Olympus DS-2300 manual

DIGIT AL VOICE RECORDER DS-2300 INSTRUCTIONS Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume before [...]

2 T able of Contents T able of Contents ................................................ 2 Safe and Proper Usage ....................................... 4 General Precautions ........................................... 4 1 Getting Started Main Features ..................................................... 6 xD-Picture Card .........................[...]

3 1 2 3 4 5 6 Using the Online Manual When you install the DSS Player on your PC from the CD-ROM, you can use an online expanded version of this instruction manual, allowing you to learn more about the digital voice recorder . If the DSS Player is installed, click on the [Start] button, select [All Programs], then [ OL YMPUS DSS Player], then click[...]

4 Safe and Proper Usage Before using your new recorder , read this manual carefully to ensure that you know how to operate it safely and correctly . Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. T o protect yourself and others from personal injury or da[...]

5 Batteries W arning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover . • Keep batteries out of the reach of children. • If you notice anything unusual whe[...]

6 1 This product is equipped with the following features. ● Connect the USB connection cable to enable high speed data transfer to a computer . ( ☞ P .39) ● Recording and storing voice in DSS format. ● T wo recording modes, SP (Standard Playback) mode or LP (Long Playback) mode. ● It has a large backlight full-dot display (LCD display scr[...]

7 1 Main Features IBM, PC/A T , and ViaV oice are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation. Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer , Inc. Intel and Pentiu[...]

8 1 xD-Picture Card xD-Picture Card The xD-Picture Card is a removable recording media. Memory Size SP Mode LP Mode 16MB 2 hr . 30 min. 5 hr . 30 min. 32MB 5 hr . 10 min. 1 1 hr . 05 min. 64MB 10 hr . 25 min. 22 hr . 20 min. 128MB 20 hr . 55 min. 44 hr . 45 min. 256MB 42 hr . 00 min. 89 hr . 40 min. 512MB 84 hr . 05 min. 179 hr . 30 min.* 2 Memory [...]

9 1 1 2 3 4 5 6 7 8 9 0 ! @ # $ % ^ & * ) ( - = q w 1 EAR (Earphone) jack 2 MIC (Microphone) jack 3 Built-in microphone 4 NEW button 5 HOLD switch 6 REC (Record) button 7 REW (Rewind) button 8 FF (Fast Forward) button 9 INDEX button 0 FOLDER/MENU button ! Built-in speaker @ STOP button Identification of Parts Identification of Parts # PLA Y but[...]

10 1 12 3 4 5 6 9 8 7 1 Battery indicator 2 Folder 3 Current file number 4 T otal number of recorded files in the folder 5 Character Information display 6 Erase lock indicator 7 Microphone sensitivity display 8 VCV A (V ariable Control V oice Actuator) indicator 9 Record mode indicator Identification of Parts Identification of Parts Display (LCD Pa[...]

11 1 3 1 2 Inserting Batteries Inserting Batteries 1 Lightly press down on the arrow and slide the battery cover open. 2 Insert two AAA alkaline batteries, observing the correct polarity . 3 Close the battery cover completely . Replacing batteries The battery indicator on the display changes as the batteries lose power . ➜ ➜ ➜ When appears on[...]

12 1 T urning ON the Recorder/ Power Save Mode T urning ON the Recorder With the battery in the recorder and the card inserted properly , the recorder is ready to work. While the power switch on the back of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active. Slide the power switch to the ON position to[...]

13 1 Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header . This will simplify the file management aspects later on. The hour indicator will flash automatically when you load batteries before using the recorder for the first t[...]

14 1 Setting Time/Date (TIME&DA TE) ............................................................................................................................................................. Notes • If you press the STOP button during the setup operation, the recorder will save the items that were set to that point. • Y ou can set the ti[...]

15 1 Changing the Time/Date 3 1,5 2,4 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu appears ( ☞ P .30). 2 Press the FF or REW button to choose “ SUB MENU ” , and press the REC button. The sub menu appears ( ☞ P .30). 3 Press the FF or REW button until “ TIME&DA TE ” flashes on the display . 4 Press the R[...]

16 1 Inserting and Ejecting a Card Inserting a Card 1 Slide the card cover lock in the direction indicated by the arrow . The card cover is unlocked and the message “ CARD COVER IS OPEN ” appears on the display . When this message appears, the power is switched off automatically . 2 Face the card the correct way and insert it into the card slot[...]

17 1 2 3 4 Ejecting a Card 1 Make sure the recorder is STOP mode. 2 Slide the card cover lock in the direction indicated by the arrow . The card cover is unlocked and the message “ CARD COVER IS OPEN ” appears on the display . When this message appears, the power is switched off automatically . 3 Push the card inward to unlock it, and let it ej[...]

2 18 Recording The recorder has five folders, A , B , C , D , E and you can select folder by pressing the FOLDER/MENU button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Y ou can u[...]

2 19 Pause Press the REC button while recording. ➥ “ REC P AUSE ” will flash on the display . • The recorder stops when it has been left paused for 10 minutes or longer . Resume Recording Press the REC button again. ➥ Recording will resume at the point of interruption. Recording 4 Press the STOP button to stop recording. If you want to ap[...]

2 20 Recording Recording Overwrite Recording Y ou can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 Press the FOLDER/MENU button to choose a folder . The folder name is displayed for 2 seconds. 2 Press the FF or REW button to choose the file into which you want to overwri[...]

2 21 ............................................................................................................................................................. Notes • The recording time and date of the file is updated to the time and date of the inserted recording. • Y ou cannot select a different recording mode (SP , LP) than that of the o[...]

22 2 1 Press the FOLDER/MENU button to choose folder . 2 Press the FF or REW button to choose the file that you want to play . 3 Press the PLA Y button to start playback. The record/play indicator lamp glows green. a Current playback time b T otal recording time of the file being played 4 Press the VOLUME ( + ) or VOLUME ( – ) button to select th[...]

23 2 Playing • If you press the FF button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file (F .SKIP). • If you press the REW button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file (B.SKIP). If the REW button is pressed within 2 seconds, the recorder[...]

24 2 2 1 3,4 Erasing Erasing One File A selected file can be erased from a folder . 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF or REW button to choose the file you want to erase. 3 Press the ERASE button. “ FILE ERASE ? ” flashes on the display for approximately 8 seconds. FOLDER A F I LE ERASE ? Erasing FOLDER A ERASE D[...]

25 2 1 2,3 Erase All Files in a Folder All files in a folder can be erased simultaneously , except for locked files. 1 Press the FOLDER/MENU button to choose the folder you want to erase all files. 2 Press the ERASE button for 3 seconds or longer . “ ALL ERASE ? ” flashes on the display for approximately 8 seconds. 3 Press the ERASE button once[...]

26 3 2 4 1 Index Marks Index Marks Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display . Locating an Index Mark 2 Hold the FF or REW button while playing a file. The recorder stops for 1 second when it reaches the index mark. Clearing an Index Mark 3 Locate the ind[...]

27 3 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu appears ( ☞ P .30). 2 Press the FF or REW button to choose “ SUB MENU ” , and press the REC button. The sub menu appears ( ☞ P .30). 3 Press the FF or REW button to until “ FORMA T ” flashes on the display . 4 Press the REC button. The formatting process is [...]

28 3 8 7 Formatting the Card (FORMA T) 7 Press the FF button again to choose “ ST ART ” . 8 Press the REC button again. Formatting begins and an indicator flashes on the display . “ FORMA T DONE ” displays when formatting ends. { FORMAT! FORMAT DONE SURE? CANCEL START .........................................................................[...]

29 3 Hold Hold Setting the HOLD switch to the HOLD position. If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow , the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. [...]

30 3 REC MODE MIC SENSE EXIT SUB MENU VCV A LOCK BEEP FORMA T EXIT BACKLIGHT TIME&DA TE CONTRAST Select SP or LP mode. Notes • If you press the STOP button or FOLDER/MENU button during a menu setup operation, the recorder will stop and apply the items that were set to that point. • The recorder will stop if you leave it idle for 3 minutes d[...]

31 4 The DSS Player Software can be used to do the following: • Playback voice files on your PC and on the recorder when connected via USB. Download files from the recorder to the PC or upload files from the PC to the recorder . • If an upgrade (Option) to DSS Player Plus is executed, various additional functions can be utilized ( ☞ P .48). P[...]

32 4 Windows Macintosh Operating Environment Basic Operating Environment of DSS Player Operating Environment IBM PC/A T compatible PC Microsoft Windows Me/ 2000 Professional/XP Professional,Home Edition Intel Pentium II class 333 MHz processor or more (Processor 500 MHz or faster is recommended) 128MB or more (256MB or more is recommended) 50MB or [...]

33 4 Windows 1 Insert DSS Player into the CD-ROM drive. The installation program will start automatically . Once the program starts, jump to step 4. If it does not, follow the procedures in steps 2 and 3. 2 Click the [start] button and select [Run]. 3 Enter “ D:setup.exe ” in the [Open] field and click [OK] . This is assuming the CD-ROM drive [...]

34 4 Installing Software Installing Software Installing the Device Driver 11 Connect the recorder to your PC, referring to “ Connection to Y our PC ” ( ☞ P .39). When you connect the recorder to your PC for the first time after installing DSS Player , the recorder ’ s driver will be installed automatically . If the driver is installed prope[...]

35 4 Macintosh 7 Completing setup. Installation has finished. Click [Quit]. 8 Register user information. T o use the DSS Player , it is necessary to register the user information at the time of initial startup. Open the [DSS Player] folder created at installation, and the user ’ s registration screen will be displayed, if the is double clicked. P[...]

36 4 Uninstalling Software 1 Exit DSS Player . 2 Select [Control Panel] from [start] menu. 3 Click [Add/Remove programs] in the control panel window . 4 A list of applications that have been installed is displayed. Select the software you would like to uninstall/remove. 5 Click [Change/Remove]. 6 Confirmation of Deleting the program. Click the [OK][...]

37 4 Macintosh 1 Exit DSS Player . 2 Delete the Preferences File. Delete the [DSS Preference] file in the following location. Macintosh HD : Users : Library : Preferences 3 Delete the Executable File. Delete the [DSS Player] file in the location where you installed the file. 4 Delete the Help File. Delete the [DSS Player Help] file in the following[...]

38 4 .................................................................................................................................................... Note Y ou will be able to use Online Help after DSS Player is installed. Using Online Help For information on the DSS Player usage and features, refer to the Online Help. T o open Online Help, you[...]

39 4 Connection to Y our PC Connecting to your PC Using the USB Cable 1 T urn ON the recorder ( ☞ P .12). 2 Insert end A of the USB cable to your PC ’ s USB port or USB hub. 3 Make sure the recorder has stopped before attaching end b of the USB cable to the terminal port of the recorder . If “ REMOTE ” is displayed on the recorder , it indi[...]

40 4 Windows 1 Disconnecting from Y our PC 1 Click the on the task bar located at the lower-right corner of the screen. Click [Safely Remove Hardware]. It will read [Stop USB Disk-Drive] for Windows Me. The drive letter will dif fer depending on the PC being used. 2 Disconnect the USB cable. Connection to Y our PC Macintosh 1 Move the icon of the r[...]

41 4 Running DSS Player By connecting the recorder to your PC, you can automatically start the application. Disabling automatic start 1 Right click on the of the taskbar on the lower right of the screen, and select [Setting]. The application which enables setting will be displayed by dialog. 2 Click the of the [DSS Player V ersion 6]. The check mar[...]

42 4 Macintosh .................................................................................................................................................... Note The Mac version DSS Player has no automatic start function. T o start, open the “ DSS Player ” folder created upon installation and double-click the icon. When it starts for the[...]

43 4 3 2 1 3 4 4 2 1 Window Names Window Names 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Will display the directory structure of the DSS, WMA, W A VE (Windows only) and AIFF (Macintosh only)-format files stored on your PC ’ s hard disk. 3 Device Manager Window Will display the directory structure o[...]

44 5 1 2 Download V oice Files from the Recorder There are 3 download options to transfer voice files from the recorder to the PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder . • Download All Click the icon and download all the voice files stored in th[...]

45 5 3 3 Download the voice file. Windows From the [Download] menu, click [Download Selected Files]. Macintosh From the [T ools] menu, click [Download Selected Files]. 4 Download complete. Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder lamp is flashing [...]

46 5 Play a V oice File 1 Select the folder . Select the folder that contains the voice file you would like to play . 2 Select the voice file. Select the voice file to play from the V oice File List Box. 3 Play the voice file. Click the (play) button of the Play Control Bar . Play a V oice File Other playback control such as Rewind, Fast Forward, S[...]

47 5 .................................................................................................................................................... Note NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data on the card will get destroyed. 2 1 The user ID is used in file names t[...]

48 5 Upgrade Function The “ DSS Player ” enables upgrades (Options) to the “ DSS Player Plus ” which is equipped with more functions. In addition to the DSS Player functions, voice recognition using voice recognition software, joining of files, sharing of files and the menu setting of this recorder can be utilized. Purchase and Upgrade T o [...]

49 5 3 Select [Upgrade to DSS Player Plus] from the [Help] menu. The “ Upgrade to DSS Player Plus ” dialog will be displayed. 4 In the [Upgrade to DSS Player Plus] dialog, enter the license number of your purchase, and click the [OK] button. When starting the application next time, DSS Player will be upgraded to DSS Player Plus. Upgrading to DS[...]

50 6 Alarm Message List Alarm Message List Meaning Low battery power Erase-locked Index full Folder full Maximum number Incompatible card Zero remaining memory Formatting error No card Card cover is opened System error Action Replace with new batteries ( ☞ P .1 1). Unlock the file. Erase index marks that are no longer required ( ☞ P .26). Erase[...]

51 6 T roubleshooting T roubleshooting Symptom Nothing appears on the display Won ’ t start Unable to record No playback tone heard Unable to erase Noise heard during playback Recording level too low Unable to set index marks Cannot find the recorded voice Cannot connect to PC Probable cause The batteries are not loaded properly . The batteries a[...]

52 6 Accessories (optional) Accessories (optional) PC T ranscription kit : AS-2300 The AS-2300 transcription kit provides you with a PC-footswitch, a headset and DSS Player software for easy transcription of DSS recordings. xD-Picture Cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512 Olympus CAMEDIA digital camera series xD-Picture[...]

53 6 Specifications Recording format DSS (Digital Speech Standard) Input level – 70 dBv Sampling frequency SP mode: 12 kHz LP mode: 8 kHz Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time (16MB Card) SP mode: 2 hours 30 minutes LP mode: 5 hours 30 minutes Alkaline battery life Recording: Approx.20 hours P[...]

54 6 T echnical Assistance and Support The following are contact information for technical support for Olympus recorders and software only . ◆ T echnical Hotline Number in the U.S. and Canada 1-888-553-4448 ◆ User Support E-mail address in the U.S. and Canada distec@olympus.com ◆ T echnical Hotline Number in Europe T oll free number 00800 67 [...]