Kyocera 6530MFP manual

F AX SY STEM U OPER A TION GUIDE[...]

Safety Conventions in This Guide This Operation Guide is intended to help you operate the ma chine correctly , perform routine mainten ance and take a simple troubleshooting action as necessary , so that you can always use the machine in good condition . Please read the Operation Guide before usin g the facsim ile. Keep it c lose to the fa csimile [...]

i Content s Contents ............... ............. ................ ............. ................ ............. ............. ................ ... .............. i Safety Information ................ ............. ................ ............. ................ ............. ............. ........ ........ v About this Operation Guide . ....... ..[...]

ii 4 Sending Faxes ... ....................................... ............................ 4-1 Basic transmission procedure ....... ................. ............. ................ ............. ............ ................ 4-2 Checking the Send Status ....... ................ ............. ................ ............. ............. ...........[...]

iii Settings for Forwarding from Command Center RX (Forward Settings ) .............. .... 6-12 Sub Address Box Function ...................... ................ ................ .................... ................ ....... 6-13 Sub Address Box .......................... ............. ................ ............. ................ ............. ..[...]

iv 9 Fax Settings ............ .................................... ................. ........ 9-1 Default fax settings ..... ............. ................ ............. ................ ............. ................ ............. . ..... 9-2 Operation method ...................... ............. ................ ............. ................ ...[...]

v Safety Information About this Operation Guide This Operation Guide contains information on using the facsim ile functions of this machine. Please read th e Operation Guide before you st art using the machine. During use, refer to the Operation Guide for you r machine for information regarding the sections listed below . Environment Precautions fo[...]

vi General Notice Legal Notice WE SHALL HA VE NO LIABILITY FOR LOSS, WHETHER OR P AR TIAL, OF RECEIVED DOCUMENTS W HEN SUCH LOSS IS CAUSED BY DAMAGES TO THE F AX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL F ACTORS SUCH AS POWER OUT AGES; OR FOR PUREL Y ECONOM IC LOSSES OR LOST PR OFITS RESUL TING FROM MISSED OPPORTUNITIES A TTRIBUT A BLE TO MI SSED [...]

vii 8 This equipment cann ot be used on public coin service provided by the telephone co mpany . Connection to Party line service is subject to state t ariffs. C ontact the st ate public utility commission, public service commiss ion or corporation commission for information. 9 If your home has specially wire d alarm equipment connected to the tele[...]

viii CANADIAN IC REQUIREMENTS "This product meets th e applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the re[...]

ix T echnical regulations for terminal equipment This terminal equip ment complies with: Network Comp atibility Declaration The manufacturer declares that the equipment has bee n desi gned to operate in the public switched telephone networks (PSTN) in the following countries: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R[...]

x Introduction About this Operation Guide This Operation Guide cont ains the following chapters. Chapter Content s 1 Before Using the Fax Ma chine Explains the part names and the quick setup wizard. 2 Registering Destinati ons Explai ns the procedures for registering destinations i n the address book and one-touch keys. 3 Methods For Entering the D[...]

xi Conventions in This Guide The following conventions are used depending on the nature of the description. In this guide, step s where touch panel keys are u sed are outlined in red. E.g.) Select [One T ouch Key]. Procedures consisting of a series of operation p anel and/or touch pa nel operations are numbered as follows: E.g.) Select [Functions] [...]

xii Originals and Paper Sizes This section explains th e notation used in this guide when referring to sizes of origina ls or paper sizes. As with A4, B5 and Letter , which may be used eith er in the horizon tal or vertical direct ion, horizontal directio n is indicated by an additiona l letter R in order to indi cate the orientation of the or igin[...]

1-1 1 Bef or e Using the F ax Mac hine This chapter explains the follo wing topics: Part Names and Functions .......... ............. ............. ................ ............. ................ ............. ........ ............... ........... 1-2 Machine ................ ............. ................ ............. ................ ............[...]

1-2 Before Using the Fax Machine > Part Names and Fu nctions Part Names and Functions Machine This chapte r explains the names of parts when the machin e is used as a fax mach ine. For the part s required when functions othe r than F AX are used, refer to the machine’ s Operation Guide . 1 Operation panel Perform the fax operation with this pa[...]

1-3 Before Using the Fax Machine > Part Names and Fu nctions Document Processor 5 Original loaded indicator Indicates the original status in the Document Processor . The indicator lights in green when the original is correctly set. 6 T op cover Open this cover when the original jammed in the Document Processor . 7 Original width guides Adjust th[...]

1-4 Before Using the Fax Machine > Part Names and Fu nctions Operation Panel T ouch panel. Displays buttons for configuring machine settings. Lights when there is paper in the job separator tray . Processing : Blinks during fax transmission and reception. Memory: Blinks while the mach ine is accessing the fax memory or USB memory (general-purpos[...]

1-5 Before Using the Fax Machine > Part Names and Fu nctions T ouch Panel Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation p anel. Using the Enter key The Enter key works in the same way as keys displayed on the touch pane l, such as [OK] and [Close]. The Enter s ymbol ( [...]

1-6 Before Using the Fax Machine > Part Names and Fu nctions T ouching the Quick No. Search key in the one-touch scree n displays the num ber entry screen. One Touch Key No. Entry 10:10 (001 - 100) Cancel OK One Touch Key 10:10 None None None 123456 Cancel None None None None None None None None 1/9 OK 001 004 007 010 011 008 005 002 012 009 006[...]

1-7 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configur e the followin g settings. Be sure to comple te the settings bef ore using the fax system. Fax setup items Refer to Default fax sett ings on page 9-2 or the Operation Guide for the machine. Step Setti[...]

1-8 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. 2 Select a function. 3 Configure the function. S tart the wizard. Follo w the instru ctions on th e screen to configure settings. End Exits the wizard. << Previous Return s to the previous item. Skip >> Advances to the next ite[...]

1-9 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) 4 Finish When setup is finished, press [Finish]. Complete 10:10 To close this wizard, press [Finish]. The setting will be changed after restarting the system. * All items can be changed in the System menu. << Previous Finish System Menu/Counter. 1. Dialing/RX Mode 2. Local F[...]

1-10 Before Using the Fax Machine > Setting Date and Time Setting Date and T ime Set the local date and time at the place of installa tion. When you send a fax using the transmission function, the da te and time as set here will be printed in the header of the fax. Set the date, time an d time difference from GMT of the re gion where the mach in[...]

1-11 Before Using the Fax Machine > Setting Date and Time 4 Set the time. Press [+] or [-] to set each of Hour , Minute , and Second . Date/Time - Time 10:10 System Menu/Counter. Minute < Back OK Hour Second Cancel :: : 1 2 GB0612_00[...]

1-12 Before Using the Fax Machin e > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in en vironment in which PBX for conn ection to multiple phones for business use is installed, perform the following PBX setting. For more information about configuring settings, refer to Default fa x settings on page 9-2 . NOTE Befor[...]

2-1 2 R e gistering Destina tions This chapter explains the follo wing topics: Registering Destinations in the Address Book ....... ................ .................... ................ ................... .... .. ............. .. 2-2 Adding a contact ................ ................ ............. ............. ................ ............. ....[...]

2-2 Registering Destinations > Registerin g Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Add ress Book. There are two re gistering methods, cont acts and group s. When adding a group, enter the grou p name and select group members from the Address Book. Adding a cont act A maximum of [...]

2-3 Registering Destinations > Registerin g Destinations in the Address Book 4 Enter the destination name. Up to 32 characters can be e ntered. For details on character entry , refer to Character Entry Method on page 1 1-2 . 5 Enter the address number . Press [+], [-] or numer ic keys to enter a particu lar Address Number (1-250). Address Number[...]

2-4 Registering Destinations > Registerin g Destinations in the Address Book 7 Select transmission settings The transmission st art speed, ECM, an d encrypted transmission can be set. 1 Press [Detail Settings]. 2 Configure the transmissio n start speed. 3 T urn on ECM. ECM is a comm unication mode specified by the ITU-T (International T elecommu[...]

2-5 Registering Destinations > Registerin g Destinations in the Address Book 5 Press [OK]. 8 Set a sub address. T o us e sub address com munication, a sub address and password mu st be registered . For the procedure for setting a sub addr ess, refer to Sub Addre ss T ransmiss ion on page 6-23 . 9 Register the destination. TX Start Speed 10:10 EC[...]

2-6 Registering Destinations > Registerin g Destinations in the Address Book Adding a Group Compile two or more cont acts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 group s can be added in the Address Book. Before adding a grou p in the Address Book, the contact s to be included in[...]

2-7 Registering Destinations > Registerin g Destinations in the Address Book 4 Enter the group name. Up to 32 characters can be e ntered. For details on character entry , refer to Character Entry Method on page 1 1-2 . 5 Enter the address number . Press [+], [-] to enter a part icular Ad dress Number (1-250). Address Number is an ID for a destin[...]

2-8 Registering Destinations > Registerin g Destinations in the Address Book Y ou can also press [Menu] to perform a mo re detailed search. Narrow Down : Advanced search by type of register ed destination (E-mail, Folder (SMB/FTP) or F AX). Search (N ame) and Search (No.) : Searches by destination name or addre ss number . Sort (Name) and Sort ([...]

2-9 Registering Destinations > Registerin g Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destina tions (contact s) you added to the Address Book. 1 Display the screen. 2 Edit or delete the destination. T o edit the dest ination 1 Select the destination (contact s) or group to edit. Y ou can speci[...]

2-10 Registering Destinations > Registerin g Destinations in the Address Book 3 T o delete a member (group) T o delete a member from a group, select the destina tion you wish to delete and press [(Delete)] (the trash can icon). To d e l e t e Select the destination (contact s) or group to delete. GB0786_00 Address: Sales department 1 10:10 Cance[...]

2-11 Registering Destinations > Registerin g Destinations in the Address Book Printing Address List Y ou can print the list of destinations registered in the Address Book. Y ou can sort the list in the order of index or addre ss numbers of the destinations. 1 Display the screen. 2 Print Select [F AX List (Index)] or [F AX List (No.)]. System Men[...]

2-12 Registering Destina tions > Adding a Destination on One Touch Key Adding a Destination on One T ouch Key Add a new destination (co ntact or group) on One T ouch Key . Adding a Destination Add a new destination (co ntact or group). A ma ximum of 100 destination s can be registered. T o register a destina tion to a One T ouch Key , it must fi[...]

2-13 Registering Destina tions > Adding a Destination on One Touch Key Y ou can also press [Menu] to perform a mo re detailed search. Narrow Down : Advanced search by type of register ed destination (E-mail, Folder (SMB/FTP) or F AX). Search (N ame) and Search (No.) : Searches by destination name or addre ss number . Sort (Name) and Sort (No.) :[...]

2-14 Registering Destina tions > Adding a Destination on One Touch Key Editing and Deleting One T ouch Key Edit and delete the destina tions you added to One T ouch Key . 1 Display the screen. 2 Edit or delete the destination. T o edit the dest ination Select the One T ouch Key you wish to ed i t and press [Menu] followed by [Edi t]. To d e l e [...]

3-1 3 Methods F or Entering the Destina tion This chapter explains the follo wing topics: Entering the destination fa x number with the numeric keys ...... ....... ... ................ ............. ................ ........ .......... 3-2 Choosing from the Address Book ............. ................ ............. ................ ............. ...[...]

3-2 Methods For Entering the Destina tion > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure fo r entering the destination fax num ber with the numeric keys is expl ained below . 1 Display the fax number entry screen. Pressing the number with the numeric keys change[...]

3-3 Methods For Entering the Destina tion > Entering the destination fax number with the numeric keys 4 Press [OK]. Entry of the destina tion finishes. Key Description On Hook Press [On Hook] to conn ect to the telepho ne line. When the F AX number has been entered, the machine starts dialing to the receiving system. After pressing this key , yo[...]

3-4 Methods For Entering the Destina tion > Choosing from the Address Book Choosing from the Address Book Select a destin ation registered in the Ad dress Book. 1 Display the screen. 2 Select the destination. Press the checkbox to select the desired desti nation from the list. The selected destinations are indicated by a ch eckmark in the check [...]

3-5 Methods For Entering the Destina tion > Choosing from the Address Book Y ou can also press [Menu] to perform a mo re detailed search. Narrow Down : Advanced search by type of registered destination (All, F AX or Group). Search (N ame) and Search (No.) : Searches by destination name or addre ss number . Sort (Name) and Sort (No.) : Sorts the [...]

3-6 Methods For Entering the Destination > Choosing by One Touch Key Choosing by One T ouch Key Select the destination using the One T ouch Keys. 1 Display the screen. 2 Select the destination. Press the On e T ouch Keys whe re the dest ination is regi stered. Y ou can specify a one-touch key by on e-touch number by pressing th e Quick No. Searc[...]

3-7 Methods For Entering the Destin ation > Using the Speed Dial key Using the S peed Dial key Y ou can designate a three-d igit (001 to 100) One-touc h key number (speed dial) to se lect the destination. 1 Display the screen. 2 Enter a speed dial number . Enter the one-touch key number (speed dial number) with the numeric keys. The enter ed des[...]

3-8 Methods For Entering the Destination > Broadcast Tran smission Broadcast T ransmission This function allows you to send the same originals to sever al destinations in one operation. The machine stores (memorizes) or iginals to send in memory temporarily , and automatically repeat s dialing and transmission to the set destination after wards.[...]

3-9 Methods For Entering the Destination > Broadcast Tran smission Select the destination from the Address Book 1 Select the destination. Select the checkboxes of a ll destinations and press [OK]. Select the destination from the One-touch keys 1 Select the destination. Select all destinations a nd press [OK]. FAX On Hook Chain Check Address Book[...]

3-10 Methods For Entering the Destination > Using r edial Using redial Redial is a function allowing yo u to dial the last entered number once again. Use this when the receiving system does not re spond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Re call], and you can call the receiving s[...]

3-11 Methods For Enter ing the Destination > Using chai n dial Using chain dial Chain dial is a function that allows you to dial by linki ng fax n umbers of the receiving systems with a chain number created with a number common to severa l destinations. By setting multiple phon e numbers from several telephone comp anies to a chain number , you [...]

3-12 Methods For Enter ing the Destination > Using chai n dial 3 Enter the fax number to be added to the chain number . Select fax number from the Address Book Multiple destinations ca n be selected. When [OK] is pressed, "212" is automatically added to all destinations. For the procedure for selecting a destination in the address book[...]

3-13 Methods For Entering the De stination > Using favorites Using favorites A destination, transm ission time, and othe r transmission settings can be registered as a favorites. Af ter a favorites has been registered, it can be opened by simply selecting it from the Favorites scree n. By registering using the wizard format, you can check each s[...]

3-14 Methods For Entering the De stination > Using favorites When using the program mode Select a favorite to call up register ed settings.[...]

4-1 4 Sending F ax e s This chapter explains the follo wing topics: Basic transmission procedure ......... ................. ... ......... ................. ............. ................ ............. . ..................... ..... 4-2 Checking the Send S tatus ........... ................ ............. ............. ................ ............. [...]

4-2 Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedur e for using the fax system is explained below . 1 Pr ess the F AX k ey The base screen for fax appears. 2 Place the originals Refer to the machine’s Operation Guide for placing origi nals. 3 Specifing destination S pecify the tran smission destina [...]

4-3 Sending Faxes > Basic transmission procedure 5 Selecting the functions Set function s such as the scannin g density an d fax resolutio n. Press [Function Menu] to display al l the functions. For details, refer to Fax transmission functions on page 4-7. 6 Send Star t When scanning finishes, transmission st arts. When originals are placed in t[...]

4-4 Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Press the St atus/Job Cancel key . 2 Select the job to be sen t by priority override. Select the fax job to be sent by priority override and press [Menu] and th en [Priority Override]. Press [Y es]. Th e select[...]

4-5 Sending Faxes > Basic transmission procedure Cancelling the T ransmission The method for cancelling communication wit h this mac hine differs depending on the transmission method (memory transmission or direct transmission) an d communication form. Methods of canc elling in various cas es are explained here. Cancelling Memory T ransmission ([...]

4-6 Sending Faxes > Basic transmission procedure Cancelling T ransmissi on (during communication) Follow this procedure to break th e conn ection and stop transmission/reception. 1 Press the St atus/Job Cancel key . 2 Disconnection of communication. When communication is disconnected, transmission stop s. T o cancel direct transmission, refer to[...]

4-7 Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for transmission ar e shown at the bottom of the transmission screen. T o show other functions, press [Functions]. Use [ T ] or [ S ] to select the func tion. What do you want to do? Reference Page S pecify the original size. Original Size X page [...]

4-8 Sending Faxes > Original scan settings Original scan settings Original Size S pecify the original size to be scanned. 1 Display the screen. Press [Functions] and then [Original Size]. 2 Select the original size. Auto Metric, Inch, or Others Select the original size. Auto Automatica lly detects size of the original. Metric Select from A3, A4,[...]

4-9 Sending Faxes > Original scan settings Size Entry Press the text box and use [-]/[+] to enter a value. Original Orient ation T o scan the original in the correct orientation, specify whic h side of the or iginal is the top. T o set a 2-sided or book original, the orient ation of the placed original must be set. 1 Display the screen. For deta[...]

4-10 Sending Faxes > Original scan settings 2-sided/Book Original Select the type and orient ation of the binding based on the original. 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . 1-sided Set when using a 1-sided sheet o riginal. 2-sided * * Requires the do cument processor. Set when using a 2 -sided sheet or[...]

4-11 Sending Faxes > Original scan settings Sending Size Select size of image to be sent. 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . Functions Sending Size Same as Original Size Close 10:10 FAX TX Resolution 200x100dpi Normal Text+Photo Normal 0 Density Original Image 2/4 Add/Edit Shortcut Ready to send. FAX [...]

4-12 Sending Faxes > Original scan settings F AX TX Resolution Select fineness of images when sending F AX. The larger t he number , the better the image resolution. However , better resolution also means larger file sizes and long er send times. 1 Display the screen. 2 Select the resolution. Item Description 200 × 100 dpi Normal when sen ding [...]

4-13 Sending Faxes > Original scan settings Density Adjust the de nsity auto matically or manually . 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . Original Image Select original image type for be st results. 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . T ext+Photo Best fo r ori[...]

4-14 Sending Faxes > Original scan settings Zoom Reproduces the original size. Adju st the image to match the send size. 1 Display the screen. 2 Configure the function. Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you pr ess [Scan F inish]. 1 Displa[...]

4-15 Sending Faxes > FAX Direct Transmission F AX Direct T ransmission Scans all originals in to memory , then dials and sends. Scanni ng of the originals start s after the con nection is made with the receiving system, a llowing you to verify that each p age of the fax has been properly sent. 1 Display the screen. 2 Configure the function. Canc[...]

4-16 Sending Faxes > Manual Send Manual Send This method allows you to send orig inals b y pressing the S tart key af ter confirming that the telepho ne line has connected to the receiving system. 1 Press the F AX key . 2 Place the originals. 3 Press [On Hook]. 4 Dial the dest ination. Use the numeric keys to enter the number of the receiving sy[...]

4-17 Sending Faxes > FAX Delayed Transmission F AX Delayed T ransmission Set a send time. Y ou can use delayed tran smission to geth er with the b roadcast t ransmission f unction, e tc. The method for sending or iginals to one destination after se tting the start time is expl ained here. Batch T ransmission Function When fax originals to be sen[...]

4-18 Sending Faxes > FAX Delayed Transmission 2 Configure the function. Use [+]/[-] or the numeric key s to enter the transmission start time. FAX Delayed Transmission - Start Time 10:10 : (00 - 23) < Back (00 - 59) OK Cancel Ready to send. Ready to send. FAX Delayed Transmission Off On 10:10 Cancel OK 2 1 3 GB0092_00 GB0218_00[...]

4-19 Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that are queu ed, or to send del ayed transm issions imme diately rathe r than waitin g for the specified time, use the pr ocedure below . 1 Display the screen. 2 Canceling a job and i mmediate transmission. Cance[...]

4-20 Sending Faxes > Standby Transmission S t andby T ransmission During a communication, you can sca n originals and schedul e a next transm ission. When the firs t communication is completed, the machine automatical ly starts the scheduled next transmission. When using st andby transmission, you do not need t o wait when a communica tion has p[...]

4-21 Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is pro longed due to broadcast transmission or a next transmission being scheduled, the ma chine will first send originals for which interru pt send has been se[...]

4-22 Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a jo b is complete. 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . Ready to send. Functions Zoom 100% Close 10:10 Continuous Scan Off Off doc File Name Entry Job Finish Notice 3/4 Add/Edit Shortcut FAX On Hook Chain Check Address Boo[...]

4-23 Sending Faxes > File Name Entry File Name Entry Add a file name. Additional information such as Job No. and Date and T ime can also be set. 1 Display the screen. For deta ils, refer to the machine’ s Operation Guide . Ready to send. Functions Zoom 100% Close 10:10 Continuous Scan Off Off doc File Name Entry Job Finish Notice 3/4 Add/Edit [...]

5-1 5 R eceiving F ax es This chapter explains the follo wing topics: Fax reception ..... ............. ................ ............. ................ ............. ................. ............ ........ .................. ................ .. 5-2 Reception Method .............. ............. ................ ............. ................ .......[...]

5-2 Receiving Faxes > Fax reception Fax reception When using this machine as a F AX-dedicated machine that does not rece ive telephone calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Reception Method The methods for receiving faxes on the machine ar e shown below . Reception Method It[...]

5-3 Receiving Faxes > Fax reception Checking and Changing the Reception Method 1 Display the screen. 2 Select the reception method. For F AX Automatic Recept ion, select [Auto (Normal)]. System Menu/Counter. System Menu Send 10:10 Document Box FAX Favorites/Application 3/5 TX/RX Common 10:10 System Menu/Counter. Transmission < Back 1/2 Recept[...]

5-4 Receiving Faxes > FAX Automatic Reception F AX Automatic Reception When using this machine as a F AX-dedicated machine that does not rece ive telephone calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Flow of reception 1 Reception St arts When a fax has been sent to you, the machin[...]

5-5 Receiving Faxes > FAX Automatic Reception Memory Reception When the machine cannot print a fa x due to pape r running out or a paper jam s, it temporarily stores originals that ha ve been sent in the image memory . When the machine returns to the printable state, print ing starts. During memory reception , F AX Reception Printing Jobs are di[...]

5-6 Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconne cting the teleph one line du ring commu nication, us e the followin g procedu re. 1 Press the St atus/Job Cancel key . 2 Disconnection of communication. When communication is disconnected, reception stop s. Sta[...]

5-7 Receiving Faxes > Manual Rece ption Manual Reception This method allows you to receive faxes by pressing [Manua l RX] af ter confirming that the telephone lin e has connected to the send ing system. Flow of reception 1 The machine receives a call. When the machine receives a call, it rings. 2 Press [On Hook]. Press [On Hook] to estab lish th[...]

5-8 Receiving Faxes > Fax receptio n functions Fax reception functions The reception method and fax pr inting method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper . Duplex Print Output X pag e 5 -9 Receive a two-page fax on one page. 2 in 1 Print X pa ge 5-9 Print received faxes together as a [...]

5-9 Receiving Faxes > Fax reception settings Fax reception settings Duplex Print Output When received multiple p ages of data ar e the same width, th ey can be printed out on bot h sides of p aper having the same width as th e data. For more information about configuring settings, refer to Default fa x settings on page 9-2 . 2 in 1 Print When yo[...]

5-10 Receiving Faxes > Fax reception settings Media T ype for Print Output S pecify the paper type to be used for pr int output of the received fax. For more information about configuring settings, refer to Default fa x settings on page 9-2 . Setting the cassette for the pr int output of received faxes By specifying th e media type, faxes can be[...]

5-11 Receiving Faxes > Fax reception settings 3 Selecting the p aper type. 4 Set the p aper type. Configure paper settings for fax rece ption. When sele cti ng the paper type, select the same paper type as you selected in step 3. For more information about configuring settings, refer to Default fa x settings on page 9-2 . 10:10 System Menu/Count[...]

6-1 6 Using Con v enient F ax Functions This chapter explains the follo wing topics: Memory Forwarding ........... ............. ................. ............ ................. ............. ............ .............. ......... ................... .. 6-2 T ype of Forwarding Destination ................... ... .......... ............. ............[...]

6-2 Using Convenien t Fax Function s > Memory Forwar ding Memory Forwarding When you have received a fax, you can forwar d the received image to other fax machines or computers, or set printing. T ype of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all re ceived documents will be forwar[...]

6-3 Using Convenien t Fax Function s > Memory Forwar ding Registering Forwarding Destination Use the procedure below to regi ster a forwarding destination. 1 Display the screen. 2 Configure the function. Display the add destination screen an d follow the procedure below to register the forwar ding destination. Only one destination can be registe[...]

6-4 Using Convenien t Fax Function s > Memory Forwar ding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwardin g destination, refer to the Operation Guide for the machine to enter the address. 3 Press [End]. Changing and Deleting Registration Content s Use the procedure below to change or delete registration cont[...]

6-5 Using Convenien t Fax Function s > Memory Forwar ding To d e l e t e Select the destinatio n and press [(Dele te)] (the trash can icon). 3 Press [End]. Forwarding T ime Setting Register the st art time and end time between which forwardin g is enabled. 1 Display the screen. Forward Settings - Forward Destination 10:10 System Menu/Counter. Sa[...]

6-6 Using Convenien t Fax Function s > Memory Forwar ding 2 Configure the function. Select [All Day] or [Preset T ime]. If Preset T ime is selected, enter the [S tart T ime] and [End Ti m e ] . File Format Setting If you are sending the file as an E-mail atta chment or transferring it to a folder (SMB or FTP), select PDF , TIFF , or XPS as the f[...]

6-7 Using Convenien t Fax Function s > Memory Forwar ding 2 Configure the function. Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [O ff], [PDF/A-1a], or [PDF/A-1b]. File Sep aration When sending by e-mail transm ission, folder ( SMB) transmis sion, or folder (FTP) transmission, specify wh ether File Separa tion is performed. 1 Displ[...]

6-8 Using Convenien t Fax Function s > Memory Forwar ding E-mail Subject Add. Info. Setting S pecify whether any information will be ad ded to the subject of the E-mail. W hen adding information, you can select either Se nder Name or Sender . 1 Display the screen. 2 Configure the function. System Menu/Counter. System Menu Send 10:10 Document Box[...]

6-9 Using Convenien t Fax Function s > Memory Forwar ding FTP Encrypted TX Setting S pecify whether to use FTP encryption when you send dat a. 1 Display the screen. 2 Configure the function. NOTE T o use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. System Menu/Counter[...]

6-10 Using Convenien t Fax Function s > Memory Forwar ding Print Setting Y ou can set whether the mach ine should print received originals when forwarding them . 1 Display the screen. 2 Configure the function. File Name Registration Y ou can set the file nam e to be created when forwarding. Y ou can append information such as the date/time and t[...]

6-11 Using Convenien t Fax Function s > Memory Forwar ding 2 Configure the function. 1 Enter the file name. 2 Set additional information. If you do not want to add information to the documen t name, sele ct [None], and set [None] or [F AX No.] for sender name information addition. T o add document information , select [Date and Time], [Job No.],[...]

6-12 Using Convenien t Fax Function s > Memory Forwar ding Settings for Forwarding from Command Center RX (Forward Settings) Y ou can use Command Center RX on a computer co nnected to the network to specify the forwarding settings on this machine. Refer to the machine’ s Operation Guide for information on the network settings. Accessing Comman[...]

6-13 Using Convenient Fax Functions > Su b Address Box Function Sub Address Box Function Sub Address Box A Sub Address Bo x is a box for storing receive d originals on the machine to which the F AX System is to be installed. Using sub address reception function, you can store received origin als in a personal Sub Address Box. For the method for [...]

6-14 Using Convenient Fax Functions > Su b Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registe red. 1 Display the screen. 2 Configure the function. 1 Enter a box name and sub ad dress. For details on characte r entry , refe r to Character Entry Method o n page 1 1-2 . NOTE If user login administration is [...]

6-15 Using Convenient Fax Functions > Su b Address Box Function 2 Set the owner Select the owner of th e box. 3 Select shared settings If the box will be used by an individual, select [Private]. If it will be s hared with ot her users, select [Shared]. 4 Set the box p assword NOTE [Owner] will appear when user administration is turned on. NOTE [[...]

6-16 Using Convenient Fax Functions > Su b Address Box Function Up to 16 digit s can be entered for the box p ass word. Numbers from 0 to 9, alphabetical lette rs, spaces, "#", and "*" can be used. The p assword is required when printi ng the files from the box. 5 Select the delete after printing setting T o have an original [...]

6-17 Using Convenient Fax Functions > Su b Address Box Function 2 Changing/Deleting Changing 1 Select the box Press the box that you want to chang e and change the settings. 2 Change the box name. For details on characte r entry , refe r to Character Entry Method o n page 1 1-2 . 3 Change the box number. Change the box numbe r with the [+], [-],[...]

6-18 Using Convenient Fax Functions > Su b Address Box Function 4 Change the sub ad dress. For details on characte r entry , refe r to Character Entry Method o n page 1 1-2 . Deleting Press the box that you want to delete . Printing Originals from a Sub Address Box T o print the originals that have been sent to a Sub Address Box, use the followi[...]

6-19 Using Convenient Fax Functions > Su b Address Box Function 2 Selecting the Originals. 3 Print Set Delete af ter Print and enter a file name, and press the St a rt key . Printing starts. Checking Det ails Y ou can use the procedure below to ch eck the details of documents forwarde d to a Sub Address Box. 1 Display the screen. NOTE When the p[...]

6-20 Using Convenient Fax Functions > Su b Address Box Function 2 Selecting the Originals. Press […] for the document whose details you want to check. The det ails of the selected document are displayed. Document Box. Sub Address Box 10:10 1/1 OK Next > Cancel Menu Box Box:Box 10:10 Document Box. doc00006420100908144604 < Back Print Menu[...]

6-21 Using Convenient Fax Functions > Su b Address Box Function Deleting Originals af ter Printing from a Sub Address Box T o automatically delete the originals printed form the Sub Address Box, use the followin g operation. 1 Display the screen. 2 Configure the function. The original is dele ted after printing. Deleting Originals from a Sub Add[...]

6-22 Using Convenient Fax Functions > Su b Address Box Function 2 Deleting Printing a Sub Address Box List Y ou can print the Sub Address Box list in which the list of Box No.’ s and Box names of the registered Sub Addres s Boxes are descri bed. When there are originals in the Sub Address Boxes, the number of p ages is displayed. 1 Display the[...]

6-23 Using Convenient Fax Functions > Su b Address Box Function Sub Address T ransmission T o specify a Sub Address Box when sending a fax, follow the steps below . For the setting method whe n the machine receives originals, refer to Sub Address Box Fun ction on page 6-13 . 1 Press the F AX key . 2 Place the originals. 3 S p ecifying destinatio[...]

6-24 Using Convenient Fax Functions > Su b Address Box Function 4 Configure the function. 1 Display the screen. 2 Enter the sub address. Y ou can use up to 20 digits including the n umbers from 0 to 9, ‘ (sp ace)’, ‘#’ and ‘*’ characters to enter a sub addres s. 3 Enter the sub address p assword. Y ou can use up to 20 digits includin[...]

6-25 Using Convenient Fax Functions > Su b Address Box Function 5 Send St art. Check the destination and press the St ar t key . NOTE When On is selected in Entry Check for New Dest. , a confirmation screen is displayed for the entered F AX number . Re-enter the same F AX number and press [OK]. For de tails, refer to Entry Check for New Dest. in[...]

6-26 Using Convenient Fax Functions > Po lling Communication Polling Communication Polling communication is a communi cation mode in which t he transmission of originals on the sending ma chine is controlled by the rece iving machine. This allows the receiving machine to tailor the rece ption of or iginals to its own circumstances. This machine [...]

6-27 Using Convenient Fax Functions > Po lling Communication 2 Configure the function. Overwrite Setting T o allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing docu ment if the same name is added to the new file. If this option is set to [Prohibit], the exis ting docum ent will not be overwritten if[...]

6-28 Using Convenient Fax Functions > Po lling Communication Using Polling T ransmission 1 Press the Document Box key . 2 Place the originals. 3 Display the screen. 4 Select the functions Function Description 2-sided/Book Select the type and binding of original s. Scan Resolution Chooses the level of detail used for scanning originals. Density A[...]

6-29 Using Convenient Fax Functions > Po lling Communication For each of the functions, refer to Sending Faxe s on page 4-1 or the machine ’s Operation Guide . 5 S tart storing. Press the Start key . The originals are scanned and stored in the Polling box. Cancelling Polling T ransmissions T o canc el a polling transmission , delete the pollin[...]

6-30 Using Convenient Fax Functions > Po lling Communication Polling Reception This function automatically triggers tr ansmission of originals stored on the send ing machine when the receiving machine dials the sending mach ine’s number . Using sub ad dresses at the same tim e allows the communication modes de scribed belo w . Sub Address Bull[...]

6-31 Using Convenient Fax Functions > Po lling Communication Using Polling Reception 1 Press the F AX key . 2 T urn on polling recep tion. 3 S p ecifying destination. For details, refer to Methods For Entering the Destina tion on page 3-1 . 4 Press the St art key . Press the Start key . The operations for reception begin. NOTE When the other par[...]

6-32 Using Convenient Fax Functions > Po lling Communication Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equippe d [...]

6-33 Using Convenient Fax Functions > Po lling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Display the screen. 2 Select the original. 3 Print Enter a file name and set Job Finish Notice , and press the Star t key . Print ing starts. Document Box. Box Sub Address Box Job Box Removab[...]

6-34 Using Convenient Fax Functions > Po lling Communication Checking Det ails Use this procedure to check the details of an original stor ed in a Polling box. 1 Display the screen. 2 Select the original. Press […] for the document whose details you want to check. The det ails of the selected document are displayed. Document Box. Box Sub Addre[...]

6-35 Using Convenient Fax Functions > Po lling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. 1 Display the screen. 2 To d e l e t e Select the documen t you want to delete an d press [(Delete )] (the trash can icon ). NOTE If Delete T ransmitted File is set to [On], originals [...]

6-36 Using Convenient Fax Functions > En cryption Encryption This method allows you to communicat e with originals encrypted by th e sending system. Therefore, even when a third party tries to view the origin als in the m iddle of com munication b y some me ans, the thir d party is preven ted from knowing the actual content s of the originals. T[...]

6-37 Using Convenient Fax Functions > En cryption For the creation of the encryption key , numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or le tters arbitrarily . 1 Display the screen. 2 Configure the function. Press […] for the unregistered encryption key , enter the 16-digit encryption ke y , and press [OK].[...]

6-38 Using Convenient Fax Functions > En cryption Changing and Deleting Registrati on Content s of Encryption Key 1 Display the screen. 2 Change/Delete. Changing Press […] for the encryption key you want to change, enter the new encryption key , and press OK. Deleting Select the en cryption key you want to delete, an d press [(De lete)] (the t[...]

6-39 Using Convenient Fax Functions > En cryption 3 Finish changing/deleting. Press [End]. Using the Encrypted T ransmission When sending orig inals by encrypted transmission , use the Address Book register ed for encryption or set encrypted transmission when dialing directly using the nu meric keys. 1 Register the encryption key ahead of time. [...]

6-40 Using Convenient Fax Functions > En cryption 5 T urn on encrypted transmission. 1 Display the screen. 2 Select [On] for encryption. 3 Select the encryption key number . Select the en cryption key number th at you us ed to register the encryption key that you decided upon with the re cipient. For the procedure for registering a n encryption [...]

6-41 Using Convenient Fax Functions > En cryption 4 Select the encryption box. If you need to select an encryption box, set the box. T o enter the encryption box number , enter the box number (0000 to 9999) with the numeric keys and press [OK]. 5 Finish the encryp ted transmission settings. Press [OK]. 6 Send St art Press the Start key . The tra[...]

6-42 Using Convenient Fax Functions > En cryption Setting the Encrypted Reception T o conduct encryption communication operatin g the receiving system, follow the step s below . 1 Register the encryption key ahead of time. Register the encryption key that you decided u pon with the sender . For the procedure for registering a n encryption key , [...]

6-43 Using Convenient Fax Functions > Network FAX Network F AX The Network F AX function enables any PC, which is network ed to the machine, to per form sending and receiving of faxes. Its primary fea tures include the following. • PC-prepared doc ument can be sent an d received by fax witho ut being p rinted out. • An Addres s Book (in t he[...]

6-44 Using Convenient Fax Functions > Network FAX Setup The following preparation is needed befo re using Network F AX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, se lect the recipient PC [...]

6-45 Using Convenient Fax Functions > Network FAX Inst alling the Network Fax Driver The procedure for inst alling the Network Fax Driver is explaine d below . (The screens in Windows 7 are shown.) 1 Insert the DVD. 2 Display the in stall scr een. 3 Inst all using Custom Mode. 1 Select the print system to be installed. If the machine is set to a[...]

6-46 Using Convenient Fax Functions > Network FAX 4 Select F AX Driver . Remove the [KX DRIVER] checkmark, select t he [F AX Driver] checkbox, and click [Next >]. 5 Follow the instructions in the wizard to install the driver . 6 Finish the inst allation. Follow the on-screen instructions to rest art the system, if required. This completes the[...]

6-47 Using Convenient Fax Functions > Network FAX Basic T ransmission 1 Create the document to be sent. 1 Use an application on your comput er to create the document to be sent. 2 Set the original size and orien tation. 3 Select [Print] from the File me nu. The Print dialog box for the application that you ar e using will appear . 2 Select setti[...]

6-48 Using Convenient Fax Functions > Network FAX 3 Select settings on th e F AX Setting tab. 1 S p ecify fax settings such as the original si ze on the F AX Setting tab, and click [OK]. For detaile d information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-50 . 2 Y ou will return to the Print dialog box[...]

6-49 Using Convenient Fax Functions > Network FAX 6 Set the destination. 1 Use the keyboard to enter the destination fax nu mber in the [Address Setting] tab. 2 Click [Add to Destination List]. The destination information will appear in the address list. T o send to multiple destinations, repeat this operation. 3 T o use the Address Book, click [...]

6-50 Using Convenient Fax Functions > Network FAX Configuring the Driv er Default Settings Use the F AX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the st art button, click [Control Pane l], [Hardware and Sound], an d [Devices and Printers]. 2 Right-click the p[...]

6-51 Using Convenient Fax Functions > Network FAX Default Settings Dialog Box By setting the transmission co nditions that you use most in this dialog box, you can minimize the need to change the setti ngs each time. The Default Settings dialog b ox can be accessed by the following procedure: 1 Click the Star t button on the taskba r , click Con[...]

6-52 Using Convenient Fax Functions > Network FAX (2) Cover Pa ge T ab (3) Authent ication T ab Item Description Att ach Cover Page checkbox Check the checkbox when you want to add a cove r page to your transmission. Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login Us er Name or Promp[...]

6-53 Using Convenient Fax Functions > Network FAX (4) Sender Information T ab Enter your own informa tion into fie lds explained below to se nd a cover page with your faxes. Item Description Comp any A maximu m of 64 ch aracters ca n be entered . Dep artment A maximu m of 64 ch aracters ca n be entered . Name A maximum o f 32 charac ters can be [...]

6-54 Using Convenient Fax Functions > Network FAX Changing T ransmit Settings T ransmit Set tings can be chang ed at the time of transm ission. (1) Selecting a Destinati on from the Address Book 1 T o enter a fax number or use the address book, click the [Select from Address Book] button. 1 Enter the fax number of the destina tion from th e keyb[...]

6-55 Using Convenient Fax Functions > Network FAX 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. T o select a group of destinations, select Group from the filter's drop-down men u. Select the desired destination and cli ck on the Add> button. The select [...]

6-56 Using Convenient Fax Functions > Network FAX (2) Subaddress-Based Communication 1 Open the Option Se ttings dialog box. Click on the Option Settings button in the Address Setting tab of the T ransmit Se ttings dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. • A maximum of 20 characters can be e[...]

6-57 Using Convenient Fax Functions > Network FAX (3) Cover Page Setting s A Cover Page can be set as the first page of a fax transmission. In addition to th e standard templates for Cover Pages, or iginal templates can be created and used. T o attach and transmit a Cover Page, place a check in the check box for Att ach Cover Page in the Cover P[...]

6-58 Using Convenient Fax Functions > Network FAX Using Cover Pages Cover Page Selection (T ransmission Settings) The Cover Page is att ached to th e fax and sent as the first p age. About Cover Pages The Cover Page can be selected from a templa te. The Cover Page cont ains such destination information and sender information as that shown below [...]

6-59 Using Convenient Fax Functions > Network FAX Att aching and T ransmitting a Cover Page The procedure for att aching and transmitting a Cover Page is shown below . 1 Open the T ransmit Settings d ialog box. Perform S teps 1 to 7 of the Basic T ransmission meth od given on page 6-47 to display the T ransmit Settings dialog box. When selecting[...]

6-60 Using Convenient Fax Functions > Network FAX 4 Add the destination to the destination list. 1 Add this information to the Destination L ist by clicking on the Add to Destination List button. 2 T o change the recipient information of a destination that has been added to the Destination List , select the destina tion to be changed and click o[...]

6-61 Using Convenient Fax Functions > Network FAX 5 Att ach a Cover Page. Click on the Cover Page t ab and place a check in the Attach Cover Page checkbox. 6 Select the Cover Page to be att ached. Select a Cover Page template from th e Cover Page T emplates list. 7 Check the content s of the Cover Page. 1 Click on the Preview button. A preview o[...]

6-62 Using Convenient Fax Functions > Network FAX 8 Edit the Message. 1 Click on the Edit Message button. 2 Enter the messag e to be added to the Cover Pag e and click on the OK button. 9 Tr a n s m i t . Click on the Send button to begin the transm ission. Item Description Message A maximum of 1,000 char acters can be entered.[...]

6-63 Using Convenient Fax Functions > Network FAX Cover Page Registration (Default Settings) If the Cover Page is registered in th e Default Settings, the action of sele cting the Cover Page for each tra nsmission can be omitted. T emplate Selection Select the Cover Page template to be register ed in the Default Settings. The registration method[...]

6-64 Using Convenient Fax Functions > Network FAX 4 Check the content s of the Cover Page. 1 Click on the Preview button. A preview of the currently selected te mplate will be displayed. T o display a different template, use the drop-dow n menu at the top of the dialog box or click on the W or X button. The template display magnification can als[...]

6-65 Using Convenient Fax Functions > Network FAX Sender Information Registration Please register the sender information to be includ ed on the Cover Page. Creating New Cover Page T emplates Perform the following procedu re to create an original Cover Page template. 1 Open the Default Se ttings dialog box. Perform the Default Settings D ialog Bo[...]

6-66 Using Convenient Fax Functions > Network FAX 2 Enter the characters. From the Menu ba r , click on Insert and then T extbox and then posi tion the textbox and enter the char acters. 3 Position the field box. From the Menu b ar's Insert menu, select the field box to be positioned. The following field boxe s can be used. Use them as requ[...]

6-67 Using Convenient Fax Functions > Network FAX 4 Position the figures, textboxes, etc., to create a Cover Page. 5 From the Menu ba r click on File and then Save As , enter the file name, and click on the Save button. 6 Close the Edit Cover Page screen. 7 The new template will be registered at th e top of the list and can now be selected. Send[...]

6-68 Using Convenient Fax Functions > Network FAX T ransmission Control Perform the following procedu re when you want to use your computer to verify the st atus of a fax transmission curren tly being processed, or to actually terminate that transmission. Once a fax transmis sion starts being processed, a T ransmiss ion Control icon will be disp[...]

7-1 7 Using a Connected T elephone This chapter explains the follo wing topics: F AX/TEL Auto Switch Recept ion ........ ................ ............. ................ ............. ................ ............. .. ...................... 7-2 F AX/Answering Machine Auto Swit ch Reception ......... ............. ................. ............ .....[...]

7-2 Using a Connecte d Telephone > FAX/TEL Auto Switch Recep tion F AX/TEL Auto Switch Reception This reception method is convenient when usin g both telephone and fax on a single telephone line. When fax origin als have been sent, the machine au tomatically receives them, a nd when the other party is calling from a telephone, the machine makes [...]

7-3 Using a Connecte d Telephone > FAX/TEL Auto Switch Recep tion 1 The telephone rings. The connecte d telephone set makes a ringing to ne. Note that if [0] (zero) is set as the number of rings (for F AX/T EL Auto Switch ), the conn ected telep hone does not ring. 2 Answer the call. When the call is from a telephone 1 The machine makes a ringin[...]

7-4 Using a Connecte d Telephone > FAX/Answ ering Machine Auto Switch Reception F AX/Answering Machine Auto Switch Reception This method is convenient when usi ng both the answer ing machine and fax. When fax originals have been sent, the machine receives them automatically , an d when the call is from a telephone, th e machine follows the func [...]

7-5 Using a Connecte d Telephone > FAX/Answ ering Machine Auto Switch Reception 1 The telephone rings. The connected telephone set makes ringing tone the set number of times. 2 The answering machine responds. When the call is from a telephon e, but the user is abse nt The answering machine pla ys a response message, and st arts recording the oth[...]

7-6 Using a Connected Te lephone > DRD Reception (Availabl e for inch versions only) DRD Reception (A vailable for inch versions only) This reception mode utilizes th e Distinctive Ring Pattern service available th rough some telephone co mpanies. With this service, you can use two or more fax numbers on a single te lephone line. Thus, you can u[...]

7-7 Using a Connected Te lephone > DRD Reception (Availabl e for inch versions only) 2 Answer the call. The machine will then ring using the predetermined ring p attern. When the call is from a telephone Lift the handset and speak with the other party . When the conve rsation is over , fax recept ion can be initiated manuall y . When the call is[...]

7-8 Using a Connecte d Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving sy stem needs to switch to fax, use this method to send origina ls. 1 Place the originals. 2 Dial the dest ination. Lift the handset, and dial the number of the receiving system. 3 Check if the telephone line ha[...]

7-9 Using a Connecte d Telephone > Manual Reception Manual Reception Use this method when you want to receive ori ginals after t alking to the person at the sending system. 1 The telephone rings. When there is an inco ming call, the telephone connected to the machine makes a ringing tone. 2 Lif t the handset. Lift the handset of the telepho ne. [...]

7-10 Using a Connecte d Telephone > Remote Switch Function Remote Switch Function Y ou can start fax re ception by operation from the connected telep hone set. This function is convenient for using this machine and a teleph one set (commercially available pro duct) in com bination installed at place s distant from each ot her . Using the Remote [...]

8-1 8 Chec king T r ansmission R esults and R e gistr a tion Sta tus This chapter explains the follo wing topics: V a rious T ools for Checking Tr ansmission Results and Regi stration St atus ........... ............. ................ ............. .. 8-2 Checking F AX Job History ........... ............. ................ ............. ...........[...]

8-2 Checking Transmission Results and Registration Status > Various Tools for Checking Tr ansmission Results and V arious T ools for Checking T ransmission Result s and Registration S t atus Check the fax transmission results and re gistration status using the following tools. T ool Display Location Content s to Check Timing of Check Reference P[...]

8-3 Checking Transmission Result s and Registration Status > Checking FAX Job History Checking F AX Job History Display the history of the latest 100 each of send and receip t results on the display for checking. Displaying Job Log Screen 1 Display the screen. Press [Send Job Lo g] to check send result, [Print Job Log] to ch eck receipt result, [...]

8-4 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports Printing Administrative Report s Y ou can print various administrative report s to check the result s of fax transm ission or the status of the functional setup. Send Result Report s Each time you send a fax, you ca n print a report to confirm whether t[...]

8-5 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports Report for Job Canceled before Sending Print a send result repo rt when the jo b is cance led before be ing sent. 1 Display the screen. 2 Configure the function. Press [Off], [On]. Send Result Report Co m pleted Co m pleted Send Result Report With trans[...]

8-6 Checking Transmission Results and Registration Status > Prin ting Administrative Re ports F AX RX Result Report s Each time you receive a fax, you can pr int a report to confirm whether the fax was received successfully . 1 Display the screen. 2 Configure the function. Press [Off] (not to print), [On] (to print), or [Error and Forwa rd Only][...]

8-7 Checking Transmission Results and Re gistration Status > Activity Report Activity Report Activity reports are repo rts of both the se nt faxes and the received faxes. Each re port lists th e history of the latest 50 sent or received fax dat a. When automatic printout is selected, a report is printed out automatically af ter every 50 faxes se[...]

8-8 Checking Transmission Results and Re gistration Status > Activity Report Press [Outgoing F AX Report] to print the sent fax report, and press [Incoming F AX Report] to print the received fax report. Automatic Printout An activity report is printe d out automatically after every 50 fax es sent or r eceived. 1 Display the screen. Press [Outgoi[...]

8-9 Checking Transmission Results and Registration Status > Status Page S t atus Page A status p age provides info rmation on a number of user setups. F AX-related information includes the Local F A X Number , Local F AX Name, fax line setting, etc. Y ou can print it out as necessary . 1 Display the screen. 2 Print A status pa ge is printed. Sys[...]

8-10 Checking Transmission Re sults and Registration Status > Repo rting FAX Receipt Result by E-mail Reporting F AX Receipt Result by E-mail Fax receipt can als o be notified by e-mail in st ead of checking the receipt result report. 1 Display the screen. NOTE This setting is displayed when the F AX RX Resu lt Report setting is [On] or [Error a[...]

8-11 Checking Transmission Re sults and Registration Status > Repo rting FAX Receipt Result by E-mail 2 Select the destination. Select from the add ress book Enter the E-mail address For details on character entry , refer to Character Entry Method on page 1 1-2 . Add 10:10 System Menu/Counter. Ext. Address Book Address Entry Address Book Cancel [...]

8-12 Checking Transmission Re sults and Registration Status > Conf irmation Screen of Destinatio ns Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation scre en of destinations appears after pressing the Start key . For details, refer to Dest. Check before Send in the machine’s Operatio n Guide.[...]

8-13 Checking Transmission Re sults and Registration Status > Conf irmation Screen of Destinatio ns 3 Press [Check]. When you ha ve finished checking all d estination s, press [ Check]. 4 Press the St art key . S tart sending. Destinations Check 10:10 Check the destinations and press [Check]. Menu 1/2 123 3333 44444 99999 Cancel Check 123 3333 4[...]

9-1 9 F ax Settings This chapter explains the follo wing topics: Default fax settings ............ ............. ................. ............ ................. ............. ................ ...... ................ .......... ........ 9-2 Operation method ................. .... ............. ................ ............. ................ .......[...]

9-2 Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as fo llows: 1 Display the screen. 2 Configure the function. Refer to System Menu Settings on the following p age and configure as needed. NOTE If user login administration is enable[...]

9-3 Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system men u are shown below . NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference Page Report Print reports to check the machine settings and status. Default settings for printing the [...]

9-4 Fax Settings > Default fax settings Report Print reports to ch eck the ma chine setting s and status. Def ault settings for print ing the resu lt reports can als o be configured. Report Print Admin Report Settings Result Report Setting Item Description Stat us P ag e A st atus page provides information on a number of user setups. F AX-relate[...]

9-5 Fax Settings > Default fax settings Cassette/MP T ray Settings Select pap er size and media type for Cassette 1 to 3. Cassette1 (to 3) Multi Purpose T ray Fax reception is not possible using the multi purpos e tray . Common Settings Configures overall machine oper ation. Sound Function Default s Item Description Paper Size Set the p aper siz[...]

9-6 Fax Settings > Default fax settings Paper Output FA X Settings related to the fax function ca n be configured. TX/RX Common T ransmission Item Description Paper Output Se lect output tray respectively for copy jobs, print jobs from Job Box, computers, and F AX RX dat a. Va l u e : Inn er T ray , Finishe r T ray , Job Separator Tray NOTE : If[...]

9-7 Fax Settings > Default fax settings Reception Dialing Mode(Inc h version only) Select the telephone line according to the type you are contracted wit h. Please no te that selecting a wrong telephone li ne will prevent you from sending fax. Va l u e : T one(DTMF), Pulse(10PPS) This item is included in the Quick Setup Wizard. R efer to Quick S[...]

9-8 Fax Settings > Default fax settings TX/RX Rest riction This function allows you t o send or r eceive origin als only when communica tion requir ements are met. For details, re fer to T ransm ission Restriction on page 9-10 . 2 in 1 Print When you receive a multi-page S tatement or A5 size original, this function prints 2 pages of the origina[...]

9-9 Fax Settings > Default fax settings Forward Settings When you have rece ived a fax, you can fo rward the rece ived image to other faxes and comp uters or specify a num ber of copies. For details, re fer to Memory Forwarding on p age 6-2 . Adjustment/Maintenance Adjust printing quality and co nduct machine maintenance. Service Setting Item De[...]

9-10 Fax Settings > Transm iss ion Restriction T ransmission Restriction This function allo ws you to send or re ceive originals only when communication requ iremen ts are met. Using this function can limit other parties with which you can communicate. S pecifically , you must register communi cation requir ements (Permit F AX No./Perm it ID No.[...]

9-11 Fax Settings > Transm iss ion Restriction Registering Permit F AX No. 1 Display the screen. Prerequisites Reception Rejection Requirement s Reception Rejectio n • Register Reject F AX numbers.* (Refer to Registering Reject F AX No. on pa ge 9-14 .) • Reception restriction settings are specified in [Reject List] in Receptio n Restriction[...]

9-12 Fax Settings > Transm iss ion Restriction 2 Add a permit fax number . Use the numeric keys to e nter Permit F AX No, and press [OK]. Up to 20 digit s can be entered. 3 T o register another permit fax number , repeat step 2. Changing and Deleting Permit F AX No. 1 Display the screen. NOTE Press [Pause] to insert a pause (-) betwee n numbers.[...]

9-13 Fax Settings > Transm iss ion Restriction 2 Change/Delete. Changing Press […] for Permit F AX No. you want to change, and enter the new number . Deleting Select Permit F AX No. you want to delete, an d press [(De lete)] (the trash can ic on). NOTE For the procedure for enterin g a number , refer to Registering Permit F AX No. on page 9-1 [...]

9-14 Fax Settings > Transm iss ion Restriction Registering Reject F AX No. 1 Display the screen. 2 Add a Reject F AX No. Use the numeric keys to enter Reject F AX No, and pr ess [OK]. Up to 20 digi ts can be entered. 3 T o register another Reject F AX No, repeat step 2. NOTE Up to 25 Reject F AX numbers can be registered. NOTE Press [Pause] to i[...]

9-15 Fax Settings > Transm iss ion Restriction Changing and Deleting Reject F AX No. 1 Display the screen. 2 Change/Delete. Changing Press […] for Reject F AX No. you want to change, and enter the new number . NOTE For the procedure for enterin g a number , refer to Registering Reject F AX No. on page 9-14 . System Menu/Counter. System Menu Se[...]

9-16 Fax Settings > Transm iss ion Restriction Deleting Select Reject F AX No. you wa nt to d elete, and pr ess [(Delet e)] (the tras h can icon ). Registering Permit ID No. 1 Display the screen. NOTE Up to 10 Permit ID numbers can be registered. TX/RX Restriction - Reject No. List 10:10 System Menu/Counter. End Menu 1/1 6543 3 4 2 Reject No. Li[...]

9-17 Fax Settings > Transm iss ion Restriction 2 Add a Permit ID No. Use [+]/[-] or the numeric key s to enter Pe rmit ID No. (0000 to 9999), an d press [OK]. 3 T o register another Permi t ID No, rep eat step 2. Changing and Deleting Permit ID No. 1 Display the screen. Add - FAX ID 10:10 (0000 - 9999) Cancel OK System Menu/Counter. System Menu/[...]

9-18 Fax Settings > Transm iss ion Restriction 2 Change/Delete. Changing Press […] for Permit ID No. you want to change, and en ter the new number . Deleting Select Permit ID No. you wan t to delete, and pres s (Delete) (the tras h can icon). NOTE For the procedure for enterin g a number , refer to Registering Permit ID No. on page 9-16 . ID:1[...]

9-19 Fax Settings > Transm iss ion Restriction Setting Send Restriction Restrict the othe r parties to which you send originals only to the ones regi stered in Permit F AX No. and Permit ID No. as well as the ones registered in the Address Book. T o chang e the sending restric tion, follow the ste ps below . 1 Display the screen. 2 Configure the[...]

9-20 Fax Settings > Transm iss ion Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders register ed in Permit F AX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject Li st] for Receptio n Restriction so that reception from send[...]

9-21 Fax Settings > Transm iss ion Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown wh en [Reject List] is set for Reception Restric tion. T o change the r eception re striction for the unknow n fax num ber , follow the st eps below . 1 Display the screen. 2 Configure the function. T o receive [...]

9-22 Fax Settings > Unusable Time Unusable T ime This feature sets a time period during wh ich the machine will not print received faxes. 1 Display the screen. IMPORT ANT When Unusable T ime is set, in additi on to fax printing, all other printing op erations are prohibited dur ing the unusable time period, including printing of copy jobs and pr[...]

9-23 Fax Settings > Unusable Time 2 Configure the function. Set the unusable time Use [+]/[-] or the numeric key s to enter th e start time and end time, and pr ess [OK]. Set the cancel code S pecify the code to temporarily cancel the unusable setting during unusable time. Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK].[...]

9-24 Fax Settings > Account Management Account Management Account management is user man agement that specifies th e users who can use the mach ine and job acco unting that controls the usage per accoun t. In user accounting, up to 100 users can be managed using User ID and Password . In job accounting, the st atus of fax use per account can be [...]

9-25 Fax Settings > Account Management • Broadcast transmission • Sub address tran smission • Output from Sub address Box • Encrypte d transmiss ion • Manual sen d when diale d from this machine to the receivin g system • Polling transmission • Network F AX transmission When job accounting has been en abled, batch transmission func[...]

9-26 Fax Settings > Account Management 3 Log in. Simple Login If this screen is displayed during ope rations, sele ct a user a nd log in. Refer to Simple Login on the machine’s Operation Gui de . NOTE If Network Authentication is selected as the user authentication method, eithe r Local or Network can be selected as the auth entication destina[...]

9-27 Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enable d, you need to enter an Account ID when using the machine. Login 1 Enter the account ID. If this screen is displayed duri ng operations, enter the account ID. 2 Log in. NOTE If you entered a wron g character , press the Clea[...]

10-1 10 T r oubleshooting This chapter explains the follo wing topics: Indicators During Sending/Receiv ing Operation ................. ............. ................ ............. ............. ......... ............. 10-2 Responding to an Attention Indicator Flashes .... ...... ............. ................ ............. ............. ..........[...]

10-2 Troubleshooting > Indica tors Duri ng Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processin g and Memory indicators show the fax transmission status. •T h e processing indi cator blinks during fax transmission an d reception. •T h e Memory indica tor blinks when source data is being stored in memo ry fo[...]

10-3 Troubleshooting > Prec autions When Turning Power OFF Precautions When T urning Power OFF T o receive faxes with the power turned of f, press the Power key on the operation panel. Y ou cannot automatically receive a fax when the main power switch is turned of f. Before turning of f the main power switch, press the Power key on the operation[...]

10-4 Troubleshooting > Me ssages Messages When an error occurs, the display may show one of the messages listed below . These will help you identify and correct the problem. NOTE When a transmissio n error occurs, a se nt/receipt result report is produ ced. Check the error code shown in the report and refer to Error Code List on p age 10-6 for a[...]

10-5 Troubleshooting > Me ssages Restricted by Job Accou nting. Cannot print. ― Fax transmission is proh ibited by Job Accounting. No further operation is possible. Press [End]. The job is canceled. Check the setting for Job Accounti ng. Refer to the machine’s Operation Guide. Scheduled sen ding jobs exceeded. ― The number of jobs has exce[...]

10-6 Troubleshootin g > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX /RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code d epending on th e communication speed setting. Error Code Possible Cause/Action Busy Failed to establish con[...]

10-7 Troubleshootin g > Error Code List U01600 Communi cation error occurred during reception of high-speed tran smission. Ask the sen der to reduce the transmission speed and send again. NOTE If the communication error occurs frequently , chan ge the default setting of RX S tart S peed in System Menu. U01700 - U01720 Communication error occurre[...]

10-8 Troubleshootin g > Error Code List U04100 Recip ient machine is not equipped with a sub address box function, or the sub address does not match. U04200 Encrypted transmission was canceled because the specified box is not re gistered. U04300 Encrypted transmission was canceled b ecause the recipient fa x is not equipped with an encrypted com[...]

10-9 Troubleshooting > Tr oubleshooting T roubleshooting When a proble m occurs, f irst check t he following. If the prob lem persists, contact yo ur dealer or service re presentative. Symptom Checkpoint Corrective Action Reference Page Cannot send documen t. Is the modular cord connected correctly? Connect the modular cord correctly . ― Is Se[...]

10-10 Troubleshooting > Tr oubleshooting Cannot output from a Sub Address Box. Is the box password been set? En ter the correct box password. 6-13 Cannot use po lling reception. Is polling transmission being used correctly on the sending machine? Check with the recipient. ― Cannot use sub addre ss bulletin board communication. Does the other p[...]

11-1 11 A ppendix This chapter explains the follo wing topics: Character Entry Method .. ............. ................ ............. ................ ............. ................ ............. .. ..................... ....... 1 1-2 S pecifications .................. ............. ................ ............. ................ ............. ....[...]

11-2 Appendix > Character Entry Method Character Entry Method T o enter characters for a name, use the on-display keyboard in the touch panel following the step s as explained below . Entry Screens Lower-case Letter Entry Screen NOTE QWERTY , QWERTZ and AZERTY are keyboa rd layouts the same as a PC keyboard are availa ble. If necessary , change [...]

11-3 Appendix > Character Entry Method Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/ Key Description 13 [ S ]/[ T ] T o enter a number or symbol not shown in the keyboa rd, press the cursor key and scroll the screen to vie w other numbers or symbols to enter . Input: Limit: < Back Next > Cancel AB Del. 2 32 ABC A/ [...]

11-4 Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘L ist A-1’ for an example. 1 Enter 'List', (sp ace). T o shift from lower case to upper case letters, press [a/A]. T o shift from upper case to lower case letters, press [A/a]. 2 Enter 'A-1'. T o enter numbers or symbols, press [AB[...]

11-5 Appendix > Specifications S pecifications F AX function NOTE S pecifications are subject to change without notice. Item Description T yp e Optional F AX kit Compatibility G3 Communication Line Subscriber telephone lin e T ransmission Time 3 seconds or less (33600 bps, JBIG , ITU-T A4-R #1 chart) T ransmission S peed 33600/31200/28800/26 400[...]

11-6 Appendix > Specifications Network F AX functions * The maximum amounts noted above may not be attainable depending upon certain machine condi tions. Item Description Hardware IBM PC-A T comp atible computer Interface 10BASE-T or 100BASE-TX Operating system Windows XP , Windows Server 2003, Windows Vist a, Windows Server 2008 and Windows 7 T[...]

11-7 Appendix > Menu Map Menu Map One T ouch Key (page 3-6 ) Address Book (page 3-4 ) Ext. Address Book (refer to Command Center RX User Guide ) Add Dest. (page 3-2 ) Functions Original Size (page 4-8 ) Original Orientation (page 4-9 ) Mixed Size Originals (page 4-9 ) 2-sided/Book Original (page 4-10 ) Sending Size (page 4-1 1 ) F AX TX Resol ut[...]

11-8 Appendix > Menu Map F AX Menu Manual RX (page 5-7 ) Outgoing F AX Log (page 8-7 ) Incoming F AX Log (page 8-7 ) Outgoing F AX Report (page 8-7 ) Incoming F AX Report (page 8-7 ) T oner S tatus (refer to the machine’s Operat ion Guide ) Paper S tatus (refer to the machine’s Operat ion Guide ) Removable Memory (ref er to t he machine’ s[...]

11-9 Appendix > Menu Map Report (page 9-4 ) Report Print (p age 9-4 ) S tatus Pag e (page 8-9 ) Font List (refer to the machine’s Operation Guide ) Network S tatus (refer to the machine’s Operation Guide ) Service S tatus (refer to the machine’s Operation Guide ) Accounting Report (refer to the machine’s Operation Guide ) Sub Address Box[...]

11-10 Appendix > Menu Map Copy (refer to the machine’s Operation Guide ) Send (refer to the machine’ s Ope ration Guide ) Document Box Sub Address Box (page 6-13 ) Job Box (refer to the machine’ s Operati on Guide ) Polling Box (page 6-26 ) F AX (page 9-6 )T X / R X C o m m o n (page 9-6 ) Encryption Key Registration (page 6-36 ) F AX Remo[...]

11-11 Appendix > Menu Map Printer (refer to the machine’ s Operation Guide ) System (refer to the machine’ s Opera tion Guide ) Date/T imer Date/Time (p age 1-1 0 ) Date Format (refer to t he machine’s Operation Guide ) T ime Zone (page 1-10 ) Auto Panel Reset (refer to the machine’s Operation Guide ) Panel Reset T imer (refer to the mac[...]

11-12 Appendix > Received FAX Sizes an d Paper Prio rity (Inch Model) Received F AX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orient ation, the machine automatically chooses the printing paper acco rding to the following priority . Same Size Override Received F AX Size Priority [...]

11-13 Appendix > Received FAX Sizes an d Paper Prio rity (Inch Model) NOTE The abbreviations den ote the following paper sizes. ST : S tatement STR: S tatement-R L T : Letter LT R : L e t t e r - R LG: Legal LD: Ledger When a paper type is selected in Media T ype , a received fax is printed using the matching p aper source. (Refer to page 5-1 0 [...]

11-14 Appendix > Received FAX Sizes an d Paper Prio rity (Inch Model) Reduced RX Sizes Received F AX Size Priority Paper Siz e 1 * * Paper orientation is different from th e received document. The image is printed after being ro tated 90°automatically. : indicates pri nt output on two she ets. 2 * * *,** 3 *** * 4 * ** 5 ** ** Print the receive[...]

11-15 Appendix > Received FAX Sizes an d Paper Priority (Metric Model) Received F AX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orient ation, the machine automatically chooses the printing paper acco rding to the following priority . Same Size Override Received F AX Size Priori[...]

11-16 Appendix > Received FAX Sizes an d Paper Priority (Metric Model) * Paper orientation is different from the received do cument. The image is pr inted after being rotated 90°automatically. ** Folio size original is reduced to match A4 size paper. : indicates print outp ut on two sheets. NOTE The abbreviations den ote the following paper siz[...]

11-17 Appendix > Received FAX Sizes an d Paper Priority (Metric Model) Reduced RX Sizes Received F AX Size Priority Paper Size 1 * * Paper orientation is different from the received do cument. The image is pr inted after being rotated 90°automatically. : indicates print output on three sheets. 2 **** * * * 3 ** , * * * * * * 4 * *,** ** 5 *** *[...]

Index-1 Index Numerics 2 in 1 Print 5-9 A Account Management 9-24 Address Book 2-2 , 3-4 Adding a contact 2-2 Adding a Group 2-6 Change/Dele tion 2-9 Printing Address List 2-11 Search 3-4 Select a Destination 3-4 B Batch Print 5-9 Batch Transmission Function 4- 17 Broadcast Transmission 3-8 C Cancel Cancelling Delayed Transmission 4-19 Cancelling D[...]

Index-2 N Network FAX 6-43 Basic Transmission 6-47 Configuring the Driv er Default Settings 6- 50 Flow of Receiving 6-43 Flow of Sending 6-43 Installing the Network Fax Driver 6-45 Setup 6-44 No Print Output 10-9 O One-touch Keys 2-12 Adding a Destination 2-12 Change/Dele te 2-14 Select Destination 3-6 Operation Panel 1-4 Original 2-sided/Book Orig[...]

Index-3 T Telephone Line 1-7 , 9-7 Time 1-10 , 9-3 Touch Panel 1-5 Transm ission Restr iction 9-10 Communication Establishing Requir ements 9-10 Permit FAX No. 9-11 Permit ID No. 9-16 Prerequisites 9-10 Reception Rejectio n Requirem ents 9-11 Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Num ber Recept[...]

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F irst Edition 20 1 2 . 0 4 5JR KMEN000[...]