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Sharp FONS2 manual

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Table of contents for the manual

  • Page 1

    Please keep this manual as the inf ormation mentioned below is v er y impor tant. FO-NS2 MODEL NETWORK SCANNER EXPANSION KIT OPERATION MANUAL 1. Setting the IP Address 2. Printing out the Network Settings 3. Mail Server and DNS Server Settings 4. Storing Network Scanning Destinations 5. Scan to E-mail Setup 6. Scan to E-mail Using the E-mail Key 7.[...]

  • Page 2

    For d etailed information on the softw are in the CD-R OM, please vie w the user's guides (PD F format) that are included on the CD-ROM. The exp lanations of screens and procedures in this ma nual are for Wi ndows 98. The screens m ay v ar y depending on your Windo ws version a nd configuration. Wa r r a n t y While e very effort has been made[...]

  • Page 3

    SOFTW ARE LICENSE PLEASE READ THIS LICENSE CAREFULL Y BEFOR E USIN G THE SOFTW ARE. BY USI NG THE S OFTW ARE, Y OU A RE A GREEI NG TO BE BOUND BY THE TERMS OF THIS LICEN SE. 1. License . The application, demonstration, system and other software accompan y ing this License, whether on disk, in read only memory , or on any other media (the "Soft[...]

  • Page 4

    ANY IMPLIED WARRANTIES ON THE DISK S, INCLUDING THE IMPLIED W ARRANTI ES OF MERCHANT ABILITY AND FITN ESS FOR A P ARTICULAR PURPOSE, ARE LIMITED IN DURA TION TO NIN ETY (90) DA YS FROM THE D A TE O F DELIVER Y . THIS W ARRANTY G IVES Y OU SPECIFI C LEGAL RIGHTS, AND Y OU MA Y ALSO HA VE OTHER RIGHTS WHICH V AR Y FROM JURISDICTION T O JURISDI CTION.[...]

  • Page 5

    1 T able o f Cont ents 1. Setting the IP Address 6 Initializin g the network interface board . . . . . . . . . . . . . . . . . . . . . . . . 8 2. Printi ng out the N etwork Sett ings 9 3. Mail Server and DNS Server Setting s 10 Accessing th e Web page in the machine . . . . . . . . . . . . . . . . . . . . . 10 Mail server an d DN S server . . . . .[...]

  • Page 6

    Table of Contents 2 8. I n stallin g the Network Scan ner Software 28 Software Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 User's Guides for Sof tw are Programs. . . . . . . . . . . . . . . . . . . . . . . . 29 Installing t he software programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

  • Page 7

    3 Specifi cations As a par t of our policy of continuous impro vement, SHARP reserves the right to make design and specification changes for product improv ement without pr ior notice. The performance specification figures indicated are nominal values of production units. There may be some de viations from these values in individual units. Maximum [...]

  • Page 8

    4 Introduction The FO-NS2 Netwo rk Scanner Expansion Kit allo ws you to sca n a document and dire ctly transmit the ima ge to an e-mail address (Scan to E-mail), FTP ser v er (Scan to FTP), or computer d esktop on your network (Scan to De sktop). T o use this option, the machi ne must be connected to a netw ork. Depending on th e file format select[...]

  • Page 9

    5 Steps r equired f or setup The f ollowing step s are necessary to use the network s can ner option. The steps must be completed in the or der shown. 1. Y our dealer m ust install the FO- LN 1 netw ork interf ace kit and the FO-NS2 network scanner k it, and enter the netw or k sc anner product k ey . The machine must be con nected to the network. [...]

  • Page 10

    6 1. Setting the IP Ad d ress Once yo ur dealer has installed the network scanner option and the machine is conne cted to the network, the network admin istrator or administrato r of the machine should use the follo wing procedure to set the IP addr ess of the machine. Note: Al though “DHCP” is a vai lable as a set ting fo r the IP address (thi[...]

  • Page 11

    Setting the IP Address 7 5 If the mac hine will receive an IP add ress automatically fr om a DHCP server , make sure that “YES ” is selected (this will enab le DHCP ). If the mac hine will be assigned a perma nent IP address, press or to select “NO”. 6 Press . • If you enabled DHCP b y selecting “YES” in the previous ste p, this compl[...]

  • Page 12

    Setting the IP Address 8 11 W ait while the machine w rites the setting to the NIC board (“DO NO T PO WE R DO WN” will appear in the displa y). When the display changes to “OK”, turn o ff the power of t he machine and then turn it ba ck on to make the new settings take effect. (Bef ore turning off the pow er , make sure the machine is not i[...]

  • Page 13

    9 1 Press and then . • Make su re that NETWORK SETTING is selec ted in the displa y . 2 Press and t hen . • Make su re that NETWORK SETTING L IST is selected. 3 Press . 4 Press or to select the list y ou want to print, and then press . (Not e: “NIC” is an acr onym f or “network interfa ce boar d”.) MENU ST ART/ ENTER ST ART/ ENTER ST AR[...]

  • Page 14

    10 3. Mail Server and DNS Server Settings Settings f or yo ur E-mail ser v er and DNS server must be configured in order to use the ne twork scanner function. T o configure t he settings, access the ma chine's W eb page from a com puter that is connected to the same netw or k as the m achine. The W eb page can be di splay ed with you r Web bro[...]

  • Page 15

    Mail Server an d DNS Server Settings 11 Setting P ass wor ds P assw ords can be set to restrict W eb page access and pro tect settings . An administrator pass word and a user pass word can be set. When the W eb page is accessed wit h the administrator pa ssword, all settings can be configured. W hen the Web p age is accessed wi th the user pass wor[...]

  • Page 16

    12 4. Storing Ne tw ork Scanning Des tinations Network scanning d estinations can be stored in Rapid K eys and Speed Dial numbers. The Rapid K eys and Speed Di al numbers can be in a personal b ook or in the COMMON book. ♦ Scan to E-mail ca n be performed b y manually entering the destination e -mail address at the time of trans mission, or by us[...]

  • Page 17

    Storing Network Scanning Destinati ons 13 Storing destinations i n the W eb page T o store a destination, click th e desired destination type ( E-mail , FTP , or Fax ) under Destinatio n Management in the W eb page men u. In the Destination Mana gement page, enter the destination name and select a personal address bo ok or the COMMON book. T o sele[...]

  • Page 18

    Storing Ne twork Scanning Destinatio ns 14 For detailed info r mation on setting u p, editing, and deleting destinations , click Hel p at the bottom of the W eb page menu fr ame. Scan to FTP (Hyper link) When using Sca n to FTP to send an ima ge to an FTP server , you can also ha ve notifications autom atically sent by e- mail to selected recipient[...]

  • Page 19

    Storing Network Scanning Destinati ons 15 Inf ormation on using Scan to Desktop Unlike th e case where a scanner is directly connected to y our computer , scanning using Scan to D esktop cannot be direct ly initiated from a scanning ap plication in your computer . Instead, scanning is begun by pressing the Rapid Key or Speed Dial n umber on the mac[...]

  • Page 20

    16 5. Scan to E-mail Setup T o use the Scan to E - m ail function, the subject and sender in formation (name and e-m ail address) that appear whe n an image is sent to an e- mail recipient mu st be entered, and the file f ormat for the scanne d image must be selected. (Note: The file f or mat set i n this pro cedure does not apply to Scan to E -mai[...]

  • Page 21

    Scan to E-ma il Setup 17 5 Enter the e-ma il subject by pr essing the letter entry ke ys (max. of 60 character s). (Make sure the Rapid Key o verlay is flipped down.) • T o enter a space, pre ss . • T o change case, pre ss . • T o clear a mistak e, press . • T o enter a number , press the appropriate n umer i c key . T o enter the symbol on[...]

  • Page 22

    Scan to E-mail Setup 18 10 Press the let ter keys to enter y our e-mail addr ess (see Step 5). 11 Press . • Mak e sure that FILE FORMA T is sele cted . 12 Press . 13 Press or to select the desired co mbination of file for m at (TIFF or PDF) and compr ession method (G3, G4, or NO COMPRESS ION). • TIFF is a bitm ap format that can be co mpressed [...]

  • Page 23

    19 1 Load the docu ment(s). • SEND READ Y will appear in the displa y . • Press and/or to set the resolution and contr ast if needed. The def ault resolution is FINE. N ote that ST AND ARD and SUPER FIN E are primarily for f axing and are not recommended f or scanning. 2 Press . 3 Enter the e-ma il address of the rec ipient by pressi ng the let[...]

  • Page 24

    Scan to E- mail Using the E-m ail Key 20 4 Press . 5 If you wish to enter a message, your name, or your ret urn e-mail address, or select the file f ormat f or the document, press . (If yo u wish to use the defau lt settings y ou entered on page 16 and do not nee d to enter a message, go directl y to Step 8.) 6 Press to select the opti on you want [...]

  • Page 25

    21 7. Sending an Image Using a Rapid K ey or Speed Dial Number Sending an ima g e u sing a Rapid Ke y Use this procedure to scan a document and sen d the image to an E- mail, FTP , or Desktop destination t hat has been stored in a Rapid Ke y . Important: T o use this procedure, the setup procedures outlined on page 4 must be completed. In the case [...]

  • Page 26

    Sending an Image Using a Rapid Key or Speed Dial Number 22 3 If the destinatio n is an e-mail destination and y ou wish to enter a me ssag e, or chang e th e sen der name or e-mail a ddress, or select the file f ormat for the document, press WITHIN 5 SECONDS after pressing th e Rapid Ke y in Step 2. (After 5 sec onds, the document will be scanned a[...]

  • Page 27

    Sending an Image Using a Rapid Key or Speed Dial Number 23 Sending an ima ge using a Speed Dial nu mber Use this pr ocedure to scan a docume nt and send the image to an E- mail, FTP , or Deskto p destination that has been stored in a Speed Dial num ber . Important: T o use this procedure , the setup proc edures outlined on page 4 mu st be completed[...]

  • Page 28

    Sending an Image Using a Rapid Key or Speed Dial Number 24 3 If the destinatio n is an e-mail destination and y ou wish to enter a message, y our name, or your return e-mail a ddress, or select th e file format f or the document, press . (If the destinati on is an FTP or Desktop destin ation, or if y ou wish to use the e-mail settings that were sto[...]

  • Page 29

    Sending an Image Using a Rapid Key or Speed Dial Number 25 Storing an e-mail ad dress in a Rapid K ey or Speed Dial numbe r This section e xplains ho w to store e-mail addresses in R apid K eys and Speed Dial n umbers using the oper ation panel of the mach ine. This will allo w you to send documents to e-mail recip ients without having t o manually[...]

  • Page 30

    Sending an Image Using a Rapid Key or Speed Dial Number 26 5 T o progr am a Rapid Ke y number , press the Rapid Key that y ou wish to use. (T o select Rapid K eys 40 thr ough 59, flip up the Rapid K ey overla y .) T o progr am a Speed Dial number , press and then enter the number tha t you wish to use (“1” to “100” on th e FO-DC500, or “1[...]

  • Page 31

    Sending an Image Using a Rapid Key or Speed Dial Number 27 10 Enter the name o f the party by pressing the letter entry keys (max. of 20 c haracters). (Make sure the Rapid Ke y overla y is flipped do wn.) 11 Press . 12 Press or to select the file f ormat (TIFF or PDF) and compression me thod (G3, G4, or NO COMPRE SSION) for the document that w ill [...]

  • Page 32

    28 8. Installi ng the Network Sca nner Software T o use the Scan to Desktop functio n, the follo wing two softwar e program s must be installed in y our computer (the dest ination computer f or Scan to Desktop) . The programs a re installed from the CD-RO M that comes with the netw ork scanner ex pansion kit. ♦ Sharpdesk (Desktop Document M anage[...]

  • Page 33

    Installing t he Network Scanner Software 29 ♦ Sav ed in a f older . ♦ P assed to an application se t in the Network Scanner T ool. ♦ Sent as e-mail. ♦ Sav ed in Sharpdesk. User's Guides f or Software Programs The Manual folder in the CD-ROM con tains the Sharpdesk Installation Guide, Sha r pdesk User' s Guide, and Network Scann er[...]

  • Page 34

    Installing the Netw ork Scanner Software 30 Installing the s oftware pr ograms Note the f ollowing w hen installi ng the s oftware progr ams from the CD-R OM: ♦ Be sure to check the system requi r ements for installation of each of the softwa re programs in t he user's guides and on the inf ormation screen during ins tallation. ♦ Fo r deta[...]

  • Page 35

    Installing t he Network Scanner Software 31 • If you sel ect T ypical in the i nstallation type screen, Netw or k Scanner T ool will also be installed . If you only wish to insta ll Network Scanner T ool, select Custom in the installation type screen and t hen check only Netw or k Scanner T ool. • Sharpdesk Imaging is installed t ogeth er with [...]

  • Page 36

    Installing the Netw ork Scanner Software 32 2 Enter any name you wish f or the Process Definition P refix and any letter f or Initial , and click Next . Click Help f or detailed inf ormation. • The name of y our computer initially appea rs in the Prefix bo x. If you wish to change the prefix, enter a name in 6 c haracters. • Enter any l etter f[...]

  • Page 37

    Installing t he Network Scanner Software 33 - Conv er t By OCR (n ame displa yed: Sharp-OCR) Conv er ts a scanned file to an editable document. - Send Email (name dis played: S har p-Email) Launches y our default e -mail application so the file can be e- mailed. - Sharpdesk Desktop (name displa yed: S har p-Desk), Launches the Sh ar pdesk appli cat[...]

  • Page 38

    Installing the Netw ork Scanner Software 34 5 When the complet ion message appears , click Fi nish . The "Search Setup Wizard" will ap pear next. F o llo w the on-screen instructions to create an in dex database . For more information, see t he Shar pdesk Installation Guide and Sharpdesk User's Guide . Uninstalling a pr ogram Y ou ca[...]

  • Page 39

    35 9. T roubleshooting Pr oblem: The recipien t can not open the ima ge data. Ch eck: Does the recip ient hav e a software prog ram (viewe r) that is compatib le with the f or mat of the file sen t? Solution: T r y sendin g the image using a diff erent file f or mat (TIFF or PDF) an d/or compression metho d (uncompressed, G3 and G4). Pr oblem: Data[...]

  • Page 40

    Troubleshooting 36 Pr oblem: T akes a long t ime to send an ima ge . Ch eck: A large file siz e can greatly increase the a mount of time required f or tra nsmission. Solution: Reduce the file size (decre ase the number of sca nned pages, use a lower re solution setting, or use a hi gher compression lev el such as G4). Pr oblem: Cannot con nect to t[...]

  • Page 41

    allbook.bookPage37Wednesday,May28,200312:53PM[...]

  • Page 42

    1 W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! This Sharp product is warranted against manufacturing def ects for a period of twelve (12) months from the date of original purchase. In the ev ent of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which th[...]

  • Page 43

    PRINTED IN THAILAND (TINSE4314XHTB) SHARP E LECTR ONICS CORPORA TION Sharp Plaza, Mahwah, N ew Jersey 07430-1163 1-800-BE-SHAR P http://www .sharpu sa.com SHARP ELECTRONICS OF CANAD A L T D . 335 Britannia R oad East , Mississauga, Ontario L4Z 1W9 http://www .sharp.ca SHARP C ORPORA TION OF A USTRALIA PTY .L TD. A.C.N. 003 03 9 405 1 Huntingwood Dr[...]