Xerox WORKCENTRE 7428 manual

W orkCentr e ® 7400 Series Multif unction Printer W orkC entre ® 7425/7428/7435 S yst em Administr ator Guide English Fr ançais Guide de l’administrateur s ystème Español Guía del administrador del sistema P ortuguês Guia de Administração do Sistema[...]

Copy right © 2009 Xerox C orporation. All Rights R eserv ed. Unpublishe d rights reserv ed under the copy right laws of the Unit ed Sta tes. Contents of this publication may not be reproduce d in any f orm without permission of Xerox Corpor ation. Co pyright protection cl aimed includes all f orms of matt ers of copyrightable materials and inform [...]

W orkC entre 7425/7428/7435 Sy stem Administrator Guide 3 Co n t e n t s 1 Gener al Inf ormation Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 2 Inst allation Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 4 TCP/IP Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 TCP/IP Configuration Selection List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 IP Filtering (IP [...]

W orkC entre 7425/7428/7435 Sy stem Administrator Guide 5 Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 E-mail Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 6 Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

W orkC entre 7425/7428/7435 Sy stem Administrator Guide 7 Thumbnail Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 Hard Disk Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18[...]

W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 8[...]

9 1 Gener al Inf ormation This chapter includes: • Re s o u r c e s on page 10[...]

Gener al Inf ormation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 10 R esources Y ou can get inf ormation about your print er f rom the f ollowing sources. Inf ormation Source Installation Guide Quick Use Guide User Guide (PDF) User Documentation Pac ka ge d w i t h p r i n t e r Pac ka ge d w i t h p r i n t e r Customer Documentat io[...]

11 2 Inst allation This chapter includes: • Installation on page 12 • Pr int Driver Installation on page 13[...]

Installation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 12 Inst allation Over view 1. C onnect one end of a Category 5 twisted pair cable to a live network drop. Connect the other end of the cable to the RJ–45 socket at the r ear of the printer. 2. Set the printer's pow er switch to On and w ait until the main screen is display[...]

Print Driv er Installation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 13 P rint Driv er Inst allation Supp orted Oper ating Sy stems • Windows 2000 P rof essional, 2000 Serv er, 2003 Server, XP P rof essional, Vist a • Macintosh OSX 10.3 and new er •U N I X Obt aining Drivers Drivers are on a CD that came with your printer. If yo[...]

Installation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 14 Configur e the Print Driv er 1. Click Start , select P rinters and F axes . The Vista path is Start Contr ol Pane lPrint er(s) . 2. Right click the printe r's ico n and select Pr operties . 3. Use the av ailable tabs to set the print er's job proc essing def aults,[...]

Print Driv er Installation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 15 NetBIOS over IP Client/Serv er P rinting Bef ore Y ou Start 1. Obtain the print driv er f or your computer's oper ating system. See Obtaining Driv ers on page 13. 2. P rint a C onfiguration R eport. See Configur ation R eport on page 22. 3. On the C onf igur [...]

Installation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 16 5. In Windows XP, on the Spec ify a Printer screen, select C onnect to this printer (or to browse f or a printer, select this option and click Next ). As a shortc ut, if you know the UNC (Univers al Naming Conv ention) o f the printer, enter it in the text box. Click Next . In[...]

Print Driv er Installation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 17 5. On the report, verify that IPP is en abled. If it is not, enable it. See IPP Configur ation on page 54. 6. V erify that IPP is using DNS to resolv e Host Names to IP Addresses in supp ort of IPP printing. Enter your printer’s IP address into your W eb browser[...]

Installation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 18 Configur e the Prin t Driver 1. On the Windows XP desktop, f rom Start , select Printe rs and F axes . The Vist a path is Start Control Pa n e l P r i n te r ( s ) . 2. Right click the printe r's ico n and select Pr operties . Use the available t abs to set the printer&[...]

Print Driv er Installation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 19 C ommon UNIX P rinting Syst em (CUPS) Ov erview The Common UNIXS P rinting Syst em (CUPS) was crea ted b y Easy Softwar e Products in 1998 as a modern replacement f or the B erkele y Line Print er Daemon (LPD) and A T&T Line Printer (LP) system designed in the[...]

Installation W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 20 Debian f ormat : dpk g -i cups-1.1-linux-M.m.n-intel.deb (and press Enter ). Note: R edHat Linux, versions 7.3 and newer, includ e CUPS support, so software downloading is unnecessary. Also, CUPS is the def ault pr inting system used by Mandr ak e Linux. Installing the X erox [...]

21 3 Administr ativ e T ools This chapter includes: • C onfiguration R eport on page 22 • C entreW are Internet Services on page 23[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 22 C onf igur ation R eport T o print a Configur ation R eport: 1. P ress the Machine Status button on the control panel. 2. P ress the Pr in t Rep o r t s button. 3. P ress the Copy R eports button. 4. P ress the Configur ation R eport button. 5. Pr ess the green St ar[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 23 C entreW are Int ernet Services C entreW are Internet Services is the W eb interf ace to the HTTP server in the printer. It allows you to configure the printe r remotely f rom a W eb browser on a network co mputer. Note: Y ou must set your W eb browser so th at[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 24 5. T o ex it the screen, without making any changes, press the Can c e l button. Internet Ser vices P ort Number 1. Pr ess Internet Services P ort Number in the Internet Services (HTTP) menu. 2. Pr ess Change Setting s . 3. On the P ort Number screen, use the keypad [...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 25 Over view C entreW ar e Internet Services cont ains the f ollo wing main menu ta bs: • Status : View the st atus of the printer's tr ays and consumables. • Jobs : View the current job queue, as w ell as a history of processed jobs. • Pri n t : Change[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 26 Scan T ab Includes Job T emplat es, F older, and Job Flow Sheets. • Fo l d e r : Lets you create individual f olders into which you c an direct scanned documents. T hese documents can then be retrie ved and printed, either at the print er or locally at your compute[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 27 • P ool Serv er Settings : Set up the login det ails f rom this device to a remote t emplate pool serv er. • Cloning : Cop y t he se tti ng s a nd W eb -g en erate d s can tem pl ate s o f on e p r inte r a nd tran sf e r t hem to other printers operating w[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 28 • USB : View or change the Auto Eject Time, which is the length of time the Controller will wait f or an end of job command bef ore pr ocessing the job. Note: P ar allel and USB are options that must inst alled bef ore the y will be displa yed. • Pr otocols F old[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 29 Accounting F older C onfigure Accounting server and login options. Security F older • Authentic ation Configur ation : Set up the printer with local and remot e Authentication. User Det ails Setup is used to configure the charact eristics of the login prompt [...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 30 Setting PDL Emulat ions T o set the PDL (Page Description Language) Em ulations , used by the printer's Input P orts, perf orm the f ollowing steps: 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open Ce[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 31 11. T o select a banner sheet tra y: a. On the Other Settings screen, in the Items column, touch Banner Sheet T r ay , then touch Change Settings . b. Select the tra y that will hold the banner sheet paper. c. Tr a y 3 is the suggested choice, with Tra y 4 as t[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 32 9. Determine the method to use to sup ply the DNS Server IP Addresses (to resolve Host Names with IP Addresses) . 10. Determine whether or not Dyna mic DNS should be enabled. 11. Click Ap ply , then click Reboot Machine . T CP/IP C onfiguration Selection List As disp[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 33 Configur e LPD 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. Enter the system administr ator User Name and P assword (def ault a[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 34 Co nf i g u r in g S N M P Co m mu n i t y N am e s i n Cen t re W a re I nt e r ne t S e r vi c e s 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open CentreW are Internet Ser vices. 2. Click the Pr opertie[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 35 8. Enter a Conn ection Time Out value f or jobs being sent to the pr inter through this P ort. This is the length of time that the Contro ller will wait f or an end of job command bef ore printing the current job. 9. Click Apply to accept changes, or Undo to re[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 36 Configur e WSD (W eb Services on Devices) As stat ed by Micr osoft, WSD is Microsoft’s implem entation of the printers Pr ofile f or W eb Services (DPWS) standard, a specification that enables device s, such as printers, cell phones, c ameras, and home entertainmen[...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 37 Configur e P ort 9100 (Raw Printing) 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. Enter the system administr ator User Name and[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 38 7. Click Ap ply when done. Note: Changes to settings are not ap plied until you re st art the printer. A R eboot Machine button is available on the St atus T ab of CentreW are Int ernet Servic es. Configur e EtherT alk (AppleT alk) 1. Open y our W eb browser and ent [...]

CentreW are Internet Services W orkC entre 7425/7428/7435 Sy stem Administrator Guide 39 T o view the Host Name and Print er Name automati cally assigned to this machine under Bonjour, do the f ollowing: 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Cli[...]

Administr ative T ools W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 40[...]

41 4 Network Management This chapter includes: • General on page 42 • T CP/IP Protocol C onfigur ation on page 43 • T CP/IP LPD Enablement on page 46 • T CP/IP Dynamic Addressing on page 48 • IP Filtering (IP Address R estriction) on page 50 • C onfigure Port 9100 (Raw P rinting) on page 51 • Microsoft (NetBIOS ov er IP) Networks on p[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 42 Gener al Ethernet Speed Setting The printer's Ethernet Interf ace has speed settings of Auto (10/100Base-TX, 100Base-TX (Hal f or F ull Duplex), and 10Base-TX (Half or F ull Duplex). By def ault the Ethernet P ort C onfiguration is set to Auto . T o Change the Netwo[...]

T CP/IP P rotocol Configur ation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 43 T CP/IP P rotocol C onf igur ation T o view or change the settings of the printer's T C P/IP P rotocol Configur ation, perf orm the f ollowing steps: Accessing T C P/IP P rotocol Settings at the Print er 1. P ress the Log In/Out button on the control pa[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 44 IPv4 IP Address 1. Used f or static IP Addressing (with ST A TIC se lect ed as your addressing method), on the P rotocol Settings menu, press the selection line labeled IPv4 Addr ess . Note that the IP Address may be viewed, but not chan ged, with dynamic addressing enab[...]

T CP/IP P rotocol Configur ation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 45 Exiting the P rotocol Settings Menu and R eturnin g to the T ools T ab 1. T o exit the Protocol Setting s menu, returning to the T ools tab, press the Close button in the upper right corner of the Protocol Settings menu screen. 2. W ait se ver al seconds and[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 46 T CP/IP LPD Enablement T o support T CP/IP printing through the computer's LPR port in the case of Windows XP, the LPD (Line Print er D aemon) must be e nabled at the printer. Changing LPD Settings at the P rinter T o view or change the printer' s LPD setting, [...]

TC P / I P L P D E n a b l e m e n t W orkC entre 7425/7428/7435 Sy stem Administrator Guide 47 LPD Maximum Number of Sessions 1. Select LPD – Maximum Number of Sessions . 2. P ress Change Settings . 3. Select a number f rom 1 to 10. 4. T o change settings, press Sav e . 5. T o exit, without making changes, press Can c e l . Exiting the LPD Selec[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 48 T CP/IP Dynamic Addressing 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open CentreW are Internet Ser vices. 2. Click the Pr operties ta b. 3. Enter the syst e m administr ator User Name and P assword (def ault[...]

T CP/IP Dynamic Addressing W orkC entre 7425/7428/7435 Sy stem Administrator Guide 49 Note that with the Autonet option selected, if a Wi ndows 2000 client can’t contact the DHCP serv er, it will assign its elf an IP address f rom the 1 69.254.0. 0 class B address space. This is also known as zero configur ation, or Bonjour, networking. Make sure[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 50 IP Filtering (IP Address R estriction) 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open CentreW are Internet Ser vices. 2. Click the Pr operties ta b. 3. Enter the syst e m administr ator User Name and P asswo[...]

Configu re Port 91 00 (Raw Printing) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 51 C onf igure P ort 9100 (R aw P rinting) 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. Enter the system administr ator Use[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 52 Microsoft (NetBIOS ov er IP) Networks Bef ore Y ou Start 1. P rint a Configur ation R eport. See Configur ation R eport on page 22. 2. R ef erring to the report, v erif y that SMB is enabled. T o enable SMB a t the printer, if required, f ollow the procedure below. 3. R [...]

Microsoft (NetBIOS ov er IP) Networks W orkC entre 7425/7428/7435 Sy stem Administrator Guide 53 Viewing or C onfiguring the SM B Host Name or WINS Server 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. Enter the system[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 54 IPP C onf igur ation The Internet P rinting P rotocol provides a convenient way to print over the In ternet or Intr anet using the printer's IP address. T o support this type of pr inting, make sure that P ort 9100 is enabled at the printer. Click Po r t S t a t u s[...]

IPP Configur ation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 55 IPP – Added P ort Number Note: If yo u j us t e na bl ed t he IP P p or t, th e m ac hi ne ma y h ave t o re bo o t b efore yo u ca n v ie w o r c ha n ge the P ort Number. 1. On the IPP Selection menu, pr ess the selection line labeled IPP – Added P ort Number . 2. P[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 56 8. Enter a Time Out v alue f or jobs being sent to the printer through this P ort. This is the length of time that the Con troller will wait f or an end of job comman d bef ore printing the current job. 9. Click the Ap ply button to accept changes, or the Undo bu tton to[...]

EtherT alk (AppleT alk) Configur ation W orkC entre 7425/7428/7435 Sy stem Administrator Guide 57 EtherT alk (Ap pleT alk) C onf igur ation The EtherT al k Pr otocol enables computer to prin ter communications o ver the EtherT alk (AppleT alk) network. Changing EtherT alk Settings at the P rinter 1. P ress the Log In/Out button on the control panel[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 58 Exiting the P ort Setti ngs Menu and R eturning to the T ools T ab 1. T o exit the P ort Settings menu, retu rning to the T ools screen, press the Close button in the upper right corner of the P ort Settings menu screen. 2. W ait sev eral seconds f o r the Auto Clear ser[...]

AS400 Prin ting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 59 AS400 P rinting AS400 R aw T C P/IP P rinting to P ort 9100 (CRTDEVPR T) This is the procedure to set up printing to a prin ter f rom an AS/400 using the SNMP drivers. This procedure is intended f or users f amiliar with th e AS/ 400 system, especially those experienced with[...]

Network Management W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 60 T o creat e a device description T o create a device descrip tion f rom your t erminal's command line. 1. Select the F-4 k ey to prompt the CR TDEV PRT command. Enter the f ollowing par ameters: • Device Descri ption : Xeroxprinter • Device Class : *lan • Devi[...]

61 5 Security This chapter includes: • Authentication on page 62 • Scheduled Image Ov erwrite on page 84 • Secure W atermark on page 85 • Secure P rint on page 87 • Xerox Common Ac cess Card on page 89[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 62 Authentication Over view Proc e d u re 1. Set up authentication 2. Set up authorization (LD AP authorization access) 3. Set up access control (d evice access, service access) Users T ypes • Authenticated Users : Are registered with the printer. When using a restricted service, a[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 63 C onf iguring Authentication Pr epar ations: 1. Ensure that the print er is on and connecte d to the network. 2. Ensure that th e T CP/IP and HTTP protocols are configur ed on the printe r, and you ca n access C entreW are Internet Services. F or more inf ormation see C entre[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 64 T o configure Local Machine Authentication at the printer: 1. P ress the Log In/Out button on the control panel. 2. Enter th e Syst em Administrator ’s Login ID and Pa s s c o d e if pr o mp te d ( de f a u l t admin , 111 1 ), and press En ter . 3. P ress the Machine Status but[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 65 15. Select the Enabled check box next to Assign UPN (User P rincipal Name) if desired. 16. Click R eboot Machine . Configur e R emote Authentication f or a Kerberos Serv er (Windows 2000 or Solaris) 1. Open your W eb browser and enter the IP address of the printer in the addr[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 66 Note: FQDN requires DNS and SMB Host Name requ ires WINS to be enabled on the printer. 13. Enter the IP Address, FQDN, or SMB host name of the domain controller (up to 64 characters) in the SMB Serv er 1 Server Name / IP Addr ess box (if B y Domain Name an d Server Addr ess / IP A[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 67 LD AP Group Access LD AP server user groups c an be used to control acce ss to the printer. F or example, the LD AP server ma y cont ain a group of users call ed Ad min. Y ou can con figure the Admin group on the printer so that the members of that group will hav e administra[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 68 Note: R ef resh your W eb browser, then click User Details Setup to set the Store User Details setting. Y ou can set either NVM or h ard disk as the destination f or sav ed authentication inf ormation. User Details Setup also allows you to configure the charact erist ics of the lo[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 69 C onf iguring X erox Secure Access (Authentication) X erox Secure Acc ess enables customers to lever age Xerox P artner Solutions to provide user authentic ation with an optional car d reader. Users can access the f eatures a vailable at the print er once they ha ve been auth[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 70 Configuring X ero x Secure Access with R emo te Authentic ation T o configure X erox Secure A ccess with R e mote Authentication: 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open CentreW are Internet Ser vices. 2. Click[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 71 Enable Specific X erox Secur e Acce ss Settings 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. Enter the system administr ator User Name and P a[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 72 4. T ype the name of the new group. Us e a name that you c an easily associate with the r ole or service f or which you are creating. 5. T o add users and/or groups to the newly created co lor access group, right-click the group and select Pro pe r t i e s . 6. Click the Members t[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 73 4. P ress the Machine Status button. 5. T ouch the To o l s ta b . 6. T ouch Authentication / Security Settings . 7. In the Group column, touch Authen tication . 8. In the F eatures column, touch Access Contr ol . 9. On the Access Control screen, touch F eatur e Access . 10. [...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 74 • Locked (Show I con) : Re quire login f or access. The service icon is visible to all users in the all services screen • Locked (Hide I con) : Require login f or access. The service ic on is hidden until an authorized user logs in. 1. Open y our W eb browser and ent er the IP[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 75 7. Select the r equired Authenti cation Method . 8. Enter the User Name and P assword required by your authentication switch and serv er. 9. Click Apply , then R eboot Machine . Encryption Service Overview Y ou may ha ve to purchase the Security Kit option to ena bl e en cr y[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 76 E-mail Encryption/Digital Signatu re S/MIME certificates, imported f rom a C ertificate Au thority (in PKCS7 f ormat), can be used on the printer’s f or E-mail Encryption. Note: T o import S/MIME certificates, use the Machine Digital Certific ate Management in the Security f old[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 77 After clicking Machine Digit al Certificat e Management in the Security f older, the current status is display ed. If the stat us shows "A Self-Signed C ertif icate is est ablished on this machine", then you do not need to create new cer tificate. Note: Y ou must en[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 78 C onf igur ation of E-mail Encryption/Digit al Signature Configur ation on the Printer Import an S/MIME certificate f rom a C ertificate Authority (in PKCS7 f ormat), then configure the certificate on the printer using C entreW are Internet Services. T o send encrypted e-mail f ro[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 79 6. Click Upload Signed Ce rtificate . Note: When importing a certificat e, if the same certific ate has been already registered in Local printer or Others, the certificate cannot be imported. Delete the existing certificate bef ore importing the new one. a. Enter the Pa ss wo[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 80 • Digital Signature – Outgoing E-mail : Decide whether or not to add a digital signature to outgoing E-mail, and the method to us e if a signature is desired. Select Alw ay s Add Signature , Do not add Signature , or Select Duri ng Send . • Digital Signature – Outgoing iF [...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 81 Support ed E-ma il ap plications E-mail ap plications that can send and r e ceive E-mail to and fr om the printer are: • Outlook 2000/2002/2003 • Outlook Express 6 • Netscape 7.x C onf igur ation of Scan File Signatures (PDF/XPS Documents) Configur ation at the Print er[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 82 Note: The def ault user ID is admin and the de f ault password is 1111 . 7. R ef resh the W eb browser. 8. Click the Secur ity fo l d e r . 9. C onfigure the certificate. a. Click T ruste d Digital Certific ate Management . b. Select Local printer fo r Cate go r y , Scan File fo r[...]

Authentication W orkC entre 7425/7428/7435 Sy stem Administrator Guide 83 C ertificates add digita l signatures (individualized checksums v erifying data int egrity) to datagr ams during the public ke y negotiating pr ocess, greatly assis ting in securing that data f rom network sniff ers. Enabling IP Sec 1. Open your W eb browser and enter the IP [...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 84 Scheduled Image Ov erwrite A T CP/IP network-connected device ca n be set to ov erwrite image data o n a scheduled basis. The Image Overwrite will delete all image data f rom the hard disk. T o enable a scheduled image o verwr it e, p erf orm the f oll owing steps: 1. Open y our W[...]

Secure W atermark W orkC entre 7425/7428/7435 Sy stem Administrator Guide 85 Secure W atermark This procedure en ables the Sys tem Administr ator to set paramet ers f or the inclusion of a Secure W ate rmar k as the background f or any documents that are copied or printed on this, or another identical model machine. Secure W atermark works with cop[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 86 10. T ouch Close to return to the T ools ta b . 11. Press th e Log In/Out button. 12. Select Log Out . 13. Place a copy in the document f e eder of the printer and pres s the Start button. 14. Place the copy just made into the document f eed er of the same, or an identical model, [...]

Secure Print W orkC entre 7425/7428/7435 Sy stem Administrator Guide 87 Secure P rint Support ed by the printer’s print driv er, or CentreW are Int erne t Services Print tab, this f eature dir ects the printing of confidential documents, or document s which s hould not be seen b y third parties, to a User Account on the printe r. The us er can th[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 88 11. Highlight your user ID and press Job List . 12. Enter P asscode and select Con f ir m . 13. Select a job or select Select All . 14. Click Pri n t . 15. Press Close sev er al times, when done, to return to the Job Status screen. 16. Press th e Services button on the control pan[...]

Xerox Common Acc ess Card W orkC entre 7425/7428/7435 Sy stem Administrator Guide 89 X erox C ommon Access C ard Xerox Common Ac cess Card is an op tional solution wh ich provides an advanced level of security to sensitive inf ormation. By using this solution, y ou ca n restrict access to the walk-up f eatures of the printer. This ensures that only[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 90 P reparation The f ollowing items and inf ormation are required bef ore installation • Com p at i b le Card Rea d er : See Supported C ard R eader s on page 89. • Compatible Access C ard : See Support ed Card T ypes on page 89. • Common Access Car d Enablement Kit • T CP/I[...]

Xerox Common Acc ess Card W orkC entre 7425/7428/7435 Sy stem Administrator Guide 91 Inst alling the Common Access C ard Software Ensure that you hav e downloaded the X erox W orkC entre software bef ore perf orming these instructions. If you are using a P roxy Server to reach external addr esses, turn the proxy off at your browser bef ore beginnin[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 92 Enabling and C onf iguring the C ommon Access Card F eature Enabling the Common Access C ard Softw are Option Once the corr ect version of the softwar e has been successfull y loaded and v erified, the C ommon Access Card software f eature needs to be enable d on the printer. This[...]

Xerox Common Acc ess Card W orkC entre 7425/7428/7435 Sy stem Administrator Guide 93 10. Select the Change Settings option and enter the IP address of the server in which the network time will be synched with. 11. Pr ess the Sav e button. 12. Pr ess the Log In/Out button. 13. T ouch Logout . The printer will automatically reboot. Configur e Authent[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 94 Note: If you wish to “Lock” individual device pathways, you may choose to lock any combination of All Services , Job Status P athw ay , or Machine S tatus P athwa y . Afte r you have mad e you r s ele ct ion , o r selections, press the Ap ply button f or y our selections to be[...]

Xerox Common Acc ess Card W orkC entre 7425/7428/7435 Sy stem Administrator Guide 95 Note: After the P rinter has return ed online, the Syst em Administrator can load the required R oot C ertificate Authority certificates f o r the Domain Contr ollers and the OCSP Server. 8. At y our computer, within the option f or Machine Digit al Certificate Man[...]

Security W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 96 • Medium : The rev ocation status of certific ates is chec ked, but if the certificate st atus cannot be obta ined due to a network issue, the certific ate will be con sidered valid. • High : The revoc ation status of certificates is check e d. A certificate is only considered[...]

97 6 Scanning and F axing This chapter includes: • Enabling Options with Software Keys on page 98 • Special F eatures on page 99 • Scan to E-mail on page 100 • Network Scanning (Using T emplates) on page 112 • Scan to PC (FTP/SMB) on page 121 • Scan to Home on page 126 • Scanning to the P rinter’s Hard Drive (F olders) on page 128 ?[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 98 Enabling Options with Software Ke ys Options such as Scan ning (E-Mail, F older, Netw ork, Twain), Security (Disk Ov erwrite, Secure W atermark), Int ernet F ax (iF AX), Server F ax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12[...]

Special F eatures W orkC entre 7425/7428/7435 Sy stem Administrator Guide 99 Special F eatures Some f eatures c an be customized, and special f eatures can be enabled. F or example, you ca n change the dur ation of built-in timers. Cont act your X ero x representativ e f or more inf ormation ab out special f eatures , and special f eature codes. T [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 100 Scan to E-mail E-mail Overview Y ou must purcha se the Scanning option to Sc an to E-mail. If yo u did not, cont act your X erox R epresentativ e to pu rchase this option. The f ollowing E-mail f eatures are a vailable. • E-mail: Scan ned documents can be con verte[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 101 R egistering an E-mail account A mail account f or the print er needs to be registered to a mail server when using POP3 mail receiving protocol . Note: F or inf ormation on mail account registr ation , ref er to your mail server documentation. Configuring E-mail Environment [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 102 If an IP address is already set, this step is no t necessary. Also, in an environment with DHCP or BOOTP, configure the way to obt ain an IP address. If the address cann ot be obta ined automatically or static co nfiguration is p ref erred, configure an IP address, a[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 103 4. Set the E- mail address, ho st name, and domain name. a. Select the T ools ta b . b. Select Connectivi ty & Network Setup . c. Select Machine’s E-mail Addre ss/Host Name . d. Select E-mail Address and then selec t Change Settings . e. Enter an E-mail address using t[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 104 Acceptable SMTP Mail Addr ess F ormats If POP3 h as been s elected as t he Mail Receiving Protocol Specify a POP user name to an account name (the left side of the @), and a POP3 receiving mail serv er to an address (the right side of the @). A user can decide an ali[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 105 If SMTP has been selected as the Mail R eceiving Protocol 1. F rom the C onnectivity & Network Setup list, select Outgoing/Incomin g Email Settings (i.e. E-mail Send/R eceive Settings). 2. Select SMTP Serv er Settings and then set the f ollowing item f or the SMTP server[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 106 5. Setting S/MIME Security (optional). a. Fr om the Connectivity & Network Setup list, select Security Settings . If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the f ollowing items. • Device C ertifica[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 107 5. Enter the Po r t N u m b e r (def ault 389). 6. Specify the LD AP server type f rom the LDAP Serv er drop down list. 7. If desired, enter the path to the LD AP objects to limit the LD AP search in the Search Directory Root area. The entry should be in base DN f ormat (f o[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 108 LD AP User Map pings Y ou can click LD AP User Mappings in the LD AP setu p section to te st LD AP searches, verify map pings and specify the attributes to search f or within the LD AP database. The LD AP test function will perf orm the same search that would occur a[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 109 Using Block ed Domains will not al low the user to add any emai l recipient that is in the bl ocked domain list. All other doma ins are allowe d. Using Allowed Domains will only allow the us er to add recipients that are con tained in the authorized domain list. All other do[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 110 2. Enter th e Syst em Administrator ’s Login ID and Pa s s c o d e if pr o mp te d ( de f a u l t admin , 111 1 ), and press En ter . 3. P ress the Machine Status button. 4. T ouch the To o l s ta b . 5. Select Sys te m S e t ti n g s . 6. Select Common Service Set[...]

Scan to E-mail W orkC entre 7425/7428/7435 Sy stem Administrator Guide 111 Custom Keyboar d Button Y ou can customize the .com button on the k eyboard of the control panel. 1. P ress the Log In/Out button on the control panel. 2. Enter the S ystem Administr ator’s Login ID and Pa s s c o d e if prompted (def ault admin , 1111 ), and press Enter .[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 112 Network Scanning (Using T emplates) Over view Network Scanning is an optional f eature f or this pr inter, available f or purchase fr om your Xer ox Sales R epresentative. Network Scan ning allows a user to sc an an original document and convert it to an electr onic [...]

Network Scanning (Usin g T emplates) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 113 Multifunc tion Printer Authentication If using a SMAR T send server, a valid Win dows accoun t must be created on the SMAR T send Server f or the printer's authentication. The accoun t enables each device to communicate with the SMAR T send server [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 114 C onf igure a Scan Filing L ocation Scanning with the print er is accomplished through us er s ele ct ion of tem pla tes on the pr inte r t hat rou te scanned jobs to network serv ers. After stor age on th e server , the files can be retriev ed at any prop erly confi[...]

Network Scanning (Usin g T emplates) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 115 User (and domain) is selected, the authentic ate d u ser (and domain) details will be used f or authentication at the file repository. (Remot e Auth entication must be configured). If P rompt at User interf ac e is chosen, user will be prompted at the t[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 116 7. Select SMB f or Protocols. 8. Enter either an IP Addres s or Host Name f or the server. 9. Enter 445 fo r Po r t N u m b e r . 10. Enter the Share Name in the Share box. 11. F or Document P ath , type in the name of the f older on the r emote server that has been [...]

Network Scanning (Usin g T emplates) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 117 d. If you ar e using HTTPS: •O n t h e Host Name / IP Address & P ort line, type either an IP Address or Host Name f or the server. •I n t h e Po r t N u m b e r box (unlabeled), type 443 . • If you ar e using SSL, select the V alidate R eposi[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 118 d. F or either HTTP or HTTPS, if you are using a proxy se rver: •C l i c k View HT TP Pr oxy Server Settings . • On the Pr oxy Server page, v erify that the settings match those in your proxy server environment. Mak e changes as needed, then click Ap ply . e. On [...]

Network Scanning (Usin g T emplates) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 119 7. Document Management Field (Optional) Click Add to add data fields to the templat e. Note th at if the box contains listings, you can make individual select ions, then click Edit instead. This inf ormation is fi led with your s canned document in the [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 120 Setting up a R emote T emplate Po o l R e p o s i t o r y ( o p t i o n a l ) 1. At yo ur computer, open y our W eb browser and enter the IP address of the print er in the Address or Location field. Press Enter . 2. Click the Pr operties ta b. 3. Click the Services f[...]

Scan to PC (F TP/SMB) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 121 Scan to PC (FTP/SMB) Over view This f eatur e is designed to convert scanned dat a to TIFF, JPEG, or PDF f ormat, and then use the FTP or SMB protocol to send the data to a co mp uter (server or computer) on the network. Note: It is assumed that you purchased the Scan[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 122 Inst allation Procedure This section describes the configur ation procedure to use the Scan to PC (FTP/SMB) f eature on the printer. The f ollowing two st eps are necessary to use the Scan to PC (FTP/SMB) f eature. 1. Enable the requir ed ports and set T CP/IP. Enabl[...]

Scan to PC (F TP/SMB) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 123 7. Set an IP address. If an IP address is alread y set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the w ay to obt ain an IP address. If the address cannot be ob tained automatically, or static configur ation is pr ef erred, conf[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 124 3. Create a directory with in the FTP root to be used as a scan filing location (r epository). Note down the directory path. 4. T est the FTP connection b y logging in to the scan directory from a PC with the user account and password. Create a new f older within the[...]

Scan to PC (F TP/SMB) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 125 15. Select User N ame and provide the User accoun t name assi gned to the directory on the receiving computer. 16. Select Pa s s wo rd and provide the password to access the User account on the receiving computer. 17. Select Po r t N u m b e r to set the communicati o[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 126 Scan to Home The Scan to Home option is sup ported through the Networ k Scanning service. Essentially, it is a templat e file (.xst) stored loc ally on the printer, but in a diff erent directory than the network scanning templat es or f older f old ers. T o acccess t[...]

Scan to Home W orkC entre 7425/7428/7435 Sy stem Administrator Guide 127 12. Select Au thentication S ystem , select LD AP fr o m t h e Authenticatio n Settings drop down list, then click Apply . Click Reboot Machine . 13. Select Authenticati on Configur ation . 14. In the Login T ype box, select Login to R e mote Accounts, t hen click Apply . The [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 128 Scanning to the P rint er’s Hard Drive (F olders) Y ou must purchase the sca nning option to scan to a f older on the pr inter’s hard driv e. Con tact your X erox R epresentativ e f or more inf ormation. R ef er to the Enabling Options with Software Ke ys in this[...]

Scanning to the Printer’s Hard Driv e (F olders) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 129 18. T o exit the F older settings screen, press the Close button in the up per right corner of the screen. 19. T o exit the screen that lists all assig ned and unassigned f olders, pr ess the Close button in the upper right corner of the s[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 130 Scanni ng to F olders Scanning to the printer's har d drive requires the set up of individual f olders to receive scanned files. Up to 200 f olders can be set up to support this type of scann ing. T o learn ho w to set up an individual fo l d e r , s e e Setting[...]

Setup and Use of Job Flow Sheets with F olders W orkC entre 7425/7428/7435 Sy stem Administrator Guide 131 Setup and Use of Job F low Sheets with F olders Over view Job flow is a f eature f or executin g a series of registered actions. The target of a job flow is documents stored in a F older. Two methods are a vailable: • Automatically start a j[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 132 3. P ress the Machine Status button. 4. T ouch the To o l s ta b . 5. Enable the SOAP port. a. Select Connectivity & Network Setup . b. Select Po r t S e t t i n g s . c. Select SOAP and then select Change Settings . d. Select Po r t S t a t u s and then s elect [...]

Setup and Use of Job Flow Sheets with F olders W orkC entre 7425/7428/7435 Sy stem Administrator Guide 133 9. W ait se ver al seconds f or the Auto Clear service to log you out. 10. If you changed any settings , the print er will automatically reboot to r egister and enable your new settings. After the printer is rest ar t ed, print out a C onfigur[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 134 • Send as iF AX : Specify the E-mail address. Y ou can spec ify the address using either the Addr ess Book, or b y manual input (New R ecipient). • Send as E-mail : Specify the E-mail address. Y ou can specify the address using either the Address Book, or by manu[...]

Setup and Use of Job Flow Sheets with F olders W orkC entre 7425/7428/7435 Sy stem Administrator Guide 135 16. When fin ished entering in a name, press the Save button in the upper right corner of the screen. (T o exit the screen, without saving changes, press the Cancel button.) 17. On the F older settings screen, press an y other select ion lines[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 136 Scan to PC Desktop Over view Scan to PC Desktop is now a core element of the X erox FreeFlow Digit al W orkflow collection f or the office. With either solution, the purpose of PaperP ort is to create a pr ogram on the network ed PC, providing a windows-style desktop[...]

Scan to PC Desktop W orkC entre 7425/7428/7435 Sy stem Administrator Guide 137 6. Click Get Now . 7. St art the P aperP ort progra m and verify that th e scanned item ap pears on the P aperP ort desktop.[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 138 Inst alling and Using the Network Scanner Utility T o retrieve scanned documents directly from a f o lder into an image-edit ing ap plication such as Adobe® Photoshop®, you need to install the Networ k Scanner Utility (sc an driver) on your computer. Y ou can addit[...]

Installing and Using the Network Scanner Utility W orkC entre 7425/7428/7435 Sy stem Administrator Guide 139 4. F rom the File menu, select the command to import the image f rom the scanner. In Photoshop, f or example, this would be Impor t/Twain. 5. If the sc anner doesn't automatic ally display on screen all owing its selection with the Sele[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 140 X erox Ext ensible Interf ace P rogr am X erox Extensible Int erf ace Plat f orm (XEIP) enables independent softw are vendo rs and partners to dev elop customized progra ms to be accessed dire ctly f rom the Xerox device. Users can enter their authentication login at[...]

Xerox Extensible Interf ace Progr am W orkC entre 7425/7428/7435 Sy stem Administrator Guide 141 6. T o enable SSL: a. Click the Pro p er t i e s ta b . b. Click the Security f old er, then SSL/TLS Settings . c. If prompted, enter the syst em administ ra tor user name and password (def ault: admin , 1111 ). d. In the SSL/TLS Settings area, on the H[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 142 Fa x Over view The optional F ax f eature works much the same as a standard f acsimile machine. Extra f eatures, cove red in this section, such as the Address Book , Group Dial, Co mments, and the use of F olders, are meant to provide additional capabili ties in sup [...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 143 Connecting the Phone Line • LINE 1 Connect the f a x to a publ ic switched telephone network (PSTN). An external telephone cannot be connect ed. • TEL An external t elephone is connected here. • LINE 2 (Line 2) Connect to a public line. • LINE 4 (Line 4) Connect to a public li[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 144 9. T ouch Address T ype , then touch Change Settings . 10. T ouch Fa x , then touch Sav e . 11. Select the items you would like to enter inf o rm ation f or and touch Change Settings . • F ax Number : Up to 128 characters, then touch Sav e . • Name : Up to 18 cha[...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 145 9. Use the numeric keypad to ent er the three-digit Address Numbers of recipi ents contained in the printer’s Address Book. Note: R ef er to the Address Book Setup topic in this se ction to learn how to set up address numbers so that they are av ail able f or selection here. 10. T o[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 146 8. T ouch C reate/Delete . a. Check P asscode : Select On or Off, then touch Save . Not e that it is recommended that you select On , then provide a password, to secure access to y our F older. b. Fo l d e r N a m e : Enter a name, then touch Sav e . c. Check P assco[...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 147 F ax F orwarding F or each F ax line, y ou can configure Incomi ng F axes to be automatic ally routed to an inte rnal F older. F axes that ha ve been routed to on e of these f older s can be a dditionally sent to one or more of the f ollowing destinations upon being receiv ed: • Pri[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 148 8. T ouch Re p o r t s . Select each item of interest, then touch Change Settings to modify the desired setting. T ouch Sav e to save any new settings. • Job History R eport : Autom aticall y print every 50 print operations. Def ault is 0=0ff . • Activity R eport[...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 149 7. Select a Line to e nter or change, then touch Change Settings . T ouch Save to sa ve any new settings. • F ax Scr een Default : Sel ect General Settings or Address Book Th is will be the F ax service screen that users see when they touch the F ax button. • Address Book Default [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 150 • Batch Send • Manual Send/R eceive Def ault : Select the def ault setting f or manual F ax operations. • F ax Receiving Mode : Lea ve this setting at Auto Receiv e f or unattended operation. • Border Limit • Auto Reduce on R eceipt • T r a y for P rintin[...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 151 16. T ouch the line you wish to configure. 17. T ouch Change Settings . 18. T ouch On . 19. Enter the f older number (use leading zeros). 20. T ouch Sav e . 21. T ouch Close . 22. T ouch Close . 23. Log out. LAN F ax (PCL Driv ers) Y ou can f acsimile documents directly f rom your PC [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 152 3. Double click the name of the new indivi dual previously entered (in step 6 abov e) and click OK . Note: Alternatively, y ou can manually enter a Na me (of up to 30 char acters) and a F ax Number. 4. Click OK , then OK again to send your F ax. LAN F ax (P ostScript[...]

Fa x W orkC entre 7425/7428/7435 Sy stem Administrator Guide 153 Stop ping the F ax (when necessary) 1. Go to the printer and press the Job Status button. 2. Select the f ax job you wish to cancel, in the Current and P ending Jobs lis t. 3. P ress Can c el to cancel the job.[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 154 Serv er F ax Over view The Server F ax f eatur e enables you to f ax documents without having a telephone line directly connected to your printer. This is achieved by sending the documents to a separ ate, network ed f ax server with its owns to the telephone system. [...]

Server F ax W orkC entre 7425/7428/7435 Sy stem Administrator Guide 155 e. Click Fa x R e p o s i t o r y S e t u p and verify that Scan to F a x Server is display ed in the selection box. f. Enter the administr ator User Na me and P assword and click OK . The def ault is admin and 1111 . 5. Ensure that th e T CP/IP and HT TP protocols are configur[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 156 C onf igure a F ax Filing R epository using FTP Installation Checklist 1. Ensure that a File T ransf er Protocol (FTP) service is runnin g on the f ax serv er where images scanned by the printer will be stored. Write down the IP a ddress or Host Name. 2. Create a use[...]

Server F ax W orkC entre 7425/7428/7435 Sy stem Administrator Guide 157 Configur e Gener al Settings 1. Click Def aults . 2. T o print a Confirmation Sheet, sele ct Auto Print On, Aut o Pr int Off, or Print when delivery f ails, fr om the drop down menu. Note that the Confirmation Sheet only shows whether data was sent to the f a x server. It does [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 158 Enter the F ax Repository Det ails v ia Cen tre W a re I nte rn et S er v ic es 1. At yo ur computer, open y our W eb browser and enter the IP address of the print er in the Address or Location field. Press Enter . 2. Click the Pr operties ta b. 3. Click the Services[...]

Server F ax W orkC entre 7425/7428/7435 Sy stem Administrator Guide 159 C onf igure a F ax Filing R epository using SM TP Installation Checklist 1. Ensure that the T CP/IP protocol is configured on the printer and is fully functional. T o configure TC P / I P , s e e T CP/IP Protocol C onfiguration on page 43. 2. F ollow the basic instructions f or[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 160 4. Click Ap ply . 5. If prompted, enter the administr ator User Name and Pa ssword and click OK . The def ault is ad min and 1111 . Configur e the F ax Serv er C onfigure the f ax serv er so that it is able to moni tor the f ax repository f or do cuments. R ef er to [...]

Server F ax W orkC entre 7425/7428/7435 Sy stem Administrator Guide 161 Group Send This setting sup ports Group Send (broadcast) F ax transmission s to up to 20 address numbers in a pre- designa ted group. Note: Wh en G r ou p Se n d i s d e s ig n a te d wi t h Se r ve r F ax , the group number ret ained by the serv er is used instead of the group[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 162 Internet F ax (iF AX) Over view When the iF AX f eature is enabled, the printer c an transmit scanned dat a as an e-mail att achment using either corpor ate networks or the Internet, unlik e conv entional f ax machines which utilize public phone lines. Also, the prin[...]

Internet F ax (iF AX ) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 163 Enabling the E-mail P orts and Setting T CP/IP First enable the ports f or the e-mail f eature, then set the IP address. The procedure f or setting the printer is as f ollows. Note: First enable the E-mail port , then set the IP address. Note: The configur ation can [...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 164 g. Configure T CP/IP - Subnet Mask and T CP/IP - G ateway Address. Note: Enter the Gat eway address in the f ormat xxx.xx x.xxx.xxx. The xxx should be a numeric v alue in the r ange fr om 0 to 255. Howe ver, 224 – 255. xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used[...]

Internet F ax (iF AX ) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 165 • Account name : m ymail 12. Set the protocol f or receiving E-mail. a. From the C onn ectivity & Networ k Setup list, se lect Other Settings . b. Select E-mail Receiv e Protocol an d then select Change Settings . c. Select either SMTP or POP3 as ap propriate f[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 166 E-mail Send Authentic ation Select one f rom Off , POP bef ore SMTP , or SMTP AUTH . If you ar e having trouble sending E-mail, to see if Authentication is th e problem, set this item to Off and set the SMTP Server IP Address (abov e) to a server that does not requir[...]

Internet F ax (iF AX ) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 167 T esting iF AX Sending F rom the P rinter to Another iF AX-cap able Machine 1. T est the iF AX tr ansmission fr om the printer. 2. P ress the Services button, then touch the Internet F ax button. 3. Select New R ecipient , then the To button, in the Re c i p ie n t ?[...]

Scanning a nd F axing W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 168[...]

169 7 P rinte r Management This chapter includes: • Xerox Standard Acco unti ng on page 170 • Annota tion (Bates Stamping) on page 177 • Media Card R eader on page 179 • USB Printing on page 184 • Thumbnail P review on pag e 187 • Hard Disk Dat a Encryption on page 188 • X erox Smart eSolutions on page 189[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 170 X erox St andard Accounting Over view When enabled, X erox Standard Accounting (XSA) tr ac ks the nu mbers of Copy, P rint, N etwork Scanning, E-mail, Server F ax, Internet F ax and Embedded F a x jobs (when these f eatures are inst alled on the printer), f or[...]

Xer ox Standard Accoun ting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 171 Enabling X erox Standard Accounting 1. Open your W eb browser and enter the IP address of the printer in the address field. Pr ess Enter to open CentreW are Internet Services. 2. Click the Prop e r t ie s ta b . 3. If prompted, enter the system administ r ator u[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 172 3. Click the Add New User button. 4. Enter an ID f or the user. The user ID can cont ain alphanumeric char acters to a maximum of 32 char acters (f or example : A10). User ID's must be unique. 5. Enter the user name (f or example Jane Smit h). The user na[...]

Xer ox Standard Accoun ting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 173 3. When the P ress the Log In/Out button message disp lays on screen, pres s the Log In/Out button. 4. Enter a User ID and touch Con f ir m . Note: If the User is a member of more than one Gr oup Account, he or she will be asked to select the account that they w[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 174 Backing Up XSA Dat a and Settings and Cloning to Another Device The Cloning f eatur e enables you to copy/backup settings, including X erox Stand ard Accounting (XSA) settings and account inf ormation , to a file on your comput er or Server. Cloning will creat[...]

Xer ox Standard Accoun ting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 175 T o R estore Settings or Clone Settings to another Machine This procedure wil l cause the machine to reboot and will be una vailable ov er the network f or sev er al minutes. Note: All machines must hav e the same version of software f or the .dat file to be acc[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 176 Accessing the Audit Log f eatur e The Audit Log f eature is accessed through C entreW are Internet Services as f ollows: 1. Open y our W eb browser and ent er the IP address of the printer in the addr ess field. Press Enter to open CentreW are Internet Ser vic[...]

Annotation (Bates Stamping) W orkC entre 7425/7428/7435 Sy stem Administrator Guide 177 Annot ation (Bat es St amping) Over view Adding notes to sc anned and copied pages (annotati on) is primarily a user-c ontrolled f eature. Bates Stamping is used in the legal prof ession to sequentially number or date/time-mark documents as they are scanned and [...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 178 4. T ouch the To o l s ta b . 5. Pr ess Copy Service Settings . 6. Pr ess Co p y Con tro l . 7. P ress the down arrow to scr oll to the Bates Stampin g selection lines. 8. P ress the applic able Bates Sta mp position lines to set the precise location f or y ou[...]

Media C ard R eader W orkC entre 7425/7428/7435 Sy stem Administrator Guide 179 Media C ard R eader The Media C ard R eader is avail able as an optional kit. After the Media C ard R eader is install ed, you can print digital camer a image data (Exif), and do cuments (PDF, TIFF) stored on the media card. F or more inf ormati on, ref er to the Media [...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 180 • PDF : .pdf, PDF1.3 or later • TIFF : .tif, gr ay scale 4 bit/8 bit uncompressed, 4 bit/24 bit compressed by JPEG, compr essed by MH/MMR Important Notes and R estrictions • MagicGate Memory Stick is not sup ported. • Image files other than files in Ex[...]

Media C ard R eader W orkC entre 7425/7428/7435 Sy stem Administrator Guide 181 5. T ouch the Media Print T ext and Advanced Settings tabs as required to change any appr opriate print settings. 6. P ress the Start button. Media P rint T ext T ab The Media P rint T e xt tab al lows you to select f rom a variety of printing options. The options f or [...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 182 Media P rint Photos T ab The Media Print Photos t ab allows you to select f r om a variety of printing options. The Media Print Photos tab is shown below. The options f or the Media Print Photos t ab include: • Output Color : C olor or Black & White. •[...]

Media C ard R eader W orkC entre 7425/7428/7435 Sy stem Administrator Guide 183 Sy mptom 3: Blank sheets are outpu t. • Cause: Files that cannot be printed by the prin ter (image files not sav ed in Exif f ormat) are included in the selected files. • R emedy: Image files not sav ed in Exif f ormat cannot be printed by Index Print. Delet e the i[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 184 USB P rinting Over view The USB Printing option is a vailable as a k it f or the XOG T emplate Usage Guidelines printer. If the Media C ard R eader is inst alled, Exif image dat a fr om digital ca meras and document files (PDF, TIFF) can be p rinted. Note: Exi[...]

USB Printing W orkC entre 7425/7428/7435 Sy stem Administrator Guide 185 Importan t Notes and R estrictions • Image files other than files in Exif f ormat (JPE G and TIFF files created on computers) cannot be printed. • If an image fil e in Exif f ormat is edit ed or sav ed on a computer, the fil e f ormat is changed and n o longer remains in E[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 186 Advanced Settings T ab The Advanced Settings t ab allows yo u to select from a v ariety of printing options. • Multiple-Up : Choose f rom Off, 2 P ages Up, or 4 Pages Up. • Bitmap Smoothing : Smoothes out rough and jagged edges within your document. Select[...]

Thumbnail P review W orkC entre 7425/7428/7435 Sy stem Administrator Guide 187 Thumbnail P review Thumbnail P review is an optional f eature and may not be availab le on your machine. R eview the instructions that are included in the Thumbnail kit. T o view a thumbnail preview and print a document 1. P ress the Services button on the printer’s co[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 188 Hard Disk Dat a Encryption The controller har d disk data encryption is enabled b y def ault on y our printer. This encryption f e ature provides an addition al level of dat a security on the printer, while oper ating at a low lev el within the oper ating syst[...]

Xer ox S m a r t e So l u t io n s W orkC entre 7425/7428/7435 Sy stem Administrator Guide 189 X erox Smart eSolutions T o enable the printer f or Automated Me ter R eading and Supplies R eplenishment: Enable communications with the X e rox Smart eSolutions Server 1. Open your W eb browser and enter the IP address of the printer in the address fiel[...]

Pri n te r Ma n a g em e n t W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 190 3. Click Xe ro x Co mm u n i c a t i o n S er ve r 4. In the C ommunication Log area check f or the word Success or Fa i l in the message. • Exampl e : id:20301,00 Success, , , • Exampl e : id:20301,04 F ail, , , C ancelling Communic ations with the Xerox [...]

191 8 T roubleshooting This chapter includes: • General T roubleshooting Procedure on page 192 • T CP/IP T roubleshooting on page 193 • NetBIOS over IP T roubleshooting on page 195 • IPP T roubleshooting on page 198 • EtherT alk T roubleshooting on page 201 • Scanning to Hard Driv e T roubleshooting on page 202 • Image Quality T roubl[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 192 Gener al T roubleshooting P rocedure 1. Mak e sure that the printer is ON and that the Ma in screen (typically the All Services screen) is display ed. 2. Mak e sure that the printe r is pl ugged into a live network drop, ty pically with a C ategory 5 twisted pair cable at[...]

T CP/IP T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 193 T CP/IP T roubleshooting Use the f ollowing check list to troubles hoot your net work communication problem. Check Ph ysical Media and Network Interf ace Cards 1. V e rify that the printer is on. 2. V erify that the printer and C omputer are usin g the correct cabl[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 194 At the C omputer 1. Open your W eb browser and enter the T CP/IP addr ess of the printer in the Addr ess or Location field. Pr ess Enter . If th e printe r's CentreW are Intern et Se rv ices (W eb pages) begi n to display on the computer, you ar e communicating with [...]

NetBIOS over I P T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 195 NetBIOS ov er IP T roubleshooting Use the f ollowing check list to troubles hoot your net work communication problem. Check Ph ysical Media and Network Interf ace Cards 1. V e rify that the printer is power ed On. 2. V erify that the printer and C omputer [...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 196 At the DNS or WINS Server 1. R ef er to the Server O perating S ystem document ation f or the appropria te procedure to use to enable Host name to IP address resolution on the Server. 2. Mak e sure that the printer's T CP/IP (internet) Host Name and NetBIOS (SMB Host[...]

NetBIOS over I P T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 197 on e o f th e pr i n te r s sh o wn . N o te t ha t s i nc e t he Pr i nt e r i s i de n t if i e d as a S h ar e na m e on t h e Se r ve r, i t may not ha ve the same name as the SMB Host na me on the C onfigur ation R eport. If y ou do not recognize your[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 198 IPP T roubleshooting Use the f ollowing check list to troubles hoot your networ k communication problem. Check Ph ysical Media and Network Interf ace Cards 1. V e rify that the printer is powered On. 2. V e rify that the printer and Computer are usin g the correct c abli [...]

IPP T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 199 At the C omputer Note: As IPP (the Internet P rinting Protocol) is su pported b y all Windows computers, the f ollowing procedure is written specific ally f or Windows. The I PP printing service is av ai lable f or other computer oper at ing systems through downloads f[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 200 6. T o a ssure successful printing, make sure that the printer is configur ed to support the P age Description Language (PDL) being use d by y our dr iver. T o check the PDL being used by the driv er, print a test job to file. Open and view the job in a progr am such as N[...]

EtherT alk T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 201 EtherT alk T roubleshooting Use the f ollowing check list to troubles hoot your net work communication problem. Check Ph ysical Media and Network Interf ace Cards 1. V erify that the printer is pow ered ON. 2. V erify that the printer and C omputer are usin g th[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 202 Scanning to Hard Driv e T roubleshooting Use the f ollowing check list to troubles hoot your networ k communication problem. Note: It is assumed that you purchased the Sc anning opti on to enable Sc anning to the Hard Driv e with your pri nter. If you d id not , c ontact [...]

Scanning to Hard Drive T roubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 203 At the C omputer 1. Open your W eb brow ser and enter the T CP/IP address of the printer in the Address or Location field. Press Ent er. If C entreW are Internet Services displays on the computer, you are communicating with the printer. If not, mak e[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 204 Image Quality T roubleshooting Prob l e m Ca us e Solution R epeating white or color ed marks / spots / lines / bands every 94 m m (appr ox 3.75 in) or 37 mm (appro x 1.5 in) The drum cartridge has deterior ated or is damaged. R eplace the drum cartridge that matches the [...]

Image Quality T r oubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 205 High back ground or dirt on copy. The document glass or document cover is dirty. Document may be transparen t (a tr ansparenc y). Document is on colored paper or rough paper. Document is on glossy paper. Clean the document glass and document cover. Place a s[...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 206 C olor C alibration The color calibr ation procedur e is used to ensure consistent color reproduction over time f or copies and prints. P erf orming the calibr ation procedure ad justs th e output densities to be as close to the printer’s specified values as poss ible. [...]

Image Quality T r oubleshooting W orkC entre 7425/7428/7435 Sy stem Administrator Guide 207 12. Select the Sav e button. 13. Select the Start button on the T ouch Screen. A Calib ration T est P age will print with instructions on how to perf orm the c alibrat ion. 14. F ollow the instructions to perf orm the calibration, and then select the St art [...]

T roubleshooting W orkC entre 7425/7428/74 35 Sy stem Administrator Guide 208[...]