Savin SPC210SF manual

User ’s Guide Read t his m anual caref ully bef ore yo u us e thi s machi ne a nd keep it h andy fo r fut ure r efere nce. For saf e and co rr ect use, be sur e to read the Import ant Infor mation i n this manual befo re using t he mac hine.[...]

i Qu ick Refer ence G uide Sending Faxes Automati c Transmi ssion 1 If it is not illum inated in blue, press ( Fax ). 2 Load your doc ument. 3 Enter t he fax numbe r using One-T ouch, Speed-Dia l, Searc h o r the dial pad. 4 Pres s Bl ack Start . Storing numbers St or in g One -Tou ch Di al nu mbe r s 1 Pres s Menu/Se t , 2 , 3 , 1 . 2 Press th e O[...]

ii Using S ear ch 1 If i t is not ill uminated i n b lue, pr ess ( Fax ). 2 Load your doc ument. 3 Pre ss Search /Speed Dial , and then enter the first lett er o f the name you’re looking for . 4 Pre ss or to search the memory. 5 Pre ss Blac k Start . Making copies Si ngle co py 1 Pre ss ( Copy ) t o illumin ate it in blue. 2 Load your doc ument.[...]

iii Table o f Contents Section I - General 1 General Information Usi ng th is Gu ide .... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... .. 1-1 Fin di ng inf orma tio n .... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..[...]

iv Pap er s etti ng s ... .... ... .... ... ..... .. ..... .. ..... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... ..3-9 Pap er T ype ... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .. 3-9 Pap er S iz e .. .... ... .... ... ..... .. ....[...]

v 6 Receiv ing a fa x Re ceiv e Mod e . ..... .. ..... .. ..... ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. .... 6- 1 Fax R ec eiv e Sett ings.. ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. .... 6-2 Ri ng Dela y ..... .. ..... .. [...]

vi 9 Printin g reports Fax rep orts... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .. 9-1 Transmis sion Verif icati on Report .... ..... ..... ..... ...... ..... ..... ..... ..... ....... ..... ...... .... 9-1 Fa x Jo urn al (Ac tiv ity re port ) .... ..... .. ..[...]

vii Indust ry Canada Compl iance Stat ement (Canad a only) ....... ..... ..... ....... ...... A-3 For y ou r sa fe ty... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... ..... .. ..... .. ..... .. . A -3 Di sco nnec t d evi ce ..... .... ..... .. ..... .. ..... ... .... ... .... ... ..... .. ..... .. ..... .. [...]

viii D Option al a ccessor ies Opt io nal a cc es sori es ... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... . D-1 Lower tray unit (Paper Feed Unit Type 1000) . ..... ..... ....... .... ..... ..... ..... ....... .. D-1 Memory Unit Ty pe C (64/128/256 MB ) ... ...... ..... ..... ..... ..[...]

SECTI ON I GENERAL Section I General 1. Gener al Infor mation 2. Lo ad ing pap er and docu ments 3. Setu p 4. Secur ity featur es[...]

1 - 1 1 Using this Guide Find ing i nf orm ati on All the c hap ter headings and sub headings are list ed in the T able of Cont ents. You wi ll be a ble to find inf ormatio n about a specif ic feature or operatio n by chec king th e Index at the back of this Guide. Sym bol s use d in this Gu ide Throughou t th is Guide you wi ll see special s ymbol[...]

General Informat i o n 1 - 2 1 How to acces s the complete User’s G uide This Use r’s Guide does not contain all the infor mation abou t the machine such as how to use the advanc ed featu res of the Fax, Print er, Scanner, PC F ax and Net work. W hen you are r eady to learn detail ed info rmation about t hese operations , read t he co mplete Us[...]

Chap ter 1 1 - 3 Control panel overview 1 One-Touc h Keys Th ese 8 keys give you instant access to 16 previou sly s tored numbers. 2 Shift To acc ess One-Touch n umber s 9 to 1 6, hold dow n Sh i ft as you press the On e-Touch key. 3 Copy k eys (Temporar y setti ngs): Enlarge/ Reduce Lets yo u reduce or enlarge copies depending upon the ratio you s[...]

General Informat i o n 1 - 4 1 6 Dial Pad Use these ke ys to dial telephon e o r f ax numbe rs and as a key board for entering infor mati on into t he machi ne. The # key le ts yo u t empora rily switc h t he dialing mod e during a telephone call from Pulse to Tone. 7 Black Star t Lets you star t sending faxe s or making co pi e s in black & wh[...]

Chap ter 1 1 - 5 About fax machines Cus to m feat ur es Do you have Voice Ma il on the phone line ? If you have Voi ce Mail on the phone line where you will in stall your new mach ine, there is a s trong po ssibilit y t hat V oice Mail and the machine may confl ict with each other while re ceiving incom ing calls . Why should t here be problems? Si[...]

General Informat i o n 1 - 6 1 Fa x to n es and ha nd shak e When s omeone is sending a fax, the fax machine se nds f ax cal ling tones (CNG tones) . T hese are qu iet, inter mittent be eps every 4- seconds. You’l l h ear them a fter you di al and press Black St art and they will continu e f or about 60 sec onds after dial ing. Duri ng that time,[...]

2 - 1 2 Acceptabl e paper an d other med ia Rec ommen de d pape r ■ To get the best output quality and to avoid any damage, use smoot h white pap er. ■ Befor e you b uy a lo t of p aper, please test some to mak e sure th at the paper i s suitabl e. ■ Use neutr al paper . Do not use ac idic or alka line pape r. ■ Print quality will v ary dep[...]

Loading pap er and document s 2 - 2 2 Paper capacity of the pape r trays * H/ H = High temperat ure/ High hum idity Recommended paper specificatio ns The fol lowin g pa per specificat ions are su itable for th is machine . Standard Pap er Tray (Tray 1) Op tio na l lo we r tr ay (Tr ay 2) Paper s ize A4, Letter, B5 (JIS/ISO), Executiv e, A5, COM10, [...]

Chap ter 2 2 - 3 Hand ling and using s pecia l pape r The machi ne is designed to work well wit h most t ypes of xerogra phic and bond paper. Howeve r, some paper var iables may have an effe ct on print qual ity or handli ng reliabi lity. Always test sample s of pa per be fore purchas ing t o en sure desir able pe rfor mance. Some imp ortant guidel[...]

Loading pap er and document s 2 - 4 2 Envelopes Most envelopes will be s uitable f or your machin e. However, some envelopes will have feed and print- quality pr oblems beca use of the way they hav e b een made. A sui table e nvelope shoul d ha ve edg es wit h str aight, wel l-crea sed folds and the leadin g edge s hou ld not b e thic ker t han two[...]

Chap ter 2 2 - 5 Types of en velopes to avoid IMPORTANT Do not use envel opes: ■ that are damaged, cur led, wrinkl ed, or an unusual shape ■ that are extremel y shiny or textur ed ■ with cl asps, snaps or ti e string s ■ with self -adhes ive closur es ■ that are of a baggy constru ction ■ that are not s harp ly creas ed ■ that are emb[...]

Loading pap er and document s 2 - 6 2 Labels and transparencies The mac hine wil l print on most types of label s and tr ansparenci es desig ned for use with a las er mac hine. Label s shoul d ha ve an adhes ive that is acry lic-based since such mater ial is more st able at the high tem peratur es i n the fusi ng unit . Ad hesives shou ld not com e[...]

Chap ter 2 2 - 7 Pr in t abl e ar ea The edg es of the pape r tha t can not be pri nted on are shown below. P ort ra i t Landscape Note We r ecommend t hat you do not pr int wit hin 0.6 in. (15 mm ) of the e dges of envelop es. For all available paper sizes 1 0. 17 in. (4.2 mm) 2 0. 17 in. (4.2 mm) 3 0. 17 in. (4.2 mm) 4 0. 17 in. (4.2 mm) 1 2 3 4 [...]

Loading pap er and document s 2 - 8 2 Loading pa per a nd envelope s The ma chine can feed pape r from the standar d pape r tray or opt ional lower tr ay. When y ou put pap er into t he paper tr ay, note the fo llowing: ■ The ma chine detec ts standard pap er sizes in th e paper tray s. If you load small size pap er or envelop es, you will need t[...]

Chap ter 2 2 - 9 4 Put paper in the pa per tray. 5 Put the pap er t ray f irmly back in the machine and unfo ld the output p aper tray suppor t flap befor e you use the machine. Note When you put paper in the paper tr ay, please remember the fo llowing: ■ Check t hat th e paper i s fla t in th e tray an d below t he max imum paper m ark, and that[...]

Loading pap er and document s 2 - 10 2 Load ing docum ents You can send a fax, m ake copies, and sc an fr om the ADF (automatic document feeder ) and f rom the scanner glas s. Usin g th e ADF ( autom atic docum ent fee de r) The AD F can hold up to 35 pa ges and feeds each shee t indiv idually . U se sta ndard 20 lb (80 g/m 2 ) paper an d al ways f[...]

Chap ter 2 2 - 11 Us ing t he sc anne r gl ass You can use t he sca nner glass to f ax, copy or scan pages of a book or one page at a tim e. Document s can be up to 8.5 in. (215. 9 mm) wide an d 1 1 in . (297 mm) long. Note To use the scann er glass, the ADF mus t be empt y. 1 Lift the document cover. 2 Using the document guidel ines on the left, c[...]

3 - 1 3 3 Date and Ti me When th e machine is not in use it will displa y the dat e and time . If you set up the Stat ion ID the d ate and time di splay ed by you r machi ne will be p rinte d on every f ax you send. If ther e is a p ower failu re, you may have to res et th e date and t ime. No other set tings will be affecte d . 1 Pres s Menu/Se t [...]

Chap ter 3 3 - 2 Station ID You should sto re your name or com pany name an d fax number s o they pr int on all fax pages you send. 1 Pre ss Me n u/ S et , 0 , 3 . 2 Enter your f ax n umber ( up t o 20 di gits). Pre ss Me n u/ S et . 3 Enter your telep hone num ber (up to 20 digits) . Pre ss Me n u/ S et . (If the tel ephone number and f ax number [...]

Setup 3 - 3 3 LCD Contrast You can chang e the contrast t o help the LCD look l ighter or dar ker. 1 Pres s Menu/Se t , 1 , 7 . 2 Pres s ▲ to increas e the contras t. — OR — Pres s ▼ to decreas e the contras t. Pres s Menu/Se t . 3 Pres s Stop/Exi t . Phone line setti ngs Tone a nd Pu lse diali ng m ode Your m achine comes set f or Tone dia[...]

Chap ter 3 3 - 4 Co nver ti ng tele ph on e wal l ou tle ts Ther e are three ways to con vert to an RJ11 jack. The first two ways may req uire assis tance f rom t he telephone company . Y ou can change t he wall outlet s from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet insta lled and slave or j ump one of t he phon e nu mb[...]

Setup 3 - 5 3 Mu lti- line c o nnec tions (P BX) Most of fices use a cent ral tele phone system. Wh ile i t i s of te n r el ati ve ly sim ple to con n ect the mac hine t o a key syste m or a PBX (Pr ivate B ranch Excha nge), we s uggest t hat you cont act the compan y that installe d your telep hone syst em and ask them to connect the mac hine for[...]

Chap ter 3 3 - 6 The T AD mus t answer wit hin four r ings (the recom mended setting is two r ing s). The machine canno t hear CNG ton es until the TAD has answered th e call, and wit h four ring s there are only 8 to 10 seconds of CNG tones le ft for the fax “h andshake” . Make sure you carefu lly foll ow t he instr uctions in t his guide for [...]

Setup 3 - 7 3 5 Set t he T AD to answer cal ls. 6 Set t he Re ceive M ode t o External TAD . (See Receiv e Mode on page 6- 1. ) Recording outgoing messa ge (OGM) on an external TAD Timing is importan t in recording th is mess age. 1 Record 5 second s of silence at th e beginning of your message. (Th is allows your machin e time to listen for th e f[...]

Chap ter 3 3 - 8 Sleep T ime Settin g the Sleep Ti me reduces power consum ption by t urning off the fuser inside the machi ne while it is idl e. You can choose how long the mach ine is idle (from 00 to 99 minut es) be fore it goe s int o sl eep mode . The timer is automat ically res et when the machine receiv es a Fax or PC d ata or makes a copy. [...]

Setup 3 - 9 3 Paper settin gs Pa pe r Ty pe To get the bes t print qual ity, set the ma chine for the type of paper you are usin g. 1 Pres s Menu/Se t , 1 , 2 . — OR — If you have the opt ional pap er tray, Pres s Menu/S et , 1 , 2 , 1 to set t he paper type f or Tray#1 or Men u/Set , 1 , 2 , 2 to set the paper type for Tray#2 . 2 Pres s ▲ or[...]

Chap ter 3 3 - 10 Volume Se ttings Ring Vo lume You can turn th e ring Off or you can select the ri ng volume level. 1 Pre ss Me n u/ S et , 1 , 4 , 1 . 2 Pre ss ▲ or ▼ to s elect Low , Med , High or Off . Pre ss Me n u/ S et . 3 Pre ss St o p/ E xi t . — OR — You can adjust the ring volum e w hen your machine is idle (not being us ed). In [...]

4 - 1 4 4 You can set up your machine with mult iple lev els of secur ity using Setting Loc k and Memory Secu rity. Setting Lock Setti ng Lock le ts you prev ent unauthor ized access t o the machi n e settings. While Set ting Lock is On , the followi ng oper ations a re NOT available with out a pas sw or d: ■ Date & Time ■ Stat ion ID ■ S[...]

Chap ter 4 4 - 2 Ch angi ng t he S et ting Lo ck pass word 1 Pre ss Me n u/ S et , 1 , 8 , 2 . 2 Pre ss ▲ or ▼ to sele ct Set Password . Pre ss Me n u/ S et . 3 Enter the regist ered fou r-digit password. Pre ss Me n u/ S et . 4 Enter a four-dig it number fo r the new passwor d. Pre ss Me n u/ S et . 5 If the LCD shows Verify: , re- enter t he [...]

Securi ty feature s 4 - 3 4 Memory Se curity Memory Secu rity lets you prevent unaut horiz ed access to the machin e. You wi ll not be able t o continu e to sche dule Delayed Faxes or Polli ng j obs. Howev er, a ny pre-sch eduled Delaye d F axes w ill be sent even if you turn on Memory Secu rity, so they won’t be lost. While Mem ory Securit y is [...]

Chap ter 4 4 - 4 Ch angi ng t he Me m ory Se curi ty pa ss word 1 Pre ss Me n u/ S et , 1 , 8 , 1 . 2 Pre ss ▲ or ▼ to sele ct Set Password . Pre ss Me n u/ S et . 3 Enter the regist ered fou r-digit password. Pre ss Me n u/ S et . 4 Enter a four-dig it number fo r the new passwor d. Pre ss Me n u/ S et . 5 If the LCD shows Verify: , re- enter [...]

SECTION I I F AX & TELEPHONE Section II Fax & Telephone 5. S ending a f ax 6. R eceiving a fax 7. Dialin g a nd ph one op tio ns 8. R emote Fax Opt ion s 9. Printin g report s 10. Polli ng[...]

5 - 1 5 How to Fax Ente ring F ax mode Befor e sending f axes or chang ing fax send or receivi ng settings, make sure ( Fa x ) is illum inated in blue. If it is not, pre ss ( Fa x ) to enter F ax mode. T he def ault settin g is Fax mode. Sen d ing a fa x f rom t he A DF Thi s is the easi est way to send a fax. 1 If i t is not ill uminated i n b lue[...]

Sending a fax 5 - 2 5 5 Place the next page on the scanner glass. Pres s Menu/Se t . The m achine star ts scann ing the pa ge. (Repeat Steps 4 and 5 fo r eac h additio nal page. ) Note If the memory is full and you are faxing a sin gle page, i t will be sent in r eal t ime. Ca nc eling a fa x in p r ogre ss If you wan t to can cel a fax, while t he[...]

Chap ter 5 5 - 3 Send ing a fax manual ly Manu al tr ansmi s sio n Manual transmis sion lets you hear the dialing, ringing and fax-r eceiving ton es while sendi ng a fax. 1 If i t is not ill uminated i n b lue, pr ess ( Fax ). 2 Load your doc ument. 3 Pick up the hands et of the externa l phone and listen fo r a dial tone. — OR — Pre ss Hook an[...]

Sending a fax 5 - 4 5 Broadcasting Broadc asting i s when t he same fax m essage is autom atic ally sent to more tha n on e fax numb er. You can incl ude Groups, One- Touch, Speed- Dial numb ers and up to 50 m anua lly d ialed num bers in the sam e bro adcast. Press Me nu/Set between eac h of the num ber s . U s e Search/Speed Dial to help you choo[...]

Chap ter 5 5 - 5 Additional Sendin g Operatio ns Sen di ng f ax es us ing mu lti ple set ting s When you send a fa x you can choose any combinat ion of these s etting s: cover page, contr ast, r esolution, overs eas mode, del ayed fax tim er, polling tran smission or real time tr ansmissi on. 1 If i t is not ill uminated i n b lue, pr ess ( Fax ). [...]

Sending a fax 5 - 6 5 3 Pres s ▲ or ▼ to select the resolut ion you want. Pres s Menu/Se t . Note You can choos e four diffe rent resolut ion settings for bla ck & wh ite fa xes. Rea l T i me Tr an smis sio n When y ou are sending a fax, th e machine wi ll scan th e documents int o the memory befor e send ing. T hen, as s oon as the phone l[...]

Chap ter 5 5 - 7 Sending in real time for the next fax only 1 If i t is not ill uminated i n b lue, pr ess ( Fax ). 2 Pre ss Me n u/ S et , 2 , 2 , 5 . 3 Pre ss ▲ or ▼ to se lect Next Fax:On (o r Next Fax:Off ). Pre ss Me n u/ S et . Note In Real Time Trans mission, the automati c redi al feature does not work when using th e scanner glass. Ove[...]

Sending a fax 5 - 8 5 Del aye d Faxi n g Duri ng the day you c an s tore up t o 50 f axes in the me mory to be sent withi n 24 hours. These f axes will be s ent at the t ime of day you ent er i n St ep 4 . 1 If it is not illum inated in blue, press ( Fax ). 2 Load your doc ument. 3 Pres s Menu/Se t , 2 , 2 , 3 . 4 Pres s Me n u/ S et to ac cept th [...]

Chap ter 5 5 - 9 Che cki ng job stat us an d can cel ing a wa iti ng job Check which jobs are s till wai ting i n the memor y to b e sent . ( If there are no jobs , t he LCD shows No Jobs Waiting .) Y ou c an cancel a fa x job that is stored and waiting in the memory . 1 Pre ss Me n u/ S et , 2 , 6 . 2 If you have more than one job waiting, press ?[...]

Sending a fax 5 - 10 5 Composing your ow n comme nt s You can set up two comments of your own. 1 If it is not illum inated in blue, press ( Fax ). 2 Pres s Menu/Se t , 2 , 2 , 8 . 3 Pres s ▲ or ▼ to choo se 5 or 6 for your own comment. Pres s Menu/Se t . 4 Use the dial pa d to ent er your custo mized co mment. Pres s Menu/Se t . (See Entering T[...]

Chap ter 5 5 - 11 Using a printed co ver page If you prefe r to use a prin ted co ver page t hat you can wri te on, you can print the sam ple page an d a ttac h it to y our fax. 1 If i t is not ill uminated i n b lue, pr ess ( Fax ). 2 Pre ss Me n u/ S et , 2 , 2 , 7 . 3 Pre ss ▲ or ▼ to sele ct Print Sample . Pre ss Me n u/ S et . 4 Pre ss Bla[...]

6 - 1 6 6 Recei ve Mode Ther e are four diffe rent Receive M odes for your machine . You can choose th e mode that best sui ts your needs . Recei ving a fax LCD How it works Wh en to use i t Fax Only (a uto mati c rec e ive) Th e ma chine auto mati call y an swe rs ev er y ca ll as a fa x. Fo r de di cate d fax l in es. Fax/Tel (f ax and te leph on[...]

Chap ter 6 6 - 2 To select or c hange your Receiv e Mode 1 Pre ss Me n u/ S et , 0 , 1 . 2 Pre ss ▲ or ▼ to se lect Fax Only , Fax/Tel , External TAD or Manual . Pre ss Me n u/ S et . 3 Pre ss St o p/ E xi t . Fa x R ec ei v e Se t ti ng s Ring Delay The Ring Delay se ts the number of ti mes the machine rings befor e it ans wers in Fax Only or [...]

Receiv ing a fax 6 - 3 6 F/T R ing T ime (Fa x/T el m ode on ly) If you set the Re ceive M ode t o Fax/Tel , you’ ll need to deci de how long the machin e will s ignal you wit h i ts special pseu do/double -ri ng when you ha ve a v oice cal l. ( If it’s a f ax call, the mach ine recei ves th e fax.) This ps eudo/doubl e-r ing happens after th e[...]

Chap ter 6 6 - 4 Pr intin g a r ed uced inco min g fax ( Auto Reduc tio n) If you ch oose On , the machine autom atically reduces an inc oming fax to fit on one page of Lett er or A4 size paper. The mac hine calcul ates the r eduction rat io by usi ng the page size of the fax and size of the paper i n your tray . 1 If i t is not ill uminated i n b [...]

Receiv ing a fax 6 - 5 6 Cha nging the re mot e cod es The pres et Fax Receive Code is 51 . The pre set Telep hone Ans wer Code is #51 . If you want t o, you can repl ace the m with your own code s. 1 If it is not illum inated in blue, press ( Fax ). 2 Pres s Menu/Se t , 2 , 1 , 4 . 3 Pres s ▲ or ▼ to sel e ct On (or Off ). Pres s Menu/Se t . 4[...]

Chap ter 6 6 - 6 Pr intin g a fax from the memor y If you have sel ected Fax Stora ge ( Me nu/Se t , 2 , 5 , 1 ), you can st ill prin t a fax fr om the m emory wh en you ar e at your machine. (S ee Fax S torage on page 8-2.) 1 Pre ss Me n u/ S et , 2 , 5 , 3 . 2 Pre ss Blac k Start . Sett ing t he P rint De nsi ty You can adjust print densit y, mak[...]

Receiv ing a fax 6 - 7 6 For Fax/ Tel m ode onl y When the m achine is in Fax/Tel mode, i t will use the F/ T Ring Time (pseudo or double- rin ging) t o alert y ou to pi ck up a voice call. Li ft the exter nal telephone 's handse t, and then pr ess Hook to answer. Using the remote codes If you hear the f ax mac hine do uble-r ing ing when y ou[...]

7 - 1 7 How to dial You can dial in any of th e following way s. Manu al dia lin g Pres s al l of the di git s of t he fax num ber. One- To uch D ial ing Pres s the One-Touch k ey of the locat ion you want to call. (See Stori ng One-Touch Dial numbers on page 7-3.) Note To dial One-T ouch number s 9 t o 16 hold down Shift as you pres s the O ne -To[...]

Dialing and pho ne options 7 - 2 7 Se arch You can sear ch for n ames you hav e stored in the One -Touch and Speed- Dial memories . Press Search/Speed Dial a nd the menu keys to search . (See St oring One- Touch D ial num ber s on pa ge 7 -3 and S tor ing S peed- Dial num ber s on page 7-4. ) * T o sear ch alphabet ically, you can use t he di al pa[...]

Chap ter 7 7 - 3 Storing numb ers You can set up your mac hine to do following types of easy dial ing: One-To uch, Speed -Dial and G roups for B road casting fax es. When you dial a quic k-dial number, the LCD sho ws the number and t he name, if you st ored it. Note If you lose elec tri cal power, the quic k-dial numbers that are in the memory will[...]

Dialing and pho ne options 7 - 4 7 St orin g S peed -Dia l num ber s You can stor e Speed-Dia l numbers, so t hat when y ou dial you wi ll only have t o pr ess a few keys ( Search /Speed Dia l , # , the thr ee-di git number , a nd B lack St art ). The machin e can sto re 200 Speed -Dial number s. 1 Pres s Menu/Se t , 2 , 3 , 2 . 2 Use the dial pa d[...]

Chap ter 7 7 - 5 Sett ing up Gr oups f or Broa dca sti ng Gro ups, whic h can be stored on a One-To uch key o r a Speed-Dia l l ocati on, all ow you t o send the same fa x message to many fax numbers by pressing on ly a One-Touc h key and Bl ack Start or Search /Speed Dial , # , the three-d igit loc ation a nd B lack S tart . Fir st, you’ll nee d[...]

Dialing and pho ne options 7 - 6 7 Ac cess c odes a nd cr edit c ard num bers Somet imes you may want to choose from sever al lo ng d istan ce carr iers w hen you make a cal l. Rates may vary depe nding on the ti me and destinat ion. To take advan tage of lo w rate s, you can store t he acces s codes or lon g-distan ce c arr iers and cred it card n[...]

Chap ter 7 7 - 7 What does ‘Distinc tive Ring’ do? The mac hi ne has a Dis tincti ve Rin g feat ure that al lows you to u se y our machine to t ake full advant age of the tel ephone company’s Distinc tiv e Ri ng service . The new phone number on y our line can just rec eive faxes. Note You must pay for your teleph one company ’s Distinc tiv[...]

Dialing and pho ne options 7 - 8 7 Regi st eri ng t he Dist in ctiv e Ri ng patte rn Very import ant! After y ou ha ve set the Dis tinctive Rin g fea ture to ON, the rec eive mode is set to Manu al automat icall y. Unless you have a TAD or Voi ce Mail set up on the Distinct ive Ring num ber , Manual mode means you must answ er all the calls y ourse[...]

Chap ter 7 7 - 9 Vi ewing Ca ller ID Lis t Caller ID memory stores inf ormatio n for up to thirt y calls. When the thirty-f irst call comes in, inform ation about the firs t call is e rased. You can scrol l throug h Ca ller ID inform ation to review t hose cal ls made t o your mac hine. 1 Pre ss Me n u/ S et , 2 , 0 , 3 . 2 Pre ss ▲ or ▼ to se [...]

8 - 1 8 8 Note ■ You can only us e one remot e fax option at a ti me : Fax F orwar ding—OR—Pag ing—OR— Fax S tor age—OR—PC F AX Receiv e —O R—Of f. ) ■ If you change the remote fax opt ion and received faxe s a re left in your machin e’s memory , an LCD message will appear. (See Chang ing Remote F ax O ptions on page 8- 4.) Fa[...]

Chap ter 8 8 - 2 Programming your pager num ber When Pag ing is selecte d, your machi ne dials the pager number you’v e pro grammed, and then dial s your Persona l Identif ication Number (PIN) . T his act ivat es your pager so you wil l know that y ou have a fax mess age in the memory . 1 Pre ss Me n u/ S et , 2 , 5 , 1 . 2 Pre ss ▲ or ▼ to s[...]

Remote Fax Opt ions 8 - 3 8 PC Fax Rece ive If you turn on t he PC-F ax Recei ve feat ure your mac hine will st ore rec eive d faxes in memor y an d send them t o your P C automat icall y. You can then use your P C to vie w an d stor e these fa xes. Even i f you have t urned off your P C (at night or on the we ekend, for ex ampl e), y our machin e [...]

Chap ter 8 8 - 4 Changing Re mote Fax Options If receiv ed faxe s are left in your machin e’s memor y when you change to anot her remote fax optio n, the LCD will ask you th e f ollowing mess age: — OR — ■ If you pr ess 1 , faxes in the memory w ill be erased or printed befo re the setting chang es. If a backup copy has al ready been p ri n[...]

Remote Fax Opt ions 8 - 5 8 Remote Retriev al You can call y our machin e fr om any touch tone t elepho ne o r fax machine, the n use the Remo te Acce ss Code and remote co mmands to r etrieve fax messages stored in th e memory. Be sure to cut out the Remote Retriev al Acc ess Card on the last page and keep it with y ou at al l tim es. Set tin g th[...]

Chap ter 8 8 - 6 Remo te comma nds Follow t he comman ds below to access features when y ou are away f rom the mach ine. When you call the machine and ent er your Remot e Access Code (3 digits foll owed by ), the syst e m will give t wo sho rt beeps and yo u must enter a remote co mmand. Remot e command s Operation details 95 Chan ge the Fax For wa[...]

Remote Fax Opt ions 8 - 7 8 Ret riev i ng f ax me ssag es You can call y our machin e fr om any touch tone t ele phone or fax machine a nd have your fax m essages s ent t o a f ax mac hine. 1 Dial your fax num ber. 2 When your mach ine answers, immediat ely ent er your Remo te Access Code (3 digits followed by ) . If you hear one long beep, you hav[...]

9 - 1 9 Fax reports Fax r eport s (T ransmissio n Ver ificat ion and Fax Journa l) can be prin ted automat ically and manual ly. Tr ansmi ssi on Ver ifi cat io n Report You can use the Trans miss ion Verifi cation Repor t as proof that you sen t a fax. This report lists the time and date of transmission and whet her t he tr ansmissi on was succ ess[...]

Printing r eports 9 - 2 9 Additional rep orts Follo wing repor ts are availa ble: How t o pr int a report 1 Pres s Menu/Se t , 5 . 2 Pres s ▲ or ▼ to select the report you want. Pres s Menu/Se t . — OR — Enter t he number of the rep ort you want to pri n t. For example, press 2 to print the Help List. 3 Pres s Bl ack Start or Co lor St art [...]

10 - 1 10 Polling O perat ion Poll ing is t he process o f retriev ing faxes from another fax machine. You can use your machine t o 'poll' oth er machine s, or you can have som eone poll your mach ine. Every one who is involv ed in Pol ling needs to set up their fax m achines for Pollin g. When someone p olls y our machine to recei ve a f[...]

Polli ng 10 - 2 10 Polled Trans mit Pol led Transmit is when you set up your machin e to wait with a docum ent so another fax machine can cal l and retrieve it. Se tu p for Po lle d Tran smit 1 If it is not illum inated in blue, press ( Fax ). 2 Load your doc ument. 3 Pres s Menu/Se t , 2 , 2 , 6 . 4 Pres s ▲ or ▼ to sel e ct On (or Off ). Pres[...]

SECTION I II COPY Section III Cop y 11. Makin g copie s[...]

11 - 1 11 ‘ How to c opy You can use your ma chine as a copier, making up to 99 copies at a time. Ente ring Cop y mo de Befor e making copi es, make s ure that ( Copy ) is i lluminat ed i n blue . If it i s not, press ( Copy ) t o ent er Copy mode. The defaul t setting is Fax mode. Y ou can change the number of seconds or minut es that the machin[...]

Making cop i es 11 - 2 11 Mak in g mu ltipl e c opies 1 Pres s ( C opy ) to illuminat e it in blue. 2 Load your doc ument. 3 Use the dial pad to enter the number of copies you want ( up to 99). 4 Pres s Bl ack Start or Co lor St art . Note To sor t the copie s, pres s Option s and ▲ or ▼ to s e le ct Stack/Sort . (See S or tin g co pi es usi ng[...]

Chap ter 11 11 - 3 Copy options When you wan t to quickly change t he copy settin gs t emporar ily for the next copy, use the Copy Option s keys. You can use dif ferent combinat ion s. Note ■ These sett ings ar e tem porary , and the machine ret urns t o its def ault s ett ings 60 seconds af ter copy ing, unless you have set t he Mode T imer t o [...]

Making cop i es 11 - 4 11 Enla rging or redu cing th e im age c opi ed You can selec t the fol lowing enlar gement or re du ct io n rati os. Custom(25-400%) allows you to enter a rat io from 25% to 400%. 1 Pres s ( Copy ) t o illumi nate it in blue. 2 Load your doc ument. 3 Pres s Enlarg e/Reduce . 4 Pres s ▲ or ▼ to sel ect t he enlar gement o[...]

Chap ter 11 11 - 5 Mak ing N i n 1 cop ies or a pos te r (p age la yo ut) You can re duce the amount of copies by using the N in 1 copy f eature . This a llows you to cop y two or f our pa ges on to one page , allowing you to save paper. It is also possible to cr eate a p oster. When you u se t he Poster feat ure your machine divide s your docum en[...]

Making cop i es 11 - 6 11 When usin g the ADF, insert documen t face up in t he dir e ctio n sho wn b elo w. 2 in 1 (P) 4 in 1 (P) When usin g the scanner g lass, place doc ume nt face down in t he dir ec tion s hown be low . 2 in 1 (P) 4 in 1 (P) Poster(3 x 3) You can make a poste r size copy of a photog raph. 2 in 1 (L) 4 in 1 (L) 2 in 1 (L) 4 in[...]

Chap ter 11 11 - 7 Sor ting co pies usin g t he ADF You can sort mul tiple co pies. Pages will be stacked in the order ( 1 2 3), (1 2 3) and s o on. 1 Pre ss ( Copy ) t o i llumina te it in blue. 2 Load your doc ument. 3 Use the d ial pad t o ente r th e number of copies you want ( up to 99). 4 Pre ss Opt ion s and ▲ or ▼ to sele ct Stack/Sort [...]

Making cop i es 11 - 8 11 Contrast You can adj ust copy c ontras t to make co pies with mo re or less c ontrast. 1 Pres s ( Copy ) t o illumi nate it in blue. 2 Load your doc ument. 3 Use the dial pad to enter the number of copies you want ( up to 99). 4 Pres s Op tio ns and ▲ or ▼ to sele ct Contrast . Pres s Menu/Se t . 5 Pres s ▲ to increa[...]

Chap ter 11 11 - 9 Out o f Memo ry messa ge If the memory becomes full while y ou are making copies , the LCD messag e will guide you thro ugh the next step. If you get an Out o f Memory message while scannin g a subsequ ent page, you w ill have the opt ion to press Bl ack Start or Color S tart to co py the pages scanned so far, or to press Stop/Ex[...]

SECTION IV SO F TW ARE AND NETWORK FEATURES Section IV Software and Ne twor k Featur es The User’s Guide o n the CD-ROM include s the Softw are a nd Network User’s Guides for fe at ure s av ail ab le w hen c on ne cte d t o a com put e r (f or exa mpl e, Pri n ti ng and Sc an nin g). ■ Pri nt in g (For W i ndow s ® , see Chapter 1 in the Sof[...]

SECTION V APPENDIXES Section V Appen dixes A. Impor tant in form ation B. Men u and Feat ures C. Tr oubl esho otin g and ro utine m ain tenan ce D. Opt ional accesso ries E. Sp ecificatio ns F. Glossa ry[...]

A - 1 A Stan da rd tele pho ne and FCC Notices Th ese noti ce s ar e in e ffe ct on mo de ls sol d and u se d in th e Unite d Stat es only. When prog ramming emergen cy numb ers or ma king test ca lls to e mergency num b ers: ■ Remai n on t he l i ne and b riefly exp l ain t o the dispatche r the reaso n for t he cal l be fore hanging up. ■ Per[...]

Important info rmation A - 2 A Fede ral C ommuni cat ion s Commi ssion (F CC) Dec lara tio n of Conf or mity (USA on ly) Respon sible P arty: Ri co h C or p or a ti o n Addres s: 5 Dedrick Place , West Caldwell , NJ 07006 Telephon e numb er: 973- 882-2000 declares, that t he pr oducts Product Name: S P C210 SF comp ly wi th Par t 15 of the FCC Rule[...]

Chap ter A A - 3 Indu stry Can ada C omplia nce Sta te men t (C anad a o nly) This Cla ss B digit al apparatus comp lies with Canad ian ICES -003. Cet ap pareil numériqu e de la classe B est conform e à la nor me N MB-003 du Ca nada. Fo r your s afe ty To ensure safe oper ation the supp lied t h ree-pin plug must be inser ted o nly into a s tanda[...]

Important info rmation A - 4 A FDA re gula tion s This las er pr oduct complies w ith F DA r aguration perform ance standa rds, 21 CFR Subchap ter J.HT J. RICOH CO MPANY,LTD 3-6 Nak a-mago me 1-C home Ohta-ku , Tokyo 143-8555 Jap an Imp ort ant s af ety in st ructio ns 1 Rea d all o f th ese in structions. 2 Sav e them fo r l a ter refe rence. 3 Fo[...]

Chap ter A A - 5 0 Do not place anyt hing on top of the power cord including this mac hine. Do not allow the po wer cord to be stepped o n. A If an extension cor d is used with this produc t, mak e sure that t he to tal amper e rating s on the produc ts plugg ed i n to the extension co rd do n ot exceed the extension cor d ampere rati ng. Also , ma[...]

Important info rmation A - 6 A Choosi ng a loca tion Place your machine on a flat , st ab le surface that is free of vibration and shocks. Put the machine near a telepho ne w all jack a nd a standar d, g rounded AC po wer ou tle t. Choos e a loca tion whe re the te mperature r emains betw een 50°F and 90. 5 °F (10 °C and 32.5° C ) and the humid[...]

Chap ter A A - 7 To us e the m achin e safel y Please k eep these ins tructions for later ref erence and r ead them before att empti ng a ny maintenan ce . IMPORTANT CAUTION Ther e ar e high volta ge e lectrod es in side t he m achine. Befor e you clean th e inside of the machin e, make sure you have unp lugged the tel ephone li ne cord firs t and [...]

Important info rmation A - 8 A ■ To pr event injur ies, be caref ul n ot to put your fing ers in t he are a show n in the ill ustrat ions. ■ Do not use a vac uum clea ner t o clean up scatter ed toner. Doin g this m ight c ause the to ner dus t to ignite insi de the vacuum clea ner, potent ially sta rting a fir e. Please car efully cle an the t[...]

Chap ter A A - 9 IMPORTANT CAUTION ■ This machin e is heavy and weighs appr oximat ely 76.7 lb (34.8 kg ). To prevent in juries, use at least two people to lift t he machine . Be careful not to tr ap your fing ers when you set the machine back down. ■ When y ou lif t th e machine mak e sure you us e the handh olds at the bottom four corner s of[...]

Important info rmation A - 10 A Trade marks Windows and Microso ft are regi stered tr ademarks of Microsof t in the U. S. and other coun tries. Pape rPort a nd O mniPage are registe red tr ademarks of Nuanc e Communic ations Inc. Each com pany wh ose sof tware t itle is mentione d in this ma nual has a Software Li cense Agr eement speci fic to it s[...]

B - 1 B On-scr een programmin g Your machi ne is designed to be easy to use with LCD on-scree n pro gramming usin g the menu keys . User-f riendly pr ogra mming helps you take full advantage of all the menu selectio ns your machine has to offer. Since yo ur programming is done on the LCD, we have cre ated step-by -step on-sc reen instr ucti ons to [...]

Menu a nd Feat ures B - 2 B Menu ke ys You can acce ss the menu mode by pr essing Menu/S et . When yo u en ter the menu, the LCD scro lls. Press 1 for G eneral Setu p menu — OR — Press 2 for Fax me nu — OR — Press 3 for Co py men u Press 0 for Init ial Setu p You can scrol l more quickly through eac h menu level or to your next men u select[...]

Chap ter B B - 3 Menu T able Main Menu Subme nu Men u S elect ion s Options Descri ptio ns Page 1 . General Setup 1 . Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets the t ime t o retu rn to Fax mode . 3-8 2 . Paper Type 1 . Tray#1 (T hi s me nu o nl y appe ars w hen yo u have the op tio nal tr ay # 2) Thin Plain Thick Thicker Recyc led P[...]

Menu a nd Feat ures B - 4 B 1 . General Setup (Co nti nu ed ) 5 . Auto Daylight — On Off Ch an ge s for D ayli gh t Savi ngs Ti me auto m atica lly. 3-1 6 . Ecology 1 . Toner Save On Off In cr ea se s the p ag e yi el d of th e to ner ca rt ri dge. 3-7 2 . Sleep Time (0-99) 30 Min Co ns erv es p o wer . 3- 8 7 . LCD Contrast — ▼ - ?[...]

Chap ter B B - 5 2 . Fax 1 . Setup Receive (I n Fax mo de only ) 1 . Ring Delay 04 03 02 01 00 Set s th e nu mber of ri ngs bef ore the ma chi ne answ ers in F ax O nly or Fax/ Tel m ode. 6-2 2 . F/T Ring Time 70 Secs 40 Secs 30 Secs 20 Secs Sets the pseu d o/d ou ble- r ing t ime in Fax/ Tel m ode. 6-3 3 . Easy Receive On Off Re ceive s fax mess a[...]

Menu a nd Feat ures B - 6 B 2 . Fax (Co nti nu ed ) 2 . Setup Send (In F ax mode only ) (C onti nued ) 4 . Batch TX On Off Com bine s de laye d faxe s to the s am e f ax nu m ber at th e s ame ti me o f d ay i nto one t ran smi ssio n. 5-8 5 . Real Time TX Off On Next Fax:On Next Fax:Off Yo u ca n se nd a fa x wi th ou t us in g th e memo ry. 5-6 6[...]

Chap ter B B - 7 2 . Fax (C ont inue d) 4 . Report Setting 1 . Tra nsmissi on On On+Image Off Off+Image Initi al setu p for Tr ansmi ss ion V erifi ca tio n Re por t and F ax J our nal. 9-1 2 . Journal Period Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 9-1 5 . Remote Fax Opt (B ackup pri nt for Fax Forw [...]

Menu a nd Feat ures B - 8 B 2 . Fax (Co nti nu ed ) 0 . Mis cellaneous 1 . Compatibilit y High Normal Basic Ad ju st s the Eq ua li za ti on for tr ansmi ssio n pro blem s. C- 20 2 . Distinctive Off Set (On) Us es t he Te le phon e Com pany’ s Di stin cti ve Rin g su bsc rib er se rv ice t o reg is ter the r ing patt ern wi th t he ma chin e. 7-8[...]

Chap ter B B - 9 4 . Printer 1 . Test Print — — Pri nts a t es t page . S ee Sof tw are User’s Guide on th e CD-ROM 2 . Reset Printer — — Re tur ns th e pri nt se tti ng s to th e o rig inal fa ctor y defa ul t sett in gs. 3 . Calibration — Calibrate Reset Adj ust s the c olor densi ty or returns the col or c alib rat ion t o the fa cto[...]

Menu a nd Feat ures B - 10 B 6 . LAN 1 . Setup TCP/IP 1 . BOOT Method Auto Static RARP BOOTP DHCP Yo u ca n choo se the BOO T me th od t hat be s t sui ts yo ur ne eds . Se e Network User’s Guide on t he CD-ROM 2 . IP Address [000-255]. [000-255]. [000-255]. [000-255] Ente r the I P a ddress . 3 . Subnet Mask [000-255]. [000-255]. [000-255]. [000[...]

Chap ter B B - 11 6 . LAN (C ont inue d) 2 . Setup Internet 1 . Mail Address (60 ch ara cter s ) Ent er t he ma il add res s. See Network User’s Guide on th e CD-ROM 2 . SMTP Server [000-255]. [000-255]. [000-255]. [000-255] Enter the SM TP s erver ad dre ss. 3 . POP3 Server [000-255]. [000-255]. [000-255]. [000-255] Enter the POP 3 s erver ad dr[...]

Menu a nd Feat ures B - 12 B 6 . LAN (Co nti nu ed ) 4 . Setup Mail TX 1 . Sender Subject — Dis p la ys th e su bj ect t ha t i s atta ched to th e Intern et Fax data . Se e Network User’s Guide on t he CD-ROM 2 . Size Limit On Off Displays a wa rning that the size of th e E-m ail docu men t is l arg er th an 1 MB. The d ocume nt wi ll not b e [...]

Chap ter B B - 13 7 . Machine Info. 1 . Serial No. — — Let s you ch eck th e s eri al numb er o f your machi n e. C-35 2 . Page Counter — Total Copy Print List/Fax Let s yo u chec k the numb er o f tot al page s the mach in e has p rin ted dur ing its life. C-35 3 . Parts Life 1 . OPC Bel t Life OPC Belt Life Remain ing:X XX% You can ch eck t[...]

Menu a nd Feat ures B - 14 B Copy options ke y Use the O pt ions key to qu ickly set the f ollowing c opy setting s tempor aril y for the nex t copy . After you choose eac h setting by pressing Men u/ S e t , the LC D shows Set temporarily . Pre ss Black St art or Colo r Start when you hav e finis hed choosing sett ings. * XXX is the paper siz e d [...]

Chap ter B B - 15 Entering Te xt When y ou ar e s etting cert ain me nu select ions, such as the Station ID, you may need to type te xt into the mach ine. Most number k eys ha ve three or f our let ters p rinted abov e the keys. T he keys for 0 , # and do not have p rinte d l etters be caus e they ar e used for specia l charac ters . By pressin g t[...]

C - 1 C C Troubleshoo ting Error me ssages As with any sophis tica ted office product , errors may occur . If this happens, your machi ne identifi es the p roblem and dis plays an error messa ge. The most common error messages are shown below. Troubleshooting and routine maintenance IMPORTANT For technic al help, you must call the c ountry where yo[...]

Chap ter C C - 2 Data Remaining Pri nt da ta is l eft in th e mac hine ’s memor y. Re -st art pri ntin g fr om your comp uter . Pri nt da ta is l eft in th e mac hine ’s mem o ry. The in terf ac e ca ble w as unpl ug ged w hil e the comp ute r was sen di ng th e data to th e ma chin e. Press Job C ance l . The ma chi ne w ill c ancel th e job a[...]

Troublesho oting and routine maint enance C - 3 C Out of Memory The ma chin e’ s memor y is f ull. (F ax send i ng or c opy op era tion in pr ogr ess) Press Bl ac k Star t or Color Start to s end o r co py th e sc anne d page s. — OR — Press S top/Exi t an d wa it un ti l th e othe r ope rat i ons in pr og res s ha v e f inis he d a nd t he n[...]

Chap ter C C - 4 Unable to Init. (In itial iz e) Unable to Print Unable to Scan The ma ch ine h as a mech an ical pro bl em. Tur n of f th e mach ine's p owe r sw itch and t he n turn it on aga in . If the err or mess age co nti nue s lea ve the m achin e for seve ral minu tes an d t hen t ry i t aga in. (T he mac hine can be tu rn ed of f for[...]

Troublesho oting and routine maint enance C - 5 C Chec ki ng if the ma chin e ha s fa xes in i ts me mo ry 1 Pres s Menu/Se t , 9 , 0 , 1 . 2 If the LCD shows No Data , there are no faxes left in the machine’s memory. — OR — If the LCD shows Enter Fax No. ther e are faxes in t he machine’s me mo ry . • You c a n t ransfe r the faxes to an[...]

Chap ter C C - 6 Doc ument ja ms If the docu ment is jammed, fol low the steps below. Document is jammed in the top of the ADF unit 1 Take out any paper from the ADF that i s not jammed. 2 Open the ADF cover. 3 Pull the jammed doc ument out to the left. 4 Close the ADF cove r. Pre ss St o p/ E xi t . Note To avoid f uture d ocument ja ms close t he[...]

Troublesho oting and routine maint enance C - 7 C Paper jams If pap er ja ms inside t he machi ne, t he machin e will stop. One of the following LCD mess ages will appear to tel l you where to f ind the jam med paper. Pape r may jam in the paper tray, insid e the machine , at the back cover , or where the paper comes out of the machine. Check wher [...]

Chap ter C C - 8 Note Do not u se t he fol lowing paper : ■ Bent/cur l ed paper ■ Moist pa per ■ Paper th at does not meet spe cification s Pape r Jam A1 / Paper Jam A2 If ther e is a paper ja m in the pa per tray, follow these s teps : 1 Pull out the paper tray. 2 Take out the jamme d pa per. 3 Put the paper tr ay back in the machine. 4 Open[...]

Troublesho oting and routine maint enance C - 9 C Pa pe r Jam B If pap er is caught ins ide the machine , follow these s teps: 1 Open the back cove r. 2 If the paper jammed while exiting the paper tra y, remove the jammed pap er by hol ding it wit h both hands and p ulling it slow ly toward you. 3 If the paper is ca ught in the regist ratio n roll [...]

Chap ter C C - 10 Pape r Jam C If paper has passed behind t he back cover and ther e is a paper jam where the paper comes ou t, foll ow the step s bel ow: 1 Open the back cover a nd release the fusing unit pres sure re lease levers . 2 Remove t he ja mmed paper by pull ing it out slowl y. 3 Reset the fusing uni t press ure release levers. 4 Close t[...]

Troublesho oting and routine maint enance C - 11 C If yo u are h avi ng dif fic ult y wit h your mac hine If you think there is a prob lem wi th the wa y your faxes look, m ake a copy first . I f th e copy looks good, the problem is prob ably not your machine. Check the chart below and fol low the tr oublesh ooting tip s. DIFFICULTY SUGGESTIONS Pr [...]

Chap ter C C - 12 Se nd ing Faxe s Po or f ax sen d qual ity Cha ng e yo ur r esol uti on to Fine or S.Fine . M ake a c op y t o ch ec k yo ur mach in e’ s s canne r ope rat ion . If t he cop y qu ali ty is not good, clea n t he sca nn er. (See C lea ning the sc a nn er gla ss on page C- 22. ) Tra ns mis si on Ve rif ic ation R epo r t says ‘RE[...]

Troublesho oting and routine maint enance C - 13 C Prin ting D ifficu ltie s Th e ma c hi ne does n ot pr int . P l ease m ake s ure : • The m ach in e i s pl ug ge d in an d t he pow e r sw itc h is tu rn ed On. — OR — • Th e t oner cart ri dge an d the OPC be lt car tridg e are in stal l ed pr oper ly . (See Re pl acin g a t oner ca rtr i[...]

Chap ter C C - 14 Software Difficultie s Ca nnot in stal l sof twa re or p rin t. Ru n t he Re pair Multi-F unctio n Suite prog ram on the C D-R OM . Thi s pr og ram will re pa ir an d rei ns tal l the sof twar e. Ca nnot pe rfo rm ‘2 in 1 ’ or ‘4 i n 1’ pri nt ing. Che c k th at th e pape r si ze se tti ng in th e ap plic ati on an d in th[...]

Troublesho oting and routine maint enance C - 15 C Print Qua lity Difficulti es Pri nt ed page s are c ur led. Low q uali ty th in or th ick pa per can c au se th is pr oble m . M ake s ure you s ele ct t he Pap er Ty pe th at sui t s the m edia type yo u u se. (See Acce pt ab le pape r a nd o the r medi a on page 2 -1. ) Pr inte d pag es a re sme [...]

Chap ter C C - 16 Im prov in g the p rint q ual it y If you ar e ha ving problem s with print quali ty, pl ease do a test print fir st ( Men u/Set , 4 , 1 ). If the pro blem appears on the printout , then match it to one of the examples below and follo w the recom mendation. If the problem does n ot appe ar on the t est prin t, p lease check driver[...]

Troublesho oting and routine maint enance C - 17 C Col ore d s treak s or ban ds dow n the page ■ Iden t ify t he col or an d rep l ace th at to ne r cart ri dge . (Se e Re plac in g a ton er ca rtridge on page C- 29. ) ■ Re pl ace t he OP C b elt ca rt ri dg e. ( S ee Re pl acin g the OPC be lt c art rid ge (Ph oto Con duc tor Uni t Typ e 140)[...]

Chap ter C C - 18 Tone r sca tter or to ner sta in ■ Ide nt ify t he col o r caus ing t he prob lem an d rep l ace th at to ne r cart ri dge . (S ee Re plac ing a ton er ca rtridg e on page C -2 9.) ■ Re pl ace t he O PC b el t ca rtr i dge. ( Se e Re pl ac ing t he O PC bel t ca rtr i dge ( Ph ot o Co nd ucto r U n it T ype 14 0) on pa ge C- 3[...]

Troublesho oting and routine maint enance C - 19 C Miss ing im age at edge ■ Ch ec k th at th e t on er ca rtri dg es ar e in sta ll ed p rop erl y. ■ Ch eck th at the O P C be lt car tr idge is in stal le d pr ope rly . ■ Iden t ify t he col or ca us ing t he pr oble m and rep lac e th e tone r car tr idge . (See Re pl ac ing a to ne r c ar [...]

Chap ter C C - 20 Sett ing D ial Tone Det ection Settin g t he dial t one to Detection will short en the dial tone det ect pause. 1 Pre ss Me n u/ S et , 0 , 5 . 2 Pre ss ▲ or ▼ to se lect Detection or No Detection . Pre ss Me n u/ S et . 3 Pre ss St o p/ E xi t . Com patibili ty If you ar e ha ving difficul ty sending or receivin g a f ax due [...]

Troublesho oting and routine maint enance C - 21 C Cle ani ng the out sid e of th e machin e Clean the outside of the machine as fol lows : 1 Pull the pap er tr ay complet ely out of the machine. 2 Wipe the out side of the machin e wi th a soft cl oth to r emove dust. 3 Remove a ny pap er t hat is s tuck inside the pa per t ray. 4 Wipe the inside a[...]

Chap ter C C - 22 Cl eani ng the sc anne r gla ss Lift the docum ent cov er. Cle an t he s canner glass and white pl astic above it with isopr opyl alcoh ol on a soft lint-f ree cloth. In the ADF unit , clean the whit e p lasti c bar and t he scanner glas s st rip u nder i t wit h isopro pyl alc ohol on a l int- free cloth. Cl eani ng to p reve nt [...]

Troublesho oting and routine maint enance C - 23 C 1 Turn off the machi ne’s power switch. Unplug t he t elephone line cord f irst, and then un plug the power co rd fro m the A C power out let. Open the back c over of the machine. 2 Clean t he registra tion roll er an d the paper pick- up roller wit h a dry soft, lint- free cloth to prevent paper[...]

Chap ter C C - 24 4 Clean t he e xit r oller. This will hel p to prevent paper j ams at t he paper exit an d dirt fro m appearing on your prin touts . 5 Close the back c over. 6 P lu g th e mac hi ne ’s pow e r cor d bac k i nto the AC power outl et fi rst, and t hen plug in the telepho ne line cord. T urn on the machine’s power switch. Cl eani[...]

Troublesho oting and routine maint enance C - 25 C 6 Place the OPC belt cartridge on a f l at surface and co ver the shiny green OPC belt with a piece of paper to prevent exposing it t o light. 7 Open the fron t cover of the machine. 8 Take all the ton er cart ridges out of the machine. 9 Clean the sur face of t he lase r unit wit h a dry soft, lin[...]

Chap ter C C - 26 Replacing the consumab le ite ms You will need to replace th e follo wing cons umable item s regularly . When the time comes to repl ace consumabl e items, the foll owing mess ages will appea r on the LCD. The mac hi ne will stop print ing whe n t he fo llowin g main tenance m essages appear on th e LCD. The foll owing are maint e[...]

Troublesho oting and routine maint enance C - 27 C The fol lowing ar e m aintenance mes sages t hat a ppear alt ernativ ely wi th t he nor mal mes sage on the u pper r ow of t he LCD when t he machine is in t he Re ady mode. These mess ages a dvise you that you will need to repla ce each of the consum able items as soon as possibl e, since the cons[...]

Chap ter C C - 28 Note ■ Discar d the used consumabl e item acco rding to local regulations , keepi ng i t separate fr om domest ic waste . If you ha ve questi ons, cal l your loc al wa ste disp osal office. Be sur e to re-sea l the cons umable it em tightly so that th e mat erial insi de does not spill. ■ We r ecommend placing used cons umable[...]

Troublesho oting and routine maint enance C - 29 C Toner empty message When th e following m essage appears on the LCD and the ma chine stops print ing, you need to r eplace the tone r cartrid ge. Replacing a toner cartridge The ton er cartri dge can print app rox. 10,000 pages for Bl ack, 6,600 pa ges f or Cyan, Mage nta and Yello w. When the tone[...]

Chap ter C C - 30 How to replace a toner cartri dge 1 Open the front cover of the machi ne. 2 Pull out the used toner cartrid ge. 3 Take the new toner ca rtridg e ou t of the box. Note ■ Discar d th e u sed toner c artridg e accordin g to local regula tion s, keeping it separat e from domes tic waste. ■ Be sur e to se al the toner cart ridge ti[...]

Troublesho oting and routine maint enance C - 31 C 5 Put in the new toner car trid ge b y positioni ng i t in the gui de. Slid e it gent ly into the mac hine. Do not try to push or lock the new toner cartridge in; it must rest loosel y in the guide rails and will autom atically be po siti oned properly when the fron t cover is closed. Not e that ea[...]

Chap ter C C - 32 Replacing the waste toner pack 1 Open the front cover of the machi ne. 2 Remove the waste t oner pack from the holder a t the lo wer right hand side of t he mach i ne. Be ca refu l no t to spi ll the toner . 3 Take the cap off the new waste tone r pack, and put the ca p on the used waste toner pack. Note ■ When y ou di scard the[...]

Troublesho oting and routine maint enance C - 33 C O PC be lt ca rt ri dge Replace OPC belt cartridge message When the OPC belt cartridg e runs out, the foll owing mes sage appears on the LCD. When y ou see this message, yo u must rep lace the OPC belt cart ridge: Replacing the OPC belt cartridge (Photo Conductor Unit Type 140) 1 Turn off the machi[...]

Chap ter C C - 34 7 Remove t he protectiv e s heet f rom t he new OPC b elt cart ridge. Do not touch the green part of the OPC belt cartridge. 8 Put the new OPC be lt cartridg e in to the machine gui des wit h the fl at sid e facing yo u. 9 To loc k the car tridge i nto the machi ne, push the belt cart ridge lo ck levers that are o n bo th sides of[...]

Troublesho oting and routine maint enance C - 35 C Machine Inform ation Ch ecki ng the Ser ial Numb er s You can vi ew the mach ine’s serial num ber on the LCD. 1 Pres s Menu/Se t , 7 , 1 . 2 Pres s Stop/Exi t . Ch ecki ng the P age C ou nter s You can vi ew the machine’ s page counters for copies, print ed pages, re ports and list s, faxes or [...]

D - 1 D Optiona l acces sories Lower tray uni t (Paper Fee d Unit Type 10 00) See Lower tray unit (Paper Feed Unit Type 1000) on pag e D-1. SO-DIM M mem ory See Me mory Un it Typ e C (64/ 128/256 MB) on p age D-3. Lo wer tray un it (Pa pe r Fe ed Un it Ty pe 10 00 ) The lower tray unit (Tra y 2) is an optional device that c an hold up t o 53 0 shee[...]

Opti onal a ccessor ies D - 2 D 5 Remove t he protec tive par ts an d t hen put t he p aper tr ay back i n t he lower tr ay unit. 6 Check t he two al ignment pins on t he lower tra y unit. Use two people t o lift the machine and place it on top of the lower tray unit . Make sure you use the handholds at the bot tom four corners of the m achin e . C[...]

Chap ter D D - 3 Putting paper in the l ower tray unit After yo u have installe d t he lower paper tr ay, you can put pape r in it the same way you put paper in the upper paper tray. Memo ry Un it Type C (64/ 128 /25 6 MB ) The m emory b oard i s in stall ed o n the main contr oller board ins ide the mach ine. When you add the optio nal memory boar[...]

Opti onal a ccessor ies D - 4 D 3 Unscrew t he scre w holding t he si de cover , and then slide the side cover to remove i t. 4 Unscrew t he scre w holding t he metal shield pla te, an d then re move the meta l shield pl ate. 5 Unpack the SO-DIMM and hold it by the edges. 6 Hold the SO -DIMM with your fingers on the si de edg es an d your th umb on[...]

Chap ter D D - 5 9 Put the side cover bac k on by sl iding it into the guide rails, and the n secur e it with t he s crew. 0 Reconnect the inte rface cabl e (machi ne cable) to your compute r. Then, plug t he machine' s po wer cord back into the AC power outlet fir st, an d then plug in the telephone line cord. Turn on the ma chine's powe[...]

E - 1 E E Product desc ription Ge ner al Speci fi cat i ons Memor y Capa city 64 MB (ex pandable to 576 MB ) ADF (automatic docum ent feeder ) Up to 3 5 pages T emperature: 68 °F - 8 6°F (20°C - 30°C ) Hu midity: 50% - 70% Pa per: 20 lb (80 g/ m 2 ) Letter Paper T ray 250 S heets (20 lb (80 g/m 2 )) Printer Type L aser Pr int Meth od Elec troph[...]

Chap ter E E - 2 Print media Weight Wit h OPC belt/Tone r cartridges: 76.7 lb (34.8 kg) Noise Operating: LWAd = 6.7 be ls or les s Standby: L WAd = 5. 4 bels or less Tempe rature Operating: 50°F - 90.5°F (10 - 32.5°C) Storage: 32°F - 104°F (0 - 40°C) Humidity Operating: 2 0 to 80% (w ithout cond ensation) Storage : 10 t o 90% (wi thout cond e[...]

Specific ations E - 3 E Fax Compati bil ity ITU-T G roup 3 Coding System MH/MR/ MMR Modem Speed Au tomatic F allba ck: 33 600 bps Document Siz e ADF Width: 5. 8 to 8.5 in. (147.3 to 215.9 mm ) ADF Height: 5.8 to 14 in. ( 147. 3 to 356 m m) Sc anner Glass Widt h: Max. 8.5 in. (215.9 mm) Sc anner Glass He ight: Max . 11. 7 in. (297 mm ) Scanning Widt[...]

Chap ter E E - 4 Copier Color /Black Col or/Bl ack Document Si ze ADF Width: 5.8 to 8.5 in. (147.3 to 215.9 mm ) ADF Heigh t: 5.8 to 14 in. ( 147.3 to 356 mm) Scanne r Glass Width: Max. 8.5 in. (215. 9 mm) Scanne r Glass Height: Ma x. 11.7 in. (297 mm) Copy Speed Color Up to 8 pages/minut e (Lette r/A4 p aper) 1 Black Up to 31 pages/minut e ( Lette[...]

Specific ations E - 5 E Scann er Color /Bl ack Color/Bl ack TWAIN Compl iant Ye s (W indows ® 9 8/98SE/Me/ 2000 P rofessional /XP/Wi ndows NT ® Wor kstatio n Version 4.0) WIA Compl iant Ye s (W indows ® XP) 1 Color De pth 48 bit c olor pr ocessin g (Input ) 24 bit c olor pr ocessing ( Output) Resolut i on Up to 9 600 x 9600 dpi (interpolated) Sc[...]

Chap ter E E - 6 Printer Interfa ces Emulations Printi ng Syst em for Win dows ® Pr inte r Dr ive r Windows ® 98/98SE/Me/ 2000 Profes sional/XP/W indows NT ® Works tation V ersion 4.0 dr ive r suppo rting na tive co mpressio n mod e and bi-direct ional capability Resoluti on 600 x 600 dpi (Ma x. 2400 dpi class) Pr int Qu a lity Norm al printing [...]

Specific ations E - 7 E Comput er requiremen ts Min imum Syste m Require ments a nd Supp orte d P C Softw are Fu nct ions Compu ter Platform & Operati ng System Version Suppor ted PC Sof twar e Func tions PC Interf ace Min im u m Pro cessor Mini mum RAM Re c o mme n de d RAM Avail able Hard Dis k Spac e fo r Dri vers for Ap plicat ions Win dows[...]

Chap ter E E - 8 Consu mable ite ms Toner Cartridge Li fe Starter Toner Cartridges Blac k: Approx. 1,5 00 pages 1 Ye llow, Cyan and Magent a: Approx. 1,500 pages 1,2 Replacem ent Ton er Cartridges Blac k: Approx. 10, 000 pages 1 (Type 140) App rox. 5,000 pages 1 ( Type 140 LY) Ye llow, Cy an and Magent a: Approx. 6,60 0 pages 1,2 (Type 140) Approx.[...]

Specific ations E - 9 E Network (LAN) Note SMTP/ POP3 E- mail Servic es are required f or Int ernet Fax. LAN Yo u can connect you r machine to a networ k for the Internet F AX, Ne twork Printi ng, Network S canning and P C Fax Send. Also include d is the BRAd min Profes sional Network M anagemen t software. Support for Wi ndows ® 98/98SE/Me/20 00/[...]

F - 1 F Glossar y ADF (automatic document feeder) The docume nt can be placed in th e ADF and s canned on e page a t a time automat ically . Auto Reduction Reduces the siz e of i ncoming fa xes. Automatic fax transmiss ion Sendi ng a fax wi tho ut pick ing up t he hands et of an exter nal phone . Automatic Redial A featur e that enabl es your machi[...]

Glo s sar y F - 2 F Easy Re ce ive Ena bles your machine to res pond to CNG tones if you inter rupt a f ax call by ans wering it. ECM (Error Correction Mode) Detects erro rs d urin g fax t r a nsm issio n and r esends t he p ages of t he fax that had an error. Extension phone A telephon e on the fax number that is plugged into a separ ate wall jack[...]

Chap ter F F - 3 One-Touch Keys on t he machine’s control pa nel where you can store numbers f or easy dialing . You can stor e a secon d numbe r on each key if you pre ss Sh ift a nd the On e-Touch key toge ther. Out of Paper Reception Receiv es faxes into t he mach ine’s memor y when the machi ne is out of paper . Over seas M od e Makes tempo[...]

Glo s sar y F - 4 F Super Fine resolution 203 x 39 2 dpi. Bes t f or very small prin t a nd li ne art. TAD (t elephone a nswering devic e) You can connect an exter nal dev ice or ans wering mach ine to the EXT. jack of your ma chine. Telephone Answer Code (for Fax/Tel mode only) When t he machi ne answer s a voice call, it pse udo/double -ri ngs. Y[...]

G - 1 G A Acces s codes, stor ing and dialing ....... .... 7-6 ADF (aut omatic document feeder) ...... .. 2-10 A DF co ver . .... ... .... ... ..... .. ..... .... ..... ..... .. C-6 Ans we rin g mach in e (TAD ) .. ... .... ... .... ... ... 3-5 connecti ng ...... ..... ..... ..... ..... ....... ...... ..... 3-6 Autom atic fa x re cei ve ... ..... .[...]

Inde x G - 2 Unable t o Print ....... ..... ..... ..... ....... ..... .. C- 4 Unable t o Scan . ..... ..... ..... ..... ....... ..... .. C-4 Ext ension te lephone, using ... ..... ..... ..... ... 6-6 Ext ernal tel ephone, connec ting ....... .... .... 3-5 F Fax codes changin g ..... ...... ..... ..... ..... ..... ....... ..... ... 6-5 Fax Receive C[...]

G - 3 Manual di al ing ... .. ..... .. ..... ..... ..... .... ... .... ... .... ..... . 7-1 r ecei ve .. .. ..... .. ..... ..... ..... .... ... .... ... .... ..... . 6 -1 Manual tr ansmissi on . ..... ....... .... ..... ..... .... 5- 3 Memory adding S O-DIM M (opt ion) .. ....... ...... .... D-3 in stal ling ... ..... .... ... ..... .... ..... ....[...]

Inde x G - 4 He lp Lis t .... ..... ..... ..... .... ..... .. ..... .. ..... ..... 9-2 ho w t o p rin t .. .. ..... .. ..... .. ..... .. ..... .. ..... ... .. 9-2 Ne two rk Co nfi gur ati on ...... ....... ..... ..... .. 9-2 Qu ic k-Di al List .. ..... ... .... ... .... ... .... ... ..... .. 9-2 Tr an smis sio n Ve rifi cat i on .. ..... .. ..... .[...]

Copylig ht © 2005 EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combinat[...]

User’s G uide EN USA G157-310 5[...]