Sony ICD-MS1 manual

Operating Instructions Memory Stick IC Recor der 3-045-838- 12 (1) ©2000 Sony Corporation ICD-MS1[...]

2 Notice for users Program ©2000 Sony Corporation Documentation ©2000 Sony Corporation All rights reserved. This manual or the software described herein, in whole or in part, may not be reproduced, translated or reduced to any machine readable form without prior written approval from Sony Corporation. IN NO EVENT SHALL SONY CORPORATION BE LIABLE [...]

3 Overview What is the Memory Stick IC Recorder? . . . 4 What is “Memory Stick“ ? ..................... 5 Features of the ICD-MS1 IC Recorder ..... 7 About This Manual ................................ 8 Getting Started Step 1: Installing the Battery ................ 9 Step 2: Setting the Clock ..................... 10 Step 3: Inserting a “Mem[...]

4 Overview What is the Memory Stick IC Recorder ? The Memory Stick IC recorder enables you to record and play back oral messages recorded on a “Memory Stick“. Recording When a new message is recorded, it is automatically added after the last recorded message. Unlike with tape recorders, you do not need to worry about recording over previously r[...]

5 Overview What is “Memory Stick“ ? What is “Memory Stick“? “Memory Stick“ is a new compact, portable and versatile IC recording medium with a data capacity that exceeds a floppy disk. “Memory Stick“ is specially designed for exchanging and sharing digital data among “Memory Stick“ compatible products. Because it is removable, ?[...]

6 What is “Memory Stick“ ? (Continued) Notes on using a “Memory Stick“ • Recorded data may be lost or damaged in the following situations: – If you remove the "Memory Stick", turn the power off, or detach the battery for replacement when accessing. – If you use the "Memory Stick" near static electricity or electric[...]

7 Overview Featur es of the ICD-MS1 IC Recor der 63 minutes (SP)/131 minutes (LP) recording time (using the supplied 16MB “Memory Stick“) and recording up to 965 messages* 1) This unit is suitable for recording long meetings or lectures. Up to 340 folders* 2) can be created to save messages Labeling folders and messages (page 27) You can label [...]

8 About This Manual There are following sections in this manual. • Getting Started (page 9) Preparation for using the IC Recorder • Basic Operations (page 12) Basic operations of the IC Recorder (Recording, playing back and erasing messages) • Various Ways of Playback (page 19) • Editing Messages on the IC Recorder (page 21) • Other Funct[...]

9 Getting Started Replacing the batteries The battery indicator in the display window shows the battery condition as follows: When "LOW BATTERY" is displayed, replace the batteries with new ones. Notes • Do not use manganese batteries for this unit. • When you replace the batteries, insert the new ones within 3 minutes after you remov[...]

10 4 Set the date and time. 1 Press the jog lever up or down to select the digits of the year. 2 Press the jog lever. The month digits will flash. 3 Set the month, day, and the time in sequence, then press the jog lever. The menu mode will be displayed again. 5 Press MENU button. Exit from the menu mode. To display the current time Press STOP butto[...]

11 Getting Started Step 3: Inserting a “Memory Stick“ into the IC Recor der Insert a “Memory Stick“ into the Memory Stick slot in the direction of b on the “Memory Stick“ as shown below. Notes • Make sure to insert the “Memory Stick“ firmly. • Do not insert a “Memory Stick“ in a different direction. It may cause malfunction [...]

12 2 Start recording. Note on recording Noise may be recorded if an object, such as your finger, etc., accidentally rubs or scratches the unit during recording. 3 Stop recording. If you do not change the folder after you stop recording, the next time you record you will record in the same folder. Note While the OPR indicator flashes or lights in or[...]

13 Basic Operations To stop recording You can also stop recording by pressing the STOP button instead of the z REC/STOP button. To change the recording mode See page 34. To select the microphone sensitivity You can select the microphone sensitivity by switching the MIC SENS selector on the rear of the unit. H (high): To record at meetings or in a q[...]

14 To review during recording If you press the jog lever up during recording, recording stops and you can search backwards while listening to fast playback sound. After you release the jog lever, playback starts from that point. You can also do this operation during recording pause. However, you cannot hear the sound during review in this case. Sta[...]

15 Basic Operations Playing Back Messages To play back a previously recorded message, start from Step 1. To play back a message you have just finished recording, start from Step 3. 1 Select the folder *. 2 Select the message number. 1 1 1 1 1 Press the FOLDER button repeatedly to display the folder containing the message you want to play back. 2 2 [...]

16 If the last message is long and you wish to start playback at a later part of the message, keep pressing the jog lever down to play back the message to the end and then press the jog lever up while “MSG. END” is flashing to go back to the desired point . (For messages other than the last one, go to the beginning of the next message and play [...]

17 Basic Operations Erasing Messages You can erase the recorded messages one by one or all messages in a folder at a time. Note that once a recording has been erased, you cannot retrieve it. Erasing messages one by one When a message is erased, the remaining messages will advance and be renumbered so that there will be no space between messages. 1 [...]

18 3 While the display is flashing, press ERASE button. To cancel erasing Press STOP before step 3. Notes • While “ERASE ALL“ is displayed in the display window or the OPR indicator flashes in orange, do not remove the “Memory Stick“, batteries, or the AC adaptor. This may damage the data. • An error message will appear in the display w[...]

19 Various Ways of Playback NORMAL F AST SLO W Various Ways of Playback Adjusting the Playback Speed You can adjust the speed of the playback with the use of the PLAY SPEED selector on the rear of the unit. To play back rapidly Set PLAY SPEED to FAST. When playback starts, “FAST PLAY” will flash three times in the display window and the message[...]

20 Playing R epeatedly — Repeat Play Playing back one message repeatedly — One Message Repeat During playback, press the jog lever for more than one second. “ “ will be displayed and the selected message will be played back repeatedly. To resume normal playback Press the jog lever again. To stop playback, press STOP button. A-B REPEAT / PRI[...]

21 Editing Messages on the IC Recorder Editing Messages on the IC Recorder Adding a Recor ding Adding a Recording to a Previously Recorded Message You can add a recording to the message being played back. The added recording will be placed after the current message and counted as a part of the message. 1 During playback, press z REC/ STOP button fo[...]

22 To mark an index during recording While recording a message, press INDEX button at the point you want to divide. The new message number is added at the point you pressed INDEX button, and “ADD INDEX“ flashes three times. The message will be divided in two messages; however, the messages will be recorded without a break. 1 Tip You can add an [...]

23 Editing Messages on the IC Recorder To play the divided messages continuously Select “ON” for “CONT.” as described in “Playing Back All Messages in a Folder Continuously” on page 37. Notes • You need a certain amount of space in the “Memory Stick“ to add an index. For more information, see “System Limitations“ on page 64. ?[...]

24 Adding / Deleting Folders By default setting, there are three folders: “FOLDER01“, “FOLDER02“, and “FOLDER03“. You can add folders as you like up to a maximum of 511. You can also delete unnecessary folders. Note The maximum number of folders you can add varies depending on the capacity of a “Memory Stick“ or using conditions. ?[...]

25 Editing Messages on the IC Recorder Moving Messages to a Dif ferent Folder You can move the recorded messages to another folder. Example: Moving Message 3 in FOLDER 02 to FOLDER 03. 1 Play back the message you want to move. 2 While playing back the message, press FOLDER button. The first and last 5 seconds of the message will be played back 10 t[...]

26 Adding Priority Mark(s) — Priority Mark Function You can add priority mark(s) to the desired message to sort messages by the number of priority marks instead of the recorded date and time. There are four levels, " vvv " (the most important), " vv ", " v ", and no priority mark. You can add priority marks both in t[...]

27 Editing Messages on the IC Recorder              OLD ER  01  O   FL D E R  NA  M E F Labeling Folders or Messages — Folder / Message Name You can label folders or messages yourself. 1 Tip You can also label folder or messages using the supplied “Memory Stick Voice Editor“ software. F[...]

28 Labeling Folders or Messages (Continued) 1 Longer folder names The display window can display up to 10 characters only. If the name is more than 10 characters, it can be read by scrolling in the display window when the folder name is selected (see step 1 on page 12 or 15). The name cannot be scrolled in other display windows. 1 To cancel labelin[...]

29 Editing Messages on the IC Recorder Using the jog lever and buttons when labeling a folder / message Do this To do Press the jog Set a character lever briefly (The cursor moves the next). Press the jog Set the name lever for more than (Finishing entering 1 second the name). Press the jog Select characters lever down briefly (move to the next). P[...]

30 2 Press the jog lever. The alarm setting mode will be displayed in the display window. 3 Press the jog lever up or down to select "ON". If "ON" has already been selected, follow the next steps. 4 Press the jog lever. "DATE" will be displayed in the display window. 3 Set the alarm date and time. To play back on a des[...]

31 Other Functions To play back once a week 1 Press the jog lever up or down to select the day of the week. 2 Press the jog lever. The hour digits will flash. 3 Press the jog lever up or down to select the hour digits, and press the jog lever. The minute digit will flash. 4 Press the jog lever up or down to select the minute digits, and press the j[...]

32 Playing Back a Message at a Desired Time with an Alarm (Continued) Notes • If the alarm time comes while another message is being played back with an alarm, the playback stops and the new message will be played back. • If the alarm time comes during recording, th e alarm will sound after the recording is finished. “ , ” will flash when t[...]

33 Other Functions Pr eventing Accidental Operation — HOLD function Slide the HOLD lever in the direction of the arrow. “HOLD” will flash three times, indicating that all the functions of the buttons are locked. To cancel the HOLD function, simply slide the HOLD lever in the opposite direction. Note When the HOLD function is activated during [...]

34 v Press DISPLAY button 4 Recorded date and time The date and time the current message was recorded. If the clock has not been set, “--M--D--:--” will be displayed. Only the starting time of the recorded message is displayed. The displayed time does not advance during the recording. v Press DISPLAY button 5 Message name The message name will [...]

35 Other Functions Formatting a “Memory Stick“ You can format a “Memory Stick“ using the Memory Stick IC Recorder. Formatting will delete all data recorded in the “Memory Stick“ including images and other data. Before formatting, check the data in the “Memory Stick“. Because a commercially available “Memory Stick“ has already be[...]

36 Changing IC Recor der Settings Selecting the Recording Mode (MODE) SP: You can record with better sound. LP: You can record for longer time. You can record messages for up to 63 minutes (SP mode) or 131 minutes (LP mode) using the supplied “Memory Stick“ (16MB). In the case of other capacity types, see page 5. 1 Press MENU button. The menu m[...]

37 Other Functions Playing Back All Messages in a Folder Continuously (CONT.) ON: You can play back all messages in a folder continuously. OFF: Playback stops at the end of each message. 1 Press MENU button. The menu mode will displayed in the display window. 2 Press the jog lever up or down to display “CONT.”. 3 Press the jog lever. The contin[...]

38 Record messages on the IC Recorder Remove the “Memory Stick“ Play back or edit transferred messages “Memory Stick Voice Editor“ Software Operations Befor e Using the Software What you can do with the “Memory Stick Voice Editor“ Software “Memory Stick Voice Editor“ software allows you to transfer the messages to your display monit[...]

39 “Memory Stick Voice Editor“ Software Operations File type The following file types only can be converted to the MSV file type and vice versa • ICS (Sony IC Recorder) files, recorded as SP mode using IC Recorder ICD-R100 • PCM 8/11 kHz, 8-bit/16-bit monaural WAV files For more information, see page 50. About file size When a message is sa[...]

40 2 Insert the supplied CD-ROM into the CD-ROM drive. After inserting, the installer starts up automatically and the following window appears. If the installer doe s not start up, double click [setup.exe] in the [Disk1] folder. 3 1 Click [Next]. The [Choose Destination Location] dialog box appears. 2 Select the directory where the “Memory Stick [...]

41 “Memory Stick Voice Editor“ Software Operations Connecting the “Memory Stick“ to Y our Computer To connect a “Memory Stick“ to your computer To read the messages saved in the “Memory Stick“ from your computer, remove the “Memory Stick“ from the IC recorder and connect it to your computer by using either of the following metho[...]

42 Connecting a “Memory Stick“ to your computer (continued) Using the Sony Floppy Disk Adaptor MSAC-FD1 Insert the “Memory Stick“ into the Floppy Disk Adaptor. Then insert the Floppy Disk Adaptor into the floppy disk drive of your computer. Note Depending on your computer’s environment, the playback sound may skip when you play back a mes[...]

43 “Memory Stick Voice Editor“ Software Operations Starting Up the Softwar e Starting up “Memory Stick Voice Editor“ 1 Turn on your computer and start Windows. 2 Remove the “Memory Stick“ from your IC recorder and connect it to your computer (page 41). 3 Click [Start], and select [Programs], [Memory Stick Voice Editor] and then [Memory [...]

44 Starting Up the Software (continued) Names and Functions of the Main Window 1 Menu commands/Toolbar You can access and execute the menu commands. The toolbar contains the buttons for common menu command tasks, providing quick way to do tasks. See page 57 for details. 2 Drive box Select the desired drive from the drop-down list. Message folders i[...]

45 “Memory Stick Voice Editor“ Software Operations 4 Message list box The messages in the selected folder are displayed with the relevant information: message number, message length, recorded date and time, priority and alarm settings, and recording mode (SP or LP). 5 Player Section This section controls playback operations. The information of [...]

46 To play back MSV files saved in the hard disk of the computer 1 Open an MSV file from the computer’s hard disk on the “Memory Stick Voice Editor“ with either of the following methods: • Double-click the MSV file on your computer’s desktop. • Click on the toolbar or select [Open MSV file] from the [File] menu. The [Open] dialog box is[...]

47 “Memory Stick Voice Editor“ Software Operations Various ways of playback You can play back in various ways by using the buttons on the player section. Functions of playback control buttons Click To X Pause playback To resume playback, click the button again. x Stop playback . Go back to the beginning of the current message. > Skip to the [...]

48 Saving Messages to the Computer Saving messages or folders You can save the messages of the “Memory Stick“ onto your computer’s hard disk as the following file types. • MSV (Memory Stick Voice) files • ICS (Sony IC Recorder) files • 8-bit/16-bit WAV files See page 50 for details on file types. If you want to save as MSV files, select[...]

49 “Memory Stick Voice Editor“ Software Operations Saving as other file types When saving a message file onto your computer’s hard disk, you can specify a file type: ICS file or 8-bit/16bit WAV file as well as an MSV file. Without specifying, message files are saved in MSV files as they are saved in the “Memory Stick“. Please note that yo[...]

50 About file types You can handle the following file types on the “Memory Stick Voice Editor“. Among them, only the MSV files can be played back and edited on the “Memory Stick Voice Editor“. MSV file (Memory Stick Voice file, extension.msv) The MSV file is a sound file format used in recording messages on the Memory Stick IC recorder. The[...]

51 “Memory Stick Voice Editor“ Software Operations 8-bit/16-bit WAV file (WAV FILE [8 bit/16-bit] file, extension. wav) The 8-bit or 16-bit WAV file is a PCM 8/ 11kHz, 8/16-bit monaural sound file used in recorded sound in standard Windows application software. You can play back the WAV file on Windows software such as the “Sound Recorder” [...]

52 Adding or Replacing Messages to the “Memory Stick“ Adding messages or folders You can add the selected message(s) in your computer’s hard disk to the “Memory Stick“ as MSV files. An MSV file is added as it is and ICS (SP mode only) and WAV (8/16 bit, linear PCM monaural) files are automatically converted into MSV files. The message lis[...]

53 “Memory Stick Voice Editor“ Software Operations 4 Click [Yes] to backup the VOICE folder. When the backup is not necessary, click [No]. When you select [Yes], the message files currently contained in the “Memory Stick“ are saved in the computer’s hard disk as a VOICE folder. Then all the messages are deleted from the “Memory Stick“[...]

54 Changing the message or folder name Changing the message name Click the message on the message list box and click [Rename Message] from the [File] menu. In the message name box, you can input a new title of up to 254 characters. Changing the folder name Click the message folder on the folder list box and click [Folder], [Rename Folder] from the [...]

55 “Memory Stick Voice Editor“ Software Operations Sorting the messages By clicking each button on the message list box, you can rearrange the order of the messages. When the messages in the list box are sorted, they are renumbered, thus sorting the messages in the “Memory Stick“ and updating the message list file. If you sorted messages us[...]

56 Editing Messages in the “Memory Stick“ on the Computer Screen (continued) Changing the priority settings You can add priority mark(s) to an important message. 1 Click the message for which you want to add priority marks on the message list box with the right mouse button and select [Set Priority] from the shortcut menu. The menu to select th[...]

57 “Memory Stick Voice Editor“ Software Operations Using the Menu Commands File menu Open MSV File Opens an MSV file in the computer’s hard disk onto the player section of the “Memory Stick Voice Editor“. Rename Message Changes the name of the selected message. Save Message File Saves the selected message by specifying the file type , fil[...]

58 Using the Menu Commands (continued) Edit menu Undo Cancels the last command. Redo Cancels the action of the [Undo] command. Sort Messages • Reversely Arranges the messages in reverse. • by Name Arranges the messages in alphabetical order of the message names. Click again to sort the messages in reverse. •by Recorded Date Arranges the messa[...]

59 “Memory Stick Voice Editor“ Software Operations Toolbar (Open MSV File) Opens an MSV file in the computer’s hard disk onto the player section of the Memory Stick Voice Editor. (New Folder) Creates and add a new folder in the folder list box. (Save as VOICE Folder) Saves all the message files of all the message folders in the VOICE folder a[...]

60 On using a “Memory Stick“ • Do not touch or allow metallic objects to come into contact with the metal parts of the connecting section. • Stick the label on the labeling position. • Do not bend, drop or apply strong shock to the "Memory Stick". • Do not disassemble or modify the "Memory Stick". • Do not let the [...]

61 Additional Information T roubleshooting Before taking the unit for repair, check the following sections. Should the problem persist after you have made these checks, consult your nearest Sony dealer. IC Recorder The unit does not operate. •The batteries have been inserted incorrectly. •The batteries are weak. •The buttons are locked with t[...]

62 Troubleshooting (Continued) Messages are not sorted in order of the number of priority marks in a folder. Unless you sort using the supplied “Memory Stick Voice Editor“ software, messages are sorted in the unit the same as the setting in the computer. Sort again in the order of the number of priority marks in the computer using the supplied [...]

63 Additional Information Counter or slider moves incorrectly. There is noise. This happens when you play back messages in the computer to which you added/deleted an index, overwrote, or added a recording. Save ICS files (WAV files when messages are recorded in the LP mode) in the hard disk first, and then add them to the “Memory Stick“. (If yo[...]

64 About the minimum recording unit For recording a message or adding an index or a folder, the time of the minimum recording unit is needed. Although the actual recording time of a message may be less than that of the minimum recording unit, the time of the message is counted as a minimum recording unit. If the remaining recording time of the inse[...]

65 Additional Information Err or Messages IC Recorder “MEMORY STICK ERROR“ Insert the “Memory Stick“ again. After inserting, if this message is displayed again, the inserted “Memory Stick“ may be out of order. “NO MEMORY STICK“ Insert the “Memory Stick“ again if already inserted. “UNKNOWN DATA“ The unit cannot play or erase [...]

66 Error Messages (Continued) “Memory Stick Voice Editor“ Software “No Message Folder exists in Drive ‘XX‘. Would you like to create new Message Folder?“ To display and edit messages on the “Memory Stick Voice Editor“ and the IC recorder, you need a VOICE folder and a message list file. Click [Yes] to create the message folder. If y[...]

67 Additional Information Specifications Recording media “Memory Stick“, Monaural recording Recording time SP: 63 minutes LP: 131 minutes (using the supplied 16MB Memory Stick) Frequency response SP: 240 Hz - 4,800 Hz LP: 240 Hz - 3,200 Hz Speaker approx. 36 mm (1 7 / 16 in.) dia. Power output 200 mW Input/Output • Earphone jack (minijack) fo[...]

68 Front 1 MIC (PLUG IN POWER) jack (37) 2 v (earphone) jack (13, 15) 3 MIC (built-in microphone) (12) 4 Display window (34, 65) 5 INDEX button (22-23, 29) 6 FOLDER button (12, 15, 18, 24-25) 7 DISPLAY button (29, 34) 8 STOP button (12, 18) 9 Speaker q; OPR (operation) indicator (12, 15) qa VOL (volume) control (15) qs A-B REPEAT/PRIORITY button (2[...]

69 Additional Information Menu Map ALARM* OFF ON SP LP ON OFF OFF ON MODE BEEP CONT. SUN MON TUE WED THU DAILY FRI SAT <Set date> <Set Time> BEEP ONLY BEEP & PLAY FOLDER NAME* MSG. NAME* FORMAT* DATE&TIME DATE <Set date & time> NO YES OK ? TEMPLATES ALPHABET <Enter Characters> Menu displayed Press the jog lever P[...]

70 Index F, G Fast forward 16, 47 Fast backward 16, 47 File menu 57 File size 39 Floppy disk adaptor 42 Folder Adding 24 Deleting 24, 54 Labeling 27, 54 Moving 54 Folder list box 44 Folder structure 42 Format 35 H, I, J, K Help menu 58 Hold 33 House current 9 ICS files 50 Index Adding 22 Erasing 23 Install Software 40 L Labeling Folders 27, 54 Mess[...]

71 Additional Information Message Adding 52 Deleting 17, 54 Labeling 28, 54 Moving 25, 54 Playback 15, 46 Recording 12 Message files 42 Message list box 45 Message list file 42 Message number 12, 15 Microphone Built-in 12 External 37 Connecting 37 Sensitivity 13 Moving Messages 25, 54 Folders 54 MSF files 42 MSV files 50 O, P, Q Online help 8 Overw[...]

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