t he “Brothe r Standa rd Char t No. 1” [...]

SPECIFICATIONS S - 7 Printer For FA X-24 40 C, you ca n d ow nloa d the B rothe r Pri nter Dr iv er from t he Br othe r S oluti ons C e nter . Vi sit us at : Pr inte r D rive r Wi ndows ® 98/98SE/M e/2000 Pro fessional and X P driver supporting Brothe r Native Compr ession mode an d bi-direc tional capability Apple ® Ma cintosh ® QuickDr aw ® D[...]

S - 8 SPECIFICATIONS Interfac es USB A Fu ll-Speed USB 2 .0 cab le that is no lo nger than 2.0 m. * * Your m achine has a Full -Speed U SB 2.0 inter face. T his interfa ce is com patible with Hi-Spee d USB 2.0; howev er, the maximu m data tr ansfer rate will be 12 Mb its/s. The machin e can also be connec ted to a co mputer th at has a US B 1. 1 in[...]

SPECIFICATIONS S - 9 Comp uter req uireme nts Mini mum S yste m Re quirement s Comput er Platform & Oper ating System V ersion P roces sor Minimum Spee d Minimu m RAM Recomme nded RAM Available Ha rd Disk Sp ace for Driver s fo r Applic ations Windows ® * 1 O p er ati ng Syste m 98, 98SE Pentium II or equiv alent 32 MB 64 MB 90 MB 130 MB Me 20[...]

S - 10 SPECIFICATI ONS Consum able item s In k The machi ne uses individua l Black, Y ellow, Cyan and Magenta in k cartridges th at are s eparate from the pri nt hea d a ssembly. Service Life of In k Cart ridge Standar d Blac k - Approxima tely 500 pages at 5% cove rage High Yi eld Black - Approxi mately 900 pages at 5% cove rage (F AX-2440C onl y)[...]

SPECIFICATIONS S - 11 Network (LAN) (MFC-620CN only) LAN You can connect you r m a chine to a network for Netw ork Printing , Network Scan ning and PC Fax Sen d. Also included is Brot her BRAdmin Prof essiona l Network Manag ement software. Suppo rt for Wi ndows ® 98/98SE/Me /2000/XP Mac OS ® 8.6 - 9.2, Mac OS ® X 10.2.4 or g reater* Ethernet 10[...]

S - 12 SPECIFICATI ONS Optional External Wire less Print/Sc an Server (NC -2200w ) (MFC -620CN only) NC-22 00w Ex ternal Wi r eles s Pr int/ Sc an Server (Optional) Connec ting the optional Exter nal Wireless Prin t/Scan Ser ver (NC- 2200w) to your mac hine will allow you to pri nt and sc an over a wireless n etwo rk. Netwo rk types I EEE 802.1 1b [...]

INDEX I - 1 In dex A Access codes, st oring and dialling . .... .... ... ........ .... 5-7, 5-8 AD F ( aut omat ic do cu me nt fee der ) ..... .... ....... ....... . 1-7, 3-4 ADF cov e r ..... ... ........ ....... .. 1 2-5 An s we rin g m achi ne (T A D) ...A-6 conne ctin g ..... ........... ........A-7 Auto mat ic fax recei ve ..... .... ....... .[...]

I - 2 I NDEX man ual .... ... ........ ....... ....... 3-1 Spe ed-Di al . ........... ........ ... 3 -2 Dual Access ..... .... ....... .... ... 3-9 E ECM (E rror Corr ection Mod e) .. ....... .... ....... ........ . 1-21 Envel ope s .. ....... .... ....... ..... 1- 14 Equa lizati on .. .... ....... ....... 12-14 Erro r m es sages on LCD ... 1 2-1 C[...]

INDEX I - 3 G Gra y scal e ..... ....... .... ... S -5, S- 6 Gro ups fo r Br oadca sti ng .. .... ....... . 5-4 , 5-5 H HELP LCD m essag es ...... ...........B- 1 usi ng n avigatio n keys ....B- 2 Men u Tabl e ....... .... ... B-1, B- 3 Ho ld .... ....... .... ....... .... 5-11, 5 -12 I Ink ca rtridg es checki ng in k volum e ..... 1 2-1 9 repla ci[...]

I - 4 I NDEX Photo Cap ture C ent er ™ Bor derl ess ..... .... ....... ... 10- 12 Co lou r Enha nce men t ... 10 -10 CompactFlash ® .. ....... .... . 10 -1 Cr oppin g . ....... ....... ....... 10- 12 De faul t Set ting s .... .... ..... 1 0 -9 DPO F p rintin g ....... ........ . 1 0-8 Memory Stic k ® ... ....... ..... 10 -1 Prin ting im age s .[...]

INDEX I - 5 S Safe ty Inst ructio ns ... .....iii, 11- 2 Setu p Date and Tim e ... .... ....... .... 2-1 Stat io n ID (fax head er) ent eri ng te xt ........... ........ 2-2 Shi pping th e m achine ..... 12 -20 Spee d- Di al chang ing ..... ....... ....... ........ 5- 3 dia llin g ........ ... .... ....... ........ 3-2 storin g .... ....... .......[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc ess card If you p lan to r etr ieve voi ce o r fa x mes sages w hile awa y fro m you r machine, car rying the Re mote Retrieval Access Card printed b elow will serve as a convenient reminder of the retrieval procedures. Sim ply cut o ut the c ard an d fol d i t to fit i n yo ur w alle t o r or[...]

R - 2 Check Receiving Status Press 9 7 then for Fax messages , press 1 . Voice messages , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for TAD, press 1 . Fax/Tel , press 2 . Fax Only , press 3 . Exit Remote Retrieval Press 9 0 . Using Remote Access Code Dial your fax number from a telep[...]

This machine is approv ed f or use in the countr y of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/P AN NORDIC LF7244004 Vi sit us o n the Worl d Wi de Web http: //www.broth er. com[...]