Brother MFC 4350 manual

MFC 4350 MFC 4650 MFC 6650MC MFC 7750 ® ® O WNER’S MANU AL[...]

© 1996 – 1998 Brother Industries, Ltd. Y ear 2000 Compliant Brother is addressing the Y ear 2000 related issues f or all Brother f ax machines and multi-function centers . Our f ocus is to ensure that our bundled third par ty software will continue to properly process date/time data after J anuar y 1, 2000. Brother f ax machines and m ulti-funct[...]

i BROTHER NUMBERS Br other Numbers Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is a v ailable 24 hours a day , 7 days a week. Y ou can use the system to send fax es to any f ax machine[...]

ii ORDERING A CCESSORIES AND SUPPLIES PCI-2CD (For CD-R OM Driv e) DSKYL231 (Floppy Disks, Windo ws ® 3.1X) DSKYL295 (Floppy Disks, W indows ® 95, 98) Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot f ind the accessory you need and you hav e a V is[...]

1 Introduction Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 T est Sheet Procedur es (For USA Only) ..................................................[...]

iv T ABLE OF CONTENTS 3 On-Screen Programming User -Friendly Pr ogr amming ................................................................................... 25 Function Mode .......................................................................................................... 25 Alternating Displays ...........................................[...]

v TABLE OF CONTENTS Registering your Distincti ve Ringing P a ttern ..................................................... 50 Caller ID ................................................................................................................... 51 V iewing Caller ID List ........................................................................[...]

vi T ABLE OF CONTENTS Speed Dialing ............................................................................................................ 76 Dialing Access Codes and Credit Card Numbers ..................................................... 77 Hold ...............................................................................................[...]

vii TABLE OF CONTENTS Playing V oice Messages and Memos ........................................................................ 98 Printing a Fax Message ............................................................................................. 98 Backup Printing Option ...........................................................................[...]

viii T ABLE OF CONTENTS Exit ................................................................................................................... 118 Installing the Brother Software ............................................................................... 119 Helpful Hints for W indows ® 3.1, 3.11 or W indows ® 95, 98 .......................[...]

ix TABLE OF CONTENTS Scanning a Document into your PC ........................................................................ 142 Settings in the Scanner Windo w ............................................................................. 142 PreScanning an Image ....................................................................................[...]

x T ABLE OF CONTENTS V iewing Recei ved Faxes in Y our Account Page Inbox ........................................... 164 Checking Sent Fax es in Y our Account Page Outbox .............................................. 164 Customer Support ................................................................................................... 165 Contac[...]

xi TABLE OF CONTENTS 17 Optional Accessories (For MFC 4350, MFC 4650 and MFC 6650MC Only) Memory Board ......................................................................................................... 179 Optional Memory for the Printer & Fax Operations ............................................... 180 For the Printer ................[...]

xii T ABLE OF CONTENTS Packing and Shipping the MFC ........................................................................... 210 Regular Maintenance .............................................................................................. 213 Cleaning the Document Scanner .....................................................................[...]

1 1 CHAPTER ONE Introduction Using This Manual Thank you for purchasing a Brother multi- function center (MFC). T his MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. Ho wev er , you can use your MFC to its fullest potential by taking a fe w minutes to read this manual. Additionally , your MFC has a[...]

2 CHAPTER ONE T est Sheet Pr ocedures (For USA Onl y) After programming your Station ID, please f ill out the TEST SHEET included with your MFC and fax it to Brother’ s Automated Fax Response System as your first tr ansmission. This will verify that your MFC is properly installed. When this document is received a confirmation sheet will be sent b[...]

3 INTR ODUCTION When your MFC answers in F AX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in w hich the sending machine’ s CNG tones and the recei ving machines “chirps” ov erlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending[...]

4 CHAPTER ONE MFC 4350, MFC 4650 and MFC 7750 Contr ol P anel Over vie w Volume Start Stop Shift Resolution Mode Tel-index High Low ABC D EF GH I JKL MNO P QRS TUV WXYZ Clear Function Set FF/Cont Test/Reset Photo Enlarge Sort Reduce Print Priority On/Off Line Hold Redial / Pause Speed Dial Hook Help/ Broadcast Start Copy status status Fine Photo TA[...]

5 INTR ODUCTION MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys 1 Hook Lets you dial telephone and fax numbers without lifting the handset. 2 Hold Lets you put calls on hold. 3 Redial/P ause Re-dials the last number called. Also inserts a pause in autodial numbers. 4 Speed Dial Lets you dial stored phone numbers by pressing a two-digit number . [...]

6 CHAPTER ONE MFC 6650MC Contr ol P anel Over vie w Help/ Broadcast Start Stop Shift Record Erase Play Copy Resolution Mode Tel-index High Low ABC D EF GH I JKL MNO P QRS TUV WXYZ Clear Function Set FF/Cont Test/Reset Photo Enlarge Sort Reduce Print Priority On/Off Line Hold Redial / Pause Speed Dial 665O MC Hook Volume status status Voice Fax Fine[...]

7 INTR ODUCTION MFC 6650MC Contr ol P anel Ke ys 1 Hook Lets you dial telephone and fax numbers without lifting the handset. 2 Hold Lets you put calls on hold. 3 Redial/P ause Re-dials the last number called. Also inserts a pause in autodial numbers. 4 Speed Dial Lets you dial stored phone numbers by pressing a two-digit number . 5 Dial P ad Dials [...]

8 CHAPTER ONE[...]

9 2 CHAPTER TWO MFC Setup and Connections Caution 1 Never install telephone wiring during a lightning storm. 2 W e recommend that this product be used with a sur ge protection de vice to protect the product against lightning storms. 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. 4 Nev[...]

10 CHAPTER TWO Packing List Make sure you have the following items: If an item is missing, call Brother Customer Service at 1-800-284-4329 ( USA ), 1-800-853-6660 ( from within Canada ) or 1-514-685-6464 ( from within Montr eal ). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenev er you transport the MFC, use the[...]

11 MFC SETUP AND CONNECTIONS Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. A void placing your machine in a high-traf fic area. Do not place near heaters, air conditioners, water , chemical[...]

12 CHAPTER TWO Assembly Installingl the Drum Unit Assembl y (with T oner Car tridge) 1 Unpack the drum unit assembly , including the toner cartridge, and gently rock it from side to side five or six times. T o pre vent damage to the drum, do not e xpose it to light for longer than a few minutes. Do NO T remov e the clear plastic starter sheet – i[...]

13 MFC SETUP AND CONNECTIONS 2 Open the top cover of the MFC. 3 Holding the drum unit by its handles, insert it in the MFC. 4 Close the top cov er .[...]

14 CHAPTER TWO Setting Up the MFC Follo w the instructions below to connect the handset, po wer cord, and telephone line. LINE EXT. 1 Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the MFC. 2 Connect the po wer cord When you connect the po wer , the screen displays 01/01/1999 00:00 SLEEP [...]

15 MFC SETUP AND CONNECTIONS 3 Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the MFC. Connect the other end to a modular wall jack. 4 Attach the wire extensions to the multi-pur pose sheet feeder , and to the document guide base. 5 Attach the document and paper trays to the MFC a[...]

16 CHAPTER TWO Loading P aper in Multi-Purpose Sheet Feeder 1 Open the multi-purpose sheet feeder cov er . 2 Fan the paper well. Load the paper , making sure that the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper , or up to 10 envelopes. 3 Adjust the guides to[...]

17 MFC SETUP AND CONNECTIONS Attaching Dust Cover ■ It is essential to keep the dust cover on your MFC to prevent the dust from entering the print head and causing damage. ■ Using the dust cover on your MFC will prolong the life of the drum unit. 1 Attach the dust cov er to the no w open multi-purpose sheet feeder cov er , pressing the dust cov[...]

18 CHAPTER TWO Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cov er . Y ou can load paper or en velopes one at a time into this slot. Y ou do not hav e to r emo ve paper from the multi-purpose sheet feeder . When you use labels or transparencies, be sure to use this slot. For information about acceptable paper ,[...]

19 MFC SETUP AND CONNECTIONS Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m 2 ) or 50 sheets of 42 lb. (158 g/m 2 ) Letter/A4 paper, or 10 envelopes Output Tray: Approx. 100 sheets of 20 lb. (75 g/m 2 ) Letter/A4 paper Cut Sheet Envelope Basis Weight 16 to 42 lb. 20 to 24 lb. (60 [...]

20 CHAPTER TWO Do not connect a T AD elsewhere on the same phone line—your MFC and T AD will both try to control the line. Connections The external T AD must be plugged into the left side of the MFC i n the jack labeled EXT . Y our MFC cannot work properly if you plug the T AD into a wall jack. NO! TAD TAD LINE EXT. YES! 1 Plug the telephone line[...]

21 MFC SETUP AND CONNECTIONS Recording Outgoing Messa g e (OGM) T iming is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before t[...]

22 CHAPTER TWO Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are b usy . The calls are usually passed down or “rolled over” to the next available phone line in a preset order . Y our MFC can work in a roll ov er system [...]

23 MFC SETUP AND CONNECTIONS Installing MFC, External T w o-Line T AD, and T wo-Line T elephone When you are installing an external two-line telephone answering de vice (T AD) and a two-line telephone, y our MFC must be isolated on one line at both the wall jack and at the T AD. The most common connection is to put the MFC on Line 2. The back of th[...]

24 CHAPTER TWO Multi-Line Connections (PBX) Most off ices use a central telephone system. W hile it is often r elativ ely simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to hav e a separ[...]

25 User -Friendly Pr ogramming W e ha ve designed your MFC with on-screen pr ogramming and a Help key . User-friendly pr ogramming helps you take full adv anta ge of all the functions your MFC has to of fer . Since your fax programming is done on the LCD , we created step-by-step on-screen prompts to help you program your MFC. All you need to do is[...]

26 CHAPTER THREE Alternating Displa ys When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message gi ving br ief instructions about how to proceed . The display you’ll proba bly see most often is shown belo w , showing you, when you place a document in the feeder , that you can dial a[...]

27 ON-SCREEN PR OGRAMMING 2. SETUP RECEIVE Function Description F actor y Set More Inf o 1. RING DELA Y Number of rings before MFC RING DELA Y : 04 p . 4 0 answers in F AX, F AX/TEL, or MC mode. TOLL SA VER:OFF p . 1 0 1 (MFC 6650MC Only) 2. F/T RING TIME Sets the time for “double ring” in 20 p. 4 1 F AX/TEL mode. 3. EASY RECEIVE Receiv e fax m[...]

28 CHAPTER THREE 6. SET A UT O DIAL Function Description Factory Set More Inf o 1. ONE-T OUCH DIAL Dial numbers stored in memory — p. 71 by pressing only one key . 2. SPEED-DIAL Dial numbers stored in memory — p. 72 by pressing only three ke ys. 3. SETUP GROUPS Set up a Group number for — pp. 73, 74 broadcasting. 1. Fax Functions ( CONTINUED [...]

29 ON-SCREEN PR OGRAMMING 0. TEL SER VICE Function Description F actor y Set More Inf o 1. DISTINCTIVE Use with telephone company’ s OFF p . 4 9 distincti ve ringing service to register the ring pattern on the MFC. 2. CALLER ID V iew or print a list of the last 30 — p. 51 Caller IDs stored in memory . 1. Fax Functions ( CONTINUED ) 8. SETUP MSG[...]

30 CHAPTER THREE 1. PRINT OPTIONS Function Description Factory Set More Inf o 1. INTERNAL FONT Y ou can print resident fonts to — p. 177 check and conf irm font types 2. CONFIGURA TION Printer settings and status are — p. 177 listed here. 2. Printer Functions 2. RESET PRINTER Function Description Factory Set More Inf o 1. F A CTOR Y SET Y ou ca[...]

31 Getting Star ted Setting Dialing Mode (T one/Pulse) Y our MFC comes set to accommodate tone (multi-frequency) dialing ser vice. If you hav e pulse (rotary) dialing service , you need to c hange the dialing mode. 1 Press F unction , 1 , 1 , 1 . The screen prompts you to select T ONE or PULSE. DIALING:TONE? DIALING:PULSE? 2 Use or to select dialin[...]

32 CHAPTER FOUR Setting Date and Time Y our MFC displays the date and time, and prints it on ev ery fax you send. In the ev ent of a power failur e, you may hav e to reset the date and time. All other settings remain unaf fected. 1 Press F unction , 1 , 1 , 2 . The screen prompts you to enter the year . ENTER YEAR:XX 2 Enter the last two digits of [...]

33 INITIAL SETUP Setting Station ID Y ou can store your name, fax number , and telephone number to be printed on all fax pages you send. 1 Press F unction , 1 , 1 , 3 . The screen prompts you to enter your fax number . FAX:  2 Enter your fax number (up to 20 digits). The screen displays your entry . 3 Press Set . The screen prompts you to enter [...]

34 CHAPTER FOUR Entering T ext When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most k eys on the dial pad ha ve three or four letters printed abov e them. The ke ys for 0, # and don’ t ha ve printed letters because they are used for special c haracters. By pressing the appropriate number on[...]

35 INITIAL SETUP Repeating letters If you need to enter a character assigned to the same k ey as the pre vious character , press to mov e the cursor to the right. Special characters and symbols Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0 NOTICE The T elephone[...]

36 CHAPTER FOUR Setting Beeper V olume Y ou can set the beeper to LOW , HIGH or OFF . The default setting is LO W . When the beeper is set to LO W or HIGH, the MFC beeps ev ery time you press a key or mak e an error , and at the end of fax sending or recei ving . 1 Press F unction , 1 , 1 , 4 . 2 Press or to select your setting. 3 When the screen d[...]

37 INITIAL SETUP Setting the Ring V olume Y ou can adjust the ring volume when your MFC is idle. Y ou can turn the ring OFF or you can select a ring v olume le vel. Press or to adjust the volume le vel. W ith each key press, the MFC rings as you hear the current setting and the display sho ws the setting you are choosing. Each key press chang es th[...]

38 CHAPTER FOUR Delay ed Timer Y ou can set up the time of day that delayed faxes will be sent. 1 Press F unction , 1 , 1 , 6 . 2 The screen displays SET TIME=12:34 ENTER & SET 3 Enter the time (in 24-hour format) that you want delayed fax es to be sent. SET TIME=17:00 4 Press Set . 5 Press St op to exit. See Delayed F ax p. 66[...]

39 Basic Receiving Operations Select Answer Mode There are four dif ferent answer modes for your MFC. Y ou may choose the mode that best suits your needs by pressing the Mode button repeatedly until you ha ve changed the F AX and F AX/TEL lights to the setting you want to use. NO TE: The lighted indicators mean = not selected = is selected and lit.[...]

40 CHAPTER FIVE Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4 . 1 Press F unction , 1 , 2 , 1 . 2 Press or to select Ring Delay . 3 Press Set . 4 Press or to select how many times the line ri[...]

41 SETUP RECEIVE Setting F/T Ring Time Y ou must determine how long the MFC will notify you with its special double ring when you hav e a voice call. This ringing happens after the initial ringing from the phone company . Only the MFC rings, f or 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. Ho we ver , yo[...]

42 CHAPTER FIVE Easy Receive When you use this feature, you don’t ha ve to press Star t when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the h[...]

43 SETUP RECEIVE Recommended Reductions If your paper is letter size (8.5" x 11"), and the incoming f ax is letter size, select 93% A4 size, select 87% le gal size, select 75%. If your paper is A4 (8.2" x 11.6"), and the incoming fax is letter size, select 100% A4 size, select 93% If your paper is legal size (8.5" x 14"[...]

44 CHAPTER FIVE Setting the Print Density Y ou can adjust print density , making your printed documents darker or lighter . 1 Press F unction , 1 , 2 , 7 . 2 Press to make print lighter , or to make print darker . 3 Press Set . 4 Press St op to exit. T oner Sa ve Y ou can conserve toner using this feature. When you set T oner Sav e to ON , print ap[...]

45 SETUP RECEIVE For the MFC 7750, the F ax Recei ve Code and T elephone Answer Code can be used only from an external phone. For FAX/TEL Mode Only When the MFC is in F AX/TEL mode, it will use the F/T Ring T ime (double ringing) to alert you to pick up a voice call. If you’re at the MFC, you can lift the handset to answer . If you’re at an ext[...]

46 CHAPTER FIVE Printing a F ax in Memor y (For MFC 4350, MFC 4650 and MFC 7750 Only) If you ha ve F ax Storage ON for remote retrie val you can still print a fax in the memory when you are at your MFC. 1 Press F unction , 1 , 8 , 4 . 2 Press Star t . 3 After printing is finished, press St op to exit. P olling Polling is the process of retrie ving [...]

47 SETUP RECEIVE Setting Up Sequential P olling Receive Y our MFC can request documents from se veral fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press F unction , 1 , 2 , 8 . The screen displays POLLING RX:OFF? SELECT < - - > & SET 2 Press or to select Polling ON. POLLING RX:ON? 3 Press Set [...]

48 CHAPTER FIVE Canceling a Scheduled Job Y ou can cancel tasks you’ ve scheduled, such as Delayed F ax or Polling T ransmit. If the MFC is idle, 1 Press F unction , 1 , 4 . Any w aiting jobs will appear on the display . If no jobs are waiting, the screen displays NO JOB W AITING. 4.REMAINING JOBS 2 If you hav e more than two jobs w aiting, use o[...]

49 SETUP RECEIVE Setting Multi-Function Link Pr o Mode (For MFC 4650, MFC 6650MC and MFC 7750 Onl y) If you connect your MFC to your PC, you can recei ve f axes into your PC. After completing all setup for Multi-Function Link Pro mode, you can turn on Multi-Function Link Pro to reroute incoming fax es to your PC. 1 Press F unction , 1 , 2 , 0 . The[...]

50 CHAPTER FIVE Registering your Distinctive Ringing P attern If you are not sure which ring pattern you ha ve, call your telephone company . Then assign that pattern in the steps belo w . 1 Disconnect the MFC from any T AD or telephone company V oice Mail. 2 Set the MFC to MANU AL mode. 3 Press F unction , 1 , 0 , 1 . The screen displays the curre[...]

51 SETUP RECEIVE Caller ID The Caller ID feature of this MFC lets you use the Caller ID subscriber service off ered by many local phone companies. This service provides you, by means of the screen display , the name or telephone number of your caller as the line rings. After a few rings, the screen displays the telephone number of your caller (or n[...]

52 CHAPTER FIVE Printing Caller ID List 1 Press F unction , 1 , 0 , 2 . 2 Press or to select PRINT REPOR T . 3 Press Set . 4 Press Star t . Clearing a Caller ID Stored in Memory For ef fecti ve use of the memory , it is recommended that you clear the Caller ID stored in memory by pressing Clear when the display sho ws the number or name. Call W ait[...]

53 Bef ore Y ou Begin ■ Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Y our MFC can scan an image only 8.2 inches wide, regardless of ho w wide the paper is. ■ Make sure you insert documents face do wn, top edge first . ■ Adjust the paper guides to fit the width of your document. ■ The MFC 4350, MFC 4650 a[...]

54 CHAPTER SIX The F AX 7750’ s automatic document feeder (ADF) can hold up to 30 pages if you stagger the pages and meet the follo wing conditions: T emperature: 68 ° F – 86 ° F (20 ° C – 30 ° C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/L TR), Xerox 4024 (24LB/L TR), Fan the pa per , then sta gger the pages in the document feeder as[...]

55 SETUP SEND Manual T ransmission Manual transmission lets you hear the dial tone, ringing and f ax recei ving tones before sending the fax. 1 Insert the document face do wn in the feeder . 2 Pick up the handset and listen for a dial tone —OR— press Hook and listen for a dial tone. 3 Enter the fax number you want to call (you can enter the dig[...]

56 CHAPTER SIX Dual Access Y ou can scan up to 50 documents into the fax memory , e ven while the MFC is recei ving or sending another fax (from memory). Y ou can set temporary settings for each fax you're scanning, e xcept T imer and Polling. If you try to scan in and store a 51st fax, the MFC will send it immedia tely , without storing it in[...]

57 SETUP SEND 4 T o chang e the def ault setting, press or to select ON (or OFF) and go to Step 7. —OR— For the ne xt fax transmission only , press or to select NEXT F AX ONL Y . REAL TIME:ON? 5 Press Set . 6 For the ne xt fax only , press or to select ON (or OFF). 7 Press Set . ACCEPTED 1.YES 2.NO OTHER SETTINGS? 8 Press 1 if you want to se[...]

58 CHAPTER SIX Canceling Jobs in Memory Y ou can cancel tasks you’ ve scheduled, such as Delayed F ax, Polling Recei ve, Polling T ransmit or faxes in memory w aiting to be sent. If no jobs are waiting, the screen displays NO JOB W AITING. If the MFC is idle, 1 Press F unction , 1 , 4 . Any waiting jobs appear on the displa y . 4.REMAINING JOBS 2[...]

59 SETUP SEND Basic Sending Operations Composing Electr onic Co ver P a ge The cov er page is generated at the recei ving party’ s machine. Y our cov er page includes the name stored in the One T ouc h or Speed Dial memory . If you’ re dialing manually , the name is left blank. The cov er page indicates your Station ID, and the number of pages [...]

60 CHAPTER SIX 4 Press or to select ON (or OFF). 5 Press Set . 6 Press or to vie w the comment selections. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED) 7 Press Set when the screen displays your selection. 8 Enter two digits to indicate the number of pages you are sending. (Enter 0 0 to lea ve the number of p[...]

61 SETUP SEND Alwa ys Send Co ver P age Make sure Station ID is set up (p. 33). This f eature does not w ork without the Station ID. Y ou can set the MFC to send a cover pa ge whenev er you send a fax. The number of pages in your fax is not included when you use this setting. 1 Press F unction , 1 , 3 , 1 . 2 Press or to select. COVERPAGE:OFF? COVE[...]

62 CHAPTER SIX 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu —OR— Press 2 to exit if you ar e finished choosing settings. Using a Printed Cover P age If you prefer using a printed co ver page that you can write on, you can print the sample page and attach it to your fax. 1 Press F unction , 1 , [...]

63 SETUP SEND 5 Press Set . T he screen displays ACCEPTED 1.YES 2.NO OTHER SETTINGS? 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu —OR— Press 2 to exit. Contrast If your document is very light or v ery dark, you might want to set the contrast accordingly . Use S.LIGHT to send a very light doc[...]

64 CHAPTER SIX Resolution When you hav e a document in the feeder , you can use the Resolution ke y to change the default setting. Press Resolution continuously until you see the lights change to the setting you want. For standard, turn Fine & S.Fine lights of f. For Photo, turn them both on. Standard —Suitable for most typed documents. Fine [...]

65 SETUP SEND 6 Enter the fax number you’ re calling. 7 Press Star t . Call Reservation Y ou can send a fax and let the other party kno w that y ou want to ha ve a con versation after the fax transmission is complete. The other fax machine will ring as if it were recei ving a telephone call; if the other party picks up the handset, your MFC will [...]

66 CHAPTER SIX 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu —OR— Press 2 if you are finished choosing settings, and go to step 8. The screen prompts you to enter the fax number you want to call. 8 Enter the fax number . 9 Press Star t . 10 If you’ v e set Call Reservation to ON, pick up your [...]

67 SETUP SEND 5 Press 1 if you want to select additional settings. The display retur ns to the SETUP SEND menu —OR— Press 2 if you are finished choosing settings and go to step 6. The screen will prompt you to enter the fax number . PRESS START KEY ONLINE ENTER FAX NO. ONLINE 6 Enter the fax number . 7 Press Star t . The MFC will wait to [...]

68 CHAPTER SIX ■ If the memory is full, press St op to abort the job or press Star t to send the portion that is in the memory (if more than one page has been scanned). 1 Insert the document into the feeder . 2 Enter a number using One T ouc h, Speed Dial, Group number , T el-index or the dial pad. Example: Group number 3 Press Help/Broadcast . Y[...]

69 SETUP SEND 4 Press St op when you’ re finished. The screen displays ACCEPTED 1.YES 2.NO OTHER SETTINGS? 5 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu —OR— Press 2 if you are f inished choosing settings. 6 Enter the fax number you’ re calling. 7 Press Star t . If you want to copy a docu[...]

70 CHAPTER SIX 5 Press 1 to select DOC if you want your MFC to scan the printed document at the time it is polled —OR— Press 2 to select MEMOR Y . ACCEPTED 1.YES 2.NO OTHER SETTINGS? 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu —OR— Press 2 if you are finished choosing settings and go to[...]

71 Storing Number s f or Easy Dialing Y ou can set up your MFC to do three types of easy dialing: One T ouch, Speed Dial, and Groups for Broadcasting of fax es. Storing One T ouch Dial Numbers Y ou can store 24 fax/phone numbers that you can dial by pressing one ke y (and Star t ). T o access numbers 13 to 24, hold down the Shift ke y . Y ou also c[...]

72 CHAPTER SEVEN 5 Use the dial pad to enter the name (up to 15 characters). Y ou can use the chart on page 34 to help you enter letters —OR— Go to Step 6 to store the number without a name. 6 Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FA X a fax only n umber TEL a telephone (voi[...]

73 SETUP A UTO DIAL NUMBERS 6 Use the dial pad to enter the name (up to 15 characters). Y ou can use the chart on page 34 to help you enter letters —OR— Press Set and go to Step 8 to store the number without a name. 7 Press Set . 8 The screen prompts you to select the type of number this is. Use or to select the type you want. FA X a fax number[...]

74 CHAPTER SEVEN Y ou can include up to 23 One T ouch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations a vaila ble, you will be unable to set up transmissions using Dual Access and the T imer . 1 Press F unction , 1 , 6 , 3 . The screen displays SELECT ONE-TOUCH 2 Select a One T ouch ke y where you [...]

Dialing Options Y ou can use your MFC to make voice telephone calls, by dialing manuall y , or by using T el-index, One T ouch or Speed Dial memory . Manual Dialing Manual dialing is simply pressing all of the digits of the phone number . 1 Pick up the handset —OR— Press Hook . 2 When you hear a dial tone, dial the call using the dial pad. 3 If[...]

76 CHAPTER EIGHT One T ouch Dialing 1 Pick up the handset —OR— Press Hook . 2 When you hear a dial tone, press the One T ouch key of the loca tion you want to call. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker wor ks onl y one w ay; the other party won’t be able to hear you unless you [...]

77 TELEPHONE OPERA TIONS Dialing Access Codes and Credit Car d Numbers Sometimes you may want to choose from among se veral long distance carriers when you make a call. Rates may v ary depending upon the time and destination. T o take adv antage of low rates, you can store the access codes or long-distance carriers as One T ouc h numbers. Y ou can [...]

78 CHAPTER EIGHT T one/Pulse If you hav e pulse dialing service, b ut need to send tone signals (for telephone banking, for example), follo w the directions below . If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Digits dialed after will send tone signals. 3 When you hang up, the MFC [...]

9 CHAPTER NINE Remote Fax Options 79 If you hav e model MFC 6650MC your remote fax options are handled by the Message Center . Please see Chapter 12, Message Center . F ax Forwar ding/ P aging Y ou cannot use Paging and F ax Forwarding at the same time. Y ou cannot use Paging and F ax Forwarding when “F ax Storage” is set to OFF . Pr ogramming [...]

80 CHAPTER NINE Pr ogramming P aging Number When Paging is selected, your MFC dials the pager number you’ ve programmed, and dials your Personal Identif ica tion Number (PIN) when connected, to activ ate your pager and let you kno w you hav e a fax message in the memory . 1 Press F unction , 1 , 8 , 1 . 2 Press or until the screen displays PAGING[...]

81 REMO TE F AX OPTION S Setting F ax Storage If you set Fax Storage to ON , you will be able to retrieve f ax messages from another location, using Fax F orwarding, Paging, or Remote Retriev al functions. The scr een will indicate when you hav e a fax stored in memory . 1 Press F unction , 1 , 8 , 2 . The screen prompts y ou to choose a fax settin[...]

82 CHAPTER NINE Remote Retrie v al Y ou can call your MFC from any fax machine using touc h tone and use a Remote Access Code and other b utton presses to retrieve f ax messages. K eep the included Remote Control Access Card in your wallet as an aid. Using Remote Access Code 1 Dial your fax number from a fax machine using touch tone. 2 When your MF[...]

83 REMO TE F AX OPTION S Remote Commands Follo w the commands below to access features remotely . When you call the MFC and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote Control Commands 95 Changing Fax Forwarding/ Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FA[...]

84 CHAPTER NINE Retrieving Memory Status List Y ou can retriev e the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your MFC’ s n umber . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dial pad, [...]

85 REMO TE F AX OPTION S Changing F ax Forwar ding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your MFC's number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the ne w telephone number of the [...]

86 CHAPTER NINE[...]

10 CHAPTER TEN Printing Reports 87 MFC Settings and Activity Y ou can print the following lists and re ports: 1.XMIT REPORT Choose if you would lik e a T ransmission V erification Report printed after e very fax you send. 2.ACT.REPORT Acti vity Report lists information about the last 50 incoming and outgoing faxes. TX means T ransmit; RX means Rece[...]

88 CHAPTER TEN T o Print a Repor t 1 Press F unction , 1 , 7 . 2 Enter the number (see page. 87) of the report you want to print. F or example, press 4 to print the TEL. INDEX. 3 Press Star t . 4 Press St op to exit. T ransmission V erification (Xmit) Repor t You can use the Xmit Report as proof that you sent a fax. This report lists the time and d[...]

11 CHAPTER ELEVEN Making Copies 89 Using MFC as a Copier Y ou can use your MFC as a copy machine, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them. Copy Photo Enlarge Sort Reduce The scannable area of your MFC begins at approximatel y one-eighth inc h (4mm) from the edge of the paper . Not Printable area 1/8&quo[...]

90 CHAPTER ELEVEN Making a Single Copy The default resolution for a single cop y is A UTO, which you can use for documents containing both text and photographs. Y ou can also select S. Fine and Photo, as needed. 1 Insert the document face do wn in the feeder . 2 Press Copy , then wait f ive seconds —OR— Press Copy again. Do NO T pull on the pap[...]

91 MAKING COPIES If Y ou Get a Memory Full Message If the memory becomes full while your scanning a document to be copied the screen displays MEMORY FULL P.01 PRESS STOP KEY If you selected Sort or ST A CK after pressing Copy and get a MEMOR Y FULL message while you are scanning the f irst page, press St op to cancel the job and restart to make a s[...]

92 CHAPTER ELEVEN[...]

12 CHAPTER TWELVE Message Cente r 93 Intr oduction This section provides you with information about ho w to operate the Message center features of your MFC 6650MC. Y our MFC has been designed to be user friendly . Y ou will find a function chart on page 27 that shows you the easy b utton presses you can perform to access all programmed features. Re[...]

CHAPTER TWEL VE 94 Message Center Mode Message Center Mode allo ws you to store incoming fax and voice messages in a flexible memory . The memory stores 20 minutes of v oice messages, or up to 130 pages of fax memory . Any v oice or fax message can be retrie ved remotely . Memory is shared betw een f ax and voice messages, which are stored on a “[...]

95 MESSA GE CENTER Setting Up Message Center Y ou must set up Message Center in the follo wing order : 1 T urn Message Storage ON. (See page 95) 2 Record Message Center Outgoing Message (MSG CTR OGM). (See page 96) 3 Acti vate Messag e Center Mode, by pressing Mode until both F AX and F AX/TEL lights are on. Setting Message Storage Select the setti[...]

CHAPTER TWEL VE 96 Recor ding Message Center Outgoing Message (OGM) Recording the Message Center Outgoing Message (MSG CTR OGM) is the second step you need to follo w before you can turn on the Message Center . Mak e sure your OGM is less than 20 seconds long. 1 Press F unction , 1 , 8 , 3 . The screen prompts you to choose an OGM. SELECT & SET[...]

97 MESSA GE CENTER Activ ating Message Center Mode Press Mode on the control panel until both the F AX and F AX/TEL lights are on. Y ou can easily see if the Message Center mode is on by looking at the Message Center indicator lights. Message Indicators Once you return home or to the of fice you can easily and quickly see if an y voice or f ax mess[...]

CHAPTER TWEL VE 98 Playing V oice Messages and Memos Follo w the steps below to listen to v oice messages and memos. 1 Press Play . Adjust V olume by pressing volume k eys or . All messages and memos are played in the order they were recorded. The display s h ows the number of the current message, and the total number of messages. If Caller ID info[...]

99 MESSA GE CENTER Bac kup Printing Option When you choose F AX: ON in the Message Center mode, all incoming fax messages are stored in the a v ailable memory for retriev al. T o print a backup copy automatically , turn this option on. 1 Press F unction , 1 , 8 , 2 . The screen prompts you to select a setting . BACKUP PRINT:ON SELECT & SET 2 Pr[...]

CHAPTER TWEL VE 100 Erasing Messages If you choose to erase all fax messages, the MFC will print an y previously unprinted fax messages before erasing them from memory . Fax messages cannot be erased indi vidually . Y ou can erase voice messages and memos indi vidually , or all at once. T o erase voice messa ges individually 1 Press Play . After tw[...]

101 MESSA GE CENTER Setting Maximum Time f or Incoming Messages Y our MFC comes set to recei ve v oice messages up to 30 seconds long. Y ou can change this setting to any length from 20 seconds to 60 seconds, in 5-second increments. This setting also applies to the Memo. 1 Press F unction , 1 , 8 , 4 . The screen prompts you to select a maximum tim[...]

CHAPTER TWEL VE 102 Recor ding a Memo A memo is stored and played as a voice message . 1 Press R eco rd . 2 When the display prompts you to pick up the handset, speak into the handset to record your memo. Y our recording can be as long as the Incoming Message Maximum T ime ( F unction , 1 , 8 , 4 ). 3 Press St op or replace the handset when you’ [...]

103 MESSA GE CENTER 4 Enter the forwarding number (up to 20 digits). 5 Press Set . 6 Press St op to exit. Y ou can change a Fax F orwarding number remotely (See page 106). Programming a P aging Number 1 Press F unction , 1 , 8 , 6 . 2 Press or until the screen displays PAGING? 3 Press Set . The screen pr ompts you to enter your pager number . ENTER[...]

CHAPTER TWEL VE 104 Remote Retrie v al This section is for the MFC 6650MC only . (If you hav e the MFC 4350, MFC 4650 or MFC 7750, please see Chapter 9 for your remote fax options.) Y ou can call your MFC from any f ax machine using touch tone. Use a Remote Access Code and other b utton presses to r etrie ve voice (and f ax) messages. Y ou can also[...]

105 MESSA GE CENTER Changing Remote Access Code Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely . The access code is preset to 159 , but you can change this. 1 Press F unction , 1 , 8 , 7 . 2 Enter a three-digit number from 000 to 999. The “ ” cannot be changed. Do not use the same digits that [...]

CHAPTER TWEL VE 106 Remote Control Commands 91 Playing voice messages 1 (Skip back) 2 (Skip next) 9 STOP Playing 92 Record Memo 93 Erase all ICM & Memo 94 Play and Record OGM in memory 1 Play 1 MSG CTR OGM 2 F/T OGM 2 Record 1 MSG CTR OGM 2 F/T OGM 9 5 Changing F ax Forwarding/ Paging setting 1 OFF 2 Fax F orwarding 3 Pag ing 4 F AX FWD NO. 96 [...]

107 MESSA GE CENTER Retrieving Memory Status List Y ou can retriev e the Memory Status List from a remote fax machine to see if you hav e any fax messages. 1 Dial your MFC’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dial p[...]

CHAPTER TWEL VE 108 Changing F ax Forwar ding Number Y ou can change the default setting of your fax forw arding number from a remote fax machine. 1 Dial your MFC's number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the ne w tele phone number of the rem[...]

109 Setting Up the F ax Machine and Computer to W ork T ogether Multi-Function Link Pro software (MFL Pro) turns your fax machine into a multi-function center , by enabling you to use your fax machine as a printer and a scanner and to use it to fax from W indows ® applications in your computer . Before you install the Multi-Function Link Pro, you [...]

110 CHAPTER THIR TEEN Bef ore Y ou Install Multi-Function Link Pr o (For MFC 4650, MFC 6650MC and MFC 7750 Onl y) If Y ou Don’t Have a CD-R OM Drive All software is supplied on CD-R OM. If you need a Floppy Disk ette version (PCI-2DSK), call Brother at 1-888-879-3232 (USA) or 1-800-668-2768 (from within Canada). T o order the appropria te set of [...]

111 USING THE MFC WITH YOUR COMPUTER Connecting the MFC to the Computer Y ou must connect the MFC to your computer with the induded bi-directional IEEE-1284 compliant parallel cable. 1 Make sure to unplug the MFC po wer cord from the electrical outlet before connecting the parallel interface cable. Also, make sure the computer is turned of f and un[...]

112 CHAPTER THIR TEEN Printer Driver f or the MFC 4350 Y our MFC 4350 is a 3-in-one multi-function center—it's a fax, copier and printer . Before you can print from W indows ® on your PC, you must f irst install the printer driver that is included on 3.5 inch floppy diskettes. Installing MFC 4350 Printer Driver If y ou are using Windows NT [...]

113 USING THE MFC WITH YOUR COMPUTER 4 Select My Computer and click the Next button. 5 Select the Port you will use (we recommend LPT1), and click the Next button.[...]

114 CHAPTER THIR TEEN 6 Click the Ha ve Disk button. The Install From Disk windo w appears: 7 Insert the floppy disk for the MFC 4350 pr inter driv er into driv e A, and click the OK b utton. Follo w the screen prompts to complete the installation. If y ou are using Windows ® 3.1 or 3.11: 1 Insert the floppy disk for the MFC 4350 printer dri ver i[...]

115 USING THE MFC WITH YOUR COMPUTER If y ou are using Windows ® 95, 98: 1 Insert the floppy disk for the MFC 4350 printer dri ver into dri ve A. 2 Click the Start button in the T ask bar . 3 Select Run . 4 Enter A:SETUP .[...]

116 CHAPTER THIR TEEN Installing T rue T ype Fonts f or MFC 4350 For Windows ® 3.1 and 3.11: 1 Insert the disk for T rue T ype Fonts for MFC 4350. 2 In the Pr ogram Manag er , double-click the Main icon. 3 In the Main windo w , double-click the Contr ol P anel icon. 4 In the Contr ol P anel window , double-click the F onts icon. 5 In the Fonts win[...]

117 USING THE MFC WITH YOUR COMPUTER Installing Multi-Function Link Pr o Software (CD-ROM) (For MFC 4650, MFC 6650MC and MFC 7750 Only) IMPORT ANT T o install the software using W indows NT ® W orkstation V ersion 4.0, you must be logged on as the Administrator . After Multi-Function Link Pro is installed, restart W indo ws NT ® a second time and[...]

118 CHAPTER THIR TEEN Choosing the Software to Install Install Multi-Function Link Pro Software If you want the complete set of softw are: Multi-Function Link Pro, V isioneer PaperPort™ LE vie wer , and Br other scanner dri ver , printer dri vers and T rue T ype Compatible fonts, install: ■ Install Multi-Function Link Pro Software Install NetCe[...]

119 USING THE MFC WITH YOUR COMPUTER Installing the Brother Software 1 Insert the Brother CD-R OM into your CD-R OM driv e. 2 Enter the command for your version of W indows ® , if needed. After you insert the Brother CD-R OM, you must type the appropriate command for your version of W indows ® : • If you are using W indows ® 3.1 or 3.11, from [...]

120 CHAPTER THIR TEEN A window appear s listing the options: For each application you install, click on that name in the Software Installation windo w and f ollo w the instructions on the screen. The last step will be to restart Windo ws ® and access the Software Installation windo w again to install the next application. 3 Click on “Install Mul[...]

121 USING THE MFC WITH YOUR COMPUTER The On-Line Documentation windo w a ppears: 5 In the On-Line Documentation windo w , click on “Install Acrobat Reader” and follo w the pr ompts on the screen. Y ou must install Acrobat Reader before you can vie w on-line documentation. Helpful Hints f or Windo ws ® 3.1, 3.11 or Windo ws ® 95, 98 ■ The in[...]

122 CHAPTER THIR TEEN For DOS User s How to Use the MFC with Y our DOS Application Software Before working with your application softw ar e that runs on DOS , check that the MFC’ s name appears in the printer selection of your application software. If the MFC is not listed, you must install the pr inter dri ver that corresponds to HP LaserJet IIP[...]

123 USING THE MFC WITH YOUR COMPUTER What Does the Remote Printer Console Do? The Remote Printer Console (RPC) is a utility program that can run in the DOS en vironment and comprises the following tw o pro grams: Remote Printer Console Main Pr ogram This program allo ws you to change various printer settings such as emulation, print quality , fonts[...]

124 CHAPTER THIR TEEN 4 At the DOS prompt (C:>) type x: (Substitute the dri ve letter of your CD-R OM driv e for “x”) and press Enter . C:>x: 5 T ype CD:YL-I IWIN3XMFLPR ODRIVERSDISK3 and press Enter . (“3X” is W indo ws ® 3.1 or 3.11) x:>CD:YL-I IWIN3XMFLPR ODRIVERSDISK3 6 T ype RPCSETUP and press Enter . x :YL- I I[...]

125 USING THE MFC WITH YOUR COMPUTER There are four sub menus (see table belo w). Select the sub menu you want by clicking on it with the mouse, using the cursor ke ys and the Enter key , or by pressing the hot ke y commands for that sub menu. Menu Press the k e ys Functions Direct Alt + D Y ou can directly control the MFC, with Print Access F orm,[...]

126 CHAPTER THIR TEEN Remote Printer Console Current Printer Status Inf ormation Item Default W hat This Item Does Media T ype Regular Selects the media type “Re gular” or “Thick Paper”. Emulation*1 Laser Jet IIP “Laser Jet IIP”. Paper Size*1 Letter Selects the paper size, either “Letter”, “Leg al”, “ A4”, “B5”, “DL”[...]

127 USING THE MFC WITH YOUR COMPUTER P age Setup Section Item Default What This Item Does Pa per size*1 Letter Selects the paper size, either “ A4”, “Letter”, “Legal”, “B5”, “DL ”, “Executi ve” “COM10”,“Monarch”, or “C5”. Orientation*1 Portrait Selects the paper direction to either “Portrait” and “Landscape[...]

128 CHAPTER THIR TEEN Printer Config Item Default W hat This Item Does Continue Mode Manual Selects Auto or Manual on Auto error recov ery mode. Parallel Enable Selects the bi-directional parallel “Enable” Bi-directional or “Disable”. Other Config Item Default W hat This Item Does Auto LF Of f Selects Auto LF “On or Off” Auto CR Of f Se[...]

129 USING THE MFC WITH YOUR COMPUTER Direct Access Category Item Function Print Form Prints the MFC’ s character/symbol sets “CHARASET .PRN” or any print files you ha ve made. Reset Printer Resets the MFC. The data remaining in the MFC and the printer settings will be cleared. Console Config Category Item Function En vironment Sets the Buzzer[...]

130 CHAPTER THIR TEEN The RPC may work in the DOS-compatible bo x screen mode of W indows ® . Ho wever , it is recommended that you completely exit from W indo ws ® to the DOS prompt before using the RPC. The Printer Status Monitor and some other T erminate-and-Stay programs cannot coexist in the computer’ s memory . If they don’t w ork prope[...]

131 14 CHAPTER FOURTEEN Multi-Function Link Pro (option) for MFC 4350 If you hav e an MFC 4350, you can purchase the optional Multi-Function Link Pro softwar e. Multi-Function Link Pro turns your MFC 4350 into a 5-in-1 multi-function center , by enabling you to use the MFC 4350 as a scanner and to use it to fax from Windo ws ® applica tions in you[...]

132 CHAPTER FOUR TEEN[...]

133 15 CHAPTER FIFTEEN Using the Multi-Function Link Pro Software Intr oduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-R OM that is included with your MFC. (F o[...]

134 CHAPTER FIFTEEN Using the Multi-Function Link Pr o Software Brother Resour ce Manager The Brother Resource Manager application must be running for you to use your MFC with your W indows ® computer . Multi-Function Link Pro software and the MFL Pro Printer Dri ver automatically load the Resource Manager , as needed. The Resource Manager allo ws[...]

135 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Visioneer P aperP or t™ LE V isioneer PaperPort™ LE for Brother is a document management application. Y ou will use PaperPort to vie w incoming faxes and scanned documents. PaperPort has a sophistica ted, yet easy to use filing system that will help you organize your documents. It allo ws you to[...]

136 CHAPTER FIFTEEN Sending a F ax fr om Y our PC Sending a Quick F ax A QuickFax is a co ver page only f ax with a message. This option is v ery useful when you want to fax a quick, short message from your PC. 1 From the Main Menu, select the QuickF ax button —OR— Select QuickFax from the Start pull-do wn menu. The Quic kF ax screen will appea[...]

137 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Sending a F ax from the Main Men u Y ou can send a fax from the Main Menu and attach multiple f iles. The “attachments” can e ven be in dif ferent file forma ts. 1 From the Main Menu windo w , select the Send Fax button —OR— Select Send F ax from the Start pull-do wn menu. The Send F ax wind[...]

138 CHAPTER FIFTEEN Sending a Fax fr om a Windows ® Application Y ou can send a fax directly from any W indo ws ® application using the follo wing ste ps: 1 Create the document in a W indo ws ® application. 2 Select Brother MFL Pro Fax as your printer . 3 Select the Print command to begin the f ax transmission. T he Fax Sending dialog box will a[...]

139 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Receiving F axes into y our PC T o receive f axes into your PC thr ough the MFC, you must first ha ve connected your MFC to your computer . Then, you can load the software. Before Y ou Begin Use the following checklists for the MFC and PC, to mak e sure you hav e properly set up the MFC and PC to wo[...]

140 CHAPTER FIFTEEN Viewing Received F axes Fax es that are recei ved into the PC will appear in the InBo x of the Log Manager . T o access the Log Manag er , from the Main Menu click the Log Manager b utton —OR— From the Start pull-do wn menu, select Mail/Log . 1 In the Log Mana ger , select the Fa x folder . 2 Then select the InBox folder . A[...]

141 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Scanning a Document The Brother Multi-Function Link Pro software includes a TW AIN compliant scanner driv er . TW AIN driver s meet the standar d uni versal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the P aperPor[...]

142 CHAPTER FIFTEEN Scanning a Document into y our PC 1 Insert the document(s) face do wn in the document feeder of the MFC. 2 Adjust the following settings, if needed, in the Scanner Setup windo w: • Resolution • Gray Scale (Black & W hite, Gray [Error Diffusion], T rue Gray) • Brightness • Contrast • Size 3 Select the Start button f[...]

143 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Brightness Brightness: Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link Pro of fers 100 brightness settings (-50 to 50). The def ault v alue is 0, representing an “av erage” setting. Y ou can set the brightness lev el by dragging the slidebar to the rig[...]

144 CHAPTER FIFTEEN Business Card Size T o scan business cards, select the Business Card (60 x 90 mm.) size setting and place the business card at the top center of a carr ier sheet. Carrier sheets are av ailable from your Dealer . When scanning photographs or other images for use in a word processor or other graphics application, you should try di[...]

145 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE 3 T o crop a portion of the document to be scanned, drag any side or corner of the dotted outline in the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only the portion of the document you wish to scan. 4 Place the document in the document feeder of the MFC ag[...]

146 CHAPTER FIFTEEN NetCentric Internet F ax Internet faxing (NetCentric F axStorm) brings together the power of the PC and the economy of the Internet. Outgoing fax es are relayed from your desktop to a network pro vider’ s fax serv er ov er an IP connection. From the server , the fax job is tr ansmitted acr oss the Internet using sophisticated [...]

147 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Y our Fax Service Account Before you can install NetCentric™ FaxStorm y ou must use your established Internet Service Pro vider to go to http://www .faxstorm.com and set up an account with one of the Fax Service Pro viders. Y ou will be gi ven an Account Name and Password, which you will need w he[...]

148 CHAPTER FIFTEEN J obID —Number that uniquely identifies the fax job . The JobID is comprised of the identification number of the serv er to which the fax was sent and a unique number that identifies the fax itself . P ages —Number of pages in the fax. Status —Final status of the fax job , either DONE or F AILED. Creating an Inbound Accoun[...]

149 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Overview of Utilities NetCentric™ FaxStorm includes the follo wing related utilities to help you manage your faxing acti vities: Contact Manager Use Contact Manager to org anize your contacts and import database files from existing address books. Cover P ag e Builder Cov er Page Builder is your cr[...]

150 CHAPTER FIFTEEN Accessing NetCentric™ F axStorm Select the NetCentric program group, then select FaxStorm. The NetCentric FaxStorm windo w appears: Sending Fax es Y ou can send a fax directly from the NetCentric™ FaxStorm, or use the Print Dri ver to send a fax from any Windo ws ® application or as e-mail. The Send Fax dialog box has three[...]

151 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE T o access the Send Fax W indo w , in the NetCentric™ FaxStorm windo w , select Send F ax fr om the Fa x menu— OR —Click the Send F ax button. The Send Fax windo w appears: General T ab In the General tab you can address a f ax to one or more recipients, choose a cov er pa ge, and determine th[...]

152 CHAPTER FIFTEEN Adding Contacts One at a Time ■ Enter the recipient’ s information in the First Name, Last Name, or Company Name f ields. The Contact Manag er will searc h for the contact and fill in the rest of the recipient’ s information— OR —If the recipient is not in its database, you must enter the information. ■ If you do not[...]

153 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Saving a Ne w Contact fr om the F ax Send Window After entering the recipient information for the fax, y ou can add the entry to your Contact Manager database: 1 Click on the New Contact button. The Ne w Contact window appears: 2 In the Ne w Contact window , click the group in which you wish to plac[...]

154 CHAPTER FIFTEEN About Sending a Fax as E-mail Y ou can send fax files and attachments to a recipient’ s e-mail address rather than to a fax number . W hen fax f iles are sent by e-mail, they arri v e as TIFF file attachments to the e-mail message. The recipient can then vie w the TIFF files with an e-mail utility or an e xternal image viewing[...]

155 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Attachments T ab Use the Attachments tab to attach documents to your f ax fr om your hard dri ve or from your Attachments list. Attachments must be image files, which you create from any W indows ® a pplication with the Print Driv er . Attachments can be f iles with the following e xtensions: TIFF [...]

156 CHAPTER FIFTEEN Options/Sender T ab Use the Options/Sender tab to specify the billing code, resolution, request e-mail notification, when to send the f ax and a change to the sender information. T o set the defaults of all your faxes, click the Set Defaults button in the lower left-hand corner . Options modified in the Send Fax windo w a pply t[...]

157 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE 6 Click OK to print the document. The Send Fax dialog box appear s. 7 Enter the recipient’ s fax number , and select a cover page and an y options, if desired. If Y ou Are Using Windows NT ® W orkstation V ersion 4.0 1 In your Windo ws ® application, open the document you wish to con vert. 2 Sel[...]

158 CHAPTER FIFTEEN Setting Up Contacts in the Contact Manager In addition to saving recipient infor mation when you address a fax in the Send Fax windo w , you can add contacts manually in the Contact Manager windo w . When adding a contact, you are creating an entry in an existing group in your Contact Manager database. Y ou can add the contact t[...]

159 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE 2 Enter additional information about the contact in the Contact Detail window . 3 Click the OK b utton to sav e the new contact. T he Contact Manager windo w appears, listing the ne w contact in the All group: Y ou can move the ne w contact to another group by selecting it and dragging it into that [...]

160 CHAPTER FIFTEEN T o edit the information of an existing contact, open the Contact Detail windo w for that contact: 1 In the Contact Manager windo w , double-click on the contact — OR — Select the contact in the Contact Manager windo w and select Edit/V iew from the Contact menu, or click the Edit/V iew button. 2 When the Contact Detail wind[...]

161 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Moving or Cop ying a Contact to Another Gr oup In the Contact Manager window , you can mov e a contact from one group to another , or copy a contact from one group into another group. ■ To mov e a contact from one group to another , select a contact and drag it into the destination group. A dialog[...]

162 CHAPTER FIFTEEN Managing Y our Fax es in the Status Manager The Status Manager connects to your account, retrie ves your sent and recei ved f axes and displays their status. Y ou can open the Status Manager to check your fax es, or you can set the Status Manager’ s options so that Status Manager checks the status at an interv al you choose. T[...]

163 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Chec king the Status of Sent F ax es (Outbo x) 1 Click the Outbox tab at the bottom left-hand side of the Status Manager windo w . 2 Double-click the fax to vie w the Inbox Detail window for status information. 3 Click on a fax to select it, and click the Vi e w button to vie w the file. T o delete [...]

164 CHAPTER FIFTEEN Viewing Received F axes in Y our Account Pa ge Inbo x Fax es that are sent to your fax Inbox can be vie wed from your account home page, as well as from NetCentric™ FaxStorm. See online HELP if you need mor e information . 1 Log on to your account home page using a web bro wser, or select We b from the Utilities menu, then sel[...]

165 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE 3 Click the Outbox hypertext link. Y our Account Page Outbox will be displayed, listing your recei ved faxes: Customer Suppor t Y ou can select W eb Pr ob lem Reports from the Utilities menu of the NetCentric™ FaxStorm windo w . Y our web bro wser will open the problem report page of NetCentric Co[...]

166 CHAPTER FIFTEEN A utomatic E-mail Printing (For Windo ws ® 95, 98 Only) (For MFC 4650, MFC 6650MC and MFC 7750 Onl y) The Brother Automatic E-Mail Printing software is a utility progr am that reads your E-mail messages from a specif ied POP3 serv er and automatically prints to a printer . If you hav e a MFC 4350 and purc hase the optional Mult[...]

167 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE A utomatic E-Mail Printing is for Windows ® 95, 98 Only Automatic E-Mail Printing is a 32 bit softw are application. It cannot run on W indows ® 3.1 or 3.11, e v en if W in32 is installed on your computer . Y ou Cannot Use a 16 bit TCP/IP Stack T o run Automatic E-Mail Printing, you MUST ha ve a 3[...]

168 CHAPTER FIFTEEN Setting Up the Server In the Server tab of the Properties of Brother windo w , you must enter your POP3 Server , POP3 Port, POP3 Account name, and Password. Check the Delete Function and Print Function options as desired. Setting the Chec k Time In the Chec k tab of the Properties of Brother window , you can set up Automatic E-M[...]

169 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Using A utomatic E-Mail Printing In the Automatic E-Mail Printing window click the icon b uttons for the follo wing options: Ne w Mail, Print, V ie w , Delete, Properties, Hide your log information and Add to T ask T r a y . Uninstalling A utomatic E-Mail Printing fr om Windows ® 95, 98 Y ou can de[...]

170 CHAPTER FIFTEEN T o Access the Add/Remove Pr ograms Properties Window: 1 Close the Automatic E-Mail Printing application. 2 Click the Start b utton in the T askbar . 3 Select Settings , then Contr ol P anel . The Control Panel windo w appears. 4 Double-click the Add/Remove Pr ogram icon in this windo w to run the Add/Remov e Programs Properties[...]

171 16 CHAPTER SIXTEEN Using the MFC as a Printer Special Printing Features Windows ® Printing The dedicated printer dri ver and T rueT ype™ - compatible fonts for Microsoft ® W indows ® 3.1, 3.11, 95, 98 and W indows NT ® W orkstation V ersion 4.0 ar e av ailable on the CD-R OM supplied with your MFC. Y ou can easily install them into your W[...]

172 CHAPTER SIXTEEN The RPC program also provides a status monitor program, a T erminate-and- Stay Resident (TSR) program. It monitors the printer status while running in the background, and reports the current status or errors on your computer screen. Bi-directional Parallel Interface The parallel interface of the MFC lets the printer (MFC) commun[...]

173 USING THE MFC AS A PRINTER If your application software does not support y our custom paper size, select the ne xt larger paper size. Then adjust the print area by chang ing the r ight and left mar gins in your application software. When you use labels or transpariencies for o verhead projectors, be sure to use the manual feed slot. T wo-Sided [...]

174 CHAPTER SIXTEEN Loading En velopes in Multi-Purpose Sheet Feeder If you load up to 10 en velopes into the multi-purpose sheet feeder , make sure they are inserted in the direction sho wn below . Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cov er . Y ou can load paper or en velopes one at a time into this s[...]

175 USING THE MFC AS A PRINTER 2 After the f irst page is printed, the dialog box appears and prompts you to load the next page. Load a sheet and select OK to resume printing. 3 Repeat Steps 1, 2, and 3 until you have finished printing. • When you use manual feed slot, it is best to first press Print Priority . This allows you to print PC data wi[...]

176 CHAPTER SIXTEEN For optimum printing, use a recommend type of paper , especially plain paper and transparencies. F or more information on paper specifications, consult your nearest authorized sales representati ve or the place where you purchased your MFC. Use label or transparencies that are designed for use in laser printers. For the best pri[...]

177 USING THE MFC AS A PRINTER Print Priority K ey When you press Print Priority , the MFC enters printer mode, and will not print faxes on pa per . Instead, fax es are stored in memory until you press Print Priority again. T est/Reset K ey Y ou can use this key to print a test sample page . If data remains in the printer memory , press On/Off Line[...]

178 CHAPTER SIXTEEN Restoring F actor y Default Settings Y ou can return the MFC to original factory settings. Permanent fonts are restored, b ut macros are cleared. Y ou can change user settings using the Remote Printer Console program (see page 171). 1 Press F unction , 2 , 2 , 1 . The screen displays 1.RESET 2.EXIT 2 Press 1 to restore the f act[...]

179 1 7 CHAPTER SEVENTEEN Optional Accessories Memor y Boar d The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance modes for both fax and printer operations. (F or MFC 4350, MFC 4650 and MFC 6650MC Only)[...]

180 CHAPTER SEVENTEEN Optional Memor y f or the Printer & Fax Operations Y our MFC 4350, MFC 4650 or MFC 6650MC has 2MB of memor y and can recognize 1MB (ME1000) or 2MB (ME2000) of Optional Memory . Be careful to purchase the appropriate memory board for your needs. For the Printer Additional memory is useful and may be necessary if you want to[...]

181 OPTION AL ACCESSORIES Installing the Optional Memory Board 1 Unplug the po wer cord from the AC outlet and disconnect the interf ace cable. W ARNING Unplug the pow er cord before installing (or removing) the memory board. 2 Press down on the top of the r ear cov er to release the hook, and pull the rear cov er out. W ARNING Do not touch the sur[...]

182 CHAPTER SEVENTEEN 3 T o install the memory board onto the main controller board, use the attached spacer and plug it into the connector on the left of the main controller board. Memory Board Spacer Connector Main Controller Board Connector W ARNING ■ Hold the edge of the memory board. Do not touch the surface of the board. ■ Make sure the m[...]

183 Standar d T elephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States onl y . This equipment is hearing aid compatible. When programming emer genc y number s and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for th[...]

184 CHAPTER EIGHTEEN The REN is useful to determine the quantity of de vices you may connect to your telephone line and still hav e those devices ring when your telephone number is called. In most, but not all ar eas, the sum of the RENs of all devices connected to one line should not e xceed fi ve (5). T o be certain of the number of de vices you [...]

185 IMPOR T ANT INFORMA TION W ARNING For protection against the r isk of electrical shock, alw ays disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Federal Communications Commission([...]

186 CHAPTER EIGHTEEN FD A Regulations U.S. F ood and Drug Administration (FD A) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. One of the follo wing labels on the back of the printer indicates compliance with the FD A regulations and m ust [...]

187 IMPOR T ANT INFORMA TION Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. International Energy Star Compliance Statement The purpose of the International Ener gy Star Program is to promote the [...]

188 CHAPTER EIGHTEEN Impor tant Saf ety Instructions 1 Read all of these instructions. 2 Sav e them for later reference. 3 Follo w all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water[...]

189 IMPOR T ANT INFORMA TION 13 Do not attempt to service this product yourself, as opening or remo ving covers may expose you to dangerous voltage points and/or other risks, and may void your w arranty . Refer all servicing to a Brother Authorized Service Center . A list of Brother Authorized Service Centers has been included for your convenience,[...]

190 CHAPTER EIGHTEEN Notice – Disclaimer of W arranties BRO THER’S LICENSOR(S), AND THEIR DIRECT ORS, OFFICERS , EMPLO YEES OR A GENTS (COLLECTIVEL Y BR OTHER’S LICENSOR) MAKES NO W ARRANTIES, EXPRESS OR IMPLIED , INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARDING THE S[...]

191 IMPOR T ANT INFORMA TION Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, cov ering the latest product descriptions and specif ications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the ri[...]

192 CHAPTER EIGHTEEN[...]

19 CHAPTER NINTEEN Troubleshooting and Maintenance 193 T r oubleshooting F ax-Back System Brother Customer Service has installed an easy-to-use Fax-Bac k System, so you can get instant answers to common technical questions and product information for all Brother products. This system is av ailable 24 hours a day , 7 days a week. Y ou can use the sy[...]

194 CHAPTER NINETEEN Err or Messages Y ou may occasionally encounter a diff iculty with your MFC or telephone line. If this happens, your MFC often identif ies the problem and displays an error message. The list belo w explains the most common er ror messages. Y ou can correct most problems by yourself. If you need additional help, call the Brother[...]

195 TROUBLESHOOTING AND MAINTENANCE COOLING DO WN The temperature of the drum Y ou must wait and allo w the PLEASE W AIT unit or toner cartridge is too hot. MFC to resume printing when The MFC will pause its current it is re a d y . print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while th[...]

196 CHAPTER NINETEEN NO RESPONSE / BUSY The number you called does not Check the number and try again. answer or is b usy . Or, y ou may have reached a number that is not connected to a fax machine. NO T REGISTERED Y ou tried to access a One T ouch Set up the One T ouch or Speed or Speed Dial number that is not Dial number (see pages 71-73 .) progr[...]

197 TROUBLESHOOTING AND MAINTENANCE Document Jam The documents were not inserted or fed properly , or were too long. 1 Open the control panel. 2 Carefully , pull the document tow ard the front of the MFC. 3 Close the control panel. 4 Press St op . NO OK Printer Jam Before you can clear a printer jam error , you must find out where the paper is stuc[...]

198 CHAPTER NINETEEN Paper is Jammed in the Multi-purpose Sheet Feeder 1 Open the multi-purpose sheet feeder to pull the jammed paper upward and out of the feeder . 2 Close the multi-purpose sheet feeder . 3 Open the top cover and check that a torn piece of paper does not remain inside the MFC. Multi-purpose Sheet Feeder Paper is Jammed near the Dr[...]

199 TROUBLESHOOTING AND MAINTENANCE If Y ou Are Having Difficulty with Y our MFC If you think there is a problem with your MFC, make a copy first . If the copy looks good, the problem is probably not your MFC. Check the table below and follow the troubleshooting tips. DIFFICUL TY SUGGESTIONS Condensed print and If y our copy looks good, you probabl[...]

200 CHAPTER NINETEEN DIFFICUL TY SUGGESTIONS Dialing does not work Check for a dial tone. Change T ONE/PULSE setting (see “T one/Pulse” p. 31). Check all line cord connections, and make sure the curled handset cord is not in the EXT jack. Check power cord connection. Send a manual fax by pressing Hook —OR— by lifting the handset, and dialin[...]

201 TROUBLESHOOTING AND MAINTENANCE DIFFICUL TY SUGGESTIONS Double ring in The MFC kno ws the incoming call is not a fax so it F AX/TEL Mode is signaling you to answer the telephone call. Pick up the MFC handset or answer from an extension phone and press your MFC’ s T elephone Answer Code (default setting is #51). Transferring a f ax call to If [...]

202 CHAPTER NINETEEN DIFFICUL TY SUGGESTIONS The MFC cannot print The MFC r eceived a very comple x print job and full pages of a document. could not process part of the page. This may be An error message PRINT solved in se veral ways. If you are using Windo ws ® O VERRUN occurs. 3.1, 3.11, W indows ® 95, 98 or W indows NT ® W orkstation V ersio[...]

203 TROUBLESHOOTING AND MAINTENANCE DIFFICUL TY SUGGESTIONS I cannot print from my Check that the DOS application software interface application software settings match those of your printer: for e xample, if you are using a parallel printer cable, you would probably set your DOS software printer port to LPT1. Check for an error message on the LCD.[...]

204 CHAPTER NINETEEN DIFFICUL TY SUGGESTIONS V ertical streaks appear in Sometimes you may see v ertical streaks on your copies. copies Either the scanner or the primary corona wire for printing s dirty . Clean them both. (See pages 213 and 215.) Printouts are too dark or Adjust the print conditions by setting the Print Density light function. It h[...]

205 TROUBLESHOOTING AND MAINTENANCE DIFFICUL TY SUGGESTIONS Printed pages are marked Markings may disappear by themselv es. T ry copying at regular interv als multiple pages to clear this problem. Markings may occur if the MFC has not been used for a long time. A possible cause is that the surface of the drum is scratched. Y ou must then replace th[...]

206 CHAPTER NINETEEN Difficulties Setting up the Software Pr oblem Using the HP P avilion PC and the “HP DEMO” Screen Saver If you select the “HP Demo” screen sav er on your HP Pa vilion PC after you have installed the Multi-Function Link Pro software, the System.ini file is overwritten and you cannot use the Brother MFC to print, scan, or [...]

207 TROUBLESHOOTING AND MAINTENANCE MFC Connect F ailure or Bi-Directional Communication Error Recently , some printers ha ve included a function to show the printer status on the PC display . Such printers use the bi-directional communication parallel port between the printer and the PC. Our MFCs ha ve a bi-directional parallel port function. Sinc[...]

208 CHAPTER NINETEEN HP LaserJet series II, IID, IIP , IIP+, III, IIID or IIIP: If Microsoft W indows ® Printing System is used for the abo ve models, you must modify the “win.ini” file in the Windo ws ® directory to turn the printer's bi-directional function of f. W e recommend that you do a back-up before you modify the WIN.INI or SYST[...]

209 TROUBLESHOOTING AND MAINTENANCE EPSON ActionLaser 1100 / 1400: Please remov e the EPSON Action Laser 1100/1400 driv er b y running the EPDELETE.EXE file in the Windo ws ® Printer Driv er for these models. Lexmark WinWriter 200: You must modify the “win.ini” and “system.ini” f iles in the W indows ® directory to turn of f the printer&a[...]

210 CHAPTER NINETEEN P ac king and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. Also, f ollo w the steps below to pack the MFC or it may be damaged, which will v oid the MFC's warranty . 1 Remov e the telephone line cord and unplug the MFC from the A C outlet. 2 Open the top co ver . 3 Hol[...]

211 TROUBLESHOOTING AND MAINTENANCE 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely . Plastic Bag Toner Cartridge Drum Unit 5 Close the top cov er . Remove the wire e xtension, document tra y , dust cov er , paper tray and handset and pack them. 6 Wrap the MFC in the plastic bag and place it in th[...]

212 CHAPTER NINETEEN 7 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown belo w: (MFC 4350 only) (MFC 4650, MFC 6650MC and MFC 7750) 8 Close the carton and tape it shut.[...]

213 TROUBLESHOOTING AND MAINTENANCE Regular Maintenance Y ou can keep your MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. A void using thinners or other or ganic solvents to clean the MFC and do not use water . Cleaning the Document Scanner 1 Unplug the telephone line and th[...]

214 CHAPTER NINETEEN Cleaning the Printer W ARNING ■ Do not use isopropyl alcohol to remov e dirt from the control panel. It may cause a crack on the panel. ■ Do not use isopropyl alcohol to clean the scanner windo w or the toner sensor . ■ Do not touch the scanner window with y our finger . ■ Handle the drum unit carefully as it contains t[...]

215 TROUBLESHOOTING AND MAINTENANCE Cleaning the Drum Unit W e recommend you place the drum unit on a drop cloth or lar ge piece of disposable paper to a void spilling and sca ttering toner . 1 T urn the drum unit upside down carefully . 2 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.[...]

216 CHAPTER NINETEEN Replacing the T oner Cartridg e The MFC can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low , the display sho ws T ONER LOW . The MFC is supplied with a starter toner cartridge that must be replaced after 1,000 pages. Actual page count will vary depending on your a verage docume[...]

217 TROUBLESHOOTING AND MAINTENANCE How to Replace the T oner Cartridg e W ARNING Just after you ha ve used the MFC, some internal parts of the MFC will be extremely HOT! So, never touch the shaded parts shown in the illustration. HO T! 1 Open the top cov er . Make sure the top cov er is completely open. T o remove the drum unit, hold each side of [...]

218 CHAPTER NINETEEN 2 Gently turn the le ver on the toner cartridge forward until it stops. The toner cartridge cannot be remov ed unless the shutter is completely closed, by turning the le ver fully to the front. Toner Cartridge Drum Unit 3 Remov e the old toner cartridge from the drum unit by gently pulling it out. W ARNING Handle the toner cart[...]

219 TROUBLESHOOTING AND MAINTENANCE 4 Unpack the ne w toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Aluminum Bag New Toner Cartridge Old Toner Cartridge W ARNING ■ W ait to unpack the toner cartridge until immediately before you install it into the MFC. If a toner cartridge is[...]

220 CHAPTER NINETEEN 6 Slide the ne w toner cartridge into the opening on the right side of the drum unit. T o ensure that the toner cartridge and the drum unit fit together correctly , make sure that the toner cartridge guide arro w is exactly aligned with the guide arr ow on the drum unit. Drum Unit Toner Cartridge 7 Gently turn the le ver on the[...]

221 TROUBLESHOOTING AND MAINTENANCE Replacing the Drum Unit The MFC uses a drum unit to create the print images on paper . If the screen displays CHANGE DR UM SOON, the drum unit is near the end of its life. Purchase a ne w drum unit to replace the current one. Even if the display sho ws CHANGE DR UM SOON, you ma y be able to continue to print with[...]

222 CHAPTER NINETEEN W ARNING Just after you hav e used the MFC, some internal parts of the MFC are extremely HO T! So please be careful. HO T! F ollow these steps to r eplace the drum unit: 1 Open the top cov er . 2 Remov e the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to av oid spilling and scattering t[...]

223 TROUBLESHOOTING AND MAINTENANCE 3 Remov e the toner cartridge from the drum unit and keep it in a safe place. For more infor mation, see “Replacing the T oner Cartridge” on page 216. Toner Cartridge Drum Unit Discard the used drum unit according to local regulations. If you are not sure of them, call your local Sanitation Department. Be sur[...]

224 CHAPTER NINETEEN 5 Gently rock the new drum fr om side to side fi ve or six times. Do NO T remo ve the c lear plastic star ter sheet! Clear plastic starter sheet ■ W ait to unpack the drum unit immediately before installing it into the MFC. If an unpacked drum unit is subjected to e xcessiv e direct sunlight or room light, the unit may be dam[...]

225 TROUBLESHOOTING AND MAINTENANCE 6 Reinstall the toner cartridge into the ne w drum unit. For more information, see “Replacing the T oner Cartridge” on page 216. 7 Holding the new drum unit b y its handles, install it. Close the top cov er . 8 The MFC will eject the clear plastic starter sheet automatically . Clear Plastic Starter Sheet T op[...]

226 CHAPTER NINETEEN WARNING ■ Do not touch the scanner window with y our finger . ■ Handle the toner cartridge and drum unit carefully because they contain toner . If toner scatters and your hands or clothes get dirty , immediately wipe or wash it of f with cold water . For Customer Service USA: 1-800-284-4329 (voice) 1-908-575-8790 (fax) From[...]

20 CHAPTER TWENTY Specifications Product Description Six performance modes are av ailable for the "6 in 1" model MFC 6650MC: Fax, Printer , Copier, Scanner , PC Fax and Messa ge Center . The MFC 4650 and MFC 7750 are "5 in 1" models Fax, Printer , Copier , Scanner and PC Fax. The MFC 4350 is a "3 in 1" model: Fax, Prin[...]

228 CHAPTER TWENTY Resolution MFC 4350, MFC 4650 and MFC 6650MC: • Horizontal Standard, Fine, Superfine 203dot/inch • V ertical Standard 98dot/inch Fine, Photo 196dot/inch Superfine 391dot/inch MFC 7750: • Horizontal Standard, Fine, Superfine 200dot/inch • V ertical Standard 100dot/inch Fine, Photo 200dot/inch Superfine 400dot/inch One T ou[...]

229 SPECIFICA TIONS Print Media T oner cartridge Life Expectanc y: Up to 2,200 pages/ne w toner cartridges Up to 1,000 pages/starter toner cartridge (USA and Canada only) (when printing letter size or A4 paper at 5% print cov erage) T oner life expectancy will v ary depending upon the type of av er age print job . Drum Unit Life Expectancy: 20,000 [...]

230 CHAPTER TWENTY P arallel Interface Specifications Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DATA STROBE Input 19 0V(S.G.) - 2 DATA 1 Input 20 0V(S.G.) - 3 DTAT 2 Input 21 0V(S.G.) - 4 DATA 3 Input 22 0V(S.G.) - 5 DA[...]

231 SPECIFICA TIONS Symbol Sets/Character Sets *HP mode • ISO14 JIS ASCII • Roman 8 • ISO57 Chinese • ISO Latin 1 • ISO11 Swedish (ECMA-94) • HP Spanish • ISO60 Norwegian 1 • ISO17 Spanish • ISO61 Norwegian 2 • ISO10 Swedish • ISO4 UK • ISO16 Portuguese • ISO25 French • ISO84 Portuguese • ISO69 French • ISO85 Spanish[...]

232 CHAPTER TWENTY The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8. If you want to kno w which characters are in each symbol/character s[...]

233 GLOSSAR Y Glossary Activity Report Lists information about the last 50 incoming and outgoing fax es. TX means T ransmit. RX means Recei ve. ADF (A utomatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . All Dial List A listing of names and numbers stored in One T ouch[...]

234 GLOSSAR Y Cancel Job Cancels a programmed job, like Delayed F ax or Polling. CNG tones The special tones (beeps) sent by f ax mac hines during automatic transmission to tell the recei ving machine that they are a from fax machine. communication err or (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or sta[...]

235 GLOSSAR Y Electronic Co ver P age A preprog rammed co ver page that is transmitted from the MFC's memory , eliminating the need for making up cov er pages manually . extension phone A T elephone on the fax number that is plugged into a separate wall jack. external phone A T AD (T elephone Answering De vice) or telephone that is plugged int[...]

236 GLOSSAR Y LCD (liquid crystal display) The display screen on the MFC that shows interacti ve messages during On-Screen Programming and defaults to the date and time when the machine is idle. manual fax When you press Hook — OR —lift the handset so you can hear the receiving fax machine answer before you press Star t to begin transmission. M[...]

237 GLOSSAR Y remote access The ability to access your Message Center remotely from a touch tone phone. remote activ ation allows you to transfer a fax call, answered a t an extension phone, to the MFC. remote access code The four -digit code that allows you to call and access your Message Center from a remote location. resolution T he number of ve[...]

238 GLOSSAR Y T oner Save A process that causes less toner to be aff ixed to the page to extend the life of the toner cartridge. This will make the print on receiv ed documents significantly lighter . transmission The process of sending documents o ver the phone lines from your MFC to the recei ving fax machine. User Option List A pr inted report t[...]

239 A Access Codes ....................................... 81, 82, 83 Acti vity Report .......................................... 87, 88 All Dial List ..................................................... 87 Alternating Displays ........................................ 26 Answer Mode ............................................ 24, 39 Assembly ....[...]

240 INDEX Double Ringing ............................................... 41 Drum Unit ....................... 12, 215, 217, 218, 219, 220, 221, 222, 223, 224, 225 Dual Access ..................................................... 56 Duplex Printing ............................................. 173 E ECM (Error Correction Mode) ......................[...]

241 INDEX Message Indicator ............................................ 97 Message Storage .............................................. 94 MSG CTR OGM ............................................. 96 Multi-Function Link Pro ................................ 134 Multi-Line Connections ................................... 24 Multi-purpose Sheet Feed[...]

242 INDEX Station ID ................................... 2, 33, 34, 35, 66 Super Fine Resolution ..................................... 64 T T elephone Answer Code ............................ 44, 45 T elephone Answering De vice (T AD) ..................................................... 3, 19, 20, 23 T elephone Index ..............................[...]

Manufactured by Brother Industries Ltd. whose quality system is registered by BSI and JQA. BSI Certificate of registration No. FM27391 JQA Certificate of registration No. JQA-0340 * UU7259001 Printed in Japan These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the T elecommunica[...]