Xerox WC275 manual

Quick Reference Guide 604P18210 MAXIMISE YOUR PRODUCTIVITY ... ...by t aking advant age of all the cap abilities of your device. A T raining and Information CD was supplied with your product. The CD provides animated tuto rials and interactive screens. When inst alled on your network it will always be available to everyone, or load it on y our hard[...]

Prepared by: Xerox GKLS Euro pean Oper ations Bessemer Road Welwyn Gard en City Hertfordsh ire AL7 1HE ENGLAND © 2005 by Xerox Corporation. All right s reserved. Copyright protection claimed incl udes all for ms and matters of copyrighted materia l and information now allowed by st atutory or judicial law or hereinafter granted, including without [...]

Quick Reference Guide Page i Content s 1 Welcome ............... ............................ ...................................... 1-1 Introduction ................. ................................................ ............................... 1-2 Additional Resources .......... ................ ................. ................ .............[...]

Page ii Quick Re ference Guide 2 Product Overview ............ ............................ .............. ........... 2-1 Introduction .............. ................................ .............................. ............ ........ 2-2 CopyCentre .. ................ ............. ................ ................. ................ ............[...]

Quick Reference Guide Page iii Edge Erase .. ................. ................ ............. ................ ................ ................ 4-14 Original Input ................. ................ ................ ................ ................ ............. 4-15 Image Shift ... ................. ................ ................ ............[...]

Page iv Quick Re ference Guide 6 Internet Fax......... ............................ ............................ ........... 6-1 Internet Fax ..... ................. ............. ................ ................ ................ .............. 6-2 Send: ....... ................ ................ ................ ................ ................. [...]

Quick Reference Guide Page v File Format ... ................. ................ ................ ................ ................ ............. 7-20 Document Management Fields .............. ................. ............. ................ ...... 7-21 Add File Destinations ............. ............. ................ ............. ................[...]

Page vi Quick Re ference Guide 10 LAN Fax .............. ............................ ..................................... 10-1 Introduction to LAN Fax .... ................................................................ ...... 10-2 LAN Fax Setup ................... ................ ... ............. ............. ................ ......... 10-3 [...]

Quick Reference Guide Page 1-1 1 W elcome ¾ Introduction ..................................................... 1-2 ¾ Additional Resource s ...................................... 1-3 ¾ Conventions .................. ........................ .......... 1-4 ¾ Overview of Features at the Machine ............. 1-6 ¾ Overview of Features at the Work[...]

Page 1-2 Quick Re ference Guide Introduction Welcome to your new Xerox mach ine. This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help yo u familiarise yo urself with your new machine pl ease refer to: Chapter 2 Product Overview Chapter 3 Getting Started Further chapters [...]

Quick Reference Guide Page 1-3 Welcome Additional Resources System Administration CD (CD1) Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configur ing your machine for network printing and instructions on installing any of the optional features . The System Administration CD ([...]

Page 1-4 Quick Re ference Guide Conventions Throughout this Guid e, you will find that some terms are used in terchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ CopyCentre/Wo rkCentre/Wo rkCentre Pro is synonymous with the machine. The following pages offer further information about th e conventions used w[...]

Quick Reference Guide Page 1-5 Welcome Bracket text typeface The [Bracket Text ] typeface is used to empha sise the selection of a feature mode or button. For exam ple: ¾ Select [Machine Deta ils] . Notes Notes are statements that provi de ad ditional information. For example: NOTE: Originals must be loaded in the docume nt handler when using this[...]

Page 1-6 Quick Re ference Guide Overview of Features at the Machine Using the po werful featur es available o n your mach ine you can: Scan Once and Print Many When making copies your machine only ha s to scan a document once regardless of the number of copies needed. This reduces the risk of jams and dama ge to originals. Perform Different Tasks S[...]

Quick Reference Guide Page 1-7 Welcome Use the Annotation featu re to add a comment, page n umber or date to you r copy output. Be Environmentally Friendly This product complies with a variety of in ternational stan dards for environmental protection and is compat ible with most recycled pa per. Scan Documents to Create Electronic Files (Optional) [...]

Page 1-8 Quick Re ference Guide Overview of Features at the W orkst ation If your mac hine is connec ted to a ne twork you ca n use the f ollowing feat ures. Contact you r System Administrator to get connected. CentreWare Print Drivers The Print Driver extend s the productivity power of your machine to your desktop. Options include: • 1-sid ed or[...]

Quick Reference Guide Page 1-9 Welcome Safety Introduction To ensure you operate the equip ment sa fely please read these safety notes carefully before using this product Your Xerox product a nd recommended supplies have been design ed and tested to meet strict safety requir ements. These includ e safety agency approval, and compliance to es tablis[...]

Page 1-10 Quick Re ference Guide Electrical Supply This product should be operated from the type of electrical supply indicted on the data plate label located on the rear cover. If you are not sure that your electrical supply meets the requirements, please consul t your local power company for advice. W ARNING:This product must be connected to a pr[...]

Quick Reference Guide Page 1-1 1 Welcome WARNING - Electrical Safety Information ¾ Use only the power cord supplied with th is equipment. ¾ Plug the power cord dire ctly into a gr ounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consul t a qualified electrician. ¾ This equipment is [...]

Page 1-12 Quick Re ference Guide Laser Safety Information CAUTION: Use of controls, adjus tment s or performance of proce dure other than those specified herein may result in hazardous light exp osure. With specific regard to laser safety , the equipment complies with performance standards for laser product set by governm ent, national and in terna[...]

Quick Reference Guide Page 1-13 Welcome ¾ This equipment should not b e placed in a built-in inst allation unless proper ventilation is provided, please cont act your authorised local dealer for furthe r information. ¾ Never remove covers or guards that ar e fastened with screws. There are no operator serviceable ar eas within these covers. ¾ Ne[...]

Page 1-14 Quick Re ference Guide For Consumable s Store all consumables in accordance with the instructions given on th e package or container. ¾ Keep all consumables away from the reach of childr en. ¾ Never throw toner , toner cartri dges or toner cont ainers into an open flame. Radio Frequency Emissions United St ates, Canada, Europe: NOTE: Th[...]

Quick Reference Guide Page 1-15 Welcome Regulatory Information CE Mark The CE mark applied to this product symbo lizes Xerox's declarat ion of conformity with the following applicable Directives of the Eur opean Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amende d by Council Directive 93/68/EEC, approximation [...]

Page 1-16 Quick Re ference Guide Europe Radio Equipment & Teleco mmunications Terminal Equipment Directive This Xerox product has been self-certified by Xer ox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been desig ned to work with t[...]

Quick Reference Guide Page 1-17 Welcome Environment al Compliance USA Energy Star As an ENERGY STAR partner, Xerox C orpor ation has determ ined that (the basic configuration of) this product me ets th e ENERGY STAR guidelines for ener gy efficiency. The ENERGY STAR and ENERGY STAR MA RK are re gistered United Stat es trademark s. The ENERGY STAR O[...]

Page 1-18 Quick Re ference Guide Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury and oth er material s whose disposal ma y be regulated due to environmen tal consideratio ns in certain countries or states. The presence of lead and mercury is fully consistent [...]

Quick Reference Guide Page 2-1 2 Product Overview ¾ Introduction ..................................................... 2-2 ¾ CopyCentre ................... ........................ .......... 2-3 ¾ Wo rkCentre ................... ........................ .......... 2-6 ¾ Wo rkCentre Pro ............ ........................ .......... 2-9 ¾ Fi[...]

Page 2-2 Quick Re ference Guide Introduction Your new machine is not simply a conventiona l copier, it is a digital device capable of copying, faxing, printing and scanning, depend ent on your model and configuration. There are thre e models available: ¾ CopyCentre - A st and-alone digit al device capable of copying and faxing (optional). The copy[...]

Quick Reference Guide Page 2-3 Product Overview CopyCentre CopyCentre Options The following options are available for th e CopyCentre : NOTE: T o identify which options are comp atib le with your machin e configuration, please refer to “Option Compatibility” on page 2-5. Document Glass Cover A flat hinged cover for the document glass. Fitted in[...]

Page 2-4 Quick Re ference Guide To identify your finisher type and for more information ab out each finisher, refer to “Finishing Devices” on page 2-13 . Your chosen finisher is fitted instead of the Offset Catch Tray . Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch . The[...]

Quick Reference Guide Page 2-5 Product Overview Option Compatibility Key: z Standard { Optional - Not Available CopyCentre Option 32 38 45 55 65 75 Document Glass Cover zzz --- Document Handl er {{{ zzz High Capacity Feeder {{{{ zz Offset Catch T ray {{{{{{ Basic Office Finis her {{{ --- Office Finisher {{{{{{ A d v a n c e d O f f i c e F i n i s [...]

Page 2-6 Quick Re ference Guide W orkCentre WorkCentre Options The following options are available for the WorkCentre : NOTE: T o identify which options are comp atib le with your machin e configuration, please refer to “Option Compatibility” on page 2-8. Document Glass Cover A flat hinged cover for the document glass. Fitted instea d of the do[...]

Quick Reference Guide Page 2-7 Product Overview - Professional Finisher To identify your finisher type and for more information about each finisher , refer to “Finishing Devices” on page 2-13 . Your chosen finisher is fitted instead of the Offset Catch Tray . Hole Punch This option is available if your machine is equ ipped with any of the three[...]

Page 2-8 Quick Re ference Guide Option Compatibility Key: z Standard { Optional - Not Available WorkCentre Option 32 38 45 55 65 75 Document Glass Cover zzz --- Document Handl er {{{ zzz High Capacity Feeder {{{ zzz Offset Catch T ray {{{{{{ Basic Office Finisher {{{ --- Office Finisher {{{{{{ A d v a n c e d O f f i c e F i n i s h e r ---- {{ Pro[...]

Quick Reference Guide Page 2-9 Product Overview W orkCentre Pro WorkCentre Pro Options The following options are available for th e WorkCent re Pro : NOTE: T o identify which options are comp atib le with your machin e configuration, please refer to “Option Comp atibility” on page 2-12. Document Handler Feeds up to 75 single or double sided doc[...]

Page 2-10 Quick Re ference Guide - Office Finisher - Advanced Office Finisher - Professional Finisher To identify your finisher type and for more information about each fin isher, refer to “Finishing Devices” on page 2-13 . Your chosen finisher is fitted instead of the Offset Catch Tray . Hole Punch This option is available if your machine is e[...]

Quick Reference Guide Page 2-1 1 Product Overview Xerox St andard Accounting A tool which can be used by admini strators to track the number of Copy , Print , Network Scanning , Server Fax and Embe dded Fax jobs for ea ch user, prov ided these services are in stalled on the machine. Usag e limits can be applied to users and the administrator can pr[...]

Page 2-12 Quick Re ference Guide Option Compatibility Key: z Standard { Optional - Not Available Wor kC en tr e P ro Option 32 38 45 55 65 75 D o c u m e n t G l a s s C o v e r ------ Document Handl er zzzzzz High Capacity Feeder zzzzzz Offset Catch T ray {{{{{{ Basic Office Finisher {{{ --- Office Finisher {{{{{{ A d v a n c e d O f f i c e F i n[...]

Quick Reference Guide Page 2-13 Product Overview Finishing Devices Office Finish er Basic Of fice Finisher Advanced Of fice Finisher Professional Finisher (with Booklet Maker) Stacker Tray Booklet Maker Tray Top Tray Stacker Trays Top Tray Stacker Tray Top Tray Stacker Tray Top Tray[...]

Page 2-14 Quick Re ference Guide Basic Office Finisher Holds up to 250 sheets of paper in the Top Tr ay , and up to 1000 sheets in the Stacker Tray . The Stacker can collate, sta ck and staple your output, depending on the features selected. The staple cartridge fo r the Basic Office Finisher contains 3000 staples. NOTE: Double S taple is not avail[...]

Quick Reference Guide Page 3-1 3 Getting S t arted ¾ Control Panel Overvi ew ........................ .......... 3-2 ¾ Power On or Off ...... ........................................ 3-3 ¾ Loading Paper ........ ........................................ 3-4 ¾ Making Copies ........ ........................................ 3-5 ¾ Sending an Embed[...]

Page 3-2 Quick Re ference Guide Control Panel Overview NOTE: The T ouc h Screen dis played is for a fully configured WorkCentre Pro. Pause Temporarily sto ps the current job. Interrupt Temporarily stops the current job to allow a priority job to be run. Features Displays the job features on th e screen. Hash Indicates the dialling character or desi[...]

Quick Reference Guide Page 3-3 Getting Started Power On or Off ¾ If [Power Down] is selected the Power Down Confirmation screen displays a warning that data may be lost if the machine is powered down. NOTE: Confirmation of this screen will result in the deletion of any jobs currently in the queue. ¾ T ouch the [Confirm] button to power off th e m[...]

Page 3-4 Quick Re ference Guide Loading Paper 1 ¾ Open the required paper tray . NOTE: Paper tra ys 1 and 2 are fully adjustable for all stock sizes between A5 and A3. Paper trays 3 and 4 are dedicated pa per trays which can b e adjusted to hold either A4 or 8.5" x 1 1" long edge feed p aper only . 2 ¾ Load p aper . Paper must not be lo[...]

Quick Reference Guide Page 3-5 Getting Started Making Copies Copy features include... ¾ Producing st apled or hole punched sets, if there is a finishe r available ¾ Image Quality adjustment ¾ Auto Reduce/Enlarge ¾ Copying mixed size originals ¾ Adding printed or blank dividers into tran sparency set s ¾ Arranging multiple images on a p age ¾[...]

Page 3-6 Quick Re ference Guide Sending an Embedded Fax Embedded Fax is an optional walk up fax fea ture on your machine. If th e Basic Fax screen matches that displayed in step 2 then Em bedded Fax is enab led. Please contact you r System Adm inistrator for m ore inform ation. NOTE: Both Embedded and Serv er Fax can be in stalled on the WorkCe ntr[...]

Quick Reference Guide Page 3-7 Getting Started Sending a Server Fax Server Fax is an optional feature wh ich is only available on the WorkCentre Pro . If the Basic Fax screen ma tches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for more inform ation. NOTE: Both Embedded and Serv er Fax can be in sta[...]

Page 3-8 Quick Re ference Guide Sending an Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro . Please contact your System Administrator for more inform ation. Internet Fax f eatures include... ¾ Setting up a Public or Internal Addr ess Book ¾ Adjusting the Resolution ¾ Scanning double sided originals [...]

Quick Reference Guide Page 3-9 Getting Started Scanning a Document to a File Network Scanning is only available on the WorkCentre Pro . Plea se contact your System Administrator for more information. Network Scanning features include... ¾ Adjusting the image outp ut requirement s ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Pr[...]

Page 3-10 Quick Re ference Guide Sending an E-mail E-mail is an optional feature which is only available on the Wo rkCentre Pro . Please contact you r System Adm inistrator for m ore inform ation. E-mail features include... ¾ Setting up a Public or Internal Addr ess Book ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming[...]

Quick Reference Guide Page 3-1 1 Getting Started Printing from a PC If your machine is connected to a network, documents can be printed directly from your PC using the CentreWa re Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for prin ting. Print features include... ¾ Printing 1 or 2 sided ¾ Producing st[...]

Page 3-12 Quick Re ference Guide Sending a LAN Fax LAN Fax is an optional feature which is only available on the WorkCentre Pro . Please contact your System Administrator for more inform ation. LAN fax features include... ¾ Creating a Phone book ¾ Confirmation Sheet ¾ Send S peed ¾ Resolution ¾ Send T ime ¾ Cover sheet 1 ¾ Select [Print ] in[...]

Quick Reference Guide Page 3-13 Getting Started Printing with Internet Services Printing with Internet Services is available on the WorkCentre Pro , and on the WorkCentre if the postscript opti on is installed. Internet Services uses a Web User Interface embedded in the machine to communicate betwee n the HTTP server and the machine. This option is[...]

Page 3-14 Quick Re ference Guide Logging On / Logging Off If the Internal Auditron or the optional Network Accounting has been enabled , a valid User Number needs to be entere d in order to access the machine function s. The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as preventing unauthor ised access to the mach[...]

Quick Reference Guide Page 3-15 Getting Started Customising your Machine Your machine can be customised to suit your working envir onment and practices. The System Management Too ls enable your System or Machine Administrator to set-up, customise and maintain th e machine. After your machine is insta lled, it is recommended that the settings and op[...]

Page 3-16 Quick Re ference Guide Further Assist ance 1 Access the Job Queue ¾ Press the Job St atus button on the control panel. The All Incomplete Jobs queue displays. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queue s available. 2 Access the on-line Help ¾ Press Help at any time to access the on-lin[...]

Quick Reference Guide Page 4-1 4C o p y ¾ Copy ................. .............................. ................ 4-2 ¾ Basic Copying ......... ........................................ 4-3 ¾ Image Adjustment ... ...................................... 4-10 ¾ Output Format ......... ...................................... 4-17 ¾ Job Assembly .....[...]

Page 4-2 Quick Re ference Guide Copy The Copy feature is standard on your machine. Access to the Copy features is gained using the Features button on the contr ol panel. Depending on th e options enabled and h ow your machine has b een configured, you may have to select All Services and Copy to display the Copy feature tabs. This chapter cont ains [...]

Quick Reference Guide Page 4-3 Copy Basic Copying The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to select the standard features for a copy job. Depending on th e options enabled and h ow your machine has b een configured, you may have to select All Services and Copy to display the Copy featur e tabs. Touch any of the t[...]

Page 4-4 Quick Re ference Guide Output Output is used to select the finishing re quirements for the jo b. The options will depend on the finishing output device installed. HINT : For an explan ation of all the finishing devices available refer to “Finishing Devices” on page 2-13 . Options: Collated Select Collated for output stacked in sets to [...]

Quick Reference Guide Page 4-5 Copy Collated and uncollat ed stapled sets will be delivered offset. NOTE: The staple positions availabl e are dependent on the type of finisher installed.  Basic Offi ce Finisher staple s 2 - 30 sh eets of 80 g/m 2 paper. Other finish ers staple 2 - 50 sheets of 80 g/m 2 paper. The maximum numbe r of sheets is 20 [...]

Page 4-6 Quick Re ference Guide 2-Sided Double-sided copies, ranging in size from A5 to A3 can be made automatically from one or two-sided origina ls. Options: 11 S i d e d Use this option for 1 sided originals wh en 1 sided copies are required. 12 S i d e d Use this option for 1 sided originals wh en 2 sided copies are required. 1 2 Sided, Rotate [...]

Quick Reference Guide Page 4-7 Copy 2 1 Sided, Rotate Side 2 This option produces 1 sided copies from 2 side d originals and rota tes every second side image. It should be used for “head to toe” orientation or calen dar style originals, to ensure the output images ar e all in the same orientation. Reduce/Enlarge The Reduce / Enlarge option prov[...]

Page 4-8 Quick Re ference Guide Custom Use this option to adjust the height (Y) and the width (X) dimensions fo r reduction or enlargement of each dimension inde pendently. NOTE: Output will NOT be reduced or enlarged proportionally . Custom options are as follows: Paper Supply Use the Paper Supply options to select Auto Pape r or a pape r tray for[...]

Quick Reference Guide Page 4-9 Copy  Tray 3 holds 1900 sheets of 80 g/m 2 paper. Weight ranges from 60 - 200 g/m 2 . The tray can be adjusted to hold either A4 or 8.5" x 11" LEF size pa per. Tray 4 (Optional) Use this option to select the paper loaded in Tray 4.  Tray 4 holds 1500 sheets of 80 g/m 2 paper. Weight ranges from 60 - 20[...]

Page 4-10 Quick Re ference Guide Image Adjustment The Image Adjustmen t tab prov ides copy fe atures used for adjust ing the appearance of the copy outp ut. HINT : If some of the Copy feature ta bs are not displayed, selecting t ab 2 displays them. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, se le[...]

Quick Reference Guide Page 4-1 1 Copy Image Quality Use this feature to enhance the qu ality of your output. Options: Original Type Use this option to enhance the copy qua lity of the output based on the type of original being scanned. Original Type options are as follows: Lighten / Dark en Adjusts the lightness or darkness of the out put. To darke[...]

Page 4-12 Quick Re ference Guide More Image Quality Use this feature in addition to the settings sele cted using the Image Qu ality option, to further enhance the quality of your output. Options: Contrast This option controls the differences betwe en the image densiti es within the copy. Select a lower setting to improv e the copy qu ality of pictu[...]

Quick Reference Guide Page 4-13 Copy Bound Originals This feature is used to copy pages from bound docu ments onto separate single- sided or doub le-sided pages. The bound original is placed fa ce down on the document glass with the spine lined up with the marker o n the rear edge of th e glass. Align the top of the bound or iginal against the rear[...]

Page 4-14 Quick Re ference Guide Binding Erase Erases a specified area from the centre of th e bound original to eliminate u nwanted marks caused by scanning th e binding. When Left Page or Right Page is selected, between 0 and 25 mm can be erased. When Both Pages is selected, between 0 and 50 mm can be eras ed. Edge Erase Use this feature to “re[...]

Quick Reference Guide Page 4-15 Copy Original Input Use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals. Options: Auto Use this option to allow th e machine to r ecognise the size of the ori ginals being fed through the document handler . NOTE: When orig inals are scanned[...]

Page 4-16 Quick Re ference Guide Image Shift This feature enables the position of the image on the pa ge to be adjusted. Options: No Shift The image position is not adjusted. Auto Centre Use to automatically centre the scanned image on th e output paper. Margin Shift Use to create a bindin g edge for the document. The image can be adjusted up or do[...]

Quick Reference Guide Page 4-17 Copy Output Format The Output F ormat tab is used to produce dif ferent options for the finished output. HINT : If some of the Copy feature ta bs are not displayed, selecting t ab 2 displays them. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, se lect the feat ure requ[...]

Page 4-18 Quick Re ference Guide Transparencies Use this feature to add eith er a blank or printed di vider between each transpar ency within a set. Always load transparencies in the Bypass Tray. Transparency jobs will be delivered single-sided, an d collated w ith no finishin g. The quantity can only be set to one for this feature. Options: Off Th[...]

Quick Reference Guide Page 4-19 Copy Booklet Creation Use this feature to create multipage bookle ts from a sequential set of either single- sided or double-sided originals. The machine produces 2 sided output automatically, which when folded prod uces a booklet with all the pages in the correct location. The machine will also reduce and corr ectly[...]

Page 4-20 Quick Re ference Guide Multi-Up This featur e is used to cr eate docum ents wi th multiple images on each page. It is ideal for creating h andouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the docume nt handler when using this feature . Options: Off The feature is switched off. On Use to enabl[...]

Quick Reference Guide Page 4-21 Copy Invert Image This featur e enables Mirror Image or Negative Image copies to be produced. Options: Mirror Image Use this option to change the directio n of th e original imag e, creating a m irror of the original. This option is primarily used to change the orientation of a graphic. Negative Image Use Nega tive I[...]

Page 4-22 Quick Re ference Guide Covers Use this feature to automatically add co vers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orien tation as the main body of the job. HINT : Covers and Inserts can be selected in the same job. Options: No Covers The feature is switched off. Front [...]

Quick Reference Guide Page 4-23 Copy Cover P aper Use this option to select the t r ay required for the co ver stock. Annotation Use this feature to add a comment, page number and a date to your copy output. Select any or all of the annota tion options and specify where on the copy output they should appear. Th e Annotation feature en abl es you to[...]

Page 4-24 Quick Re ference Guide Comment Use to add a comment to your copy output. A new or existing comment can be added. Select Top or Bottom for the comment location and th en Left , Centre or Right for the comment position. Select the comment required using the up/down scroll buttons o r enter a new comment using the Keypad button. T o edit an [...]

Quick Reference Guide Page 4-25 Copy Job Assembly The Job Assembly tab is used to combine multipl e documents into a single job, produce a sample set of a job, store the prog ramming of up to 10 jobs and add inserts to your sets. HINT : If some of the Copy feature ta bs are not displayed, selecting t ab 2 displays them. Touch any of the top level b[...]

Page 4-26 Quick Re ference Guide Build Job Use this feature to build a job that requires differen t settings for each page. For example, if a set of d ocuments c onsists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also usef[...]

Quick Reference Guide Page 4-27 Copy Sample Set This featur e is used to r eview the o utput to en sure that it is exactly wha t is required prior to pr inting a larg e quantity. Options: Off The feature is switched off. On Use to enable the Sample Set feature. One complete set of the job will be printed. To print the whole job, p ress the Job St a[...]

Page 4-28 Quick Re ference Guide Stored Programming Use this feature to programme up to 10 commo nly used programming sequences. For example, combinatio ns of selections such as Edge Erase and Bound Originals . The machine stores o nly the progra mming features for the job, NOT the images. Each time a stored job is used the images must be scan ned.[...]

Quick Reference Guide Page 4-29 Copy Inserts This featur e enables diff erent types of stock to be inserted wit hin a set automatically. Up to 40 inserts can be a dded per copy set. Inserts are useful for separating o r highlighting sections an d can be b lank or printe d. HINT : This feature can only be used with 1-1 or 2-2 sided copying and is no[...]

Page 4-30 Quick Re ference Guide Select the paper tray containing the first stock using the Insert Tray optio n on the right of the screen. If printing o n tab stock and the imag e requires shifting, use the Tab Image Shift option to enter the shift amount required. Second Insert Tray If a second stock is requ ired, use t his option to p rogramme t[...]

Quick Reference Guide Page 5-1 5F a x ¾ Fax ................................ ........................ .......... 5-2 ¾ Basic Faxing - Embedded Fax ........................ 5-4 ¾ Image Adjustment ... ........................................ 5-9 ¾ Added Fax Features ..................................... 5-14 ¾ Basic Faxing - Server Fax..........[...]

Page 5-2 Quick Re ference Guide Fax Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedd ed Fax and Server Fax. Although both fax services can be installed, only o ne fax service can be enabled. Your System Administrator will set up the default fax service. This chapter cont ains informa[...]

Quick Reference Guide Page 5-3 Fax Server Fax Available on the WorkCentre Pro only. Once enabled on your machine, you will be able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your ma chine to a Third Party fax server which forwards them on to the fax number you entere d. This [...]

Page 5-4 Quick Re ference Guide Basic Faxing - Embedded Fax The Basic Faxing tab is the default Embedded Fax screen. Use the op tions available on this scr een to enter the recip ient telephon e number and to selec t the standard features fo r your fax job. Access to the Basic Faxing featur es is gained using the F eatures button on the control pan[...]

Quick Reference Guide Page 5-5 Fax Dialing Opti ons Use the Dialing Options to enter the de stination fax number or numbers for the fax job. Individual fax numbers ca n be entered using the keyp ad, using the Speed Dial function or selected from the Directory . The Directory is a listing of Individual or Group n umbers which have been previously se[...]

Page 5-6 Quick Re ference Guide Send Li st The Send List is used when the fax is being s ent to multiple destinations. Fax numbers can be entered into the Send List manually using the keypad, using Speed Dial or by using the Directory . The Directory stores and displays the fax recipien t details. Info rmation includes the recipient’s name, fax n[...]

Quick Reference Guide Page 5-7 Fax Chain Dialing This feature allows users to create a single fax recipient by adding two or more fax numbers together. Fo r example, an area code may be stor ed separately to the telephone number, Chain Dialing co mbines these entries into a sing le fax number. Chain Dialing is accessed from the Send Li st . Resolut[...]

Page 5-8 Quick Re ference Guide Sides Scanned This is used to specify whether the origin als are single-sided or double-sided. For 2-sided originals the orientation can also be programmed . Options: 1 Sided Use this option for originals that are printed on one side only. 2 Sided Use this option for originals t hat are printed on both sides.[...]

Quick Reference Guide Page 5-9 Fax Image Adjustment The Image Adjustmen t tab provides further features that can be app lied to your fax job. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Multiple options can be selected for each fax job if required. The text next to th[...]

Page 5-10 Quick Re ference Guide Image Quality Use this feature to enhance the qu ality of the outgoing fax. Options: Original Type Use this option to enhance the qu ality of th e fax based on the type of o riginal being scanned. Original Type options are as follows: Lighten / Dark en Adjusts the lig htness or dar kness of th e fax. To darke n the [...]

Quick Reference Guide Page 5-1 1 Fax Original Input This feature enables users to sp ecify the size of the original document when scanning from the documen t glass or document handler. The machine uses this information to calculate the size of your original and the scanned image. Options: Auto This is the default option. Auto automatically de tects[...]

Page 5-12 Quick Re ference Guide Bound Originals Use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed fa ce down on the document glass with the spine line d up with the marker on the rear edge of the gla ss. Align the top of the bound or iginal against the rear edge of the docu[...]

Quick Reference Guide Page 5-13 Fax Binding Erase Erases a specified area from the center of th e bound original to eliminate u nwanted marks caused by scanning the binding area. Up to 25mm can be erased.[...]

Page 5-14 Quick Re ference Guide Added Fax Features The Added Fax Feat ures tab provides further fax featur es which can be used when transmitting faxes. NOTE: If the ’More Fax Features’ t ab is displayi ng, this must be selected to access the Added Fax Features tab. Touch any of the top level buttons to sel ect a feature. To view all the optio[...]

Quick Reference Guide Page 5-15 Fax Transmission Options Allows transmission information to be included with your fax job. 0 Options: Transmission Report This report contains de tails about the fax together with a reduced copy of the image from the first page. When sendi ng a fax to multiple recipients, a Transmission Report will be printed listing[...]

Page 5-16 Quick Re ference Guide Reduce/Split Use this option to choose how your faxed docum ent is printed if your document paper size is larger than the receiving machine’s capability. Options: Reduce to fit Reduces the faxed documen t to fit the paper size of the receiving fax machine. Split across pages If this option is selected the receiv i[...]

Quick Reference Guide Page 5-17 Fax Cover Letter Use this option to add a cover letter to your fax job. Users can add text in the ’To’, ’From’ and ’Comment’ fields. NOTE: The Cover Letter title is added automatically . Options: Off The feature is switched off. On Use to en able the Cover Letter fe ature. T o; From and Comment Fields Thi[...]

Page 5-18 Quick Re ference Guide Starting Rate Use this option to set the transmission speed of your fax job. Options: Forced 4800 bps Used in areas of low quality communication , when exper iencing telephone noise or when fax communications are susceptib le to errors. Super G3 (33.6 kbps) Determines the communication mode to be used based on the m[...]

Quick Reference Guide Page 5-19 Fax Delayed Send Use Delayed Send to specify a time within the next 24 hour s that you want the fax to be transmitted. Th is feature is very useful when transmitting faxes du ring off-peak hours or when send ing to another co untry or time zone. A 12 or 24 hour clock can be set. If the 12 hour clo ck is set, you must[...]

Page 5-20 Quick Re ference Guide Fax Reports This feature enables you to obtain hard co py information about the status of the fax feature on you r machine. Options: Fax Reports options ar e as follows: Activity Report Displays the last 50 fax activities completed on the machine. Dial Directory Report Lists all the numbers stored in the Dial Direct[...]

Quick Reference Guide Page 5-21 Fax Mailboxes Enabled by your System Administra tor , this option allows you to store documents in a mailbox. T he mailbox ca n be locate d on the sam e machine y ou are using (local mailbox), or sent to a mailbox on a r emote machine (remote mailbox). Documen ts held within the local mailbox are recognized as stored[...]

Page 5-22 Quick Re ference Guide Dial Directory Setup Use this feature to store destinat ion name s, fax numbers and tran smission settings in your machine. Entries stored here will be available for selection within the Send List feature on the Basic Faxing tab. Dialling Groups can also be set up, comprising of many individual entr ies. HINT : This[...]

Quick Reference Guide Page 5-23 Fax Advanced Fax Features Offers advan ced features which en able y ou to transmit large, complex jobs; s can and store fax jobs for retrieval b y another fax machine, or poll another fax machin e.[...]

Page 5-24 Quick Re ference Guide Build Job Use this feature to build a job that requires differen t settings for each page. For example, if a set of d ocuments c onsists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. Th is feature is also use[...]

Quick Reference Guide Page 5-25 Fax Polling Polling enables you to store fax documents into the machine’s memory for retrie val by another remote fax machin e, or poll a remote fax machine or mailbox . Options: Store for Pollin g This option allows users to scan documents and store them. When remote machines poll the device, they are able to retr[...]

Page 5-26 Quick Re ference Guide Basic Faxing - Server Fax The Basic Faxing tab is the default Server Fax screen. Use the options available on this screen to enter the recipient telephon e number and to sele ct the standard features for a fa x job. Access to the Basic Faxing featur es is gained using the F eatures button on the control panel. Depen[...]

Quick Reference Guide Page 5-27 Fax Dialling Options The Dialling Options area contains a window where the telephone num ber entered displays. Once displayed, it can be added to a list of destina tion telephone numbers, a special character can be ad ded, or a lis t of up to 30 stored telephone numbers can be accessed . There are two methods of e nt[...]

Page 5-28 Quick Re ference Guide Phone List The Phone List can store up to 30 fax numbers. Enter the fax num ber and select Phone List . Select an empty number and then select Enter Number In Phone List , the number will be stored. Fax numbers in the Phone List can be selected to ad d to the Send L ist . Entries displayed in the Phone List will not[...]

Quick Reference Guide Page 5-29 Fax Sides Scanned This is used to specify whether the orig inals are single-sided or dou ble-sided. For 2-sided originals the orientation can also be programmed . Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals t hat are printed on both sides. 2 Si[...]

Page 5-30 Quick Re ference Guide More Fax Features The More Fa x Features tab provides additional fax fe atures which can be use d with your fax job. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Multiple options can be selected for each fax job if required. The text ne[...]

Quick Reference Guide Page 5-31 Fax Image Quality Use this feature to enhance the qu ality of the outgoing fax. Options: Original Type Use this option to enhance the qu ality of th e fax based on the type of original being scanned. Original Type options are as follows: Lighten / Dark en Adjusts the lightness or darkness of the f a x. To darken the [...]

Page 5-32 Quick Re ference Guide More Image Quality Use this feature in addition to the settings sele cted using the Image Qu ality option, to further enhance the quality of your output. Options: Contrast Adjusts the difference between the image d ensities within the scanned image. Select a higher settin g to produce more vivid blacks a nd whites f[...]

Quick Reference Guide Page 5-33 Fax Original Input Use this option to program the size of the origin als being scanned or enable the machine to recognize the size of the originals automatically. Options: Auto Use this option to enable the machine to reco gnize the size of the originals being fed through the document hand ler. Manual Platen Input Us[...]

Page 5-34 Quick Re ference Guide Delayed Send Use Delayed Se nd to specify a time, within the next 24 hours, at which to send a fax. This feature can be use d to transmit faxe s during off-peak hours or is useful when sending to anothe r country or time zone.The time to send is added to the job informati on sent to the fax s erver wit h the scanned[...]

Quick Reference Guide Page 5-35 Fax Authentication Mode Authentication is a useful network security management tool - lim iting, restricting and monitoring access to the network via t he ma chine. Authentication can be set up by the System Administra tor to restrict access t o the features within E-mail , Network Scanning , Server Fax and Internet [...]

Page 5-36 Quick Re ference Guide[...]

Quick Reference Guide Page 6-1 6 Internet Fax ¾ Internet Fax ............. ........................................ 6-2 ¾ Basic Settings ......... ........................................ 6-6 ¾ Advanced Settings .. ........................................ 6-9 ¾ Options ......................... ........................ ........ 6-15 ¾ Authenti[...]

Page 6-2 Quick Re ference Guide Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro model. This chapter contains infor mat ion about the options available within Internet Fax . Internet Fax allows you to send your scanned images as an e- mail attachment to a specified re cipient or recip ients. This ty pe [...]

Quick Reference Guide Page 6-3 Internet Fax Send: Use the Send options to enter r ecipient information. Options: From This option provides information about the sender and is pre-set by the system or the System Adm inistrator and cannot be changed. NOTE: If Internet Fax is accessed via Au thentic ation Mode the information contained will be linked [...]

Page 6-4 Quick Re ference Guide Address Li st Displays all the recipient addresses entered for the current Internet Fax job. Up to 128 recipient’s ad dresses can be entere d in the list. Use the up/down scroll button s located to the right of the Address List to move through the list. Entering an E-mail Address for Internet Fax E-mail addresses c[...]

Quick Reference Guide Page 6-5 Internet Fax If one or more matches are found based on the search criteria, the matches displa y on the Touch Scree n . Use the up/down scroll bars to locate the requir ed recipient. Highlight the recipient in the list and select the Add button. Continue t his proces s until you have added all the required recipients [...]

Page 6-6 Quick Re ference Guide Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original . Changing th ese settings allows you to achieve op timum scannin g quality for each Internet Fax original. Touch any of the top level buttons to select a fea ture. One button can be selected in each colum[...]

Quick Reference Guide Page 6-7 Internet Fax Sides Scanned This feature is used to specify whether the originals are single- sided or double- sided. For 2-sided originals the orientation can a lso be programmed . Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals t hat are printed on[...]

Page 6-8 Quick Re ference Guide Original Type Use this feat ure to selec t the type o f original bein g scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or hi gh quality pr inted half-tone originals. Text Use for originals containing text or line art.[...]

Quick Reference Guide Page 6-9 Internet Fax Advanced Settings The Advanced Settings tab allows you to tempor arily manipulate the scan template to enhance the appea rance and style of your scanned Internet Fax image. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Multipl[...]

Page 6-10 Quick Re ference Guide Image Quality Use this feature to enhance th e quality of your scanned original s. Options: Lighten / Dark en This option provides controls to adjust the lightness or darkne ss of the output. To darken the output, pr ess the scroll down button. To lighten the output, press the scroll up button. Background Suppressio[...]

Quick Reference Guide Page 6-1 1 Internet Fax More Image Quality Use this feature in addition to the settings sele cted using the Image Qu ality option, to further enhance the quality of your output. Options: Contrast This option controls the differences betw een the image densities within the output. Select a lower setting to impr ove the image qu[...]

Page 6-12 Quick Re ference Guide Original Input Use this option t o select the orie ntation of th e originals be ing scanned. T he machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, i[...]

Quick Reference Guide Page 6-13 Internet Fax Resolution Resolution affects the appearance of the scann ed image. The higher the scanning resolution the better the image quality. Options: 72x72 (Non- Standard) Produces the smallest ima ge file size and is reco mmended for documents which are to be viewed electronically or archived. 100x100 (Non- Sta[...]

Page 6-14 Quick Re ference Guide 400x400 (Non- Standard) Recommended for average quality ph otos and graphics. It produces good quality images and a smaller file size than the 60 0x600 resolution. 600x600 (Non- Standard) Recommended for use with high quality pho tos and graphics. It produces the largest image file size, bu t delivers the best image[...]

Quick Reference Guide Page 6-15 Internet Fax Options Use this tab to temporarily change the format of the fa xed image file, set a Reply To address and add a brief message. The Acknowled gement Report can also be enabled. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Mu[...]

Page 6-16 Quick Re ference Guide File Format Use the File Format option when your job is to be sent with a different file fo rmat than that set as the defa ult. Options: Multi-page Tiff Multi-Page Tagged-Image File Format . One TIFF file containing severa l pages of scanned images. PDF Portable Documen t Format. Given the right software the recipie[...]

Quick Reference Guide Page 6-17 Internet Fax Acknowledgment Report Use this feature to print a report containing the de livery status of your job. The report will include the number of successful , failed and unconfi rmed recipients. Options: Disable d Use this option to switch the feature off. NOTE: If the default setting for this feature is alrea[...]

Page 6-18 Quick Re ference Guide Reply To Use the Reply To feature to alter the defa ult address to which replies to your Internet Fax job can be sent. Message Body Use this feature to edit the default e-mai l message being transmitted with the job. The message body is the text contained wit h in the e-mail and not the e-mail sub ject line. The mes[...]

Quick Reference Guide Page 6-19 Internet Fax Authentication Mode Authentication is a useful network security management tool - lim iting, restricting and monitoring access to the network via t he ma chine. Authentication can be set up by the System Administra tor to restrict access t o the features within E-mail , Network Scanning , Server Fax and [...]

Page 6-20 Quick Re ference Guide[...]

Quick Reference Guide Page 7-1 7 Network Scanning ¾ Scan .................................... ............................ 7-2 ¾ Network Scanning ... ........................................ 7-3 ¾ Basic Settings ......... ........................................ 7-7 ¾ Advanced Settings .. .............................. ........ 7-1 1 ¾ Options[...]

Page 7-2 Quick Re ference Guide Scan Network Scanning is an optiona l feature which is only available on the WorkCentre Pro model. If Network Scanning has been ena bled, an electronic file can be created from a hard copy original. The scanne d docu ment is converted to an electronic file and stored electronically. The electronic f ile can be filed,[...]

Quick Reference Guide Page 7-3 Network Scanning Network Scanning Access to the Networ k Scanning features is gained using the Features button on the control panel. Depending on th e options enabled and h ow your machine has b een configured, you may have to select All Services and Network Scanning to display the Netwo rk Scanning feature tabs. Use [...]

Page 7-4 Quick Re ference Guide Repositories Repositories are directorie s or filing locations s et up on a server where your scanned files are held. Before you can use Netwo rk Scanning your System Administrator must set up the repositor ies available to your machine. The repositories are de fined in the template and cannot be changed at the machi[...]

Quick Reference Guide Page 7-5 Network Scanning Template Destinations The Template Destination lists the temp lates stored on th e machine. On installation the factory default template ’ DEFAULT ’, in upper case, disp lay in the Template Destination list. The default template appears a t the top of the list and is selected automatically. All ot[...]

Page 7-6 Quick Re ference Guide Destination Details The Destination Details section on the right side of the screen displays information about the select ed template. Each ti me you select another te mplate file, this area will update to display information a ssociated with the selected template. NOTE: Any chan ges made to the templa te at the mach[...]

Quick Reference Guide Page 7-7 Network Scanning Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original . Changing th ese settings allows you to achieve op timum scannin g quality for each original. Touch any of the top level buttons to sele ct a feature. One button can be selected in each co[...]

Page 7-8 Quick Re ference Guide 2 Sided Scanning This is used to specify whether the origin als are single-sided or double-sided. For 2-sided originals the orientation can also be programmed . Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals t hat are printed on both sides. 2 Side[...]

Quick Reference Guide Page 7-9 Network Scanning Original Type Use this feat ure to selec t the type o f original bein g scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or hi gh quality pr inted half-tone originals. Text Use for originals containing text or line art.[...]

Page 7-10 Quick Re ference Guide Scan Presets Use these options to automatically set the optimum settings for your jo b. Settings include producing smaller file sizes or delivering the highe st quality output. Options: for Sharing an d Printing Use this option for normal quality docume nts. The output file size will be small. for High Quality Use t[...]

Quick Reference Guide Page 7-1 1 Network Scanning Advanced Settings The Advanced Settings tab allows you to tempor arily manipulate the scan template to enhance the appea rance and style of your scanned image. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, se lect the feat ure required. Multiple opti[...]

Page 7-12 Quick Re ference Guide Image Quality Use this feature to enhance th e quality of your scanned original s. Options: Lighten / Dark en Adjusts the lightness or darkness of the output. To darken the output, select the scroll down button. To lighten the output, se lect the scroll up button. Background Suppression This option automatically red[...]

Quick Reference Guide Page 7-13 Network Scanning More Image Quality Use this feature in addition to the settings sele cted using the Image Qu ality option, to further enhance the quality of your output. Options: Contrast This option controls the differences betw een the image densities within the output. Select a lower setting to impr ove the image[...]

Page 7-14 Quick Re ference Guide Original Input Use this option t o select the orie ntation of th e originals be ing scanned. T he machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, i[...]

Quick Reference Guide Page 7-15 Network Scanning Edge Erase Use this feature to “refresh” the quality of an o riginal that has become torn or frayed at the edges, or that has hole punch, staple or other mar ks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 50 mm in 1 mm increments can be erased. Edge Erase [...]

Page 7-16 Quick Re ference Guide Resolution Resolution affects the appearance of the scann ed image. The higher the scanning resolution the better the image quality. Options: 72x72 Produces the smallest image file size and is recommende d for documents which are to be viewed electronically or archived. 100x100 Produces a small file size and is re c[...]

Quick Reference Guide Page 7-17 Network Scanning Quality / File Size The Quality / File Size settings allow you to choo se between scan image qu ality and file size. When you chan ge a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Chan ging the Qualit y / File Size m ay affect th e Sca[...]

Page 7-18 Quick Re ference Guide Options Use the features available to temporarily ch ange the format of the scanned imag e file at the destination server. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, se lect the feat ure required. Multiple optio ns can be se lected for each scan job if required. T[...]

Quick Reference Guide Page 7-19 Network Scanning Document Name Use Document Name to specify the n ame of the folder that you want yo ur scanned TIFF image stored to, or the file name of your scanned PDF or Multi-Page TIFF images. If File Already Exists Use this option to tell the machine what to do when th e document destination folder already cont[...]

Page 7-20 Quick Re ference Guide Overwrite Existing file Use this option to replace the existing file that has the same filename as the newly created scanned image file . Do Not Save Use this option to abort the scanning op eration if a file with the same name as the newly created scan ned image file is detecte d. Add Date to Name Use this option w[...]

Quick Reference Guide Page 7-21 Network Scanning PDF Portable Documen t Format. Given the right software the recipient of the scanned image can view, print or edit the file, no matter what their computer platform. Document Management Fields Document Management Fields allows yo u to enter info rmation into the templa te from your machine which is un[...]

Page 7-22 Quick Re ference Guide Build Job Use this feature to build a job that requires differen t settings for each page. For example, if a set of d ocuments c onsists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also usef[...]

Quick Reference Guide Page 7-23 Network Scanning Refresh Destinations Select the Refresh Destinations ta b to access the Update Template List feature. Touch the Update Template List button if the template has b een recently created or modified. The system automatica lly updates the Template List.[...]

Page 7-24 Quick Re ference Guide Authentication Mode Authentication is a useful network security management tool - lim iting, restricting and monitoring access to the network via t he ma chine. Authentication can be set up by the System Administra tor to restrict access t o the features within E-mail , Network Scanning , Server Fax and Internet Fax[...]

Quick Reference Guide Page 8-1 8E - m a i l ¾ E-mail ............................ ........................ .......... 8-2 ¾ Basic Settings ......... ........................................ 8-7 ¾ Advanced Settings .. .............................. ........ 8-1 1 ¾ Options ......................... ........................ ........ 8-18 ¾ Authe[...]

Page 8-2 Quick Re ference Guide E-mail E-mail is an optional feature which is only available on the WorkCe ntre Pro . This chapter cont ains information ab out the options available within E-mail . When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients. To use scan to e-mail you must enter an [...]

Quick Reference Guide Page 8-3 E-mail Send: Use the Send options to ente r recipient information. Options: From This option provides information about the sender and is pre-set by the system or the System Adm inistrator and cannot be changed. NOTE: If E-mail is accessed via Authentication Mode the information contained will be linked with the login[...]

Page 8-4 Quick Re ference Guide Remove All Use this option to delete all the addresses from the Address List. A confirmation pop-up messa ge displays. Scroll Buttons Use the up/down scroll button s located to the right of the Address List to move through the list. Address List Displays all the recipient addre sses entered fo r the curr ent scan to [...]

Quick Reference Guide Page 8-5 E-mail Address Books Address books contain a list of e- mail addresses and details that are r elevant to your company and/or you . If configured, your machine is able to supp ort two types of e-mail address books - Public and Inte rnal . When an entry is made in To or Cc the Address Book displays search results fo r o[...]

Page 8-6 Quick Re ference Guide Internal Address Book Otherwise known as the LDAP (Lightweight Dir ectory Access Prot ocol) , the Internal Address Book stores internal company addresses on the comp any network. The System Administrator creates the Internal Address Book . The display of the search results is de fined by the LDAP. For example, the LD[...]

Quick Reference Guide Page 8-7 E-mail Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original . Changing th ese settings allows you to achieve op timum scannin g quality for each E-mail original. Touch any of the top level buttons to sele ct a feature. One button can be selected in each colum[...]

Page 8-8 Quick Re ference Guide 2 Sided Scanning This is used to specify whether the origin als are single-sided or double-sided. For 2-sided originals the orientation can also be programmed . Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals t hat are printed on both sides. 2 Side[...]

Quick Reference Guide Page 8-9 E-mail Original Type Use this feat ure to selec t the type o f original bein g scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or hi gh quality pr inted half-tone originals. Text Use for originals containing text or line art.[...]

Page 8-10 Quick Re ference Guide Scan Presets Use this feature to enhance th e quality of your scanned original s. Options: for Sharing an d Printing Use this option for normal quality docume nts. The output file size will be small. for High Quality Use this optio n for high quality documents. This option produces the largest output file size. for [...]

Quick Reference Guide Page 8-1 1 E-mail Advanced Settings The Advanced Settings tab allows you to tempor arily manipulate the scan template to enhance the appea rance and style of your scanned E-mail image. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Multiple options [...]

Page 8-12 Quick Re ference Guide Image Quality Use this feature to enhance th e quality of your scanned original s. Options: Lighten / Dark en Adjusts the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, pr ess the scroll up button. Background Suppression This option automatically reduc[...]

Quick Reference Guide Page 8-13 E-mail More Image Quality Use this feature in addition to the settings sele cted using the Image Qu ality option, to further enhance the quality of your output. Options: Contrast This option controls the differences betw een the image densities within the output. Select a lower setting to impr ove the image quality o[...]

Page 8-14 Quick Re ference Guide Original Input Use this option t o select the orie ntation of th e originals be ing scanned. T he machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, i[...]

Quick Reference Guide Page 8-15 E-mail Edge Erase Use this feature to “refresh” the quality of an o riginal that has become torn or frayed at the edges, or that has hole punch, staple or other mar ks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 50 mm in 1 mm increments can be erased. Edge Erase Use to era[...]

Page 8-16 Quick Re ference Guide Resolution Resolution affects the appearance of the scann ed image. The higher the scanning resolution the better the image quality. Options: 72x72 Produces the smallest image file size and is recommende d for documents which are to be viewed electronically or archived. 100x100 Produces a small file size and is re c[...]

Quick Reference Guide Page 8-17 E-mail Quality / File Size The Quality / File Size settings allow you to choo se between scan image qu ality and file size. When you chan ge a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Chan ging the Qualit y / File Size m ay affect th e Scan Prese ts[...]

Page 8-18 Quick Re ference Guide Options Use this feature to change th e Reply To e-mail address and to ide ntify the file format required for the e-mail scan ned image. Touch any of the top level buttons to sel ect a feature. To view all the options for a feature, select the feature re quired. Multiple options can be selected for each e- mail job [...]

Quick Reference Guide Page 8-19 E-mail File Format Use the File Format option when t he job is to be sent with a dif ferent file format than that set as the template default. Options: Tiff Tagged-Image File F ormat. A graphic file that can be opened in a variety of graphic software pa ckages acro ss a vari ety of computer platforms. Multi-page Tiff[...]

Page 8-20 Quick Re ference Guide Secure Send This featur e enables sec ure sending of your e-m ails using a t hird party se cure e- mail server solution. The secure e-m ail server ensures that the e-mail transmission cannot be intercepte d by an unauthorised recip ient. This feature will only be available if the following cond itions apply: - E-mai[...]

Quick Reference Guide Page 8-21 E-mail Reply To Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent. Message Body Use this feature to edit the default e-ma il message. The me ssage body is the te xt contained within the e-mail and not the e- mail subject line.[...]

Page 8-22 Quick Re ference Guide Authentication Mode Authentication is a useful network security management tool - lim iting, restricting and monitoring access to the network via t he ma chine. Authentication can be set up by the System Administra tor to restrict access t o the features within E-mail , Network Scanning , Server Fax and Internet Fax[...]

Quick Reference Guide Page 9-1 9P r i n t ¾ Introduction to Prin t ......................... ................ 9-2 ¾ Print Driver Feature s ....................................... 9-3 ¾ Print Drivers ............ ........................................ 9-4[...]

Page 9-2 Quick Re ference Guide Introduction to Print The Xerox WorkCentre and WorkCentre Pr o printer produces h igh quality prints from electronic documents. Simply access the printer from your PC application as normal. A Print Driver converts the code within the electronic document into a language th at the printer can unde rstand. Although gene[...]

Quick Reference Guide Page 9-3 Print Print Driver Features Control Options There are a number of option s which appear on all of the printer driver screens: OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until th e software application i s closed and the printer driv er options re[...]

Page 9-4 Quick Re ference Guide Print Drivers The following provides an o verview of the features availa ble on the WorkCentre Pro Postscript Print Driver - the appearance of other Print Drivers may vary. Fo r more information ab out a specific featur e, please refer to the on-line Help facility provided as part of the Print Driver software. Paper/[...]

Quick Reference Guide Page 9-5 Print Special Pages Use this tab to add covers, inserts or exceptions to your print job. Select the Covers option to add a front or front and ba ck cover. Select the stock required for the co vers and whethe r they are blank or imag ed. Use the Inserts option to add additional sheets be fore or after a specified page.[...]

Page 9-6 Quick Re ference Guide Advanced Select this tab to access the postscript options and advanced programmin g features for your print jo b. Use the scroll arrow s to move through the options. Clicking on a plus symbol will display further choices. Image Options Use the options available in this ta b to modi fy the appearance of your print job[...]

Quick Reference Guide Page 9-7 Print Layout/Watermark Used to change the layout of a document and add watermarks. Documents can be printed 1 Up, 2 Up and so on, up to 16 Up . Booklets can also b e created. Use the Watermark option to displa y, for examp le, the word DRAFT or CONFIDEN TIAL across each page. This fea ture also adjusts the size and lo[...]

Page 9-8 Quick Re ference Guide[...]

Quick Reference Guide Page 10-1 10 LAN Fax ¾ Introduction to LAN Fax .................. .............. 10-2 ¾ LAN Fax Setup ............. ........................ ........ 10-3[...]

Page 10-2 Quick Reference Gu ide Introduction to LAN Fax The optional LAN Fax feature on the WorkCentre Pro Print Driver enables you to send a fax to any fax machine over the te lephone network from your PC or workstation. The docu ment requiring faxing does not have to be printe d first, and you can send it to the requ ired destin ation without le[...]

Quick Reference Guide Page 10-3 LAN Fax LAN Fax Setup Control Options There are a number of option s which appear on all of the LAN Fax Setup screens: OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until th e software application i s closed and the printer driv er options rev ert [...]

Page 10-4 Quick Reference Gu ide Fax Recipients Use the Fax Recipients tab to create a list of recipients for your fax job. Select Add Fax Recipient ... and en ter the recipient’s details in each field. Th e name and the fax number must be entered. When entering a new recipient, you are also able to add them to your per sonal phonebook. The Recip[...]

Quick Reference Guide Page 10-5 LAN Fax Fax Options Use this tab to select the options required for your fa x job. A Confirmat ion Sheet can be printed to confirm the fax has been sent. A Cove r Sheet with personalised notes can be sen t wi th your fax. Use Send Speed to select a specific rate at which to send your fax, and use Fax Resolution to ad[...]

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Quick Reference Guide Page 1 1-1 1 1 Maintenance ¾ Consumables ................ ................................ 1 1-2 ¾ Cleaning the Machin e ..................... .............. 1 1-4 ¾ Further Assistance .. .............................. ........ 1 1-5[...]

Page 1 1-2 Quick Re ference Guide Consumables Consumables are items on the machine that ne ed replenishing or replacing, such as paper, staples, and customer rep laceable units.To place an order for Xe rox consumables, please cont act your lo cal Xerox Repr esentative gi ving your Company Name, product number and the machine serial n umber. HINT : [...]

Quick Reference Guide Page 1 1-3 Maintenance Staple Cartridges If your machine is equipped with a finisher you will be required to replace the staple cartridge or cartridg es when the machine displays a message instructing you to do so. The staple cartridge for the Basic Office Finisher contains 3000 staples. The Office Finisher , Advanced Office F[...]

Page 1 1-4 Quick Re ference Guide Cleaning the Machine W ARNING:When cleaning the machine do NOT use organic or strong chemical solvent s or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies an d cleaning materials only as directed in this document ation. Keep all cleaning materials out of the reach of children. W ARNING:Do [...]

Quick Reference Guide Page 1 1-5 Maintenance Further Assist ance For any additional help visit our custo mer web site at www.xerox.com or contact the Xerox Welcom e and Suppor t Centre quoting the machine seria l number. 1 ¾ Press the [Machine Stat us] button on the control panel. 2 ¾ The Machine In formation sc reen displays. ¾ Select [Machine [...]

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Quick Reference Guide Page 12-1 12 T roubleshooting ¾ General ......................... ........................ ........ 12-2 ¾ Fault Clearance ............ ........................ ........ 12-3 ¾ Xerox We lcome and Support Centre ............ 12-4 ¾ T roubleshooting T ip s ..................................... 12-5[...]

Page 12-2 Quick Reference Gu ide General A variety of situations can af fect the quality of your ou tp ut. For optimal performa nce, ensure the following guid elines are followed: • Do not position the machine in direct sunlight or near a hea t source such as a radiator. • Avoid sudden changes in the environmen t surrounding the machine. When a[...]

Quick Reference Guide Page 12-3 Troubleshooting Fault Clearance If you are unable to clear the fault, refer to the next se ction to contact your local Xerox Welcom e and Suppor t Centre for assistance. NOTE: For additional T roubleshooting information please refer to the Training a nd Information CD (CD2) or the Syst em Administration CD (CD1). 1 W[...]

Page 12-4 Quick Reference Gu ide Xerox W elcome and Support Centre If a fault cannot be resolved by following the Touch Scre en instruc tions, chec k the Troubleshooting Ti ps in the next section - they may help to solve the problem quickly. If the difficulty persis ts, contact the Xerox Welcome and Support Centre . The Welco me and Support Centre [...]

Quick Reference Guide Page 12-5 Troubleshooting T roubleshooting T ip s For additional Troubleshoo ting information please refer to the Tr aining and Information CD (CD2), the System Admi nistration CD (CD1) or www.xerox.com. Power The machine will n ot power on: ¾ Check to see that the machine is not in Low Power Mode as indicated by the green li[...]

Page 12-6 Quick Reference Gu ide Paper Handling Repeated paper jams, mis feeds or mu ltisheet feeds ¾ Ensure that the correct pape r size is displayed on the Touch Screen . ¾ Ensure that the paper tray is not filled above the MAX line. ¾ Ensure that the edg e guides are adjuste d to touch the sides of the paper . ¾ Flip the p aper over in the p[...]

Quick Reference Guide Page 12-7 Troubleshooting ¾ Check that the Touch Screen is displaying the correct size for the p aper in use. ¾ Load fresh p aper . Repeated Check Tr ay Messages on the Touch Screen and the paper is loaded in the tray ¾ Adjust the edge guides against the st ack of paper in the tray . ¾ If the edge guides were not set again[...]

Page 12-8 Quick Reference Gu ide The Finisher does not staple or hole punch correctly ¾ T o correct stapling problems, use less than 50 sheet s of paper if the p aper is heavier than 80 g/m 2 .  The maximum number of sheets is 20 when stapling heavyweight paper. ¾ Check the correct option has been selected on the Touch Screen . ¾ Check the To[...]

Quick Reference Guide Page 12-9 Troubleshooting Streaks, lines, spots, or bla ck, solid, or dotted lines on the prints ¾ Clean the document gl ass and, if usin g the document handler , also clean the Constant V elocity T ransport Glass (the th in strip of glass t o the left of the document glass), especially near the plastic ramp on the gla ss. Re[...]

Page 12-10 Quick Re ference Guide ¾ Clean the documen t glass and if using the documen t handler also clean the Constant V elocity T ransport Glass (the th in strip of glass t o the left of the document glass), especially near the plastic ramp on the glass. Missing charact ers on output ¾ Load fresh p aper . ¾ T ry using a smoother p aper . ¾ S[...]

Quick Reference Guide Page 12-1 1 Troubleshooting Output does not reflect th e selections made on the Touch Screen ¾ Press Clear All between jobs. ¾ If a Save button displays on the Touch Screen , ensure Save is selected after each selection. Fax The image is reduce d on a transmission ¾ Confirm the original size of the document s. Documents may[...]

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Quick Reference Guide Page Index - i Index Numerics 2 Sided Scanning E-mail 8-8 Network Scanning 7-8 2-Sided Copy 4-6 A Acknowledgment Report Internet Fax 6-17 Add File Destination Network Scanning 7-21 Added Fax Features Embedded Fax 5-14 Additional Resour ces 1-3 Address List E-mail 8-4 Advanced Print 9-6 Advanced Fax Features Embedded Fax 5-23 A[...]

Index - ii Quick Reference Guide CopyCentre Overview 2-3 Cover Letter Embedded Fax 5-17 Covers Copy 4-22 Customer Replaceable Units 11-2 D Delayed Send Embedded Fax 5-19 Server Fax 5-34 Destination Details Network Scanning 7-6 Dial Directory Setup Embedded Fax 5-22 Dialling Options Embedded Fax 5-5 Server Fax 5-27 Document Glass Constant Velo city [...]

Quick Reference Guide Index - iii L LAN Fax Options 10-5 LAN Fax Phonebooks 10-5 LAN Fax Pref erences 10-5 LAN Fax Recipients 10-4 LAN Fax Setup 10-3 Layout/Watermark Print 9-7 Loading Paper 3-4 Locating the serial nu mber 12-4 Logging On / Off 3-14 M Machine Features Overview 1-6 Mailboxes Embedded Fax 5-21 Making Copies 3-5 Message Body E-mail 8-[...]

Index - iv Quick Reference Gu ide Repositories Network Scanning 7-4 Resolution E-mail 8-16 Embedded Fax 5-7 Internet Fax 6-13 Network Scanning 7-16 Server Fax 5-28 S Safety 1-9 Safety Intr oduction 1-9 Sample Set Copy 4-27 Scan 7-2 Scan Presets E-mail 8-10 Network Scanning 7-10 Scanning a Document to a File 3-9 Scanning Resour ces Network Scanning [...]