Xerox 4590 manual

Xerox 41 10/4590 Getting Started 701P44041 V ersion 2.0 September 2005 Xerox 41 10/4590 Copier/Printer[...]

Xerox Corporation Global Knowledge & Lan guage Services 800 Phillip s Road Building 845 Webster , New Y ork 14580 © Copyright 2005 by Xerox Corporation. All Rights Reserved. Copyright protection claimed incl udes all forms and matters of copyrighted material and in formation now allowed by statutory or judicial law or hereinafter granted, incl[...]

Xerox 41 10/4590 Getting S tarted i T able of content s 1. Before Using the Mach ine 1-1 Symbols used in this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Other symbols or conventions used in this guide . . . . . . . . 1 -2 Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Electrical[...]

Xerox 41 10/4590 Getting S tarted ii T able o f contents 2. Product Overview 2-1 Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Power on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Xerox 41 10/4590 Getting S tarted 1-1 1. Before Using the Machine This guide provides all the necessary opera ting procedures and maintenance information, including h o w to clear p aper jams, daily care, setting various items, and precautions. Please read this guide thoroug hly to obtain the best performance on this product. After readin g this gu[...]

Xerox 41 10/4590 Getting S tarted 1-2 1. Before Using the Machine NOTE: This symbol calls your attention to informa tion that is helpful, but not essential to complete a procedure or task. This symbol indicates that there is additional information from another source, such as a web site or manual. Other symbols or conventions used in this guide •[...]

Xerox 41 10/4590 Getting S tarted 1-3 1. Before Using the Machine Safety notices This Xerox product and the reco mmended supplies are designed and tested to meet strict safety requiremen ts. These include safety agency approval and compliance to est ablished environmental st andards. Please read the following instructions carefully before operating[...]

Xerox 41 10/4590 Getting S tarted 1-4 1. Before Using the Machine • Do not place the machine where people may step or trip on the power cord. Do not place objects on the power cord. • Do not override or disable electr ical or mechanical interlocks. • Do not obstruct the ventilation openings. These openings prevent overheating of the machin e.[...]

Xerox 41 10/4590 Getting S tarted 1-5 1. Before Using the Machine Laser safety North America This product complies with safety st andards and is certified as a Class 1 Laser product under the Ce nter for Devices and Radiological Health (CDRH) of the Unit ed S tates Food and Drug Administration (FDA) implemented regulations for laser products. This [...]

Xerox 41 10/4590 Getting S tarted 1-6 1. Before Using the Machine Europe and other market s This product complies with IE C60825, Laser Safety Product s. The equipment complies with laser p roduct performance standards set by go vernmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the [...]

Xerox 41 10/4590 Getting S tarted 1-7 1. Before Using the Machine Safety st andards North America This Xerox product is safe ty certified by Underwriters Laboratories Incorporated to S tandards UL60950-1 (first edition), and CSA International CAN/CSA C22.2 No. 60950-1 -03 (First Edition). Europe and other market s This Xerox product is safe ty cert[...]

Xerox 41 10/4590 Getting S tarted 1-8 1. Before Using the Machine Operational safety Y our Xero x equipment and supplies were designed and tested to meet strict safety requirement s. These include safety agency examination, approval, and compliance with est ablished environmental st andards. Y our at tention to the following sa fety gu idelines wil[...]

Xerox 41 10/4590 Getting S tarted 1-9 1. Before Using the Machine Ozone safety This product produces ozone duri ng no rmal operation. The ozone is heavier than air , and the quantity is dependent on print volume. Providing the correct environment al parameters, as specified in the Xerox installation pro cedures, ensures that concentration levels me[...]

Xerox 41 10/4590 Getting S tarted 1-10 1. Before Using the Machine In Canada (ICES-003) This Class “A” digita l apparatus complies with Canadia n ICES- 003. Cet appareil numé rique de la classe “A” est conforme á la norme NMB-003 du Canada. Regulatory information for RFID This product generates 13.56 MHz using an Ind uctive Loop System as[...]

Xerox 41 10/4590 Getting S tarted 1-1 1 1. Before Using the Machine Certifications in Europe The CE marking that is applied to this pro duct symbolizes Xerox Declaration of Conformity with t he following applicable Directives of the European Union as of the dates ind icated: January 1, 1995: Council Directive 73/23/EEC am ended by Council Directive[...]

Xerox 41 10/4590 Getting S tarted 1-12 1. Before Using the Machine It’ s illegal... In the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain ci rcumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United S tate[...]

Xerox 41 10/4590 Getting S tarted 1-13 1. Before Using the Machine S tamp s and other representatives of value, of whatever denomination, which have been or may be issue d under any Act of Congress. 2. Adjusted Compensation Certificates for V eterans of the W orld Wa r s . 3. Obligations or Securities of any Foreign Government, Bank, or Corporatio [...]

Xerox 41 10/4590 Getting S tarted 1-14 1. Before Using the Machine In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain ci rcumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current pap er money . 2. Obligations or securit[...]

Xerox 41 10/4590 Getting S tarted 1-15 1. Before Using the Machine In other countries Copying certain documents may be illegal in your country . Penalties of a fine or imprisonment may b e imposed on those found guilty of making such reproductions, which include: • Currency notes • Bank notes and cheques • Band and government bonds and securi[...]

Xerox 41 10/4590 Getting S tarted 1-16 1. Before Using the Machine Environment al notices for Canada T erra Choice Environmental Services, Inc. of Canada has verifie d that this Xerox product conforms to all applicable Environment al Choice EcoLogo requirements for minimized imp act to the environment. As a particip ant in the Environment al Choice[...]

Xerox 41 10/4590 Getting S tarted 1-17 1. Before Using the Machine Product recycling and di sposal If you are managing the disp osal of your Xerox product, please note that the product cont ains lead and other materials whose disposal may be regulated due to environ mental considerations. The presence of lead is fully consistent with global regulat[...]

Xerox 41 10/4590 Getting S tarted 1-18 1. Before Using the Machine Related information sources This section describes the guides provided with t h is machine. • User Guide: This guide describes all the necessary steps for copy/print/scan jobs, clearing p aper jams, daily care, and safety information. • Administrator Guide: System Administrato r[...]

Xerox 41 10/4590 Getting S tarted 2-1 2. Product Overview KEY POINT : The User Interface (UI) screens shown in this guide may or may not reflect the screens disp layed on your 41 10/4590 system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI scr eens in this guide are a representation of the type of[...]

Xerox 41 10/4590 Getting S tarted 2-2 2. Product Overview Machine componen t s W ARNING: T o prevent personal in jury , do not touch any labeled area that indicates High T emperature. No. Component Function 1 DADF Duplex Automatic Documen t Feeder 2 Document cover Holds a document in place on the document glass. 3 User In terface The User Interface[...]

Xerox 41 10/4590 Getting S tarted 2-3 2. Product Overview No. Component Function 14 Left cover Open to access the top cover and to remove paper jams. 15 Front cover Open to remove p aper jams. 16 <Confirmation> indicator This lights when a docume nt is loaded correctly . 17 Document guides Use these guides to align the edges of the document. [...]

Xerox 41 10/4590 Getting S tarted 2-4 2. Product Overview No. Component Function 27 Interposer (C over/ T ran sparency separator tray) Load paper for co ver or transparen cy separators. Pape r loaded her e is not used for copying. 28 Decurl button Press this butt on to decu rl copied paper . 29 Output tray Copies are delivered here when sp ecific o[...]

Xerox 41 10/4590 Getting S tarted 2-5 2. Product Overview NOTE 1: Throughou t this guide, Finisher D and Booklet Finisher D may be referred to simply as th e Finisher. NOTE 2: Throughou t this guide, the Duplex Automatic Document Feeder is abbreviated as "Document Feede r.” Power on/off Switch on the power before operating the machin e. The [...]

Xerox 41 10/4590 Getting S tarted 2-6 2. Product Overview Power off Perform the following to power of f the machine: 1. Before switching of f the power ensure that all copy or print jobs have completely finished. Furthermore, ensure that the <Online> indicator is not lit. KEY POINT 1: Switching off th e power before copy/print jobs are comple[...]

Xerox 41 10/4590 Getting S tarted 2-7 2. Product Overview Power Saver mode The machine is equipped with a Power Saver feature that automatically reduces pow er consumption af ter a period of time of inactivity . The Power Saver feature has two modes, a Low Power mode and Sleep mode. The machine enters the Low Power mode af ter the machine remains i[...]

Xerox 41 10/4590 Getting S tarted 2-8 2. Product Overview User Interface (UI) The User Interface (UI) consist s of the Control Panel and T ouch Screen. The following describes the names and functions of components o n the control panel. No. Component Function 1 Control pan el Allows keypad selection of features. 2 T ouch Screen Allows selections to[...]

Xerox 41 10/4590 Getting S tarted 2-9 2. Product Overview 4 All Services Displays the menu screen. 5 Power Saver Light s when the machine is in the Power Saver mode. T o cancel the Power Saver mode, press this button. 6 Clear All Clears all program ming and retur ns the machine to its default settings. 7 Interrup t Interrupt s the printing or copy [...]

Xerox 41 10/4590 Getting S tarted 2-10 2. Product Overview[...]

Xerox 41 10/4590 Getting S tarted 3-1 3. Basic Operation This chapter describes basic operation about the machine, including: • Copying •P r i n t i n g • Scanning • Printing local disk docu ments[...]

Xerox 41 10/4590 Getting S tarted 3-2 3. Basic Operation Basic copying and scanning Copying: This function and it s related features copies original documents and does one of the following: • Immediately prints output copie s of the original document. • Prints copies and save s the scanned original for future use. • Saves the scanned original[...]

Xerox 41 10/4590 Getting S tarted 3-3 3. Basic Operation The DADF accept s the following. Document Glass The Document Glass acce pts single-she et or book-form documents up to a maximum of 1 1 x 17 in./A3 size. CAUTION: When copying thick document s/books, do not use excessive force to press the Document Glass cove r against the documents as this m[...]

Xerox 41 10/4590 Getting S tarted 3-4 3. Basic Operation c. When the d ocuments are loaded correctly , the Confirmation indicator lights. d. Move the document guide until it just to uches the edge of the document s. NOTE: When loading document s in the DADF , the timing for liftin g up the document feeder tray may be set. e. Proceed to St e p 3 . 2[...]

Xerox 41 10/4590 Getting S tarted 3-5 3. Basic Operation b. Close the document cover . NOTE: The size of the document on the glass is displayed on the Message Area of the T ouch Screen, if the document is standard size ; c. Proceed to St e p 3 . 3. Press the All Services button, or press the Copy button (if it is available ): The following screen i[...]

Xerox 41 10/4590 Getting S tarted 3-6 3. Basic Operation 4. Select Copy . If the previous settings still remain, p ress the Clear All button.[...]

Xerox 41 10/4590 Getting S tarted 3-7 3. Basic Operation 5. Select one of the copy bu ttons (circled in red below). • Copy: This feature copies scanned document s. • Copy & Save: This feature copies scanned documents and save them as dat a to the mailbox on the machine Y ou can print saved dat a from the Mailbox or change settings. • Save[...]

Xerox 41 10/4590 Getting S tarted 3-8 3. Basic Operation 7. Enter the desired number of copies by pre ssing the corresponding numbers on the keyp ad. • A maximum quantity of 9999 can be entered. • The entered number appears on the upper right of the display . • If you enter an incorrect value, press the C button and re- enter the correct valu[...]

Xerox 41 10/4590 Getting S tarted 3-9 3. Basic Operation 8. Select the desired scannin g function. • E-mail: This feature scans the original docu m ents and sends the scanned data a s an e-mail att achment to the designated address. • Scan to Mailbox: This feature scans the original documents and saves the scann ed data to the machine’ s mail[...]

Xerox 41 10/4590 Getting S tarted 3-10 3. Basic Operation If the previous settings still remain, p ress the Clear All button. 10. Select a mailbox to which the dat a will be saved. 1 1. If appropriate, select desired featu res from the various tabs. Proceed to the next step. 12. Press the Start button to copy or scan the job. NOTE 1: If a problem o[...]

Xerox 41 10/4590 Getting S tarted 3-1 1 3. Basic Operation Canceling a copy or scan job T o cancel a copy or scan job, follow the proce dure below . 1. Press Sto p either on the touch screen o r the Sto p button on the Control Pa nel. 2. As the copy or scan job stop s, the screen displays a Clear button. T ouch the Clear button to stop the job. 3. [...]

Xerox 41 10/4590 Getting S tarted 3-12 3. Basic Operation 4. From the Job S tatus screen, choose the job to cancel, and then select Stop . Printing Use the following procedure when printing from you r client workstation. NOTE: The printing steps and screens may vary depending on the application sof tware you are using. For specific information, ref[...]

Xerox 41 10/4590 Getting S tarted 3-13 3. Basic Operation Print Copy & Print Jobs document s procedure Use the following procedure when printing Copy & print Jobs documents at the machine. NOTE: Features and screens may vary depending o n your machine’s configuration. 1. Press the All Services button. 2. Select Check Mailbox .[...]

Xerox 41 10/4590 Getting S tarted 3-14 3. Basic Operation 3. Select Copy & Print J obs . 4. Select a mailbox. 5. Select Document List .[...]

Xerox 41 10/4590 Getting S tarted 3-15 3. Basic Operation 6. Select a document. NOTE: Up to 100 copied, printed, and scanned docume nts may be stored. 7. Select the Change Settings / Print button. 8. Select the desired item or items. 9. Select Print .[...]

Xerox 41 10/4590 Getting S tarted 3-16 3. Basic Operation[...]

Xerox 41 10/4590 Getting S tarted 4-1 4. Loading Paper This section describes how to load pap er in the trays. About p aper Paper types in the trays The machine automatically detect s the size and orientation of loaded pap er in trays. The paper type, however , must be set. Normally , plain paper type is set for each tray . If you load paper that i[...]

Xerox 41 10/4590 Getting S tarted 4-2 4. Loading Paper NOTE 2: If the ma chine runs out of paper d uring a copy or print job, you must refill the tra y that the machine chose for your print job. Ensure that the tray is set for the same size and orient ation as it was before paper was depleted. Loading p aper in T rays 1 and 2 Use the following proc[...]

Xerox 41 10/4590 Getting S tarted 4-3 4. Loading Paper Loading p aper in T rays 3 and 4 Use the following procedure for loading p aper in trays 3 and 4. NOTE: When the machine runs out of p aper during a copy or print job, the UI displays a message . Follow the instructions on the UI for adding paper to the appropriate tray or trays. The copy or pr[...]

Xerox 41 10/4590 Getting S tarted 4-4 4. Loading Paper b. Ensure that the pape r guides are adjusted to the same size as the p aper in the tray . KEY POINT : Do not load p aper above the MAX line. 6. Gently push the tray in until it stop s. Loading p aper in tray 5 (Byp ass) If you copy or print to a paper size that is differe nt from the paper loa[...]

Xerox 41 10/4590 Getting S tarted 4-5 4. Loading Paper KEY POINT : Do not load p aper above the MAX line. Do not load more than one size into the tray . 4. When loading nonst andard paper size, move the p aper guides to accommodate the p aper . 5. Complete your copy or print job. Loading p aper in T rays 6 and 7 If you have the optional T rays 6 an[...]

Xerox 41 10/4590 Getting S tarted 4-6 4. Loading Paper Loading p aper in T ray 8 (Interposer) If you have an optional Interposer (T ray 8), use the following procedure for loading p aper into it. KEY POINT : The Interposer (T ray 8) is used when your desired output includes separa tors, or covers; therefore, it cannot have an image copied on to it.[...]

Xerox 41 10/4590 Getting S tarted 4-7 4. Loading Paper Loading t ab stock into any tray When using single reverse t abs, load the tabs on the right with the highest tab at the front of the machine; refer to the illustration below: Loading t ab stock into T ray 5 (Byp ass) When using single straight t abs, load the tabs on the lef t with the highest[...]

Xerox 41 10/4590 Getting S tarted 4-8 4. Loading Paper[...]

Xerox 41 10/4590 Getting S tarted 5-1 5. Maintenance Refer to your User Guide for information and s tep-by-step instructions for replacing or maintaining the following consumables: • Replacing the Dry Ink/T oner Cartridge • Replacing the Dry Ink/T oner W aste Container • Replacing the S taple Cartrid ge • Replacing the S taple Cartrid ge fo[...]

Xerox 41 10/4590 Getting S tarted 5-2 5. Maintenance Customer Replaceable Units (Cruse) Call 1-800-821-2797 to order a new Dry Ink/T oner W aste Container . KEY POINT : Please have your machine serial number and your Xerox 41 10/4590 customer number ready when you call to order supplies. Supply item Re order number Impressions/unit Dry Ink/T oner W[...]

Xerox 41 10/4590 Getting S tarted 6-1 6. Problem Solving This section information about various problem solving situations. Most times, instructions for solving problems are provided on the User Interface, in the User Guide, or a combination of both. Fault clearance If a fault or problem occurs, there a re several ways you can identify the type of [...]

Xerox 41 10/4590 Getting S tarted 6-2 6. Problem Solving Paper jams When a pape r jams occurs, the machine stops and an alarm sounds. The UI displays a message. Follow the instructions for removing the jammed pa per . If the pape r tears while attempting to remove it, ensure that you remove any torn pieces fro m the machine. If the UI continues to [...]

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701P44041[...]