Xerox 4260C manual

Wo r k C e n t r e ® 4260 Series Quick Use Guid e Version 0.3 29.07.08[...]

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W orkCen tre® 4260 Series Quick Use Guide[...]

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quick use guide 1 Xerox W orkCentre 4260 Series Quick Use Guide Thank you for choosing the WorkCentre 4260 Series. If you work through the procedures in this book in the order they are pre sented, you will successfu lly: Connect the WorkCentre 4260 Series Printer to a network Set-up the WorkCentre 4260 Series Printer Install optional features Opera[...]

2 quick use guide For information about Safety, Regulat ory Informatio n, Environmental Complian ce, Illegal Copies, and Product Recycling and Disposal, p lease refer to the relevant secti ons in the User Guide. If you require more detaile d information about any of the feature s available on your device, please refer to the User Gui de and the Sys[...]

quick use guide 3 Install the W orkC entr e 4260 Series 1 Unpack the machine and any hardwa re options 2 Locate the Installati on Instructions. 3 F ollow the Instal lation Instructions to assemble the ma chine and hardwar e options. The result will be one of the f ollowing configur ations. Features Wo r k Ce n t re 4260C Wo r kC e nt r e 4260S Wo r[...]

4 quick use guide NOTE: A low stand is available for the Tray 4 configuration, a high stand is available for the Tray 1 and 2 configuration. 4 In addition y ou will hav e: • P ower Cord •U s e r D o c u m e n t a t i o n C D • Syst em Administration CD •P r i n t D r i v e r C D • Quick Use G uide (this book) • P rint Cartridge • C on[...]

quick use guide 5 S witch On the Machine Once the machine has been asse mbled it must be configured. This is done usin g the Product Enablement Key w hen the machine is switched on for the f irst time. The Product Enablement Ke y is delivered in a plastic tube inside the box with the machine. The procedure to configure the machine is as follows: 1 [...]

6 quick use guide 9 The Def ault Paper Size screen is displayed. Select eithe r A4 or 8.5 x 11 inches and select Next . 10 The Customer Support and Sup plies Numbers screen is display ed. Enter the Customer Support Telephone Number and the Supplies Telephone Number and select Next . NOTE: This is for reference only. You may leave these fields blank[...]

quick use guide 7 Y our W orkCen tre 4260 Inside the Device There are Customer Replaceable Units in the device, the Toner Cartridge ( 6 ) and the Drum Cartridg e ( 7 ). The Serial Number is on the inside of the front cover. 5 2 3 1 Control Panel: Touch Screen and Numeric Keypad 4 Paper Tra ys: Tray 2, 3, 4 and HCF are standard on the WorkCentre 426[...]

8 quick use guide Con trol P anel Overview Item Description Services Home Displays the Services screen to e nable selection of features. Services Use to access the feature options. Job Status Use to view the current job status and other job queues. Machine Status Use to access machine in formation, status, Serial Number and to print reports. Displa[...]

quick use guide 9 Load P aper into the P aper T ra ys 1 Open the paper tr ay and load paper into the tra y. Do NOT fill abov e the Max line. 2 Adjust the guides to hold the pape r against the right side of the tr ay. 3 When you cl ose the tr ay, the P aper Settings screen will disp lay. Input the size, type and color of the paper y ou hav e loaded [...]

10 quick use guide C onnecting to the Network Follow these instructions to conne ct the machine to an Ethern et TCP/IP network. If you are connecting your ma chine to a di fferent type of network, or you wish to use other protocols, refer to the System Administr ation CD . T est the de vice Before connecting the machine to your net work, make sure [...]

quick use guide 11 •P r e s s t h e Machine Status button then select Tools > Connectivity and Network Setup > Advanced > Networ k Setting > Network Setup > TCP/IP Options > TCP/IP Settings . • The allocat ed T CP/IP address is in the Name/Address field. 2 Con firm that an IP address has been a llocated an d that it is an ap p[...]

12 quick use guide Install P rint Driv ers This procedure describes how to install Print Drivers using the Print Driver C D. NOTE: If you wish to install differ ent print dr ivers or are using a different operating system refer to the System Admini stration CD for full details. The Print Drivers are on the Print Driver CD that was delivered with yo[...]

quick use guide 13 E-mail Setup If you wish to setu p the E-mail service follo w this procedure. If you do not wan t to setup this s ervice at this time cont inue on to Fax Setup on page 15 . NOTE: If you do not see the E-mail button on the Services Home screen, enable E-mail in the Tools Path w ay. (Press Log In/Out > Password [1111] > Enter[...]

14 quick use guide 9 Enter the Login Name and P asswor d . 10 Click Apply to confirm your settings. 11 Fro m th e P roperties menu, click Services > E-mail Settings > Default . 12 T o amend the settings on the E-ma il Setup screen, click Edit f or each options group. 13 When you have ma de your selections clic k Apply . NOTE: For more informa[...]

quick use guide 15 F ax Setup The WorkCentre 4260 X and XF Series conf iguration has Fax installed as standard. The Fax Kit will require setup when the machine is installed. Setting up the F ax Kit 1 Set up the F ax Kit using the instructions in the Kit. 2 Con nect the telephone line to the Line connector on the devi ce. 3 If you wish to attach a h[...]

16 quick use guide Installing Option Kits This section provides in structions on how to install a nd configure optional features: • Network Accounting •S e r v e r F a x NOTE: For more instructions on installing and configuring Serv er Fax and Network Accounting, refer to the System Ad ministration CD. Installing Option Kits All the Option Kits[...]

quick use guide 17 Serv er F ax The Server Fax feature enab les Users to send documents to one or more fax machines via the telephone network without having a dedicated telephon e line connected to the machine This is achie ved by connecting the machine to a network Fa x Server which can manage fax transmissi ons throughout an organisation. Install[...]

18 quick use guide Making C opies 1 Load the documents to be copied either f ace up in the Document F eeder or f ace down to the rear left corner of the Document Glass. 2 Pr ess the Services Home button and then Copy . The Co py screen will be display ed. 3 Select the required f eatures using the T ouch Screen. The features are shown in the table b[...]

quick use guide 19 Additional C opy F eatur es R educe / Enlarge Originals can be reduced or en larged between 25% and 400%. To use this option, select the Copy tab. Select any one of the preset reduce/enlarge ratios or select More t o access custom setting s. Image quality adjustment You can enhance the cop y quality of th e output based on the ty[...]

20 quick use guide P rinting a Document 1 Ensure that the correct X erox W orkCen tre 4260 Series printer driv er has been installe d on your PC. T o inst all the print driv ers ref er to Install P rint Driv ers on page 12 . You can also access the Print Drivers by referring to the CentreWare Print and Fax Services CD or you can download the latest[...]

quick use guide 21 Additional P rint F eatures Rota te ima ge This feature enables you to rotate the page through 180 degrees. To use this option, click th e Advan ced tab and click on Image Options . Select Enabled to rotate page images 180 degrees from their current orientation. Select Disable to turn the feature off. Sav ed settings Frequently ([...]

22 quick use guide Sending a F ax NOTE: This feature is only av ailable on the WorkCentre 4260 X/XF configuration. 1 Load the documents to be f axed either f ace down on the Docu ment Glass or f ace up into the Document F eeder. 2 Pr ess the Services Home button and choose the Fax option. This displays the Fa x screen. 3 Enter the recipien t’s f [...]

quick use guide 23 NOTE: To confirm the Fax job, press the Job Status button on the Control Panel to display the Job Status screen. Th e queued job will be displayed.[...]

24 quick use guide Additional F ax F e atur es Delay ed s end This feature enab les you to specify the time the fax is transmitted. This option can be used to delay tr ansmission of a fax job to an off- peak period to reduce the cost of the call. To use this option, select the Fax Options tab. Sele ct Fax Options > Delayed Send . Change the reso[...]

quick use guide 25 Network Sc anning Network Scanning enables you to scan your hard copy docu ments and store them as electronic files. 1 Load the documents to be scanned either f ace down on the Document Glass or f ace up into the Document F eeder. 2 Pr ess the Services Home button on the Con trol P anel. Select th e Network Scanning option. This [...]

26 quick use guide 5 Pr ess Start to scan your documents. NOTE: To confirm the scan job, press the Job Status button on the Control Panel to display the Job Status screen. Th e queued job will be displayed. Update T emplates Use a recently created or update d template before the system automatical ly adds it to the template list Network Scanning Ad[...]

quick use guide 27 Additional Network Sc anning F eatures Creating Sc anning T emplates Templates are used in network sca nning to define the destination and scan settin gs for your scan job . Your workflow will be more efficient if you c reate specific templates for your most frequent scann ing jobs. New templates are ba sed on the settings config[...]

28 quick use guide Sending an E-mail 1 Load the documents to be E-mailed either f ace down on the Documen t Glass or f ace up into the Document F eeder. 2 Pr ess the Services Home button on the Con trol P anel. 3 Select E-mail . 4 Select From an d enter the ad dress you want to ap pear in the Fro m field of the E-mail. NOTE: This field may have bee[...]

quick use guide 29 Additional E-mail F eatur es Color A ttachments When the Color scan option is selected you w ill also be able to attach a full color image to your email in a JPEG format. This format is a better compression format for color bitmaps. To enable Color scan to E-ma il select the E-mail tab and choos e the Output Color option. Select [...]

30 quick use guide Enhance y our W orkC entr e’s productivity The WorkCentre 4260 Series is a powerful multi function device with many digital functions integrated into one sleek system. I t is designed to support large workgroups in different production environments. You can do more with less and streamline your workflow wi th these productivity[...]

quick use guide 31 Customize y our device On-line Address Book R emote Administr ation The machine can be setup to reflect your office’s workflow. For example, the initial scre en you see when you walk up to the machi ne can be either t he Machin e Status , Job Status or one of the Services . Default settings for each of the Service s can be set [...]

32 quick use guide Send paper documents as E-mail Easy Consumable Managemen t P owerf ul Documents Scanned documents can be se nt as E-mail attachments to a specified E-mai l recipient or recipien ts. Access to the E-mail features is gained using th e Services Home button on the Control Pane l and the E-mail op tion on the d isplay. Thi s is an exc[...]

quick use guide 33 T r oubleshooting A variety of situations can effect the qual ity of your output. For optimal performance, ensure the guidelin es in the User Guide are followed. The documentation and the fault messages on the machine help you to locate and resolve a problem eas ily. Some problems can be re solved by switchin g of f and switching[...]

34 quick use guide P aper jams The screen will indicate th e location of the jam. • F ollow the instruction s on the display to clear the paper f rom the paper path. • Ensure that all jam clear ance doors and covers are returned to their correct positions. NOTE: Jam Clearance areas may vary depending on your machine model and configuratio n. Do[...]

quick use guide 35 Help When using your de vice, detailed and time ly help is available a t your fingertips. You can access Help informa tion and tips from a variety of sources. On the device Press Help at any time to access the on-line help screens. Mes sages, screen instructions and graphics provi de additional information. Document ation Most an[...]

36 quick use guide On Cent reW are Internet Services Click Index to view the contents of the Internet Services site. Click Help to take you to the Xerox on-line support web site.[...]

quick use guide 37 Gr eenwich Mean Time Offset http://wwp.green wichmeantime.com/ . City/Region/ Country GMT Offset City/ Region/ Country GMT Offset City/Region/ Country GMT Offset International Date Line We st -12.0 Switzerland +1.0 Chennai +5.5 Midway Island -11.0 Luxembourg +1.0 Kolk ata +5.5 Samoa -11.0 Austria +1.0 Mumbai +5.5 Hawaii -10.0 Cro[...]

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