Kyocera FS FS-3040MFP+ manual

OPERATION GUIDE F S - 11 0 0 F S - 13 0 0 D 870CKGB20008 *870CKGB20008* FS-3040MFP+ FS-3 1 40MFP+[...]

Introduction Thank you for your purchas e of FS-3040MFP+/FS-314 0MFP+. This Operation Guide is intended to he lp you operate the machine correctly, p erform routine maintenanc e and take a simple troubleshootin g action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using th[...]

i Safety Conventions in This Guide The section s of this guid e and parts o f the mach ine marked wit h symbols are safety warning s meant to pr otect the user, other indi viduals and sur rounding objects, and ensure cor rect and safe usage o f the machine. The symbols and their meanings are indi cated below. Symbols The U symbol indicates that the[...]

ii Contents Content s Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Environment . . . . . . . . . . . . [...]

iii Contents 5 Sending Functions Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Zoom . . . . . . . . . . .[...]

iv Contents Responding to Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 -6 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13 1 1 Management User Login Administration . . . . . . . . . . . . . [...]

v Quick Guide T o make copies T o print Simply pres s the Start key to make copies. You can also fine tune the copy settings by changi ng the paper size, adjusting the de nsity, etc. You can print via a network or p rint a PDF file directly from USB memory. Be sure to read Legal and Safety Information before using this machine. Administrator tasks [...]

vi T o send document s You can send scanned images via a network. Or, you can also store scanned images in USB memory. Administrator tasks It sends. Connecting Cables Network Setup (LAN Cable Connection) Place the originals on the platen Plug the USB memory *1: If the destination is not stored in the address book, you can send by entering the addre[...]

vii T o send a F AX(F AX functions a vailable only in FS-3140MFP+.) As well as sending a FAX via the teleph one lin es, you can also se nd a FAX via a network. NOTE: For more information on setting up and sen ding a F AX, refer to the F AX Operation Guide . Administrator tasks It faxes. F AX directly from a computer Send a F AX Connect the modular [...]

viii Menu Map Copy key Function Menu key Paper Selection ...page 4- 3 Collate ...pag e 3-15 Duplex ...pag e 3-12 Zoom ...page 3- 10 Combine ...pag e 4-9 Original Size ...page 4- 2 Orig.Orientation ...pag e 4-6 Original Image ...page 3- 9 Density ...pag e 3-8 EcoPrint ...pag e 4-8 Continuous Scan ...page 4- 13 File Name Entry ...page 4-16 JobFinish [...]

ix Send key (Continued from previous page ) Function Menu key (Continued from previous pag e) Duplex ...pag e 5-7 FTP Encrypted TX ...page 5- 23 File Separation ...page 5-24 Document Box key Sub Address Box ...Refer to the F AX Operation Guide Polling Box ...Refer to the F AX Operation Guide Job Box ...page 6-9 USB Memory ...page 6-2 Document Box k[...]

x St atus/Job Cancel key Print Job Status ...page 7-2 Send Job Status ...page 7-2 Store Job Status ...page 7-2 Scheduled Job ...page 7-8 Print Job Log ...page 7-8 Send Job Log ...page 7-8 Store Job Log ...page 7-8 Scanner ...page 7-19 Printer ...page 7-19 FAX ...page 7-19 Toner Status ...page 3-30 Paper Status ...page 3-30 USB Memory ...page 7-20 S[...]

xi System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) Counter ...page 1 1-37 System Network Setting TCP/IP Settings TCP/IP ...page 8-121 IPv4 Setting ...page 8-121 IPv6 Setting ...page 8-130 Protocol Detail ...page 8-136 NetWare ...page 8-131 AppleTalk ...page 8-132 WSD-SCAN ...page 8-133 WSD-PRINT ...page 8-134 IPSe[...]

xii System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) User Property — Common Settings (Continued on next page) Language ...page 8-3 Default Screen ...page 8-5 Sound Buzzer ...page 8-6 FAX Speaker ...page 8-6 FAX Monitor ...page 8-6 Display Bright. ...page 8-7 Orig./Paper Set. Custom Orig.Size ...page 8-7 Def. Orig[...]

xiii System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) Common Settings (Continued from previous page) Function Default Color Selection ...page 8-42 Scan Resolution ...page 8-43 FAX Resolution ...Refer to the FA X Operation Gui de Original Image ...page 8-44 Density ...page 8-45 Zoom ...page 8-46 Collate ...page 8-47[...]

xiv System Menu/ Counter ke y (Continued from previous page ) Printer Emulation Set. ...page 8-74 EcoPrint ...page 8-77 Override A4/LTR ...page 8-78 Duplex ...page 8-79 Copies ...page 8-80 Orientation ...page 8-81 FormFeed TimeOut ...page 8-82 LF Action ...page 8-82 CR Action ...page 8-83 Paper Feed Mode ...page 8-84 Send Select Key Set. ...page 8-[...]

xv Environment The service environmental conditio ns are as follows: • T e mperature: 50 to 90.5 °F (1 0 to 32.5 °C) • Humidity: 15 to 80 % However, ad verse environmen tal conditions may a ffect the image quality. Avoid th e following locations when selecting a site for the mach ine. • A void locations near a window or with exposure to dir[...]

xvi Other precautions Return the exhau sted toner contain er and waste toner box to your dealer or service re pr esentative. The collected toner container and waste toner box will be recycled or disposed in accordance with the releva nt regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the[...]

xvii SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been cert ified by the manufacturer to Class 1 level under the ra diation performance standards establishe d by the U.S.DHHS (Departme nt of Health and Huma n Services) in 1968. This indic ates that the product is safe to use during normal oper ation and maintenance. The la se[...]

xviii Safety Instructions Regarding th e Disconnection of Power (USA ) Caution: The power plug is the main isolation device! Other s witch es on the equipment a re only functional switches and are not suitable for isolating the equipment from the powe r source. Attention : Le débranch ement de la fiche secteur est le seul moyen de mettre l’appar[...]

xix W arranty (USA) FS-3040MFP+/FS-3140MFP+ MUL TIFUNCTIONAL PRODUCT LIMITED W A RRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada , Ltd. (both referred to as “Kyocera”) war rant the Customer’s new Multifunctional Product (ref erred to as “MFP”), and th e new accessorie s installed with the initial in stallation of the M FP, again[...]

xx Laser Safety (Europe) Laser radiation could be hazardo us to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed with in the protective housing and exte rn al cove r. In the normal operation of the pr oduct by user, no radiation can leak from the mach ine. This machine is classified as Class 1 lase[...]

xxi Legal and Safety Information Please read this information befor e using your machine. This chapt er provides information on the following topics. • Legal Information...... .................................................... xxii • Regarding T rade Names ............. .............. ............ ....... xxii • Energy Saving Control Functi[...]

xxii Legal Information Copying or other reproduction of all or part of this gu ide without the prio r written consen t of Kyocera Mita Cor poration is prohibited. Regarding T rade Names • PRESCRIBE and ECOSYS are trademarks of Ky ocera Corporation. • KPDL is a trademark of Kyocera Cor poration. • Microsof t, MS-DOS, Windows, Windows NT and In[...]

xxiii GPL/LGPL This product contains GPL (http:/ / www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/ lgpl.html) software as part of its fi rmware. You can get th e source co de, an d you are permitted to copy, redistr ibute and modify it under the terms of GPL/LGPL. Fo r further information incl uding availability of the sour[...]

xxiv Original SSLeay License Copyright (C) 1995-1 998 Eric Y oung (eay@crypt soft .com) All right s reserved. This package is an SSL impl ementation written by Eric Young (eay@cry ptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for co mmercial and non -commercial use as long as the following con[...]

xxv Monotype Imaging License Agreement 1 Sof tware shall mean the digit ally encoded, machine r eadable , scalable outline dat a as encoded in a special format as well as th e UFST Software. 2 Y ou agree to accept a non-exclusive license to use the Software to repr oduce and display weight s, styles and versions of letters, numerals, characters and[...]

xxvi Energy Saving Control Function The device comes equippe d with a Low Power Mode where energy consumption is re duced after a certain amo unt of time elapses since the device was la st used, as well as a Sleep Mode where printer and fax function s remain in a waiting state but power consumption is still reduced to a minimum when there is no act[...]

xxvii About this Operation Guide This Operat ion Guide co ntains the follo wing chapters . Chapter 1 - Part Names Identifies machine parts and oper ation panel keys. Chapter 2 - Preparatio n before Use Explains adding paper, pla cing original s, connecting the machine, and ne cess ary configurations before firs t use. Chapter 3 - Basic Operation De[...]

xxviii Conventions in This Guide The following conventions are used depe nd ing on the nature of the descr iption. Convention Descript ion Example Bold Indicates the operation p anel keys or a computer screen. Press the Start key . [Regular] Indicates a selectio n item on the Message Display . Select [System]. Italic Indicates a me ssage displayed [...]

1-1 1P a r t N a m e s This chapter identifies the ma chine parts and operation panel keys. • Operation Panel .......... .............. ............................ ....... 1-2 • Machine ............. ................................................. .......... 1-4[...]

Part Names 1-2 Operation Panel Blinks whil e data is transmitted. Message Display . Check what is shown here while operating the machine. Blinks during printing operation. Selects the menu displayed at the lower left in the Message Display . Selects the menu displayed at the lower right in the Message Display . Switches between on-hook and off-hook[...]

1 Part Names 1-3 Lit when the machine's main power is on. Used to register or recall programs. Ends operation (logs out) on the Administration screen. Puts the machine to sleep or wakes it up. Cancels the printing job in progress. Resets settings and displays the basic screen. S tart s copying and scanning operations and processing for setting[...]

Part Names 1-4 Machine 1 Platen 2 Slit Glass 3 Operation Panel 4 T op Cover 5 Front Cover 6 T oner Container Lock Lever 7 T oner Container 8 Developer Unit 9 USB Memory Slot 10 Paper Guage 11 Duplexer Front Cove r 2 3 4 5 6 7 9 10 1 8 11[...]

1 Part Names 1-5 12 Document Processo r 13 Inner T ray 14 Paper Length Guide 15 Paper Widt h Guide 16 Paper Width Adju sting T ab 17 Paper Size Dial 18 Cassette 1 19 Paper Widt h Guides 20 Multi Purpose T ray (MP tray) 21 Support T ray Section of the Multi Purpose T ray 22 Handholds 23 Rear Unit 24 Fuser Cover 25 Envelope Switch 12 13 14 15 16 17 1[...]

Part Names 1-6 26 T op Cover 27 Original Width Guides 28 Original T able 29 Original Eject T able 30 Original S topper 31 Document Processor Open/Close Handle 32 USB interface Connecto r 33 Network Interface Connector/in dicators 34 LINE Connector* 35 TEL Connector* 36 Rear Cover 37 Power Cord Connector 38 Main Power Switch 39 Handholes 40 Left Cov[...]

2-1 2 Prep aration before Use This chapter explains the preparat ions before using this equipment fo r the first time as well as the procedures for loadi ng papers and originals. • Check bundled items ..... ............................ ............ ....... 2-2 • Determining the Connection Method and Prep aring Cables .2 - 3 • Connecting Cable[...]

Preparation before Use 2-2 Check bundled items Check that the following items have been bundled. • Quick Installation Guide •S a f e t y G u i d e • Safety Guide (F S-3040MFP+/FS- 3140MFP+) • DVD-ROM (Product Library) • DVD-ROM (TW AIN compatible application) Document s Cont ained in the Included DVD-ROM The following documen ts are conta[...]

2 Preparation before Use 2-3 Determining the Connection M ethod and Prep aring Cables Check the method to connect the equ ipment to a PC or network, and prepare the necessar y cables. Connection Example Determine the me thod to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to y our PC network [...]

Preparation before Use 2-4 Prep aring Necessary Cables The following interfaces are available to co nnect the equipment to a PC. Prepar e the necessary cables according to the interface you use. A vailable S t andard Interfaces Function Interface Necessary Cable Printer/Scanner /Network F AX* * Network F AX and F AX functions avail able only in FS-[...]

2 Preparation before Use 2-5 Connecting Cables Follow the steps below to connect cables to the machine. 1 Turn the main power switch off (O). 2 Connect the machine to the PC or your network device. When using the network interface, remove the cap. When connecting the network cable, c onfigure th e network. For deta ils, refer to Network Setup (L AN[...]

Preparation before Use 2-6 Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT: When turning off the main power swit ch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then tur n on the main power sw[...]

2 Preparation before Use 2-7 Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the memory indicator is off before turn ing off the main power switch. In case of not using the machine for a extended period of time CAUTION: If this machine will be left unused fo r an extended period [...]

Preparation before Use 2-8 Auto Low Power Mode Auto Low Power Mode automatically switches the mach ine into Low Power Mode if left idle for 2 minutes. Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Message Display and all indicators on the operatio n panel will go out to save a maximum amou nt of power ex cept the Main Powe r indic[...]

2 Preparation before Use 2-9 Switching the Language for Display [Language] Select the language displayed on the Message Display. Use the procedure below to select the lan guage. 1 Turn on the main power switch. 2 Press the System Menu/Counter key on the main unit operation p anel. When you are perform ing user man agement and have not logged in, a [...]

Preparation before Use 2-10 6 Press the OK key . Language appears. 7 Press the U or V key to select the desired language and then pre ss the OK key . Completed. is disp layed and the screen returns to the Common Settings menu. Language: a b ****************** *** 2 Deutsch 3 Français 1 *English[...]

2 Preparation before Use 2-11 Setting Date and Time Follow the steps below to set the local date a nd time at the pl ace of installation. When you send an E-mail using the transmis sion function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time diff erence from GMT of the region wh ere t[...]

Preparation before Use 2-12 8 Press the OK key . Time Zon e appears. 9 Press the U or V key to select your regio n and then press the OK key . Completed. is disp layed and the screen returns to the Date Setting menu. 10 Press the U or V key to select [Summer T ime]. 11 Press the OK key . Summer T ime appears. 12 Press the U or V key to select [On] [...]

2 Preparation before Use 2-13 16 Press the Y or Z key to move the cursor position, press the U or V key to enter hours, minutes an d seconds, and then press the OK key . Completed. is disp layed and the screen returns to the Date Setting menu. 17 Press the U or V key to select [Date Format]. 18 Press the OK key . Date Format appears. 19 Press the U[...]

Preparation before Use 2-14 Network Setup (LAN Cable Connection) The machine is eq uipped with net work in terface, which is compatible with netw ork protocols such as TCP/IP (IPv4 ), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSe c, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWar e and other platforms. The table below sho[...]

2 Preparation before Use 2-15 NOTE: After all network related settings hav e been done, turn the ma chine OFF and ON again. This is mandatory to make the settings ef fective! NetW are On/Of f Frame T ype AppleT alk On/Off WSD-SCAN On/Off WSD-PRINT On/Of f IPSec IPSec On/Off Rule Setting On/Off Secure Protocol SSL On/Off IPP Security IPP/IPP over SS[...]

Preparation before Use 2-16 Inst alling Sof tware Ensure the printer is plugge d in and connected to the PC before instal ling the printer driver fro m the DVD-ROM. Inst alling the Sof tware in W indows If you are connecting this printe r to a Windows PC, follow the next steps to install the printer drive r. The example shows you how to conn ect yo[...]

2 Preparation before Use 2-17 The software install wizard start s up. From this point, the procedure diffe rs depending on your version of Windows and your connectio n method. Proceed to the correct procedure for your connection type. • Express Mode • Custo m Mode Express Mode In Express Mode, the installer automatically detects the pr inter wh[...]

Preparation before Use 2-18 NOTE: If the Found Ne w Hardware Wizard appear s, click Cancel . If a hard ware inst allation warning messag e appear , click Continue . 3 Y ou can customize the pr int system name in the insta llation settings window . This will be the name displayed in the Printer window and in the printer list s displayed in applicati[...]

2 Preparation before Use 2-19 Custom Mode Use Custom Mode if you want to specify the printe r port and s elect the softwa re to be insta lled. For example, if you do not want fonts installed on your co mputer to be replaced, select Custom Mode and deselect the Font s checkbox in the utility tab. 1 Select Custom Mode . 2 Following the instructions i[...]

Preparation before Use 2-20 4 Double-click either OS X 10.2 and 10.3 Only , OS X 10.4 Only or OS X 10.5 or higher depending on your Mac OS version. 5 Double-click Kyocera OS X x.x . 6 The printer driver inst allation program st art s up. 7 Choose Sele ct Destina tion , Inst allation T ype and then install the printer dr iver as directed by the inst[...]

2 Preparation before Use 2-21 NOTE: In addition to Easy Inst all , the Installation T ype options include Custom Inst all , whi ch allows you to specify the component s to be installe d. IMPORTANT: In the Auth enticate screen, enter the name an d password used to log in to the operating syste m. This completes the printer driver insta llation. Next[...]

Preparation before Use 2-22 NOTE: AppleT alk ic on is not displaye d on Mac OS X 10.6. For a Bonjour connection, click the de fault icon and select the printer for which Bonjour appears in Connection. 11 Select the installed pr inter driver and click Add .[...]

2 Preparation before Use 2-23 12 Select the options availabl e for the printer and click Continue . 13 The selected printer is added . This completes the printer setup procedure. Uninst alling Sof tware (W indows PC) The softw are can be u ninstalled (rem oved) using t he DVD-ROM ( Product Libr ary) supplied with the printer. IMPORTANT: On Macintos[...]

Preparation before Use 2-24 5 Click Uninst all . NOTE: When KMnet V iewer is inst alled, sep arate uninst allers are launched for this app lication. Proceed with the uninstallation step s for this application as directed by the on-s creen instructio ns. The unins taller starts. 6 When Uninstall complete scr een appears, click Finish . 7 If Restart [...]

2 Preparation before Use 2-25 4 Click T next to the Model field and select this machine from the list. 5 Click User Authentication Settings . If user login administratio n is invalid, go to S tep 7. 6 Select the checkbox beside Authen tication, enter Login User Name (up to 64 char acters) and Passw ord (up to 64 characters) and then click OK . 7 Cl[...]

Preparation before Use 2-26 Setting the WIA Driver (Windows Vi st a™, Windows® Server 2008 and Windows 7) Register this machine to the WIA Driver . NOTE: The following is not necessary to register wh en using the machine posse sses an IP address or host name that you have specified during inst allation of WIA Driver . 1 Click Start , Control Pan[...]

2 Preparation before Use 2-27 5 Click Close . The machine is registered to the PC.[...]

Preparation before Use 2-28 COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as verifyin g the operating sta tus of the machine and changing the settings f or securit y, network p rinting, E -mail transmission and advanced networkin g. NOTE: Here, information on the F AX settings has been omitted. For more info rmat[...]

2 Preparation before Use 2-29 Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be conn ected to a mail server u sing the SM TP protocol. Before sending images load ed onto this machine as E-mail attachments, check the fo llowing: • The net[...]

Preparation before Use 2-30 2 Enter the correct settings in each field. The settin gs to be specif ied in the SMT P settings scr een are show n below . 3 Click Submit. Item Descripti on SMTP Protocol Enables or d isables SMTP protocol. T o use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP defau lt [...]

2 Preparation before Use 2-31 Prep aration for sending a document to a PC Check the information that ne eds to be set on the machine and create a folder to re ceive the document on your computer. Screens of Windows 7 are us ed in the following explanation. Th e details of the screens will vary in other versions of Windows. NOTE: Log on to Windows w[...]

Preparation before Use 2-32 2 At the Command Prompt, enter "net config workst ation" and then click Enter . Screen example: user name "james.smi th" and domain name "ABCDNET" Creating a Shared Folder Check the domain name and user name for logging onto Windows. NOTE: If there is a workgroup in System Prop erties, confi[...]

2 Preparation before Use 2-33 In Windows XP , click the View tab and remove the checkmark from Use Simple File Sharing (Recommended) in Advanced settings . 3 Click the OK button to close the Folder Options scree n. 1 Create a folder on the local disk (C). NOTE: For example, crea te a folder with the name "scannerdat a" on the local disk ([...]

Preparation before Use 2-34 5 Enter the user name in th e text box and click the OK button. 6 Select the entered user , select the Change and Read permissions, and click the OK button . In Windows XP , go to st ep 8. NOTE: "Everyone" gives sharing permission to everyo ne on t he network. T o strengthen security , it is recommended that yo[...]

2 Preparation before Use 2-35 8 Click the Security t ab and then click the Edit button. In Windows XP , click the Secur ity t ab and then click the Add button. 9 Proceed in the same way as in step 5 to add a user to Group or user names . 10 Select the added user , select the Modify and Read & execute perm issions, and then click the OK button. [...]

Preparation before Use 2-36 1 Enter "pc4050" in "Program and File Search" in the Start menu . The Search Result s scree n opens. In Windows XP , click Search in the S t art menu, select All files and folders , and search for the destina tion computer to which the file will be sent. In Search Companion, click Compute rs or peop[...]

2 Preparation before Use 2-37 Checking fi le and print er sharing 1 From the St art menu, s elect Control Panel , Syst em and Security , and Allow a prog ram through Windows Firewall . NOTE: If the User Account Control dial og box appears, click the Continue button. 2 Click Change settings , select the File and Printer Sharing checkbox, and click O[...]

Preparation before Use 2-38 3 Click Inbound Rules . 4 Click New Rule . 5 Select Port and click Next . 6 Select TCP , select Specific local port s , enter "139", and click Next .[...]

2 Preparation before Use 2-39 7 Select Allow the connection and click Next . 8 Make sure all c heckboxes are selected and click Next . 9 Enter "Scan to SMB" in "Name" and click Finish . NOTE: In Windo ws XP or Windows Vist a, follow the procedure below to set the port. 1 From the St art menu, select Control Panel , Sy stem and S[...]

Preparation before Use 2-40 2 Click the Exceptions t ab and then the Add port... butt on. 3 S pecify Add a Port settings . Enter any name in "Name" (example: Scan to SMB). This will be the name of the new port. Ente r "139" in "Port Number". Select TCP for "Protocol". 4 Click the OK button to close the Folder[...]

2 Preparation before Use 2-41 Loading Paper Paper can be loaded stand ardly in the cassette and the mult i purpose tray. A paper fe eder is also available as an option (refer to Optional Equipment on Appendix-2 ). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the followin g s[...]

Preparation before Use 2-42 Loading Paper in the Cassettes The standard cassette will each hold plai n paper, recycled paper or color paper. The standard cassette holds up to 50 0 sheets of A4 or smaller plain paper (80 g/m 2 ). The following paper sizes are supported: Legal, Oficio II, Le tter, Executive, Statement, A4, B5, A5, A6, Folio, and 16K.[...]

2 Preparation before Use 2-43 3 Pull the release lever on the left side guide and slid e to the desired paper size. 4 If you are going to set paper that is longer than A4, pull out the extension cassettes pushing the lock lever one by one and adjust them to the desired p aper size. 5 Pull the release lever and slide the p aper length gui de to the [...]

Preparation before Use 2-44 NOTE: Do not load more paper t han will fit under the load limits on the paper wid th guides. The cassette holds up to 500 sheet s of A4 or smaller plain paper (80 g/m 2 ). 7 Set the stack of paper so that it is under the clips as shown. 8 Insert th e cassette into the sl ot in the printer . Push it straight in as far as[...]

2 Preparation before Use 2-45 Loading Paper in the Multi Purpose T ray The multi purpose tray will hold up to 100 sh eets of A4 or smalle r plain paper (80 g/m 2 ). The multi purpose tray accepts paper size s from A4 to A6 and Hagaki and from Legal to Statement-R, and 16K. Be sure to use the multi purpose tray when you print on any special paper. I[...]

Preparation before Use 2-46 4 Align the pape r with the pape r width gu ides and insert a s far as it will go. NOTE: If the paper is c onsiderably curled in one direction, for example, if the paper is already pr inted on one side , try to roll the p aper in the opposite dire ction to counteract the curl. Printed sheets will then come out flat. When[...]

2 Preparation before Use 2-47 Loading Envelopes 5 envelope may be loaded in the multi pur pose tray. Acceptable envelope sizes are as follows. To print on envelopes, press the envelo pe switches in the rear cover to change to envelope mode. 1 Open the rear cove r. 2 Press the two envelope switches (gre en) to change th e paper fe ed mode to envelop[...]

Preparation before Use 2-48 3 Close the rear cover . 4 Follow the steps of Loading Paper in the M ulti Purpose T ray on p age 2-45 . NOTE: When pr inting on plai n paper , pre ss the two envelope switches (green) ag ain to change the paper feed mode to plain paper mode. IMPORTANT: How to load e nvelopes (o rientation an d facing) will differ depend[...]

2 Preparation before Use 2-49 Specifying Paper Size and Media The default paper size setting for cassette, for multi pur pose tr ay and fo r the optional paper feeder ( cassettes 2 to 4) is [Letter], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify th e paper size and media t ype setting. (Ref[...]

Preparation before Use 2-50 3 Press the OK key . The Common Setting s menu appears. 4 Press the U or V key to select [Orig./Paper Set.]. 5 Press the OK key . The Orig./Paper Set. menu appears. 6 Press the U or V key to select from [Cassette 1 Set.] to [Cassette 4 Set.]. NOTE: [Cassette 2], [Cassett e 3] and [Cassette 4] are shown when the optional [...]

2 Preparation before Use 2-51 11 Press the U or V key to select [Cassette 1 T ype]. 12 Press the OK key . Cassette 1 T ype appears. 13 Press the U or V key to select the desired paper type and then press the OK key . Completed. is disp layed and the screen returns to the Cassette 1 Set. menu. Specifying Pape r Size and Media T ype for the Multi Pur[...]

Preparation before Use 2-52 NOTE: If using the FS-3 140MFP+ and the multi purpo se tray is used to print a received F AX, the available media types are as shown below . Plain , Recycled , Bond , Color , High Quality and Rough 1 Press the System Menu/Counter key on the main unit operation panel. When you are perform ing user man agement and have not[...]

2 Preparation before Use 2-53 9 Press the OK key . MP Tray Size appears. 10 Press the U or V key to select the desired paper size and then press the OK key . Completed. is disp layed and the screen returns to the MP T ray Set. menu. 11 Press the U or V key to select [MP T ray T ype]. 12 Press the OK key . MP Tray T ype appears. 13 Press the U or V [...]

Preparation before Use 2-54 Loading Originals Follow the steps below to load originals for copying, sending or storin g. Placing Original s on the Platen You may place books or maga zines on the platen in addition to ord inary sheet originals. 1 Open the document proc essor. NOTE: Before opening the documen t processor , be sure that there are no o[...]

2 Preparation before Use 2-55 Loading Originals in th e Document Processor The document processor au tomatically scans each sheet of mu ltiple originals. Both side s of two-sided originals are scanned. Originals Supported by the Docume nt Processor The document processor supp orts the following types of origin als. Originals Not Supported by the Do[...]

Preparation before Use 2-56 2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. IMPORTANT: Confirm that the original width guides exactly fit the originals. If there is a ga p, readjust th e original wid th guides. The gap may [...]

3-1 3 Basic Operation This chapter explains th e following operations. • Login/Logout................ .......................................... ....... 3-2 • One-T ouch Keys and Program Keys ................ ............ 3-3 • Message Display ......... .......................................... ....... 3-6 • Copying .................... ..[...]

3-2 Basic Operation Login/Logout If user login administration is enabled, it is necessary to ente r the login user name and password to use the machine . NOTE: Y ou will be unable to log in if you forget your login us er name or login password. In this event, log in with administrator privileges an d change your login user n ame or login pa ssword.[...]

3 3-3 Basic Operation One-T ouch Keys and Program Keys The one-touch keys and program ke ys on the operation panel are de scribed below. One-T ouch Key Register destinations to one-tou ch keys, and you can enter the desired destina tion by pressing the ap plicable one- touch key. For registerin g a destinat ion to a one-touch key, refer to Adding a[...]

3-4 Basic Operation ID Card Copy is printed on the Program 1 k e y. W h e n t h e functio ns are dele ted by overwr iting Program 1 key , seal the label supplied with the machine and write the function name in it. Registering Settings After making settings, press and hold the one of the Program 1 to 4 keys where you want to reg ister the settings f[...]

3 3-5 Basic Operation ID Card Copy The procedure for using ID Car d copying is explained below. 1 Press the Copy key when the Copy key/ind icator is off. NOTE: If the Message Display is turned of f, press the Power key and wait for the machine to warm up. 2 Place the original on the platen . Put the scanning s ide facedown in the cen ter of S tatem[...]

3-6 Basic Operation Message Display The following examples explain the me ssages and icons used on the mess age display. Reference number Meaning 1 Indicates the current st atus of the machin e. Also displays the title of the current menu whenever the operatio n panel is being used. 2 Displays an icon that indicates the curr ent ly selected source [...]

3 3-7 Basic Operation Copying Follow the steps as below for basic copying. 1 Press the Copy key when the Copy key/ind icator is off. NOTE: If the Message Display is turned of f, press the Power key and wait for the machine to warm up. 2 Place the originals on the platen or in th e document processor . NOTE: For loading ins tructions, refe r to Load[...]

3-8 Basic Operation 6 Remove the finished copies from the top tray . Adjusting Density Use this procedure to adjust the density when copyin g. NOTE: Y ou may choose Auto mode as the default setting (refer to Density on p age 8-45 ). The proced ure for adjusting the de nsity of copies is explain ed below. 1 Press the Function Me nu key. Function Men[...]

3 3-9 Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. The procedure for selecting th e quality of copies is explained below. 1 Press the Function Me nu key. Function Menu appear s. 2 Press the U or V key to select [Original Image]. 3 Press the OK key . Original [...]

3-10 Basic Operation Zoom Copying Adjust the magnification to reduce or enla rge the orig inal image. The following zoom options are availa ble. Auto Zoom Automatically redu ces or enlarges th e original image suit ably to the selected paper size. Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. St a[...]

3 3-11 Basic Operation The procedure for using zoom cop ying is explained below. 1 Press the Function Me nu key. Function Menu appear s. 2 Press the U or V key to select [Zoom]. 3 Press the OK key . Zoom appears. 4 Press the U or V key to select the desired magnification. T o copy in the same size as the original, select [100%]. T o select automati[...]

3-12 Basic Operation Duplex Copying Produce two-sided copie s. The follo wing duplex op tions are available. You can also create single-sided copie s from two-sided or iginals o r originals with facing pages such as books. The following modes are avail able. One-sided to T wo-sided Produces two-sided copies fro m one-sided originals. In case of an [...]

3 3-13 Basic Operation The procedure for using two -sided/duplex copying is explained belo w. 1 Press the Function Me nu key. Function Menu appear s. 2 Press the U or V key to select [Duplex]. 3 Press the OK key . Duplex appears. 4 Press the U or V key to select the desired duplex copying mode. If you select [1-sided>>2-sid ed], pr ess [Detai[...]

3-14 Basic Operation If you select [2-sided>>2-sid ed], pr ess [Detail] (the Right Select key) and you can select the binding edge of the original. After pressing the OK key , select the binding edge of the finished copies. After p ressing the OK key , select the original setting orienta tion. 5 Press the OK key . Completed. is displayed and [...]

3 3-15 Basic Operation Collate Copying The machin e can collate at the same time as it copie s. You can use the Collate copy functio n for tasks such as those shown below. Scan multiple original s and deliver complete se ts of copies as required according to page number. The procedure for using co llate copying is explained bel ow. 1 Press the Func[...]

3-16 Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: T o print the document from applications, in stall the printer d river on your computer from the supplie d DVD- ROM (Product Library). 1 Create a document using an ap plication. 2 Click File and select Print in the applicati[...]

3 3-17 Basic Operation 7 Click Source and select the paper source. NOTE: If you choose Auto source selection , p apers are supplied automatically from the p aper source loaded with paper of optimum size and type. T o print on special paper such as envelope or thick paper , place it on the multi purpose tray an d select MP T ray . 8 Select paper ori[...]

3-18 Basic Operation Sending This machine can send a scanned imag e as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipie nt) address on the network. A network environment which enables the machine to connect to a mail server is requir ed. It is r[...]

3 3-19 Basic Operation Send as E-mail Sends a scanned origin al image as an E-mail attachment. NOTE: • Y ou must have a network en vironment in which this machine can conn ect to a mail server . It is recommended that the m achine be us ed in an envir onment in whic h it can connect to the mail server at any time over a LAN. • Access the COMMAN[...]

3-20 Basic Operation 7 Press the Confirm Destination key to confirm the registered destinations. Press the U or V key to select a destination and press the OK key . Then, you can edit or delete th e destination. Press [Exit] (the Right Select key) to return to the basic screen. 8 Press the Start key . T ransmission starts. NOTE: If the screen for c[...]

3 3-21 Basic Operation Send to Folder (SMB)/Send to Folder (FTP) Stores a scanned original image file in t he specified shared folder of any PC. Stores a scanned original imag e in a folder of an FTP server. NOTE: • Refer to Help of your operating system for det ails on how to share a folder . • Be sure that SMB Protocol or FTP in the COMMAND C[...]

3-22 Basic Operation 8 Enter the login user n ame. Y o u have to ent er the accoun t name of the destination PC. 9 Press the OK key . Login Password appears. 10 Enter the login passwor d. Y ou have to enter the password of the accoun t on the destination PC. 11 Press the OK key . A confirmation screen appears. NOTE: If the screen for confirming the[...]

3 3-23 Basic Operation For send to folder (SMB) For send to folder (FTP) 12 Press [Y es] (the Lef t Select key) . This makes a connection with the entered dest ination. Item Dat a to be entered Max. characters Host Name (SMB)* Host name or IP address of the PC to receive the da ta. Up to 64 characters Path Path to the receiving folder such as follo[...]

3-24 Basic Operation If the connection is successful, Connec ted. is displayed on the scr een. Press [OK] (the Right Select key) . Completed. is disp layed and the screen returns to the basic screen. If the connection failed, Canno t connect. is displayed. Press [OK] (the Right Select key). The screen shown in step 3 reappears. Check and re-enter t[...]

3 3-25 Basic Operation Confirm Destination Scre en If the screen for confirming the destination before transm ission ( pag e 8-88 ) is set to [On], Check through the all destination and press [Next]. appe ars when the Start key is pressed. Use the procedure below to oper ate the Confirm Destination screen. 1 Press the U or V key to check all destin[...]

3-26 Basic Operation Specifying Destination When specifying destination, choose fr om the Address Book or use the On e-touch keys. Choosing from the Address Book Select a destination registe red in the Addr ess Book. 1 In the basic screen for sending, press the Address Book key. Th e Select Addr Book menu appears. 2 Press the U or V key to select [[...]

3 3-27 Basic Operation Search in Address Book 1 In Address Book, press [Menu] (the Right Se lect key). Menu appears. 2 Press the U or V key to select [Search(Name) ] and then press the OK key . A search screen appears. 3 Enter the charac ters you want to search. 4 Press the OK key . The address book appears with the user that start s with the enter[...]

3-28 Basic Operation 3 Enter the charac ters you want to search. If you press [Menu] (the Right Select key) and then the OK key , Search by appears where you can specify the search key and match cond itio n. Select the desired item for each and then press the OK key . 4 Press the OK key . The address book appears with the user that start s with the[...]

3 3-29 Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs You can also cancel jobs by pressing the Stop key. 1 During a print ing or sending job, pr ess the Stop key. The Job Cancel List menu appea rs. NOTE: Pressing the Stop key pauses a printing job but does not pause a sending jo [...]

3-30 Basic Operation Checking Remaining T o ner and Paper You can check the remaining a mount of toner and that of paper in each feeder cassette. Checking Remaining T oner 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [T oner St atus]. 3 Press the OK key . T oner S tatus appears. The remaining amount o[...]

4-1 4 Copying Functions This chapter explains the f unctions available for copying. • Original Size ........... ................................................. ................ .............4-2 • Paper Selection ........... ................................................. .............. ..........4-3 • Original Orientation ............ ...[...]

4-2 Copying Functions Original Size Specify the size of originals be ing scanned. Be sure to select the original size before starting the cop ying process. The follow ing options ar e available. Use the procedure below to select the origin al size. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs.[...]

4 4-3 Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: S pecify in advance the size and type of the pap er loaded in the cassette (refer to Original/Paper Settings on page 8-7 ). Selecting the Cassette Use the procedure below to select the pa per supply cassette. 1 Press the Copy key. 2 Place th[...]

4-4 Copying Functions Selecting the Multi Purpose T ray Change the paper size and media type. The available paper sizes and media types are shown in the table below. NOTE: Y ou can conveniently select in advance the size and ty pe of p aper that will be us ed of ten and set them as default (refer to Paper Size and Media T ype Setup for Multi Purpos[...]

4 4-5 Copying Functions 5 Press the OK key . Paper Selection appears. 6 Press the U or V key to select [MP T ray Set.]. 7 Press the OK key . MP T ray Set. appears. 8 Press the U or V key to select [S ta ndard Size] or [Size Entry] and press the OK key , select the desired p aper size, and then pre ss the OK key . If you select [Size Entry], us ing [...]

4-6 Copying Functions Original Orient ation Select the original orientation to use the following functions. •D u p l e x • Combine mo de When placing originals on the platen When placing originals on the document processor NOTE: T o change the default setting for the original or ientation , refer to Orig.Orient ation on page 8 -48 . [Top Edge T[...]

4 4-7 Copying Functions Use the procedure below to select the or ientat ion when placing the ori ginals on the platen. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs. 4 Press the U or V key to select [Orig.Orientation]. 5 Press the OK key . Orig.Orientation appear s. 6 Press the U or V key to se[...]

4-8 Copying Functions EcoPrint Use EcoPrint to save toner when printi ng. Use this fu nction for test copies or any ot her occasion where high qu ality print is unnecessary. The proced ure for making copies us ing EcoPrint is explaine d below. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs. 4 Pr[...]

4 4-9 Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combin ed onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated . NOTE: Combine mo de is available for the copy paper sizes of Folio, A4, B5, Legal, Oficio II, Letter , S tatement and 16K. 2-in-1 Mode For copying two orig[...]

4-10 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode c an be used with Duplex mode to copy eight originals onto one sheet. The follow ing 4-in-1 opt ions and ou tput orientat ions are availa ble. NOTE: When placing th e original on the platen, be sure to co py the originals in p age order . Original Document [...]

4 4-11 Copying Functions T ypes of Page Boundary Lines The following types of the boundary lines ar e available. The procedure for using Comb ine mode copying is explained be low. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . Function Menu ap pears. 4 Press the U or V key to select [Combine]. 5 Press the OK key . Combi[...]

4-12 Copying Functions 9 Press the U or V key to select the desired border line type and then press the OK key . 10 Press the U or V key to select the orientation of the original and then press the OK key . Completed. is disp layed and the screen returns to the basic screen for copying. 11 Press the Start key . Scanning begins. If the original is p[...]

4 4-13 Copying Functions Continuous Scan When a large number of originals cann ot be placed in t he document processor at one time, the origin als can be scanned in separate batch es and then copied as one job. With this function, originals are scanned un til you press [End Scan ] (the Right Select key). The procedure for making copies using Contin[...]

4-14 Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a rem ote desk, saving the tim e spent waiting beside the machine for copying to finish. NOTE: PC should be config ured in adv ance so that E-mail can be u sed. Example of Job Finish No[...]

4 4-15 Copying Functions 7 Press the U or V key to select [Address Book] or [Address Entry], and then press the OK key . 8 If you select [Address Book ], selec t [Address Book] on the next screen and pre ss the OK key , and then select the notice destination. Press [Menu] (the Righ t Select key), select [Detail] on the next screen and pr ess the OK[...]

4-16 Copying Functions File Name Entry Names a copy job. Add other info rmation such as date and time or job numbe r as necessary. You can check a job history or job status using the job n ame, da te and time, or job nu mber specified here. Use the procedure below to assign a nam e to your copy job. 1 Press the Copy key. 2 Place the original. 3 Pre[...]

4 4-17 Copying Functions Print Override This function allows you to suspend th e current print jo b when you need to make co pies imme diately. When the interrupt copy job is co mpleted, th e machine re sumes the su spended print jo b. 1 Press the Function Me nu key. Function Menu appear s. 2 Press the U or V key to select [Print Override]. 3 Press[...]

4-18 Copying Functions[...]

5-1 5 Sending Functions This chapter explains the functi ons available for sending originals. • Original Size ............. .......................................... .......... 5-2 • Sending Size ............... .......................................... ....... 5-3 • Zoom ................. ................................................. .[...]

5-2 Sending Functions Original Size Select the size of originals that will serv e as the basis for s canning. Be sure to select the original size before starting the sending process. Choose the original size from the following groups of original size. Use the procedure below to select the or ig inal size when sending scanned image s. 1 Press the Se[...]

5 5-3 Sending Functions Sending Size Select the send ing size (the size of image to be sent). The table below lists the sizes. Relationship between Origina l Size, Sending Size, and Zoom Original Size ( pag e 5-2 ), Sending Size , and Zoom ( page 5-5 ) are related to each other. Refer to the following table. NOTE: When you se lect Sending Size that[...]

5-4 Sending Functions 7 Press the OK key . Completed. is disp layed and the screen returns to the basic screen for sending. 8 S pecify the destination, and press the Star t key t o start sending. NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

5 5-5 Sending Functions Zoom Scans the original by automatically zoomin g it depending on the se nding size. The table below lists the available options. NOTE: When zoomin g in or out, see Sending Size on page 5-3 when selecting the sending size. When Custom Size or Size Entry is selected as the original size, the originals are sent at norma l size[...]

5-6 Sending Functions NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

5 5-7 Sending Functions Duplex Sending Select the type and binding of original depe nding on the origina l. The table below lists the binding directions for each origina l type. Use the procedure below to select the origin al type and binding direction when sending scanned originals. 1 Press the Send key. 2 Place the originals on the documen t proc[...]

5-8 Sending Functions Original Orient ation To send the document in the orientation that ca n be read properly, specify the upper orie ntation of original. To use the functions below, select th e orientation in which the origina l is set on the platen. • 1-sided / 2-sided Selection When placing the original on the platen When placing the original[...]

5 5-9 Sending Functions 6 Press the U or V key to select [T op Edge T op] or [T op Edge Left]. 7 Press the OK key . Completed. is disp layed and the screen returns to the basic screen for sending. 8 S pecify the destination, and press the Star t key t o start sending. NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

5-10 Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. NOTE: Y ou cannot select [JPEG] if [Black and Wh ite] is selected for the color mode. Use the procedure below to select the file fo rmat for transmission. 1 Press the Send key. 2 Place the original. 3 Press the F[...]

5 5-11 Sending Functions 8 S pecify the destination, and press the Star t key t o start sending. NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

5-12 Sending Functions Original Imag e Select image quality suitable to the type of original. The table below shows the quality options. Use the procedure below to select the qu ality when sending scanned originals. 1 Press the Send key. 2 Place the originals. 3 Press the Function Menu key . F unction Me nu appea rs. 4 Press the U or V key to selec[...]

5 5-13 Sending Functions Adjusting Density Use the procedure below to adjust th e density when scanning the originals. The table below shows the available setting s. The proced ure for adjusting the de nsity is explained be low. 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs. 4 Press the U or V [...]

5-14 Sending Functions Scan Resolution Select the fineness of s canning resolu tion. The fi ner the scann ing becomes (the larger th e number b ecomes), the better the image qu ality becomes. However, b etter resolution al so results in larger file si ze (file capacity) a nd longer scanning and sending times. The selectable resolution is 200 x100dp[...]

5 5-15 Sending Functions Color / Grayscale / Bl ack and White Selection This feature allows you to select the select the color mode used for scanning when sending ima ges. You can select from Full Color, Grayscale or Black & White. Use the procedure below to select the co lor mod e when sending scanned images. 1 Press the Send key. 2 Place the [...]

5-16 Sending Functions Continuous Scan When the multi-page origina ls cannot be placed in the doc um ent processor at one time, the origin als can be scanned in separate batches and then sent as one job. With this fun ction, originals can b e scanned one after another until you press [End Scan] (the Right Sele ct key). The proc edure for us ing con[...]

5 5-17 Sending Functions File Name Entry This setting allows you to assign a document name to scanned images. You can specify a defa ult for the document name. Use the procedure below to assign nam es to scanned documents that you are sending . 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs. 4 P[...]

5-18 Sending Functions Subject and Body Entry When sending E-mail, en ter the subject and bo dy of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. NOTE: Refer to Character Entry Me thod on Appendix-5 for details on entering characters. 1 Press the Send key. 2 Place the original. 3 Pr[...]

5 5-19 Sending Functions WSD Scan WSD Scan saves images of origin als scanned on this machine as files on a WS D-compatible computer. NOTE: For informatio n on operating the computer , refer to the opera ting system help for your computer . T o use WSD S can, WSD Scan Setup ( page 8- 133 ) must be set to [On] in the network settings. Inst alling Dr[...]

5-20 Sending Functions 5 Press the U or V key to select [From Oper . Panel]. 6 Select the destination comput er from the computer list. Press [Detail] (the Right Select key) to see the information of th e selected comp uter . 7 Press the OK key to confirm the destination, and then press the Start key . T ransmission st arts. NOTE: T o change the de[...]

5 5-21 Sending Functions Job Finish Notice This feature sends an e-m ail providing notific ation that tran smission has been completed. Use the procedure below to specify the Jo b Finish Notice settings. 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . F unction Me nu appea rs. 4 Press the U or V key to select [JobFinish [...]

5-22 Sending Functions Completed. is disp layed and the screen returns to the basic screen for sending. 10 S pecify the destination, and press the Star t key t o start sending. When the sending is completed, the finish notice is sent to the specified E-mail addre ss. NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

5 5-23 Sending Functions FTP Encrypted TX This allows you to encrypt documents when you se nd them. If you select [On] in this o ption, you can then se lect the encryption method in the basic send screen . Use the procedure below to scan and send originals as encr ypted files. 1 Press the Send key. 2 Place the originals in the document processor or[...]

5-24 Sending Functions File Sep aration Create several files by dividing scanned or iginal data page by page, and send the files. Use the procedure below to split scanne d original data into separate files when sending scanned originals. 1 Press the Send key. 2 Place the originals in the document processor or on the platen. 3 Press the Function Men[...]

5 5-25 Sending Functions Scanning Image using Application Be sure that you connect your PC with the machine using the USB cable and install the Kyo cera TWAIN or WIA Driver. The scan can be carried out from any TWAIN or WIA comp atible application program. For details of installation for TWAIN or WI A driver, refer to Quick Installation Guide . IMP[...]

5-26 Sending Functions[...]

6-1 6 Document Box This chapter explains the typical procedure for utiliz ing Document Box. • Printing Documents S tored in U SB Memory .... ............ 6-2 • Saving Documents to USB Me mory (Scan to USB) ..... 6-6 • Removing USB Memory .. ................................. ............ 6-8 • Printing from a Job Box ............. ..........[...]

6-2 Document Box Printing Document s S t ored in USB Memory Plugging USB memory directly into the mach ine enables you to quickly and easily pr int th e files stored in the USB memory without having to use a co mputer. Limit ations • The following file types can be printed: • PDF file (V ersion 1.5) • TIFF file (TIFF V6/TTN2 format) • XPS f[...]

6 6-3 Document Box 6 Press [Select] (the Right Select key). The selected file name is indicated by a checkmark next to it. When you want to p rint additional files, repea t steps 5 to 6 to select them. 7 Press the OK key . A menu appears. 8 Press the U or V key to select [Print]. 9 Press the OK key . The basic screen appears. Change the number of c[...]

6-4 Document Box 4 Press the OK key . TIFF Print appears. 5 Press the U or V key to select the th e desire print mode. The print modes ar e as follows: Paper Size (scaled to fit the pa per size) Image Resolution (matched to th e image resolutio n) Print Resolution (matched to the prin t resolutio n) 6 Press the OK key . Completed. is disp layed and[...]

6 6-5 Document Box NOTE: Press the Reset key to re set the set tings sel ected in Function Menu.[...]

6-6 Document Box Saving Document s to US B Memory (Scan to USB) This function allows you to store sc anned ima ge files in USB memory connected to the machine . You can store files in PDF, TIFF, JPEG or XPS format. NOTE: The maximum num ber of the storable files is 100. Storing Document s The procedure for storing docume nts in re movable USB memor[...]

6 6-7 Document Box 6 Press the OK key . The basic screen appears. Change the original type, file format, etc., as nece ssary . For changing scan settings, refer to Sending Func tions on page 5 -1 . 7 Press the Start key . The original is scanned and the dat a is stored in the USB memory . IMPORTANT: When removing the USB memory, en sure that you us[...]

6-8 Document Box Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the pr oper procedure to avoid dama ging the data or USB memor y. 1 Press the Document Box key. The Document Box menu appears. 2 Press the U or V key to select [USB Memory]. 3 Press the OK key . USB Memory appears. 4 Press [Menu] (the Lef t Select key). A menu [...]

6 6-9 Document Box Printing from a Job Box When optional memory is installed and RAM Disk Mode is enabled, you can use a Job Box to print. Job Box is a function that stores print data on the set RAM disk in the machine, ena bling the data to be printed as needed from the operation panel of the machine. If an ID (4-digit number) is set when printing[...]

6-10 Document Box 8 Press the U or V key to select the file to be printed, and then press [Select] (the Right Select key). The selected file will be marked. If you need to add another file , repeat this procedur e to select the file. NOTE: T o select all files, press Menu (the Left Select ke y) and select [Select All]. T o deselect all files, selec[...]

6 6-11 Document Box set maximum are stored, the oldest jo b will be overwritten each time a new jo b is stored. When the machine power is turned off, jobs stored in this mode a re erased. For th e number of documen ts that can be stored in Quick Copy mode, see Quick Copy Jobs on page 8- 88 . 1 Press the Document Box key . The Docume nt Box menu app[...]

6-12 Document Box 9 Press the OK key . The file print and delete selection menu appears. 10 Press the U or V key to select [Print] and press the OK key . NOTE: T o delete the selected file without pr inting it, select [Delete] and pr ess the OK key . The file deletio n confirmation screen appears. Press [Y es] (the Left Select key). Completed. appe[...]

7-1 7 S t atus / Job Cancel This chapter explains how to c heck the status and hi story of jobs and pause or resume the jobs being processed or waiting to be printed. This chapter also explains how to check the status of devices. • Checking Job S tatus.... .......................................... ....... 7-2 • Checking Job History ...........[...]

7-2 Status / Job Cancel Checking Job St atus Check the status of jo bs being pr ocessed or waiting to be printed. A v ailable St atus Screens The processing and waiting sta tuses of jo bs are displaye d as a list o n the Mess age Displa y in four different screens - Print Job, Send Job, Store J ob, and Scheduled Job. The follo wing job status es ar[...]

7 7-3 Status / Job Cancel Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can also check the job information by pressing [Menu] (the Right Select key) and selecting [Det ail] in the menu that appe ars. Press the Y or Z key to switch the display to other information item s. The items displaye d are as follows: S tatus[...]

7-4 Status / Job Cancel Send Job S t atus screen 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job S tatus]. 3 Press the OK key . Send Job S t atus appears. Press the U or V key to check the send queue. Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can also che[...]

7 7-5 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Na me to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Ri gh[...]

7-6 Status / Job Cancel Store Job S tatus screen 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [S tore Job S tatus]. 3 Press the OK key . S tore Job S tatus appear s. Press the U or V key to check the store queue. Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can als[...]

7 7-7 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Na me to see the complete job name. Press the OK key to return to the original screen. When complete destination information not displayed in de t ailed information Press [Detail] (the Right Select key) in Sender Info[...]

7-8 Status / Job Cancel Checking Job History Check the histo ry of completed jobs. NOTE: Job history is also a vailable by CO MMAND CENTER o r KMnet Viewer from the comput er . A v ailable Job History Screens The job histories are displayed separately in three screens - Print Jobs, Send Jobs, Stor e Jobs, and Scheduled Jobs. The follow ing job hist[...]

7 7-9 Status / Job Cancel A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job error t : Job aborted NOTE: For details of other items, refer to Print Job S tatus Screen on p age 7-2 . Press the OK key or [Det ai l] (the Right Select key) to check the detailed info rmation of the selected print log . Pr[...]

7-10 Status / Job Cancel Displaying Send Job Log 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job Log]. 3 Press the OK key . Send Job Log appe ars. Press the U or V key to check the send log. A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job er[...]

7 7-11 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Na me to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Ri g[...]

7-12 Status / Job Cancel Press the Y or Z key to switch the display to other information item s. The items displaye d are as follows: Result Accepted Time End T ime Job Name Job T ype User Name Original Pages (number of pages of the origina l) Color/B & W (color mode of the origina l) Sender Info. (destination in formation) When complete job na[...]

7 7-13 Status / Job Cancel Sending the Job Log History You can send the job log history by e-m ail. You can either send it manually as need ed or have it sent automatically whenever a set number of jobs is reache d. Displaying Job Log History Menu 1 Press the System Menu/Counter key on the main unit operation panel. The Sys. Menu /Count. menu appea[...]

7-14 Status / Job Cancel Setting the destination Set the destination to which job log histories are sent. Use the procedure below to set the de stination. 1 In the Job Log History menu, pr ess the U or V key to select [Des tination]. 2 Press the OK key . The Destination menu appears. Confirming Current Destination 1 In the Destinat ion menu, press [...]

7 7-15 Status / Job Cancel Registering Destination 1 In the Destinat ion menu, press the U or V key to select [Register]. 2 Press the OK key . Register appears. T o select a destination from the addr ess book, press th e U or V key to select [Address Book] and then press the OK key . This displays the address book. Select your desired destination. [...]

7-16 Status / Job Cancel Automatic Job Log History T ransmission This function automatically sends the jo b log history to the specified destinatio ns whenever a set number of jobs has been logged. Use the procedure below to set automatic job log history transmission . 1 In the Job Log History menu, pr ess the U or V key to select [Auto Sending]. 2[...]

7 7-17 Status / Job Cancel IMPORTANT: If no destination is registered, Enter destination is disp layed. Refer to Registering Destination on page 7-15 and register the desired destinatio n 3 Press [Y es] (the Lef t Select key). Accepted. is displayed and the job log is sent to the registe red destination before the scree n returns to the Job Lo g Hi[...]

7-18 Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waitin g. The procedure for pausing and resuming jobs is explained below. 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Print Job S tatus]. 3 Press the OK key . Print Job St atus appears . 4 Press [Paus[...]

7 7-19 Status / Job Cancel Device/Communication Configure the devices/lines ins talled or connected to this machine or check their status. You can also control devices depending on th eir status. Check of Device St atus 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Scanner], [Pr inter] or [F AX]. 3 [...]

7-20 Status / Job Cancel If you press [Log] (the Rig ht Select key), th e Log menu appears. From this scr een, you can ch eck or print the transmission/reception histor y . NOTE: If you are using a user managemen t function, the menu for printing the tran smission/reception history ap pears only when you have logged in as an administra tor . Handli[...]

8-1 8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ........ .......................................... ....... 8-2 • Copy Settings ........... .......................................... ........ 8-68 • Printer Settings ......... .[...]

8-2 Default Setting (System Menu) Common Settings Common s ettings includ e; • How to display the Sys. Menu/Count. menu …8-2 • Switching the Lan guage for Displa y [Language] …8-3 • Default Scree n …8-5 • Sound …8 -6 • Display Bright. …8-7 • Original/Pa per Settings …8-7 • Switching Unit of Measurement …8-24 • Error Ha[...]

8 8-3 Default Setting (System Menu) Switching the Language for Display [Language] You can select the language o f the message display by following the proced ure given below. You can optio nally download messages in other langu ages. Cont act your service techn ician for info rmation. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select[...]

8-4 Default Setting (System Menu) If you are using one of the optional languages, it is displayed in place of Portugues. 5 Press the U or V key to select a language. 6 Press the OK key . Completed. is displayed and th e screen returns to the Co mmon Settings menu. Korean Simplified Chinese T raditional Chinese Optional language Message display[...]

8 8-5 Default Setting (System Menu) Default Screen Select the screen appe aring right after start-up (defa ult screen). The options are as follows. The table below lists the available scree ns. Use the procedure below to sele ct the de fault startup screen. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press [...]

8-6 Default Setting (System Menu) Sound Set options for buzzer sound durin g the machine operations. The table below lists the buzzer types and their settings and details. The asterisk in the table is a default setting . Use the procedure below to set the bu zzer sound for Key Confirm ation for example. 1 In the Sys. Men u/Count. menu, pr ess the U[...]

8 8-7 Default Setting (System Menu) 8 Press the OK key . Key Confirmation appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is displayed and th e screen returns to the Buzze r menu. Display Bright. Set the brightness of the display. Use the procedure below to adjust th e display brightness. 1 In the Sys. Menu[...]

8-8 Default Setting (System Menu) The table below lists the sizes that can be registered. Use the procedure below to set a custom origina l size. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the[...]

8 8-9 Default Setting (System Menu) Default Original Size Setup In the screen for setting th e paper size for the paper feed cassette or multi purpose tray, select th e paper size to be used as the default value. Use the procedure below to select the pa pe r size to be used as the defa ult value. 1 In the Sys. Menu/Count. menu, p ress the U or V ke[...]

8-10 Default Setting (System Menu) Adding a Custom Size and Media T ype for Paper to Print Set up a frequently-used custom paper size. The custom size options are displaye d on the screen to select paper. The table below lists the sizes that can be registered. NOTE: When the p aper size dial on a cassette is set to OTHER, a pape r size can be set f[...]

8 8-11 Default Setting (System Menu) 5 Press the U or V key to select [Custom PaperSize]. 6 Press the OK key . The Custom PaperSize menu appears. 7 Select the pa per source in which you want to set the custom size and press the OK key . Size Entry(Y) appears. 8 Use the numeric keys to enter the p aper length (Y) . 9 Press the OK key . Size Entry(X)[...]

8-12 Default Setting (System Menu) Paper Size and Media T ype Setup for Cassettes Select paper size and media type for Cassette 1 and optional paper feeders (Ca ssette 2 to 4). The available paper sizes and media types are shown in the table below. Use the procedure below to select the pa per size and media type for each cassette. NOTE: When the p [...]

8 8-13 Default Setting (System Menu) when you select an optional casse tte ([Cassette 2, 3 or 4]) 6 The Cassette 1 Set. menu appears. 7 Press the U or V key to select [Cassette 1 Size]. 8 Press the OK key . Cassette 1 Size appears. 9 Press the U or V key to select the paper size. 10 Press the OK key . The screen returns to the Cassette 1 Set. menu.[...]

8-14 Default Setting (System Menu) Paper Size and Media T ype Setup for Multi Purpose T ray Select size and media type for multi pu rpose tray. Set up fr equently-used size and medi a type before use. The available paper sizes and media types are shown in the table below. NOTE: T o change to a media type other than Plain , refer to Paper W eight on[...]

8 8-15 Default Setting (System Menu) 6 Press the OK key . The MP Tra y Set. menu appears. 7 Press the U or V key to select [MP T ray Size]. 8 Press the OK key . MP Tray Size appears. 9 Press the U or V key to select the paper size. 10 Press the OK key . The screen returns to the MP T ray Set. menu. 11 Press the U or V key to select [MP T ray T ype][...]

8-16 Default Setting (System Menu) Paper W eigh t The machine is capable of printing under the optimum setting for the type of paper b eing used. A different paper typ e setting can be made for ea ch paper sour ce including th e MP tray. Not only can preset paper types be sele cted, but it is also possible for you to define and select customized pa[...]

8 8-17 Default Setting (System Menu) 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the OK key . The Orig./Paper Set. menu appears. 5 Press the U or V key to select [Media T ype Set .]. 6 Press th[...]

8-18 Default Setting (System Menu) 12 Press the OK key . Completed. is displayed and th e screen returns to the men u for the selected pa per type. When the selected p aper typ e is [Custom 1 to 8 ], you can further set whether to enable or disable duplex and the name of the custom p aper type. 13 Press the U or V key to select [Duplex]. 14 Press t[...]

8 8-19 Default Setting (System Menu) Media for Auto Selection When [Auto] is selected in Paper Sele ctio n, the paper source that is auto matic ally selected can be limited by media types.If Plain is selected, the paper source with plain paper loa ded in the specific size is selected. Select [All Media Types] for the paper sour ce with any kind of [...]

8-20 Default Setting (System Menu) Default Paper Source Select the defa ult paper source from Cassette 1-4 and Multi Pur pose Tray. NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are di splayed when the optio nal paper fee der installed . Use the procedure below to select the de fault paper source. 1 In the Sys. Men u/Count. menu, pr ess the U o[...]

8 8-21 Default Setting (System Menu) Special Paper Action When printing on Prepunched , Preprint, and Letterhead, punch-holes migh t not be aligned or the print directio n might be upside-down dep ending on how origin als are set an d the co mbination of co pying function s. I n such a case, select [Adj. PrintDirect] to adjust the print direction. [...]

8-22 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the OK key . The Orig./Paper Set. menu appears. 5 Press the U or V key to select [S pcialPaper Act.]. 6 Press the OK key . S pcialPaper Act. appears. 7 Press the U or V key to select [Adj. PrintDirec[...]

8 8-23 Default Setting (System Menu) Preset Limit Restrict the numbe r of copies that can be made at one time. Options are 1-9 99 copies. Use the procedure below to set the limit on the n umber of copies. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Pres[...]

8-24 Default Setting (System Menu) Switching Unit of Meas urement Select inch or metric for the un it for paper dimensions. Use the procedure below to chang e the input units. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [M[...]

8 8-25 Default Setting (System Menu) Error Handling Select whether to ca ncel or continue the job when erro r has occu rred. The possible erro rs and what to do for the er rors are as follows. Duplexing Error Select what to do when duplex printing is not po ssible for the selected pap er size and media type. Paper Mismat ch Error Select the method [...]

8-26 Default Setting (System Menu) 6 Press the OK key . DuplexPaperError appears. 7 Press the U or V key to select the method to handle if duplex is disabled. 8 Press the OK key . Completed. is displayed and th e screen re turns to the Er ror Handling m enu. 9 Press the U or V key to select [PagerMismatchErr]. 10 Press the OK key . PagerMismatchErr[...]

8 8-27 Default Setting (System Menu) Date/Timer Date/Timer se ttings include: • Date/T ime …8-27 • Date Format … 8-29 • T ime Zone …8-30 • Summer T ime …8-31 • Auto Error Cle ar …8-32 • Auto Sleep …8-34 • Auto Pa nel Reset …8-37 • Low Power Timer …8-39 • Unusable T ime …8-40 NOTE: If user login adm inistration is[...]

8-28 Default Setting (System Menu) 4 The Date Settings me nu appears. 5 Press the U or V key to select [Date/Time]. 6 Press the OK key . The screen to enter the date of Date/ T ime appears. 7 Set the date. Press the Y or Z key to move to the item (Y ear / Month / Day) you want to enter . Press the U or V key to set each item. 8 Press the OK key . T[...]

8 8-29 Default Setting (System Menu) Date Format Select the display format of year, month, and da te. The year is displayed in Weste rn notation. Use the procedure below to select the da te format. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Setting s menu appears. 3 Press the U[...]

8-30 Default Setting (System Menu) Time Z one Set the time difference in the location you ar e from GMT. Use the procedure below to set the time differ ence. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [Date Setting], and [...]

8 8-31 Default Setting (System Menu) Summer Time Set whether or not to apply summer time to the display of the date. Use the procedure below to set Summer Tim e. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [Date Setting], [...]

8-32 Default Setting (System Menu) Auto Error Clear If an error occurs durin g printing, the print job stops to wait for the next step to be taken by the user. In the Au to Error Clear mode, automatically cle ar the erro r after a set amount of time elapse s. The following errors are automatically cleare d. Cannot duplex print on this paper . Send [...]

8 8-33 Default Setting (System Menu) 4 The T imer Settings menu appear s. 5 Press the U or V key to select [Auto Err . Clear]. 6 Press the OK key . Auto Err . Clear appears . 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displayed and th e screen returns to the T imer Settings menu. • Error Clear T imer If you[...]

8-34 Default Setting (System Menu) A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu appear s. 5 Press the U or V key to select [Err . Clear T imer]. 6 Press the OK key . Err . Clear T imer appear s. 7 Press the U or V ke[...]

8 8-35 Default Setting (System Menu) 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [T imer Setting], and pre ss the OK ke y . A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu ap[...]

8-36 Default Setting (System Menu) 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [T imer Setting], and pre ss the OK ke y . A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu appe[...]

8 8-37 Default Setting (System Menu) Auto Panel Reset If no jobs are run for a certain period of time, automatic ally reset settin gs and return to the default setting. NOTE: Refer to p age 8-42 for the default settings. • Auto Panel Re set ON/OFF Select to use Auto Panel Reset or not. Use the procedure below to specify the auto p anel reset sett[...]

8-38 Default Setting (System Menu) 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displayed and th e screen returns to the T imer Settings menu. • Panel Res et T imer If you select [On] for Auto Panel Reset , set the amount of time to wa it before Auto Panel Reset . Options ar e between 5 and 495 seconds (every[...]

8 8-39 Default Setting (System Menu) 6 Press the OK key . Panel Reset Timer app ears. 7 Press the U or V key to set the Panel Reset T imer . Set the amount of time before resetting the message displa y on the panel in seconds. Y ou cannot use the numeric keys to enter this value. 8 Press the OK key . Completed. is displayed and th e screen returns [...]

8-40 Default Setting (System Menu) 5 Press the U or V key to select [Low Power T imer]. 6 Press the OK key . Low Power T imer appe ars. 7 Press the U or V key or numeric k eys to set the Low Power T imer . Set the amount o f time before entering the low power sta te in minutes. 8 Press the OK key . Completed. is displayed and th e screen returns to[...]

8 8-41 Default Setting (System Menu) 4 The T imer Settings menu appear s. 5 Press the U or V key to select [Unusable T ime]. 6 Press the OK key . Unusable T ime appears. 7 Press the U or V key to select [On]. 8 Press the OK key . S t art T ime appea rs. 9 Press the U or V key to se t the S tar t T ime. 10 Press the OK key . End T ime appear s. 11 P[...]

8-42 Default Setting (System Menu) Function Default s Defaults are the values automatically set after the warm-up is comple ted or the Reset key is pre ssed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Color Sele ction Select the default color m od[...]

8 8-43 Default Setting (System Menu) 7 Press the U or V key to s elect [F u ll Color], [Grayscale] or [Black & White]. 8 Press the OK key . Completed. is displayed and th e screen returns to the Fun ction Default menu. Scan Resolution Select the default scan ning resolution . The option s are 600x600dpi, 400x400dpi U.Fin ( Ultra Fine), 300x300d[...]

8-44 Default Setting (System Menu) Original Image Set the default original docu ment type. The available default settings ar e shown below. Use the procedure below to select the defa ult quality setting for originals. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu ap[...]

8 8-45 Default Setting (System Menu) Density Set the default density. The availa ble default settings are shown below. Use the procedure below to select the de fault zoom setting. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to selec[...]

8-46 Default Setting (System Menu) Zoom Select the enlarged/r educed defa ult when paper size/sending size cha nged after the originals set. The available default settings are shown below. Use the procedure below to select the de fault zoom setting. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK k[...]

8 8-47 Default Setting (System Menu) Collate Set the de faults for Colla te. The table below shows the available se ttings. NOTE: Refer to p age 3-15 for Collate/Offset. Use the procedure below to set the defa ult Collate/Offset settings. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Co[...]

8-48 Default Setting (System Menu) Orig.Orientation Set the original orientation defaults. Th e available default settings are shown below. Refer to pag e 4-6 for Original Orientation. Use the procedure below to select the de fault or ientation when origin als are placed on the platen. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to selec[...]

8 8-49 Default Setting (System Menu) EcoPrint Select the EcoPrint default. The tabl e below shows the av ailable settings. NOTE: Refer to p age 4-8 for EcoPrint. Use the procedure below to set the de fault EcoPrint setting. 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings m[...]

8-50 Default Setting (System Menu) File Name Entry Set an automatically entere d name (default) fo r jobs. Additi ona l information such a s Date and T ime and Job No. can also be set. The table below lists the additional information available. NOTE: • Refer to page 4-16 and pa ge 5-17 for name entry . • Refer to Character Entry Method on Appe [...]

8 8-51 Default Setting (System Menu) 6 Press the OK key . File Name Entry appears. Enter the document name (up to 32 chara cters). 7 Press the OK key . Additional Info appears. 8 Press the U or V key to select [No ne], [Date], [JobNo.], [JobNo. + Date] or [Date + JobNo.]. 9 Press the OK key . Completed. is displayed and th e screen returns to the F[...]

8-52 Default Setting (System Menu) 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Subject/Body]. 6 Press the OK key . Subject Entry appears. Enter the e- mail subject (up to 60 characters). If you press the Back key , you can return to the Function Default menu. 7 Press the OK key . Body Entry appears. E[...]

8 8-53 Default Setting (System Menu) 2 Press the OK key . The Common Setting s menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu appears. 5 Press the U or V key to select [Continuous Scan]. 6 Press the OK key . Continuous Scan appears. 7 Press the U or V key to select [Off] or [On]. 8 [...]

8-54 Default Setting (System Menu) 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [File Format]. 6 Press the OK ke[...]

8 8-55 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [File Separation]. 6 Press the OK key . File Separation appears. 7 Press the U or V key to select [Off] or [Each P[...]

8-56 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [TIFF Print]. 6 Press the OK key . TIFF Print appears. 7 Press the U or V key to select [Paper Size], [Image Resolut[...]

8 8-57 Default Setting (System Menu) 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [XPS FitT o Page]. 6 Press the OK key . XPS FitT o Page appears. 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displayed and th e sc[...]

8-58 Default Setting (System Menu) 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [2 in 1 Layout]. 8 Press the OK key . 2 in 1 Layout appears. 9 Press the U or V key to select [ g L to R f T to B] or [...]

8 8-59 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [4 in 1 [...]

8-60 Default Setting (System Menu) Border Line Select the default valu e for border line when [2 in 1] is se lected for Combine. Items a vailable for the default valu e are as follows: Use the procedure below to select the de fault value for border line . 1 In the Sys. Men u/Count. menu, pr ess the U or V key to select [Common Settings]. 2 Press th[...]

8 8-61 Default Setting (System Menu) 8 Press the OK key . Border Line appears. 9 Press the U or V key to se lect [ No ne], [ l Solid Line], [ m Dotted Line] or [ n Positioning Mark]. 10 Press the OK key . Completed. is displayed and th e screen returns to the De tail Setting menu. Orig. Binding Select the default value for the binding edge of the o[...]

8-62 Default Setting (System Menu) 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [Orig. Binding]. 8 Press the OK key . Orig. Binding appears. 9 Press the U or V key to select [ o Left/Right] or [ p T op]. 10 Press the OK key . Completed. is displayed and th e screen returns to the De tail Setting menu. Fini[...]

8 8-63 Default Setting (System Menu) 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [Finish Binding]. 8 Press the OK key . Finish Binding appears. 9 Press the U or V key to select [ o Left/Right] or [[...]

8-64 Default Setting (System Menu) 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [Image Quality]. 8 Press the OK key . Image Quality appears. 9 Press the U or V key to select from [1 Low(High Comp)] [...]

8 8-65 Default Setting (System Menu) 4 Press the OK key . The Fun ction Default menu appe ars. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting menu appear s. 7 Press the U or V key to select [Color TIFF Comp.]. 8 Press the OK key . Color TIFF Comp. appears. 9 Press the U or V key to select [TIFF V6] or [TT[...]

8-66 Default Setting (System Menu) Login Operation Specify the character entry meth od in the login scree n that appears wh en user management is enabled. Use the procedure below to adjust th e Login Operation. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key. The Common Set tings menu appears. 3[...]

8 8-67 Default Setting (System Menu) RAM Disk Mode When optional memory is installe d, a RAM disk can be creat ed and its size can be set. Creating a RAM disk makes it possible to print from a Job Box. The proced ure for setting the RAM Disk Mo de is explained below. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings].[...]

8-68 Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Photo Process ing …8-68 • Paper Selection …8-69 • Auto Pape r Selection …8-70 • Auto % Priority … 8-71 • Select Key Set …8-72 NOTE: If user login adm inistration is enabled, yo u can only ch ange the s ettings by lo ggi[...]

8 8-69 Default Setting (System Menu) 6 Press the OK key . Completed. is displayed and th e screen returns to the Co py menu. Paper Selection Set the default paper selection. The table below shows the availabl e settings. Use the procedure below to set the de fault paper selection. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Cop[...]

8-70 Default Setting (System Menu) Auto Paper Selection If [Auto] is selected for Paper Sele ction, set the paper si ze selecti on method when the zoom changes. The table below shows the available set tings. Use the procedure below to specify the ac tion perfor med for Auto Paper Selection. 1 In the Sys. Menu/Count. menu, p ress the U or V key to s[...]

8 8-71 Default Setting (System Menu) Auto % Priority When a paper source of differ ent size from the original is selected , select whether auto matic zoom (reduce/zoom) is performed. The table b elow shows th e available set tings. The default setting is Off . Use the procedure below to specif y th e automatic zoom priority. 1 In the Sys. Menu/Coun[...]

8-72 Default Setting (System Menu) Select Key Set If you registe r a function to the Left Selec t key or Right Select key, you can quickly set the function when using copy functions. You can register one of the fo llowing functions to each key. •N o n e • Paper Selection • Collate •D u p l e x •Z o o m • Combine •O r i g i n a l S i z[...]

8 8-73 Default Setting (System Menu) 6 Press the OK key . This displays the function selection screen for the flexible key selected in step 5. The screen shown is the one when [Left] is selected. 7 Press the U or V key to select the function you want to register to the flexible key . 8 Press the OK key . Completed. is displayed and th e screen retu[...]

8-74 Default Setting (System Menu) Printer Settings Printing from computers, settings a re generally made o n the application software screen. However, the following settings ar e available f or configuring the defaults to customize the mach ine. • Emulation Set …8-74 • EcoPrint …8-77 • Override A4/L TR …8-78 • Duplex …8-79 • Copi[...]

8 8-75 Default Setting (System Menu) Use the procedure below to select the em ulation. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [Emulation Set.]. 4 Press the OK key . Emulation Set. appears. 5 Press the U or V key to select the printer[...]

8-76 Default Setting (System Menu) When KPDL Is Selected for Emulation When you use the KPDL emulation mode, set wh ether or not to outpu t KPDL error reports. Th e default setting is Off . Use the procedure below to make th e setting. 1 In Emulation Set, press the U or V key to select [KPDL]. 2 Press the OK key . KPDL Error R pt appears. 3 Press t[...]

8 8-77 Default Setting (System Menu) 2 Press the OK key . Alt. Emulation appears. 3 Press the U or V key to select the pr inter for alternative emulation. 4 Press the OK key . KPDL Error R pt appears. 5 Press the U or V key to select [Off] or [On]. 6 Press the OK key . Completed. is displayed and th e screen returns to the Printer menu. EcoPrint Ec[...]

8-78 Default Setting (System Menu) 6 Press the OK key . Completed. is displayed and th e screen re turns to the Pr inter menu. Override A4/L TR Select whether to treat A4 size and Letter, which are simila r in size , as the same size when printing. The table b elow shows the available set tings. Use the procedure below to specify the over ride A4/L[...]

8 8-79 Default Setting (System Menu) Duplex Select binding orientatio n for duplex mode. The table be low shows the available settings. Use the procedure below to select a duplex settin g. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [Dupl[...]

8-80 Default Setting (System Menu) Copies Set the default number of copies, from 1 to 999. Use the procedure below to specify the defa ult number of copies. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [Copies]. 4 Press the OK key . Copies[...]

8 8-81 Default Setting (System Menu) Orient ation Set the default orientation, Portrait or Landscape . Use the procedure below to set the de fault orientation for printing. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [Orientation]. 4 Pres[...]

8-82 Default Setting (System Menu) FormFeed Timeout Receiving print data from the computer, the machine may sometimes wait if there is no info rmation signalling that the last page does not have any mor e data to be printed. When the pre set timeout passes, the machine automatically prints paper. The options are betwee n 5 and 495 seconds. Use the [...]

8 8-83 Default Setting (System Menu) 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [LF Action]. 4 Press the OK key . LF Action appears. 5 Press the U or V key to select [LF Only], [LF and CR] or [Ignore LF]. 6 Press the OK key . Completed. [...]

8-84 Default Setting (System Menu) 2 Press the OK key . The Printer menu appears. 3 Press the U or V key to select [CR Action]. 4 Press the OK key . 5 Press the U or V key to select [CR Only], [LF and CR] or [Ignore CR]. 6 Press the OK key . Completed. is displayed and th e screen re turns to the Pr inter menu. Paper Feed Mode Set the de fault valu[...]

8 8-85 Default Setting (System Menu) 4 Press the OK key . Paper Feed Mode a ppears. 5 Press the U or V key to select [Auto] or [Fixed]. 6 Press the OK key . Completed. is displayed and th e screen re turns to the Pr inter menu. Paper Feed Mode: a b ****************** *** 2 Fixed 1 *Auto[...]

8-86 Default Setting (System Menu) Sending Settings The sending set tings allow you to spec ify the following sending function options. • Select Key Set …8-86 • Document Box Sett ings …8-88 NOTE: If user login adm inistration is enabled, yo u can only ch ange the s ettings by logg ing in with administrator privileges. Select Key Set If you [...]

8 8-87 Default Setting (System Menu) Use the procedure below to set Select Key Set. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Send]. 2 Press the OK key . The Send menu appears. 3 Press the U or V key to select [Select Key Set.]. 4 Press the OK key . Select Ke y Set. appears. 5 Press the U or V key to select [Left] or [Right].[...]

8-88 Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Job Box …8-88 • Select Key Set …8-90 Job Box Job Box setti ngs can be se t. Select se ttings for Quick Copy Jobs and Job Rete ntion Deletion. Quick Copy Jobs sets the number of files that can be saved using Quick Copy. Job Re t.[...]

8 8-89 Default Setting (System Menu) 8 Press the OK key . The screen returns to the Job Box screen. Job Retention Deletion The procedure for setting Job Retention Deletion is explained be low. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Document Box]. 2 Press the OK key . The Document Box menu appears. 3 Press the U or V key to[...]

8-90 Default Setting (System Menu) Select Key Set If you register a function to the Left Select key or Right Select key, you ca n quickly set the function when printing from or saving to a do cument box. You can register one of the fo llowing functions to each key fo r either of printing from and saving to a docume nt box. Print •N o n e • Coll[...]

8 8-91 Default Setting (System Menu) Use the procedure below to set Select Key Set. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Document Box]. 2 Press the OK key . The Document Box menu appears. 3 Press the U or V key to select [Select Key Set.]. 4 Press the OK key . Select Ke y Set. appears. 5 Press the U or V key to select [P[...]

8-92 Default Setting (System Menu) IMPORTANT: If you try to set the function that is registered to the other flexible key, you cannot set it and This function is already registered. is disp layed. This function is already registered.[...]

8 8-93 Default Setting (System Menu) Printing Report s/Sending Notice Print reports to check the machine settings and status. De faul t settings for printing the result r eports can also be configured. NOTE: If user login adm inistration is enabled, yo u can only print by logging in with administrator pr ivileges. Printing Reports Printable reports[...]

8-94 Default Setting (System Menu) Font List Check the font samples in stalled in the machine. Use the procedure below to prin t a Me nu Map / Status Page / Font List. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Report]. 2 Press the OK key . The Report menu appears. 3 Press the U or V key to select [Report Print]. 4 Press the O[...]

8 8-95 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. The screen shown is the one when S tatus Page is selected. 7 Press [Y es] (the Left Select key). The selected report is output. Accepted. is displ ayed and the screen retu rns to the Report Print menu. NOTE: When accept ance of jobs is prohibited , Print, stori[...]

8-96 Default Setting (System Menu) 3 Press the U or V key to select [Service Setting]. 4 Press the OK key . Service Settin g appears. 5 Press the U or V key to select [Service S tatus] or [Network S tatus]. 6 Press the OK key . A confirmation screen appears. The screen shown is the one when Network S tatus is selected. 7 Press [Y es] (the Left Sele[...]

8 8-97 Default Setting (System Menu) 2 Press the OK key . The Report menu appears. 3 Press the U or V key to select [Result R pt Set.]. 4 Press the OK key . The Result R pt Set. menu appear s. 5 Press the U or V key to select [Send Result]. The Send Result menu appe ars. 6 Press the U or V key to select [E-mail/Folder], [F AX] or [CancelBeforeSend][...]

8-98 Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and cond uct machine maintenance. • Copy Denst. Adj. …8-98 • Send/Box Density …8-99 • Correct. Bk Li ne …8-100 • New Developer...8-101 • Auto Drum Refre sh...8-102 • Drum Refresh...8- 103 NOTE: If user login adm inistration is enabled, yo u can only [...]

8 8-99 Default Setting (System Menu) 6 Press the OK key . This displays the density selection screen for the mode selected in step 5. The scr een shown is the one when [Manual] is selected. 7 Press the U or V key to select the density from [-3 Lighter] to [+3 Darker]. 8 Press the OK key . Completed. is displayed and th e screen returns to the Co py[...]

8-100 Default Setting (System Menu) 8 Press the OK key . Completed. is displayed and th e screen returns to the Send /Box Density menu. Correct. Bk Line Correct fine black lines (black streaks caused by contamination), which may ap pear on the copies, when the document processor used. The table below shows the available setting s. NOTE: Using Cor r[...]

8 8-101 Default Setting (System Menu) 2 Press the OK key . The Adjust/Maint. menu appears. 3 Press the U or V key to select [Correct. Bk Line] . 4 Press the OK key . Correct. Bk Line appears. 5 Press the U or V key to select [Off], [On(Low)] or [On(High)]. 6 Press the OK key . Completed. is displayed and th e screen returns to the Adjust/M aint. me[...]

8-102 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. 7 Press [Y es] (the Lef t Select key). Completed. is displayed and the screen returns to the Service Setting menu. Auto Drum Refresh When the machine is turned on or is woken up from Low-Power mode or Sleep mode, the drum is so metimes automatically refreshed. A[...]

8 8-103 Default Setting (System Menu) 4 Press the OK key . The Service Setting menu appears. 5 Press the U or V key to select [Auto Drum Refresh]. 6 Press the OK key . Auto Drum Refresh appears. 7 Press the U or V key to select [Of f], [S ta ndard] or [Long]. 8 Press the OK key . Completed. is displayed and th e screen returns to the Service Settin[...]

8-104 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. 7 Press [Y es] (the Lef t Select key). Drum refresh is executed. Start the drum refresh. Are you sure? [ Yes ] [ No ][...]

8 8-105 Default Setting (System Menu) Editing Destination (Address Book/Adding One-T o uch Keys) Save frequently used destin ations to Address Book or On e-touch ke ys. The saved destinations can be changed. The destination s are availa ble for Send as E-mail, Send t o Folder, an d Fax Transmiss ion. NOTE: COMMAND CENTER can be use d to efficientl [...]

8-106 Default Setting (System Menu) 6 Press the U or V key to select [Add Address]. 7 Press the OK key . Add Address appears. 8 Press the U or V key to select [Contact]. 9 Press the OK key . This displays the scree n for editing destinations. NOTE: If the maximum number of destinations has al ready been registered, th e screen will display Register[...]

8 8-107 Default Setting (System Menu) Enterin g E-mail Address 1 Press the Y or Z key to displa y E-mail Addr ess. 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the e-mail address. NOTE: Destinatio n can be specified using the Address Book or the One-touch keys. Refer to Specifying Destination on page 3-26 . 4 Press the O[...]

8-108 Default Setting (System Menu) Folder (FTP) Address The table below explains the items to be entere d. 1 Press the Y or Z key to displ ay Folder( SMB) or Folder(FTP). 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the host nam e. NOTE: Destinatio n can be specified using the Address Book or the One-touch keys. Refer t[...]

8 8-109 Default Setting (System Menu) 5 Enter the path name. 6 Press the OK key . Login User Name appears. 7 Enter the login us er name. 8 Press the OK key . Login Password appears. 9 Enter the login passwor d. 10 Press the OK key . A confirmation screen appears. NOTE: If the screen for confirming the entry of a new destination ( page 8- 88 ) is se[...]

8-110 Default Setting (System Menu) Address Number Address Number is an ID for a destina tion. When creati ng a n ew destination, the smallest unused addre ss number is automatically allocated . You can select any ava ilable number out of 100 nu mbers for individuals and 20 numbers for groups. 1 Press the Y or Z key to displ ay Address Nu mber. 2 P[...]

8 8-111 Default Setting (System Menu) 2 Press the OK key . The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key . The Address Book list screen appears. 5 Press [Menu] (the Righ t Select ke y). Menu appears. 6 Press the U or V key to select [Add Address]. 7 Press the OK key . Add Address appears. 8 P[...]

8-112 Default Setting (System Menu) Entering Grou p Name 1 Press the Y or Z key to displ ay Group Name . 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the group name. If creating a new g roup name, the ad dress number allocated to the destination is a lready entered. 4 Press the OK key . The group nam e is registered. Ent[...]

8 8-113 Default Setting (System Menu) 5 Press the OK key . This displays th e list of destinations registered in the Addres s Book. NOTE: If 100 me mbers have already been r egistered in the group, the sc reen will dis play Register ed numbers exceede d. and return to the Group Member . 6 Press the U or V key to sele ct the destination you want to [...]

8-114 Default Setting (System Menu) 5 Press the OK key . A confirmation message appears. 6 Press [Y es] (the Lef t Select key). Completed. is displayed and the screen returns to Group Member . Entering Ad dress Number Address Number is an ID for a destina tion. When creati ng a n ew destination, the smallest unused addre ss number is automatically [...]

8 8-115 Default Setting (System Menu) 2 Press the OK key . The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key . The Address Book list screen appears. 5 Press the U or V key to sele ct the destination you want to edit. 6 Press [Menu] (the Righ t Select ke y). Menu appears. 7 Press the U or V key to[...]

8-116 Default Setting (System Menu) Adding a Destination on One-touch Key This machine has 11 one-touch keys an d you ca n register 2 destinati ons to each of them. The one-tou ch keys are arrang ed as shown below : NOTE: Refer to One-T ouch Key on page 3-3 for how to use them. Registering new destination Use the procedure below to reg ister a new [...]

8 8-117 Default Setting (System Menu) Editing One-touc h Key Edit/delete the destina tions you add ed to One-to uch Key. Use the procedure below to edit the one-tou ch key. 1 In the Send or FAX screen, pr ess the one-touch key where you want to edit the de stination and hold it ( 2 seconds or longer ). Select Key Set. appears. The screen shown is t[...]

8-118 Default Setting (System Menu) 8 Press [Y es] (the Lef t Select key). The selected destination is registered to the one- touch key , overwriting the previous one. Registered. is displayed and the screen returns to the basic screen.[...]

8 8-119 Default Setting (System Menu) Rest arting the System Restart the print er without turn ing th e main po wer switch off. Use this to deal with an y unstable operation by the machine. (Same as the comp uter restart. ) Use the procedure below to restart the system. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and p[...]

8-120 Default Setting (System Menu) Network Setup The following network settings are available. • LAN Interface Setup …8-120 • TCP/IP (IPv4) Setup …8-121 • TCP/IP (IPv6) Setup …8-130 • NetW are Setup …8-1 31 • AppleT alk Setup …8 -132 • Protocol Detail …8-136 LAN Interface Setup Specify the settings for the LAN interfac e to[...]

8 8-121 Default Setting (System Menu) 6 Press the OK key . LAN Interface appears. 7 Press the U or V key to select the desired LAN interface. The available LAN interfaces are as follows: Auto 10Base-Ha lf 10Base- Full 100Base-Half 100Base-Full 8 Press the OK key . Completed. is displayed and th e screen retur ns to the Netwo rk Setting menu. TCP/IP[...]

8-122 Default Setting (System Menu) 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [TCP/IP Sett ings]. 6 Press the OK key . The TCP/IP Settings menu appears. 7 Press the U or V key to select [TCP/IP]. 8 Press the OK key . TCP/IP appears. 9 Press the U or V [...]

8 8-123 Default Setting (System Menu) 13 Press the OK key . DHCP appears. 14 Press the U or V key to select [Off ] and then pr ess the OK key . Completed. is disp layed and the screen returns to the IPv4 Setting menu. 15 Press the U or V key to select [Bonjour]. 16 Press the OK key . Bonjour appears. 17 Press the U or V key to select [Off ] and the[...]

8-124 Default Setting (System Menu) Press the U or V key or the numeric keys to enter the IP Address. Each 3 digit s can be set between 000 and 255. IMPORTANT: When the DHCP Setting ( page 8-126 ) is [On], the current IP address is displaye d and cannot be ch anged. When setting an IP address, set the DHCP Setting ( page 8- 126 ) to Off. 21 Press t[...]

8 8-125 Default Setting (System Menu) 27 Press the OK key . Default Gateway appear s. 28 Use the arrow keys to enter th e Default Gateway . Press the Y or Z key to move the cursor posit ion horizontally . Press the U or V key or the numeric keys to enter the Default Gateway . Each 3 digits can be set between 000 and 255. IMPORTANT: When the DHCP Se[...]

8-126 Default Setting (System Menu) DHCP Settings Select whet her or not to use the DHC P server. The default sett ing is On . Use the procedure below to specify the DHCP setting . 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with a[...]

8 8-127 Default Setting (System Menu) 8 Press the OK key . TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key . Completed. is disp layed and the screen returns to the TCP/IP Settings menu. 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key . The IPv4 Setting menu appears. 12 Press the U or V key to se[...]

8-128 Default Setting (System Menu) Bonjour Settings Select whether or not to use Bonjour. The default settin g is Off . Use the procedure below to specify the Bonjo ur setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad m[...]

8 8-129 Default Setting (System Menu) 8 Press the OK key . TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key . Completed. is disp layed and the screen returns to the TCP/IP Settings menu. 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key . The IPv4 Setting menu appears. 12 Press the U or V key to se[...]

8-130 Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv 6) to connect to the network. The default setting is Off . Use the procedure below to setup th e TCP/IP (IPv6) setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and p[...]

8 8-131 Default Setting (System Menu) 8 Press the OK key . IPv6 Setting appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is displayed and th e screen retur ns to the TCP/I P Settings menu. NetW are Setup Select the NetWare ne twork connection. After that, select frame types for Ne tWare network from Auto, Et[...]

8-132 Default Setting (System Menu) 6 Press the OK key . NetWare ap pears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key , Frame T ype appears. Press the U or V key to select the desired frame type. The availa ble frame typ es are as follo ws: Auto 802.3 Ether-II 802.2 SNAP 8 Press the OK key . Completed. i[...]

8 8-133 Default Setting (System Menu) 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [AppleT alk]. 6 Press the OK key . AppleT alk appears. 7 Press the U or V key to select [On] or [Off] and then press the OK key . Completed. is disp layed and the screen re[...]

8-134 Default Setting (System Menu) 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [WSD-SCAN]. 6 Press the OK key . The WSD-SCAN menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key . Completed. is displayed and th e screen retur ns to the Netwo rk Settings menu . WSD Print Setup [...]

8 8-135 Default Setting (System Menu) 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [WSD-PRINT]. 6 Press the OK key . The WSD-PRINT menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key . Completed. is displayed and th e screen retur ns to the Netwo rk Settings menu . Network Sett[...]

8-136 Default Setting (System Menu) Protocol Det ail Make other network related settings. Item Description D efault Setting Rest arting the System* NetBEUI Select s whether or not to receive docu ments using NetBEUI. On × LPD Select whether or not to receive docu ments using LPD as the netw ork protocol. On z FTP (Serve r) Sele ct whether or not t[...]

8 8-137 Default Setting (System Menu) Use the procedure below. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 2 The System menu appear s. 3 Press the[...]

8-138 Default Setting (System Menu) 8 Press the OK key . The Protoc ol Detail menu appe ars. 9 Press the U or V key to select the item for which you want to make settings. 10 Press the OK key . This displays the setting screen for the item selected in step 9. The screen shown is the one when [FTP(Client)] is selected. 11 Press the U or V key to sel[...]

8 8-139 Default Setting (System Menu) Network Security The network security functions can be set up to protect prin ter operation and the print da ta. The following network secu rity settings are available. • IPSec Setting …8-139 • SSL Setting …8-140 • SNMPv3 Setting …8-145 IPSec Setting Make this setting when you use IPSec. The default[...]

8-140 Default Setting (System Menu) 6 Press the OK key . IPSec appears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key , Rule Setting appears. Press the U or V key to select [On] or [Off]. 8 Press the OK key . Completed. is displayed and th e screen retur ns to the Netwo rk Setting menu. SSL Setting This all[...]

8 8-141 Default Setting (System Menu) 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [Secure Protocol]. 6 Press the OK key . Secure Protocol appears. 7 Press the U or V key to select [SSL]. 8 Press the OK key . SSL appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is d[...]

8-142 Default Setting (System Menu) 2 The System menu appear s. 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to select [Secure Protocol]. 6 Press the OK key . Secure Protocol appears. 7 Press the U or V key to select [IPP Security]. 8 Press the OK key . IPP Secu ri[...]

8 8-143 Default Setting (System Menu) A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 2 The System menu appear s. 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting menu appears. 5 Press the U or V key to[...]

8-144 Default Setting (System Menu) LDAP Security Specify the protocol to be used for LDAP. The default setting is Off . Use the procedure below to make th e setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad ministrator [...]

8 8-145 Default Setting (System Menu) 8 Press the OK key . LDAP Security appears. 9 Press the U or V key to selec t [Of f], [L DAPv3/TLS] or [LDAP over SSL]. 10 Press the OK key . Completed. is displayed and th e screen returns to the Secur e Protocol menu. SNMPv3 Setting Sets up SNMPv3. The default setting is Off . Use the procedure below. Refer t[...]

8-146 Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by b locking the in ter face with external devices su ch as USB hosts or optional interfaces . The follow ing interface block setting s are availa ble: • USB Host (USB memory slot setting) • USB Device (USB interface settin g) • Optional interf[...]

8 8-147 Default Setting (System Menu) 6 Press the OK key . USB Host appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displayed and th e screen retur ns to the I/F Block Set. menu. USB Device (USB interface setting) This locks and protects the US B interface conn ector (B1) (USB Device). The default [...]

8-148 Default Setting (System Menu) 6 Press the OK key . USB Device appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displayed and th e screen returns to the System menu. Optional interface (Optiona l interface card setting) This locks and protects the optiona l interface slot. The default setting i[...]

8 8-149 Default Setting (System Menu) 6 Press the OK key . Option I/F appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displayed and th e screen returns to the System menu. Option I/F: a b ****************** *** 2 Block 1 *Unblock[...]

8-150 Default Setting (System Menu) Security Level (Security Level setting) The Secur ity Level setting is primarily a menu option used by service personnel for maintenance work. Ther e is no need for custome rs to use this menu. Optional Functions You can use the optional applicati ons installed on this machine. Opt. Functions Although nothing is [...]

9-1 9 Maintenance This chapter describes cl eaning and toner replacement. • Cleaning ............ ................................................. .......... 9-2 • T oner Container Replacement ..... .............. ............ ....... 9-5 • Replacing the Waste T oner Box ... ............. ............ ....... 9-7 • Replacing the maintenanc[...]

9-2 Maintenance Cleaning Clean the mach ine regularly to en sure optimum outpu t quality. CAUTION: For safety, always unplug the powe r cord before cleaning the machine. Glass Platen Wipe the inside of th e document pr ocessor and the glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT: Do not use thinn er or other org[...]

9 9-3 Maintenance Cleaning the Machine To avoid print quality problems, the interior of the mach ine must be cleaned with ever y toner container and waste toner box replacement. 1 Open the top cover and front cover. 2 Lift the devel oper unit together with the toner container out of the machine. 3 Use a lint free cloth to clean dust and dirt away f[...]

9-4 Maintenance 6 Open the lef t cover . Use a lint free cloth to clean dust and dirt away from the vents. 7 Close the lef t cover . 8 Use a lint free cloth to clean dust and dirt away from the vent on the right si de of the mach ine.[...]

9 9-5 Maintenance T oner Cont ainer Replacement When the message display displays Add toner , replace the toner. Every time you repl ace the toner contain er, be sure to clean the parts as instru cted below. Dirty parts may deteri orate output quality. CAUTION: Do not attempt to incinerate the toner containe r or the waste toner box. D ang erous sp[...]

9-6 Maintenance 5 Shake the new toner co ntainer at least 10 time s as shown in the figure in order to distr ibute the tone r evenly inside the container . 6 Remove the label from the tone r conta iner . 7 Set the new toner cont ainer in the machine and push down on the top of the toner c ont ainer to install it firmly in place as shown at the left[...]

9 9-7 Maintenance Replacing the W aste T oner Box When replacing the toner container, the used waste tone r box in the machine should also be replaced with the new one from the new toner kit. A new waste toner box is included wit h the toner kit. The machin e will not operate without replacing the waste to ner box. 1 Open the left cover. While ho l[...]

9-8 Maintenance 5 Insert the new waste toner box as shown at the lef t. When the box is set correctl y , it will snap into place. 6 Make sure that the waste toner box is correctly inserted and close the left cover . 7 After replacing the toner conta iners and the waste to ner box, clean the internal part s. For instructions, refer to Cleaning on pa[...]

9 9-9 Maintenance Replace the p aper feed roller 1 Open the left cover of the docu ment processor. 2 Lift the lever to release the lock. 3 Move the front side and re move the paper feed roller . Replace the sep aration p ad 1 While pressing down on the hooks (x2) shown in th e diagram, lift up and remove the separation pad.[...]

9-10 Maintenance Inst all a new p aper feed roller and sep aration pad 1 Remove the new se paration pad a nd paper feed roller from the mainte nance kit and follow th e removal procedures in reverse to install.[...]

10-1 10 T roubleshooting This chapter explains how to solve problems wi th the machine. • Solving Malfunctions ..... ............................ ................. 10-2 • Responding to Error Messages ..... ............ ................. 10-6 • Clearing Paper Jams ... ............................................. 10-13[...]

10-2 Troubleshooting Solving Malfunctions The table below provides general guid elines for problem solving. If a problem occurs with your machine, look into the c heckpoints and p erform procedures indi cated on the following pages. If the prob lem persists, con t act your Service Repr esentative. Symptom Checkpoint s Corrective Actions Reference P[...]

10 10-3 Troubleshooting Copies have a moire pattern (dots g rouped together in patterns and not aligned uniformly). Is the original a printed photograp h? Set the image quality to [Photo]. 5-12 Printouts a re not clear. Did you choose appropriate image quality for the or iginal? Select appropriate image quality . 5-12 Printouts a re dirty. Is the p[...]

10-4 Troubleshooting Cannot print. Is the machin e plugged in? Plug the power cord into an AC outlet. — Is the machine powered on? T urn on the main power switch. 2-6 Is the printer cable connected? Connect the correct print er cable securely . 2-5 W as the machine powere d on before the print er cable was connected? Power on the machine af ter c[...]

10 10-5 Troubleshooting * Y ou can also enter a full computer name as the host name (for example, pc001.abcdnet.com). ** Y ou can also enter logi n user names in the following formats: Domain_name/user_name (for ex ample, abcdnet/james.smith) User_name@domain_name (fo r ex ample, james.smith@abcdnet) Cannot send via SMB. Is the network cable connec[...]

10-6 Troubleshooting Responding to Error Messages If the control panel displays any of the se messages, follow the co rresponding procedure. Alphanumeric Error Message Check points Corrective Actions Referenc e Page Load paper in cass ette 1. Is the indicate d cassette out of paper? Load p aper . 2-42 Load paper in MP Tray. Is the paper of the sele[...]

10 10-7 Troubleshooting Close front cov er. Is there any cover which is open? Close the cover indicated on the operation p anel. — Close Document Processor. Is the document pr ocessor open? Close the do cument proces sor . — Is the top cover of the document processor open? Close the top cover of the document processor . — Left cover is open. [...]

10-8 Troubleshooting Job Accounting restriction exc eeded. Job is canceled. Is the acceptable printing count restricted by Job Accounting exceeded? The printing count exceeded the acceptable count r estricted by Job Accounting. Cannot print an y more. This job is canceled. Press the OK key . — Machine failure. Call service. – Internal e rror ha[...]

10 10-9 Troubleshooting Job not stored. Press [OK]. – Press the OK key to store the job. — Remove original from document processor . Are there any originals left in the docum ent proces sor? Remove originals from the document processor . — Maximum Number of scanned pages. Job is canceled. – Scanning canno t be performed du e to insufficient[...]

10-10 Troubleshooting Send error. #### 2101, 2102, 2 103, 2201, 2202, 2203 , 3101: The network cabl e is disconnected o r t he hub that it is connected to is not operating properly . Check the cable and the hub. Otherwise, the se rver name or the host name of the SM TP server is not set correctly . Use COMMAND CENTER and register the SMTP server na[...]

10 10-11 Troubleshooting Unknown toner Installed. PC Does the installed toner containe r's regional specification m atch the machines's? Install the specified cont ainer . 9-5 Insufficient memory. Cannot start the job – F urther scannin g cannot be performed due to insuf ficient memory . Press the OK key to print the scanned pages. Pre [...]

10-12 Troubleshooting Responding to an Error Lamp Flashes If an error lamp flashes, press [Status/Job Cancel] to ch eck an error m essage. If the message is no t indicated o n the Message D isplay when [Stat us/Job Cancel ] is pressed or the error lam p flashes for 1. 5 seconds, c heck the follo wing. Symptom Checkpoint s Corrective Actions Referen[...]

10 10-13 Troubleshooting Clearing Paper Jams If a paper jam occurs, a message will be displayed about the jam and copyin g or printing will stop. Leave the main power switch on and to rem ove the jammed paper refe r to the following information below. Jam Location Indicators If a paper jam occurs, the error messag e displays the location of the jam[...]

10-14 Troubleshooting MP T ray Follow the steps below to clear paper jams in th e MP tray. 1 Remove the pa per jammed at the MP tray. 2 Open and close the top cover and front co ver to clear th e error . Cassette/Paper Feeder Follow the steps below to clear paper jams in ca ssette or paper feeder. 1 Pull out the cassette or optiona l paper feeder. [...]

10 10-15 Troubleshooting Duplexer Paper is jammed in the duplexer . Remove the jammed paper using the pr ocedure given below. CAUTION: Do not touch pa rts in this area, because it may result in burn injury. 1 Pull the cassette all the way out of the printer. 2 Open the duplexer's cover and remo ve any jammed paper. 3 Push the cassette back in [...]

10-16 Troubleshooting 2 Lift the devel oper unit together with the toner container out of the machine. 3 Open the feed cover . 4 Remove the paper from the machine If the jammed pap er appears to be pinche d by rollers, pull it along the normal runnin g direction of the p aper . NOTE: If you cannot find a paper jam, try ch ecking inside the rear of [...]

10 10-17 Troubleshooting Rear Unit Follow the steps below to clear paper jams of the rear unit. 1 If paper is not completely ejected into the output tra y, open the rear cove r. 2 Open the fuser cover a nd remove the ja mmed pap er by pulling it out. NOTE: If you cannot find a paper jam, try ch ecking inside the rear of the machine. CAUTION: The fu[...]

10-18 Troubleshooting 2 Open the left cover of the do cument proc essor . 3 Remove the jammed original. If the original is caught in the rollers or dif ficult to remove, proceed to the next step. 4 Open the document proc essor . 5 Remove the jammed original. If the original tears, remove eve ry loose scrap from inside the machine. 6 Close the docum[...]

11-1 1 1 Management This chapter explains th e following operations. • User Login Administration ........... .............. ............ ..... 1 1-2 • Job Accounting ......... .......................................... ...... 1 1-15 • Checking the Counter .. ....................................... ...... 1 1-37[...]

11-2 Management User Login Administration User login adm inistration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentica tion to log in. Access are in three levels - User, Administrator, and Machi ne Administrato r. The security levels can be modified only by the machine admi[...]

11 11-3 Management Use the procedure below to enab le user login administration. NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 Press the System Menu/Counter key on the main unit operation panel. 2 Press the U or V key to select [User/Job Account]. A login screen will appear . Then , enter the user ID a[...]

11-4 Management Select [Off] to disable user login administr ation. When "Network Authenticati on" is selected, select [NTLM], [Kerberos], or [Ext.] for the server type and press the OK key . If [NTLM] or [Kerb eros] is selected for the server type, enter the host name (up to 64 characters) and domain name (up to 256 cha racters) of the a[...]

11 11-5 Management Login/Logout Once you enable u ser login administrati on, a login user name and passwo rd entry scr een appears each time you use this machine. Login Log in using the procedure below. NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 If the screen below appear s during the operation s, p[...]

11-6 Management Adding a User This adds a new user . You can a dd Up to 21 users (including the default logi n user name). The table below explains the user information to be reg istered. NOTE: By default, one of each default user with machine admi nistrato r rights an d administ rator pr ivileges is already stored. The following are the default us[...]

11 11-7 Management A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 3 The User/Job Account menu app ears. 4 Press the U or V key to select [User Login Set.]. 5 Press the OK key . The User Login Set. menu appears. 6 Press the U or V key to select [[...]

11-8 Management 10 Press the U or V key to select [Exit] and then press the OK key . Select [Detail] and press the OK key to see information of the registered users. 11 In Local Us er List, pres s the U or V key to select the added user and th en press the OK ke y . 12 Press the Y or Z key to select [Login Password:], press [Edit] (the Right Select[...]

11 11-9 Management Changing User Properties User information can be changed. It can be change d onl y by a user with ad ministrator pr ivileges. Use the procedure below to chang e the user properties. NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 Press the System Menu/Counter key on the main unit opera[...]

11-10 Management 7 Press the OK key . Local User List appears. The procedure dif fers depe nding on the det ails to be edited. Changing user information 1 Press the U or V key to select the user whose information you want to chan ge, and th en press the OK key. 2 In the same fashio n as registering a new us er , press th e Y or Z key to select the [...]

11 11-11 Management 3 In the delete confirmation screen, press [Y es] (the Lef t Select key). The user is deleted and the screen returns to Local User List. Enabling/Disabling Group Authentication This enables group authenticat ion u sing the LDAP server. This menu can be used only when [Netwk Authentic.] is selected as the user authentication meth[...]

11-12 Management 7 Press the OK key . Group Auth. appears. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key . Completed. is disp layed and the screen returns to the User/Job Account menu . Displaying Network User Propertiy Use the procedure below to disp lay the property of the user log ged on using the network authen tication. Th[...]

11 11-13 Management 5 Press the OK key . The User Login Set. menu appears. 6 Press the U or V key to select [NW User Property]. 7 Press the OK key . NW User Property appear s. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key . Completed. is disp layed and the screen returns to the User/Job Account menu . Unknown login user name Jo[...]

11-14 Management A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 3 The User/Job Account menu app ears. 4 Press the U or V key to select [Unknown ID Job]. 5 Press the OK key . Unknown ID Job appears. 6 Press the U or V key to select [Reject] or [P[...]

11 11-15 Management Job Accounting Job accou nting Manage s the copy/ print count ac cumulated by individual accounts by assigning an ID to each account. Job accounting helps the following a ctivities in business organizations. • Manageabili ty of up to 20 individual accounts. • Availability for account IDs with as many as eigh t digits (betwee[...]

11-16 Management NOTE: Refer to Character Entry Method on Appendix-5 for details on entering charac ters. 3 The User/Job Account menu app ears. 4 Press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Job Accounting]. 7 Press the OK key . Job Accounting appears.[...]

11 11-17 Management Login/Logout If job accounting is enabled, an account ID entry screen appears e ach time you use this machine. Use the procedure below to login a nd logout. Login NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 In the screen below, enter th e account ID using the numeric keys and pres[...]

11-18 Management Managing Account s This section explains how to add a new account. The following entries are required. Use the procedure below to reg ister a new account. NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 Press the System Menu/Counter key on the main unit operation panel. 2 Press the U or [...]

11 11-19 Management 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Account. List]. 7 Press the OK key . Account. List appears. 8 Press [Menu] (the Right Select key), press the U or V key to select [Ad d Account], and then pr ess the OK key . 9 Enter the account name and press the OK key . 10 Enter the acc[...]

11-20 Management Use the procedure below to mana ge accounts. NOTE: Refer to Character Entry Me thod on Ap pendix-5 for details on entering ch aracters. 1 Press the System Menu/Counter key on the main unit operation panel. 2 Press the U or V key to select [User/Job Account]. A login screen will appear . Then , enter the user ID and password with ad[...]

11 11-21 Management Changing account informat ion 1 Press the U or V key to select the account whose information you want to chan ge, and th en press the OK key. 2 Press the Y or Z key to selec t the ite m you want to change, press [Edit] (the Right Select key), ch ange account information an d restriction of use, and then press the OK key . NOTE: [...]

11-22 Management 3 Press the OK key . A confirmation screen appears. 4 Press [Y es] (the Lef t Select key). The account is deleted. Completed. is displayed and the scr een return s to Account. List. Managing the Copier /Printer Count s You can select how the copying and pr inting page counts are shown - eith er the tota l of both or each of copying[...]

11 11-23 Management 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Default Setting]. 7 Press the OK key . The Default Setting menu appears. 8 Press the U or V key to select [Copy/Print Count]. 9 Press the OK key . Copy/Print Count appea rs. 10 Press the U or V key to select [T otal] or [S plit]. 11 Press [...]

11-24 Management Restriction Items  [Split] selected for Copier/Pr inter Count  [Total] selected for Copier/Printer Count Applying Re striction Restriction can be applie d in two modes as follows: Use the procedure below to select a re striction method. 1 Follow steps 1 to 7 of Managing Accou nts on page 11- 18 . 2 In Account. List, press the[...]

11 11-25 Management 3 Press the Y or Z key to selec t the ite m to be restr icted and then press [Edit] (the Right Sele ct key). When selecting [S plit] in Copy/Print Count , screen changes as shown in the left. 4 Press the U or V key to select the desired restriction method and then press the OK key . If you select [Counter Limit], enter the up pe[...]

11-26 Management Applying Limit of Restrict ion This specifies how the machine behaves when the counter has reached the limit of restr iction. The table below describes the action taken. Use the procedure below to apply the restr iction limit. 1 Press the System Menu/Counter key on the main unit operation panel. 2 Press the U or V key to select [Us[...]

11 11-27 Management 6 Press the U or V key to select [Default Setting]. 7 Press the OK key . The Default Setting menu appears. 8 Press the U or V key to select [Apply Limit]. 9 Press the OK key . Apply Limit appe ars. 10 Press the U or V key to select [Immediately], [Subsequently ] or [Alert Only] . 11 Press the OK key . Completed. is disp layed an[...]

11-28 Management Default Counter Limit When you add a new account, you can chan ge the def ault restriction s on the number of sheets used. You can set any number from 1 to 9,999,99 9 in 1-sheet increme nts. The items that can be set differ depending on whether [Split] or [Tot al] is selected for Ma naging the Copier /Printer Counts on page 11-2 2 [...]

11 11-29 Management A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). NOTE: The Us er/Job Accoun t menu appe ars.Refer to Character Entry Method on Appen dix-5 for det ails on entering charac ters. 3 The User/Job Account menu app ears. 4 Press the [...]

11-30 Management 11 Use the numeric keys to enter the default restriction on the number of sheet s, and then press the OK key . Completed. is disp layed and the screen returns to Counter Limi t. 12 Repeat steps 10 to 1 1 set othe r default restriction s on the number of sheets. Copy Restriction: D b (1 - 9999999) **123456*[...]

11 11-31 Management Counting the Number of Pages Printed This counts the number of page s printe d. Counts are classified into Total Job Accounting and Each Job Accou nting. A new count can also be started after resetting the coun t data which was stored for a certain peri od of time. Types of the cou nts are as follows. T ot al Job Accounting/Res [...]

11-32 Management 4 Press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [T otal Accounting]. 7 Press the OK key . The T otal Accounting men u appears. 8 Press the U or V key to select the function of which you want to check count s, and then press the OK key . [...]

11 11-33 Management 12 Press [Y es] (the Lef t Select key). The counter is reset. Completed. is disp layed and the screen returns to the T otal Accounting menu. Each Job Accounting/Res etting the Count er This counts the number of pages for each account and resets the counts by account. Use the procedure below to disp lay and reset the counter. 1 P[...]

11-34 Management 7 Press the OK key . The Each Job Accounting menu appears. 8 Press the U or V key to select the account o f which you want to check counts. 9 Press the OK key . A menu for the account appears. 10 Press the U or V key to select the function of which you want to check count s, and then press the OK key . If you select [Printed Pages][...]

11 11-35 Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different forma ts depending on how the count of copier s and printers is administere d. When S plit is selected for Ma naging the Copier/Printer Count For the count by paper size, th e report will be p[...]

11-36 Management 4 Press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Account. Report] and then pre ss the OK key . 7 In the confirmation screen, pres s [Y es] (the Left Select key). A job accounting re port is printed . User/Job Account: a b 1 User Login Se[...]

11 11-37 Management Checking the Counter You can check the number of pag es printed and scanned. The number is cou nted by the following ite ms: 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Menu/Count. menu, p ress the U or V key to select [Counter], an d then press th e OK key . 3 Press the U or V key to sele[...]

11-38 Management 5 After comp leting checking the count, pre ss the OK key . The screen returns to the menu for the account.[...]

Appendix-1 Appendix • Optional Equipment .. ................................. ...... Appendix-2 • Character Entry Method ......... ................. ........ Appendix-5 • Paper .................... ............................ ............... Appendix-9 • S pecifications ......... ................ ....................... Appendix-18 • Glo[...]

Appendix-2 Optional Equipment Overview of Optional Equipment The follow ing optional equipment is a vailable for the machine. Paper Feeder The paper feeder allows you to add three more paper cassettes to the bottom of the machine for contin uous feeding of a large volume o f paper. Pa per capacity a nd loading method are the same as Cassettes 1. Ex[...]

Appendix-3 Precauti ons for Handli ng the Memory Modu le To protect electr onic parts, discha rge static electric ity from your body by touching a water pipe (faucet) or other large metal object before ha ndling the memory module. Or, wear an antistatic wrist st rap, if possible, when you install the memory module. Inst alling the M emory Module 1 [...]

Appendix-4 6 After you finish inst alling the memory module, secure the memory slot cover with screws removed in step 3. 7 Reinstall the right cover . Removing the Memory Module To remove a memory modu le, remove the right cover and the memory slot cover from the machine . Then, carefully push out the two socket clamps. Ease the memory module out o[...]

Appendix-5 Character Entry Method In character entry screens, use the proc edure below to enter characte rs. Keys Used Use the following keys to ent er characters. 1. OK Key Press this key to finalize the entered character (s). 2. Clear Key Press this key to delete the character at the curs or position. If the cursor is at the end of the line, the [...]

Appendix-6 Selecting T ype of Characters To enter characters, the following three types are available : ABC To enter alphabets. 123 To enter numerals. Symbols To enter symbols. In a charac ter entry scre en, press [T ext] (the Right Select key) to select the type of characters you want to enter . Each time you press [T ext] (the Right Select key), [...]

Appendix-7 Entering Characters After selecting a character type, use t he procedur e below to enter characters. Entering Alphabet s and Numerals Referring to the table b elow, press th e key corres ponding to th e character y ou want to en ter until it is displayed. Key Entry mode A vailable character s Alphabetic/Symbol . @ - _ / : ¯ 1 Numeric 1 [...]

Appendix-8 Characters associated with differe nt keys can be entered consecu tively. To enter a character asso ciated with the same key after another, use cursor keys to move the cu rsor to the next entry position before en tering it. If you use cursor keys to move the cursor to an entry po sition apart from the end of the line and enter a characte[...]

Appendix-9 Paper This section explains the paper sizes and ty pes that ca n be used in the paper so urce. Cassette Optional p aper feeder Multi Purpose tray (MP tray) Supported types Supported p aper sizes No. of sheet s Plain, Preprinted, Bond, Recycled, Rough, Letterhead, Color (C olour), Prepunche d, High Qualit y , Custom 1 to 8 A4, JIS B5, A5,[...]

Appendix-10 Envelopes ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Y oukei 4, Y o ukei 2 Other sizes: Portrait-2.76 to 8.50" or 70 to 216 mm Landscape- 5.83 to 14 .02" or 148 t o 356 mm 5 T ransp arency (OHP film) Letter , A4 1 Supported types Supported p aper sizes No.[...]

Appendix-11 Basic Paper Specifications This machine is designed to p rint on standard co py paper as u sed in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of o ther types of pap er that conform to the specifications given in this appendix. Be careful when choosin g paper. Paper unsuitable fo[...]

Appendix-12 Choosing the Appropriate Paper This section describes guid elines for choosing paper. Condition Avoid using pa per with bent corners o r that is curled, dirty, or torn. Do not use pa per that has a rough surface or paper fiber lint, or that is especially delicat e. Use of paper in any of these conditions will not only deliver poor copie[...]

Appendix-13 Basis Weight In countries that use the metric system, basis weight is th e weight in grams of one sheet of paper one square meter in area. In the United Stat es, basis weight is the weight in pounds of one re am (500 sheets) of paper cut to the standard size (or trade size ) for a specific grade of paper . Paper that is too heavy or too[...]

Appendix-14 Packaging: Cho ose paper that is properly pa ckaged and sta cked in boxes. Ideally, the packaging itself should have been treated with a coating to inh ibit moisture. Specially trea ted p aper: We do no t recommend prin ting onto the following types o f paper, even if it con forms to the basic specifications. When you use t hese kinds o[...]

Appendix-15 T ransparenc y (OHP film) Transparencies must be able to withstand the heat of printing. Transpare ncies must meet the following conditions. To avoid problems, use the multi purpose tray for transpar e ncies and load transparencies with the long side facing the machine. If transparencies jam frequent ly at output, try pulling the leadin[...]

Appendix-16 Envelopes Use the multi purpose tray for envelopes. Due to the structure of envelopes, printing evenly over the ent ire surface may not be p ossible in s ome cases. Th in envelopes in particular may be wrinkl ed by the machine in some case s as they pass through. Before purch asing envelopes in volume, try testing a sample to ensure the[...]

Appendix-17 Some label paper has lar ge margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Use label paper that confor ms to the following specifications. Colored Paper Colored paper must con form to the specifications liste d on the pa ge 11 of the Appendix. In addition, the [...]

Appendix-18 Specifications NOTE: S pecifications are subject to change withou t notice. Machine Item Description Ty p e Desktop Printing Method Electrophotography by se miconduc tor laser , single drum system Supported Original T ypes Sheet, Book, 3-dimensional objects (m aximum o riginal size: Folio/Legal) Original Feed System Fixed Paper W eight [...]

Appendix-19 Main Memory S t andard: 256MB Maximum: 768MB Interface USB Interface Connector: 1 (U SB Hi-S peed) USB Host: 1 Network interf ace: 1 (10 BASE-T/100 BASE-TX) Resolutio n 600 × 600 d pi Operating Environment Te m p e r a t u r e 10 to 32.5°C/50 to 90.5°F Humidity 15 to 80 % Altitude 8,200 feet/2 ,500 m or less Brightness 1,500 lux or l[...]

Appendix-20 Printer Scanner *1 Available Operating System : Win dows XP , Windows Server 2003, Windows Vista, Windows 7, Windows Server 2008 *2 Available Operating System : Windows Vista, Windows 7, Windows Server 2008 Item Description Printing S peed Same as Copying S peed. First Print Time (A4, feed from Cassette) 9.5 seconds or less Resolutio n [...]

Appendix-21 Document Processor Environment al Specifications NOTE: Consult your dea ler or service repres ent ative for recommend ed paper types. EN ISO 7779 Der höchste Schalldruckp egel beträgt 70 dB (A) oder wen iger gemäß EN ISO 7779. EK1-ITB 2000 Das Gerät ist nich t für die Benutzung im un mittelbaren Gesicht sfeld am Bildschirma rbeits[...]

Appendix-22 Glossary AppleT al k AppleTalk, which comes wit h Apple Comp uter's Mac OS, is a network protocol. AppleTalk enables file/pr inter sharing and also enables you to utiliz e application software that is on another co mputer on the same AppleTalk network. Auto Form Feed T imeout During data transmission, the machine may sometimes have[...]

Appendix-23 FTP (File T ransfer Protocol) A protocol to transfer files on the TC P/IP network, wh ethe r the Internet or an intranet. Alon g with HTTP and SMTP/ POP, FTP is now frequently used on the Inter net. Grayscale A computer color expression . Displayed images of this sort are typical ly composed of s hades of gray, varying from black at the[...]

Appendix-24 Printer Driver The software to enable you to print data created on any application softwar e. The printer driver for th e machine is contained in the DVD-ROM enclosed in the package . Install the printer driver on the computer connected to the machine. Send as E-mail A function to send the image data stored in the machine as an E-mail a[...]

Appendix-25 WIA (Windows Imaging Acquisit ion) A function to import images su pported afte r Windows Me/XP from digital came ras and other perip heral devices.This function replaces what TWAIN used to do; the featur e is provided as a pa rt of Windows functions and improves ease of operation, so that you import images direct ly to My Computer witho[...]

Appendix-26[...]

Index-1 Index Index Numerics 1-sided/2-sided Selection 5-7 A Accessibility Appendix-22 Adjusting Density 5-13 Auto 3-8 Manual 3-8 Adjustment/Maintenance 8-98 Copy Density Adjustment 8-98 Correcting Fine Black Lines 8-100 Developer Refresh 8-101, 8-102 Send/Box Density 8-99 AppleTalk Appendix-22 Auto Low Power Mode 2-8 Auto Paper Selection Appendix-[...]

Index-2 Index Index Collate/Offset 8-47 Color Selection (Copy) 8-42 Continuous Scan 8-52 Density 8-45 EcoPrint 8-49 E-mail Subject/Body 8-51 File Format 8-53 File Name 8-50 File Separation 8-54 Image Quality 8-63 Original Image 8-44 Original Orientation 8-48 Scan Resolution 8-43 TIFF Print 8-55 XPS FitTo Page 8-56 Zoom 8-46 Default Gateway Appendix[...]

Index-3 Index IPP Appendix-23 J Job Available Status 7-2 Canceling 3-29, 7-18 Checking History 7-8 Checking Status 7-2 Pause and Resumption 7-18 Sending the Job Log History 7-13 Job Accounting 11 - 1 5 Managing the Copier /Printer Counts 11 - 2 2 Restricting the Use of the Machine 11 - 2 3 Job Box 8-88 Job Retention Deletion 8-89 Quick Copy Jobs 8-[...]

Index-4 Index Index Send 5-8 Original Size Selection Send 5-2 Original SSLeay License xxiv Original stopper 1-6 Original table 1-6 Original width guides 1-6 Originals Copy 4-2 Custom 8-7 Setup 8-7 Size Selection 4-2, 5-2 P Paper Appropriate Paper Appendix-12 Auto Selection 8-19 Before Loading 2-41 Cassette 8-12 Custom 8-10 Default Paper Source 8-20[...]

Index-5 Index Rear cover 1-6 Resolution Appendix-19, Appendix-20 Restarting the System 8-1 19 S Safety Conventions i SAFETY OF LASER BEAM (USA) xvii Scan Resolution 5-14 Default settings 8-43 Send File Format 5-10 Image Quality 5-12 Original Size Selection 5-2 Sending Size Selection 5-3 Setup 8-86 Sending Send as E-mail 3-19 Send to Folder (FTP) 3-[...]

Index-6 Index Index W Waste Toner Box 1-6 WIA Appendix-25 WSD Scan 5-19 X XPS File formats 5-10, 8-53 Saving documents to Removable USB Memory 6-6 Z Zoom Copying Auto Zoom 3-10 Manual Zoom 3-10 Preset Zoom 3-10 Zoom Mode Copy 3-10, 5-5 Send 5-5[...]

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F irst Edition 20 1 1 . 0 5 2M F KM EN000[...]