Xerox 3635MFP manual

Phaser ® 3635MFP Quick Use Guide Version 3.2 25.01.08[...]

[...]

Phaser ® 3635MFP Quick Use Guide[...]

[...]

quick use guide 1 Englis h Xerox Phaser 3635MFP Quick Use Guide Thank you for choosing the Phaser 3635MFP. If you w ork through the procedures in this book in the order they are presented, you wil l successfully: Connect the Phaser 3635 MFP Set-up the Phaser 3635MFP Install optional features Operate the Phaser 3635MFP Content s Install the Phaser 3[...]

2 quick use guide For information about Safety, Regulatory Informati on, Environmental Compli ance, Illegal Copies, and Product Recycling and Disposal, please r efer to the relevant sections in the User Guide. If you require more detailed infor mation about any of the features availabl e on your device, please refer to the User Guide and the System[...]

quick use guide 3 Englis h Inst all the Phaser 3635MFP 1 Unpack the machine and any hardware options and locate the Installation Instructions. 2 Follow the Installation In structions to assemble the ma chine and hardw are options. The result will be one of the fol lowing configurations. In addition you will have: Power Cord, User Documentati on CD,[...]

4 quick use guide Switch On the Machine Once the machine has been assembled it must be configured. This is done u sing the Product Enablement Key when the mach ine is switched on for the first time. The Product Enablement Key is delivered in a plastic tube inside the box with the machine. The procedure to configure the machine is as follows: 1 Loca[...]

quick use guide 5 Englis h 10 The Customer Support and Supplies Numbers screen is displ ayed. Enter the Customer Support T elephone Numbe r and the Supplie s Telephone Number and select Next . NOTE: This is for reference only. You may leave the se fields blank if you do not have the i nformation. 11 The next 4 screens will allow you to set the Date[...]

6 quick use guide Y our Phaser 3635MFP Inside the Device There is a Customer R eplaceable Unit in the device, the Toner Cartridge ( 6 ). If the Offline Stapler ( 7 ) option is installed the Staple Cartridge is also replaceable. The Serial Numb er is on the inside of the front cover. 1 5 2 3 1 1 3 5 Control Pan el: Touch Screen and Numeric Keypad 4 [...]

quick use guide 7 Englis h Control Panel Overview Item Description Services Home Displays the Services screen to ena ble selection of features. Services Use to access the feature option s. Job Status Use to view the current job status and ot her job queues. Machine Status Use to access mac hine information, status, Serial Number and to print report[...]

8 quick use guide Load Paper into the Paper T rays 1 Open the paper tray and load paper into the tray . Do NOT fill above the Max line. 2 Adjust the rear and side guides to hold the paper against the right side of the tray . 3 When you close the tray , the Paper Settings screen will display . Input the size, type and color of the paper you have loa[...]

quick use guide 9 Englis h 3 ........open the Document Feeder and place single do cuments face down on the Document Glass aligned with the rear left corner . NOTE: Documents are only scanned once even when several copies are selected.[...]

10 quick use guide Connecting to the Network Follow these instructions to connect the machine to an Ethernet TCP/IP network. If you are connecting your machine to a differen t type of network, or you wish to use other protocols, refer to the System Administra tion CD . T est the device Before connecting the machine to your network, make sure that i[...]

quick use guide 11 Englis h • On the Control Panel, press the Log In/Out button and then enter the Administrator passcode [1111] and select Enter . • Press the Machine Status button then se lect Tools > Connectivity and Network Setup > Advanced > Networ k Setting > Network Setup > TCP/ IP Options > TCP/IP Settings . • The al[...]

12 quick use guide 9 The static IP address is now set. Press the Lo g In/Out button and select Confirm to logout and close th e T ools menu.[...]

quick use guide 13 Englis h Inst all Print Drivers This procedure describes how to install Print Drivers using the Print D river CD. The Print Drivers are on the Prin t Driver CD that was del ivered with your Phaser 3635MFP. You can use the Ce ntreWare Print and Fax Drivers CD to insta ll multiple components such as printer drivers, scan drivers, u[...]

14 quick use guide E-mail Setup If you wish to setup the E-mail service follow this procedure. If you do not wan t to setup this service a t this time continue on t o Fax Setup on page 16 . NOTE: If you do not see the E-mail button on the Services Home screen, enable E-mail in the Tools Pathway. (Press Log In/Out > Machine Status > Passcode [[...]

quick use guide 15 Englis h 6 Click either IP Address or Host Name and enter the Host Name or the IP Address and Port Number (1-65535) of the SMTP Server . The d efault Port is 25. 7 Check Server Requires SMTP Authentication box if required. 8 Enter the Login Name and Password . 9 Click Apply to confirm your settings. 10 From the Properties menu, C[...]

16 quick use guide Fax Setup The Phaser 3635MFP/X configuration has Fax installed a s standard. The Fax Kit will require setup when the machine is installed. Setting up the Fax Kit 1 Set up the Fax Kit using the instructions in the Kit. 2 Connect the telephone line to the Line connector on the device. 3 If you wish to attach a handset to the device[...]

quick use guide 17 Englis h Inst alling Option Kit s This section provides instructi ons on how to install and configure optional features: • Network Accounting • Server Fax NOTE: For more instructions on installing and config uring Server Fax and Network Accounting, refer to the System Administration CD. Inst alling Option Kits All the Option [...]

18 quick use guide NOTE: Refer to the System Administrati on Guide for mo re information. Server Fax The Server Fax feature enables Users to send documents to one or more fax machines via the telephone netwo rk without having a dedicated telephone line connected to the machi ne This is achieve d by connecting the machine to a network Fax Se rver wh[...]

quick use guide 19 Englis h Making Copies 1 Load the documents to be copied either fa ce up in the Document Feeder or face down to the rear left corner of the Document Glass. 2 Press the Services Home button and then Copy . The Copy screen will be displayed. 3 Select the required features using the T ouch Screen. The features are shown in the table[...]

20 quick use guide NOTE: To confirm the Copy job, press the Job Sta tus button on the Control Panel to display the Job Status screen. The que ued copy job will b e displayed in the queue.[...]

quick use guide 21 Englis h Additional Copy Features Reduce / Enlarge Originals can be reduced or enlarge d between 25% and 400%. To use this o ption, select the Copy tab. Select any one of the preset reduce/enlarge ratios or select More to access custom settings. Image quality adjustment You can enhance the copy quality of the output based on the [...]

22 quick use guide Printing a Document 1 Ensure that the correct Xerox Phaser 3635MFP printer driver has been installed on your PC. T o inst all the print drivers refer to Install Print Drivers on page 13 . You can also access the Print Drivers by referring to the CentreWare Print an d Fax Services CD or you can download the la test versions from t[...]

quick use guide 23 Englis h Additional Print Features Rot ate image This feature enables yo u to rotate the page th rough 180 degrees. To use this opti on, click the Advanced tab and click on Image Options . Select Enabled to rotate page images 180 degrees from their current orientation. Select Disable to turn the feature off. Saved settings Freque[...]

24 quick use guide Sending a Fax NOTE: This feature is only available on the 3635MFP/X configuration. 1 Load the documents to be faxed either face down on th e Document Glass or face up into the Document Feeder . 2 Press the Services Home button and choose the Fa x option. This displays the Fax screen. 3 Enter the recipient’s fax number by: • K[...]

quick use guide 25 Englis h Additional Fax Features Delayed send This feature enables you to specify the time the fax is transmitted. This option can be used to delay transmi ssion of a fax job to an off-peak period to reduce the cost of the call . To use this option, select the Fax Options tab. Select Fax Options > D elayed Send . Change the re[...]

26 quick use guide Network Scanning Network Scanning enables you to scan your hard copy documents and store them as electronic files. A file repository must be setu p before us ing the Network Scan ning feature. refer to the System Administration Guide for information on how to setup a file repository. 1 Load the documents to be scanned either face[...]

quick use guide 27 Englis h 5 Press Start to scan your documents. NOTE: To confirm the scan job, press the Job Status button on the Control Panel to display the Job Status scree n. The que ued job will b e displayed. Resolution - Sets the scan settings to su it how the scanned image will be used Update Templates - Use a recently created or updated [...]

28 quick use guide Additional Network Scanning Features Creating Scanning T emplates Templates are used in network scanning to define the destination and scan settings for your scan job. Your workflow will be more efficient if you create specific templates for your most frequent scanning jobs. New templates are b ased on the settings configured for[...]

quick use guide 29 Englis h Sending an E-mail 1 Load the documents to be E-mailed either face down on the Document Glass or face up into the Document Feeder . 2 Press the Services Home button on the Control Pa nel. 3 Select E-mail . 4 Select From and enter the address you want to appear in the From field of the E-mail. NOTE: This field may ha ve be[...]

30 quick use guide Enhance your Phaser ’ s productivity The Phaser 3635MFP is a powerful mult i function device with many digital functions integrated into one sl eek sys tem. It is designed to sup port large workgroups in different productio n envi ronments. You can do more with l ess and streamline your workfl ow with thes e produ ctivity enhan[...]

quick use guide 31 Englis h Customize your device On-line Address Book Remote Administration The machine can be setup to reflect your office’s workflow. For example, the initial screen yo u see when you walk up to the machine can be either the Machine Status , Job Status, Se rvices Home or on e of the Services . Default settings fo r each of the [...]

32 quick use guide Send p aper document s as E-mail Easy Consumable Management Powerful Document s Scanned documents can be sen t as E-mail attachments to a specified E-mail recipient or recipients. Access to the E-mail features is gained using the Services Home butto n on the Control Panel and the E-mail option on the displa y. This is an e xcelle[...]

quick use guide 33 Englis h T roubleshooting A variety of situations ca n effect th e quality of your output. For optimal performance, ensure the guid elines in the User Guide are followed. The documentation and the fau lt messages on the machine help you to locate and resolve a prob lem easily. Some problems can be resolved b y switching off and s[...]

34 quick use guide Paper jams The screen will indica te the location of the jam. • Follow the i nstructions on the di splay to clear the p aper from the p aper path. • Ensure that all jam clearance doors and covers are returned to their correct positions. NOTE: Jam Clearance areas may va ry depending on your ma chine model and configuration. Do[...]

quick use guide 35 Englis h Help When using your device, detai led and ti mely help is ava ilable at your fingertips. You can access Help information and tips from a variety of sources. On the device Press Help at any time to access the on- line help screens. Messages, screen instructions and graph ics provide additional information. Document ation[...]

36 quick use guide On CentreW are Internet Services Click Index to view the contents of the Internet Services site. Click Help to take you to the Xerox on-line support web site.[...]

quick use guide 37 Englis h Enable/Disable Banner Sheet Disable the Banner Sheet in the Print Driver Use the following instructi ons to disable the bann er sheet from your device prin t driver on your PC. 1 At your PC, select the Start menu, then select Pr inters and F axes . 2 Right click the required printer . 3 Select Printing Preferences . 4 Se[...]

38 quick use guide[...]