Lexmark 3200 manual

www.lexma rk.com User’ s Guide Octob er 2002 3100 3200 3100, 3200 MFP options Clic k here f or Quic k Reference[...]

Edition: October 2002 The follo wing paragraph does not apply to an y country where such pro visions are inconsistent with local law: LEXMARK INTERNA TIONAL, INC ., PR O VID ES THIS PUBLICA TION “AS IS” WIT HOUT W ARRANTY OF ANY KIND , EITHER EXPRESS OR IMPLIED , INCLUDING, B U T NO T LIMITED T O , THE IMPLIE D W A RRANTIES OF MERCHANT ABILITY [...]

Contents iii Contents Chapter 1: Making copies.... ........................ ........................ .......... 1 Quick co pies ...... .... .... ..... .... ..... .... ..... .... .... ....... .... ..... .... ..... .... ..... .... .... ..... ...... . 1 Exa mples of typic al jobs ..... ..... .... ..... .... .... ..... .... ..... .... ....... .... ....[...]

Contents iv Chapter 7: Customizing your MFP configuration . .................... 23 Cus tomi ze co py s et tings .. ..... .... .... ..... .... ....... .... ..... .... .... ..... .... ..... .... ..... ...... . 23 Res tore facto ry defa ult s ett ings ..... ..... .... ..... .... .... ..... .... ..... .... ....... .... ..... .... ... 23 Manually set b[...]

Contents v Sca n to e -m a i l st a tu s ...... .... ..... .. .... ..... .... .. ..... .... ..... .. .... ..... .... .. ..... .... ..... .. .... . 46 Sca n to F T P sta t u s .... ... .. .... ... .... .... ..... .. .... ..... .... .. ..... .... ..... .. .... ..... .... .. ..... .... . 47 Job Accounting st atus ... ......... ......... .......... ...[...]

Making copie s 1 1 Making copies Quick copies 1 Make sur e the MFP (Multifuncti on Pr inter) control panel is in cop y mode and the Ready status message is displ a yed. If necessar y , press Stop/Clear to retur n to co py mod e. 2 Load all pages in the automati c document f eeder of t he scanner . Place the pages ac cording to the dra wing on t he [...]

Exampl es of ty pical jobs 2 Job 2: mixed content Make ei ght copies of a two- page, let ter -siz e document containi ng one dr a wing wit hin the te xt. 1 Load all pages in the automati c document f eeder of t he scanner . Place the pages ac cording to the dra wing on t he scanner . 2 Press Coll ation/Finishi ng until you see Collate appear on the[...]

Exampl es of ty pical jobs 3 Job 5: enlar g e copies Enlarge a bl ack-an d-white dr awing so y ou can see it bet ter and mak e annotations . 1 Place the document on t he flatb ed of the scanner . 2 Press Enlar g e . Hold do wn the b utton t o rapidl y increase the scaling f actor . 3 Release th e but ton when 125% appears on the contr o l panel dis[...]

Adjust cop y quality 4 Adjust copy quality Y ou can use the settings in the f ollow ing tab les to adjust the output quali ty of your copie s. Change the b rightness Set t he copy size Reduce or enlar ge Feature Description Lighter Produces lighter copies. Darker P roduces dar ker copie s. Feature Descripti on Copy Size Select s the s ize of the co[...]

Select the conten t 5 Select the content Content define s what kind of original is being copied. One of the content f eature s is alwa y s selected. The curren t select ion is i ndicated b y one of the thr ee conten t lights b eing on. Feature Description text O r igi nal do cumen t is com posed entir ely of text, simple line -ar t graphics, or a c[...]

Set the duple x option 6 Set the duplex option Note: If y ou press Duplex and no dupl e x lights come on, no duple x functio ns can be perf or med. This response occurs i f the pr inter does not hav e duple x capabilities . Set Collation/F inish ing features Collati on is t ur ned off b y def ault. T o turn collation on, press Col lation/Finishi ng[...]

Select y our cop y media 7 There are fiv e choices av ailab le in the P aper Sav er menu. Press P aper Saver until your se lect ion appears in the cont rol panel displa y . Note: If y ou want to hav e each page surrounded by a border , select Solid Border f or P aper Sav er in the Copy men u. Select y our copy media The printer ma y be capabl e of [...]

Sendin g f axes 8 2 Sending fax e s There are three w a ys to send an outgoing f a x using the MFP control panel. Y ou can man ual ly enter the telephone n umber to the receiving f ax machine and then transmit y our fax. Creat e shor tcut numbers and then sel ect the shor tcut number and tr ansmit y our f ax. Note: If y ou use the flatbed of the sc[...]

Exampl es of typical f ax jobs 9 Select a Scan to F ax destinatio n 1 Load all pages in the automati c document f eeder of t he scanner . Place the pages ac cording to the dra wing on t he scanner . 2 Press F ax/Scan Mode repeatedly until y ou see SCAN → Fax o n the contr ol panel displa y . 3 Press Me nu > unti l you see the cor rec t f ax de[...]

Exampl es of typical f ax jobs 10 Job 2 : m ult iple p ages 1 Load all pages in the automati c document f eeder of t he scanner . Place the pages ac cording to the dra wing on t he scanner . 2 Press Fax/Scan Mode repeatedl y until Enter Phon e # appears on t he cont rol panel displa y . 3 Enter the f ax recipient phone number on the numeric ke ypad[...]

Exampl es of typical f ax jobs 11 6 Press F ax Resolution , and t hen select fine. 7 Press Go/Send .[...]

Scan ning to PC 12 3 Scanning to PC Create a scan profile A scan profile incl udes al l the necessary inf or mation about y o u r originals and presets the MFP control panel to those sett in gs. Le xmark ™ ScanBack ™ Util ity is an easy w ay to create Scan to PC profile s . Y ou can also bro wse to the IP address of the MFP to create Scan to PC[...]

Create a s can pr ofile 13 3 On the control panel , pre ss Fax/Scan Mode r epeatedly u ntil y ou see SCAN → PROF ILE . 4 Press Me nu > repeat edly until y ou see your sca n profile name . 5 Press Go/Send to start scanning. Note: If y ou are using the flatbed of the scanner , wat ch the control panel f or messages. If prompted to Place Next Or [...]

Custom Scan t o PC settings 14 4 Press Me nu > repeat edly until y ou see your sca n profile name . 5 Press Go/Send to start scanning. Note: If y ou are using the flatbed of the scanner , wat ch the control panel f or messages. If prompted to Place Next Or Stop , place the ne x t page on the flat bed and then press Go/Send to conti nue scanning.[...]

Custom Scan t o PC settings 15 Sav e to T ype i n the p ath or browse to the loc ation Locatio n path w here s canned f ile is to be locat ed. Profil e Name T ype i n a uni que na me Name t hat appe ars in the MFP contr ol pan el. Select this nam e in the MFP c ontrol pa nel to activate the sca n profil e. Duplex Both or Single ( only available wit[...]

Scan ning to e-m ail 16 4 Scanning to e-mail Create a scan to e-mail profile A scan profile incl udes al l the necessary inf or mation about y o u r originals and presets the MFP contro l panel to those sett in gs. Scan profi les are temporary destinatio ns. A maximum of ten scan pr ofiles can be stor ed. When the ele venth profile is created, the [...]

Scan to pe r man ent e-mai l de sti nat ions 17 5 Press Go/Send to start scanning. Note: If y ou are using the flatbed of the scanner , wat ch the control panel f or messages. If prompted to Place Next Or Stop , place the ne x t page on the flat bed and then press Go/Send to conti nue scanning. Press Stop/ Clear when al l the p ages ha ve been scan[...]

Scanni ng to FTP 18 5 Scanning to FTP Scan to an FTP destinati on Once an FTP destination has been configured b y y our systems person, the name of the destinat ion becomes a v ailab le as a network scanning choice in t he MFP control panel. 1 Locate the MFP y ou want to use . This must be the MFP configured with y our FTP destination. 2 Load all p[...]

Using t he MFP con trol p anel 19 6 Using the MFP contr ol panel Button and menu key Key Function in copy mode Function in fax mode Function in scan to netw ork mode 1 Control panel st atus displays for cop yi ng and a Read y messag e. Man ual fax: Control pane l status displays a prom pt to Enter Phone # . Scan to Fax : Co ntrol pa nel displays SC[...]

Butt on an d menu key 20 5R e t u r n t a ke s yo u b a ck to previous menu choice. Redial sets the fax modem to redial the la st outgoi ng fax phone number . Return t ake s yo u ba ck t o previous menu choic e. 6O r i g i n a l S i z e define s the size of the or ig inal (letter , lega l, A4, othe r). Orig inal Size defines the size o f the or igi[...]

Butt on an d menu key 21 16 Copy Media spec ifies the type of medi a for your pri nted co pies (plain pa per , transparen cies, othe r). Fax Resolution specifi es the resoluti on of your fax (standard, fine, super fi ne, ultra fine). Standar d is the default (no lights ). Fax Resolution spec ifies the res olution a nd JPEG quality of your scan to n[...]

Function mo de s 22 Functi on mode s Contr ol panel mode When it a ppears on th e control pane l Messag e displ ayed Copy Default mode (you do not n eed to p ress Fax/Scan Mod e ) In copy mode, you can ma ke a copy b y pla cing the docume nt in th e scanne r and pr essing Go/Send on the MFP c on trol p anel. Ready Fa x (manuall y enter the outgo in[...]

Custom izing y our MF P config urat ion 23 7 Customizing y our MFP configuration Customiz e copy settings There are two w ays to set up the def ault settings f or making copies: Y ou can manuall y def ine def ault sett ings f or making copies at the control panel . 1 Set Content , Duple x and all t he other set tings the w ay y ou typically do . 2 [...]

Manually set b asi c f ax inform atio n 24 T o restor e the def ault sett ing s through the resident W eb page: 1 T ype the IP addres s of the MFP in the URL field of your bro wser (f or ex ample , http:/ /192.168.236. 24), and t hen press Ent er . 2 Clic k Configuration . 3 Select Cop y Setup from the MFP menu. 4 Find the Factory De faults drop-do[...]

Create pe r manent f ax destina tions 25 7 Press Ret urn after entering y our Station Number . SAV ED br iefly appe ars. Af ter the las t menu item has been entered, Setup Compl ete appears. Create permanent fax d estinations Instead of entering t he phone number s of f ax recipient s each ti me you send a f ax, you can create permanent fax dest in[...]

Adjust an alog send f ax options 26 Adjust analog send fa x option s Option Descript ion A uto Re dial Sets th e number of r edial a ttempts the modem makes if the ph one li ne is busy . This can be s et for 0 through 1 4 attemp ts. The default is 5 redials. Redial Frequency Sets th e number of m inutes betwe en redia l attem pts (1 — 200 m inute[...]

Adjust a nalog rec eiv e f ax options 27 Adjust analog receive fax options Adjust analog fax log option s Option Description F ax Storage Deter mine s whethe r or not th e inco ming faxes are stored if they cannot immediate ly be pr i nted. The setting s are ON or OF F . Th e default setting is ON. F ax P ap er S ize Defines the size of pap er on w[...]

Adjust an alog f ax log opti ons 28 Log P aper S ize Selects an outp ut paper s ize (Letter, Legal, and so o n) for the log. Log P aper Si ze is only used if th e setting for Log P aper T ype is not av ai lable. The choic es var y from p rin ter to prin ter . For inf or mati on abou t what your prin ter supp or ts, refer to your pr inter d ocumenta[...]

Adjust f ax ser ve r options 29 Adjust fax serve r options Scan to E-mail General Setup In addition t o identifying y our SMTP gate wa y , y ou can also enter a gen eric subject and message th at will be included on al l scanned e-mail. 1 T ype the IP addres s of the MFP in the URL field of y our browser , and then press Enter . 2 Clic k Configurat[...]

Create permanent e-m ail desti nation s 30 5 Enter a subject (descriptiv e name) and a generic message. This inf or mation appears on all e-mail scanned t o permanent e-mail desti nat ions. 6 T o store sc anned documents on a W eb si te and send only a W eb link in the e-mail, complete the W eb link section. 7 After en tering y our choices , cli ck[...]

Creat e FTP desti nations 31 number . I f y ou attempt to assig n a shor tcut number t hat is a lready in use , you are promp ted to make anot her selection. 9 Clic k Add/Modify to add the name to the av ailable list of e-mail addresses . This ne w recipie nt is no w visi b le in the e-mail destinat ion l ist (and the entry is also av ailab le f or[...]

Create an e xternal destinations file 32 Create an external destinations file Instead o f creati ng indivi dual e-mail, FTP , or f ax desti nations , y ou can create m ultiple desti nations and store t hem in an e xternal ASCII te xt file . Y ou can store a large list of addresses in a good l ocation on a network FTP ser ver , rather than storing t[...]

Disab le scan funct ions 33 • Res= Resoluti on val ues can equal 75, 150, 200, 300, 400, or 600 dpi. Specify the e xternal file 1 T ype the IP addres s of the MFP in the URL field of y our browser , and then press Enter . 2 Clic k Configuration . 3 Clic k Manage Destinations . 4 Clic k S p e c ify Ex te r n a l D e st ina t io n s File . 5 Specif[...]

Config ure Job A ccounting 34 Disab ling t he Scan to F TP confirmation page sto ps the conf irm ation page from being printed. 1 T ype the IP addres s of the MFP in the URL field of y our browser , and then press Enter . 2 Clic k Configuration . 3 Under the MFP heading, clic k Sc an to N etwork Gen era l Se tup . 4 Remov e the check mark from any [...]

Config ure Job A ccounting 35 Pr otect the Job Acc ount list T o pr ev ent the J ob Account li st from bei ng modified b y unauthoriz ed individual s, s et a pass word to protect the inf orm ation stored o n the print ser ver . 1 T ype the IP addres s of the MFP in the URL field of y our browser , and then press Enter . 2 Clic k Configuration . 3 U[...]

Config ure Job A ccounting 36 List of trac king modes Mode Description Job Ac ntg. Off This is t he default mode. Cour tesy I Enter an acco unt number on the keypad bef ore the control panel accepts th e job in f or mati on. The number is not c heck ed ag ainst the maste r Job Acc ount li st. Cour tesy II There a re two met hods o f enter ing J ob [...]

Use V alid atio n mode to lim it usa ge 37 Use V alidatio n mode to limit usage V alidation mo de, when use d with MarkT rack, collects stati stical da ta about c op y jobs , netw ork scans, and outgoing f ax es. How e v er , e v en if yo u do not use MarkT rac k, V alidation mode can be used to limi t MFP usage to authorized indiv iduals . When V [...]

Solving co py problems 38 8 Solving cop y pr oblems Common p r oblems and solut ions F or addi tional help sol ving printer prob lems , ref er to the documentati on that shi pped with y our printer . Pr oblem Soluti on Copy printed on the wr ong kind of pape r W rong ty pe of pa per is loaded in the pap er tray y ou selected , or th e pri nter may [...]

Cop y status messages 39 Copy status messages Copy err or messag es Unwanted black lines pr in t on my copy Clean th e entir e top cover and th e docu ment flatbe d. Also clean the aut omatic docu ment feeder . P a per d oes not feed throu gh the a utomatic docu ment feeder Make sure the pap er suppo r t i s open . Make sure the pag es to be c opie[...]

Cop y error message s 40 Close Do or Message appears in the top line o f the co ntrol panel di splay . T oner car tridg e door is op en. Thi s mess age do es no t displ a y for all scanne r an d prin ter comb ina tions. No Duple x Opt ion Installe d Message appears if use r pres ses Dup lex on the MFP co ntrol panel, but the duplex option is not in[...]

Solving fax prob lems 41 9 Solving fax pr oblems Common fax questio ns Solve prob l ems sendin g fax es Pr oblem So lution Can I create a fax distr ibution list? Group f axing is su ppor ted. Wh en you create a per manent f ax destina tion, s eparate multi ple ent ries with a c omma. How do I enter a paus e in th e fax recipien t phone number? • [...]

Solve problems receiving fax es 42 Solve prob l ems receiving faxes Data was mis sing Receiv ing fax unit may not have automatic redu ction tur ned on. T r y r esending fe wer pages at once. When se nding a large fax, scanni ng sta lls in t he middle of the sca n MFP first s cans al l the fax pages to memor y . If you do not have a hard dis k insta[...]

Send f ax status 43 Send fax status Receive fax status Messag e Description Enter ph one # xxx-xxx Prompt to use the numeri c ke ypad to e nter th e fax recipient phone numbe r . Scanning to M em Busy ¨ Origina l docume nts are b eing sc anned to memor y . Dialing… Ready 100 % 1 F ax recipient number is being dialed. Connect <Ba ud><ECM[...]

Send fa x errors 44 Send fax error s Receive fax error s W ork with destinat ion lists Y ou can vi ew or print lists of the per manent fa x destinations t hat ha v e been co nfigured f or an MFP . This is a useful wa y to chec k f or f ax recipients that y ou send inf or mation to on a regular basis . Vie w the destination l ists 1 T ype the IP add[...]

W o rk wi th de stination lists 45 Prin t t he des t in at i on lis t s 1 Locate th e MFP . Th is must be the same MFP with th e IP address where the destination l ists were cr eated and s tored. 2 Press Me nu > r epeatedly unt il y ou see Desti nations , and then press Select . 3 Press Me nu > r epeatedly unt il y ou see the list you w ant t[...]

Solvi ng ne t work scan pr oblems 46 10 Solving netw ork scan pr oblems Common p r oblems and solut ions Scan to e-mail status Pr oblem Solu tion Scan prof ile na me does not appea r on the c ontrol p anel display . 1 Make sure you are loo king at the cor rect c ontrol pa nel menu. Pres s F ax/Scan Mode r epeated ly un til you see SCAN → PROFIL E[...]

Scan to FTP status 47 Scan to FTP status Shortcut #xx EML Destinat ion N ame E-ma il shortcut h as bee n init iated by pres sing # , and th en enter ing the shor tcut numbe r on t he numer ic keypad. Destin ation Na me is the name assig ned to th e e-mail desti natio n. Place Ne xt Or Stop 1 Place the next page on the flatbed. 2 Pres s Go/Send to c[...]

Job Ac counting sta tus 48 Job Accounting status Scan to e-mail err ors Messag e Description <Date Ti me> Select A ccoun t Appear s in th e Idle /Ready sta te wh en Cour tesy II or Cour tesy III modes are acti ve . <Date Ti me> Enter Ac count # Appear s in th e Idle /Ready state wh en Cour tesy I or V alidat ion modes ar e active. Selec[...]

Scan to e- mail er ror s 49 Mail ser ver r efused to accept m ail f rom us • Mail ser ver refused to star t the e-ma il se nding pr ocess. • Mail s er ver could no t be se t up to a ccept e-mail from the MFP IP ad dress. • Mail s er ver is down. • Mail s er ver is busy . Mail ser ver r ejected y our reply ad dress Ma ke sure your repl y add[...]

Scan to FTP errors 50 Scan to FTP err or s W ork with destinat ion lists Y ou can view or print lists of the perm anent desti nations that ha v e been configu red f or MFP . This is a useful w a y to check f or destinations that you send i nf or mation to on a regular basis . Vie w the destination l ists 1 T ype the IP addres s of the MFP in the UR[...]

W o rk wi th de stination lists 51 Prin t t he des t in at i on lis t s 1 Locate th e MFP . Th is must be the same MFP with th e IP address where the destination l ists were cr eated and s tored. 2 Press Me nu > r epeatedly unt il y ou see Desti nations , and then press Select . 3 Press Me nu > r epeatedly unt il y ou see the list you w ant t[...]

Solving s cann ing pr oblems 52 11 Solving scanning pr oblems Preventing paper j ams Y our automatic document f eeder is desi gned to handle most paper types . How e v er , if you are uns ure if y our document will cause a jam in the automatic doc ument f eeder , we recommend that you scan it using the flatbed. The f ollowing cannot be pr operly f [...]

Solv e scanner prob lems 53 Solve scanner problems Pr oblem Solution P a per jams dur ing s canning 1 O pen the auto matic docum ent feeder . 2 Pull out the jam med pa per c arefully . 3 Close the automat ic do cument f eede r . More tha n one she et of pap er was fed into the scan ner 1 Open the automati c docum ent feeder . 2 Remov e the multif e[...]

Inde x 54 Inde x C collat ing copy jobs 6 control panel adding scan modes 22 keypad 19 tracking usage 3 4 control panel modes Copy 22 Fax 22 Scan (e-mail) 22 Scan (FTP) 22 Scan (Profil e ) 22 copy conten t mix ed 5 mixed image 5 mixed mono 5 photo 5 photo mono 5 text 5 copy media collating 6 finishing 6 selecting 7 copy s ettings restoring factory [...]

Inde x 55 destinat ions 30 profile 16 setup 16 Scan to PC customizing set tings 14 profile 13 setup 13 scanning control panel modes 22 selec ting copy content 5 copy media 7 setting a password f or job accounts 35 setting duplex opt ion 6 shortcut list 51 T tracking us age 34 troubles hooting copying 38 faxing, receivi ng 42 faxing, sending 41 job [...]

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