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Important safety information •I f any of y our telephone equipment is not operating properly , you should immediately remove it from your telephone line, as it may cause harm to the telephone network. • The AC power outlet shall be installed near the equipment and shall be easily accessible. • Never install telephone wiring during a lightning[...]

i T ABLE OF CONTENTS 1 . INST ALLA TION Introduction ........................................................................................................ 1-1 Choosing a Location .......................................................................................... 1-1 P ar ts Identification ..................................................[...]

ii T ab le of contents Optional T ransmission Settings ..................................................................... 4-3 Resolution ..................................................................................................... 4-3 Contrast ...............................................................................................[...]

INST ALLA TION 1-1 Choosing a Location All electrical equipment is potentially dangerous if not installed and operated correctly . Make sure that y ou meet the f ollowing requirements when y ou set up or mov e the unit. • The unit must be installed on a le vel surf ace . • Use only the rated v oltage from a properly grounded wall sock et. • K[...]

INST ALLA TION 1-2 P ar ts Identification F ax control panel[...]

INST ALLA TION 1-3 Connections Plug one end of the telephone line cord into the jack on the unit mark ed “ TEL LINE. ” Plug the other side into the wall jac k (using the provided adaptator , if necessar y). F or Ger many , please connect the cable from the f ax unit with the wired plug connector code (F) with the wire down into the wall soc k e[...]

INST ALLA TION 1-4 Final Preparations If desired, an answ ering machine or external telephone can be connected to the unit by plugging the external line cord in the external jack of the wall jack (wall socket code “ N ” f or Germany) or in the provided adaptator . • Connecting an ans wering machine to the unit allows you to receiv e both v oi[...]

INITIAL SETTINGS 2-1 A Look at the Operation P anel 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20/POLL AUTO MANUAL A.M. DEF MNO WXYZ ABC JKL TUV GHI PQRS SPEAKER BOOK SEND DOCUMENT FAX START STOP REDIAL/ PAUSE SPEED/ SEARCH ENTER RESOLUTION CONTRAST BROADCAST RECEPTION MODE FUNCTION Number keys Press these keys to dial numbers, and en[...]

INITIAL SETTINGS 2-2 About the Liquid Crystal Display The unit is equipped with a two-line liquid crystal display (LCD) on the operation panel for displa ying various messages and settings dur ing operation. This LCD can display up to 20 char acters on each line. When the unit is idle, the LCD sho ws the date, time, and the stand-b y memor y av ail[...]

INITIAL SETTINGS 2-3 Adjust the ringing volume of the unit using the procedure below . F actory setting: 3 (MEDIUM) Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ RINGING V OLUME ” will appear in the display . 3 Press the or ke y to low er or raise the v olume to the desired le vel. 4 “ ST ORED ” [...]

INITIAL SETTINGS 2-4 If you pref er , y ou can choose to turn the key beeps off . T o do this, f ollow the proce- dure below: F actory setting: 1 (ON) Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ KEY BEEPS ” will appear in the displa y . 3 Press 1 to turn the key beeps on, or 2 to turn them off. 4 P[...]

INITIAL SETTINGS 2-5 F ax Setup Y ou can enter letters with the number k eys . Letters are mark ed above each of the number k eys “ 2 ” through “ 9 ” . T o enter a letter , press the appropriate ke y repeatedly until the desired letter appears (the number of the k ey appears first, f ollowed by letters in the order marked abov e the k ey). [...]

INITIAL SETTINGS 2-6 Note: Y ou can view all of the items in the men u displa y b y pressing the FUNCTION k ey , then using the left and right arro w ( ) ke ys to scroll through the function list. Pressing the ENTER ke y chooses the displa yed function. Procedures f or inputting various items (name , telephone number , date, etc.) are giv en as f o[...]

INITIAL SETTINGS 2-7 Setting the Date and Time F ax Setup The date and time that appear in the displa y are printed at the top of each page you transmit. Set the date and time by pressing the k eys on the oper ation panel as shown below . T o correct a mistake , press the ST OP k ey to mo ve the cursor bac k to the mistake , and then enter the corr[...]

INITIAL SETTINGS 2-8 The unit can be set to adjust to time changes during the year , so that its inter nal clock and all subsequent notations of time (fax headers , programmed times , etc.) are automatically adjusted. When the A uto Summer Time Setting is on, the adjustments take place as sho wn below: On the last Sunday of e very March: 01:00 02:0[...]

INITIAL SETTINGS 2-9 Y our unit has three modes f or receiving incoming calls and f axes: • A UT O mode: Select this mode when you only w ant to receive f ax es on your telephone line. The unit will automatically answ er all calls and receive incoming f axes. • MANU AL mode: This is the most conv enient mode f or receiving phone calls if you ha[...]

INITIAL SETTINGS 2-10 Y ou can set the number of rings bef ore the unit answ ers in A UT O mode using the procedure below . F actory setting: 2 Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ # OF RINGS(A UT O) ” will appear in the display . 3 Select the number of rings you would lik e to use ( 0 to 9 [...]

INITIAL SETTINGS 2-11 F ax Setup On the control panel, you can select the paper siz e that you want receiv ed f ax es to be printed on (A UT O , A4, Letter , Legal). If you select the A UT O setting the unit automatically prints the fax out on the most appropriate size paper . F ollow the procedure below: F actor y setting: 4 (A UTO) Step Press the[...]

INITIAL SETTINGS 2-12 Setting the T ra y P aper Size Y ou must program the siz e of paper you ha ve loaded in the unit so that Receiv e Reduce functions can properly adjust the size of documents printed out. F ollow the steps below . Note: If you are using A4 siz e paper , y ou do not need to mak e any changes , as this is the factory setting. F ac[...]

INITIAL SETTINGS 2-13 Y ou can select the number of times the unit will tr y to recall a busy number . If you enter 00, the unit will not tr y to recall. F ollo w this procedure: F actor y setting: 02 Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ RECALL TIMES ” will appear in the displa y . 3 Enter t[...]

INITIAL SETTINGS 2-14 F ax Setup Setting the Recall Interval The recall inter val, the time the unit waits in between attempts to re-send a f ax to a busy number , can be set from 1 to 15 minutes . Follo w this procedure: F actory setting: 05 (5 min utes) Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ R[...]

INITIAL SETTINGS 2-15 F ax Setup Y ou can print an index mark along the edge of the pages in each job . This makes it easy to separate diff erent jobs on the output tra y . Use the f ollowing procedure to set the inde x function. Setting the Index Function or F actory setting: 1 (ON) Step Press these key s Comments 1 “ OPTION SETTING ” will app[...]

INITIAL SETTINGS 2-16 Setting Fine Resolution Priority The unit is set to automatically begin reception if y ou pick up from an e xtension telephone and the unit detects a fax tone . Howe v er , if y ou are using a modem on the same line, y ou must deactiv ate this function : otherwise the unit will mistakenly attempt to receive the tr ansmission f[...]

INITIAL SETTINGS 2-17 The unit ’ s Remote Reception f eature is designed to allow you to activ ate fax reception from an extension telephone . The Remote Reception function operates e v en when the F AX Signal Receive function is turned off. When y ou hear the f ax tone, simply press the one-digit F ax Remote Number (Factory setting: 5) and . Fol[...]

INITIAL SETTINGS 2-18 Setting a F ax Remote Number : F actory setting: 5 Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ F AX REMO TE NUMBER ” will appear in the display . 3 Enter the number y ou would like to use as the F ax Remote Number . 4 “ ST ORED ” will appear in the displa y . 5 Press the S[...]

INITIAL SETTINGS 2-19 A utomatic Dialing is a quick and con venient w a y to dial by using only a Rapid k ey (Rapid K e y Dialing), or pressing the SPEED/SEARCH k ey and select the SPEED and entering a two digit n umber (Speed Dialing). T o use Automatic Dialing, you m ust first store the full number . The wa y y ou store it depends on whether you [...]

INITIAL SETTINGS 2-20 10 Press “ 1 ” if you want to specify the number as a Chain Dialing number (see “ Chain Dialing for Long Numbers ” in this section). Otherwise , press “ 2 ” . 11 Return to Step 4 to store another number , or press the ST OP ke y a number of times until you e xit. If the number is a Rapid ke y number , you can write[...]

INITIAL SETTINGS 2-21 Chain Dialing for Long Number s The maximum number of digits which ma y be entered when storing a fax n umber is 20. If you need to store a number which is longer than 20 digits, use Chain Dialing. Chain Dialing allows y ou to combine two or more A utomatic Dialing numbers , or use an A utomatic Dialing number f ollow ed by ad[...]

INITIAL SETTINGS 2-22 Storing Numbers Under Group Keys Group ke ys allo w you to dial a group of f ax numbers by simply pressing the appropriate Group ke y once . They are con v enient f or the Broadcasting function, which is used to transmit a document to a group of f ax machines. All Rapid ke ys can be programmed as Group k e ys. T o program or c[...]

INITIAL SETTINGS 2-23 6 Enter the name of the group (maximum of 20 digits including pauses) by pressing n umber k eys as described in “ How to Enter Characters ” in this chapter . If you do not w ant to enter a name, skip this step . (e xample) . . . 7 Setting: “ GROUP SET ” will appear in the displa y . Clearing: “ GROUP #=XX CLEARED ”[...]

INITIAL SETTINGS 2-24 Quiet Detect Time is the function that enab les the unit to be used along with an answ ering machine for both phone messages and f ax es. After the answ ering machine has answered, an y duration of silence longer than a cer tain threshold time will prompt the unit to take ov er the line and prepare to receiv e a f ax. The Quie[...]

INITIAL SETTINGS 2-25 If Quiet Detect Time is not working pr operl y ... With some ans wering machines, there is simply no Quiet Detect Time that will allow both reception of f ax es and uninterrupted voice messages. Even in this case, ho we v er , you can set up the unit to receiv e both phone and f ax messages from callers on touch-tone lines. Fo[...]

INITIAL SETTINGS 2-26 Notes[...]

CHOOSING SUIT ABLE MEDIA 3-1 Originals Suitable for Faxing Size and W eight The size and weight of documents that you can load i n the ADF (Auto Document) depend on whether you load one sheet at a time or several sheets at once. When using the ADF One sheet at a time: Several sheets at once: Note: When feeding in a long document, grasp the document[...]

CHOOSING SUIT ABLE MEDIA 3-2 Unsuitable Originals General guidelines: • All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the unit. • Ink, glue, and correction fluid on originals must be completely dry before using the documents with the unit. • Originals that are in [...]

HO W T O USE THE F AX FUNCTION 4-1 The standalone f ax component of your unit off ers a range of sophisticated f eatures that allow y ou to control image quality , reception mode, broadcasting, polling, and transmission priorities. Functions such as sending documents from memor y and substituting reception into memory are greatly enhanced by the la[...]

HOW T O USE THE F AX FUNCTION 4-2 When placing the Original on the T ab le: 1 Confirm that there are no documents in the ADF , and open the original cover . 2 Place the document face down on the original table. Align the document according to the original scale in the illustration below . (Line up the center of the edge of the document with the ( )[...]

HO W T O USE THE F AX FUNCTION 4-3 There are se v eral transmission settings that you can mak e bef ore dialing and transmitting a document. Resolution Y our fax has f our resolution settings: • HALF T ONE Use HALF T ONE f or photographs and illustr ations. The original will be reproduced in 256 shades of gra y . • ST AND ARD Use ST ANDARD f or[...]

HOW T O USE THE F AX FUNCTION 4-4 Cover Sheet Y ou can hav e y our fax gener ate a cov er sheet and send it as the last page of the transmission. The cov er sheet includes the date and time, the sender ’ s name and number , and the receiv er ’ s name and n umber if an automatic dialing number is used. The total number of pages sent is indicated[...]

HO W T O USE THE F AX FUNCTION 4-5 or Sending Documents A uto Co ver Sheet If you w ant to send a cov er sheet with y our f ax transmissions regularly , this function is v er y useful. This function differs from the Cov er Sheet function in two w a ys. First, the Cov er Sheet function must be progr ammed before e v er y f ax y ou want to use it wit[...]

HOW T O USE THE F AX FUNCTION 4-6 Once you ha v e set the document (either in the automatic document feeder or on the original table), and ha ve selected the desired tr ansmission settings, y ou are ready to dial the number of the receiving f ax machine and transmit the document. Y ou can choose from one of the sev e ral wa ys of dialing that best [...]

HO W T O USE THE F AX FUNCTION 4-7 Rapid Ke y Dialing If the number y ou want to dial has been stored as a Rapid k ey n umber (see “ Storing Numbers f or Automatic Dialing ” in Chapter 2), you can dial it b y pressing the appropriate Rapid key as sho wn: Speed Dialing If the number y ou want to dial has been stored as a Speed Dial number , you [...]

HOW T O USE THE F AX FUNCTION 4-8 Chain Dialing The Chain Dialing function allows y ou to combine an Automatic Dialing n umber set f or Chain Dialing (see “ Stor ing Numbers for A utomatic Dialing ” in Chapter 2) with another A utomatic Dialing number or digits entered manually with the number k e ys to dial one phone number up to 50 digits lon[...]

HO W T O USE THE F AX FUNCTION 4-9 FAX START Using the SEARCH Ke y If you do not remember the Rapid k ey or Speed Dial n umber in which you ha ve stored a par ticular f ax n umber , y ou can search f or the number b y f ollo wing the steps below: 1 Press the SPEED/SEARCH key twice. 2 Enter the first letter of the stored name by pressing the appr op[...]

HOW T O USE THE F AX FUNCTION 4-10 Y ou can set the unit to one of three modes of reception, AU TO , MANU AL , or A.M. (Ans wering Machine). T o select the reception mode, press the RECEPTION MODE k ey until the light ne xt to the desired mode comes on. Receiving Fax es AUTO MANUAL A.M. BOOK SEND RESOLUTION CONTRAST BROADCAST RECEPTION MODE FUNCTIO[...]

HO W T O USE THE F AX FUNCTION 4-11 Optional Reception Settings The unit has v arious optional settings f or the reception of f ax es . Receive Reduce Y ou may on occasion receiv e f ax es that are larger than the paper loaded in the unit. T o ensure that you do not lose any part of the or iginal, you should use the Receiv e Reduce function, which [...]

HOW T O USE THE F AX FUNCTION 4-12 Y ou can choose whether or not to hav e a f ooter with the sending machine ’ s ID inf or mation (name, number , etc.) printed out. F actory setting: 2 (OFF) Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the displa y . 2 “ FOO TER PRINT ” will appear in the displa y . 3 Press 1 to pr[...]

HO W T O USE THE F AX FUNCTION 4-13 Y our unit has a memor y area that can be used to store both incoming and outgoing documents. • Appro ximately 120 pages of av erage content can be held in memor y for tr ansmission. Less can be held if any of the pages were scanned using fine or superfine resolution. Memory Backup • The unit uses a lithium-i[...]

HOW T O USE THE F AX FUNCTION 4-14 If there is a problem with the unit, y ou can use the Data T ransf er function to ha ve received f ax es read into memory and then sent to a different f ax machine f or printing. This function is used when you cannot print receiv ed fax es, for e xample when the unit runs out of toner , a misf eed occurs. F actory[...]

HO W T O USE THE F AX FUNCTION 4-15 T ransmission Reser vation When your f ax is busy receiving a document or transmitting a document from memory , y ou can “ reser ve ” a transmission b y setting the document on the original table, reading it into memor y , and enter ing the fax n umber. Once the current oper ation is completed, your f ax will[...]

HOW T O USE THE F AX FUNCTION 4-16 Special functions When using the original table : 1 Confirm that there are no documents in the ADF and that copying is not in pr ogres, then gently c lose the original cover . 2 Place the document face down on the original table. Align the document according to the original scale in the illustration below . (Line [...]

HO W T O USE THE F AX FUNCTION 4-17 This function allows you to send the same document to as man y as 50 diff erent locations with just one operation. Once the document is loaded, it is scanned and stored in memory . The fax n umbers you hav e entered are then automatically dialed in succession, and the document is transmitted to each location. •[...]

HOW T O USE THE F AX FUNCTION 4-18 4 Press the F AX ST ART ke y . T ransmission will begin. Broadcasting using a Gr oup key If the f ax machines to which you w ant to broadcast hav e all been progr ammed into one Group k ey , you can perf orm the broadcasting operation using the follo wing simplified procedure. Refer to “ Storing Numbers Under Gr[...]

HO W T O USE THE F AX FUNCTION 4-19 P olling allo ws you to request another f ax machine to send a document to y our fax machine. In other words, the receiving f ax machine, not the transmitting f ax machine, activates the tr ansmission. Y ou can use your f ax to both poll and be polled b y others. Setting the P olling Key T o use the polling funct[...]

HOW T O USE THE F AX FUNCTION 4-20 Being P olled (Memory P olling) T o allow multiple f ax machines to poll your f ax, or in cases where y ou want to free up the Document T ra y for other operations , use Memor y P olling instead of P olling Standby . Programming a Memory P olling Operation Y ou can choose whether to allow polling only once , or an[...]

HO W T O USE THE F AX FUNCTION 4-21 Adding to Documents If you ha v e a document stored in memor y for polling, and y ou want to add pages to it, use the follo wing procedure . If you allo w polling only once, the document will be automatically cleared from memor y after polling. If y ou allow polling an unlimited number of times , the document wil[...]

HOW T O USE THE F AX FUNCTION 4-22 The timer function allows y ou to set a transmission or polling operation to be perf or med automatically at a time you specify . Up to three transmission oper ations or polling operations can be set at an y one time, and the times they will be perf ormed can be specified up to a week in adv ance. Y ou can use thi[...]

HO W T O USE THE F AX FUNCTION 4-23 Special Functions T o set a timer operation: Step Press these keys Comments 1 “ TIMER MODE ” will appear in the displa y . 2 Select SET . “ TIMER COMM. #=1 ” , “ TIMER COMM. #=2 ” or “ TIMER COMM. #=3 ” will appear in the displa y . 3 Select “ SEND MODE ” or “ POLLING MODE ” . 4 Enter the [...]

HOW T O USE THE F AX FUNCTION 4-24 Y ou can av oid w asting f ax paper by using the Anti J unk F ax function. This function pre vents the reception of f ax es from up to ten specified par ties. F actory setting : 2 (OFF) T o tur n the Anti Junk F ax f eature on and off , use the f ollowing procedure: Step Press these key s Comments 1 “ ANTI JUNK [...]

HO W T O USE THE F AX FUNCTION 4-25 Special Functions T o store junk f ax numbers, use the f ollo wing procedure: Step Press these keys Comments 1 “ ANTI JUNK F AX ” will appear in the displa y . 2 “ JUNK F AX # MODE ” will appear in the displa y . 3 “ ENTER JUNK F AX # ” will appear in the displa y . 4 Enter the f ax number (maximum of[...]

HOW T O USE THE F AX FUNCTION 4-26 Printing Out Reports The unit is capable of printing a range of repor ts on f axing activities as well as various settings you ha v e made. The repor ts are descr ibed below . 1. TRANSMISSIONS A CTIVITY REPOR T : F ax es sent from the unit. 2. RECEPTIONS A CTIVITY REPOR T : F ax es received b y the unit. 3. TIMER [...]

HO W T O USE THE F AX FUNCTION 4-27 5. OPTIONAL SETTING LIST : Currently activated optional settings . 6. GROUP LIST : F ax numbers stored under Group k eys . 7. ANTI JUNK F AX NUMBER LIST : F ax numbers designated as Anti J unk F ax numbers . Use the follo wing procedure to print out repor ts: Step Press these keys Comments 1 “ LISTING MODE ” [...]

HOW T O USE THE F AX FUNCTION 4-28 It is also possible to ha v e the unit automatically print out T ransmission and Reception Activity Repor ts at designated times (for e xample , daily , ev er y two da ys, weekly , etc.) and e very 50 operations. F actory setting : 5 (NO) Step Press these key s Comments 1 “ OPTION SETTING ” will appear in the [...]

TROUBLESHOO TING 5-1 Pr oblem Check and Remed y Dialing cannot be done. M a ke sure that the telephone line is properly connected to both the unit and the w all jack. No transmission takes place. Make sure that the receiving machine has not run out of printing paper. Make sure that the receiving machine is G3 compatible . (This inf ormation should [...]

TROUBLESHOO TING 5-2 Message Meaning DOCUMENT JAM The original document is jammed. F AX RX IN MEMOR Y A fa x has been received in memory because the imaging car tridge needs replacement, the fax machine has run out of printing paper , or the paper is jammed. The fax will be printed out automatically once the problem is fix ed. LINE ERR OR Fax t r a[...]

TROUBLESHOO TING 5-3 Sound T ype Duration Continuous tone 3 seconds Continuous tone 1 second Messages and Signals Meaning Indicates the end of transmission, reception, or line error . W arning tone A udible Signals[...]

TROUBLESHOO TING 5-4 Notes[...]

SPECIFICA TIONS 6-1 Compatibility: ITU-T G3 T elephone line: PSTN Dial mode: Pulse (10 pps), tone Modem rate: 14,400 bps with automatic fallbac k to 12,000, 9,600, 7,200, 4,800, or 2,400 bps Compression method: MH, MR, MMR T ransmission time: Approximately 6 seconds (using T OSHIBA standard document) The time should be slightly different when the l[...]

SPECIFICA TIONS 6-2 Specifications Broadcasting: Destination: maximum of 50 different locations Destinations: Selected from Rapid ke y , Speed Dial numbers, or Group ke ys P olling: Modes: P olling Others, P olling from memor y Delayed faxing: 3 types selectable: Standard, Memor y T ransmission, or P olling Others Anti Junk F ax: Up to 10 numbers A[...]

GLOSSAR Y -i A.M. mode: When set to A.M. (Answering Machine) mode, the unit directs all incoming calls to an ans wering machine connected to the same line. Anti Junk F ax: A f axing f eature that enables the user to progr am up to ten fax n umbers from which he/she does not want to receiv e f axe s. A utomatic Dialing: A f axing feature b y which t[...]

GLOSSAR Y -ii Rapid Ke y Dialing: A form of Automatic Dialing b y which only a single f ax number progr ammed ke y (a Rapid ke y) has to be pressed in order to dial a number . Receive Reduce: A faxing function that automatically scales receiv ed f axes to the siz e of the paper loaded in the unit. Reception mode: The setting that controls how the u[...]

QUICK REFERENCE-i This page summarizes the operations you can perf or m with this unit. F or detailed inf or mation about each operation, ref er to the appropr iate section of this manual. F AX TRANSMITTING DOCUMENTS Set RESOLUTION CONTRAST MEMOR Y Direct K e ypad Dialing Dial (press NUM ke ys) F AX ST ART Rapid K e y Dialing Press Rapid ke y Speed[...]

QUICK REFERENCE-ii 1. TIMER MODE 1. OPERA TION SET 2. OPERA TION CLEAR (SEND/POLLING) 2. LISTING MODE 1. TRANSMISSION ACTIVITY 2. RECEPTIONS ACTIVITY REPORT REPORT 3. TIMER LIST 4. F AX NUMBER LIST 5. OPTION SETTING LIST 6. GROUP LIST 7. ANTI JUNK F AX NUMBER LIST 3. ENTR Y MODE 1. F AX NUMBER MODE 2. D A TE & TIME SET (SET/CLEAR) 3. OWN NUMBER[...]

INDEX-i A A.M. Mode .......................................... 4-10 Activity Repor t Auto Listing ................ 4-28 Alarm Beep Length .............................. 2-3 Answ ering Machine Backup ............... 2-25 Anti Junk F ax ..................................... 4-24 Arrow K eys ........................................... 2-2 A udible Sig[...]

INDEX-ii Reception into Memor y ...................... 4-13 Reception Mode ................................... 2-9 Redialing .............................................. 4-9 Remote Reception ............................. 2-17 Resolution ............................................ 4-3 Ringing V olume .................................... 2-3 S SEA[...]

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