Oki 87 manual

MU L TIF UNCTION P RI NTER User ’ s Guide[...]

Every effort has been made to ensure that the information in this docu- ment is complete, accurate, and up-to-date. Oki Data assumes no re- sponsibility for the results of errors beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the app[...]

Safety Information 1 Safety Installation Hints - Install the machine in a dust-free location away from direct sunlight. - Place the machine near an electrical outlet that is easily accessible. - Do not plug the machine into a power source shared by items that produce electric noise (e.g., air conditioner , etc.). - The design of this machine requir[...]

2 OKIOFFICE 87 User ’s Guide Operation and Maintenance - Aside from the instructions specifically stipulated in the handbook, do not attempt to disassemble or service this machine, including the lubrication of moving parts. Please contact an authorized service center for assistance. - Use a soft dry cloth to clean the control panel and main body [...]

Safety Information 3 T oner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit. [...]

4 OKIOFFICE 87 User ’s Guide Emergency First Aid - IF T ONER IS SW ALLOWED: Dilute by having the person drink two glasses of water and induce vomiting by administering Syrup of Ipecac (follow manufacturer ’ s instructions). Seek medical attention immediately . Never attempt to induce vomiting or give anything by mouth to a person who is unconsc[...]

Contents v Contents Safety .................................................................................................... 1 Introduction .......................................................................................... 1 Features ............................................................................................. 1 Handset K[...]

vi OKIOFFICE 87 User ’s Guide Setting the Fax Identification ............................................................ 24 Setting Language ............................................................................. 26 Connecting to a PBX ........................................................................ 26 MFP Function ................[...]

Contents vii Rejecting Unsolicited Fax Messages ................................................ 48 Power Failures and Memory ............................................................ 49 Making Copies ................................................................................. 49 Making Copies with the Manual Paper Feeder ..................[...]

viii OKIOFFICE 87 User ’s Guide Programming ...................................................................................... 65 Customizing Features and Operations ............................................. 65 Viewing Y our Current Settings ...................................................... 65 User Function Settings .................[...]

Contents ix Problem Solving ................................................................................. 89 Clearing a Document Jam ................................................................ 89 Clearing a Printing Paper Jam .......................................................... 90 Replacing the T oner Cartridge (OKI P/N 521 1 1701) .[...]

x OKIOFFICE 87 User ’s Guide[...]

Introduction 1 Introduction Thank you for purchasing this OKIOFFICE 87 machine. This MFP ma- chine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper . It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIOFFICE 87 includes the following features: [...]

2 OKIOFFICE 87 User ’s Guide - A closed network feature to allow you to limit who can send faxes to your MFP machine, or to limit both where faxes can be sent to and received from. - Y our MFP machine can also make up to 50 sorted copies of an original document (using standard-weight 20 lb. paper). - 2 MB of built-in memory . - During transmissio[...]

Components 3 Component Identification What Y ou Should Receive Paper T ray/Copy Stacker T oner Cartridge Image Drum Unit(Inside MFP machine) Document T ray Power Cord T elephone Cord Document Stacker Facsimile Unit Software CD-ROM[...]

4 OKIOFFICE 87 User ’s Guide Components 1 Paper T ray/Copy Stacker Up to 100 sheets of paper can be loaded onto this tray . Up to 30 sheets of finished copies or received faxes can be stacked on top of this tray . Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray . Docume[...]

Components 5 Components 2 PC Connector Plug the computer cable into this connector . AC Power Inlet Plug the AC power cord into this inlet. LED Print Head This black bar is the part of your MFP machine which writes received or copied images onto the image drum unit. Y ou should clean this bar each time you change your toner cartridge. Image Drum Un[...]

6 OKIOFFICE 87 User ’s Guide ABC PHOTO 22 1 19 18 EX FINE STD LIGHT NORMAL DARK AUTO REC HYPHEN SEARCH HOOK V . REQUEST REDIAL AUT O DIAL SELECT FUNCTION COP ALARM UNIQUE YES NO 8.5* A4 B5 A5 STOP ST ART 8/+ 9/SPACE 10/P AUSE 1 2 3 4 5 6 7 8 9 * 0 # DEF JKL MNO TUV WXYZ GHI PQRS 3 2 4 9 5 6 7 8 10 12 23 20 21 11 12 13 14 15 17 16 REPORT PRINT COU[...]

Components 7 Setting the Answering Mode in the Installation section for more information about the answering modes available in your MFP machine. 5 HYPHEN Key: When programming One-T ouch keys and Auto Dial telephone numbers, use this key to tell your MFP machine to wait for the outside or international line to become available before it proceeds w[...]

8 OKIOFFICE 87 User ’s Guide 11 COPY Key: After loading a document, press this key to make a copy . When no documents are loaded, press this key once to obtain a Message Confirmation Report about your last transmis- sion on the LCD Display Panel, and a second time to receive a printed report. Y ou can also use the Copy key as a shortcut for progr[...]

Components 9 18 One-T ouch Keypad: For a description of all the functions of the One-T ouch keypad, see the next section, “The One-T ouch Key- pad.” below 19 One-T ouch Labels: After programming a location into a One-T ouch key , write the location’s name on the One-T ouch label. Lift off the plastic cover above the One-T ouch label, use a pe[...]

10 OKIOFFICE 87 User ’s Guide The One-T ouch Keypad The One-T ouch keys are your MFP machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your MFP machine’s functions and programming options. Using the One-T ouch Keys for Dialing T o use a One-T ouch key for dialing, just press the appropriate One-T ouch[...]

Components 11 6/REPORT PRINT Key: Use this key to manually print reports from your MFP machine. 7/COUNTER DISPLA Y Key: Y our MFP machine keeps track of the number of pages it has printed in several ways. Use this key to check your MFP machine’ s print counter and the scan counter . It can also be used to reset your MFP machine’ s drum counter [...]

12 OKIOFFICE 87 User ’s Guide[...]

Installation 13 Installation Getting Started T o install your new MFP machine, follow the instructions from Unpacking to Setting the Fax Identification. Y ou must complete these steps for your MFP machine to operate properly . If you have purchased an option package for your MFP machine, refer to the documentation you received with that option. Whe[...]

14 OKIOFFICE 87 User ’s Guide Setting Up Y our MFP Machine Install the Paper T ray/Copy Stacker Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. Y ou will feel them lock into place. Install the Document T ray Insert the document tray into the long horizontal slot on the top of the unit. Y ou will feel it lock [...]

Installation 15 2 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. 3 Pull and detach the protective cover . 4 Hold both ends of the protective cover that is sandwiched in the manual paper feeder , and gently pull out and detach.[...]

16 OKIOFFICE 87 User ’s Guide 5 Place the image drum unit back into your MFP machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below . Then press down firmly on both ends of the image drum until it snaps into place. Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose[...]

Installation 17 7 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner . Then carefully peel the white plastic tape from the bottom of the toner cartridge. 8 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of[...]

18 OKIOFFICE 87 User ’s Guide 10 Close the top cover of the MFP machine. Tip: Ensure that the top cover is firmly closed by pressing down hard on both sides of the top cover . Connect to the T elephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall t[...]

Installation 19 Connecting an External T elephone or Answering Machine 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine. 2 Insert the other end of the cord into the jack in your external device. Tip: T o connect both an answering machine and a telephone, first connect your answering machine to your MFP machine[...]

20 OKIOFFICE 87 User ’s Guide 2 Plug the unattached end of the power cord into a grounded AC power outlet. 3 T urn the power switch to ON. The time and current answering mode appears on the display . Y our MFP machine is now in standby mode, ready to send or receive faxes. Tip: The LCD display does not immediately disappear if the power is turned[...]

Installation 21 2 Remove the paper from its wrapper (up to 100 sheets). Note the “print side” notice printed on the label. Fan the paper . 3 Insert the paper into the paper tray , print side down. Tip: Be sure to insert at least 1 1 sheets of paper into the paper tray . Any less than that brings up the “No-feed” response. Caution: Be sure t[...]

22 OKIOFFICE 87 User ’s Guide Setting the Answering Mode Y our MFP machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your MFP machine’ s standby display . Answering Mode Options The answering mode which is best for you varies depending on how you us[...]

Installation 23 Tip: In some countries, the T elephone Answering Device mode is turned off. T o have it turned on, contact your dealer . Memory Reception Mode [MEM]: The received data is not printed and is stored into memory even if there is fax paper on which to print. Use the Print Operation function when you want to print out data that was store[...]

24 OKIOFFICE 87 User ’s Guide Setting the Fax Identification MFP machines use the information you enter here to identify themselves during communications. In most countries programming this information into your MFP machine is a legal requirement. The information you enter here includes: TSI/CSI: This is the telephone number of your MFP machine. [...]

Installation 25 5 After the display clears, enter the full telephone number of your MFP machine using the numeric keypad. Tip: Use the Hyphen key to enter a “+” character before the num- ber , and use the Space One-T ouch key to enter spaces. 6 Press the ST ART key to save your entry . 7 Enter your Sender ID. This is a descriptive title up to 3[...]

26 OKIOFFICE 87 User ’s Guide Setting Language Y our MFP machine comes with two languages installed, which appear on the display and in reports. Follow the instructions below to switch lan- guages. Tip: Y our dealer may be able to provide you with additional languages. 14:USER LANGU AGE [ENG.] YES( ) NO( ) ++ SELECT FUNCTION + YES + + USER PROG. [...]

Installation 27 Warning: Some PBX installations may require additional adjust- ments to your MFP machine. If you continue to have difficulty with fax communication after following these steps, contact your dealer . PBX LINE [OFF] YES( ) NO( ) ++ + ABC 2 USER PROG. 9/SP ACE SELECT FUNCTION YES YES 1 Press the SELECT FUNCTION key . 2 Press the 9/USER[...]

28 OKIOFFICE 87 User ’s Guide MFP Function T o use your MFP machine as a PC Printer or PC Scanner , you need to install the MFP (Multi-Function Peripheral) software. A PC Connector is already included in the MFP machine as standard equipment. For details regarding MFP software, please refer to the separate booklet on the “MFP Function.” Drive[...]

Installation 29 8 When the Add/Remove Hardware Wizard dialog appears, do the following: a When the Welcome to the Add/Remove Hardware Wizard dialog appears, click Next . b When the Choose a Hardware T ask dialog appears, select Add/ T roubleshoot a device and click Next . c When the New Hardware Detection dialog appears, select Add a new device fro[...]

30 OKIOFFICE 87 User ’s Guide d When the Install New Modem screen appears, select the appropriate device and click Next . e Check Selected ports , select the port displayed in Step 8, and click Next . f When Digital Signature Not Found appears, click Ye s . g Click Finish and when the Modems Properties dialog appears, click OK . 13 When Install C[...]

Installation 31 Windows NT 4.0 Note: Administrator ’ s authority is required for installation with Windows NT 4.0. 1 Make sure that both the printer and the computer are turned OFF . 2 Connect the fax machine and computer with a parallel interface cable. 3 T urn the fax machine and computer ON and allow Windows to start. If you see a prompt telli[...]

32 OKIOFFICE 87 User ’s Guide 9. When the Install Complete screen appears, click OK . 10. The setup of the driver is complete. Unimessage Setup After the installation of the OKIF AX driver is complete, the installation of the Unimessage Pro software should begin. If this does not happen or you are re-installing the Unimessage software: a Insert t[...]

Dial Directories 33 Dial Directories Programming One-T ouch Keys Y our MFP machine has ten One-T ouch keys for rapid dialing. Y ou can store up to two fax numbers with 40 digits for each One-T ouch key , a main number and an alternate number , which is used if the main number is busy . Y ou can also enter a 15-character Location ID (name) for each [...]

34 OKIOFFICE 87 User ’s Guide 7 Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below . T o Do This Use Enter numbers Numeric keypad (press once) Enter spaces SP ACE One-T ouch key Enter hyphens HYPHEN key Enter alphabet characters Locate the character you want on the numeric keypad. Press th[...]

Dial Directories 35 Chain Dialing Each fax number that you enter or program into your MFP machine can be up to 40 digits long. when it is necessary to dial a number which is longer than 40 digits, use the chain dial feature. T o create a chain dial number , program the first 31 digits of the number into a One-T ouch key or Auto Dial number . Then p[...]

36 OKIOFFICE 87 User ’s Guide Programming Auto Dial Numbers Y our MFP machine has 100 Auto Dial numbers available for quick, three- digit selection and dialing. For each auto dial number , you can enter a fax number up to 32 digits long and a Location ID (name) up to 15 characters long. A UTO DIAL NO. [_ ] ENTER 01-70 ++ SELECT FUNCTION LOC ATION[...]

Dial Directories 37 8 Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below . T o Do This Use Enter numbers Numeric keypad (press once) Enter spaces SP ACE One-T ouch key Enter hyphens HYPHEN key Enter alphabet characters Locate the character you want on the numeric keypad. Press that key repea[...]

38 OKIOFFICE 87 User ’s Guide Programming Groups Once you have programmed some One-T ouch keys or Auto Dial num- bers, you can program groups to allow you to send the same fax to multiple locations. Y ou can program up to 5 groups each containing up to 1 10 numbers into your MFP machine. 1 Press the SELECT FUNCTION key . 2 Press the 8/LOCA TION P[...]

Basic Operations 39 Basic Operations Preparing Documents - T ry to use good quality documents for your transmissions. Docu- ments that are typed or created in felt-tip black ink on white (or light) paper work best. - Do not send documents which are not rectangular . - Never use documents that have wet or sticky surfaces, wrinkles, staples or paper [...]

40 OKIOFFICE 87 User ’s Guide Loading Documents T o prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time. Tip: Y ou can load and prepare to transmit a document while your MFP machine is still sending or receiving another messag[...]

Basic Operations 41 4 If necessary , use YES to set the resolution of your document. Document T ype Resolution to Use Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of gray PHOTO 5 If necessary , use NO to set the level of contrast in your docu- ment. Docu[...]

42 OKIOFFICE 87 User ’s Guide Search Key Dialing If you are not sure which One-T ouch key or Auto Dial number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your MFP machine. 1 When selecting locations, press the SEARCH key . The display shows [...]

Basic Operations 43 Stopping a T ransmission T o stop a transmission while it is in progress, follow the instructions below . 1 Press the STOP key twice. The display shows STOPPED. 2 If documents are stuck partway through the document feeder , you may see a RELOAD DOCUMENT message on the display . Press the STOP key again. Y our MFP machine feeds t[...]

44 OKIOFFICE 87 User ’s Guide T o make corrections 1 At step 5, when ENTRY IS OK? displays, press NO . PRINT ENTRY REPORT? displays. 2 Press YES . PRINTING displays and the report prints. Or , Press NO to skip printing the report. CHECK LOCA TIONS YES (ST ART) displays. 3 Press the ST ART key . Each entry displays. Press the ST ART key to accept [...]

Basic Operations 45 T o see a list of the groups and the locations within each group, print a T elephone Directory . T o do this: 1 Press SELECT FUNCTION. 2 Press the 6/REPORT PRINT One-T ouch key . 3 Press NO repeatedly until PHONE DIRECTOR Y appears. 4 Press YES . Receiving Faxes Manually As long as your MFP machine is not set to the manual recei[...]

46 OKIOFFICE 87 User ’s Guide Receiving Faxes in Memory Y our MFP machine automatically receives messages into memory (and does not immediately print them) in a few different situations. Memory Reception mode When your MFP machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMO[...]

Basic Operations 47 No T oner Reception If the user setting No. 22 (NO T ONER MEM. RX) is set to ON and your MFP machine is low on toner , it displays a T ONER LOW , REPLACE TONER CAR T . message, and begins receiving data into memory (rather than risk printing an unreadable message). If your MFP machine has received a message in memory because ton[...]

48 OKIOFFICE 87 User ’s Guide Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your MFP machine can communicate with. Using this function, you can set your MFP machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One-T ouch keys or Auto Di[...]

Basic Operations 49 Power Failures and Memory If power is interrupted to your MFP machine, the following problems occur: - Any messages your MFP machine has scanned into memory but not yet transmitted are lost. - Any messages your MFP machine has received into memory but not yet printed are lost. - If you have loaded documents on your MFP machine?[...]

50 OKIOFFICE 87 User ’s Guide Making Copies with the Manual Paper Feeder Y our MFP machine’ s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray . T o make copies using the manual paper feeder , follow the instructions below . 1 Load your documents. 2 Insert a sheet of paper [...]

Basic Operations 51 Using V oice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the person sending or receiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted. If yo[...]

52 OKIOFFICE 87 User ’s Guide[...]

Advanced Operations 53 Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. Y ou can program a transmission delay to occur at any time on the day of your transmission, or at any time over [...]

54 OKIOFFICE 87 User ’s Guide 5 Using the numeric keypad, enter the date on which you wish the transmission to begin. 6 Press YES . The display shows DELA YED TX TIME. 7 Using the numeric keypad, enter the time on which you wish the transmission to begin. Tip: Be sure to enter the time using the 24-hour clock (i.e., 8:00 a.m. would be entered as [...]

Advanced Operations 55 7 Using the numeric keypad, enter the time on which you wish the transmission to begin. Tip: Be sure to enter the time using the 24-hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00). 8 Press YES . The display shows SELECT LOCA TIONS. 9 Select a location. Refer to the instructions [...]

56 OKIOFFICE 87 User ’s Guide Sending a Confidential Fax or Sub-address T ransmission Fax machines are often placed in public places where everyone can look through the received faxes. T o send confidential documents, use the confidential fax feature. The receiving fax machine stores the message in a confidential mailbox (in memory) and does not [...]

Advanced Operations 57 Receiving Confidential Faxes If you need to receive a fax that should not be seen by anyone else, have the person send the message as a confidential fax from another Oki Data Fax-compatible unit, or from a fax machine of a different maker that is equipped with the sub-address transmission function. In order to do this, you mu[...]

58 OKIOFFICE 87 User ’s Guide Closing a Mailbox T o change the password of an existing mailbox, or to delete one, follow the instructions below . Remember that a mailbox must be empty before you can modify or delete it. 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on[...]

Advanced Operations 59 10 Press YES to accept the new password or close the mailbox. 11 Y our MFP machine asks you to enter another mailbox number . T o continue programming mailboxes, go back to Step 5. If you are finished programming, press the SELECT FUNCTION key . Printing Confidential Messages Each time your MFP receives a confidential message[...]

60 OKIOFFICE 87 User ’s Guide Relay Broadcasting Relay broadcasting allows one fax machine to send a document to another fax machine, which then re-sends (broadcasts) the document to a number of other locations. T wo different fax machines are involved in transmitting a relay broadcast: the relay initiating station and the relay key station. Rela[...]

Advanced Operations 61 Initiating a Relay Broadcast 1 Load your documents. 2 Press the SELECT FUNCTION key . 3 Press the 4/RELA Y INIT .-TX One-T ouch key . The display shows RELA Y P ASSWORD. 4 Using the numeric keypad, enter a password of up to 20 digits which is the same as the relay keyword programmed into the relay key station. 5 Press the ST [...]

62 OKIOFFICE 87 User ’s Guide Sending Documents Requested by Another Fax Machine (Polling T ransmission) When you normally send faxes, you load documents into your MFP machine, select a location, and then press the ST ART key to begin sending the documents. However , sometimes it is more useful to be able to simply load your documents on your MFP[...]

Advanced Operations 63 Dialing Another Fax Machine to Request Documents (Polling Reception) Calling a remote fax machine to receive documents someone else has loaded is called polling or polling reception. Polling Documents from Other Fax Machines 1 With no documents loaded, press the SELECT FUNCTION key . 2 Press the 5/POLLING One-T ouch key . The[...]

64 OKIOFFICE 87 User ’s Guide Dual Access Y our MFP’s dual access feature allows you to load and prepare to trans- mit a document while your MFP machine is receiving or sending another fax from memory . This feature increases your productivity and reduces the time you must spend waiting for other operations to finish. Once you have loaded a doc[...]

Programming 65 Programming Customizing Features and Operations Many of your MFP machine’ s features and functions have settings which can be changed to customize the operations of your MFP machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter . If you have trouble chang- [...]

66 OKIOFFICE 87 User ’s Guide User Function Settings User function settings allow you to customize the general operation of your MFP machine. Refer to the User Function Settings List to determine which settings you may need to change, then refer to Changing Y our User Function Settings to make the change. User Function Settings List 01 MCF (SINGL[...]

Programming 67 07 BUZZER VOLUME: This function sets the volume of the various beep and alarm tones your MFP machine emits during operations. Available settings are low , middle and high. 08 CLOSED NETWORK: This function allows you to program your MFP machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have[...]

68 OKIOFFICE 87 User ’s Guide 1 1 RING RESPONSE: This function controls how long your MFP machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds. Note: At the default 1-ring setting, your MFP machine answers calls immediately , and you won’t hear any ring. If[...]

Programming 69 15 INCOMING RING: This function controls the telephone ringing sound your MFP machine makes when a call comes in. When this function is set to off, your MFP machine does not ring during incoming calls. When set to on, your MFP machine only rings when set to manual receive mode or RING RESPONSE is set to 5-20 seconds (except 1 ring). [...]

70 OKIOFFICE 87 User ’s Guide 22 NO TONER MEM RX: With this function turned on, your MFP machine automatically receives and stores messages in its memory when it is low on toner . When turned off, messages print even if toner is low or empty . Available settings are on and of f. 23 MEM FULL SA VE: With “Broadcast T ransmission” and other func[...]

Programming 71 25 Instant Dial = OFF , 17 Mem./Feeder SW = FEEDER: • Memory Available—Feeder transmission : starts reading docu- ment when receiving the CFR signal of the remote machines after call origination. • Memory Full—Feeder transmission : starts reading document when receiving the CFR signal of the remote machines after call origina[...]

72 OKIOFFICE 87 User ’s Guide Changing Y our User Function Settings FUNCTION NO.[_ ] ENTER 01-34 ++ SELECT FUNCTION USER PROG. 9/SP ACE YES 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter the 2-dig[...]

Programming 73 2 Press the 9/USER PROG. One-T ouch key . The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 12. The display shows DISTINC- TIVE RING, [OFF]. 5 Press NO . The display changes to DISTINCTIVE RING, [ON]. 6 Press YES . The display changes to SETUP F AX RING, CALL F [...]

74 OKIOFFICE 87 User ’s Guide Personal Box Programming (Confidential) 9/SP ACE 5: PERSON AL BO X PRG. YES( ) NO ( /1-8) + + JKL 5 USER PROG. SELECT FUNCTION 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAMMING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG. 4 [...]

Programming 75 4 Press YES . The display shows PERSONAL BOX NO.[ ]. 5 On the numeric keypad, enter your personal box number (from 1 ~ 8). 6 Press YES . The display shows PERSONAL BOX [CONF]. 7 Press NO . The display switches between [CONF], [POLL], [CLOSE] in that order . 8 When the display shows [CLOSE], press YES . The display then asks DELETE PE[...]

76 OKIOFFICE 87 User ’s Guide 5 On the numeric keypad, enter a four-digit password. 6 Press YES to register your Memory Password. Tip: Make sure to keep a record of your registered password so as not to forget it. Memory Password Programming (Delete) 9/SP ACE 7: MEM P ASSWORD PRG. YES( ) NO ( /1-8) + + PORS 7 USER PROG. SELECT FUNCTION 1 Press th[...]

Programming 77 REDIAL INTER V AL: Controls how long your MFP machine waits between each automatic redial attempt. A vailable settings are from 1 to 6 minutes. DIAL T ONE DETECT : This function allows your MFP machine to wait for and detect a dial tone before proceeding with dialing. A vailable settings are on and off. BUSY T ONE DETECT : This funct[...]

78 OKIOFFICE 87 User ’s Guide FLASH/EARTH/NORMAL: If your MFP machine is connected to a PBX, this function tells your MFP machine about the type of PBX line your MFP machine is connected to. Available settings are normal (N), flash (F) and earth (E). AUTO ST ART : When this function is turned on, your MFP machine automatically begins dialing as s[...]

Programming 79 Service Function Settings Service function settings in many cases greatly change the way your MFP machine operates. T o change any of these settings, contact your dealer . Service Function Settings List LONG DOC. TX: Normally , your MFP machine does not scan docu- ments longer than 360 mm. When this function is on, your MFP machine s[...]

80 OKIOFFICE 87 User ’s Guide User Functions ST ANDBY MODE (FUNCTION) SELECT FUNCTION One-T ouch key 1: DELA YED TX One-T ouch key 2: PRINT OPERA TION PRINT MEMOR Y MSG. PRINT PERSONAL BOX One-T ouch key 3: CONFIDENTIAL T X One-T ouch key 4: RELA Y INITIA TE-TX One-T ouch key 5: POLLING TX/RX One-T ouch key 6: REPORT PRINT 1: ACTIVITY REPOR T 2: [...]

Programming 81 One-T ouch key 9: USER PROGRAMMING (1) FUNC. PROGRAMMING 01: MCF (SINGLE-LOC.) 02: MCF (MUL TI-LOC.) 03: ERR. PERORT (MCF) 04: IMAGE IN MCF . 05: SENDER ID 06: MONITOR VOLUME 07: BUZZER VOLUME 08: CLOSED NETWORK 09: TX MODE DEF AUL T 10: T/F TIMER PRG. 1 1: RING RESPONSE 12: DISTINCTIVE RING 13: P APER SIZE 14: USER LANGUAGE 15: INCO[...]

82 OKIOFFICE 87 User ’s Guide 2 key: DIAL P ARAMETER REDIAL TRIES REDIAL INTER V AL DIAL T ONE DETECT BUSY T ONE DETECT MF (T ONE)/DP (Pulse) PULSE DIAL RA TE PULSE MAKE RA TIO PULSE DIAL TYPE MF (TONE) DURA TION PBX LINE FLASH/EARTH/NORMAL AUTO ST ART DIAL PREFIX 3 key: CLOCK ADJUSTMENT 4 key: SYSTEM DA T A PRG. TSI/CSI SENDER ID CALL BACK NO. 5[...]

Reports 83 Reports Understanding Reports Y our MFP machine provides a variety of useful reports, which help you understand your MFP machine’ s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report. Acti[...]

84 OKIOFFICE 87 User ’s Guide Activity Report The activity report provides a record of your MFP machine’ s communica- tions. Information provided on this report includes: - The total amount of time your MFP machine spent sending faxes and the total amount of time spent receiving faxes. - The date, time and duration (S,R-TIME) of each transmissi[...]

Reports 85 Broadcast Confirmation Report Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes: - The date and time at which the broadcast started. - The total amount of time used to complete the broadcast. - For each location, the Location ID, the number of pages sen[...]

86 OKIOFFICE 87 User ’s Guide Configuration Report The configuration report provides a list of the current operational settings of your fax machine. The information includes: - The current settings of all your MFP machine’ s user functions. - The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into your MFP machine[...]

Reports 87 Printing Reports Printing a Message Confirmation Report After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your MFP machine’s display . T o print the report, press the COPY key a second time. Printing Other Reports 1:A CTIVITY REPOR T YES( ) NO( /1-6) + REPOR T PRINT 6[...]

88 OKIOFFICE 87 User ’s Guide Communication Codes Communication codes indicate the communication mode was used for a communication. Code Description TX A communication initiated by your fax machine. RX A communication initiated by a remote fax machine. POLL RX Polling Reception POLL TX Polling Transmission POLL=* * Bulletin Polling T ransmission [...]

Problem Solving 89 Problem Solving Clearing a Document Jam When a document jam occurs, your MFP machine beeps and an error message appears in the display . If the jammed document looks like it is positioned straight in your feeder , press the STOP key to try to feed the document the rest of the way through the feeder . If this fails, follow the ins[...]

90 OKIOFFICE 87 User ’s Guide 3 Push the control panel back down until it locks. Clearing a Printing Paper Jam If your MFP machine displays P APER JAM or P APER OUT/JAM when the paper tray still contains paper , there may be one or more sheets of paper jammed in the machine. T o clear a paper jam, follow the instruc- tions below . Tip: If you are[...]

Problem Solving 91 2 Grasp the control panel. Pull upward and toward you until it re- leases. Swing the control panel up and out of the way . 3 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. 4 Pull out any paper you see jammed inside the machine.[...]

92 OKIOFFICE 87 User ’s Guide 5 Place the image drum unit back into your MFP machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below . Then press down firmly on both ends of the image drum until it snaps into place. Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose[...]

Problem Solving 93 7 Close the MFP machine’ s control panel. Press down until it snaps into place. 8 Pull the paper out of the paper tray . If any of the paper is damaged, remove and replace it. 9 Reload the paper into the paper tray .[...]

94 OKIOFFICE 87 User ’s Guide Replacing the T oner Cartridge (OKI P/N 521 1 1701) The number of pages you can print with one toner cartridge varies de- pending on the type of documents you usually receive or copy . A toner cartridge will print about 1,875 pages/A4 size of standard business communications at a typical print coverage of 4% (equival[...]

Problem Solving 95 2 Grasp the control panel. Pull upward and toward you until it re- leases. Swing the control panel up and out of the way . 3 Pull the gray lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner ca[...]

96 OKIOFFICE 87 User ’s Guide 5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. Warning: Be careful not to insert the toner cartridge backwards into the image drum unit. 6 Once the toner cartridg[...]

Problem Solving 97 8 Close the MFP machine’ s top cover . 9 Close the MFP machine’ s control panel. Press down until it snaps into place. Warning: Please abide by the disposal laws of your country when discarding used toner cartridges.[...]

98 OKIOFFICE 87 User ’s Guide Replacing the Image Drum Unit (OKI P/N 40709901) If the faxes you receive are light or have vertical streaks in them and you are not out of toner , or if your MFP machine displays a CHANGE DRUM message, your MFP machine needs a new image drum unit. Contact your dealer to order one. The life of an image drum depends o[...]

Problem Solving 99 2 Grasp the control panel. Pull upward and toward you until it re- leases. Swing the control panel up and out of the way . 3 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away . 4 Insert the new image drum unit into your MFP machine. Warni[...]

100 OKIOFFICE 87 User ’s Guide 5 Ensure that the tabs on both sides of the image drum are inserted correctly as shown below . Then press down firmly on both ends of the image drum until it snaps into place. 6 Install a new toner cartridge. Follow Steps 3-7 in “Replacing the T oner Cartridge” in this section. 7 W ait until the time, date and a[...]

Problem Solving 101 Reading Y our Print Counters Y our MFP machine’ s print counters count the number of pages your MFP machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters. Tip: If your MFP machine’ s image drum unit has reached the end of its life, you will als[...]

102 OKIOFFICE 87 User ’s Guide Y our MFP machine won’t dial. Check the power cord and wall outlet. Make sure that your telephone line (not your external telephone or hand- set) is connected to the LINE outlet on the back of your MFP machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not h[...]

Problem Solving 103 Y ou sent a fax but it was received completely blank. Make sure that you have loaded your document face down. The image received on your MFP machine was very poor . Contact the person sending you the fax and ask them to change their T ransmit Resolution and T ype of Original settings. Ask the person to make a copy of the documen[...]

104 OKIOFFICE 87 User ’s Guide Y our MFP machine disconnected before you could answer a voice request. Y ou must answer a voice request while the warbling tone is being emitted. When you hear the warbling tone, press the HOOK/V . REQUEST key after picking up your handset. Y our MFP machine will not poll a remote fax machine. Call the person at th[...]

Problem Solving 105 Display Panel Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. Normal Display 02:13 :F AX Under the normal operating condition, the top line of the display shows the time and the answering mode - [...]

106 OKIOFFICE 87 User ’s Guide 07/25/2000 14:14 F AX RELOAD DOCUMENT Paper-feed error: A document to be faxed or scanned has not fed into the scanner properly . Remove the document and reload it into the document. TONER LOW :F AX REPLACE TONER CART . or 14:14 F AX REPLACE TONER CART . No toner: T oner is running low in the toner cartridge. Replac[...]

Problem Solving 107 PRINTER ALARM 4 :TEL REFER T O USER GUIDE Printer alarm: Open and close the cover . If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIF AX dealer for service. Open and close the cover . If this does not clear these messages, unplug your MFP machine and call for service. Impo[...]

108 OKIOFFICE 87 User ’s Guide Other Error Messages No image drum TONER SENSOR :F AX CHECK DRUM CART . Cover open COVER OPEN Communications error COMMUN. ERROR :F AX Memory overflow MEMORY OVERFLOW :F AX REFER T O USER GUIDE[...]

Specifications 109 Specifications T ype/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX T ransmission Speed Up to 33600 bps Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR Horizontal resolution 600 dpi V ertical resolution 3.85 line/mm (standard) 7.7 line/mm (fine) 15.4 line/mm (ex. fine; TX and copy) [...]

1 10 OKIOFFICE 87 User ’s Guide Dimensions Approx. 12.4" W x 15.1" D x 7.5" H (316 x 383 x 190 mm), excluding paper tray and document tray Power 120V AC +6/-15% (102-127V) 50/60 Hz ±2% Operating conditions Relative humidity 20% to 80% (non condensing) T emperature 50 to 90°F (10 to 32°C) Document feed 20 pages maximum (standard [...]

Index 111 Index A Active Memory Files Report ........ 83 Activity Report ............................. 84 Advanced Operations ................. 53 B Basic Operations ......................... 39 Broadcast Confirmation Report ... 85 Broadcast Entry Report ............... 85 Broadcasting ............................... 43 C Changing Y our Dial Parame[...]

1 12 OKIOFFICE 87 User ’s Guide P Personal Box Programming ............... 73, 74, 74 Polling ......................................... 62 Power Failures and Memory ....... 49 Power Outage Report ................. 86 Preparing Documents ................. 39 Printer status icon ....................... 32 Printing Message Confirmation Report ......[...]