HP (Hewlett-Packard) 4200 manuel d'utilisation

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Un bon manuel d’utilisation

Les règles imposent au revendeur l'obligation de fournir à l'acheteur, avec des marchandises, le manuel d’utilisation HP (Hewlett-Packard) 4200. Le manque du manuel d’utilisation ou les informations incorrectes fournies au consommateur sont à la base d'une plainte pour non-conformité du dispositif avec le contrat. Conformément à la loi, l’inclusion du manuel d’utilisation sous une forme autre que le papier est autorisée, ce qui est souvent utilisé récemment, en incluant la forme graphique ou électronique du manuel HP (Hewlett-Packard) 4200 ou les vidéos d'instruction pour les utilisateurs. La condition est son caractère lisible et compréhensible.

Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation HP (Hewlett-Packard) 4200 décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation HP (Hewlett-Packard) 4200 devrait contenir:
- informations sur les caractéristiques techniques du dispositif HP (Hewlett-Packard) 4200
- nom du fabricant et année de fabrication HP (Hewlett-Packard) 4200
- instructions d'utilisation, de réglage et d’entretien de l'équipement HP (Hewlett-Packard) 4200
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage HP (Hewlett-Packard) 4200 ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles HP (Hewlett-Packard) 4200 et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service HP (Hewlett-Packard) en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées HP (Hewlett-Packard) 4200, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif HP (Hewlett-Packard) 4200, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation HP (Hewlett-Packard) 4200. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    hp officejet 4 200 series all-in-on e user guide[...]

  • Page 2

    [...]

  • Page 3

    hp officejet 4 200 ser ies all-in -one[...]

  • Page 4

    © 2004 Cop yr ight He wlett-P ac kar d Dev elopment Com pany , LP The info rmation her e in is subject to change w ithout notice . Repr oduction , adaptation or translati on w ithout pri or w ritten permissio n is prohib ited , ex cept as allow ed under the cop yr ight la ws . This pr oduct incor porat es Adobe ’s PDF technolog y , whic h contai[...]

  • Page 5

    i contents 1 hp officejet o verview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp off ice jet at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 fr ont pane l o ve rvie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 menu o v erv ie w . . . . . . . . . . . . . . . .[...]

  • Page 6

    contents hp offi cej et 4 200 se rie s ii 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 scan an or i ginal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 6 stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 5 use the fax fea[...]

  • Page 7

    contents user guide iii set to ne or pulse di aling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the r ing v olume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the phone line monitor v olume . . . . . . . . . . . . . . . . . . . . . 6 2 fo rwar d fax e s to another n umber . . . . . . . . . . [...]

  • Page 8

    hp offi cej et 4 200 se rie s contents iv set the language and country/r egion . . . . . . . . . . . . . . . . . . . . . . . . . 91 self-maint enance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2 9 hp officejet 4 200 series support . . . . . . . . . . . . . . . . . . . . . . . . . 93 get support and other infor mati[...]

  • Page 9

    user guide contents v hp off ice jet 4 210 seri es (w ith no handset) . . . . . . . . . . . . . . . . . . 129 hp off ice jet 4 25 0 se r ies ( w ith handset) . . . . . . . . . . . . . . . . . . . . 129 case F: shar ed v oi ce/fax line w ith answ er ing mac hine . . . . . . . . . . . 130 ho w y our hp o ffi cej et w ill ans w er f ax calls . . . . .[...]

  • Page 10

    hp offi cej et 4 200 se rie s contents vi[...]

  • Page 11

    1 get hel p This U ser Guide cont ains infor mation o n using y our HP Office jet and pr o vi des additional tr ouble shooting assist ance for the ins tallation pr oce ss. T he Us er Guide also contains inf ormati on on ho w to or der supplie s and accessor ies , tec hnical spec if ications , support , and war ran ty informati on. The ta ble belo w[...]

  • Page 12

    hp offi cej et 4 200 se rie s 2 Dialog-bo x help (W indo ws on ly ) For W indow s : Use one o f the fo llo w ing wa y s to f ind infor mation on a spec if ic f eatur e: • Ri ght-clic k on the featur e . • Select the f eatur e and pr ess F1 . • Selec t the ? in the upper -r ight corner , then clic k on the featur e . help description[...]

  • Page 13

    1 3 hp officejet o vervie w hp officejet o ver v ie w Y our HP Officej et is r eady t o use w hene ver y ou ar e , as man y fe ature s and functi ons of y our HP Offi ceje t can be used w ithou t turning on y our compu ter . T asks suc h as s ending a fax or making a cop y o f a document or photo can be accomplished qui ckl y and easil y fr om the [...]

  • Page 14

    hp offi cej et 4 200 se rie s chap ter 1 4 hp officejet ov erview the hp officejet at a glance 1 3 4 5 6 7 8 9 2 hp officejet 4210 ser ies 1 3 4 5 6 7 8 9 11 2 hp officejet 4 25 0 series 10 10 feature pur pose 1 Automati c docu ment feeder tr ay 2 Automati c document f eeder 3 Doc ument guide s 4F r o n t p a n e l 5 Prin t-carri age access door 6P[...]

  • Page 15

    user guide hp off ice jet o ve rvie w 5 hp officejet o vervie w fr ont panel o vervie w 12 15 17 18 13 14 16 feature pur pose 12 P ow er connector 13 1-LINE port 14 2 -E XT port 15 USB port 16 Ha ndset por t (HP Office jet 4 2 50 Series only) 17 Rear c leanout door 18 Rear c leanout door access ta b 1 2 3 4 7 8 9 10 5 6 11 12 13 14 15 16 17 18 19 2[...]

  • Page 16

    hp offi cej et 4 200 se rie s chap ter 1 6 hp officejet ov erview feature pur pose 1 Answ er Mode : S w itc h betwee n four ans wer settings , F ax (F ax) mode , T elephone (T el) mode , F ax and T elephone (FaxT el) mode (only a vaila ble on the HP Off i cejet 4 2 5 0 Ser ie s) , and Ans w er ing Machine ( Ans w erMac hine) mode . See set the ans [...]

  • Page 17

    user guide hp off ice jet o ve rvie w 7 hp officejet o vervie w 20 Keyp ad : Enter fax n umbers, v alues , or te xt . 21 One - T ouch Speed Dial : Dial a f ax number qui ckl y b y pr essing a one -touch speed dial button . The 5 one- touc h speed dial bu ttons each hold 2 number s and corr espond to the f irs t 10 fax nu mbers enter ed dur ing spee[...]

  • Page 18

    hp offi cej et 4 200 se rie s chap ter 1 8 hp officejet ov erview menu o v erv ie w The f ollo w ing pr o v ides a q uic k r efe r ence to top-le v el menus that a ppear on the HP Off ice jet f ron t panel displa y . use the hp director soft war e to do more w ith y our hp officejet When y ou f irst ins talled the HP Office jet so ftwar e on y our [...]

  • Page 19

    user guide hp off ice jet o ve rvie w 9 hp officejet o vervie w open the hp director for Windo ws users 1 Do one of the f ollo w ing: – Double -c lic k the HP Dir ector ico n on the desktop. – In the Windo w s taskbar , click Start , poin t to Pr ograms or All Pr ograms (XP) , point to HP , then s elect HP Dir ector . 2 In the Select Device bo [...]

  • Page 20

    hp offi cej et 4 200 se rie s chap ter 1 10 hp officejet ov erview open the hp director for Macintosh users Use one of the f ollo w ing meth ods to launc h or access the HP Direc tor , depending on whi ch Mac intosh OS y ou ar e u sing. open the hp director using Mac intosh OS X If y ou ar e using Mac int osh O S X, the HP Dir ec tor is launc hed a[...]

  • Page 21

    user guide hp off ice jet o ve rvie w 11 hp officejet o vervie w Note: If y ou install mor e than one HP dev ice , an HP Dir ector icon for eac h dev i ce appears in the Doc k . F or e x ample , if y ou ha v e an HP scanner and an HP Officej et installed , tw o HP Director i cons ar e pr ese nt in the Dock , one for eac h de v ice . Ho w e v er , i[...]

  • Page 22

    hp offi cej et 4 200 se rie s chap ter 1 12 hp officejet ov erview open the hp photo and imaging director using Mac intosh OS 9 In Mac intosh O S 9 , the HP Dir ec tor is launc hed automati cally dur ing the HP Image Z one softwar e installati on , and the HP Dir ect or appears as an ali as on the desktop . U se one of the f ollo w ing methods to l[...]

  • Page 23

    user guide hp off ice jet o ve rvie w 13 hp officejet o vervie w 7 Settings : use this pull-do wn lis t to pr o vi de access to dev i ce setti ngs. feature pur pose[...]

  • Page 24

    hp offi cej et 4 200 se rie s chap ter 1 14 hp officejet ov erview[...]

  • Page 25

    2 15 load originals & paper load paper and load originals The HP Offi cej et 4 200 Seri es allo w s y ou to load diffe r ent type s and si z es o f paper in y our HP Offi ceje t, including letter , photo paper , and env elopes . Y ou can also ch ange settings f or paper ty pes and paper si zes t o get the highe st qual ity c opies from y our H [...]

  • Page 26

    hp offi cej et 4 200 se rie s chap ter 2 16 load originals & paper 1 Open the paper tr ay door . 2 Unfo ld the paper tr a y . 3 Only unf old the paper tr a y ext ender if y ou ar e using Dr aft or F ast mode and paper is o ver shooting the paper tr a y . The paper tr a y e xtender ma y cause ja ms in ot her ca ses. open and close the doc ument [...]

  • Page 27

    user guide load paper and load or iginals 17 load originals & paper 2 Lo w er the doc ument catc her and unfo ld the document cat cher e xtender . Note: The doc ument catcher and doc umen t catcher e xtender must be clos ed bef or e the doc ument feeder tr ay can be c los ed. papers for pr inting and cop y ing Y ou can use man y types and si ze[...]

  • Page 28

    hp offi cej et 4 200 se rie s chap ter 2 18 load originals & paper HP Pr emium P lu s Photo P aper , Gloss y and Matte ar e a vailable in 4 b y 6 inch (10 b y 15 cm) photo pa per si z e ( w ith tabs) f or pr inting photos f r om y our HP Office jet. • HP Pr emium Inkj et T r ans par ency F ilm mak es y our co lor pr esentati ons vi v id and e[...]

  • Page 29

    user guide load paper and load or iginals 19 load originals & paper load paper Thes e pr ocedur es desc r ibe ho w to load differ ent si z es and types of paper s into the paper tr ay f or pr inting and cop y ing . This sec tion con tains the fo llo w ing topi cs: • load full-size papers on page 19 • load envelopes on page 20 • load 4 by [...]

  • Page 30

    hp offi cej et 4 200 se rie s chap ter 2 20 load originals & paper 6 Slide the paper gui de in until it st ops at the edge of the pape r . Make sur e that the stac k of paper li es flat in the paper tr a y and fits under the ta b of the paper guide . load env elopes The f ollo w ing pr ocedur e desc r ibes ho w to load en v elopes into the HP O[...]

  • Page 31

    user guide load paper and load or iginals 21 load originals & paper Note: F or the bes t re sults, u se a r ecommended type of 4 b y 6 inch (10 b y 15 cm) photo paper w ith tear off ta bs. F or more inf ormati on , see recommended papers on page 17. In addition , f or best r esults , set the paper type and paper si z e befor e printing . F or m[...]

  • Page 32

    hp offi cej et 4 200 se rie s chap ter 2 22 load originals & paper load postcards, inde x , or Hagaki cards The f ollo w ing des cr ibes the pr ocedur e f or loading post cards , inde x car ds, or Hagaki cards in to y our HP Offi cej et fo r prin ting . Note: Y ou cannot cop y or fax to small si z e paper . 1 Remo v e all paper f ro m the paper[...]

  • Page 33

    user guide load paper and load or iginals 23 load originals & paper set the paper t y pe Whene v er y ou change pa per types , be sur e to se t the paper type f or y our HP Off ice jet. paper type settings for copy ing Select the P aper T ype s etting that matche s the paper or tr anspar enc y film y ou ar e using . Use the pa per types listed [...]

  • Page 34

    hp offi cej et 4 200 se rie s chap ter 2 24 load originals & paper set the paper type for cop ying The f ollo w ing pr ocedur e desc r ibes ho w to set the pa per type fo r the Cop y option on yo ur HP Off i cej et. Selec t the P aper T ype setting that matc hes the paper or tr anspar ency f ilm y ou ar e u sing. Note: Thes e steps ar e f or co[...]

  • Page 35

    user guide load paper and load or iginals 25 load originals & paper av oid jams T o help avo id pa per jams , follo w the se guideline s: • Pr ev ent c urled or w r inkled paper b y stor ing all unu sed media f lat in a re sealable bag . • Remo v e pr inted paper s fr om the output tr a y fr equentl y . • Ensur e that media loaded in the [...]

  • Page 36

    hp offi cej et 4 200 se rie s chap ter 2 26 load originals & paper 3 Press Copy , Scan , or Fax on the fr ont panel. Note: If yo u w ant to ch ange a Cop y or F ax se tting, or c hange a Scan destinati on, pr es s the Cop y , Fax , or Scan button r epeatedl y until the appr opr iate setting or destinati on appears on the f r ont panel displa y [...]

  • Page 37

    3 27 cop y use the cop y featur es The HP Off ice jet enables y ou t o pr oduce high-quality color and black -and-white copie s on plain paper , photo paper , and transpar enc ie s. Y ou can enlarge or re duce the si z e of an or i ginal to fit a s pec ifi c paper si z e, adj ust the cop y’s darknes s, and u se spec ial f eatur es to mak e high-q[...]

  • Page 38

    hp offi cej et 4 200 se rie s chap ter 3 28 copy increase cop y speed or quality The HP Offi ceje t pr ov ides three opti ons that affec t copy s peed and quality . • Normal deli v ers hi gh-quality output and is the r ecommended setting for most o f yo ur copy ing . Nor mal copie s fas ter than Best . • F ast cop ies f aster than the Nor mal s[...]

  • Page 39

    user guide use th e copy feat ures 29 cop y 3 Press Copy un til Set New Defaults appears in the top line of the displa y . 4 Press  until Ye s appears. 5 Press Start Blac k or Star t Col or to mak e a copy w ith the ne w de fault setti ngs or press OK to sav e the se ttings w ithout making a cop y . cop y a two-pag e black -and-white document Y [...]

  • Page 40

    hp offi cej et 4 200 se rie s chap ter 3 30 copy mak e multiple copies of the sam e original 1 Load y our or i ginal face do w n and top f irst in the doc umen t feeder tr a y . F or more inf or mation , see load originals on page 2 5. 2 Press Copy until Number o f Copies appears in the to p line of the displa y . 3 Press  or use the k e ypad to[...]

  • Page 41

    user guide use th e copy feat ures 31 cop y 1 Load y our or i ginal photo face do w n and top f irs t in the document f eeder tra y . For mor e inf ormati on , see load or iginals on page 2 5. P osition the photo in the ce nter of the doc ument f eeder tr a y and mov e the paper guides ne xt to it . 2 Load lette r or A4 paper in the paper tr a y . [...]

  • Page 42

    hp offi cej et 4 200 se rie s chap ter 3 32 copy cop y a legal-siz e document onto letter paper 1 Load the legal doc umen t face do w n and top f irs t in the docume nt feede r tra y . For mor e inf ormati on , see load or iginals on page 2 5. 2 Press Copy until R educe/Enlarge appears in the t op line of the displa y . The f ollo w ing opti ons ar[...]

  • Page 43

    user guide use th e copy feat ures 33 cop y 5 Press  to mak e the image mor e v i vi d . Note: Y ou can also pr es s  to mak e the image mor e pale . 6 Press Start Color or Star t Black . cop y a document t hat has been fax ed sever al times The Enhancements f eatur e auto maticall y adju sts the quality of te xt doc uments b y sharpening edg[...]

  • Page 44

    hp offi cej et 4 200 se rie s chap ter 3 34 copy enhance light areas o f y our cop y Use Photo enhancemen ts to enhance light colors that mi ght otherwis e appear white . Y ou can also copy w ith Photo enhancements to eliminate or reduce an y of the fo llo w ing that might occ ur w hen copy ing w ith T ext enhancements: • Str a y dots of colo r s[...]

  • Page 45

    4 35 scan use th e scan featur es Scanning is the pr oces s of con v erting pic tur es and te xt int o an electr oni c fo rmat for y our co mputer . Y ou can scan photos and te xt doc uments. Because the s canned image or te xt is in an electr onic f or mat , y ou can br ing it into your wor d processor or g r aphics soft war e program and m odif y[...]

  • Page 46

    hp offi cej et 4 200 se rie s chap ter 4 36 scan scan an original 1 Load y our or iginal f ace do w n and top fir st in the doc ument feeder tr a y . See load originals . 2 Press Scan . A Scan menu ap pears , listing y our e x isting scanning de stinations . T he defa ult destinati on is whi che v er one y ou selec ted the last time y ou u sed this[...]

  • Page 47

    5 37 fax use the fax features Using y our HP Off ice jet, y ou can send and r ece i ve f ax es, inc luding color f axe s. Y ou can set u p speed dials to se nd fax es qui ckl y and easil y to f r equentl y used numbers . F r om the fr ont panel , y ou can se t a number of fax opti ons, suc h as resolution . This sec tion con tains the fo llo w ing [...]

  • Page 48

    hp offi cej et 4 200 se rie s chap ter 5 38 fax send a fax Using the fr ont panel , y ou can se nd a black -and-white or color fax f r om y our HP Offi cejet. This s ection con tains the f ollo w ing topi cs: • enable fax confirmation on page 3 8 • send a basic fax on page 3 9 • send a color original or photo fax on page 3 9 • send a fax us[...]

  • Page 49

    user guide use the f ax featur es 39 fax The HP Office jet w ill pr int a conf ir mation r eport e very time y ou send a f ax infor ming y ou w hether the fax w as sent succes sfull y or not . F or mor e inf ormati on on prin ting r eports, see pr int reports on page 5 3. send a basic fax This sec tion de scr ibe s ho w to send a basi c black -and-[...]

  • Page 50

    hp offi cej et 4 200 se rie s chap ter 5 40 fax Note: If the re c ipient ’s fax mac hine only supports black -and-white f axe s, the HP Officejet automatically sends the fax in black and white. A messag e appears once the f ax has been sent indi cating that the fax w as se nt in black and whi te . Press OK to clear th e message. send a fax using [...]

  • Page 51

    user guide use the f ax featur es 41 fax send a fax using redial Y ou can send a f ax to the last f ax number di aled b y using the R edial/P ause button. 1 Load y our or i ginal face do w n and top f irst in the doc ument f eeder tr a y . F or mor e inf ormation , see load or iginals on page 2 5. 2 Press Redial/P ause . The las t number dialed a p[...]

  • Page 52

    hp offi cej et 4 200 se rie s chap ter 5 42 fax cancel a schedul ed fax Y ou can cancel a sc heduled fax or one that is c ur r ently in pr ogr e ss. Once y o u schedule a f ax , the sc heduled time appears on the fr ont panel display . ` When the sc heduled time appear s on the displa y , pr ess Cancel , and then pr ess 1 . send a fax from memory Y[...]

  • Page 53

    user guide use the f ax featur es 43 fax send a fax using monitor dialing Monitor dialing allo w s y ou to dial a n umber fr om the f r ont panel as y ou w ould dial a r egular telephone . T his featur e is u sef ul when y ou w ant to use a calling card t o char ge the call . Y ou can also use it w hen yo u need to r espond to tone pr ompts w hile [...]

  • Page 54

    hp offi cej et 4 200 se rie s chap ter 5 44 fax 2 Dial the number b y using the k e y pad on the phone that is connected t o y our HP Office jet. Note: Y ou mus t use the k e y pad on the phone to dial the number . Do not use the k ey pad on the f r ont panel of the HP Offi cej et. 3 Do one of the f ollo w ing: – If after dialing the number y ou [...]

  • Page 55

    user guide use the f ax featur es 45 fax Re fer to the f ollo w ing table t o determine w hi ch A ns wer Mode s etting yo u should use . F r om the f irst co lumn in the table , c hoose the type o f equipment and serv ices applicable to y our o ffi ce setu p . T hen, look up the a ppr opri ate setting in the second column . The thir d column de sc [...]

  • Page 56

    hp offi cej et 4 200 se rie s chap ter 5 46 fax V oice ma il s ervice prov ided by yo ur telephone compan y . T el The HP Office jet w ill QRW aut omaticall y ans wer calls . Y ou will need to r ece iv e f axe s manuall y by pr e ssing S tart Black or S tart Color . For inf or mation on r ecei v ing f axe s manuall y , see recei ve a fax on page 4 [...]

  • Page 57

    user guide use the f ax featur es 47 fax rec eive a f ax By defa ult , y our HP Office jet a utomati cally r ece i ve s and prin ts incoming fax es . Depending on y our Ans w er Mode s etting, the HP Offi ceje t can r ecei v e fax es automati cally or man ually . For mo r e infor mation o n Ans w er Mode , see set the answ er mode on page 44. Note:[...]

  • Page 58

    hp offi cej et 4 200 se rie s chap ter 5 48 fax 3 Enter the appr opriate numbe r of r ings to ans w er b y using the k e y pad. 4 Press OK to accept the setting. recei ve a fax manuall y fr om a phone Y ou can r ecei v e fax e s manually f r om a phone that is: • Dir ectl y connected to the HP Office jet (b y using “2 -EXT ” port) • On the [...]

  • Page 59

    user guide use the f ax featur es 49 fax recei ve a fax manuall y using the attach ed handset (hp officejet 4 2 50 series onl y) Y ou can r ecei v e f axe s manuall y by u sing the attached handse t . Note: This sec tion a pplies onl y to the HP Officej et 4 25 0 Ser ie s models w ith attached handset . If y ou do not ha ve an attac hed handset , s[...]

  • Page 60

    hp offi cej et 4 200 se rie s chap ter 5 50 fax use the at tached handset (hp officejet 4 2 50 ser ies onl y) Y ou can us e the attached handset t o ans w er incoming calls, mak e phone calls , re cei v e fax es , and send fax es . While the HP Offi cejet is pr ocessing another job , such as cop y ing , scanning , or pr inting , y ou can still u se[...]

  • Page 61

    user guide use the f ax featur es 51 fax recei ve fax es using the handset ` F or inf ormati on on r ecei v ing fax es b y using the attac hed handset , see receiv e a fax manuall y using the attac hed handset (hp officejet 4 250 series only) on page 4 9. send fax es using the handset ` F or inf ormati on on sending fa xes b y u sing the attached h[...]

  • Page 62

    hp offi cej et 4 200 se rie s chap ter 5 52 fax enter te xt The f ollo w ing list pr o v ides tip s for en ter ing te xt by u sing the fr ont panel k e y pad . Use thes e instruc tions t o enter speed di al names and the fax header name . • Pr ess the k e y pad numbers that cor r espond to the letters o f a name . • Pr ess a button m ultiple ti[...]

  • Page 63

    user guide use the f ax featur es 53 fax • T o enter a sy mbol , such as *, pr es s S ymbols (*) r epeatedl y to sc r oll thr ough the list of s y mbols. T he fo llo w ing table r epr esents the a vaila ble s ymbols . • If y ou mak e a mistak e , pr e ss  to c lear it , and then mak e the cor rec t entry . • After y ou ar e done entering t[...]

  • Page 64

    hp offi cej et 4 200 se rie s chap ter 5 54 fax 3 Press  to sc r oll thr ough the f ollo w ing r eport types: –E v e r y E r r o r : pr ints w hene ver ther e is an y kind o f fax err or (default). –S e n d E r r o r : pr ints w henev er ther e is a tr ansmission er r or . – Receiv e Err or : prints w hene ver ther e is a r ece iv ing er r[...]

  • Page 65

    user guide use the f ax featur es 55 fax 2 Press  to sc r oll thr ough the f ollo w ing r eport types: – Automatic Reports Setup : pr ints aut omatic r eports as des cr ibed in generate reports automatically o n page 5 3. – Last T r ansaction : prints details o f the last f ax tr ansacti on. –F a x L o g : prin ts a log of the last 3 0 f a[...]

  • Page 66

    hp offi cej et 4 200 se rie s chap ter 5 56 fax create indiv idual speed-dial entries Y ou can cr eate s peed-dial entr ies f or f ax numbers that y ou u se fr equentl y . 1 Press Setup . 2 Press 2 , the n pre ss 1 . This s elects S peed Dial Setu p and then selec ts Indi v idual Speed Di al . The f irs t unassi gned speed-dial en try appears on th[...]

  • Page 67

    user guide use the f ax featur es 57 fax The f irs t unassi gned speed-dial en try appears on the displa y . 3 Press OK to select the dis play ed speed-di al entry . Tip: T o select another empty entry , pr ess  or  , and then pr es s OK . 4 Press  or  to select an indi v i dual speed-dial en try to add the to the gr oup . Y ou can also[...]

  • Page 68

    hp offi cej et 4 200 se rie s chap ter 5 58 fax Tip: Y ou can also cancel fax f orwar ding b y pr es sing Cancel and then 2 , w hen “F ax F or w ar ding” a ppears on the f r ont panel displa y . chang e fax r esolution and lighter/dark er set tings Y ou can change the f ax r eso lution and ligh ter/dark er s ettings of doc uments that y ou ar e[...]

  • Page 69

    user guide use the f ax featur es 59 fax change lighter/darker setting Use this se tting to change the contr as t of a f ax to be dark er o r lighter than the ori ginal. T his f eatur e is usef ul if y ou ar e f ax ing a doc ument that is faded , w ashed out , or hand wr itten . Y ou can dark en the or iginal b y adj usting the co ntra st . Y our c[...]

  • Page 70

    hp offi cej et 4 200 se rie s chap ter 5 60 fax set fax options Ther e ar e numer ous f ax options that y ou can s et, suc h as contr olling w hether the HP Off ice jet r edi als a bus y number au tomaticall y . When you mak e c hanges to the follo wing options , the new s etting becomes the def ault . Re v ie w this s ection for inf ormati on on c[...]

  • Page 71

    user guide use the f ax featur es 61 fax set the paper size for r eceiv ed fax es Y ou can selec t the paper si z e for r ecei v ed fax e s. T he paper si z e selected should match w hat is loaded in y our paper tr a y . F ax es can be pr inted on letter , A4, o r legal paper only ( var i es b y country/regi on). Note: If an incorr ect pa per si z [...]

  • Page 72

    hp offi cej et 4 200 se rie s chap ter 5 62 fax adjust the phone lin e monitor v olume The Phone L ine Monitor V olume setting allo w s y ou to contr ol the v olume of the dial tone s and fax tone s. Y ou can select L o w , Medium, or High . T he def ault setting is Medium . 1 Press Setup . 2 Press 3 , then pre ss 7 . This s elects Basi c F ax Setu[...]

  • Page 73

    user guide use the f ax featur es 63 fax change t he answ er ring pattern (distinctive r inging) Many phone com panies o ffer a distinc ti ve r inging f eatur e that allo ws y ou t o hav e sev er al phone number s on one phone line . When y ou subs cr ibe to this serv ice , each n umber w ill hav e a differ ent r ing pattern , f or e x ample , sing[...]

  • Page 74

    hp offi cej et 4 200 se rie s chap ter 5 64 fax 3 Press  to select Redial or No Redial . 4 Press OK . set automatic reduction for incoming fax es This se tting determines w hat y our HP Office jet doe s if it re cei v es a fax that is too large f or the de fault pa per si z e. With this s etting on (the defa ult), the image is re duced so that i[...]

  • Page 75

    user guide use the f ax featur es 65 fax use err or correction mode Err or C orr ecti on Mode (E CM) eliminates data lo st due to poor phone line s by detecting er r ors that occur dur ing tr ansmissi on and auto maticall y r eques ting re transmis sion of the e rr oneou s portion. Phone c har ges ar e unaff ected , or might ev en be r educed , on [...]

  • Page 76

    hp offi cej et 4 200 se rie s chap ter 5 66 fax use caller ID Caller ID Mode allo w s y ou to v i e w the phone number or name s of caller s on the fr ont panel dis play , if you sub scr ibe to C aller ID serv ice thr ough y our phone compan y . If y ou subs cr ibe to supported C aller ID servi ce thr ough the phone compan y , you can block f utur [...]

  • Page 77

    user guide use the f ax featur es 67 fax to add junk fax numbers 1 Press Setup . 2 Press 4 , then press 8 . This se lects Ad v anced F ax Setup and then J unk F ax Numbers . 3 Press  to select Add , and then pr ess OK . The mo st r ecentl y r ecei v ed Caller ID number a ppears on the displa y . 4 Press  or  to sc r oll thr ough the lis t [...]

  • Page 78

    hp offi cej et 4 200 se rie s chap ter 5 68 fax 3 Press  to selec t one of the f ollo w ing optio ns: –O n : select this option to ac tiv ate Bac k up F ax R eception . –O f f : select this optio n to turn o ff Back up F ax Reception . 4 Press OK . set the countr y and language Usuall y , yo u set the language and country/r egion w hen y ou [...]

  • Page 79

    user guide use the f ax featur es 69 fax[...]

  • Page 80

    hp offi cej et 4 200 se rie s chap ter 5 70 fax[...]

  • Page 81

    6 71 print print fr om your computer Most pr int se ttings are a utomati cally handled b y the softw ar e applicati on y ou ar e printing f r om or by HP Color Smart techno logy . Y ou only need to c hange the settings manuall y w hen y ou ch ange print q uality , print on spec ific type s of paper or film , or us e spec ial f eatur es. This sec ti[...]

  • Page 82

    hp offi cej et 4 200 se rie s chap ter 6 72 print Macintosh users T o specify a doc ument's paper si z e, scaling , and or ien tation , use the P age Setup dialog bo x . T o specify other prin t settings f or a doc ument , and to send the docume nt to the pr inter , use the Prin t dialog bo x . Note: The f ollo w ing step s ar e spec if ic to [...]

  • Page 83

    user guide print f r om y our computer 73 print to change t he print settings for the current print job 1 F r om y our softwar e applicati on ’s File menu , s elect Pr int, Print Setup , or Pa g e S e t u p . Make sur e that the selec ted pr inter is the HP Office jet. 2 Click Properties , Op tion s , Printer Setup , or Pr inter (the option name [...]

  • Page 84

    hp offi cej et 4 200 se rie s chap ter 6 74 print output options panel (OS X) Use the Output Opti ons panel in the Pr int dialog bo x to s av e y our f ile as an Ado be Acro bat PDF ® (portable doc ument fo rmat) f ile . The HP Offi cejet doe s not support P ostS cr ipt pr inting . ` Select the Sa ve as F ile chec k bo x to sa v e y our doc ument [...]

  • Page 85

    7 75 order supplies or der supplies Y ou can or der print cartr idges , r ecommended types o f HP paper , and HP Off ice jet acces sor ies online fr om the HP website . This sec tion con tains the fo llo w ing topi cs: •o r d e r m e d i a on page 7 5 • ord er prin t ca rt ridg es on page 7 5 • order other supplies on page 7 5 order media T o[...]

  • Page 86

    hp offi cej et 4 200 se rie s chap ter 7 76 order supplies T o order HP Officej et softwar e in other countr i es/r egions , call the phone number for y our countri es/r egions . T he number s listed belo w ar e c ur re nt as of the publicati on date of this gui de . F or a list o f cur r ent or der ing numbers , go to the follo wing w ebsite and c[...]

  • Page 87

    8 77 maintain your hp o fficejet maintain y our hp o fficejet The HP Offi cej et r equir es little maintenance . So metimes y ou migh t wan t to clean the glass and w hite str ip on bac k of the li d to r emo v e surface dus t and ensur e that yo ur copie s and scans r emain c lear . Y ou might als o want t o r eplace , align , or clean y our pr in[...]

  • Page 88

    hp offi cej et 4 200 se rie s chap ter 8 78 maintain your hp o fficejet 2 Clean the glas s w ith a soft c loth or sponge sligh tly mo istened w ith a nonabrasiv e glass cleaner . Caution! Do not use abr asi v es , acetone , benz ene , or carbon tetr achlor i de on the glass; these can damage it . Do not place or spr ay li quids dir ec tly on the gl[...]

  • Page 89

    user guide maintain y our hp off icej et 79 maintain your hp o fficejet 2 Clean the w hite str ip w ith a so ft cloth or sponge sli ghtl y moistened w ith a mild soap and w arm w ater . 3 W ash the strip gentl y to loos en debris; do not s cr ub the str ip . 4 Dry the strip w ith a c hamois or s oft cloth . Caution! Do not use pa per -based w ipes [...]

  • Page 90

    hp offi cej et 4 200 se rie s chap ter 8 80 maintain your hp o fficejet Macintosh users 1 Fro m t h e HP Director , choo se Settings , and then c hoo se Maintain Printer . 2 If the Selec t Printer di alog bo x opens, s elect y our HP Offi cej et, and then click Utilities . 3 F rom the list, select Ink Level . The es timated ink le ve ls appear fo r[...]

  • Page 91

    user guide maintain y our hp off icej et 81 maintain your hp o fficejet T ri-color and photo cartridge installed 4 Chec k the Self- T est Report for s tr eaking or whit e lines in the color bar s. Mak e sure that the co lor bars ha ve e v en consistenc y and the lines of color ext end acr oss the page. – If the black and tr i-color cartri dges ar[...]

  • Page 92

    hp offi cej et 4 200 se rie s chap ter 8 82 maintain your hp o fficejet handle the print car tridges Befo r e y ou r eplace or clean a pr int cartri dge , y ou should kno w the part names and ho w to handle the print cartr idge . replace the print cartridges A message appears on the front panel d isplay to let you know when the ink level for the pr[...]

  • Page 93

    user guide maintain y our hp off icej et 83 maintain your hp o fficejet 2 After the car ri age stop s mov ing , push do wn on the top of the pr int cartridge to r eleas e it, and then pull it to w ar d y ou out of its slot . Note: It is normal to s ee ink buildup in the pr int cartri dge slots. 3 If y ou ar e r emo v ing the black pr int cartri dge[...]

  • Page 94

    hp offi cej et 4 200 se rie s chap ter 8 84 maintain your hp o fficejet 5 Hold the black or phot o prin t cartridge w ith the HP label on top . Slide the print cartr idge at a sli ght angle up into the ULJK W side of the print car r iage . Pr ess f irml y until the pr int cartr idge snaps in to place . Caution! Do not attempt to push the car tr idg[...]

  • Page 95

    user guide maintain y our hp off icej et 85 maintain your hp o fficejet use a photo print cartridge Y ou can optimi z e the q uality of the photos y ou pr in t w ith y our HP Officej et b y pur chasing a phot o print cartr idge . R emo v e the black pr int cartr idge and insert the photo pr int cartri dge in its place . With the tr i-color pr int c[...]

  • Page 96

    hp offi cej et 4 200 se rie s chap ter 8 86 maintain your hp o fficejet align the print cartridges The HP Offi cejet pr om pts y ou to align pr int cartr idges e very time y ou install or r eplace a prin t cartridge . Y ou can also align the prin t cartridge s at an y time fr om the fr ont panel or the HP Direc tor. A ligning the pr int cartri dges[...]

  • Page 97

    user guide maintain y our hp off icej et 87 maintain your hp o fficejet to align the print cartridges from the hp director 1 Access t he HP Director . F or inf ormati on on accessing the HP Directo r, see use the hp director software t o do more with y our hp o fficejet on page 8. 2 F or W indo ws u sers , do the f ollo w ing: a. Ch oos e Settings [...]

  • Page 98

    hp offi cej et 4 200 se rie s chap ter 8 88 maintain your hp o fficejet clean t he print cartridges Use this f eatur e whe n the Self- T est Report sho w s str eaking or w hite lines thr ough an y of the color ed bars . Do not clean pr int cartridge s unnecessar ily . This wa stes ink and shortens the life of the ink nozzle s. 1 Press Setup . 2 Pre[...]

  • Page 99

    user guide maintain y our hp off icej et 89 maintain your hp o fficejet 5 Dip a clean f oam ru bber sw ab or lin t-fr ee cloth into dis tilled wat er , and squeeze any ex cess water from it. 6 Hold the print cartr idge b y its si des. 7 Clean onl y the contacts . Do QRW c lean the nozzles. 8 P lace the prin t cartridge bac k into the car r iage . 9[...]

  • Page 100

    hp offi cej et 4 200 se rie s chap ter 8 90 maintain your hp o fficejet rest ore f actory defaults Y ou can r estor e the or iginal f actory settings to what the y w er e w hen y ou pur chas ed y our HP Office jet. Note: Re stor ing the fact ory defaults w ill not change the dat e infor mation y ou set , no r w ill it affec t an y change s y ou mad[...]

  • Page 101

    user guide maintain y our hp off icej et 91 maintain your hp o fficejet set the prompt dela y time The Pr ompt Dela y T ime option allo w s y ou to contr ol the amount o f time that passes before a message is displayed prompting y ou to take fur ther action. For ex ample , if you pr ess C op y and the pr ompt dela y time passe s w ithout pr essing [...]

  • Page 102

    hp offi cej et 4 200 se rie s chap ter 8 92 maintain your hp o fficejet self-maintenance sounds During the lif e of y our pr oduc t y ou might hear v ari ous mec hani cal sounds . This is a normal part of y our de v ice ’s se lf-maintenance .[...]

  • Page 103

    9 93 hp officejet support hp officejet 4 200 series support Hew lett-P ac k ard pr ovi des Inter net and phone su pport for y our HP Office jet. This sec tion contains the f ollo w ing topi cs: • get support and oth er information fr om the Internet on page 9 3 • hp customer suppor t on page 9 3 • prepare y our hp officejet f or shipment on p[...]

  • Page 104

    hp offi cej et 4 200 se rie s chap ter 9 94 hp officejet support 4 If yo u ar e still e xperienc ing problems and need to speak w ith an HP Customer Support Repr es entati ve , do the f ollo w ing: a. Hav e the spec ifi c name of y our HP Officej et, as it appears o n the fr ont panel , av ailable . b . Hav e y our serv ice ID and se ri al number r[...]

  • Page 105

    user guide hp offi cej et 4 2 00 ser ie s support 95 hp officejet support Bahrain (Du bai) +9 7 3 800 7 28 Mex i co (Mex i co C ity) 5 25 8-99 2 2 Belgium (Dutch) +3 2 (0) 7 0 300 005 Mor occo 1 +212 2 2 4 04 7 4 7 Belgium (F re nch) +3 2 (0) 7 0 300 004 Netherlands (0.10 E ur o/ min.) 0 900 20 20 165 Boli vi a 800 -100 2 4 7 New Z ealand 0800 441 [...]

  • Page 106

    hp offi cej et 4 200 se rie s chap ter 9 96 hp officejet support call in Australia post-w arr anty If yo ur produc t is not under w arr anty , you can call 0 3 88 77 8000. A per -inc ident , ou t-of- war r anty support fee of $2 7 . 5 0 (inc GS T) w ill be c har ged to y our cr edit car d . Y ou can also call 190 2 910 910 ($2 7 . 50 c har ged to y[...]

  • Page 107

    user guide hp offi cej et 4 2 00 ser ie s support 97 hp officejet support 7 Retain the f r ont panel co ve r . Do not re turn the fr ont panel co v er w ith the HP Offi cejet. 8 F old the doc ument catc her up , ov er the fr on t panel area , and then f old the automati c documen t feeder tr ay do w n, o v er the doc ument catcher . 9 Make sur e th[...]

  • Page 108

    hp offi cej et 4 200 se rie s chap ter 9 98 hp officejet support If yo u do not hav e the or iginal pac kaging mater i als, please u se other adequate pack aging mater ials . Shipping damage cau sed by im pr oper pack aging and/or impr oper trans portation is not co v er ed under the w arr anty . 11 P lace the retur n shipping label o n the outside[...]

  • Page 109

    10 99 warrant y i nforma tion w arr anty infor mation Y our HP Off ice jet comes w ith a limited w arr anty that is desc r ibed in this secti on. Infor mation abou t ho w to obtain war r anty service and ho w y ou can upgr ade y our standar d fact ory warr anty is also pr o v ided . This sec tion contains the f ollo w ing topi cs: • duration of l[...]

  • Page 110

    hp offi cej et 4 200 se rie s chap ter 10 100 warr anty information Outside the U . S ., please call y our local HP Cus tomer Support off ice . See call elsewher e in the wor ld on page 9 4 for a list o f internati onal Cu stomer Suppo rt numbers. retur ning y our hp officejet fo r ser v ice Befo re r etur ning y our HP Off ice jet f or servi ce , [...]

  • Page 111

    user guide war ranty infor mation 101 warrant y i nforma tion limitations of war ranty T O THE EXTENT ALL OWED B Y L OCAL LA W , NEITHER HP NOR I T S THIRD P ARTY SUP P LIERS MAKE ANY O THER W ARRANTY OR CONDI TION OF ANY K IND , WHE THER EXP RE S S OR IMPLIED , W ARRANTIE S OR C ONDIT IONS OF MER CHANT ABILITY , S A TISF A CT OR Y QUALI TY , AND F[...]

  • Page 112

    hp offi cej et 4 200 se rie s chap ter 10 10 2 warr anty information[...]

  • Page 113

    11 103 technical information tec hnical inf ormation The techn ica l spe cificat ions and inte rnat iona l regu lat ory info rmat ion for your H P Of ficejet are provided in this section. This sec tion contains the f ollo w ing topi cs: • paper specifications on page 103 • fax specifications on page 105 • scan specifications on pag e 105 • [...]

  • Page 114

    hp offi cej et 4 200 se rie s chap ter 11 104 technical information automatic document feeder paper capac ity paper siz es typ e 1 1 A utomati c documen t feeder accepts plain paper onl y . It does not accept trans parenc y film , en ve lopes, or labels . paper weight quantity Let ter 20 l b. (7 0 gs m ) 20 Lega l 20 l b. (7 0 gs m ) 20 A4 20 lb . [...]

  • Page 115

    user guide techni cal infor mation 105 technical information print margin specifications fax specifications • W alk -up black and whit e and color fa x capability • Conf irmati on and acti v ity r eports • CCI TT/ITU Gr oup 3 fax w ith Er ro r Corr ection Mode • 3 3 .6 Kbps tr ansmissi on • 3 seconds per page speed at 3 3.6 Kbps (based o [...]

  • Page 116

    hp offi cej et 4 200 se rie s chap ter 11 106 technical information ph y sical specifications po wer specifications • P ow er consumpti on: 50 W max im um • Input v oltage: A C 100 to 2 40 V , 0.7 A (max imum), 50–60 Hz env ir onmental specifications • Recommended oper ating temper atur e r ange: 15º to 3 2º C (5 9º to 90º F) • Allo w[...]

  • Page 117

    user guide techni cal infor mation 10 7 technical information energy consumption Energ y usage dr op s signifi cantl y while in ENER G Y ST AR ® m od e, wh ich save s n at ura l re sour ces, and sa ve s money w ithout aff ecting the hi gh performance o f this produc t. T his produ ct qualif ies f or ENERG Y S T AR, whi ch is a v oluntary pr ogr am[...]

  • Page 118

    hp offi cej et 4 200 se rie s chap ter 11 108 technical information recy cling progr am HP offer s an incr easing n umber of pr oduct r etur n and rec yc ling pr ogr ams in many countr ies , as we ll as partnering w ith some of the lar ges t electr onic r ecy c ling centers thro ughout the w orld . HP also cons erves r eso urce s by r ef urb ishing[...]

  • Page 119

    user guide techni cal infor mation 109 technical information regulatory notices The HP Officej et meets pr oduct r equir ements fr om r egulatory agencies in y our country/ re gi on. This sec tion contains the f ollo w ing topi cs: • regulatory model identification number on page 109 • notice to users of the U.S . telephone network: FCC requir [...]

  • Page 120

    hp offi cej et 4 200 se rie s chap ter 11 110 technical information This equipment inc ludes auto matic dialing capa bility . When progr amming and/or making test calls to emergency numbers: • Remain o n the line and explain to the dis patch er the rea son f or the call. • P erform such ac tiv iti es in the off-peak hour s, suc h as earl y morn[...]

  • Page 121

    user guide techni cal infor mation 111 technical information effec tué dans le cadr e d’une Déclar ation de conf ormité s tipulant que les s pécif i cations techni ques d’Indus tri e Canada ont été r es pectées . Néanmoins , cette abrév iatio n ne signif ie en auc un ca s que l’appar eil a été v alidé par Indu str ie Ca nada. P ou[...]

  • Page 122

    hp offi cej et 4 200 se rie s chap ter 11 112 technical information notice to users in the European Economic Area This pr oduct is desi gned to interwo rk w ith the analogue teleph one networ ks in the fol lowing cou nt ries: Network compat ibility d epends on customer sele cted settings, which must be reset to use the equipment on a telepho ne net[...]

  • Page 123

    user guide techni cal infor mation 113 technical information notice to users in K orea (Officejet 4 2 5 5 only)[...]

  • Page 124

    hp offi cej et 4 200 se rie s chap ter 11 114 technical information declaration of conf ormity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac ture r’s name and addr ess: Hew lett-P ack ar d Com pany , 163 9 9 W est Bernardo Dr i ve , S an Diego , CA 9 212 7 -18 9 9 , USA Regulatory model numb er: SDGOB-0 306-01 Declar es that the pr oduc[...]

  • Page 125

    user guide techni cal infor mation 115 technical information declaration of conf or mity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac ture r’s name and addr ess: Hew lett-P ack ar d Com pany , 163 9 9 W est Bernardo Dr i ve , S an Diego , CA 9 212 7 -18 9 9 , USA Regulatory model numb er: SDGOB-0 306-02 Declar es that the pr oduct: Pro[...]

  • Page 126

    hp offi cej et 4 200 se rie s chap ter 11 116 technical information[...]

  • Page 127

    12 117 fax setup fax setup After comple ting all steps in the S etup P ost er , use the instr ucti ons in this secti on to compl ete your fax setup. P lease keep your Setup P oster for later use. In this secti on , y ou w ill learn ho w to s et up y our HP Officej et so that f ax ing w orks successf ully w ith an y equipment and s ervi ces y ou mig[...]

  • Page 128

    hp offi cej et 4 200 se rie s chap ter 12 118 fax setup fax ing fr om a DS L line If yo u hav e a di gital subs cr iber line (D SL) servi ce thr ough y our phone com pany , use the instr ucti ons in this secti on to connec t a DSL f ilter between the te lephone wall j ack and y our HP Offi cejet. T his f ilter r emo v es the digit al signal that w [...]

  • Page 129

    user guide fax s etup 119 fax setup fax ing with a PBX phone s y stem or an ISDN line If y our telephone line ha s a PBX sy s tem, mak e sure y ou dial the number f or an outside line be for e di aling the fax number . Caution! Man y digital PBX s y st ems include a call-w aiting tone that is fact ory-set to “ on. ” This call-w aiting tone w il[...]

  • Page 130

    hp offi cej et 4 200 se rie s chap ter 12 120 fax setup ho w to choose the right fax setup f or y our office Caution! Pl ea s e re fe r to how to tell if the follow ing instructions apply to y ou on page 119 bef or e fo llo w ing an y of thes e instru cti ons. T o fax successf ully , you need to kno w w hat type s of equipment and s ervic es (if an[...]

  • Page 131

    user guide fax s etup 121 fax setup  Y es, I ha v e a PC modem .  No . Her e is how to det ermine if y ou ha v e a PC modem. If y ou ans w er “ Y es ” to an y of the f ollo w ing questi ons, y o u are u sing a P C modem: – Do y ou send and r ece i ve f ax es dir ectl y to and fr om y our compu ter pr ogr ams thr ough a dial-up connec ti[...]

  • Page 132

    hp offi cej et 4 200 se rie s chap ter 12 12 2 fax setup V oice calls and P C modem (Y ou answ er ed “ Y es ” to q uesti ons 2 and 3 only .) Case E: Shar ed v o ice/f ax line w ith PC modem V oice calls and ans w er ing machine (Y ou answ er ed “ Y es ” to q uesti ons 2 and 4 only .) Case F: Shar ed voic e/fax line w ith ans w er ing machin[...]

  • Page 133

    user guide fax s etup 12 3 fax setup case A: separate f ax line (no v oice calls recei v ed) If yo u hav e a separ ate f ax line on w hic h y ou r ecei v e no v oi ce calls, and y ou ha ve no other equipment connected o n this phone line , connect y our HP Off i cejet as desc r ibed in this secti on . 1 Using the phone cor d supplied in the bo x w [...]

  • Page 134

    hp offi cej et 4 200 se rie s chap ter 12 12 4 fax setup case B: fax ing with a distinctive r ing service on the sam e line If y ou subsc r ibe to a distincti v e r ing servi ce thr ough y our phone compan y that allo ws y o u to hav e multiple ph one numbers on one phone line , each with a differ ent r ing pattern , connect y our HP Office jet as [...]

  • Page 135

    user guide fax s etup 12 5 fax setup case C: shared v oice/f ax line If yo u r ecei v e both vo ice calls and f ax calls at the same phone number , and you hav e no other off i ce equipment (or v oice mail) on this phone line , connect your HP Off ice jet a s desc ribed in this s ectio n. 1 Using the phone cor d supplied in the bo x w ith y our HP [...]

  • Page 136

    hp offi cej et 4 200 se rie s chap ter 12 12 6 fax setup Note: If y ou pi ck u p the phone bef or e the 6th r ing and hear fax to nes fr om a sending fa x machine , y ou w ill need to manually ans w er the f ax call. F or infor mation a bout how t o r ecei v e fax calls manuall y fr om y our attac hed phone and fr om an e xtensi on phone , see rece[...]

  • Page 137

    user guide fax s etup 12 7 fax setup 1 Remo ve the white plug f r om the port labeled “2 -EXT” on the bac k of y our HP Offi cejet. 2 F ind the phone cor d that connects fr om the bac k of yo ur computer (y our PC modem) to a telephone wall j ack . Disconnec t the cor d fr om the telephone wall j ack and plug it int o the port labeled “2 -EXT[...]

  • Page 138

    hp offi cej et 4 200 se rie s chap ter 12 12 8 fax setup case E: shared v oice/f ax line with PC modem If yo u r ecei v e both vo ice calls and f ax calls at the same ph one number , and you also hav e a P C modem connected on this phone line , connect your HP Off icej et as described in t his section. Note: Since y our PC modem shar e s the teleph[...]

  • Page 139

    user guide fax s etup 12 9 fax setup hp officejet 4 210 series (with no handset) No w yo u need to dec ide ho w y ou w ant to ans w er f ax calls: automati cally or manually . how to ans wer fax calls automaticall y 1 Press the Answer Mode button on the fr ont panel un til Fax appears on the displa y . 2 Set Rings to Answ er to 6 . a. Press Setup .[...]

  • Page 140

    hp offi cej et 4 200 se rie s chap ter 12 130 fax setup case F: shared v oice/f ax line with ans wer ing machine If yo u r ecei v e both vo ice calls and f ax calls at the same ph one number , and you also ha ve an ans w er ing mac hine that ans w ers v oi ce calls at this phone numbe r , conn ect your HP Officejet as described in thi s section. 1 [...]

  • Page 141

    user guide fax s etup 131 fax setup HP Off ice jet w ill emit f ax r eception tone s and r ecei v e the fax; if ther e ar e no fax tone s, the HP Offi cejet s tops monitor ing the line and y our ans w ering machine can r ecor d a v oi ce message . case G: shared v oice/f ax line with P C modem and answ ering machin e If yo u r ecei v e both vo ice [...]

  • Page 142

    hp offi cej et 4 200 se rie s chap ter 12 13 2 fax setup Caution! If y ou do not use the su pplied cor d to connect f r om the telephone w all jac k to y our HP Office jet, y ou pr obabl y w ill not be able to f ax succes sfull y . This spec ial 2 -w ir e phone cor d is differ ent fr om the mor e common 4- w ir e cor ds y ou might alr ead y ha ve i[...]

  • Page 143

    user guide fax s etup 13 3 fax setup case H: shared v oice/f ax line with v oice mail Note: The HP Office jet cannot r ece iv e f axe s automati cally if y ou ha v e a vo ice mail s ervi ce , so y ou m ust be a vaila ble to r espond in pe rson (man ually) to incoming fax calls . If y ou w ant to r ece iv e f ax es aut omaticall y instead , contact [...]

  • Page 144

    hp offi cej et 4 200 se rie s chap ter 12 134 fax setup case I: shared v oice/f ax line with PC modem and v oice mail Note: The HP Office jet cannot r ece iv e f axe s automati cally if y ou ha v e a vo ice mail s ervi ce , so y ou m ust be a vaila ble to r espond in pe rson (man ually) to incoming fax calls . If y ou w ant to r ece iv e f ax es au[...]

  • Page 145

    user guide fax s etup 13 5 fax setup 5 Press the Answer Mode button on the fr ont panel un til TEL appear s on the displa y . 6 If y our PC modem ’s softwar e is set to aut omaticall y r ecei v e fax e s to y our computer , turn off that setting . Caution! If yo u do not turn off the a uto f ax r ecei v e setting in y our modem softwar e , y our [...]

  • Page 146

    hp offi cej et 4 200 se rie s chap ter 12 13 6 fax setup[...]

  • Page 147

    13 13 7 troubleshooting tr oubleshooting information This sec tion con tains tr oubleshooting inf or mation f or the HP Office jet 4 200 Serie s (HP Off ice jet). Spec if ic inf ormation is pr ovi ded fo r installation and conf igur ation to pic s. R ef er ences to our online tr ou bleshooting help ar e pr o v ided for oper ati onal topi cs. This s[...]

  • Page 148

    hp offi cej et 4 200 se rie s chap ter 13 138 troubleshooting T o check th e installation on a Macintosh, verify the follo wing: • Double-click the HP Offi cej et and make sur e the e ssen tial icons (s can pi ctur e , scan doc umen t , send fa x, and hp galle ry appear in the HP Dir ec tor. If the ess ential i cons do not appear immediatel y , y[...]

  • Page 149

    user guide trou bleshooting infor mation 13 9 troubleshooting The minim um sy stem che cks screen appears dur ing installation If the minimum s ystem c hecks screen appears, your sy stem does not meet the r ecommended r equir emen ts to inst all the softwar e . C lic k Details to see w hat the spec if i c pr oblem is. T hen cor r ect the pr oblem b[...]

  • Page 150

    hp offi cej et 4 200 se rie s chap ter 13 140 troubleshooting Some of the i cons are mis sing in the HP Dir ector If th e essential icons (sca n picture , scan d ocument, send fax, and hp image z one) do not appear , y our inst allation might no t be complete . If y our installati on is incomplete , y ou might need to unins tall and then re install[...]

  • Page 151

    user guide trou bleshooting infor mation 141 troubleshooting Some of the i cons are mis sing in the hp direc tor (continued) to uninstall from a Macintosh computer 1 Disconnect the HP Office jet f r om y our Mac intosh . 2 Double-click the Applications:HP All-in -O ne Software f older . 3 Double -c lic k HP Uninstaller . 4 F ollo w the onsc r een i[...]

  • Page 152

    hp offi cej et 4 200 se rie s chap ter 13 14 2 troubleshooting hardw are installation tr oubleshooting Use this sec tion t o sol ve an y pr oblems y ou mi ght encounter w hile inst alling the HP Off ice jet har d war e . problem possible cause and solution I receiv ed a m essage on the fr ont panel displa y to attach the fr ont panel co v er This m[...]

  • Page 153

    user guide trou bleshooting infor mation 143 troubleshooting The f r ont panel displa ys the w r ong language The HP Office jet ha s been set up w ith the incor r ect language or country/regio n. U sually , you set the language and coun try/region when y o u fir st set u p the HP Off i ceje t. Ho w ev er , you can c hange these se ttings at an y ti[...]

  • Page 154

    hp offi cej et 4 200 se rie s chap ter 13 144 troubleshooting My HP Office jet does not po wer on • The HP Offi cejet ma y not be pr oper ly connect ed to a po w er supply . – Mak e sure the connec tion f r om the po we r outlet to the HP Off i cejet is f irml y connect ed. P lug the po w er cor d into a gr ounded pow e r outlet, sur ge pr otec[...]

  • Page 155

    user guide trou bleshooting infor mation 14 5 troubleshooting additional installation troubleshooting help Y ou might w ant to r e fer to the Read Me f ile fo r more inf or mation on pos sible installation pr oblems. In Windo w s , y ou can access the R ead Me f ile fr om the Start button on the taskbar ; se lect Pr ograms , Hew lett-P ack ard , HP[...]

  • Page 156

    hp offi cej et 4 200 se rie s chap ter 13 146 troubleshooting fax setup troubleshooting Use this s ectio n to sol v e an y pr oblems y ou mi ght encoun ter w hile setting up y our HP O fficej et fo r fa xing. F or inf ormati on about ho w to se t up y our HP Office jet fo r fax ing , see fa x setup on page 131. F or mor e inf ormati on on sol ving [...]

  • Page 157

    user guide trou bleshooting infor mation 14 7 troubleshooting I hav e diff ic ultie s when s ending fax es and when r ece iv ing faxes FRQWLQXHG • Mak e sure y ou have cor r ectl y connected the HP Office jet to the telephone w all jac k , and corr ec tly connec ted an y additional equipment and serv ices that shar e the pho ne line wi th y[...]

  • Page 158

    hp offi cej et 4 200 se rie s chap ter 13 148 troubleshooting I cannot r ece i ve f ax es , but I can send f axe s • The R ings t o Ans w er featur e mi ght not be set t o answ er after the appr opr iate n umber of r ings fo r y our off ice s etup . • If yo u hav e a v oi ce mail servi ce at the same phone number y ou u se for f ax calls, y ou [...]

  • Page 159

    user guide trou bleshooting infor mation 14 9 troubleshooting I cannot r ece i ve f ax es , but I can send f axe s (continued) • If y ou ar e not using a distinc tiv e r ing servi ce , c heck to mak e sur e that the Ans w er R ing P at ter n featur e on y our HP Office jet is se t to All R ings . F or inf ormati on, s ee chang e the answer r ing [...]

  • Page 160

    hp offi cej et 4 200 se rie s chap ter 13 150 troubleshooting operational tr oubleshooting The hp officejet 4200 ser ies tr oubleshooting section in the hp image z one help contains tr ouble shooting tips f or some o f the most co mmon issues a ssoc i ated w ith y our HP Office jet. T o access the trouble shooting infor mation f r om a Windo w s co[...]

  • Page 161

    151 inde x Numerics 4 by 6 inc h (10 b y 15 cm) border less photo s fit to pag e, 30 load paper , 20 A align ink cartri dge , 143 align pr int cartri dge , 86 , 143 answ er call w aiting calls, 50 answ er mode , 44 answ er ing mach ine set up w ith v oi ce/fax line , 130 set up w ith v oi ce/fax/P C modem line , 131 attaching the fr on t panel, 14 [...]

  • Page 162

    index hp offi cej et 4 200 se rie s 15 2 distincti v e r inging, 63 enter text , 52 err or corr ection mode (ECM), 65 fax s pecific atio ns, 105 fax speed , 65 for ward, 62 header , 51 lighten or dark en, 59 manually r e cei v e , 44 monitor dialing , 43 paper si z e , 24 , 61 pause , 52 photos, 39 poll to r ecei ve , 49 pr oblems sending and/or re[...]

  • Page 163

    index user guide 15 3 clean s canner lid w hite str ip , 78 replace pr int cartri dges, 82 res to re f ac to r y d ef au lt s, 90 self-mainte nance sounds , 92 self- test repo rt, 80 set scr oll spe ed, 90 manual fax r eports, 54 memory rep ri nt fa xes, 68 menu o verv ie w , 8 minimum s ys tem r equir ements, 13 9 modem. 6HH PC mo de m monitor [...]

  • Page 164

    index hp offi cej et 4 200 se rie s 154 fax speed , 65 setup fax, 117 setup, fax, 117 ship yo ur HP Offi cejet , 96 soft war e, 138 print f r om, 71 soun ds, adjust fax, 61 , 62 sounds , self-mainte nance , 92 speed copy , 28 fr ont panel pr ompt dela y , 91 front pa nel scr oll, 90 speed dial entr ies add, 56 delete , 57 over view, 55 send f ax wi[...]

  • Page 165

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  • Page 166

    Visit the hp officejet information center It has e ve rything you need to ge t the most v alue fr o m y our HP Office jet. • T ec hnical Su pport • Supplies and Or der ing Infor mation • Project Tips • W ays to Enhance Y our Pr oduct www .hp.com/support © 2004 He w lett-P ac k ar d Dev elopme nt Co mpan y , L .P . Print ed on r ecy cled pa[...]