Kyocera ECOSYS M6535CIDN/KL3 manual

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iii Sub Address Transmission ........... ................ ................ ................. ................ .......... 5-14 Polling Communication .. ................ ................. ................ ................ ................ ................ .... 5- 15 Polling Transmission .. ................... .................... ................... [...]

iv FAX ............... ................ ................ ................ ................ ................. ................ ........... .8 - 6 Transmission Restriction ......... .......... ................ ................ ................ ................ ................ . 8- 10 Registering Permit FAX No. .... ................ ................ [...]

v Preface This Operation Guide is intended to help you operate the ma chine correctly , perform routine mainten ance and take a simple troubleshooting action as necessary , so that you can alwa ys use the machine in good condition. Please read the Operation Guide before usin g the facsim ile. Keep it close to the facsimile for ea sy reference. Abou[...]

vi Conventions Used in This Guide Adobe Reader X is used as an example in the expl anations below . Certain items are indicated in this gu ide by the conventions described below . NOTE The items that appear in Adobe Reader vary depe nding on how it is used. If the T able of Content s or tools do not appear , refer to Adobe Reader Help. Convention D[...]

vii Conventions used in proce dures for operating the machine In this Operation Guide, continuous op eration of the keys on the touch p anel is as follows: Actual procedure Procedure indicated in th is guide Select the [ System Menu/Counter ] key T Select [ ] T Select [ Common Settings ] T Select [ Sound ] [ System Menu /Counter ] key > [ Common[...]

1-1 1 Le gal and Saf ety Inf or ma t ion Please read th is information before usin g your machin e. This chapter provides info rmation on the following topics. Notice ........... ................ ................ ................ ................ ................. ................ ............ .................... ................ ..... 1-2 Safety [...]

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3-5 Sending Faxes > Basic transmission procedure Cancelling the T ransmission The method for cancelling comm unication with this machine dif fers depending on the transmiss ion method (memory transmission or direct transmission) and communic ation form. Methods of cancelling in various case s are exp lained he re. Cancelling Memory T ransmission[...]

3-6 Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing yo u to dial the last entered number once ag ain. Use this when the receiving system does not re spond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [ Recall ], and you can call the rece iving system[...]

3-7 Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure fo r entering the destination fax num ber with the numeric keys is explained below . 1 Display the fax number entry screen. Select [ Add Dest. ]. 2 Enter the fax number of the recei[...]

3-8 Sending Faxes > Methods For Entering the Destination 3 Select transmission settings. Sub address communicatio n, encrypted transmissio n, transmission start spee d and ECM can be set. It is possible to change the tran smission s ettings by selecting [ On Hook ], [ Sub Address ] or [ Det ail Settings ]. 4 Select [OK]. Entry of the destina tio[...]

3-9 Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destin ation registered in the Address Book. 1 Display the screen. Select [ Address Book ]. 2 Select the destination. Select the checkbo x to select the desired de st ination from the list. Th e selected destinations are indicated by a ch eckmark in [...]

3-10 Sending Faxes > Methods For Entering the Destination Choosing by One T ouch Key Select the destination using the One T ouch Key . 1 Display the screen. Select [ One T ouch Key ]. 2 Select the destination. 1 Select the One T ouch Key where the destinatio n is register ed. 2 Select [ OK ]. Accept the destinations. Using the S peed Dial key Y [...]

3-11 Sending Faxes > Methods For Entering the Destination Broadcast T ransmission This function allows you to send the same originals to sever al destinations in one operation. The ma chine stores (memorizes) or iginals to send in memory tempora rily , and automatically repeat s dialing and transmission to the set destination after wards. 1 Sele[...]

3-12 Sending Faxes > Methods For Entering the Destination Select the destination from the One T ouch Key 1 Select [ One T ouch Key ]. 2 Select all destinations and select [ OK ]. 3 Af ter selecting all th e destinations, press the [St art] key . NOTE For details of One T ouch Ke y , refer to the following: Choosing by On e T ouch Key (page 3-10)[...]

3-13 Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has be en enabled, you need to ente r a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login. 1 If this screen is displayed during operations, select [ Keyboard ] to enter t[...]

3-14 Sending Faxes > Login/Logout Logout T o logou t from the machin e, select the [ Authentication /Logout ] key to return to the login user name/login password entr y screen. Logging in when Job Accounting has been Enabled When job accounting has been enable d, you need to enter an Account ID whe n using the machine. Login 1 In the screen belo[...]

3-15 Sending Faxes > Fax transmission functions Fax transmission functions Select [ Functions ] to display the functi ons. Select [ ] or [ ] to change the screen. Other transmission functions Function Description Reference Page Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. 3[...]

3-16 Sending Faxes > Quiet Mode Quiet Mode Lower print and scan sp eed for quiet processing. Select this mode when the run ning noise is uncomforta ble. Machine’s Op eration Guide Original Size S pecify th e original size to be scanned. Original Orient ation T o scan the original in the correct orientation, sp ecify whic h side of the original[...]

3-17 Sending Faxes > FAX TX Resolution F AX TX Resolution Select fineness of images when sending F AX. The larger t he number , the be tter the image resolution. However , better resolution also means larger file sizes and long er send times. Density Adjust the density . Original Image Select original image type for be st results. Item Descripti[...]

3-18 Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously unt il you select [ Finish Scan ]. F AX Direct T ransmission Scans all originals in to memory , then dials and sends. Scanni ng of the originals start s after the connection[...]

3-19 Sending Faxes > Manual Send Manual Send This method allows you to send originals b y pressing the [ Start ] key after co nfirming that the telephone line has connected to the receiving system. 1 Select [F AX] on the Home screen. 2 Place the originals. 3 Select [On Hook]. 4 Use the numeric keys to enter the number of the receiving system. 5 [...]

3-20 Sending Faxes > FAX Delayed Transmission F AX Delayed T ransmission Set a send time. Y o u can use delayed transmission to gether with the br oadcast trans mission funct ion, etc. Batch T ransmission Function When fax or iginals to be se nt to the sam e destination are set to t he same tran smission start time wit h delayed transmission, yo[...]

3-21 Sending Faxes > Standby Transmission Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that ar e queued, or to send delayed tran smissions imme diately rathe r than waiting for the specified time, use the pr ocedure below . 1 Display the screen. [ St at us/Job Cancel ] key > [ Sched uled Job ] 2 Canc[...]

3-22 Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use inte rrupt send. Even when the communication is pro longed due to broadcast tr ansmission or a n ext transmission being scheduled, the ma chine will first send originals for which interru pt send has been[...]

3-23 Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a jo b is complete. Machine’s Op eration Guide It is possible to at tach an image to the e-mail notice. Job Finish Notice Setting (p age 8-4) File Name Entry Add a file name. Additional information such as Job No. and Date and T ime can also be set. Machine’s Op[...]

3-24 Sending Faxe s > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linki ng fax n umbers of the receiving systems with a chain numbe r created with a number common to severa l destinations. By setting multiple phon e numbers from several telepho ne companie s to a chain number , you can later choose the o[...]

3-25 Sending Faxe s > Using chain dial Use the numeric keys to enter a fax number 1 Select [ Address Entry ]. 2 "212" is already entered, so cont in ue by entering the fax n umber . 3 [ Menu ] > [ Next Dest. ] Another fax number can b e entered. When all destinations have been e ntered, select [ OK ]. NOTE When On is selected in Ent[...]

3-26 Sending Faxes > Using favorites Using favorites A destination, transm ission time, and othe r transmission settings ca n be registered as a favorites. Af ter a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting[...]

4-1 4 R eceiving F ax es This chapter explains the follo wing topics: F AX Automatic Reception ......... ................ ................ ................ ................. ................ ............. ............ ............... 4-2 Reception Method ..................... ................ ................ ................ ................ .....[...]

4-2 Receiving Faxes > FAX Automatic Reception F AX Automatic Reception When using this machine as a F AX-dedicated machine that does not receive te lephone calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Reception Method The methods for receiving faxes on the machine ar e shown below [...]

4-3 Receiving Faxes > FAX Automatic Reception Flow of reception 1 Reception St art s When a fax comes in, the [ Processing ] indicator blinks and reception automatically begins. . Memory Reception When the machine cannot print a fa x due to paper runn ing out or a pape r jams, it temporarily stores originals that ha ve been sent in the image mem[...]

4-4 Receiving Faxes > Manual Rece ption Manual Reception This method allows you to receive faxes by selecting [ Manual RX ] after confir ming that the teleph one line has connected to the sending system. Flow of reception 1 The machine receives a call. When the machine receives a call, it rings. 2 Select [On Hook]. Select [ On Hook ] to est abli[...]

4-5 Receiving Faxes > Fax receptio n functions Fax reception functions The reception method and fax pr inting method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper . Duplex Printing X page 4-6 Receive a two-page fax on one page. 2 in 1 Print X pa ge 4-6 Print received faxes together as a batch.[...]

4-6 Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple p ages of dat a are the same wid th, th ey can be printed out on bot h sides of p aper having the same width as th e data. For more inform ation about configur ing settings, refer to the following: 2 in 1 Print When you re ceive a multi-pag[...]

4-7 Receiving Faxes > Fax reception settings Media T ype for Print Output S pecify th e paper type to be use d for print output of the received fax. For more inform ation about configur ing settings, refer to the following: Setting the cassette for the pr int output of received faxes By specifying th e media type, faxes can be received on the co[...]

5-1 5 Using Con v enient F ax Functions This chapter explains the follo wing topics: Forward Settings ............. ................ ................. ................ ................ ................ ................ ............. ............. ........ 5-2 T y pe of Forwarding Destination ...................... ................ .................[...]

5-2 Using Convenient Fax Functions > F orward Settings Forward Settings When you have received a fax, you can forwar d the received image to other fax machines or computers, or set pr inting. T ype of Forwarding Destination Only one forwarding d estination can be sp ecified. When forwarding is set to [ On ], all received documents will be forwar[...]