Ricoh 7500 manual

FAX Option Type 75 00 Operating Instructions Facsimile Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine. Transmission Other Transmission Features Reception Cha[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly diffe rent from the machine. Certain opti[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Informatio n in this manual before using the ma- chine. This manual provides an introductio n to the functions of the mac hine. It also explains the control panel , preparation procedures for[...]

ii ❖ Other manuals • Manuals for This Machine •S a f e t y I n f o r m a t i o n • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • De[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... .............. ........... .............. .............. .............. ........[...]

iv Scan Settings .................................. ..................................................... ................ 43 Scan Type ............. .............. .............. ............ .............. .............. .............. .............. ... 43 JBIG Transmission ...... .............. .............. .............. .............. .....[...]

v 2. Other Transmission Features Sending at a Specific Time (Send Later) ................................ ......................... 117 Requesting a Reception Notice .......................... .............................................. 119 Setting an E-mail Destination as a BCC ................................. ......................... 121 Con[...]

vi Printing Options ................................................................................... .............. 157 Print Completion B eep ................. .............. .............. .............. .............. .............. .... 157 Checkered Mark .......... .............. .............. .............. .............. .............. .[...]

vii Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) .............................................................. 200 Printing Received and Stored Do cuments ...... .......................... .............. .............. . 201 Deleting Received and Stored Documents ................... ................. .......[...]

viii Specifying Options .......................... .............. .............. .............. .............. .............. . 243 To send a fax document at a specific time .................... .............. .............. .......... 243 To print a sender stamp.................. .............. .............. .............. .............. ........[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine. Indicates important sa fety note[...]

2 Reading the Display This section ex plains how to u se cont rol panel and screen-displayed keys. The display guides you through operatio ns, shows messages, machine status, and destinations registered in the destination lists. If you press th e { Facsimile } or { Clear Modes } key during operation, the standby display appears. Note ❒ This machi[...]

3 Reading the Display Panel and Using Keys This section explains key functions and me ssages that appear on the cont rol panel. ❖ Initial Display 1. Displays the date, time, and ma- chine status. Displays the name, fac- simile number of the destination, and the size of the original when transmitting. W h e n u s e r a u t h e n t i c a t i o n i [...]

4 13. Allows you to set various fea- tures for transmission. 14. Allows you to set a sender. 15. Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”. 16. Displays Quick Operation keys set for frequently used functions. [ TX File Status ] and [ RX File Status ] are pre- [...]

5 Simplified Display This section explains how to switch to the simplified di splay. When you press the { Simplified Display } key, the screen changes from the initial display to the simplified di splay. Letters and keys are displayed at a la rger size, making operations easier. ❖ Example of a simplified display 1. [ Key Colour ] Press to change [...]

6 Function List This section explains various items that can be specified in the Facsimil e Fea- tures menu. Press the { User Tools/Counter } key to display the Facsimile Features menu. For details about the settings, see “Facsimi le Features”, General Settings Guide. ❖ General Settings ❖ Scan Settings Function name Description Quick Operat[...]

7 ❖ Send Settings ❖ Reception Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page[...]

8 ❖ Initial Settings Reference “Facsimile Features”, General Settings Guide Paper Tray Use this function to print fax docum ents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a pape r tray for each line (telephone, Internet Fax, IP-Fax). Folder Transfer R[...]

9 1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmis sion: • Memory Transmission • Immediate Transmission Important ❒ I t i s r e c o m m e n d e d t h a t y o u c a l l t h e receiver and confirm with them when sending[...]

Transmission 10 1 Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [ Immed. TX ] . Note ❒ You can set the machine to enter Memo ry Transmission mode or Immediate Transmission mode right aft er the power is turned on o r the { Clear Modes } key is pressed. See “Registering a pr iority f[...]

Transmission Modes 11 1 ❖ When sending to an Internet Fax destination Press [ Internet Fax ] to switch the type of tran smission to Internet Fax. Reference p.21 “IP-Fax Functions” p.25 “Internet Fax Functions” Memory Transmission Memory transmission mode has standa rd fax, Internet Fax and IP-Fax. Important ❒ If there is a power failur [...]

Transmission 12 1 C Make the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clear/St op } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”. E When sending the same origin[...]

Transmission Modes 13 1 F Specify the next destination. Press [ Fax ] or [ Internet Fax ] to switch the transmission type between fax/IP- Fax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. G Press the { Start } key. Note ❒ If the combined tota l number of programmed desti nations exceeds t[...]

Transmission 14 1 Sending multiple original s using the exposure glass Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure [ Immed. TX ] is not highli ghted. B Place the first page of the original face down on t he exposure glass. C Specify a destination. D Make the scan settings you require. E Press the { Start }[...]

Transmission Modes 15 1 Parallel Memory Transmission This function di als while the o riginal is be ing scanned. Standard Memory Transmission stores th e original in memory, then dials the destination. However, Para llel Memory Transmission a llows you to confirm the connection status quickly. In addition, th is function scans the original faster t[...]

Transmission 16 1 Automatic Redial If a fax document could not be sent be cause the line was busy or an error oc- curred during transmission, the line is sw itched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Res[...]

Transmission Modes 17 1 Note ❒ To avoid accidentally pressing the wr ong Destination key, you can set t he machine so that ea ch time a destinat ion is added using a De stination key, [ Add ] must be pressed. Make the sett ing in User Paramet ers (switch 17, bit 2) in the Facsimile Features menu. Reference p.59 “Simultane ous Broadcast Usin g M[...]

Transmission 18 1 C Select the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clear/St op } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”. E Press the { Start } key. T[...]

Transmission Modes 19 1 Sending multiple original s using the exposure glass Follow these steps to send multiple origi nals using t he exposure gla ss. A Press [ Immed. TX ] . B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the { Start } key. F Place the next original on[...]

Transmission 20 1 Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before tr ansmitting . A Press [ Check Modes ] , and then check the transmission settings. The following display appears. B After checking the settings on the display, press [ Exit ] .[...]

IP-Fax Functions 21 1 IP-Fax Functions The IP-Fax function sends or receives documents between t wo facsimiles direct- ly via a TCP/ IP network. This function has the following advantag es and is suitabl e for communica tion within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at hi gher speed than by standard fa[...]

Transmission 22 1 Important ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure th e network in the System Settings menu. Note ❒ IP-Fax suppo rt[...]

IP-Fax Functions 23 1 Reference p.141 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settin gs Guide “Facsimile Features”, General Settings Guide Terminology The following are words you sh ou ld know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or recei[...]

Transmission 24 1 Notes on Using IP-Fax The following are notes about us ing IP-Fax: • You may not be able to sen d to a firewall-protected network. • You cannot use telephon es on a LAN. • If a power outage lasts about an hour, or the machine is disconnected f rom the power outlet for about an hour, do cuments stored in the fax machine'[...]

Internet Fax Functions 25 1 Internet Fax Functions This machine conv erts scanned docu ment images to e-ma il format and transmits the data over the Internet . The e-mail sent by this machine can be received by another Internet Fa x ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-m[...]

Transmission 26 1 Note ❒ T he In te r n e t F ax fu nc t i o n su ppo rt e d b y t hi s ma ch i ne is c om p li an t w it h I TU- T Recommendation T.37. ❒ You can receive e-mail messages with an at tached TIFF-F image from computers. ❒ Though Internet Fax documents are norm ally sent via an SMTP server, you can also send Internet Fax document[...]

Internet Fax Functions 27 1 • The level of se curity for Internet communications is low. It is recommended that you use the telephone network for confidential comm unications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to ne twork congestion. Use Inter- net Fax transmission that bypasses th[...]

Transmission 28 1 Functions Not Available by E-mail Reception The following functions are supp orted with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Pr int Quantity per Sender E-mail Subject If you send e-mail without spec ifying a sub[...]

Internet Fax Functions 29 1 T.37 Full Mode This machine is T.37 full mode compatible . T.37 full mode is an international standard for Internet Fax transmissi on. (ITU-T Recommendati on, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in respon[...]

Transmission 30 1 Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Gl ass”, Copy/Document Server Referen ce • Placing originals into the ADF “Placing Originals in the Auto Docu men[...]

Placing Originals 31 1 Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the or[...]

Transmission 32 1 Reference p.14 “Sending multiple origin als using the exposure glass” p.19 “Sending multiple origin als using the exposure glass” p.29 “T.37 Full Mode” p.36 “Acceptable Original Si zes” p.37 “Paper Size and Scanne d Area” p.39 “Original Sizes Difficult to De tect” p.40 “Transmission with Image Rotation”[...]

Placing Originals 33 1 D Press [ OK ] . The selected original orientation appears in “Original Feed Type”. E Specify a destination, and then press the { Start } key. Reference p.215 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-side d originals. The front and back of the scan ned origin al will be printed i[...]

Transmission 34 1 A Place the original, and then select the scan settings you require. B Press [ Original Feed Type ] . C Specify the original orientation. Check the orientation of the placed document, and then press [] or [] . Make sure that the specified original orientation matches the orientation of originals loaded in the ADF. D Press [ 2 Side[...]

Placing Originals 35 1 E Select [ Top to Top ] or [ Top to Bottom ] . F Select [ 1st Sheet ] or [ 2nd Sheet ] . To cancel two-sided transmission, press [ 1 Sided Original ] . The display returns to that of step D . Select [ 2nd Sheet ] if you want to send a co ver sheet as the first page. G Press [ OK ] . “ 2 Sided Original ” appears above [ Or[...]

Transmission 36 1 Acceptable Original Sizes Note ❒ The weight range for originals in the Mixed Origi nal Sizes mode is 52–81 g/m 2 , 13.8–21.5 lb. Where original is set Accept able original size Maximum number of sheets Paper thickness Exposure glass Up to A3 (297 × 42 0 mm), 11" × 17" (279 × 432 mm) 1 ---- ADF, one-sided docu- m[...]

Placing Originals 37 1 Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned. ❖ Exposure Glass ❖ ADF ❖ Maximum scan area The following show s the maximum scan area: • Memory Transmission: 297 × 1200 mm/11" × 47&qu[...]

Transmission 38 1 Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Ev en if an or ig i na l i s c or re ct ly pl ac ed o n t he ex p o s u re gl as s or in t he AD F, a margin of 3 mm (0.1") around each ed ge of the original may not be sent. ❒ If the receiver uses paper of a smaller width[...]

Placing Originals 39 1 Reference p.47 “Scan Size” Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiv ing machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the f[...]

Transmission 40 1 Reference “System Settings”, General Settin gs Guide Transmission with Image Rotation Generally, place A4, 8 1 / 2 " × 11" originals in the landscape orientation ( L ). If you place an A4, 8 1 / 2 " × 11" original in the po rtrait orientation ( K ), the image is sent rotated by 90 ° . Providing the recei[...]

Placing Originals 41 1 Stamp When sendin g a fax document using th e ADF, the machine can stamp a circle mark at the bott om of the origina l. When sending a two-sided document, the document is marked at th e bottom of the front page and top of the re ar page. Important ❒ Stamp only works when scanning from the ADF. A Place the original, and then[...]

Transmission 42 1 E Specify the destination, and then press the { Start } key. Note ❒ This stamp indicates that the original has been successful ly stored in memory for Memory Transmission, or successfu lly sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occu [...]

Scan Settings 43 1 Scan Settings You may want to se nd many di fferent ty pes of fax documents. Some of these may be difficult to reproduce at the re ceiver's end. However, the machine has three settings that you can adjus t to help you tran smit the docum ent with the best possible image quality. ❖ Scan Type: Text, Text / Line Art, Text / P[...]

Transmission 44 1 A Press [ Scan Settings ] . B Make sure that [ Scan Type ] is selected. C Select the scan type you require, and then press [ OK ] . Note ❒ If you select [ Text / Line Art ] , [ Text / Photo ] , or [ Photo ] , the transmission will take longer than when [ Text ] is selected. ❒ If you send a fax document wit h [ Text / Line Art [...]

Scan Settings 45 1 JBIG Transmission If you use JBIG (Jo int Bi-level Image experts Group) compression, you can send originals scanned using [ Photo ] faster than with other compression methods. Important ❒ This function is not available with In ternet Fax function. ❒ This function requ ires that the other party's fax machine has both th e[...]

Transmission 46 1 A Press [ Scan Settings ] . B Press [ Resolution ] . C Select the resolution you require, and then press [ OK ] .[...]

Scan Settings 47 1 Note ❒ If you install the optional expansion me mory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does no t support the resolutio n at which you are sending, this machine au tomaticall y swit ches to a resolution that is supported. You can check the resolution at which you actually sent[...]

Transmission 48 1 Auto Detect Detects the size of the fi rst page and sca ns all pages using that size. If the machine cannot dete ct the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [ Scan Settings ] . C Press [ Scan Size ] . D Make sure that [ Auto Detect ] is selected. If it is not, pres[...]

Scan Settings 49 1 E Press [ OK ] . “ Auto Detect: Same Size ” appears above [ Scan Settings ] . F Specify a destination and press the { Start } key. Regular The placed original is scanned accor ding to specified size regardless of actual size. The sizes that can be specified are A4 KL , B4 JIS L , A3 L , 8 1 / 2 " × 11" KL , 8 1 / 2[...]

Transmission 50 1 D Press the size of the originals to be sent. 8 1 / 2 " × 11" indicates LT. 8 1 / 2 " × 14" indicates LG. 11" × 17" indicates DLT. E Press [ OK ] . The selected size appears above [ Scan Settings ] . F Specify a destination and press the { Start } key. Note ❒ To cancel the selected scan size, sel[...]

Scan Settings 51 1 C Press [ Scan Size ] . D Press [ Area 1 ] or [ Area 2 ] . E Press [ OK ] . The specified size appear s above [ Scan Settings ] . F Specify a destination and press the { Start } key. Note ❒ To cancel the selected scan size, select [ Auto Detect ] .[...]

Transmission 52 1 Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3 L and A4 K size originals are sent together, usually all are sent using the size of the first ori ginal. By selectin g Mixed Origin al Sizes, the mach ine scans and sends each original according to its size. A Pl[...]

Scan Settings 53 1 E Press [ OK ] . “ Auto Detect: Mixed Sizes ” appears above [ Scan Settings ] . F Specify a destination and press the { Start } key. Note ❒ To cancel Mixed Original Sizes, press [ Mixed Original Si zes ] again. ❒ You can combine the original sizes as follows: A3 L and A4 K , B4 L and B5 K , A4 L and A5 K . ❒ When using [...]

Transmission 54 1 Density (Contrast) The text and diagrams on originals shou ld stand out clearly from the paper they are on. If the original has a darker ba c k g r o u n d t h a n n o r m a l ( f o r e x a m p l e , a newspaper clipping), or if the writ ing is faint, a djust the density. ❖ Auto Density The appropriate density setting for the or[...]

Scan Settings 55 1 ❖ Combined Auto and Manual Density You can only adjust density for photograph s, illustrations, or diagrams if the original has a dark background. You can select on e of seven density level s. A Make sure that [ Auto Density ] is selected. B Press [ W ] or [ V ] to adjust the density. The cursor moves. Note ❒ Selecting [ Text[...]

Transmission 56 1 Mixing Scan Settings for a Multiple Page Original When sending an original of several pa ges, you can select a different density, resolution, and scan type setting for each page. It is recommen ded that orig inals be placed on the expos ure glass when mixing scan settings fo r a multip le page origina l. ❖ When placing originals[...]

Changing the Line Port 57 1 Changing the Line Port Select a line port or pr otocol to be used for standard f ax or IP-Fax transmissi on. When the extra G3 interface unit is in stalled, you can connect to a maximum of three ports. Important ❒ To add more fax lines, the o ptional extra G3 interface unit is required. ❖ G3 G3 is selected after powe[...]

Transmission 58 1 A Press [ Select Line ] . B Select the line you want to use. If you select “G3 Auto”, the machine wi ll use any available line. This increas- es efficiency. When one opt ional extra G3 un it is instal led When two optional extra G3 units are installed When H.323/SIP are set to “On”[...]

Changing the Line Port 59 1 C Press [ OK ] . The standby display appears. Note ❒ When you install the extra G3 interfac e unit, you can speci fy the line port home position. See “Regist ering a priority function using a progr am”. ❒ When sending a fax, yo u can select the line port if di aling with the number keys. ❒ A maximum of three si[...]

Transmission 60 1 Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, an d e-mail addresses can be specified. Note ❒ The display shows the percentage of free memo ry space for storing originals. Since fax numbers, IP-Fax dest inations and e-mail addre sses are programmed in separate memor[...]

Specifying a Destination 61 1 Reference p.57 “Changing the Line Port” p.61 “Entering a pause” p.62 “Entering a tone” p.72 “Using the Address Book to Specify Destinations” p.79 “Registering Entered Dest in ations to the Address Book” p.272 “Maximum Values” Entering a pause Press [ Pause ] when dialing or storing a number to i[...]

Transmission 62 1 Entering a tone This function allows a machine connected to a pulse diali ng line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [ Tone ] , the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an ex[...]

Specifying a Destination 63 1 Sending by IP-Fax This section ex plains how to spe cify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone numb er) in place of the fax number. Important ❒ Specify the protocol to be used in [ Select Line ] in advance. [...]

Transmission 64 1 D To add a destination, press [ Add ] . When you press [ Prg. Dest. ] , you can register an ente red destination in the des- tination list. E Specify the next destination. To add another destin ation, repeat steps D and E . F Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning [...]

Specifying a Destination 65 1 Reference p.21 “IP-Fax Functions ” p.57 “Changing the Line Port” p.65 “Regarding IP-Fax destinations” p.72 “Using the Address Book to Specify Destinations” p.79 “Registering Entered Dest in ations to the Address Book” p.272 “Maximum Values” “Entering Text”, About This Machine “Facsimile Fe[...]

Transmission 66 1 Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it’s the rece iver’s machine telephone nu mber. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP- Fax to G3 fax without using gatekeeper or SIP server, you must register the g[...]

Specifying a Destination 67 1 A Press [ Internet Fax ] to switch the type of transmission to Internet Fax. B Specify the sender. For details about specifying se nders, see “Sender Settings”. C Press [ Manual Entry ] . D Enter the e-mail address destination, and then press [ OK ] . If you enter an incorrect character, press [ Backspace ] or [ De[...]

Transmission 68 1 E To add a destination, press [ Add ] . When you press [ Prg. Dest. ] , you can register an ente red destination in the des- tination list. F Specify the next destination. To add another destin ation, repeat steps E and F . G Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning [...]

Specifying a Destination 69 1 Reference p.25 “Internet Fax Functions” p.72 “Using the Address Book to Specify Destinations” p.97 “Sender Settings” p.108 “Canceling a Transmission” p.272 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Se ttin[...]

Transmission 70 1 You can send Internet Fax document s directly to their destinations without go - ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. Howe ver, with this feature the domain part o f the destination 's e- ma il a dd res s i s r ead as the SM TP se rv er's address and transmissions bypa[...]

Specifying a Destination 71 1 C Press [ OK ] . Note ❒ When you specify destinations direct ly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you sele ct de stinations in the destinatio n list, the SMTP server set- ting specified in the A ddress Book is enabled. ❒ To send Internet Fax [...]

Transmission 72 1 Using the Address Book to Specify Destinations When destination s are programmed in a destination list, you can specify a des- tination by selecting a Destination key from the destination list. The programmed n ame appears on Destin ation key. Press [ Fax ] or [ Internet Fax ] to switch the transmission type betw een fax/IP-Fax an[...]

Specifying a Destination 73 1 D Press the { Start } key. Note ❒ To check the contents o f Destination keys, print the dest ination list. Reference “System Settings”, General Settings Guide “Registering Addresses and Users fo r Facsimile/Scanner Functions”, Gen- eral Settings Guide Switching the titles in the Address Book There are three t[...]

Transmission 74 1 Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destina tions pro- grammed in a group are indicated by . Important ❒ In the destination list, program an indi vidual fax number, IP-Fax destination, e-mail address[...]

Specifying a Destination 75 1 Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail addres s, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears. Press [ Select ] to specify destin[...]

Transmission 76 1 A Place the original, and then select the scan settings you require. B Press [ Recent ] . C Select the destination you want to redial to, and then press [ OK ] . D Press the { Start } key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well. ❒ When you press [ Program Dest. ] , you can[...]

Programming Destinations in the Address Book 77 1 Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Manage ment in Administrator Tools in the System Settings menu. A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ [...]

Transmission 78 1 Note ❒ You can also re gister programme d fa x numbers, e-mail addresses, IP-Fax destinations, and fo lder destinations in a Group. ❒ When you press the { Facsimile } key to show the facsimile initial display af- ter changing t he contents of the Address Book , the “ Destination list / machine settings are updated. ” messa[...]

Programming Destinations in the Address Book 79 1 Registering Entered Destinations to the Address Book This section explains how to reg ister a directly entered fax number, e-mail ad- dress, or IP-Fax destinat ion to the Address Book. When registering a destination directly entered or displayed on th e Recent Des- tination screen in the Address Boo[...]

Transmission 80 1 Searching for a Destination in the Address Book Use this function to search for a destin ation registered in the destination list or on the LDAP server. Important ❒ To search for a destinatio n from an LDAP server, the LDAP server must be registered in advance. For details abou t registering LDAP servers, see “Sys- tem Setting[...]

Searching for a Destination in the Address Book 81 1 Search by Destination Name Follow these steps to search for a destination register ed in the Address Book by name. A Press [ Search Dest. ] . B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] . To search through an LDAP server, select the relevant LDAP se[...]

Transmission 82 1 D Press [ Name ] . E Enter the destination name you want to search for, and then press [ OK ] . If you enter a wrong destination name, press [ ← ] , [ → ] , [ Backspac e ] , and [ Delete All ] , and then enter the destination name again. F Confirm the characters you entered, and then press [ Start Search ] . A search-in-progre[...]

Searching for a Destination in the Address Book 83 1 G Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Press [ Details ] to display the detailed informat ion of the selected destination. Reference “Entering Text”, About This Machine Search by Fax Number/IP-Fax Destination Follow [...]

Transmission 84 1 B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] . To search through an LDAP server, select the relevant LDAP server. C Press [ Fax Destination ] . D Enter the number you want to search for, and then press [ OK ] . To search for an IP-Fax destination, en ter the IP-Fax desti nation that y[...]

Searching for a Destination in the Address Book 85 1 E Confirm the entered fax numbers, and then press [ Start Search ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Press [ Details ] to displa[...]

Transmission 86 1 Search by E-mail Address Follow these steps to use an e-mail addres s to search for a destination registered in the destin ation list . A Press [ Search Dest. ] . B Select a search destination. To search thro ugh the Address Book, select [ Address Book ] . To search through an LDAP server, select the relevant LDAP server. C Press [...]

Searching for a Destination in the Address Book 87 1 D Press [ E-mail Address ] . E Enter the e-mail address you want to search for, and then press [ OK ] . If you enter a wrong e-mail address, press [ ← ] , [ → ] , [ Backspace ] , or [ Delete All ] , and then enter the e-mail address aga in. F Confirm the entered characters, and then press [ S[...]

Transmission 88 1 G Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Press [ Details ] to display the detailed informat ion of the selected destination. Search Using Advanced Search Follow these steps to search for a destination register ed in the Address Book by specifying search cri[...]

Searching for a Destination in the Address Book 89 1 C Press [ Advanced Search ] . D Press the key for each condition, and then enter a partial string. The following conditions can be specif ied for Address Book searches: Name, User Code, Fax Destination, E- mail Address, and Folder Name. The following conditions can be specif ied for LDAP server s[...]

Transmission 90 1 E Select search criteria for each condition. The meanings of the search criteria are as follows: • [ Beginning Word ] : Search for strings that star t with the specified character. Example: When searching for “ABC”, enter “A”. • [ End Word ] : Search for strings that end with the specified character. Example: When sear[...]

Searching for a Destination in the Address Book 91 1 H Select a destination. If the required destination does not appear, press [ U ] or [ T ] to display it. Press [ Details ] to display the detailed informat ion of the selected destination. Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options und[...]

Transmission 92 1 C Enter a registration number using the number keys, and then press [ # ] . You do not need to ent er the first zeros of a registration number when the dis- play prompts you to enter five digits. If you make a mistake, press [ Clear ] , and then try again. D Press [ OK ] . The corresponding destination appears. Note ❒ If the “[...]

On Hook Dial 93 1 On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal spea ker. You can send a fax checking the co nnection. Important ❒ This function is not avai lable for the op tional ex tra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings yo[...]

Transmission 94 1 D When the line is connected and you hear a high-pitched tone, press the { Start } key. The transmission starts. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals. After transmission, the standby display appears. Note ❒ This function is unavailable in some countries. ❒ Press [ [...]

Manual Dial 95 1 Manual Dial Pick up the handset of th e external tele phone and dial. When the line is connect- ed and you hear a high-pitched tone, press the { Start } key to send your fax doc- ument. If, on the other hand, you hear a voice at the other end, continue conversation as normal . Important ❒ The external telephone is re quired. ❒ [...]

Transmission 96 1 E Replace the handset. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals. After transmission, the standby display appears. Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the ex ternal tele- p[...]

Sender Settings 97 1 Sender Settings Use this function to set sender information. If the sender's e-mail address is registere d in the destinati on list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Na me, the regi stered sender's name (user name) appears on the receiver's sheet, l ists,[...]

Transmission 98 1 D Confirm the selected sender, and then press [ OK ] . E To print the sender's name on the receiver's sheet, press [ Stamp Sender Na me ] to highlight it. If you enable this function, the sender 's name (user name) appears on the re- ceiver's sheet, lists, and r eport. F To confirm the transmission result s by [...]

Sender Settings 99 1 H Specify the destination, and then press the { Start } key. Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use bo th of these together in User Parameters (switch 1[...]

Transmission 100 1 Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps t o send a document with a SUB Code as a confidential transmission. A S U B C o d e i s a n I D c o n s i s t i n g o f n u m b e r s , q , p , and spaces. Document trans- mi tt e d [...]

Advanced Features 101 1 C Press [ Option Setting ] . D Press [ SUB Code Transmission ] . E Press [ OK ] twice. The standby display appears. F Enter the fax number of a destin ation or an IP-Fax destination. G Press [ Adv.Features ] . H Make sure that [ SUB Code ] is selected. I Press [ Transmission SUB Code ] .[...]

Transmission 102 1 J Enter a SUB Code, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then try a gain. K When a password is required, press [ Passwor d (SID) ] , enter the password with the number keys, and then press [ OK ] . L Press [ OK ] . M Press the { Start } key. If you [...]

Advanced Features 103 1 Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Personal Box that has a password, enter the SID Code as the pass word. Note ❒ For the maximum number of digits fo r the SID Code, see “Maximum Values”. ❒ You [...]

Transmission 104 1 B Press [ Option Setting ] . C Press [ SEP Code Reception ] . D Press [ OK ] twice. The standby display appears. E Enter the fax number of a destin ation or an IP-Fax destination. F Press [ Adv.Features ] . G Make sure that [ SEP Code ] is selected. H Press [ Reception SEP Code ] .[...]

Advanced Features 105 1 I Enter a SEP Code, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then try a gain. J When a password is required, press [ Password (PWD) ] , enter the password using the number keys, and then press [ OK ] . K Press [ OK ] . L Press the { Start } key. No[...]

Transmission 106 1 Entering a password There are times yo u may want to u se a password when receiving faxe s by SEP Code Reception. Note ❒ For the maximum number of digits fo r the PWD Code, see “Maximum Values”. ❒ You can enter numbers, p , q , and spaces. ❒ You can store PWD Codes as well as na mes and fax numbers in the destina- tion [...]

Advanced Features 107 1 SEP Code RX Result Report This report is printed after each SEP Co de Reception is completed and shows its result. If E-mail TX Resul ts is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒ You can also check the re sult of a SEP Code Reception with the Journal. ❒[...]

Transmission 108 1 Canceling a Transmission This section ex plains how to cancel a fax transmission. Important ❒ Remember that the Communi cating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a tr ansmission before pressing the { Start } key. A Press the { Cl[...]

Canceling a Transmission 109 1 Note ❒ Scanning may be completed whi le you are performing the cancel operation. While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the { Clear/Stop } key. You can also cancel a Memory Transmission by pressing [ Change TX / Info ] . B[...]

Transmission 110 1 D Press [ OK ] . To cancel another file, repeat steps B and D . To cancel stopping transmission, press [ Cancel ] . E Press [ Exit ] . The standby display appears. Note ❒ If you cancel a document while it is being sent, th e transmission is halted as soon as you finish the cancellati on procedure. However, some pages o f the do[...]

Canceling a Transmission 111 1 Before the Transmission Is Started Use this procedure to cancel a transm ission after the original is scanned. T h i s f u n c t i o n i s u s e f u l t o c a n c e l a t r a n s m i s s i o n w h e n y o u n o t i c e a m i s t a k e i n d e s - tination or with the originals after st o r i n g . T o c a n c e l M e [...]

Transmission 112 1 C Select the file you want to cancel. If the desired file is not shown, pr ess [ U ] or [ T ] to find it. There are cases when a destination may no t be selected as the destination ap- pears as “ p ”, depending on the security settings. D Press [ Stop Transmission ] . E Press [ OK ] . To cancel another file, repeat steps C an[...]

Canceling a Transmission 113 1 F Press [ Exit ] twice. The standby display appears. Note ❒ To cancel transmission to some destin a tions that a fax is sent t o, see “De- leting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission whi le the file is being sent, some pages of your file may have already been sent and is[...]

Transmission 114 1 Confirming a Transmission A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select a file to check. If multiple destinations were specified, only the destination selected first appears. If multiple destinations were specified, only the number of destinations for unsent document s appears.[...]

Confirming a Transmission 115 1 D Press [ Check / Change Settings ] . E Confirm a transmission, and then press [ Exit ] . F Press [ Exit ] twice. The standby display appears.[...]

Transmission 116 1 Checking the Storage Result (Memory Storage Report) This report is prin ted after an original is stored in memory. It helps you review the contents an d the destinations of stored originals. Important ❒ If you use Parallel Memory Transmissi on, the Memory Storage Report is not printed. Note ❒ You can turn this report on and o[...]

117 2. Other Transmission Features This section explains the features of [ TX Mode ] , which you can use to apply trans- mission f unctions. Sending at a Specific Time (Send Later) Using this function, you can instruct th e machine to delay transmission of your fax document until a specified later time . This allows you to take advantage of off-pea[...]

Other Transmission Features 118 2 D Enter the time (24 hour format) using the number keys, and then press [ OK ] . When entering numbers smaller than 10, add a zero a t the beginning. If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then try a gain. To cancel Send Later, press [ Cancel ] . The display r[...]

Requesting a Reception Notice 119 2 Requesting a Reception Notice You can confirm sent documents were pr operly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator t o verify the transmis[...]

Other Transmission Features 120 2 Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK” might not be printed in the Journal's Result column. T[...]

Setting an E-mail Destination as a BCC 121 2 Setting an E-mail Destination as a BCC E-mail is sent to all specified destinati ons as bcc. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Press [ BCC Transmission ] to highlight it. D Press [ OK ] . The standby display appears. To check the settings, press [...]

Other Transmission Features 122 2 Confirming Transmission Results by E-mail Use this function to confirm the transmi ssion results by sending an e-mail noti- fication to the specified destin ation. Important ❒ Register the e-mail address of the destin ation for e-mail notification in the destination list in advance. A Place the original, and then[...]

Confirming Transmission Results by E-mail 123 2 D Select the destination of notification, and then press [ OK ] . If you make a mistake, before pressing [ OK ] , press [ Clear ] or press the selected Destination key again to turn the highlight off. [ E-mail TX Results ] gets highlighted and the destin ation of notification selected appears. E Press[...]

Other Transmission Features 124 2 Entering the Subject Allows you to en ter a subject for the document you wa nt to send. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Press [ Subject ] . D Enter the subject.[...]

Entering the Subject 125 2 E To enter the character strings programmed in the machine, press [ User Text ] , and then select the characte r strings you want to enter. F Press [ OK ] . The entered subject appears in the Subject fi eld. G Press [ OK ] . The standby display appears. H Specify a destination, and then press the { Start } key. Note ❒ F[...]

Other Transmission Features 126 2 Reference p.28 “E-mail Subject” p.149 “Received Images” p.272 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Se ttings Guide[...]

Entering the Text 127 2 Entering the Text Allows you to enter the text to be transmitted. Important ❒ Program text string s in advanc e in “Progr am / Chan ge / Delete E -mail Me s- sage” in “System Settings”. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Press [ Text ] . D Select a text, and[...]

Other Transmission Features 128 2 F Specify a destination, and then press the { Start } key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Quick Operatio n key allows you to omit step B . Reference “System Settings”, General Settings Gui[...]

Transmission Options 129 2 Transmission Options This section describes various functions that you can switch on and off for any particular transmission, followi ng the procedures gi ven here. Standard Message Stamp Use this functi on to stamp a standard message at the top of the first original sent. There are four types of standard messa ges: “Co[...]

Other Transmission Features 130 2 E Select the standard message to be stamped, and then press [ OK ] . The selected standard message is shown above the highlighted [ Standard Message ] . F Press [ OK ] twice. G Specify the destination, and then press the { Start } key. The machine c annot stamp mu ltiple standard messages. Note ❒ You can program [...]

Transmission Options 131 2 Important ❒ If you turn this function off, the scale of the orig inal is maintained and some parts of the image may be deleted when printed at the other end. A Place the original, and then select the scan settings you require. B Press [ TX Mode ] . C Select [ Option Setting ] . D Make sure that [ Auto Reduce ] is highli[...]

Other Transmission Features 132 2 Label Insertion With this func tion you can have the re ceiver's name printed on the document that is received at the other end. Important ❒ To use this func tion, set Label Insertio n to [ On ] when registering fax destina- tions in the Address Book, and also set “Label Insertion” to on when sending fax[...]

Transmission Options 133 2 D Press [ Label Insertion ] to highlight it. To cancel Label Insertion, press [ Label Insertion ] again. E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Q uick Operation key allows you[...]

Other Transmission Features 134 2 Closed Network If you turn this function on , transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you acciden- tally sending informatio n to the wrong place. Important ❒ You need to register a Closed Network C ode beforehand. ❒ This functi[...]

Transmission Options 135 2 SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not ava ilable with Internet Fax. ❒ To perform SUB Code Transmission , a SUB Code must be set in [ Adv.Features ] , the Address Book, or Keystroke Progra ms in advance . Even though “SUB Code Transmission” is [...]

Other Transmission Features 136 2 Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Q uick Operation key allows you to omit step B an d step C . Reference p.100 “Setting SUB Codes for Transmission” p.262 “Programs” “Facsimile Features”, General Se ttings Guide “Registering Addresse[...]

Transmission Options 137 2 D Press [ SEP Code Reception ] to highlight it. To cancel SEP Code Reception, press [ SEP Code Reception ] again. E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the Q uick Operation key a[...]

Other Transmission Features 138 2 Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this , switch Fax Header off. You can store two Fax Headers; “First Name” and “Second Name”. For example[...]

Transmission Options 139 2 Note ❒ You can program fax header name s using the Program Fax Info rmation function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu[...]

Other Transmission Features 140 2[...]

141 3. Reception This section explains recept ion and reception functions such as printing received documents or routing received do cuments to other fax machines. Types of Reception This section ex plains differe nt ways of receivin g fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method i[...]

Reception 142 3 Reference p.45 “Resolution” p.142 “Memory Reception” p.143 “Substitute Reception” p.157 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is tu rned off, all fax documents stored in [...]

Types of Reception 143 3 Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Fa csimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when th e machine cannot prin t any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being print[...]

Reception 144 3 Receiving documents unconditionally If one of the conditions in the follo wing list occurs, the mach ine rece ives all f ax documents using Substitute Recept ion. Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match t[...]

Types of Reception 145 3 You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the F acsimile Feature s menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception o nly when the sender has pr o- grammed their Own Name or Own Fax Nu mber. If the power is switched off for mo[...]

Reception 146 3 Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an exte rnal tele phone required) • Auto Reception You can change the reception mode on ly if a standard G3 line is used. You cannot change the reception mode wh en a lin e other than the standard G3 line (G3-2 or G3-3) is[...]

Reception Modes 147 3 Switching the Reception Mode You can switch reception modes using Re cepti on Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. A Press [ Switch RX Mode ] . B Select the reception mode, and then press [ OK ] . To cancel the sel[...]

Reception 148 3 Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-ma il: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Ma il Notificati on if t heir e-mail co nt[...]

Receiving Internet Fax Documents 149 3 Manual E-mail Reception Follow these steps to receive a fax by acce ssing the e-ma il server manually. Important ❒ Program the Manual E-mail RX function to a Quick Oper ation key beforehand. A Press [ Manual E-mail RX ] . B Check the message, and then press [ Exit ] . The machine accesses the server to chec [...]

Reception 150 3 1. E-mail transmitted without speci- fying a subject in “TX Mode”. 2. E-mail transmitted with a subject specified in “TX Mode”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in “TX Mode” at [...]

Reception Functions 151 3 Reception Functions This section ex plains useful fun c tions for receiving fax documents. Routing Received Documents This section descr ibes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. Routing received docum ents with SUB Code This machine can r[...]

Reception 152 3 Transferring Received Documents The machine can tran sfer received documents by using SUB Codes. Originals sent with a SUB Code th at matches the SUB Code programmed as a Transfer Box are received then re layed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to t ransfer re- c [...]

Reception Functions 153 3 Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents receiv[...]

Reception 154 3 Reference p.272 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent In ternet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. Important ❒ Set this machine befo rehand[...]

Reception Functions 155 3 Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. Important ❒ Before routing e-mail received via SM TP, you first must set “SMTP RX File Delivery Settings” to “O n” in the Facsimile Features menu. ❒ Depending on security settings, th is function may not be available.[...]

Reception 156 3 Note ❒ If an e-mail transfer request is recei v ed when the “SMTP RX File Delivery Set- tings” is “Off”, this machine responds with an error message to the SMTP server. ❒ You can make settings that limit tr ansfer to specified originators. ❒ Using this function, you ca n also send docu ments from your e-mail appl ica- [...]

Printing Options 157 3 Printing Options This section ex plains useful f unctions for prin ting receive d documents. Print Completion Beep When this function is turned on, the machi ne beeps to let you know whe n a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” [...]

Reception 158 3 Centre Mark When this function is enable d, marks ar e printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly whe n you file re- ceived documents. Note ❒ The Centre Mark may deviate a little from the exact centre of the edg e. ❒ You can enab[...]

Printing Options 159 3 Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending part y of this beforehand if necessary. You must also h a v e p a p e r s e t i n t h e m a c h i n e o f t h e s a m e s i z [...]

Reception 160 3 Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on h ow the sender sets the originals. ❒ You can select to have documents only fr om selected senders prin ted in this way. ❒ Stored documents of the sa me size are printed on the same paper. Some [...]

Printing Options 161 3 Note ❒ The maximum number of copies that ca n be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn th is function on or o ff us ing Reception File Pr int Qu antity in the Facsimile Features menu. ❒ The machine will use Memory R[...]

Reception 162 3 Page Separation and Length Reduction If the size of a received document is longer than the paper loa ded in the machine, each page of the document can be split and printed on severa l sheets , or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or long[...]

Printing Options 163 3 Page Reduction If you receive a document th at is longer than the pape r in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces th e width and length of the re- ceived image so that it wi ll fit on one page. If A4 L paper is loaded and a docu- m e n t o f B 4 J I S L size is[...]

Reception 164 3 If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine wi ll choose a paper size based on the paper available. Note ❒ The document is split over two sheets of paper depending on the paper size. ❒ Paper placed in the bypass tray is not usually selecte[...]

Printing Options 165 3 Just size printing If you enable this function, received do cuments are printed on the sheet that has the highest priority . This function is enabled with User Parameter s (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is not stocked with pape r of a suitable size to print a received document, a message [...]

Reception 166 3 Note ❒ You can load a maximum of 100 sheets of standard paper in the bypa ss tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6 L , A5 L , A4 L , A3 L (5 1 / 2 " × 8 1 / 2 " L , 8 1 / 2 " × 11 " L , 11" × 17" L ) paper sizes. When[...]

Printing Options 167 3 Tray Shift Use this function to shift the output position for each document, so you can sep- arate received documents easily. Important ❒ The optional finisher or shift sort tr ay unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function wheneve r a fax or report is pr[...]

Reception 168 3[...]

169 4. Changing/Confirming Communication Information This section explains the features of [ Change TX / Info ] , which you can use to con- firm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the { Start } key (after scanning ori ginals), you can check and edit the destination[...]

Changing/Confirming Communication Information 170 4 Deleting a Destination from a Simultaneous Broadcast You can delete selected br oadcasting destinations. Important ❒ If you delete a destination that is the only destinat ion for a transmission, the transmission is canceled. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File[...]

Changing the Settings of Files in Memory 171 4 D Press [ Check / Change Settings ] . E Press [ Change ] for the destination you want to delete. F Press the { Clear/Stop } key to delete the destination, and then press [ OK ] . Pressing the { Clear/Stop } key deletes by single digi ts the fax number or IP-Fax address. The Internet Fax address can be [...]

Changing/Confirming Communication Information 172 4 Adding a Destination You can add a destination for broadcasting. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select the file to which you want to add a destination.[...]

Changing the Settings of Files in Memory 173 4 D Press [ Check / Change Settings ] . E Press [ Add Destination ] . F Specify the destination using the num ber keys or Destination keys, and then press [ OK ] . When the file has some Internet Fax dest inations, you can swit ch the transmission type between fax/IP-Fax and Internet Fax by pressing [ Fa[...]

Changing/Confirming Communication Information 174 4 Changing the Transmission Time You can change the transmission time specif ied with Send Later. You can also delete the transmi ssion time. If the transmission time is deleted, the file is transmitted immediately. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select[...]

Changing the Settings of Files in Memory 175 4 D Press [ Check / Change Settings ] . E Press [ Change TX Time ] . F Press [ Clear ] , re-enter the transmission time using the number keys, and then press [ OK ] . If you press [ Transmit Now ] , the file is transmitted immediately. However, if there is a file on standby, that file is sent first. G Pr[...]

Changing/Confirming Communication Information 176 4 Changing the SMTP Server Setting You can change the settings for wh ethe r or not to bypass the SMTP server. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select a file whose SMTP server setting you want to change.[...]

Changing the Settings of Files in Memory 177 4 D Press [ Check / Change Settings ] . E Press [ Change ] . F Press [ SMTP ] . G Select [ Yes ] or [ No ] , and then press [ OK ] .[...]

Changing/Confirming Communication Information 178 4 H Press [ OK ] . I Press [ Exit ] . Repeat from step C to change the SMTP server settings of other recipients. J Press [ Exit ] twice. The standby display appears.[...]

Printing a File from Memory 179 4 Printing a File from Memory I f yo u w an t t o c h e c k t he co nt en t s o f a f il e t h a t is s t or ed i n m e m or y a nd no t y e t sent, use this procedure to print it out. A Press [ Change TX / Info ] . B Press [ Check / Stop Transmission File ] . C Select the file you want to print. If multiple destinat[...]

Changing/Confirming Communication Information 180 4 D Press [ Print ] . If you want two-sided printing, press [ Print on 2 Sides ] . To cancel printing, press [ Cancel ] . The display return s to that of step C . E Press the { Start } key. To cancel printing after pressing the { Start } key, press [ Stop Printing ] . The dis- play returns to that o[...]

Printing a List of Files in Memory (Print TX File List) 181 4 Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which fil es are stored in memory and what their file numbers are. Knowing the f ile number can be useful (for example when erasing files). A Press [ Change TX / Info ] . B Press [ Check / Sto[...]

Changing/Confirming Communication Information 182 4 D Press the { Start } key. To cancel printing after pressing the { Start } key, press [ Stop Printing ] . The dis- play returns to that of st ep C . E Press [ Exit ] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or[...]

Resending a File 183 4 Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be tra nsmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsi mile Features menu[...]

Changing/Confirming Communication Information 184 4 D Press [ Transmit Failed File ] . To add a destination, press [ Add Destination ] , and then specify the destination. E Press [ OK ] . Repeat from step C to resend another file. To cancel transmissions, press [ Cancel ] . The display re turns to that of step D . F Press [ Exit ] twice. The standb[...]

Checking the Transmission Result (Transmission File Status) 185 4 Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to displa y the transmi ssion results. A Press [ Change TX / Info ] . B Select [ Transmission File Status ] . C Check t[...]

Changing/Confirming Communication Information 186 4 D Press [ Exit ] twice. The standby display appears. Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communica tion result s you can ch eck on this machine, see “Maximum Values”. ❒ You can view sent fax documents and th eir l ists,[...]

Checking the Transmission Result (Transmission File Status) 187 4 Confirming by E-mail Use the E-mail TX Results function to se nd reports by e-mail to a computer, and then confirm them on t he computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. • Polling with SEP Rx Result. Important ❒ You must[...]

Changing/Confirming Communication Information 188 4 Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after tr ansmissio[...]

Checking the Transmission Result (Transmission File Status) 189 4 Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after tr ansmission. ❒ You can switch this report on or off in the User P arameters (switch 03, bit 5) in the Facsimile Features menu. ❒ To view the report without[...]

Changing/Confirming Communication Information 190 4 Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or i n a report. Confirming on Display Follow these steps to display the reception result. A Press [ Change TX / Info ] . B Press [ Reception File Status ] . C Check the reception results. Reception re[...]

Checking the Reception Result (Reception File Status) 191 4 D Press [ Exit ] twice. The standby display appears. Note ❒ Only the reception results of the late st communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their[...]

Changing/Confirming Communication Information 192 4 Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed auto matically are deleted after printing. Keep the journal if you require a reco rd of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: ?[...]

Print Journal 193 4 All Prints the results of communications in the order made. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ All ] . D Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C . E Press [ Exit ] twice. The standby display appears.[...]

Changing/Confirming Communication Information 194 4 Print per File No. Prints only the results of communic ations specified by file number. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ Print per File No. ] . D Enter a 4-digit file number. If you make a mistake, press [ Clear ] or the { Clear/Stop } key, and then try again .[...]

Print Journal 195 4 Print per User Prints the results of communica tions by individual senders. A Press [ Change TX / Info ] . B Press [ Print Journal ] . C Select [ Print per User ] . D Select a user. Press [ Cancel ] if the user is not registered. The display returns to that of step C . E Press [ OK ] after checking the user name shown on the dis[...]

Changing/Confirming Communication Information 196 4 F Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C . G Press [ Exit ] twice. The standby display appears.[...]

Print Journal 197 4 Journal This section e xplains the i t ems printed in the Journa l. 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. 5. Other end • Fo[...]

Changing/Confirming Communication Information 198 4 • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses[...]

Print Journal 199 4 Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communicati ons. A CSV format Journal is attached t o the e-mail. Important ❒ To transmit the Journal by e-mail, it is n e c es s a r y t o m ak e s e t t i n gs w i [...]

Changing/Confirming Communication Information 200 4 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ Make the settings for received and stor ed documents in “Reception File Set- ting” i[...]

Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) 201 4 Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [ Change TX / Info ] . B Press [ Print / Delete Stored Reception File ] . C Select a file to be printed, and then press [ Print ] . To cancel[...]

Changing/Confirming Communication Information 202 4 Reference p.272 “Maximum Values” “Facsimile Features”, General Se ttings Guide Deleting Received and Stored Documents Use the following procedure to delete docume nts stored on the hard disk. A Press [ Change TX / Info ] . B Press [ Print / Delete Stored Reception File ] . C Select a file [...]

Printing a File Received with Memory Lock 203 4 Printing a File Received with Memory Lock This is a security function de signed to prevent un authorized user s from reading your documents. If Memory Lock Recept ion is switched on, all received docu- ments are stored in memory and are not automatical ly printed. To print t he doc- uments, you have t[...]

Changing/Confirming Communication Information 204 4 D Enter a 4-digit Memory Lock ID with the number keys, and then press the { Start } key. I f t h e M e m o r y L o c k I D d o e s n o t m a t c h , t h e “ Specifie d code does n ot correspond to programmed Memory Lock ID. ” message appears. Press [ Exit ] and retry after checking the Memory [...]

Personal Boxes 205 4 Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Bo x in advance. Personal Boxes Storing your docu ments in a Personal Bo x prevents unauthorized users reading them. When you sp ecify a receiver fo r the Pers onal Box, incoming documents are for-[...]

Changing/Confirming Communication Information 206 4 Printing Personal Box Documents Follow these steps to print a docume nt received into a Personal Box. A Make sure that the Confidential File indicator is lit. B Press [ Change TX / Info ] . C Press [ Print Personal Box File ] . D Select the box with the document you want to print. AL V004S[...]

Personal Boxes 207 4 E If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] . The display returns to that of step D . F Press the { Start } key. To stop printi[...]

Changing/Confirming Communication Information 208 4 Information Boxes This section descr ibes how to use I nformation Boxe s. Important ❒ Before using this function, set th e Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for oth[...]

Information Boxes 209 4 Storing Documents in Information Boxes Follow these steps to store a do cument in an Information Box. A Press [ Change TX / Info ] . B Press [ Store / Delete / Print Information Box File ] . C Select the box in which you want to store the file. When there are pre-programmed files, a file mark appears to the left of the box n[...]

Changing/Confirming Communication Information 210 4 E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Se ttings •S t a m p F Press the { Start } key. The machine starts to scan the original. To stop scanning, press [ Stop ] . The display returns t[...]

Information Boxes 211 4 Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [ Change TX / Info ] . B Press [ Store / Delete / Print Information Box File ] . C Press [ Print ] . D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file[...]

Changing/Confirming Communication Information 212 4 F Press the { Start } key. If you want two-si ded printing, press [ Print on 2 Sides ] before pressing the { Start } key. To stop printing before pressing the { Start } key, press [ Ca ncel ] . The display re- turns to that of step D . To stop printing after pressing the { Start } key, press [ Sto[...]

Information Boxes 213 4 E If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] . The display returns to that of step D . F Press [ Yes ] . To stop deleting, pr[...]

Changing/Confirming Communication Information 214 4[...]

215 5. Storing a Document This section explains stor ing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax docume nts in the Document Server. The Document Server can store docu ments from various applications. The documents that are stored using the fa csimile function are availa[...]

Storing a Document 216 5 Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the ma chine automatically deletes documents from the Document Server after a certai n number of days. The delete function is preconfigured with the software an d automatical[...]

Sending a Stored File 217 5 A Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bottom orienta- tion of the original will not be di splayed correctly in the preview. B Press [ Store File ] . C Select [ Send & Store ] or [ Store Only ] . Select [ Send & Store ][...]

Storing a Document 218 5 F If you have selected [ Send & Store ] , specify the receiver. If you have selected [ Store Only ] , proceed to step G . G Press the { Start } key. Note ❒ You can change file names and user names. Reference p.32 “Setting the Original Orientation” “System Settings”, General Settings Guide Programming a user na[...]

Sending a Stored File 219 5 Reference “Entering Text”, About This Machine Setting a file name A Press [ File Name ] . B Enter the file name. C Press [ OK ] . Reference “Entering Text”, About This Machine Setting a password A Press [ Password ] .[...]

Storing a Document 220 5 B Enter a password using the number keys, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/Stop } key befo re pressing [ OK ] , and then reent er your password. You can enter up to four to eight digits. C Enter the password again, and then press [ OK ] . Sending Stored Documents The machine send[...]

Sending a Stored File 221 5 B Select the documents to be sent. When multiple documents are selected, th ey are sent in the order of selection. •P r e s s [ Queue ] to arrange the order of the documen ts to be sent. •P r e s s [ File Name ] to place the documents in alphabetical order. •P r e s s [ User Name ] to place the documents in order b[...]

Storing a Document 222 5 D When you want to add your original s to stored documents and send them all at once, press [ Original + Stored File ] or [ Stored file + Origina l ] . When sending only stored documents, proceed to step E . When [ Original + Stored File ] is pressed, the machine sends the originals, and then stored files. When [ Stored fil[...]

Sending a Stored File 223 5 Specifying documents from [ File List ] A Press [ U ] or [ T ] to display the documents to be sent. B Select the fi le. Specifying documents by [ User Name ] A Select [ User Name ] . B Select the user name of the prog rammed document, and then press [ OK ] . T o s e a r c h b y d i r e c t l y e n t e r i n g a u s e r n[...]

Storing a Document 224 5 Specifying documents by [ File Name ] A Select [ File Name ] . B Enter the name of the document to be sent, and then press [ OK ] . Partial matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press the Thumbnail key to switch the screen [...]

Sending a Stored File 225 5 C Check the preview. •P r e s s [ Zoom Out ] or [ Zoom In ] to reduce or enlarge the preview image . •P r e s s [ ← ][ → ][ ↑ ][ ↓ ] to scroll the preview image. •P r e s s [ Switch ] for “Display File” to display another selected file. •P r e s s [ Switch ] for “Display Pag e” to change the displ[...]

Storing a Document 226 5 B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [ OK ] . If the document does not have a password, proceed to step D . D Press [ Print File ] or [ Print 1st Page ] . When [ Print File ] is p[...]

Sending a Stored File 227 5 Note ❒ Only documents stored using the fa csimile function can be printed. ❒ When printing originals th at were not stored using the Mi xed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimil e function or the Document Server. ❒ You can also print the fi rst pag[...]

Storing a Document 228 5 C If you select a document for which a password is set, enter the password, and then press [ OK ] . When a selected file does not ha ve a password, proceed to step D . D Change the desired informatio n of the stored document. Press the keys for the it ems you want to change. E Press [ Exit ] . The standby display appears.[...]

Sending a Stored File 229 5 Changing a user name A Press [ Change User Name ] . B Press [ Clear ] . The user name is deleted. C Enter the new user name, and then press [ OK ] . Press the title word keys to switch between titles. To set a non-programmed user name, press [ Manual Entry ] , and then enter the name. User names entered by pressing [ Man[...]

Storing a Document 230 5 Changing the file name A Press [ Change File Name ] . B Press [ Backspace ] or [ Delete All ] , and then re-enter the file name. C Press [ OK ] . Reference “Entering Text” About This Machine Changing the password A Press [ Change Password ] .[...]

Sending a Stored File 231 5 B Enter a new password using the number keys, and then press [ OK ] . C Enter the password again, and then press [ OK ] . Deleting a Stored Document Use this function to delete stored documents. A Press [ Select Stored File ] .[...]

Storing a Document 232 5 B Press [ Manage / Delete File ] . C Select the document you want to delete. You can also de lete multiple documents at on ce. D Enter a password using the number keys, and then press [ OK ] . E Press [ Delete File ] . F Press [ Yes ] . If you do not want to delete the document, press [ No ] . G Press [ Exit ] . The standby[...]

233 6. Fax via Computer This section expla ins how to use this machine's facsimil e function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax m achine. Connect computers to the machine via pa rallel port, LAN,[...]

Fax via Computer 234 6 Note ❒ I t i s r e c o m m e n d e d t h a t y o u u s e a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on th[...]

Sending Fax Documents from Computers 235 6 ❖ Operating environment •C o m p u t e r PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 •D i s p l a y VGA 640 × 480 pixels or more Note ❒ Before beginning installation, exit all other appl ications. A[...]

Fax via Computer 236 6 Auto Run program The installers for vari ous drivers and utili ties launch automati cally as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, A ddress Book, and LA N-Fax Cover Sheet Editor can be in- stalled by Auto Run. Important ❒ If the plug and play function starts, click [ Cancel ] in the [ New Hardware Fo[...]

Sending Fax Documents from Computers 237 6 A Quit all applications currently running. B Insert the CD-ROM included with this machine into the CD-ROM drive of your computer. The installer launches automatically, an d the language sele ction window appears. Depending on your operating system settings, the installer may not launch automatically. If it[...]

Fax via Computer 238 6 Setting print properties This section ex plains how to mak e settin gs such as paper size or resolution. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu. With Windows XP Ho me Edition, selec[...]

Sending Fax Documents from Computers 239 6 Making settings for opt ion configuration Make settings for optional unit s installed in this machine. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu. With Windows XP Ho[...]

Fax via Computer 240 6 Basic Transmission This section explains how to send fax do cuments created using Windows a pplications. To send a fax, simply select [ Print... ] from the Window s application, t hen select [ LAN-Fax M8 ] as the printer, and then specify a destination in the [ LAN-Fax ] dialog box. Open the application docu ment you want to [...]

Sending Fax Documents from Computers 241 6 Specifying a destination using a destination list A Click the [ Address Book ] or [ Specify Destination ] tab. The [ Address Book ] or [ Specify Destin ation ] tab appears. B Select the [ Device Address ] (or [ Use device addres s ] ) check box. C The machine's address is displayed in the [ Device Add[...]

Fax via Computer 242 6 E Click the destination in the desti nation list to highlight it, and then click [ Set as Destination ] . The selected destination is added and appears in the [ List of Destination: ] box. If you add a destination by mistake, click the wrong destination, and then click [ Delete from List ] . In the Address Book list bo x, dir[...]

Sending Fax Documents from Computers 243 6 F To specify more destinations, repeat steps B through E . Note ❒ For the maximu m number of di gits for a destination, see “Maximum Values”. Reference p.60 “Sending Over a Fax Line” p.63 “Sending by IP-Fax” p.66 “Sending to an E-mail Address” p.272 “Maximum Values” Specifying Options[...]

Fax via Computer 244 6 To attach a cover sheet A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Attach a Cover Sheet ] check box. A cover sheet is added to the fi rst page of a transmission file. Click [ Edit Cover Sheet... ] to edit the cover sheet. Reference p.251 “Editing Fax Cover Sheets” To specify two-sided prin[...]

Sending Fax Documents from Computers 245 6 E Select a method of file naming. To enter a file name manually, select the [ Specify file name when saving ] check box. To have the file assigned a name and saved automatically, select the [ Au- tomatically create a new file ] check box. F Click [ OK ] . G Click [ Save ] or [ Save & Send ] . If you se[...]

Fax via Computer 246 6 Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, yo u can check informatio n about files sent using LAN-Fax Driver. For the maximum number of tran smission results you can check, see “Maximum V alues”. Also, you can save the cont[...]

Sending Fax Documents from Computers 247 6 D Click [ Send ] or [ Send & Print ] . Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set wheth er to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu. ❒ If there be any i[...]

Fax via Computer 248 6 Printing and Saving You can print documents create d using Windows applicat ions. Open the applicatio n docume nt you want to print or create a new document, and then perform the f ollowing procedure. For details about printing the fax im age, see the LAN-Fax Driver's Help. A On the [ File ] menu, click [ Print... ] . B [...]

Sending Fax Documents from Computers 249 6 Programming new destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book... ] . B Click [ New/Browse... ] , and then select the CSV f[...]

Fax via Computer 250 6 Editing programmed destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book... ] . B Click [ New/Browse... ] , and then select the CSV file containing th[...]

Sending Fax Documents from Computers 251 6 G If you made changes to a destination, a confirmation message appears. To save the changes, click [ Yes ] . If you do not want to save the chan ges and want to quit editing, click [ No ] . To return to the editing display, click [ Cancel ] . The confirmation dialog box does not appear when you have not ma[...]

Fax via Computer 252 6 Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as de stination information • Person name as dest ination information • Company name as sender information • D[...]

Sending Fax Documents from Computers 253 6 Attaching a created cover sheet Use the following procedure to attach a cr eated cover sheet file to a fa x document. A On the [ File ] menu, click [ Print... ] . B Select [ LAN-Fax M8 ] in the [ Name: ] list, and then click [ OK ] . The [ LAN-Fax ] dialog box appears. C Click [ Edit Cover Sheet... ] . The[...]

Fax via Computer 254 6 Managing Facsimile Functions Using SmartDeviceMonitor f or Admin You can check information about this ma chine's fax functions using a computer and save files on a computer usin g SmartDeviceM onitor for Admin. Note ❒ For details about Sm artDeviceMonitor for Admin and its installation, see “Monitoring and Configurin[...]

Viewing Fax Information Using a Web Browser 255 6 Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ I t i s r e c o m m e n d e d t h a t y o u u s e a Web Image Monitor running under the same network environment as this [...]

Fax via Computer 256 6 F View the content of the fax document. To enlarge the prev iew image, cli ck [ Enlarge Image ] . Enlargement cannot be performed without Acrobat Reade r instal led. For more information, see Help on the Web Image Mo nitor. G To download the received fax document, click [ PDF ] or [ Multi-page TIFF ] , and then click [ Downlo[...]

Viewing Fax Information Using a Web Browser 257 6 Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [ Address ] field. C Click [ Fax Received File ] in the left pane. The list of received fa x documents appears. D Select the check box of the fax document to be deleted. To view a li st[...]

Fax via Computer 258 6 To edit machine properties a lready programmed Follow thes e steps to use Web Image Mon itor to edit inform ation about the des- tination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is disp[...]

Viewing Fax Information Using a Web Browser 259 6 To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is displayed. C Click [ Login ] , and then enter[...]

Fax via Computer 260 6 Delivering Files Received by Fax Documents received by the machine can be viewed on or downl oaded to a com- puter using the network deli very server Sc anRouter delivery so ftware. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ The ScanRouter delivery[...]

261 7. Appendix This section ex plains features an d spec ifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [ System Status ] you can check the number of “Transmission Standby Fil[...]

Appendix 262 7 Programs If you regularly send documents to a part icular destination or transmit using the same functions, you can save repetitive number keys o perations by reg istering this information in a Keystroke Program. P r o g r a m s c a n b e r e c a l l e d b y j u s t p r e s s - ing a programmed key. Registering and Changing Keystroke[...]

Programs 263 7 D Press [ Program ] . When no progra ms are registered , proceed to ste p E . E Select a program number in which “Not Programmed” is shown. If you make a mistake, press [ Cancel ] and select a program number again. When you change a Keystroke Program, press [ Yes ] after pressing the program number you want to change. If you make[...]

Appendix 264 7 Reference p.117 “Sending at a Specific Time (Send Later)” p.272 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the functions registered in a program as priority functions, so you can have the machine select these func tions right after the p ower is turned on or t [...]

Programs 265 7 Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key. C Press [ Change Name ] . D Select the program number of the name you want to change. [...]

Appendix 266 7 Deleting a Program Follow these steps to dele te an unnecessary pr ogram: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key. C Press [ Delete ] . D Select the program number you want to delete. E Press [ Ye[...]

Programs 267 7 Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Place the original. C Press the { Program } key. D Confirm that [ Recall ] is selected, and press the regis[...]

Appendix 268 7 Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax do cuments at hi gh resoluti on (Super Fine) . This also allows you to receiv e fax documents at high resolu tion (Fine or Super Fine). If you require this option, consul t your service representative. Referenc[...]

Specifications 269 7 Specifications ❖ Fax Transmission and Reception ❖ Power Consumption ❖ IP-Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm·200 × 100 dpi (Standard character), 8 × 7.7/mm·200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional), 16 × 15.4/mm·400 × 400 dpi (Super Fine character:[...]

Appendix 270 7 ❖ Internet Fax Transmission and Reception *1 Full mode Compatible machines IP-F ax compatible machines IP-Fax transmission function Specify an IPv4 a ddress and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. I P - F a x r e c [...]

Specifications 271 7 Specifications Required for th e Internet Fax Destination Machines This machine can communicat e with Internet Fax machin es that satisfy t he fol- lowing specific ation requir ements. When communicating with full mode compatible machines, you can take ad- vantage of h igher specificatio ns for coding, or iginal size, and r eso[...]

Appendix 272 7 Maximum Values The following list contains th e maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission 400 400 Number of pages you can store in memory (using A4 Standard <ITU-T q 1 Ch art>) Approx. 320 Approx. 2,240 Number of d[...]

Maximum Values 273 7 Note ❒ The maximum number of pa ges that can be stored or transmitted may de- crease depending on the contents of documents. Number of characters you can enter for a pro- gram name 20 20 Number of received documents you can store on the machine's hard disk 400 400 Number of documents you can print at a time in [ Print / [...]

274 INDEX 180-degree rotation printing , 160 1st Sheet , 33 2nd Sheet , 33 2 Sided Original , 33 2 Sided Print , 6 2 sided printing , 244 A Acceptable original sizes , 36 Add , 16 Add Destination , 172 Adding a destination , 172 Address Book , 235 , 248 Add User , 259 Adjust Sound Volume , 6 Advanced Features , 100 Advanced Search , 88 All , 193 Ar[...]

275 Communicating indicator , 109 Communication Failure Report , 189 Communication Page Count , 6 Communication Result Report , 188 Compatible machines , 271 Confidential File indica tor , 203 Confidential File Report , 207 Confirming a transmission , 114 Confirming by e-mail , 187 Confirming by report , 186 , 19 1 Confirming by report and e-mail ,[...]

276 G G3 , 57 G3 Auto , 57 G4 , 57 Gatekeeper (VoIP gatekeeper) , 23 Gateway (VoIP gateway) , 23 General Settings , 6 H H.323 , 23 H.323 Settings , 6 Having incoming documents printed on paper from the bypass tray , 165 How to Read This Manual , 1 I If there is no paper of the correct size , 164 Image Rotation , 161 Immediate Reception , 141 Immedi[...]

277 P Page reduction , 163 Page separation and length reduction , 162 Paper size and scanned area , 37 Paper Tray , 6 Parallel Memory Transmission , 9 , 15 Parameter Setting , 6 Parameter Setting: Print List , 6 Password , 219 Password (PWD) , 106 Password (SID) , 103 Pause , 61 Personal Box , 151 , 205 Photo , 43 Placing into the ADF , 30 Placing [...]

278 Returning the machine to th e standby mode , 2 Routing e-mail received via S MTP , 155 Routing received documents , 151 Routing received documents with SUB Code , 151 RTI → Own Name , 144 S Saving as files , 244 Scanning Two-Sided Originals , 33 Scan Settings , 6 , 43 Scan Size , 47 Scan Type , 43 Search by desti nation name , 81 Search by e-[...]

279 Super Fine , 45 Switching between Memory and Immediate Transmission , 9 Switching the reception mode , 147 Switching the titles in the Address Book , 73 Switch Reception Mode , 6 Switch RX Mode , 146 , 147 Switch Title , 6 Symbols , 1 System Stat us , 261 T T.37 full mode , 29 , 257 Terminology , 23 Text , 43 , 12 7 Text / Line Art , 43 Text / [...]

280 GB GB B 819 - 8 600[...]

Declaration of Conformity Notice to Users in EEA Countries This product complies wi th the essential requirement s and provisions of Directive 1999/5 /EC of the Eu- ropean Parliament and of the Cou ncil of 9 Marc h 1999 on radio equipment and telecommunication s terminal equipment an d the mutual recognition of their conformity. Notice to Users Acc[...]

FAX Option Type 75 0 0 Oper a t ing Instruction s Facsimile Reference GB GB B 819 -8 6 00[...]