Oki B4545 MFP manual

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B4545 MFP User’s Guide 2 Copyright Information Copyright © 2006 by Oki Data. All Rights Reserved Document Information ____________________ ____________ B4545 MFP User’s Guide P/N 59387801, Revision 1.3 October, 2006 Disclaimer _________________ ______________________ ___ Every effort ha s been made to ensure that the information in th is docum[...]

3 W ELCOME You have just acquired a new generation communications terminal from Oki Data and we congratulate you on your choice.Thi s multi-function terminal is capable of faxing, printing and scanning and fu rthermore can be used for Internet communications. Your terminal will meet all your professi onal requirements. This User's Manual pres [...]

B4545 MFP User’s Guide 4 Contents Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Installing your terminal . . . . . . . . . . . . . . . . . . . . . . . . 9 Installation requirements . . . . . . . . . . . . . . . . . . . . . 9 Unpacking the box . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Unpacking the optio[...]

B4545 MFP User’s Guide 5 Internet Conn ection . . . . . . . . . . . . . . . . . . . . . . . . 60 Deactivati ng the Inte rnet functi on . . . . . . . . . . . . . . 61 Message service and the LAN . . . . . . . . . . . . . . . . . . . 61 Initialization parameters . . . . . . . . . . . . . . . . . . . . . 61 Directory . . . . . . . . . . . . . . . . [...]

B4545 MFP User’s Guide 6 Specific copy settings . . . . . . . . . . . . . . . . . . . . . . . 89 Local Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Description of ID CARD MODE . . . . . . . . . . . . . . . . . 97 Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Other functions . . . . . . . . . . . . [...]

B4545 MFP User’s Guide 7 Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148 Terminal packing and transportation . . . . . . . . . . . 149 Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Unit characteristics . . . . . . . . . . . . . . . . . . . . . . . . 150 Safety . . . . . . . . . . . . . . . . . .[...]

8 Console 1. K ey . Stops current printing 2. K ey . Help in terminal u se. 3. K ey . Local photocopy . 4. K ey . R educe or enlarge. 5. PC K ey . Scan to PC / scan to FTP . 6. K ey . Scan to e-mail (send an Internet fax). 7. K ey . Duplex print 8. K ey . Selection of color m ode. 9. K ey . Scan resolution. 10. K ey . Contrast setting. 11. Scan res[...]

9 I NSTALLATION Installing your terminal Installation requirements A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is well ventilate d. • Make sur e that you do [...]

10 Installation • The grounded powe r outlet (refer to t he safety i nstructions in the Safe ty section) you plan to connect to for power shoul d be nearby and not obstructed. • Make sur e that the printer is not exposed to direct sunlight. • A void areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to [...]

Installation 11 • Do not allow water or other liquids to s pill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal. • Should liquid or any piece of metal accid ently ge t inside the printer , immediately turn it off , unplug the power cord, and contact your dealer . F ail ure t[...]

12 Installation Unpacking the optional paper tray + Remove the plastic bags and check for the parts illustrated below. 1 Paper Tray 2 Mechanical unit paper tray 3C a r d b o a r d box Installing the optional paper tray (refer to paragraph Installing th e second paper tray (optional) , page 20) 1 2 3[...]

Installation 13 Unpacking the duplex unit (optional) + Remove the plastic bags and check for the parts illustrated below. 1 Duplex Unit 2 Cardboard Box + Installing the Duplex unit (refer to paragraph Installing the Duplex unit (option al) , page 22). 2 1[...]

14 Installation Description 1 Adjustable Paper Guide 2 Scroll Scanner (ADF) 3C o n s o l e 4P r i n t e r 5 Second Paper Tray (Optional) [500 pages] 6 Printer Paper Feed Tray 7M a n u a l P a p e r Feed Tray 8P r i n t e r O u t p u t Stacker 9U S B P o r t 10 Chip Card Reader 11 Access handle, Flatbed Scanner 12 Original document output stacker 13[...]

Installation 15 Installing the removeable parts This section details the installation of the terminal’s removable parts. Installing the scanner paper tray + Secure the document feeder by fitting the two clips ( B ) in the no tches ( A ) provided for this purpose. A B[...]

16 Installation Installing the printer output stacker + Insert the two clips ( B ) of the stacker into the notches ( A ) provided for this purpose. Installing the printer paper tray + Hold the tray in front of the printer (as shown in the drawing). Align the tabs in the tray with the notches in th e printer. Slowly press the tray int o the printer [...]

Installation 17 Loading paper + Remove the cover from the printer paper tray. + Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. + Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed si de [...]

18 Installation + Replace the printer paper tray cover. Paper useable in the prin ter : Printer paper tray 16 to 24 l b (60 to 9 0 g/m 2) Manual feed 16 to 43 lb. (60 to 160 g/m 2)[...]

Installation 19 Adjusting the original document output tray + Depending on the size of pap er to scan, Le tter or LGAL (LEGAL), adjust the supply stop. Loading paper in manual mode When printing on special pape r, such as 16 to 43 lb. ( 60 to 160 g/m 2 ) maximum color paper or transparent file (las er printer compatible), you sh ould load the paper[...]

20 Installation Installing the second paper tray (optional) 1. Remo ve the second paper cassette uni t and tr ay 2 from their packaging, including the protective tape used to hold the variou s components in place. 2. Position the printer abov e the additional paper tra y unit. Align the coupling pins of the additio nal paper tr ay uni t with the co[...]

Installation 21 Remark : always hold the paper tr ay with both hand s when remo ving it or putting it back into the additional paper unit. 5. Put a stack of 500 paper sheets, maximum, into the paper tray , making sure to alway s position the paper so that the up-side, when the paper is packed, is alwa ys facing up. 6. Put the cover back onto the tr[...]

22 Installation Installing the Duplex unit (optional) After installation and connection, the duplex unit will enable you to print, receive faxes or print local phot ocopies in duplex mode. + Switch off your terminal and pull out the mains plug. + Take the duplex unit out of its bo x and remove the protective film. + Remove the connector cover ( C )[...]

Installation 23 + Clip the connector of the flat cable ( E ) of the duplex unit in the connector ( D ) located at the bottom left hand side of the terminal. + Insert the two plastic clips ( B ) in the two slots ( A ) provided for this purpose. + Hold the module in its housing, tip the ac cess door to the two blue-col ored lo cking clips backwards. [...]

24 Installation + Hold the duplex unit in position and pr ess the two blue colored clips firmly, one after the other, ( A ) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. + Once the module is locked in position , close the door. The module is now ready to operate. + Reconnect the mains plug and pow[...]

Installation 25 Connections + Make sure the On/Off switch is in position o (Off). A B C D F E G Légende du schéma : A : Parallel port B : USB Port C : LAN socket D : Telephone line socket E : Power cord recepticle F : Telephone line G : Power cord[...]

26 Installation Telephone and LAN connect ion + Plug the end of the telephone line ( F ) into the terminal socket ( D ) and the other end into the wall telephone socket. + LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket ( C ) of your terminal and the other end into your local[...]

27 G ETTING STARTED N AVIGATION METHODS P RESENTATION The navigator gives you access to the menus v isible on screen. The navigator This navigator h as 4 keys and allows you to move within the menus available on your terminal.[...]

28 Getting started Moving within the menus T o Use key Symb ol used Enter the main menu and move down throug h the menus.  Select the next line in a menu.  Select the previous line in a menu.  Validate the current selection. OK Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current m[...]

Getting started 29 Moving within a data entry field The display screen The screen has two lines of 16 characters. The cursor shows the line you selec ted. For menus with more than two choices, use the arrows  or  of the navigator to obtain the next (hidden) lines of the menu (3,4, etc.). To U s e k e y S y m b o l u s e d Move to the right. ?[...]

30 Getting started A CCESS TO FUNCTIONS Access to function s may be achieved in two ways. • Menu-driven access. • Direct func tion access. Menu-driven access You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below. + Press the  key, the functions menu appear . + U[...]

Getting started 31 G UIDE TO FUNCTION LIST MAIN MENU 1: D IRECTORY Functions Function descri ption Page 11 OK - N EW C ONTACT Enter a new contact in the directory p. 65 12 OK - N EW L IST Enter a relay broadcast list p. 67 13 OK - M ODIFY Modify a record or a list p. 68 14 OK - C ANCEL Delete a record or a list p. 69 15 OK - P RINT Print the direct[...]

32 Getting started 2522 OK P REFIX SET - TING Setting dialing prefix p. 41 253 OK - L OCAL N ETWORK LAN parameters set tings p. 51 2531 OK C ONFIGURATION Manual configuration p. 51 2532 OK IP ADDRESS Fax IP addr ess p. 51 2533 OK SUBNET MASK subnet mask p. 51 2534 OK GATEWAY gateway #1 address p. 51 2535 OK IEEE ADRESS Fax IEEE adress p. 51 2536 OK[...]

Getting started 33 3911 OK A CTIVATION Rerouting activation p. 79 392 OK T X FORWARD . Tx forwarding function p. 80 3921 OK A CTIVATION Tx forwarding activation p. 80 393 OK C OPY Printing activation of rerouting fax p. 80 MAIN MENU 3: F AX Functions Function descriptio n P age[...]

34 Getting started MAIN MENU 4: SMS S ERVICE ( THIS FEATURE IS NOT AVAILABLE IN THE ) Functions Function description P age - MAIN MENU 5: P RINT Functions Function description P age 51 OK - F UNCTIONS LIST Function list printing p. 102 52 OK - L OGS Print TX and RX logs p. 102 53 OK - D IRECTORY Print the directory p. 69 54 OK - S ETUP User paramet[...]

Getting started 35 821 OK S ENT PAGES Printed pages counter p. 103 822 OK R ECEIVED PG Local copies counter p. 103 823 OK S CANNED PAGE Sent pag es counter p. 103 824 OK D UPLE X SCAN Received pages counter p. 103 825 OK P RINTED PG Printed pages counter p. 103 826 OK P RINTED SHT Printed sheets counter p. 103 84 OK - C OPY CIS scanner settings p. [...]

36 Getting started 923 OK S ERVERS SMTP, POP3 and DN S parameters p. 55 9231 OK SMTP SMTP server p. 54 9232 OK POP3 POP3 server p. 54 9233 OK DNS 1 Primary DNS p. 54 9234 OK DNS 2 Primary DNS p. 54 924 OK SMTPA UTHENT . SMTP authentification access parameters p. 58 9241 OK A CTIVAT ION SMTP authentification activation p. 58 93 OK - I MMED ACCES Imm[...]

37 Getting started MAIN MENU 10: M EDIA Functions Function description P age 02 OK - P RINT DOCUMENT Printing documents p. 115 021 OK L IST Printing the document list p. 115 022 OK F ILE Printing files p. 116 0221 OK A LL Printing all printable files p. 116 0222 OK S ERIES Printing a series of files p. 116 0223 OK S ELECTION Printing a selection of[...]

38 S ETTING YOUR TERMINAL M AIN SETTINGS At terminal powerup, the screen displays: You have to set the date and time, telephone n etwork, language paramete r and verify the other parameters listed below. B EFORE TRANSMISSION Date/Time At any moment you may c hange the date and time on your fax machin e.[...]

39 Setting your term inal To change the date and ti me:  21 OK - SETUP / DATE/TIME + Enter the numbers of the required time and date one after another, (for example November 8 2006 at 9h33 , press 0 8 1 1 0 6 0 9 3 3) and press OK to confi rm. Summer time / winter time setting A menu is available from which yo u can chose to change to sum mer / [...]

Setting your term inal 40 Your fax number/your name Remark : In the U nited States, as required by FCC regulations, a he ading must be in cluded on all FAX mes sages. Your fax will print out your fax number on each document it transmits if you save this number an d if the terminal is set to Sendin g header (refer to paragraph Techni cal para meters[...]

41 Setting your term inal To select the ne twork:  202 OK - SETUP / GEOGRAPHICAL / NETWORK + Select the required option and press the OK key to confirm. Language This setting enables you to choose a l anguage other than that imposed by the Co untry sett ing. To select th e language:  203 OK - SETUP / GEOGRAPHICAL / LANGUAGE + Select the requi[...]

Setting your term inal 42 Defining the local prefix  2522 OK - SETUP / NET WORKS / PREFIX / PREFIX SETTING + Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and validate with OK . Transmission report You may print a transmission report for all communications over the telephone network (STN). You may ch[...]

43 Setting your term inal Modifying th e economy pe riod:  233 OK - SETUP / SEND / ECO PER. + Enter the hours of the new economy period and confirm your selection with the key OK . Using the economy period:  32 OK - FAX / ECO TRANS. Enter the call number and confirm with OK . B EFORE RECEPTION Fax answering machine The Fax answering machine a[...]

Setting your term inal 44 Print fax messages stored in the memory  381 OK - FAX / FAX ANSW. / PRINT + If you have defined an access code for your fax answering machine, enter it and press OK . Documents received and stored in the memory are printed. Reception without paper Your fax offers you the possibility to either accept or refuse document r[...]

45 Setting your term inal To activate relay from your fax machine : + Insert the document to relay (refer to paragraph Document depositing , page 74). + Select  37 OK- FAX / BROADCAST . + Enter the remote fax number wh ere you will relay to or choose your dialing mode (refer to paragraph Dialing , page 76) and press OK . + Enter the relay list n[...]

Setting your term inal 46 To select the fax print mode :  244 OK - SETUP / RECEPTION / DUPLEX + Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key. + Adjust to page This option allows you to print out documents automatically adjusting them to the page format. To turn adjust to page mod e on:  245 [...]

47 Setting your term inal T ECHNICAL PARAMETERS As delivered your fax is preset by default. H owever, you may ad just it to meet your requirements by resetting the te chnical parameters. To set the techn ical parameters:  29 OK - SETUP / TECHNICA LS + Select the desired parameter and confirm with OK . + With the keys  or  , modify the para[...]

Setting your term inal 48 10 - RX HEADER 1 - WITH 2 - WITHOUT If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if ava ilable) fax print date and the page number. Note: In the United States, as requir ed by FCC regulati ons, a heading must be included on all FAX messages. 11 - [...]

49 Setting your term inal 74 - ERASE MAILBOX 1 - WITH When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of incomprehension to the message sender. 2 - WITHOUT At E-mail reception, the fax does not destroy the MBX message, it prints a notice of inc[...]

50 Setting your term inal L OCAL A REA N ETWORK (LAN) SETTINGS Your terminal is a new generation machine that will be part of your local network just like a PC. Its built -in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or exte rnally, depending on the settings of your message ser[...]

Setting your term inal 51 To configure the local ne twork setting manually:  2531 OK - SETUP / NETWOR KS / LOCAL NETWORK / CONFIGURATION + Choose MANUAL and press OK to confirm. IP address  2532 OK - SETUP / NETWOR KS / LOCAL NETWORK / IP ADRESSE + Enter the IP address of your terminal and press OK to confirm. Sub-network mask  2533 OK - S[...]

52 Setting your term inal These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk , page 84).  2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1  2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2 + Enter the IP address of each server, then validate with OK . Remark : If the terminal is set up i[...]

Setting your term inal 53 Summer time  2555 OK - SETUP / NETWORKS / SNTP S ERVER / SUMMER TIME + Select the appropriate time setting in the drop-down list: winter time, summer time +1 or summer time +2, then validate with OK . Remark : This menu is not display ed if the menu 212 is activ ated. PC de-registering This menu lets you delete one or m[...]

54 Setting your term inal M ESSAGE SERVICE AND THE I NTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic messag e sent over the Internet, to an E-mail address (which is a personal I nternet mailbox). Access to the Internet is possible thanks to an [...]

Setting your term inal 55 Choosing NO ACC ESS disables access to Internet functions. OK .  92 OK - INTERNET / INIT. PROVIDER  921 OK - INTERNET / INIT. PROVIDER / CONNECTION + Enter the CALL NUMB. , press OK . + Enter connection IDENTIFI ER 1 , press OK . + Enter connection PASSWORD , press OK .  922 OK - INTERNET / INIT. PROVIDER / MESS. [...]

56 Setting your term inal You should then complete the follo wing MENUS on your fax ma chine: Your terminal is now configured. 91 Supplier Provider 1 Connection 9211 Call numb. 0860001000 9212 Identifier sg048944@wn.net 9213 P assword ***** MESSAGE SERVICE 9221 Email ID demo jt 12 9222 EMAIL PASSWORD ***** 9223 E-Mail adr demo2@gofornet.com Servers[...]

Setting your term inal 57 S ETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmi ssion type for your documents, • the E-mail sorting defines treatmen t for all stored E-mail messages recei- ved. Standard settings Your terminal has two ty[...]

58 Setting your term inal Changing the conn ection period ( PERIODIC type)  943 OK - INTERNET / SETTINGS / PERIOD + With the PERIODIC mode, enter the new connection period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm. An Internet connection will be esta blished every three hours (default value). Modify[...]

Setting your term inal 59 Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • F@X ON LY, lets you poll and print E-Mails in your terminal. • PC ON LY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail poll), • SHARE PC lets y ou: - i[...]

60 Setting your term inal To use the fax as an E-Mail printer: + Select option W/O PC TRANS an d press OK to confirm. + Select your option from the table below and validate with OK . At each connection, the number of E-mails still present in your mailbox are displayed on the screen. I NTERNET C ONNECTION A n I n t e r n e t c o n n e c t i o n i s [...]

Setting your term inal 61 D EACTIVATING THE I NTERNET FUNCTION If you do not wish to use the Internet functions:  91 OK - INTERNET / SUPPLIER + Select NO ACCESS in the ISP list and confirm with OK . M ESSAGE SERVICE AND THE LAN Your terminal also lets you send and receive documents and E-mails from subscribers throughout your local area network [...]

62 Setting your term inal Access to servers parameters  922 OK - INTERNET / INIT. ETHERNET / SERVERS + Enter SMTP , press OK . + Enter POP3 , press OK . + Enter DNS 1 (primary), press OK . + Enter DNS 2 (secondary), press OK . Sample LAN settings for the terminal If your LAN settings are as follows: Non-functional data given by way of example. t[...]

63 Setting your term inal Your terminal now configured, you can: • configure the standard settings, to connect to your LAN, and the E-mail sorting ( refer to paragraph Settin gs, page 57), • configure the LAN connection (refer to paragraph Internet Co n- nection, page 60), • deactivate the LAN function (refer to paragraph Deactivating the Int[...]

64 D IRECTORY Your fax lets you create a directory by memorizing contact records and contact lists . • Y our terminal can store up to 500 contact records with names and phone numbers. • Y ou may al so group several names to build a contact lis t with up to 32 contact lists . A contact list is made from the conta ct records already stored. For a[...]

65 Directory C REATING CONTACT RECORD For each contact record, complete the fiel ds listed below. Only fields with the Name and Telephone number have to be completed: •C o n t a c t NAME , • TEL and fax number of contact, • E-mail address, ex ample: jones@messagerie.com , or • FTP address, example: 134.1.22.9 Remark : If you have not entere[...]

Directory 66 + Select the option WITH assigned key if you want to assign a letter (shortcut key) to your contact. The first available letter appear s by default. If you want to change it, scroll the letters by means of the  or  keys, and press OK to confirm. + If need be, select the appropriate transmissi on speed to send your faxes, and conf[...]

67 Directory A DDING A LIST To add a list:  12 OK - DIRECTORY / NEW LIST + Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK . Remark : Y ou can stop a list or record creatio n at any time by pressing . Also, you do not have to complete all the list ch aracteristics as y ou crea[...]

Directory 68 A DDING OR DELETING A NUMBER FROM THE LIST  13 OK - DIRECTORY / MODIFY + Select the contact list (L) by mean s of the  or  keys and valid ate your choice with OK . + Press OK to display the ENTER ABR. NUM. field, and add or delete the contact as shown in the table hereafter: + Confirm the new list by pressing key. C ONSULTING [...]

69 Directory D ELETING A RECORD OR A LIST  14 OK - DIRECTO RY / CANCEL The directory appears in alphabetical order. + Use the  or  keys to select the contact record or contact list (L) you wish to delete and confi rm with OK . + Press again OK to confirm yo ur deleting. The record or list is deleted from the directory. P RINTING THE DIRECT[...]

Caution - You must enter a value for at least one of the Fax numbe r or E-mail addr ess fields. To enter a blank line, key in four field separator characters in a row. For example: Smith;0123456789;js mith@isp.c o.uk;J;8 Jones;01987654321;;@;8 O'Connor;0123469874 ;d.oconnor@hello.ne t;U;8 Remark : @ alone is the indication that no associated k[...]

71 Directory Caution - You must always enter the field sepa rator character, even if one or more of the fields are left blank. In th e example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcu t key. P ROCEDURE To import a dir ectory:  17 OK - DIRECTORY / IMPORTATION + Select WITH to a[...]

Directory 72 + Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on your local network. LDAP SERVER The LDAP server allows you t o access a direct ory server, for contacts or lists of contacts (maximum 500 recipients). The LDAP function can be switched on only once[...]

73 Directory then, you should complete the follo wing MENUS on your fax machine: Your terminal is now configured. Remark : For more inform ation on LDAP configu ration, refe r to your LAN ad ministr a- tor or to your LDAP server documentation. A CCESSING SERVER CONTACTS When the LDAP function on your terminal is switched on, you can send documents [...]

74 O PERATION S ENDING Faxes sent over the telephone networ k are sent from the feeder or the memory. Documents sent over the Internet are first memorized and sent at the time of Internet connection. Over the teleph one networ k: all fax transmissions are in black and white. Over the Inte rnet: you can send black and white documents (TIFF or PDF fo[...]

75 Operation Remark : Since the ad dressee’s number is generally on the document to be trans - mitted, you may also dial before positioning the document. From the flat scanner C HOOSING THE RESOLUTION / CONTRAST Resolution You have 4 modes for document transmissi on. The mode choice depends on the type of document to be transmitted: • Normal mo[...]

Operation 76 + Press as many times as neces sary to choose the desired cont r ast, as shown by the position of a cu rsor . D IALING From the directory dialing alphabetically + Enter the first letter of your subscr iber’s name with the alphanumeric keypad, then add the remaining letter s until your subscriber’s name is complete. Assigned number [...]

77 Operation + You may enter the call number of the subscriber using the key block or the directory. + Confirm with the key to send the fax copy. When the redial list is not empty th e display will show: + Using the keys  or  within the navigator you can scroll through the numbers already available in the Redial-list. + You may select a call [...]

Operation 78 + Press key and enter the number of the second subscriber or second subscriber list + Repeat this last step for all subscrib ers or subscriber lists (maximum 10 subscribers or subscriber lis ts). + Press OK , , or to confirm the last addressee depending on the required operation. T RANSMISSION OVER THE P UBLIC S WITCHED T ELEPHONE N ET[...]

79 Operation + You may enter the number of pages before transmission and confirm with OK . + Confirm postponed transmission by pressing key . Your document is stored and will be sent at the new time. Remark : When sending in "De ferred Send" mode, make sure that the document in the feeder tray or on the scanner wind ow is located in the r[...]

Operation 80 + Confirm with the OK key. Remark : If the function WITHOUT is selected the menu 3912 will not be included in the functions overview , when it is printed out. Set the re-direction contact 3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM- BER + Using the keys  and  within the navigator select the subscriber from the directory (i[...]

81 Operation T RANSMISSION OVER THE I NTERNET Sending a black and white document to an E-Mail address + Position the document (refer to paragraph Document depositing , page -74). + Press the key and ent er the recipient’s E-mail address or choose your dialing mode (refer to paragraph Dialing , page -76). + Adjust the contrast and the resolution i[...]

Operation 82 Access throug h the menu. 95 OK - INT ERNET / E-MAIL Direct access. + Press key . Then, to send to E-mai l address. + Enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing , page -76). + Enter the address of who you want to receive a copy of t he document (CC:), and press OK to confirm. + Enter [...]

83 Operation Your contact will receive an E-mail with an attachment. Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the PASSWORD. When sending files, the terminal connects to the FTP server us[...]

Operation 84 Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address. Scan to Disk The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on your PC for instance. To access the shared folder you have to supply[...]

85 Operation T RANSMISSION WAITING QUEUE This function lets you obtain a re cap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the docu- ments are coded the following w ay: Order number in the queue / docu ment s[...]

Operation 86 + You may now modify th e parameters of the given document then confirm your modifications by pres sing key . Deleting a transmission on hold 63 OK - COMMANDS / CANCEL + In the waiting queue select the desired document and conf irm your choice with OK . Printing a document in waiting or in deposit 64 OK - COMMANDS / PRINT + In the wait[...]

87 Operation C ANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a s ingle call number from the memory , the document is er ased from the memory . • For a multi-call number[...]

Operation 88 C OPYING Your fax offers to print out one more copies of one or more page s. If the duplex module (depends on mode l) is installed on your terminal, you can make duplex mode photocopies. L OCAL COPY Standard copy + Position the document (refer to paragraph Document depositing , page -74). + Press key twice. Duplex photocopies (With opt[...]

89 Operation "Sophisticated" copy + Position the document (refer to paragraph Document depositing , page -74). + Press key . + Enter the required number of copies and confirm with the OK key. + Using the keys  or  select the scan modes 1 DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confir[...]

Operation 90 Scanner and printer settings 841 OK - ADVANCED FCT / COPY / RESOLUTION + The RESOLUTION parameter adjusts the photocopying resolution. Select HIGH SPEED , QUALITY or PHOTO RESOLUTION using keys  or  , then validate the choice with the OK key. 842 OK - ADVANCED FCT / COPY / ZOOMING + The ZOOM se t t i n g i s u s e d t o r e d u c[...]

91 Operation + Set the required coordinates with the numeric keypad or  or  . Confirm your setting by pressin g key OK . 845 OK - ADVANCED FCT / COPY / CONTRAST + The CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast us ing keys  and  , then validate the choice with the OK key. + You can also directly adju[...]

Operation 92 SAVE This function prints all your documents duplex. Remark : This function requires the prior installation on the rear of your terminal of the duplex module and the additional paper tray (option or depending on model). + Select WITH or WITH OUT using key s  and  . + Validate by pressing the OK key. 854 OK - ADVANCED FCT / SCAN. [...]

93 Operation Number of copies Enter the menu and go to the first option: selection of the n umber of copies (except if the slip is entered via the "number" + OK key combination, in which case the seco nd option is directly accessed): Mode selection Directly go the copy mode selection: normal (default), Mosaic/ Banner or Identity Card mode[...]

Operation 94 The Mosaic mode (n up) is available fr om the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes are not managed on the flatbed scanner. Paper tray selection This selection is available only if the printer includes at least two trays. For more information, refer to paragraph Paper tray , p ag[...]

95 Operation Duplex mode (With optional duplex unit installed) This selection is not available fo r flatbed copies (page changes are not managed on the flatbed scanner) or for the Identity Card mode. Case of a duplex printer (op tion) with compatible paper type: Case of a simplex or duplex prin te r with incompatible paper type: Zoom selection This[...]

Operation 96 This mode only makes sense on the ADF scanner (a document shall inc lude several pages) and with a number of copies ex ceeding 1. For an assembled copy , the document is faxed in 200 dpi fax mode then encoded (MMR coding) and stored in the flash memory. Once the document is entirely scanned, it is printed as ma ny times as requested th[...]

97 Operation D ESCRIPTION OF ID CARD MODE The IDENT. CARD copy function is us ed for copying both sides of an identity card or driving license ty pe document (siz e 5.5 x 8.8) on a Letter format sheet. This function will be available only from the flatbe d scanner for local copy. The LDC screen will display two messages: one to indicate where the o[...]

Operation 98 + Press the OK key. The following will be displayed: + With keys  and  select paper. + Press the OK key. The following will be displayed: + Insert your identity card on the flatbed scanner’s glass. Press the OK key. The following will be displayed: Then, once the document has been scanned: + Lift the flatbed scanner flap, turn [...]

99 Operation P APER TRAY Default tray for local copy With same paper format in both trays In this case, all selections made for this parameter will determine the default tray in the local copy slip. The tray can however be changed on a ca se by case basis i n the slip. With different paper formats in the trays If the default setting is AUTOMATIC , [...]

Operation 100 Should the format be incompatible, the printer will turn to " PAPER INCOMPATIBLE " error condition. With the parameter set to AUTO TRAY In this case, your terminal will automa tically select a compatible tray for printing, first checking whether the currently selected tray is compatible: • if it is, printing will start fro[...]

101 Operation Default tray for PC printing In PC printing mode, the printer driv er's tray setting will override the terminal’s tray setting. The PC driver will indicate the following to the terminal: • which tr ay to use for printing: upper , lower , auto, • the format of each page: A4, Letter , A5, B5, ... Your terminal will select the[...]

Operation 102 O THER FUNCTIONS L OGS The incoming and outgoing logs list th e last 30 transmissions (incoming and outgoing) made by your terminal. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time. Each log (incoming or outgoing) contains a table with the following information: •[...]

103 Operation F ONT PRINTING You can print the list of fonts insta lled on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Scri pt fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts. C OUNTERS At any time, you may consult the acti vity counters of your terminal. To get access to the counters[...]

Operation 104 Setting the te rminal for document depo sits , you must define the type: • SIMPLE- it may be polled only once from the me mory or feeder • MULTIPLE- it may be polle d as many time s as necessar y from the memory Setting the te rminal for polled do cuments , you must define the poll number, then depending on t he type of poll you m[...]

105 Operation + Depending on the type of poll you should: Choice Procedure Immediate poll + Press Delayed po ll + Press OK + Next to the current time, enter the time you wish to poll the document and press[...]

Operation 106 L OCK There are restrictions to the use of your fax: • T o lock the printing of received d ocuments ( refer to paragrap h Fax answering machine , page -43), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS tr ansmission function. Entering the locking code The ope[...]

107 Operation Locking the numbers This function locks dialing and th e numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interl ocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NU[...]

Operation 108 S CAN TO PC Remark : your terminal is provided with a Scan to PC key . This key activ ates, first of all, the SCAN - TO - PC function, which when associ ated with Companion Suite Pro , makes it possible to se nd an opening notice of a sc an function of a PC connected to your ter- minal. For more information, refer to the Companion Sui[...]

109 Operation F UNCTION MANAGEMENT BY THE ADMINISTRATOR By default, the "Department Code" function is deactivated when the terminal is first put into service. Activating the department code 881 OK - ADVANCED F CT / DEPT. CODE / ACTIVA- TION + Using the browser’s  or  keys, select WITH . + Press OK to confirm; the function is activ[...]

Operation 110 + Press OK to confirm the line 8821>DEPT. CODE . + The screen displays MA STERC ODE and **** . + Using the  key, go to the **** line and enter your 4-digit department code (remember this cod e). + Confirm the code by pressing OK . + Using the browser’s  key, select 8822 DEPT. NAME and press OK . + Using the alphabetical key[...]

111 Operation + Enter your administrator mastercode. 883 OK - ADVANCED FCT / DEPT. CODE / DELETE + Enter the number of the department code you want to delete or search for it using the  or  keys. + Confirm by pressing OK . A confirmation screen is displayed. Press OK again to confirm the deletion. Once confirmed, the department code number be[...]

Operation 112 Printing the department report The administrator may print reports for all the departments created. To do so: 884 OK - ADVANCED F CT / DEPT. CODE / PRINT + Enter the administrator department number 00 and confirm by pressing OK . The terminal prints the report, as shown in the illustration below.[...]

113 Operation U SE OF THE DEPART MENT CODES BY A DEPARTMENT To access the different terminal functions, each departmen t must enter its own access code as deliv ered by the administrator. When the " DEPARTMENT CODE " function is activated, the screen displays: + Press on the numerical keypad only (pressing any other keys will sound beeps)[...]

Operation 114 Example: The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the line. The "+" symbol inserted is not sent. In the example above, the number 9738088444 0123 is dialed. If your equipment is connected to a private exchange (P ABX), enter the [...]

115 Operation U SE OF THE USB MEMORY KEY P RINT YOUR DOCUMENTS You can print the stored files or a list of the files located in the USB memory key. Print the list of file s located in the key 02 OK - MEDIA / PRINT DOCUMENT 021 OK - MEDIA / PRINT DOCUMENT / LIST + Insert the USB memory key on the front side of the terminal respecting the way of inse[...]

Operation 116 Print the files located in the key 022 OK - MEDIA / PRINT DOCUMENT / FILE + Insert the USB memory key on th e front side of the terminal respecting the way of insertion. + MEDIA ANALYSIS appears on the screen. + Select PRINT DOC. with the  or  buttons and conf irm with OK . + Select FILE with the  or  buttons and confirm w[...]

117 Operation •S e l e c t ALL with the  or  buttons and confirm with OK . • Y ou come back to the previous menu. • SERIES , to delete sever al files located in the USB memory k ey . •S e l e c t SERIES with the  or  buttons and confirm with OK . • FIRST FILE and the first index ed file appears on the screen, se lect with the [...]

118 Operation + Select SCAN TO with the  or  buttons then confirm with the OK button. Caution - you can also access this function in two ot her ways: • By pressing the SCAN button of the terminal deck the n by selecting SCAN-TO-MEDI A . By pressing the  button ON the control panel then by typing 03 on the digital keyboard. + Choose the C[...]

119 Operation You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.[...]

120 Operation In polling, the MBX are only ac cessible with an MBX code. You may perform MBX deposits or polls by: • depositing a document in a fax MBX • transmit to deposit a docume nt in a remote fax MBX •p e r f o r m document poll from a remote fax . MBX MANAGEMENT Creating an MBX 71 OK - MAILBOXE S / CREATE MBX + Select a free MBX out of[...]

121 Operation All documents found in the MBX are printed and t he MBX is emptied. Deleting a MBX Before deleting an MBX, you need to make sure it is empty, by printing its content. 74 OK - MAILBOXES / DELETE MBX + Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK . + Enter the code of th e MBX, if th[...]

122 Operation + Confirm the transmission request to a remote MBX fax by pressing key . In the case of an immed iate transmission, the documen t is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time. MBX polling from a remote fax 36 OK - FAX / MBX POLLING + E[...]

124 M AINTENANCE Maintenance General To ensure the best operating conditio n s f o r y o ur f ax , it i s r e co m me n de d that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless req uired. • Protect the terminal from direct sunligh t. • Do not attempt to oil the termina[...]

125 Maintenance Replacing the consumables (toner and drum) To check the remain ing capa cities of the consumables:  86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacin g a consumable item in the printer, you ne ed to inform the terminal about its features. For this purpo se, the chi[...]

Maintenance 126 Caution - The fusi ng unit locate d inside the printer may become very hot during operation. Caution - T o avoid injury - do not touch . + 2 - Remove the drum/toner cartridge assembly. In order to prot ect the environment, do not throw away the use d toner cartridge. Used cartridges should be disp osed of in accordance with lo cal r[...]

127 Maintenance + 4 - Separate the drum cartridge from the toner cartridge. + 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. + 6 - Shake the toner cartridge alternate ly in the directions shown by the arrows in the illustration below. Drum cartridge To ne r ca r tr i dg e[...]

Maintenance 128 + 7 - Remove the protective plastic st rip from the cartridge as shown below. + 8 - Insert the new toner cartridge in th e drum cartridge until locked in place. Caution - Make sure not to touch the green co lored drum roller located under the fold away flap of the drum cartridge, wh ich could cause deterioration to the print quality[...]

129 Maintenance + 9 - Insert the toner/drum cartridg e in the printer as shown below. + 10 - Close the printer cover pressing it ca refully but firmly until it clicks int o position. + Press OK on the scanner keypad . The display shows: TUE 02 APR 13:39 INSERT GA UGE CARD Development roller[...]

Maintenance 130 + Insert chip card (supplied with the to ner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. + The following is displayed on the scanner control panel screen: + Press OK . + Once the chip card has been read, the display shows: + Remove the card. Caution - If the following is displayed[...]

131 Maintenance Replacing the drum cartridge To replace the drum cartridg e, proceed as shown below: When the display shows: + 1 - Open th e printe r cover. + 2 - Remove the former toner/drum cartrid ge set. Dispose of the drum cartridge according to the local regulati ons in force CHANGE DRUM <OK> TO CONFIRM[...]

Maintenance 132 . Caution - The fusing unit located in side and at the bott om of the prin ter may become burning hot when the te rminal ope rates. Avoid to uching it; you could hurt yourself. + 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below.[...]

133 Maintenance + 4 - Separate the drum cartridge from the toner cartridge. + 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green colored drum rolle r located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and [...]

Maintenance 134 + 6 - Insert the toner cartridge in the drum cart ridge until locked in place. + 7 - Insert the toner/drum cartridg e in the printer as shown below. + 8 - Close the printer cover pressing it ca refully but firmly until it clicks into position.[...]

135 Maintenance + Press the OK key on the scanner control panel. The display shows: + Insert the gauge card (supplied with th e drum cartridge) into the card reade r ensuring that the chip is entered as shown in the drawing below. + The following is displayed on the scanner control panel screen: + Press OK . + Once the chip card has been read, the [...]

Maintenance 136 Cleaning Cleaning the scanner’s reading devices When one or more vert ical lines appe ar on transmitt ed copies or faxes, follow these steps : Cleaning the printer Dust, dirt and paper debris on t he outer su rfaces and inside the pr inter can interfer e with printer perf ormance. Clean the printer regularly. Caution - Use a soft [...]

137 Maintenance Cleaning the outside of the printer Clean the outside of the pr inter with a smooth duster. Cleaning the paper feed roller + 1 - Turn off the printer an d unplug the power cord. + 2 - Remove the drum/toner cartridge set from the terminal. + 3 - Use a soft cloth to clean the paper feed roller. + 4 - Put the drum/tone cartridge set ba[...]

Maintenance 138 Servicing For guaran teed perfo rmance of you r terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly ev ery 50,000 printed pages. Please contact your supplier for this operation. Scanner calibration You can perform this operation wh en the quality of photocopied[...]

139 Maintenance document composed of se veral pages, the transmission will take place from the page where the error oc curred • abandoning the transmission by deleting th e corr esponding command in the transmission line (refer to parag rap h Deleting a transmission on hold , page -86). The termina l makes at most 5 automatic redia ls. The non- t[...]

Maintenance 140 Code 0B - Wrong number of pages There is a differenc e between the number of pages indicated during preparat ion for the transmissi on and the number of pages sent - check the number of pages in the document. Code 0C - Received document er ror Ask the subscriber who called you to ch eck the length of his document (it may be too long[...]

141 Maintenance Code 1B - Transmission fa iled During transmissi on: start again. During r eception: ask your subscribe r to resen d the do cument. Internet codes Codes 40 and 41 - No reply fr om supplier The modem cannot connect to the Internet service provider. If this error always occu rs, check the supplier’s dial-up number. Code 42 - Canno t[...]

Maintenance 142 Code 50 - Server er ror Check the number of the parametr ed SMS or an error occured when data were configured. Printer errors Error messages If the printe r has one of the pro blems described below, the signal "On" flashes red, and you can’t us e yo ur terminal temporarily. The corresponding message is displaye d on the [...]

143 Maintenance PAPER JAM EXTERNAL TRAY Open the cover. Remove the jammed sheet from the print outlet. PAPER JAM INTERNAL TRAY Open the cover. Remove the jamme d sheet from between the tray and the fusing unit. PRINTER ERROR XX Disconnect and reconn ect the terminal. If the problem persists, contact your supplier. PAPER SIZE ERROR Check paper size [...]

Maintenance 144 Printer paper jam Inside the pri nter + Use the following procedure to remove any sheets of paper jammed in side the printe r. Caution - The fusing unit inside the printer can become very ho t during operation. To avoid injury - do not touch. + Open the front cover of the printer. + Remove the toner/drum cartridge set from inside th[...]

145 Maintenance Paper jam at the feeders and trays The figures below show different types of paper jams you might experience when using your termin al. + Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray[...]

Maintenance 146 Second cassette (option) 2 1 1 2[...]

147 Maintenance Scanner incidents Scanner paper jam When a paper jam occurs, the follow ing message appears on the control panel screen REMOVE DOCUMENT . If jams often occur in a specific part of the unit , the latter needs to be checked, cleaned or repaired. + Open the scanner cover. + Remove the jammed paper (A) without te aring it. + Then, close[...]

Maintenance 148 Miscellaneous incidents At switch-on nothing a ppears on screen Check that th e power cabl e is plugged in, and check the power plug if necessary. The fax does not detect th e presence of your inse rted document. The message READY does not appe ar on t he screen . At the start and during scanning, REMOVE DOCUMENT appear s on the scr[...]

149 Maintenance Terminal packing and transportation Always use the original package when transporting the terminal. Failure to do so could void the warranty. + 1 - Disconnect the terminal from the telephone network (depends on model) and the mains plug. + 2 - Remove the connection lead t o the telephone line (depends on model) and the mains lead, t[...]

Maintenance 150 Characteristics Device typ e: Office color fax machin e, fast operation with all Group 3 devices acc ording to ITU-T re commendat ions. Unit characteristics Dimensio ns: Width: 440 mm [17. 32 in.] Depth: 460 mm (without duplex option) [18 in.] Height: 460 mm (without stackers and 50 0 sheets paper fee d tray) [18 in.] Weight: 14 kg [...]

151 Maintenance File format: - Image : TIFF- F for black/white document s and JPEG for color docu ments - PDF : monochrome et color - P C L ® 6 Emulation ( A ) SG Script (Po stScript® level 2 la nguage emulation and PostScript® level 3 language emulation with co nfiguration file)( B ) Specifications ma y change for im provement without prior not[...]

Safety 152 S AFETY SAFETY WARNING Before powering on your unit, make sure the power outlet it is con- nected to meets the requirements printed on the warning label on your unit, or on the sep arate power supply (depending o n the model). This unit must not be installed on the floor. If your un it works with a separate Pow er Supply , use only the o[...]

153 Consumables C ONSUMABLES T oner cartridge:52116101 Drum cartridge:56120301 Consumable characteristics Toner cartridge: The standard toner cartridge can produce up to 6,000 pages (when printing on Letter paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on Letter paper with a 5%[...]

154 Service and Suppo rt Service and Support First... Consult the store where yo u purchased y our printer. Additional OKI R esources •Available 24 hours a day, 7 days a week •Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM •Visit MY.OKIDATA.COM •CAll 1-800-654-3282 OKI is a registered trad emark of Oki Electric Industry Compa[...]

Oki Data Americas, Inc. 2000 Bishops Gate Blvd. , Mt. Laurel, NJ 08054-4620 T el: (856)235-2600 F ax: (856)222-5320 http://okiprinti ngsolutions.com © 2006 Oki Data Americas, Inc.[...]