Ricoh Printer/Scanner manual

Operating Instructions Printer/Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine. Using the Printer Function Using the Scanner Function Appendix 1 2 3[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the sa me contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on[...]

ii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i Notice ............................................... .......................................... ............................. 1 How to Read This Manual .............................................. .............[...]

iii 2. Using the Scanner Function TWAIN Scanner .................................................... ................................................ 45 Process Flow ............ .............. ........... .............. .............. ............ .............. .............. ... 46 Preparation for Using the TWAIN Scanner ........................[...]

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1 Notice Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Th ese limits are designed to provide reasonable protection against harmful interference in a residential in- stallation. This equipment generates, us es [...]

2 Note to users in Canada Note: This Class B digital apparatus co mplies with Canadian ICES-003 . Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B es t conforme à la norme NMB-003 du Can- ada.[...]

3 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine. Indicates important sa fety note[...]

4 Display Panel This section describes configuration us ing the display panel when the printer function is selected. 1. Operational status or messages Displays current machine status, such as “Ready”, “Offline”, and “Printing...”. 2. [ Menu ] Press to display th e menu to sele ct the following options: • [ Show Error Log ] Displays th[...]

5 Reading the Display and Using Keys This section explains how to read the display and usi ng the select ion key for th e initial display. 1. Selection keys Correspond to the func tion items at the bottom line on the display. Example: Ba- sic screen When the instruction “press [ JobReset ] ” appears in this manual, press the center selection ke[...]

6 Printer Features Menu The following explains settings and mean ings of functions on Printer Feature. Printer Feature screen appears when you press the { User Tools/Counter } ke y. For details, see “Printer Features”, Gene ral Settings Guide. Important ❒ The settings that appear depend on whether or not the printer enhance option is installe[...]

7 ❖ Maintenance ❖ System Menu Description Printer Enhance Option Not Installed Installed Menu Protect This function lets you protect menu set- tings from accidental change. It makes it impossible to change menu settings with normal procedures unless you per- form the required key operations. In a network environment, only admin- istrators can m[...]

8 ❖ Host Interf ace ❖ PCL Menu Note ❒ Depending on which optional unit s yo u have installed or the printer lan- guage you have selected, some options are not displayed. ❒ Depending on the security settings, you might not be able to set certain op- tions. Reference For details, see “Pr inter Features” , General Setting s Guide. For more[...]

9 Setting Paper on the Bypass Tray This section g ives instruc tions fo r setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: • Duplex printing •A u t o T r a y S e l [...]

10 C Adjust the paper guides to the paper size, and then gently insert paper face down into the bypass tray. 1. Extender 2. Paper guides • Open out the extender to support paper sizes larger than A4 L , 8 1 / 2 × 11 L . • If the paper guides are not fl ush ag ainst the paper, skewing and misfeeds might occur. • Gently insert paper until it s[...]

11 Note ❒ Paper within the following dimensi ons can be set in the bypass tray: • Vertical: 90 - 297 mm (3.55 - 11. 69 in.) • Horizontal: 148 - 600 mm (5. 83 - 23.62 in.) ❒ Be sure to set the paper with the side you want to print facing down in the bypass tray. ❒ The number of sheets that can be load ed in the bypass tr ay depends on the [...]

12 B Select [ Printer Features ] using {T} or {U} , and then press the { OK } key. C Select [ Paper Input ] using {T} or {U} , and then press the { OK } key. D Select [ Bypass Paper Size ] using {T} or {U} , and then press the { OK } key. E Select the paper size using the scroll keys, and then press the { OK } key. F Press the { User Tools/Counter [...]

13 Setting the Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings. In that case, set the pa per size using the printer driver. Important ❒ Custom size settings set using the printer driver have priority over those set using the machine's control panel. ❒ Whe[...]

14 F Enter the horizontal size of the pape r using the number keys, and press the { OK } key. Available size: 148 - 600 mm (5.83 - 23.62 in.) G Enter the vertical size of the paper using the number keys, and press the { OK } key. Available size: 90 - 297 mm ( 3.55 - 11.69 in.) H Press the { User Tools/Counter } key to return to the default screen. [...]

15 B Select [ System Settings ] using {T} or {U} , and then press the { OK } key. C Select [ Tray Paper Settings ] using {T} or {U} , and then press the { OK } key. D Select [ Paper Type: Bypass Tray ] using {T} or {U} , and then press the { OK } key. E Select paper type from the menu using {T} or {U} , and then press the { OK } key. F Press the { [...]

16 Setting Envelope Using the Control Panel A Press the { User Tools/Counter } key. B Select [ System Settings ] using {U} or {T} , and then press the { OK } key. C Select [ Tray Paper Settings ] using {U} or {T} , and then press the { OK } key. D Select [ Paper Type: Bypass Tray ] using {U} or {T} , and then press the { OK } key. E Select [ Thick [...]

17 I Select [ Bypass Paper Size ] , and then press the { OK } key. J Select the paper envelope size from [ C5env L ] , [ C6env L ] , or [ Dlenv L ] , and then press the { OK } key. K Press the { User Tools/Counter } key to return to the default screen.[...]

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19 1. Using the Printer Function Confirming the Connection Method This machine suppo rts network and USB conn ection. Before ins talling the printer driv er, ch eck how the machine is connected. Follow the driver installation proc edure that is appropriate to the connection method. Network Connection This machine can be used as a Win dows printing [...]

Using the Printer Function 20 1 ❖ LPR port Print via TCP/IP using an LPR port. An LPR port can be used with Wind ows 2000 / XP, or Windows Server 2003. ❖ IPP port Print via ipp or http using an IPP port. An IPP port can be used with Windows XP, or Windows Server 2003. Reference About the install of the printer driver see p.21 “Installing the [...]

Installing the Printer Driver 21 1 Installing the Printer Driver To use the printer function, you mu st first install the printer driver from the su p- plied CD-ROM. Important ❒ If you install the Printer Enhance Opti on , the DDST prin ter driver is disabled. ❒ When the DDST printer driver disabled, it ca nnot be used even if you remove the Pr[...]

Using the Printer Function 22 1 Configure the port You can use this machine as a network printer without connecting to a print server. Using TCP/IP Port Type P10001 TCP/IP Port Type P10001 can be used with Windows 98 / Me if the necessary printer driver has been installed. The TCP/IP Port Type P1 0001 paths is as follow: • CD-ROM drive:PORT A In[...]

Configure the port 23 1 Using Standard TCP/IP Port This procedure explains changing th e port settings under Windows 2000 when a printer driver has been installed. A In the [ Printers ] window, click the icon of the printer you want to use. On the [ File ] menu, click [ Properties ] . B Click the [ Ports ] tab, and then click [ Add Port ] . C Click[...]

Using the Printer Function 24 1 Using the IPP Port An IPP port can be used with Wind ows 2000 / XP or Windows Server 2003. This procedur e explains maki ng th e port settings under Win dows XP. Important ❒ If you want to use the PC L 5e printer driv er, you must download it from t he supplier's Web site. ❒ I f y o u r o p e r a t i n g s y[...]

Configure the port 25 1 H Select the printer driver. The printer driv er paths are as follows: ❖ DDST • Windows 98 / Me CD-ROM drive:DRIVERSDDS TWIN9X_ME(language)DISK1 • Windows 2000 / XP or Windows Server 2003 CD-ROM drive:DRIVERSDDST WIN2K_XP(language)DISK1 ❖ PCL 6 • Windows 98 / Me CD-ROM drive:DRIVERSPCL6WIN9X_ME(langua[...]

Using the Printer Function 26 1 Printing with a Print Server Important ❒ This section assumes the client is alre ady configured to communicate with a Windows 2000 / XP, or Windows Server 2003 print server. Do not begin the following procedure until the client co mputer is set up and configured cor- rectly. This section ex plains configu ring a ne[...]

Installing the Printer Driver Using USB 27 1 Installing the Printer Driver Using USB This section ex plains how to in stall printer drivers using USB. Before installing, check that only the op erating system is running on the comput- er and no print jo bs are in progress. The printer drivers can be installed fr om the supplied CD-ROM provided with [...]

Using the Printer Function 28 1 G Click [ Finish ] . If the printer driver has already been in stalled, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [ Printers ] window. H Install the printer driver. Click [ Search for the best driver for your device. [Recom- mended] ] , and then click [ N[...]

Installing the Printer Driver Using USB 29 1 Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been [...]

Using the Printer Function 30 1 Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Ad ministrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has alre[...]

Setting Up the Printer Driver 31 1 Setting Up the Printer Driver Windows 98 / Me - Accessing the Printer Properties There are two methods to open th e printer properties dialog box. Making Printer Default Settings To make the printer default sett ings, open the printer properti es dialog box from the [ Printers ] window. Important ❒ You cannot ch[...]

Using the Printer Function 32 1 Note ❒ The procedure to open the printer prop erties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒ With some applications, the printer dr iver settings are not used, and the application's own default settings are applied. ❒ Any s[...]

Setting Up the Printer Driver 33 1 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the prin ter default settings for each user. Settings made in the printer properties dialog box are applied to al l users. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window ap[...]

Using the Printer Function 34 1 Windows XP, Windows Server 20 03 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option configuration setting s, log on using an account that has Manage Printers permission. Members of the Administrators and Po[...]

Setting Up the Printer Driver 35 1 Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [ Printing Preferences ] dialog box from that application. The foll owing explains how to make sett[...]

Using the Printer Function 36 1 Form Feed This section gives instructions for operatin g the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •S t a p l e • Duplex Print to a tray that does not suppo rt[...]

Canceling a Print Job 37 1 Canceling a Print Job This section gives in struction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel A Press [ JobReset ] on the display panel. A confirmation message appears. B Press [ Current ] . To resume printing jobs, press [ Resume ] . C Press [ Yes ] to cancel[...]

Using the Printer Function 38 1 Note ❒ If the machine is shared by multiple computers, be careful not to acciden- tally cancel someone else's print job. ❒ If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [ JobReset ] is pressed while “Waiting...” is dis- played on the control panel.[...]

Checking the Error Log 39 1 Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error lo g on the control panel. Important ❒ The most recent 30 errors are stor ed in the error log. If a new error is added when there are 30 errors already st ored, the oldest error is deleted.[...]

Using the Printer Function 40 1 Collate When printing multiple do cuments such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the prin ter memory. Th e following ar e the two types of collate: Important ❒ If the following functions are selec[...]

Collate 41 1 Note ❒ You can set Collate in the printer driver settings. ❒ If Auto Continue occurs on the fi rst set, Collate will be canceled. ❒ If forced printing occur s on the first set, C ollate will be cance led. ❒ When Rotating Collate has been select ed, printi ng speed will be slower than with other collate f u nctions. ❒ When set[...]

Using the Printer Function 42 1 Staple With the optional Finisher SR3010 sets can be stapled indivi dually when print- ing multiple sets. Staple Position The specified staple position varies depe nding on paper size, type, quantity and feed orientation. The foll owing table shows staple positions: Note ❒ Stapling might not be in the specified pos[...]

Staple 43 1 Stapling Precautions Important ❒ Stapling can be done only with the option al finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages to staple exceeds maximum. • If a paper size that cannot be stapled is sele cted. • If a paper type that cannot be stapled is selected. ?[...]

Using the Printer Function 44 1[...]

45 2. Using the Scanner Function TWAIN Scanner Client computers can use this machine as a network TWAIN scanner. Using direct USB connection, stand alon e computers can also use this mach ine as a TWAIN scanner. Procedures for network scanning are the same as those for scanning via USB connection. 1. This machine Connects to computers via Ethernet [...]

Using the Scanner Function 46 2 Process Flow A Scanning commands are sent to the machine (1.) via the TWAIN driver from a TWAIN-compliant application inst alled on the client (2.) or stand- alone (3.) computer. B The machine (1.) scans the originals. C Scanned data is edited and stored us ing the TWAIN-compliant application on the client (2.) or st[...]

Preparation for Using the TWAIN Scanner 47 2 Preparation for Using the TWAIN Scanner The following diagra ms show the prepa rat ion required to use this machine as a TWAIN scanner. ❖ Network connection (Network TWAIN scanner) ❖ Direct USB connection *1 To you use this machine as a TWAIN scanner, you must be running a TWAIN-com - pliant applicat[...]

Using the Scanner Function 48 2 Installing the TWAIN Driver To use the scanner function, you must fi rst install the TWAIN driver on the sup- plied CD-ROM. A Quit all applications currently running. B Insert the CD-ROM into the CD- ROM drive. The driver installer starts. C Select an interface language, and then click [ OK ] . The default interface [...]

Setting Originals 49 2 Setting Originals The following explains the procedure for placing origin als on the exposure glass and in the ARDF, and setting the scan ar ea and orientation according to how you have set your originals. To correctly di splay the top/bot tom orientat ion of the scanned origin al on a cli- ent computer, the placement of the [...]

Using the Scanner Function 50 2 Placing on the Exposure Glass Originals that do not fit into t he ARDF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. For details about originals that you can place on the exposure glass, see Copy Reference. A Lift the exposure glass cover or the ARDF. Lif[...]

Setting Originals 51 2 ❖ When placing the original so that the to p edge touches the t op left of the expo- sure glass When using th e machine as a n etwork TWAIN sca nner, this orientat ion is the standar d setting fo r the TWAIN driv er. This or ientation i s suitable for most origin als. 1. Positioning mark C Lower the exposure glass cover or [...]

Using the Scanner Function 52 2 ❖ When placing the originals so that th e top edges touch th e back of the ARDF ❖ When placing the top edg es of the originals first When using th e machine as a n etwork TWAIN sca nner, this orientat ion is the standar d setting fo r the TWAIN driv er. This or ientation i s suitable for most origin als. C Select[...]

Scanning Originals 53 2 Scanning Originals This section e xplains how t o scan original s using the TWAI N scanner functi on. This procedure explains scanning originals using Imaging under Windows 2000. A On the [ Start ] menu, point to [ Program ] , point to [ Product Name ] , and then click [ Setting ] . The TWAIN Driver dialog box appears. B Sel[...]

Using the Scanner Function 54 2 Relationship between Resolution and File Size Resolution and scan area are inversel y re lated. The higher the resolution is se t, the smaller the are a that can be scanned. Similarly, the larger the scan area, the lower the resolution that can be set. The relationship between scan ning resolution and file size is sh[...]

55 3. Appendix Specifications Printer This section details the mach ine's electrical and hardware specifications, includ- ing informa tion about i ts options . Component Specifications Resolution 600 dpi Printing speed 25 ppm (A4 K , 8 1 / 2 " × 11" K plain paper) Interface USB 2.0 interface Ethernet interface (100BASE-TX/10BASE-T) [...]

Appendix 56 3 Scanner *1 Scanning speeds vary according to machin e operating conditions, computer (speci- fication, network traffic, and software, etc.), and original types. Scan method Flatbed scanning Scan speed *1 Approx. 25 pages/minute [Scan size: A 4 K , Colors/Grada- tions:Binary, Resolution: 200dpi, Select device data com- pression (Binary[...]

57 INDEX B Bypass tray , 9 , 11 C Canceling a job , 37 Collate , 40 Control keys , 5 Control panel , 6 Custom size paper , 9 , 13 D Display panel , 4 E Envelope , 14 Error log , 39 H How to Read This Manual , 3 I installing , 48 Installing the DDST or PCL Printer Driver Using US B , 27 Interface , 55 IPP Port , 24 L LPR Port , 23 M Memory , 55 N Ne[...]

58 EN USA D010-7693[...]

In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Microsoft Corporati on in the United States and/or other countries. Acrobat ® is a registered trademark of Adobe[...]

Operating Instructions Printer/Scanner Reference EN USA D010-7693[...]