Xerox 7 manual

1 Scan to PC Desktop: Image Retriever 7 Scan to PC Desktop includes Image Retriever , which is designed to monitor a specified folder on a networked file server or local drive for incoming scanned images . The Professional Edition of the program can also monitor e-mail inb oxes for attachment s. Image Retriever converts and transfers file s from th[...]

2 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 • Get Now • Use Default s • Settings • View Log • About • Close Settings command Before using Image Retriever it has to be configu red through the “Image Retriever Settings” dialog. Once you have inst alled the program it st arts up along with your PC and resides in the system tray . T o [...]

3 E-mail Polling This feature of Image Retriever (availab le in Professional Edition only) lets you monitor your Microsoft Outlook or Lotus Notes inbox for new messages with atta ched PDF , TIFF or XPS files generated by a Xerox device . Disable the feature if you do not want to monitor your e-mail. Use the f ollowing controls to configure e-mail p[...]

4 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 In case of Microsoft Ou tlook the “Choose Profile” dialog box displays enabling you to choose the Microsof t Outlook profile whose inbox you want Image Ret riever to monitor . Select your Microsoft Outloo k profile and click OK . In the “Image Retriever Se ttings” dialog, you will see your Micros[...]

5 Please note that if Lotus Note s is installed, but is no t configured properly , or not set for any u sers, e-mail polling will not work, and Image Retriever will display an error message (during configuring the program) or the left-hand side light indicator in the program icon will turn red (during monitoring). E-mail Polling Sup ported Xerox De[...]

6 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 Folder Polling Enable this setting to monitor a specified folder on a networked file server or local drive for incoming scanned images generated by a Xerox device. Watch Docum ent Repository Folder Click this checkbox in the “Image Retriever Settings” dialog to enable Image Retriever to monitor the f[...]

7 I nterval for checking T o set how ofte n the watched folder or monitored inbox will be checked, select a setting from the “Interval for checking” list box. The following choices are available from the list box: 1, 2, 5, 10, or 30 seconds 1, 2, 3, 5, 10, 30, or 60 min utes In addition to the above valu es, you could also select “Never“. I[...]

8 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 Monitoring an e-mail inbox is only available in the Professional Edition. In either case, the relevant signal of the Image Retriever icon on the system tray will change to “Processing” st ate (light green). For a complete list of color keys see: Image Retriever Sta tus Display . Image Retriever will [...]

9 T r ansfer documents to T o specify where Image Retriever is to place the retrieved files, click Browse and choose a PaperPort folde r . If the target folder has folder notes (subject, author , and keywords) then these will be applied to the files delivered by Image Retriever . In such a case, the corresponding folder setting in PaperPort (“Aut[...]

10 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 V iew Log co mmand T o get infromation about program events, rig ht-click the Image Retriever icon, then choose the “View Log ” command. Click OK to close this panel or the Clear Log button to delete your current list of events. About command T o get version and cop yright information about Image Re[...]

11 This information is also displayed in the Scre en T ip, specif ying the name of the application first (Im age Retriever), then e-mail polling and finally the folder monitorin g status. In the S pecial Edition of Image Retriever , the program icon has only one LED (folder monitoring st atus). Please note that Image Re triever will continue runnin[...]

12 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 Other Information ab out Image Retriever Now that you have specified the Image Retriever watch folder , watch interval, monitored inbox and Pape rPort behavior , here is some other information about Image Retrie ver . • User-specific watch folder . Only one user and one application is able to watch a [...]

13 Notes on Using Image Retriever with a Xerox WorkCentre C2424 Device Image Retriever ships with some sp ecial features designed to meet your individual needs best when using the program with a Xerox C2424 device. These are as follows: • Inst alling Image Retriever . T o ensure smooth operation between PaperPort, Ima ge Retriever and the C2424 d[...]

14 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 Notes on Using Image Retriever with a Xerox Phaser 8560 MFP Device T o ensure proper functioning between Imag e Retriever and this device, follow the step s below: First , install your device driver . Launch the Xerox Scan Utility application. Use this to create one or more user templates. Each will con[...]

15 Customized Install Y ou can define Image Retriever program defaults during installation . T o install Image Retriever with customized default s, inst all only OmniPage and PaperPort with the Scan to PC Desktop inst aller . Then browse to the IR70PRO/SE folder on the CD, and launch setup.exe from the command line with the desired parameters. Conf[...]

16 S CAN TO PC D ESKTOP : I MAGE R ETRIEVER 7 Default e-mail profile: specify the default Microsof t Outlook e-mail profile Parameter : EMAILPROFILE =<email_profile> Y ou can specify the e-mail prof ile to be used for e-mail polling. Note: e-mail polling cannot be con figured during inst all time for Lotus Notes. E-mail polling: enable or dis[...]

17 PaperPort behavior: set default PaperPort behavior: “Run PaperPort in a Window”; “Run PaperPort Min imized” or “Don’t run PaperPort”. Parameter : PPACTION =[0...2] Example 1: Installing Image Retriever to watch the folder ’Documents’ on the P drive with German user interfa ce: setup.exe /L1031 /v”WATCHFOLDER=P :Documents FOL[...]