Panasonic DECT Portable Station KX-TCA256 manual

DECT P or tab le Station Operating Instructions Model No. KX-TCA256 Thank y ou for pur chasing th e P anasonic KX-TCA256, DECT P or table Station. Please read this manual carefully bef ore using this product and sa ve this manual f or future use . This manual is designed to be used with the KX-TCA256 DECT P or table Station and a P anasonic KX-TD A[...]

Table of Contents 2 Before Initia l Use ............ ............ ............. .......... ............. ............. ............. ...... 4 Before Operat ing the PS ......... ............. ............. ............. ............. ............. ...... 5 Location of Contr ols ............. .......... ............. ............. ............. .....[...]

Table of Contents 3 Walkie-Talkie ..... ............. ............. ............. ......... ............. ............. ............. . 45 Using the Belt Clip .......... ............. ............. ......... ............. ............. ............. . 47 Wall Moun ting ......... ............. ............. ............. .......... ............. ...[...]

Before Initial Use 4 Before Initial Use Please read “Important Inf ormation” on page 49 bef ore use . Read and under stand all inst ructions. Registration Y our PS (P or ta b le Station) must be register ed in the Bu siness T e lephone System and you ha ve to deter mine the extension number bef ore i nitial use. Accesso ries ( j -included/ i -o[...]

Before Operating the PS 5 Before Op erating t he PS Location of Co ntrols Back view Speaker Open the cov er . Ringing/Charge Indicator Headset Jack TALK MESSAGE Charge Contact RECALL Receiver Display Soft Keys CANCEL/POWER CLEAR/TRANSFER Joystick INTERCOM Charge Contact Microphone[...]

Before Operating the PS 6 TA L K : Used to make or receive calls , or to establish a hands-free conv ersation. Joystic k : Used to adjust the r inger/receiver v olume, select the Function mode and the fun ction display e d directly ab ov e, and move the cursor to select a desired item. MESSA GE : Used to leav e a message waiting indication or call [...]

Before Operating the PS 7 Battery Installation Inser t the battery as shown. Close the cov er as indicated by the arrow . Battery Charge At the time of shipment, the batter y is not charged. Please charge the battery for more than 5.5 hour s before initial use. • When the batte r y has been completely cha rged, the charge indicator will change fr[...]

Before Operating the PS 8 Po w e r O n / O f f Displa y Icons • Whe n the PS is tur ned on, it will be in standby mode . Standby mode is the state of the PS when it is not perf or ming any operations and is a waiting calls. Within range of a Cell Statio n Out of range, No registration Interco m Indica tor Off-ho ok Status Message W a iting Phoneb[...]

Before Operating the PS 9 Operation Outline Function s of the PS are accessed throug h the di spla y menu, and selected with the jo ystick and soft ke ys. The guidance display is sh o wn in standb y mode f or easy opera tion . • Y ou cannot toggle the displays while in k ey loc k mode or while the PS is charging. • Y ou can select whether the g[...]

Before Operating the PS 10 Function Menu Displa y Press the joystic k to displa y the function menu. Main menu – while i n standby mode Sub men u – while in off- hook/during a con ver sation Caller ID: Displays the incoming cal l log. Ringer Option: Displays the “ Ringer Option ” men u. New Phonebook: Creates a new item in the Handset Phone[...]

Before Operating the PS 11 PBX Feature Menu Functions of the PS can be activated through the displa y ke y list. Mov e the jo ystick left to displa y the ke y list. P ause: Inser ts a dialling p ause. FWD/DND: Used to change Call Forw arding or Do Not Disturb set tings . Message: Used to leav e a message waiting indication or call back the par ty w[...]

Before Operating the PS 12 Flex ible K ey Displa y A fle xible k ey can be used either to seiz e a line in order to mak e or receive an outside call (F-CO k ey), or used as a function ke y . Mov e the jo ystick right to display the fle xible k ey list. Here you can access the 12 flexib le ke ys. The icon shown beside each F-CO k ey indicates line s[...]

Before Operating the PS 13 Soft K ey Displa y Icons and information shown on the display wi ll v ar y depen ding on the state of use. T o select an item shown on the displa y , press the correspon ding soft k ey . Opens the Handset Phonebook. Opens the main menu. Opens the function menu. Displa ys the o utgoing call log. Used to confirm the entry .[...]

Before Operating the PS 14 Ringer V olume Adjustment Receiver/Speaker V olume Adjustment • In Meeting Mode: Vibration only/Ke y tone off/Microphone volume high • Y ou can select whether the PS will vibrate while receiving a call. Press the joystick . Press the joystick . Select “ Ringer Volume ”. Select the desired setting (6 levels/ Meetin[...]

Before Operating the PS 15 K ey Loc k Y ou can lock the dialling b uttons while the PS is in idle status. Selecting the Displa y Language • Y ou can select “ Auto ” or one of the 16 langua ges below: • When set to “ Auto ”, the language settings of the Bu siness T elephone System will be used automatica lly . • The display language of[...]

Making Calls 16 Making Calls Calling Another Extension Calling an Outside P ar ty Using the lin e access number s Using Flexible CO keys • * The line access number (def ault) varies depending upon countr y/area. Consult yo ur dealer for more details. • Y ou can confir m a number was dialled correctly bef ore calling ( Predialling ) by enteri ng[...]

Making Calls 17 Hot K ey Dial Y ou can make a call b y simply pressin g the assigned number as hot k ey . Using the Call Log Using the Outgoing Call Log • T o assign a phone number as hot k ey , see page 30. Press and hold the dialling button assigned as a hot key. Press TALK . X Description Feature Display Icon You can make a call using the phon[...]

Making Calls 18 Using the Incoming Call Log Using the Inco ming Call Log Gr oup • If an outside call is received from a phone number stored in the Handset Phonebook, the number and name of the ca ller will be display ed in the call log. • Whe n a call is made using the PBX System Phonebook, the cal led par ty’ s name is not stored in the Outg[...]

Making Calls 19 Using the Phonebook Using the Handset Ph onebook Using the PBX System Phonebook Using the PBX Ex tension Phonebook Description Feature Display Icon Handset Phonebook PBX System Phonebook PBX Extension Phonebook You can make a call using the extension numbers stored in the Business Telephone System. You can make a call using the numb[...]

Making Calls 20 • * Press the diallin g b utton (0-9) that corresponds to the letter you are searching f or . Press the diallin g b utton repea tedly until the desired ke y is display ed. • Y ou can search f or an item stored in the Phonebo ok, as shown belo w: * T o enter ch aracters: 1. Press the right soft ke y repeatedly to select the desir[...]

Receiving Calls 21 Receiving Calls Inter com Calls/Outside Calls/Gr oup Calls T emporary Ring er V olume Adjustment • Y ou can also answer a call as f ollows: – A uto T alk (See page 41.) – Any K ey Answer (See page 41.) – Au t o A n s w e r (See page 41.) Press CANCEL . Press TALK . Press INTERCOM . Press CANCEL . Press CANCEL . Move the j[...]

Receiving Calls 22 Caller ID If an outside ca ll which contains Caller ID in f or mation is recei v ed, this informatio n will be logged in the incoming call log. • * Press to confir m each entr ies. (See page 29.) ( name - max. 16 c haracters / phone no. - max. 32 digits) <Standby mode> New calls have been received. Press the right soft ke[...]

During a Conversation 23 During a Conver sation T ransferring a Ca ll T ransferring to an e xtension T ransferring to an outside party Holding T o hold (Regular Hold) • * The line access number (def ault) varies depending upon countr y/area. Consult yo ur dealer for more details. • T o retur n to the call bef o re the transf er destinati on ans[...]

During a Conversation 24 T o hold (Exclusive Call Hold) Y ou can hold a call e xclusively so that only y ou can retr ie ve the call. T o retrieve a c all • The meth od used to hold a call depends on the Call Hold mode (R egular Hold/ Exclusive Call Hold). Ask y our manager what the current mode is. • In order to hold sev eral outside line call [...]

During a Conversation 25 Hands-free Con versa tion Y ou can talk with the calling par ty alter nately through th e speaker without holding the PS. T urning the Micr ophone On/Off • If you put the PS on the charger during a conv ersation, the call will be disconnected. During a conversation Press TALK to toggle between the two modes (Hands-free/Re[...]

Using the Phonebook 26 Using t he Phonebook Handset Phonebook Y ou can store up to 200 phon e numbers in the Handset Phonebook. Ea ch phone number can be assigned a name and categor y number for easy access . All phoneb ook items are stored in alphabeti cal order . Incoming Call Iden tification Y ou can organise entr ies in the Handset Phoneb ook i[...]

Using the Phonebook 27 Editing • T o enter cha racters , see page 31. • * The v alid digits are 0-9, “ ”, “#”, P A USE. • * Although up to 200 Phonebook items can be stored, each phone number stored in the Phonebook th at contains ov er 24 digits counts as two Phonebook item s. • * If there is only one Phonebook memor y location av [...]

Using the Phonebook 28 Deleting Storing an item in the Handset Phoneb ook Using the Outgoing Call Log Using the Incoming Call Log Press the left soft key . Select “ Yes ” . Select the desired item. Select “ Delete ” . Press the joystick . Press the joystick . Press the joystick . name phone no. category no. Press the right soft key . Select[...]

Using the Phonebook 29 Using the Inco ming Call Log Gr oup Using the PBX System Phonebook • * Press to confir m each entr ies. ( name - max. 16 c haracters / phone no. - max. 32 digits) – Although up to 200 Phonebo ok items can be stored, each phone number stored in the Phoneb ook that contains ov er 24 di gits counts as two Phonebook items. ?[...]

Using the Phonebook 30 Hot K ey Dial The phone numbers stored in the Handse t Phonebook can be assigned as hot ke y . • A “ ” will be display ed ne xt to hot ke y numbers which hav e a phonebo ok item registered to them. Press the left soft key . Press the joystick . Press the joystick . Select the desired item. Select a blank hot key number [...]

Using the Phonebook 31 Entering Character s Y ou can enter characters and digits using the dia lling buttons. Y ou can select one of 5 character modes by pressing the right soft key while entering a name. The function icon abov e the soft ke y displa ys the current character mode. See “Character Mode T a b le” (page 32) for a vailab le characte[...]

Using the Phonebook 32 Character M ode T able • The following letters are not available. They will be replaced by the uppercase (or lowercase) version of the same letter. • Press to change between uppercase and lowercase.[...]

Feature List 33 Feat ure List This f eature list applies only when your PS is connected to a KX-TDA series Business T e lephone System. For fur ther inf or mation, refer to the KX-TD A series/KX-TD81 6/ KX-TD1232 Business T elephone System User Manual or consult your dealer . Feature Operation To dial Select the key assigned as a One-touch Dialling[...]

Feature List 34 Feature Operation Useful Features Call Forwarding Busy Cancel No answer Busy/ No answer CO line access no. All calls extension no. outside phone no. Follow Me your extension no. Cancel Follow Me All Calls Outside Calls Intercom Calls OR 0 1 2 0 2 3 4 5 7 8 During a Conversation Multiple Party Conversation desired phone no. To leave [...]

Feature List 35 Feature Operation Useful Features Call Waiting To hold the current call and then talk to the new party While hearing a call waiting tone Paging paging group no. (2 digits) To page To answer Wait for an answer. Announce. Set To set/cancel for outside calls To set/cancel for intercom calls No call No tone Tone Sending a Call Waiting T[...]

Feature List 36 •* 1 When the Hot Line feature is set using this method, the “Hot Line ” icon will no t be displa yed. This icon is only displa yed when the Hot Line feature is set using the method o n page 40. •* 2 Y ou cannot send a call waiting tone when: – the called par ty has not set the Cal l W aiting feature . – the called par t[...]

Programming 37 Progra mming Changing the Initial Settings Y ou can customise the ha ndset b y editing the settings found under “ Setting Handset ” in the menu list, as f ollows: • T o retur n to the pre vious menu, press . • T o cancel, press at an y time. • The unit will beep to indicate that the ne w settings hav e been sav ed. Press th[...]

Programming 38 Handset sett ing menu la yout Ringer Option Ringer Volume Tone Option Key Tone Call Option Hot Line No. Display Option Standby Display Group Ring Type Select Language LED Colour Private Colour Category Name Hot Line Mode Line Access CD Registration Select Base Register H/set Cancel Base Caller ID Disp Other Option Change H/S PIN Auto[...]

Programming 39 Selects the ringer type for each type of call (intercom call, outside call, group call). Description Setting Sub Item Main Item Default Level 3 Ringer 1 On Base & H/S No. Auto INT Ring-Green, EXT Ring-Red, Group Ring-Orange Ringer Volume Key Tone Memo Alarm Ringer Option Tone Option EXT Ringer Type INT Ringer Type Group Ring Type[...]

Programming 40 When set to ON, you can make a call to the stored phone no. in “ Hot Line No. ” by pressing TALK. You cannot make calls to other phone numbers. Enters the trunk access code (line access code) that matches the setting of your Business Telephone System. Three trunk line codes can be stored. Selects which caller information is displ[...]

Programming 41 • * XX is identical to the CO line group number and 8XX represents an y 3-digit code star ting with “8”. Description Setting Sub Item Main Item Default Reset Handset Enter H/set PIN, then select "Yes". Returns the handset settings (except Registration) to the default settings. Off Off Any Key Answer On/Off When set to[...]

Programming 42 Memo alarm setting • * Y ou can choose either 12-hour format (AM/PM) or 24-hour f or mat by pressing . • T o clear the di spla yed memo alarm, press and then select “ Yes ”. • If you are on a call at the time that the alar m is set to sound, it will sound afte r you ha ve ended the call. Press the joystick . Press the joyst[...]

Programming 43 Flexible key edit • * Items on page 44 can be assigned , and accessed through the displa y operation. • T o assign an item other than “ PBX setting ” to a flexib le k ey which has already been used, first set the key to “ Not stored ”. Press the joystick . Press the joystick . Select “ Other Option ”. Select “ Flex [...]

Programming 44 • T o access sub-item s, press . Sub-Items Main Item Menu Dialing Call log Caller ID New Phonebook H/set Phonebook PBX Sys Dialing PBX EXT Dialing Redial Incoming Log Incoming LogGrp Setting Handset PBX Program Walkie-Talkie Memo Alarm Tone Option Key Tone Range Warning Registration Ringer Option Ringer Volume Vibration EXT Ringer [...]

Others 45 Others W alkie-T alkie Using W alkie -T al kie mode, y ou can communic ate with another handse t e v en when out of range of a base unit. Only a P anasonic DECT P or t ab le Station which supp or ts Walkie- T a lkie can be used. Handsets hav e to be in W alkie-T alkie mode, and ha ve the same W alkie-T alkie group number . In W a lkie-T a[...]

Others 46 Setting th e W alkie -T alkie mod e T a lking in W alkie-T alkie mode • T o e xit the o peration, press any time. • * Any 3 digits ca n be used. Make a note of the group number you set here. • Each handset should hav e its own unique handset number . • T o e xit the o peration, press any time. • * A caller can press to call all [...]

Others 47 Using the Belt Clip Y ou can hang the handset on your belt. W all Mounting 1 Connect the A C adaptor to the charger . 2 Driv e the screws into the wall using the wall template belo w . 3 Mount the charger securely on the screws. To remove Allows phone straps and similar objects to be connected. the belt clip. Cord holder T o A C Outlet A [...]

Troubleshooting 48 T rouble shooting T roub leshooting Pr oblem Description and Solu tion The PS does not work. • The battery is drain ed. → Charge the batter y fully . (See “Batter y Charge” on page 7.) • Th e PS has been cancelled or the PS has not bee n registered. → Consult your dealer . • The power is OFF . → T ur n it ON. (See[...]

Important In formation 49 Importa nt Informa tion Battery Information After your P anasonic batter y is fully charge d [at 25 ° C]: • Batter y charge ma y be shor tened depe nding on usag e conditions and ambient temperature. • The batter y cannot be ov ercharged. • The batter y will drain e ven while the unit is tur ned off. • The PS ca n[...]

Important Information 50 Please repl ace with P anasonic bat tery only . • Please order par t number N4HHGMB00007 or HHR-P103. If you replace the batte r y bef ore the low batter y warni ng appears, the batter y strength icon ma y displa y an incorrect reading. In this case, use the PS as norma l with the new batter y installed. Wh en the low bat[...]

Important In formation 51 Safety Instructions P ay special attention to the saf ety suggestions listed below . Safety T o reduce the risk of fire or injur y to pe rsons, read and f ol low these instructions. 1) Use only the A C adaptor , batter y and charger indicated in thi s manual. 2) P ower source: The A C adapto r should be connected to a powe[...]

Important Information 52 For best perf ormance Operatin g Range 1) The range of operation depends on the topograph y of y our office, weather or usage conditions, because signals are transmitte d between the Ce ll Station (CS) and the PS by ra d i o wave s. 2) Nor mally , you get greater range outdoors than indoors. If there are obstacles su ch as [...]

Important In formation 53 IMPORT ANT NO TICE: Under power f ailure conditions, this wireless telep hone may not operate. Please ensure that a separate teleph one, not dependent on local power , is av ailable f o r emergency use in emergencies. When a f ailu re occurs which resul ts in the inter na l par t s becoming ac cessible , disco nnect the A [...]

Important Information 54 Disposal Inf ormation Inf ormation on Dispos al for Us ers of W aste Elect rical & Electr onic Equipment (priv ate households) This symbol on the products and/ or accompanying documents means that used electr ical an d electronic products sh ould not be mixed with general household waste. F or proper treatment, recov er[...]

Notes 55 Notes[...]

PSQX3992ZA KK0306TT0 Copyrigh t: This mater ial is copyrighted by P anasonic Communi cations Co ., Ltd., and ma y be reproduced f or inter nal u se only . Al l other reprodu ction, in w hole or i n par t , is prohibited without the wr itten consent of P anason ic Communications Co ., Ltd. © 2006 P anaso nic Communications Co ., Ltd. All Rig hts Re[...]