Brother DS-620 manual

User’s Guide DS-620 DS-720D Version A USA[...]

i Using the documentation Thank you for buying a Brother ma chine! Reading the doc umentatio n will help you make the most of your machine. Symbols and conventions us ed in the documentation The following symbols and conventions ar e used throughout the do cumentation. IMPORTANT IMPORTANT indicates a potentially hazard ous situation which, if not a[...]

ii Trademarks The Brother logo, Brother and DSmobile are r egistered trademarks of Brother Industries, Lt d. Apple, Macintosh, and Mac OS are trademarks of Appl e Inc., registered in the United States and other countries. Windows and Windows Vista are either reg istered trademarks or trademarks of Microsoft Corpor ation in the United States and / o[...]

iii Table of Contents 1 General Information 1 Scanner overview ................ ................ ................ ................ ................ ................. ............. ......... ............. .1 LED indications ................. ................ ................ ................ ................ ................ .............. .........[...]

iv Scan to a FTP server .. ................ ................ ................... ................ ................. ................ .... .............. 36 6 Scanner Calibration 37 Calibration using software (for Win dows ® ) ................. ................ ................ ................ ................ ............ 37 Calibration using sof[...]

1 1 1 Scanner overview Front 1 Top cover 2 Start b utton • (For Windows ® ) Press to start scanning while using Button Manager V2. For more information, see Using Bu tton Manager V2 (for Windows ® ) on page 31. • (For Macintosh) Press to start scanning whil e using DSmobileCapture. For more information, see Using DSmobileCapture (for Macintos[...]

General Informatio n 2 1 Rear 1 Micro USB port 2 Paper ejection slot LED indications LED indication Machine Status No light The machine is not connected to your computer . Green light The machine is ready to scan. Blinking green The machine is scanning a document. Rapidly blinking red Some error occurred. Th e top cover is open, or a document is ja[...]

3 2 2 For Windows ® users NOTE • Make sure that your computer is ON and you are log ged on with Administrator rights. • DO NOT connect the Micro USB Cable yet. • If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for your operating system, or you want to downloa d manuals and utilities, visit your m[...]

Installing the Scanner Driver and Scanning Software 4 2 c Click Additional Applications to install any of these applications during setup. • Button Manager V2 : document sca nning and storing (in specified de stinations) • PaperPort™ 12SE : document scanning, editing and management • Presto! BizCard 6 : business card scanning, editing and m[...]

Installing the Scanner Driver and Scanning Software 5 2 For Macintosh users NOTE • Make sure that your computer is ON and you are log ged on with Administrator rights. • DO NOT connect the Micro USB Cable yet. • If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for your operating system, or you want[...]

6 3 3 Acceptable documents Document Specifications 3 Standard Paper Length 1 side scan 3.5 in. to 32 in. (90 mm to 812. 8 mm) 2 side scan (DS-720D o nly) 3.5 in. to 16 in. (90 mm to 406. 4 mm) Width 2.2 in. to 8.5 in. ( 55 mm to 215.9 mm) Weight 16 lb to 28 lb (60 g/m 2 to 105 g/m 2 ) To scan thinner document, use the Carrier Sheet (see Loadin g th[...]

Document Specifications 7 3 Unacceptable documents  Documents with paper clips or staples  Documents with wet ink  Fabrics, metallic sheets, overhead projector sheets  Glossy or mirrored media  Embossed plastic cards  Documents that exceed recommended thickn esses Documents recommended for u se with the Carrier Sheet Use the suppl[...]

Document Specifications 8 3 IMPORTANT • Do not place the Carrier Sheet in direct sunlight or in an area subject to high temperatures and high humidity, or the Carrier Sheet may warp. • Do not place large or heavy objects on the Carrier Sheet when it is lying f lat. • Do not bend or pull the Carrier Sheet. If it becomes damaged, it may not be [...]

9 4 4 Loading a document IMPORTANT • Insert only one page into the scan ner at a time. Insert the next page only a fter the first one is completely scanned. Inserting more than on e page at a time may cause your scanner to malfu nction. • DO NOT pull on the document while it is feeding . • DO NOT use paper that is curled, wrinkled, fol ded, r[...]

Scan Preparation 10 4 Loading the Carrier Sh eet NOTE Make sure documents that have ink or correctio n fluid on them are completely dry. a Set the document you wa nt to scan in the left corner of th e Carrier Sheet and align the top of the document with the top left corner of the Carr ier Sheet. b Set the Carrier Sheet a , document face up, with th[...]

Scan Preparation 11 4 Important Carrier Sheet tips  To avoid document jams, do not load the Carrier Sh eet upside down. For more information, see Loading the Carrier Sheet on page 10.  To avoid document jams, do not put several small docu ments into the Carrier Shee t at the same time. Insert only one document into the Carrier Sheet a t a tim[...]

12 5 5 Choosing your scanning software After downloading the scanner drivers, select a sca nning software application for saving scanned images to your computer. Brother has supplied several o ptions for you on the DVD-ROM; use this tab le to help determine which of the included scanning ap plications will work best for you: NOTE •C l i c k i n g[...]

Scanning Applications and Settings 13 5 Using DSmobileCapture (for Windows ® ) a Connect the supplied Micro USB Cable to the Micro U SB po rt at your scanner. Connect th e cable to your computer. b Double-click the DSmobileCapture shortcut on your desktop. c The Select Scann er Model dialog box appears. Select TWAIN under Driver Type and select Br[...]

Scanning Applications and Settings 14 5 e Change the scanning settings, if needed. For more information on changing settings, see Changing DSmobileCapture scan settings (for Windows ® ) on page 16. f Insert a document into your scanner. g Click Scan . Your scanner starts scann ing. A thumbnail of the scanned image appears in the DSmobileCapture sc[...]

Scanning Applications and Settings 15 5 h For continuous scanning, insert the next document into th e scanner while Waiting for next job... screen appears. When the document is inserted , scanning will start automatically. To stop the continuous scanning , click Cancel on Waiting for next job... screen. NOTE • To change the time delay when wait i[...]

Scanning Applications and Settings 16 5 Changing DSmobileCapture scan settings (for Windows ® ) File settings (1) Setup Change scanner pr operties. (2) File Format Change the file format. Select the format you want from the drop- down list. (3) Path Specify the directory wher e you want to save scanne d images. (4) Fit Page You can view and size t[...]

Scanning Applications and Settings 17 5 Image settings Click Setup , and then click the Image tab to choose image type and to set basic scan settings. NOTE This image is from the DS-720D. (1) Image Sele ction Box Choose the typ e of document yo u want to scan. (2) Duplex (DS-720D only ) Select the Duplex check box to perfor m Duplex (2 sid e) scann[...]

Scanning Applications and Settings 18 5 Paper settings Click Setup , and then click the Paper ta b to define values related to image output. (1) Cropping Cropping allows you to captur e a portion of the scanned document.  Automatic Choose Automatic to allow the s oftware to adju st the cropping window according to the do cument size. Use this op[...]

Scanning Applications and Settings 19 5 (2) Scan Area Choose your paper size fr om the drop-down list or create a custom paper size by clicking Add in the drop-do wn list. If you selected Fix for Transfer in Cropping (1), define the X-Offset and Y-Offset or specify Width and Length to redefine the scan area . The Display Area (4) in this screen dis[...]

Scanning Applications and Settings 20 5 Preview settings Click Setup , and then click the Preview tab to preview your image before the final scan so that you can set your scan area correctly. NOTE If you chose Automatic cropping, in the Paper tab screen, you cannot preview your scan on this screen. (1) Preview Wind ow When you cl ick Preview (3), t[...]

Scanning Applications and Settings 21 5 Options settings Click Setup , and then click the Options t ab to set additional image proc essing settings or calibrate your scanner. NOTE This image is from the DS-720D. (1) Flip Side Rotation (DS-720D o nly)  Book Select Book to ma intain the s ame image or ientation on t he reverse side of the out- put[...]

Scanning Applications and Settings 22 5 Imprinter settings Click Setup , and then click the Imprinter tab to prin t alphanumeric characters, date, time, document count and custom text on your scanne d images. (1) Digital Imprinter Select Digital Imprinter to print th e message on the fron t of your sc anned image . (2) Print All Select the Print Al[...]

Scanning Applications and Settings 23 5 Information Click Setup , and then click the Informa tion tab to view system and scanner information.[...]

Scanning Applications and Settings 24 5 Using DSmobileCapture (for Macintosh) a Connect the supplied Micro USB Cable to the Micro USB port on your scanner. Connect the cable to your computer. b Double-click the DSmobileCapture shortcut on your desktop. c DSmobileCapture launches. d Change the scanning settings, if needed. For more information on ch[...]

Scanning Applications and Settings 25 5 Changing DSmobileCapture scan settings (for Macint osh) Image settings Click the Image tab to choose imag e type and to set several basic scan set tings. NOTE This image is from the DS-720D. (1) Image Sele ction Box Choose the typ e of document yo u want to scan. (2) Duplex (DS-720D only ) Select the Duplex c[...]

Scanning Applications and Settings 26 5 (10) Preview Wind ow Click to preview your image before final scan. This preview image lets you define your scan area . When you click Preview , scanning for the preview starts and the scan ned image will appear in the Preview Window . Note that the scanned image is only for the preview and will not be saved.[...]

Scanning Applications and Settings 27 5 File settings Click the File tab to configure the settings related to the file name and the directory where you want to save the scanned image. (1) Directory Specify the directory wher e you want to save scanne d images. (2) File Name Set the rule for the file name of the scanned image. (3) Digits De termine [...]

Scanning Applications and Settings 28 5 Paper settings Click the Paper tab to define value s related to image output. (1) Page Size Page Size allows you to capture a por tion of the scanned document . Choose your paper size from the Page Size pop-u p list, define the X Offset and Y Offset values or specify Width and Length to define your scanned ar[...]

Scanning Applications and Settings 29 5 Options settings Click the Options tab to set so me additional image proces sing se ttings or calibrate your scanner. (1) Rotation Degrees Choose the rotation angle fr om the pop-up list if you want to rotate your scanned image. (2) Mirror Select the Mirror check box to reverse your image. (3) Calibrat ion C [...]

Scanning Applications and Settings 30 5 Information Click the Information tab to view system and scanner information . (1) Language Choose the language you want to display from the pop-u p list. (1)[...]

Scanning Applications and Settings 31 5 Using Button Manager V2 (for Windows ® ) NOTE • For more detailed instructions, see the Button Manager V2 User’s Guide from the ap plication’s help menu. • To see the help menu, right-click the Button Manager V2 icon on the system tray, a nd then click Help . Use either one of these two me thods to l[...]

Scanning Applications and Settings 32 5 To launch Button Manager V2 Button Panel from the Windows ® Start button a Click Start > All Programs > Brother DS-620 (DS-720D) Scanner > Button Manager > Button Manager V2 . b When the Select Sc anner Model dialog box appears, select your scanner model from the list, and then click OK . c Butto[...]

Scanning Applications and Settings 33 5 Scanning methods There are two ways to scan using Button Manager V2 . If necessary, check or change scan settings before scanning. To scan using the scan button on Button Manager V2 Button Pan el a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c If necessary, right-click the d[...]

Scanning Applications and Settings 34 5 Scan buttons in the Button Manager V2 Button Panel (for Windows ® ) Scan to an image Use this option to open the scanned image in a sp ecific application. Note that t he application must already be open and running on your computer. To change scan settings, right-click the Scan button (see the Button Manage [...]

Scanning Applications and Settings 35 5 Scan to an application Use this option to open the scanned image with a application that you choose from a list. To change scan settings, right-click the Scan to App button. a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c Click Scan to App to start scanning. When scanning is[...]

Scanning Applications and Settings 36 5 Scan to a printer Use this option to print the scanned image from your default printer. To change scan settings or desti nation printer, right-click the Printer button. a Insert a document into your scanner. b Launch Button Manager V2 Button Pa nel. c Click Printer to start scanning. When scanning is complete[...]

37 6 6 Calibrate your scanner only if the scanned images star t to look fuzzy, the color looks abnormal (d arker than normal), after 8,000 scans, or if the scanner has bee n stored without being used f or a long time. You will need the Calibration Sh eet that came with your scanner to successfully perform calibration. Calibration using software (fo[...]

Scanner Calibration 38 6 e Click the Options tab. f Click Calibration to start calibrating the sca nner. g A message appears, prompting you to insert the Calibration Sheet.[...]

Scanner Calibration 39 6 h Hold the edges of the Calibration Sheet and insert it into the feeder slot as shown below. Click Yes . NOTE Hold only the edges of the Calibration Sheet and be care ful not to touch the white or black area. Leaving marks or fingerprints on this sheet can cause errors in calibration. i Scanning starts automatically. j Afte[...]

Scanner Calibration 40 6 Calibration using software (for Macintosh) a Double-click the DSmobileCapture shortcut on your desktop. b DSmobileCapture launches. c Click the Options tab. d Click Calibration to start calibrating the sca nner. e A message appears, prompting you to insert the Calibration Sheet.[...]

Scanner Calibration 41 6 f Hold the edges of the Calibration Sheet and insert it into the feeder slot as shown below. Click OK . NOTE Hold only the edges of the Calibration Sheet and be care ful not to touch the white or black area. Leaving marks or fingerprints on this sheet can cause errors in calibration. g Scanning starts automatically. h After[...]

42 7 7 IMPORTANT Do not use any solvents or corro sive liquid, such as alcohol, kerosene, et c., to clean any part of the scanner, or the plastic may be pe rmanently damaged. Cleaning the outside of your scanner To prevent dust accumulation, we recommend cleani ng the exterior of your scanner periodically. a Remove the Micro USB Cable from both you[...]

Scanner Maintenance 43 7 c Gently wipe the glass and feed rollers with the sup plied cleaning cloth. d Close the top cover. e Reconnect the Micro USB Cab le to your scanner and yo ur computer.[...]

44 8 8 IMPORTANT For technical help, you must contact the Customer Service center in the country where you bought the scanner. For more information, see For customer service on page 54. Calls must be ma de from within that country. If you think there is a problem with your scanner , check the chart below and follow the sug gestions. Most problems c[...]

Troubleshooti ng 45 8 Troubleshooting Scanning difficulties Calibration failed. Please reb oot the machine. The calibration failed for some rea- son. For example, the Calibration Sheet is not inserted in the correct di- rection.  Remove the Micro USB Cable from your computer. Reconnect the Micro USB Cable to the com- puter, and pe rform the cali[...]

Troubleshooti ng 46 8 My scanned image is missing. The Document Guides are no t adjusted to fit the width of the document. Adjust the Document Guide to fit the w idth of the document. The settings ar e not suitable for your document. For exampl e, a A4 docu- ment was fed when Letter wa s selected as document size. Make sure the docume nt size set t[...]

Troubleshooti ng 47 8 The scan quality is poor. Paper dust has accumu lated inside your scanner. Clean your scanner (see Scanner Maintenance on page 42). Calibration needs to be performed. Perform the calibration. • For Windows ® : to perform the calibration us ing software, see Calibration using software (for Windows ® ) on page 3 7. • For M[...]

Troubleshooti ng 48 8 Software difficulties White vertical lines or white stripes appear on the scanne d image. The scanner is under direct sunlight. • Mo ve the scanner out of direct sunlig ht. A light source is near the scanner. • Move the scanner far away from the light source. Bleed-through is seen in the scanned image . Your document is to[...]

Troubleshooti ng 49 8 Other difficulties The file size is too large. The size of the f ile will depend upon many factors. The physical size of the document and the amount of text / graphics on each page are factors that will affect the resultin g file size. These factors cannot be changed . To produce the smallest scan file fo r a given docu- ment,[...]

50 A A Specifications NOTE This chapter provides a summary of the scanner’s spec ifications. For additional specifications, go to your scanner’s product page at http:/ /www.brother.com/ and click the Specifications ta b. General Appendix A A DS-620 DS-720D Power Source USB bus-power 5V DC Power consumption Scanning 2.5 W 500 mA or less Ready 1.[...]

Appendix A 51 A Scanner 1 Windows ® XP in this User’s Guide includes Windows ® XP Home Edition and Windows ® XP Professional. 2 For the latest driver updates for the Mac OS X yo u are using, visit us at http://solutions.brother.com/ . DS-620 DS-720D Color / Black Yes / Yes Duplex Scan No Yes TWAIN Compliant Windows ® Windows ® XP 1 / Windows[...]

Appendix A 52 A Interfaces 1 Your scanner has a Hi-Speed USB 2.0 in terface. The scanner can also be connected to a computer that has a USB 1.1 inte rface. 2 Third party USB ports are not suppo rted. Computer requirements For the latest driver updates, visit http ://solutions.brother.com All trademarks, brand and product names are pr op erty of the[...]

53 B B Contacting Brother IMPORTANT For technical help, contact the Customer Service center in the country where you bought the scanner. For more information, see For customer service on page 54. Ca lls must be made from within that country. Register your product By registering your product with Brother International Corporation, you w ill be recor[...]

Appendix B 54 B For customer service If you have comments or sugges tions, please write us at: Service center (USA only) Visit http://www.brother-usa.com/service/ . In USA: 1-877-BROTHER (1-877-276-8437) 1-901-379-1215 (fax) For the location of a Brother authorized service center, call 1-877-BROTHER (1-877- 276-8437). In Canada: 1-877-BROTHER (514)[...]

Appendix B 55 B Technical support (for PageManager and BizCard) For USA For Canada Other countries NOTE For all other issues, see For customer service on page 54. Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: contactus@newsoftinc.com[...]