Sharp FO-475 manual

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A good user manual

The rules should oblige the seller to give the purchaser an operating instrucion of Sharp FO-475, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

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What should a perfect user manual contain?

First and foremost, an user manual of Sharp FO-475 should contain:
- informations concerning technical data of Sharp FO-475
- name of the manufacturer and a year of construction of the Sharp FO-475 item
- rules of operation, control and maintenance of the Sharp FO-475 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Sharp FO-475 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Sharp FO-475, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Sharp service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Sharp FO-475.

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Table of contents for the manual

  • Page 1

    OPERATION MANUAL FACSIMILE MODEL FO-475 1. Installation 2. Using the Answering Machine 3. Sendi[...]

  • Page 2

    W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! FOR THE SER VICING OF PRODUCTS [...]

  • Page 3

    QUICK RE FERE NCE GUIDE INSTALLATI ON 1. Conn ect th e ha ndse t as sho wn. 2. Plug the p owe [...]

  • Page 4

    QUICK RE FERE NCE GUIDE SETTING THE DATE AND TIME ST ART/MEMORY Pre ss: Displa y shows: DATE[...]

  • Page 5

    Intro ductio n Welco me, and thank you for choos in g a Sharp facsim ile! T he features an d specifi[...]

  • Page 6

    Halft one (g re ysca le ) 64 leve ls Rec ordi ng syste m Th erm a l re cor din g Applicabl e tel[...]

  • Page 7

    Imp ortan t saf ety in formatio n • For your safe ty, if any of your e q uipme nt is not op[...]

  • Page 8

    • Neve r insta ll telepho ne socke ts in wet loca t ions unless t he soc k et i s specific a lly [...]

  • Page 9

    WARNING NOTI CE : NO calls ca n be made t o or from this fa x dur ing a main s power f ailur e. W[...]

  • Page 10

    IMPORTANT NOT ICE F OR NEW ZEALAND USERS Please n ote: The grant of a Telepermi t for a n y[...]

  • Page 11

    Table of Contents 1 Inst allation 1 Unpacking Checkl ist . . . . . . . . . . . . . . . . . [...]

  • Page 12

    7 S pecial Functi o ns 70 Call e r ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

  • Page 13

    Chapter 1 Install ation Un packin g Checklis t 1. I nstall ation Befor e sett ing up, make sure yo[...]

  • Page 14

    A L oo k at the Ope rat ion Panel TEL FAX RECEPTION MODE RESOLUTION FUNCTION DO[...]

  • Page 15

    RESOLUTIO N key Press this ke y to adj ust t he resol uti on a nd co ntr ast befo re sendi ng or co[...]

  • Page 16

    SPEAKE R key Press this ke y to h ear the li ne and fa x tones th roug h the speake r bef ore send [...]

  • Page 17

    Co nn ect ion s Poi nts to keep in mi nd when s etting up Do not place t he mac hine in dire ct sunl[...]

  • Page 18

    Hand set Conn ect the handse t as shown and place it on the h and set r est . ♦ The ends of th[...]

  • Page 19

    Po wer lead Pl ug the po wer lea d into a 230-24 0 V, 50 Hz, ear thed (3- pron g) AC out le t. ♦ [...]

  • Page 20

    Tele p h o ne li ne cord Inser t one end o f the t e lephon e line cord int o the adapt er. Ins[...]

  • Page 21

    Ex tension phone (optional) I f desire d, you ca n conne ct an ex tensio n phon e to the TEL. S[...]

  • Page 22

    Origin al Doc umen t Sup port Ro tate the orig ina l do cum e nt sup port so tha t it poi nt s stra[...]

  • Page 23

    YES NO! Remove cardboard and tape 1 Pull th e r elease marked PAN EL R ELEA SE toward y ou and[...]

  • Page 24

    4 Insert the leading edge o f the paper into the paper inlet. Contin ue to push the paper through[...]

  • Page 25

    6 A short length of the fax paper will feed out and be cut off. (If this does n’t happen, repea[...]

  • Page 26

    En tering Your Name and F ax Number Be fore you can begin using y our fax, you ne e d to ent e r[...]

  • Page 27

    3 Press the S TART/MEMORY key. ST ART/MEMORY The d isplay will sho w: ENTER FAX # 4 Enter you[...]

  • Page 28

    6 Enter your name by pr essing the number keys as shown in the chart belo w. Up to 24 char acters c[...]

  • Page 29

    Set ting th e Date and Time The date and tim e appear in the display and repor ts, an d ar e pri[...]

  • Page 30

    4 Enter a two-dig i t n umber for th e day ("01" to " 31") . Ex am ple: th e [...]

  • Page 31

    Sele ctin g th e Rec ept ion Mo de Your fax ha s four m ode s for re ce iv ing inc om ing c al l[...]

  • Page 32

    Vo lume Ad just ment You can adjust the volume of the speake r and ringer using the UP and DOWN k[...]

  • Page 33

    DO WN UP Ri nger 1 Press the UP or DOWN key. (Make sur e th e SPEAKER key has not been p[...]

  • Page 34

    Chapter 2 Using the Answerin g Machine The FO-475’s bui lt-i n answeri ng machine allows you to r[...]

  • Page 35

    3 Press the S TART/MEMORY key. 4 Press a number key to select the outg oing message you wan t [...]

  • Page 36

    7 Go back to Step 4 to recor d an outgo ing message for another box, or pr ess the STOP key twice t[...]

  • Page 37

    O peratin g t he An swe rin g M ach ine Ac tivati n g th e answ ering mach ine Acti vate the answe[...]

  • Page 38

    1 Press the PLA Y/S KIP key. • • If you only wan t to listen to new messages (mess ages [...]

  • Page 39

    Erasi n g recei v ed messa g es I t is imp ort ant to erase recei ve d messag es afte r you list en[...]

  • Page 40

    Da te and time of ICMs Yo u c a n ch eck the dat e a nd time of your receive d messages by pressi [...]

  • Page 41

    O ptio na l Answ e ring M ach ine Se ttin gs 2. Answ e ring Mac hi ne FUNCTION 0 Programming a pas[...]

  • Page 42

    ST OP Fax re ceptio n in boxes I f desire d, y ou can tu rn on t he Fax Box fu nct io n to r e ceiv[...]

  • Page 43

    Set ting ICM time Inco m ing m essa ge s (ICMs) a re the messa ges whic h callers l eave fo r you o[...]

  • Page 44

    ST OP Fax re cep tio n on ANS. failu r e I f the memory fo r record ing incom ing message s bec om[...]

  • Page 45

    T ransf er F un ctio n The Transfer function is used to make the FO-475 automatica lly call you at[...]

  • Page 46

    3 Press the START/MEMORY key. 4 Enter a transfer number (max. of 32 dig its including pauses ) b[...]

  • Page 47

    ST OP Tur ning the Tra nsfe r function on and off 1 Press thes e keys : The display will s how: ANS[...]

  • Page 48

    0 FUNCTION ST OP ST ART/MEMORY Override Ring ing This fun ct ion all ows sel ecte d caller s using [...]

  • Page 49

    (Exa mple) Ove rri ding the answ er ing ma c hine Your cal lers shoul d fol low the step s bel ow t[...]

  • Page 50

    Re mote O peratio ns You can call the FO-475 from any tone dial teleph one a nd play back your mes[...]

  • Page 51

    Toll Save r When yo u call the FO- 475 to liste n to your m essa ges, it wil l answer a fter two ri[...]

  • Page 52

    Retri eving y our mes sages Foll ow the ste ps be low t o liste n to your m essa ges fr om a remot [...]

  • Page 53

    • • If no messages have been receiv ed in the box, you will hear a sho rt beep. You can eith e[...]

  • Page 54

    5 When y ou have fin ished listening to your messages , y ou can do any o f the follow ing: ?[...]

  • Page 55

    (Exa mple) Othe r remote opera tions Aft er list ening to your me ssage s, you can do any of the o[...]

  • Page 56

    (Exam ple ) (Exa mple) Turning the Trans fer functi on on or off To turn Transf er on: Pr ess &quo[...]

  • Page 57

    Recordi ng a "Memo" You can leav e a "m emo" fo r your sel f or other users of[...]

  • Page 58

    Chapter 3 Sen ding Documen ts Tra nsmitt able Docu ment s Size and we ight T he siz e a nd w e i[...]

  • Page 59

    Note: Letters or graphics on the edges of a document will not be s canned. Letter s in the sha d [...]

  • Page 60

    Lo adin g t he Do cu me nt Up to 1 0 p ag es ca n be p la ce d in t h e f e ed er a t on [...]

  • Page 61

    Re m ovi ng a docum ent from the feede r If you ne e d to rem ov e a docum ent fr om th e fe eder , [...]

  • Page 62

    <P=001> Res olu tion an d Co ntrast If de sir ed, you c an adj ust t he re sol uti on a nd [...]

  • Page 63

    <P=002> 1 Load the document(s). • • The document must be loaded befor e the resolution a[...]

  • Page 64

    Sen ding a Fax by No rmal Dia lling With Normal D i alling, you pic k up the handse t (or p ress[...]

  • Page 65

    4 Wait f or the connection. Depen ding on the setting of the receivin g m ach ine, you will either [...]

  • Page 66

    Sen ding a Fax by Au to matic Diallin g You can dial a fax o r telephon e num ber by si mp ly pr[...]

  • Page 67

    Storing fa x a nd tele phone num b ers for Automati c Dia llin g 1 Pres s thes e keys: The d ispl[...]

  • Page 68

    6 Enter the nam e of the party by pr essing the number keys as shown in the chart below . Up to 1[...]

  • Page 69

    Cle aring numbe rs 1 Pres s thes e keys: The d isplay w ill show: FAX/TEL. # M O D E 2 Pres s 2 [...]

  • Page 70

    Rapi d Key Dia lling If th e numbe r you want t o di al has be en store d for Aut om at ic Diall[...]

  • Page 71

    Spee d Dia ll in g Spe ed Di alli ng c an be used to dial any nu mber that has been store d for Au[...]

  • Page 72

    Di rect Key pad Di all ing You can also e nt er a f ull num be r wit h the num be r keys and [...]

  • Page 73

    Us ing the HOLD SEARCH ke y If you don ’t rem embe r the Rapid Ke y or Speed Dial num ber in wh[...]

  • Page 74

    4 Pr ess th e # key or the key to scro l l through the names (numbers if you pressed 0 ). S[...]

  • Page 75

    Chapter 4 Receiving Documen ts Us ing TEL/F AX Mo de Pres s the RECEPTION MODE ke y un ti l the[...]

  • Page 76

    Using ANS. M ode In ANS. mod e, your fax will autom atic ally receive voice and fax message s. S[...]

  • Page 77

    Us ing TEL M od e Pr ess th e RECEPTION MODE key unt il the arr ow in the display points to TEL. RE[...]

  • Page 78

    Beep 5 Answ ering wi th an extens i on phone 1 Answer the exten sion phone w hen it rings . 2 If yo[...]

  • Page 79

    Chapter 5 Maki ng Copies Your fax ca n also be used t o make copi es. You can use this func ti on [...]

  • Page 80

    or SPEAKER Chapter 6 Maki ng Tel ephon e Calls Your fax ca n be used like a regul ar tel eph one t[...]

  • Page 81

    Cha in Dia lling Aft er liftin g the handset , y ou can di al any com bin at ion of Normal Diall in[...]

  • Page 82

    Chapter 7 Sp ecial Fu nction s Ca ller ID If you subscr ibe to a cal ler id entif ic ation se[...]

  • Page 83

    How Ca l ler ID oper ate s Whe n you rec eive a cal l, the na me and phone numbe r of th e call[...]

  • Page 84

    View ing the Ca ll er ID l ist If you subscr ibe to a Cal ler ID serv ic e and have turne d on [...]

  • Page 85

    4 Press the S TOP key when yo u have finished view ing the list. To de lete c all s from the c[...]

  • Page 86

    Dire ct Ca ll If desire d, you can all ow a design at ed phone number t o access a persona l bo x[...]

  • Page 87

    Note: The blocked number must be input in the same format a s Caller I.D. to be r ecognis ed, [...]

  • Page 88

    1 Press thes e keys : NO The d isplay will sho w: FUNCTION OPTION SETTIN G 2 Press thes e key[...]

  • Page 89

    Blo ckin g Re cep tion of Unwa nte d F axes The Anti Junk F ax fun ction a llows you t o bloc[...]

  • Page 90

    <P=002> 4 Enter the full number you want to blo ck (max. of 20 digits ). (Exam ple ) 5 [...]

  • Page 91

    Po lling (Req ues ting a F ax T ran smissio n) Poll ing allows yo u t o call anoth er fax m achin [...]

  • Page 92

    Turnaround pol ling Afte r pol ling a fax mac hi ne, you can send a docu me nt t o that m a chi n[...]

  • Page 93

    4 Press the START/MEMORY key and then the STOP key. Stori ng and c lea ring fa x num bers for pol [...]

  • Page 94

    Timer Operatio ns The Tim er func ti on allo ws you to se t a tra nsm issi on and/o r pol li ng o[...]

  • Page 95

    6 Enter the Speed D ial number of the receiving fax machine. • • If this is a polling ope[...]

  • Page 96

    Memory Your fax ha s a mem ory whi ch can be used to tem por arily store bot h inc omin g and outg[...]

  • Page 97

    3 Enter the n umber of the receiv ing machine using one of the follo wing methods: • • Pres s[...]

  • Page 98

    Subs titute rec epti on into mem ory This is a back-up func ti on whi ch is aut omat ic ally act iva[...]

  • Page 99

    (Exam ple) Broa dca stin g This fun ction allows you to sen d the sam e docume nt to as many as 10[...]

  • Page 100

    5 Press the START/MEMORY key. Transmiss ion w ill begin. • • A Transaction Report is automa[...]

  • Page 101

    Re min de r F un ctio n The Remi nde r funct ion all ows you to sen d either a voice messa ge, fa [...]

  • Page 102

    6 Press the START/MEMORY key. 7 To record a voice mess age, pick up the h ands e t, pr ess th e S[...]

  • Page 103

    To chec k or ca nce l a rem inder mes sage To c heck a remind er messa ge befo re it is sent, p[...]

  • Page 104

    Chapter 8 Opti on Setting s The opt ion set ti ngs let yo u custom ise your fax t o better sui t y[...]

  • Page 105

    Se tti ng 3: 4 RINGS TEL ANSWER Pr ess 1 (YES) to h ave the FAX answe r a c all after 4 rings w[...]

  • Page 106

    Setting 6: TRANSACTIO N REPORT PRINT SELE C T Th is set s the con dit io n for pr int in g out a Tr[...]

  • Page 107

    Setting 8: PSEUDO RING ING DURATIO N This set s the dura tion of p seud o ringin g in TE L/FAX rece[...]

  • Page 108

    Setting 10: TIME SAVE This re duc es the ve rt ic al len gth of doc um ent s tra nsm it te d by 20 %[...]

  • Page 109

    Setting 13: JUNK NUMB ER CHE CK Press 1 to pre ve nt re cept ion from fax n um ber s ent ere d in [...]

  • Page 110

    Chapter 9 Pr intin g Reports an d Lists You can pri nt out list s showin g set ti ngs and inf orm [...]

  • Page 111

    Tel ephone Numbe r Lis t Th is list s ho ws t he f ax and voi ce num be rs whic h ha ve be en store[...]

  • Page 112

    Op t ion S etting Li st Thi s list shows the current st atus of th e optio n setti ngs. Anti J unk N[...]

  • Page 113

    Mes s age Lis t This li st sh o ws info rm ation a bou t the messa ges c urre nt ly reco rde d in [...]

  • Page 114

    Tra nsac tion Repor t Th is re port is pri nt ed ou t autom a ti ca ll y after a n ope ra ti on is[...]

  • Page 115

    Chapter 10 Mainten ance Fax print head Clean the prin t head frequ ent ly to en sure o ptim um [...]

  • Page 116

    Scanning gla s s and rollers Clean the scan nin g glass and roller s freq uen tl y to ensure the qu[...]

  • Page 117

    Chapter 11 Tro ublesh ootin g Prob lems an d Solu tions Line err or Pro bl em Che ck and re[...]

  • Page 118

    Di aling a nd trans missi on proble m s Proble m Check and rem edy No dial tone when yo u pick u[...]

  • Page 119

    Rece ption and copyi ng proble ms Pro bl em Ch e ck and r em ed y The p ower is o n , b ut no r[...]

  • Page 120

    Recept ion/copy ing is int erru pted. • • If receptio n or copying has been done cont inuous l[...]

  • Page 121

    Bell tinkle (New Zealan d) • • The o peration o f th i s equipm ent on the s a me line as the[...]

  • Page 122

    Mes sag es an d Sig nals Disp l ay me ssag e s No te: If you have turned on the Caller ID functio[...]

  • Page 123

    PAPER JAM MED The fax paper is jamme d. See the following section, Cl eari ng j am me d fa x [...]

  • Page 124

    Cle ari n g Pap er Jams Cle aring a jamme d docum e nt If the origi nal docum ent doesn’t feed pro[...]

  • Page 125

    2 Remove the paper roll. • • If any pieces of paper are stuck in the cutter, r emove them wit[...]

  • Page 126

    Index A ANS. Pr ogram L ist, 100 ANS. receptio n mode, 19, 64 Answerin g m a chine Operat ion, 22 A[...]

  • Page 127

    J Jam s, c learin g, 1 12 Junk Nu m ber Check, 97 L Le tt ers , en te r in g , 16 Line error, 1[...]

  • Page 128

    S Sca nni ng glass, clea ni ng, 104 Sea rc h Dia lling , 61, 69 Sen der ’s nam e and n u mb er,[...]

  • Page 129

    # # REMOTE O P ERATION CARD The card below is pr ovided a s a quick g uide to remot e ope ration .[...]

  • Page 130

    # 2 5 # # 7 3 # 3 3 # # 0 # 0 # # # 3 8 1 8 2 8 # # # 0 9 1 9 2 9 # 9 3 # # 6 4 # (Box# ) # ( Te[...]

  • Page 131

    SC A BACK SHARP CORP ORATI ON OF AUS TRALIA PTY .LTD. A.C.N. 003 039 405 1 Hu n t in gwo od Drive, [...]