Brother PT-D400 manual

www.brother.com Read this User ’s Guide before you start using your P-touch. Keep this User ’s Guide in a handy place for future reference. Please visit us at http://support.brother.com/ where you can get product support and answers to frequently asked questions (FAQs). ELECTRONIC LABELING SYSTEM[...]

INTRODUCTION Thank you for purchasing the P-touch labeler PT -D400. Your new P-touch labeler is an ea sy to operate, feature packed label ing system that makes creating professional, high quali ty labels a breeze. This manual contains various precauti ons and basic procedures for using this labeler. Read this manual carefully befo re using and keep[...]

INTRODUCTION 1 Contents Safety Pr ecautions ............. .......... ........... .......... ............. ........... .......... ........... ........ 3 General Precautions ............ .................. ................ .................. .................. ............ 5 GETTING STARTED....................... .............. ................. ....[...]

INTRODUCTION 2 LABEL PRINTING .......... .................................................. .......20 Label Preview ................ ................ ............... ................ .............. ................. ........ 20 Printing Labe ls .............. .......... ........... ............. .......... ............. ........... .......... .....[...]

INTRODUCTION 3 Safety Precautions Safety Preca utions To prevent injury and damage, important notes are explained using various symbols. The symbols and their me anings are as follows: The symbols used in this manual are as follows: WARNING Indicates a potent ially hazardous situation which, if not avoided, could result in death or serio us injurie[...]

INTRODUCTION 4 Safety Precautions Do not use a damaged or leaking battery as the fluid may get on your hands. Do not use a deformed or leaking battery or one whose label is damaged. There is a possibility of generating heat. Do not touch metal parts around the print head immediately after printing. When the P-touch labeler is not being used, store [...]

INTRODUCTION 5 General Precauti ons General Precauti ons • Depending on t he location, materia l, and environmental co nditions, the labe l may unpeel or become irremovab le, the color of the label may change or be transferred to other objects. Before applying the label, check the environmental conditions and the material. • Do not use the P -t[...]

6 Unpacking Your P-touc h labeler GETTING STARTED Unpacking Your P-touch la beler LCD Display & Keyboard Carton Contents P-touch labeler Starter Tape Cassette AC adapter (optional on the PT-D400) User’s Guid e 12 3 4 5 6 81 0 9 1 1 7 12 15 16 17 18 19 20 31 30 29 28 27 26 25 21 22 23 24 14 13 35 34 33 32[...]

GETTING STARTED 7 Power Supply a nd Tape cassette NOTE • The text that you enter can be up to 80 characters in length . • Use ( ) in combination wit h the letter and number keys to type uppercase letters or the symbols indicat ed on the upper-right corner of the keys. • Use with ( ) to go to top of the text. Use with ( ) to go to end of the t[...]

8 Power Supply and T ape cassette GETTING STAR TED NOTE • When using AC adapter (AD-E001): x Insert the plug on the adapter cord into the AC adapter jack on th e side of the machine. x Insert the plug into the nearest standard elect rical outlet. For memory back up, we recommend using AA alkaline batteries (LR6) or Ni-MH batteries (HR6) together [...]

GETTING STARTED 9 Turning Power On/Off NOTE • When inserting the tape cassette, make sure that the tape an d ink ribbon do not catch on the print head. • If you cannot close the tape compartm ent cover, check to ensure the release lever is in the up position. If not, lift the lever, and then close the cover. Turning Power On/Off Press ( ) to tu[...]

10 Entering and Edi ting Text EDITING A LABEL Entering and Editing Text  Adding a New Line Move the cursor to end of the curren t line and press ( ). NOTE There is a maximum number of lines of text that can be entered f or each tape width. A maximum of 5 lines for 0.70" (18 mm) tape, 3 lines for 0.47" (12 mm) tape, 2 lines for 0 .35&qu[...]

EDITING A LABEL 11 Entering Symbo ls  Setti ng Symbol Hist ory Up to 15 recently used symbols ar e adde d to [History]. The default setting is [On]. Symbol List () Î / [Symbol History] Î () o r ( ) Î / [On/Off] Î () or ( ) Î () . Category Symbols Punctuation Bracket/Arrow Mathematics Currency/Unit (Number) - [Number] - School/O ffice Kitche[...]

12 Entering Accented Charact ers EDITING A LABEL Entering Ac cented Characters NOTE Caps mode can be used with the Accent function. Accented Character List Vehicle Sign Electric al Astrology Pictograph Category Symbols Enter the charac ter Î () Î / Select accented ch aracter Î () o r () . Character Accented Characters Character Accent ed Charac [...]

EDITING A LABEL 13 Setting Character Attribut es ([Font]/[Size]/[Width]/[S tyle]/[Line]/[Align]) Setting Charact er Attributes ([Font] /[Size]/[Width]/ [Style]/[Line]/[Align]) You can set character at tributes by label or by each line both before and after entering text .  Setting Character Attributes by L abel NOTE You can view an example of th[...]

14 Setting Character Attribute s ([Font]/[Size]/[Width]/[St yle]/[Line]/[Align ]) EDITING A LABEL • The actual printed font size depends on the tape width, number of characters and number of input li nes. Once characters reach a minimum size, the selected font will default to a custom fon t which is based on the Helsinki style. This allows labels[...]

EDITING A LABEL 15 Setti ng Frame s  Setting Auto Fit Style When [Size] is set to [Auto] and [Lengt h] is set to a specific length, you can select the way of reducing the text size to fit within the label length. When [Text Size] is selected, the total text size is modified to fit within the label. When [Text Width] is selected , the text width [...]

16 Setting Frames EDITING A LABEL Frames Category Frames Basic 1 Basic 2 Home School/Office Appointment DIY/Hobby Season /Holida y[...]

EDITING A LABEL 17 Setting Label Attri butes ([Length]/[Margin ]/[Tab Length]) Setting Label Attribu tes ([Length]/[Margin]/[Ta b Length]) (Refer to “Adjusting the Label Length” on page 23, “Setting Marg in” on page 21 and “To change tab length:” on page 10.) NOTE [Length] can be set within the range 1.2 " (30 mm) - 12.0" (300[...]

18 Creating a Bar Code Label EDITING A LABEL Bar Code Settings Special Character List CODE39 CODABA R Attribute Value Protoc ol CODE39 , CODE128, EAN-8, EAN- 13, GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR Width Small Large Under# (characters printed below bar code) On Off C.Digit (check d igit) Off On (only available for the CODE39, [...]

EDITING A LABEL 19 Creating a Bar Code La bel CODE128, GS1-128 (UCC / EAN-128)  Editing and Deleting a Bar Code To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen by pressing ( ) or by pressing ( ) and selecting [Bar Code Setup] with / . To[...]

20 Label Preview LABEL PRINTING Label Preview You can preview the text before printing . Press or to scroll the preview to the left or right. Press or to change the magnification of the pre view. Printing Labels To cut off the label, press the tape cutter lever on t he upper left corner of the machine. NOTE • To prevent damage to the t ape, do no[...]

LABEL PRINTING 21 Setting Margin  Numbering Printing Select the highest number you wish to be printed when setting the number.  Mirror P rinting Use clear tape in [Mirror], so the labels can be read correctly from the opposite side when attached on glass, windows or other transparent surfaces. Setting Margin  [Full]/[Half ]/[Narrow] NOTE C[...]

22 Setting Margin LABEL PRINTING  [Chain] Use this setting when printing seve ral labels with minimum margins. NOTE • When [Chain] is set, feed the tape before using the cutter otherwise a part of the text may be cut o ff. Refer to “Feeding Tape” on page 9. • The value XX displayed on the upper right corner of the LCD display indicates t[...]

LABEL PRINTING 23 Adjusting the Labe l Length Adjusting the Label Leng th NOTE Approximately 1% of the total label length will be adjusted by 1 level. Using Sample Labels : To create and p rint labels from pre-designed templat es. Example: NOTE • When a sample label consists of tw o lines of text, removing the second line also removes the charact[...]

24 Using Sample Label s: To create an d print labels from pre-designed tem plates. LABEL PRINTING Kitchen Name Badge Garage Scrapbooking Gardening Address Gift Caution Category Sample Label[...]

25 Saving Label Files USING THE FILE MEMORY Saving Label Files You can save up to 50 labels and recall them for printing at a later date. A maximum of 80 characters can be sa ved per file. You can also edit and overwrite the stored label.  Save  Print  Open  Delete Type text and format label Î () Î / [Save] Î ( ) o r ( ) Î / Î ( ) [...]

26 Resetting the P-touch Labeler RESETTING & MAINTAINING YOUR P-TOUCH LABE LER Resetting the P-tou ch Labeler  Resetting the data to factory set tings Turn off the mach ine. Press and hol d down ( ) and ( ). While holding down ( ) and ( ), press ( ) once and then release ( ) and ( ). NOTE • Release ( ) before releasing the other key. • A[...]

RESETTING & MAINTAININ G YOUR P-TOUCH LABELER 27 Maintenance  Cleaning the Tape Cutter Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter. NOTE • About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol [...]

28 What to do when... TROUBLESHOOTING What to do when... Problem Solution The screen ‘locks’, or the P-touch labeler does not respond normally. • Refer to “Resetting the P-t ouch Labeler” on page 26 and reset the internal memory t o the initial settings. If resetting the P-touch labeler does not solve the problem, disconnect the AC adapt [...]

TROUBLESHOOTING 29 When an error mess age appears on the display When an error message app ears on the display When an error message appears on the display, follow th e directions provided below. Message Cause/Remedy Check # of Digits Entered! The number of digits enter ed in the bar code data does not match the number of digit s set in the bar cod[...]

30 Specifications APPENDIX Specifi cations Item Specification Dimensions Approx. 7.44" x 6.99" x 2.78" (Approx. 189 (W) x 177.5 (D) x 70.5 (H) mm) Weight Approx. 1.6 lb. (Approx. 730 g) (without ba tteries and tap e cassette) Power supply Six AA alkaline batterie s (LR6), Six AA Ni-MH batteries (HR6) *1 , AC adapter (AD-E001) Charact[...]

Printed in China LAE978001A[...]