Sharp AL-1661CS manual

MODEL AL-1661CS OPERATION MANUAL (for facsimile) • INSTALLATION • INITIAL SETTINGS • CHOOSING SUITABLE MEDIA • HOW TO USE THE FAX FUNCTION • SPECIAL FUNCTIONS • TROUBLESHOOTING • APPENDIX 11 13 49 51 66 84 91 Page[...]

Caution • Use only the line cable that was provid ed with the machine. • To reduce the risk of fire, use only UL-Liste d No.26 AWG or larger telecommunication line cord. Note • This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (f or example, the misfeed indicator an d add [...]

i INTRODUCTION TYPE OF SERVICE This equipment may not be used on coin service prov ided by the tele phone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 [...]

ii FCC Notice to users: This equipment complies with Part 68 o f the FCC rules and the requirements ad opted by the ACTA. On this equipment is a label that contains, amo ng othe r information, a produ ct identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. The REN is used to determine the nu[...]

1 TABLE OF CONTENTS TABLE OF CONTENTS ............................................. ........................................... ..................................... 1 QUICK REFERENCE GUIDE ............................................... .......................................... ........................... 3 LIST OF FAX FUNCTIONS .................[...]

2 4 HOW TO USE THE FAX FUNCTION SENDING ORIGINALS ................................... 51 ● SETTING THE ORIGINAL ................ .............51 OPTIONAL TRANSMISSION SETTINGS ...... 53 ● ORIGINAL SIZE ...... ................... ................ ....53 ● RESOLUTION ......... ................ ................... ....54 ● CONTRAST ...........[...]

3 QUICK REFERENCE GUIDE The following quick refere nce guide provides brief explanations the ope ration of the machine. Selecting the transmission mode Memory transmission mode The indicator lights up when memory transmission mode is selected. Press the [MEMORY] key to change modes. Direct transmission mode The indicator is off when direct transmis[...]

4 Sending a fax Dialing methods Search by fax numbers. Speed Dial number or Rapid Key set for Chain Dialing when stored. Dial with the numeric keys and then press the [REDIAL/PAUSE] key. Direct Dialing Press the numeric keys to dial. Search Dialing Speed Dialing Enter a two-digit Speed Dial number. SPEED/ SEARCH Rapid Key Dialing * It is not necess[...]

5 BRO AD- CAST Sending a fax to multiple destinations (Broadcasting) Place the original. Dial. Adjust the resolution and contrast. CONTRAST RESOLU- TION Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS" (p.78). Storing a fax job while another job is in progress Plac[...]

6 LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The setti ngs in the FAX MAIN MENU are shown below. The procedure for configur ing settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item Settings (factory de[...]

7 6 : AUTO LISTING Enable automatic pr intin g of the Activity Report when information on a total of 50 fax transmissions/receptions accumulates. 1 : ON 2 : OFF 87 7 : PRINT SELECTION 1 : TRANSMISSION Select the condition for pr inting reports on fax transmissions. 1 : ALWAYS PRINTS 2 : ERROR ONLY 3 : NEVER PRINTS 88 2 : BROADCAST Select the condit[...]

8 16 : RCV REDUCE When a fax is received that is larger that the printing paper, enable reduction of the fax to the size of the paper to avoid the fax being cut off. 1 : ON 2 : OFF 64 17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or reception ends. 1 : 3 SEC 2 : 1 SEC 3 : NO BEEP 18 18 : RINGER VOLUME Set the volume [...]

9 5 :ANTI JUNK FAX 1 : ANTI JUNK SELECT Enable the anti jun k function to block fa x reception from specified fax numbers. 1 : ON 2 : OFF 80 2 : JUNK FAX # Program (or delete) fax nu mbers from which fa x recept ion is to be blocked. 1 : SET 2 : CLEAR 81 6 : A.M. MODE 1: QUIET DETECT TIME Activate fa x reception when a period of silenc e longer tha[...]

10 SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below. Follow this procedu re to configure the settings explained on page s 6 through 9. 1 Press the [MODE SELECT] key to select fax mode. The "FAX" indicator lights up to indicate that fa x mode is selected. 2 Press the[...]

11 1 Chapter 1 INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Plug one end of the teleph one line cord into the jack on the machine marke d "LINE." Plug the ot her side into a stand ard (RJ11C) single- line telephone wall jack. Be sure not to plug this tel ephone line cord into the "TEL" jack. The "TEL" ja[...]

12 FINAL PREPARATIONS CONNECTING OTHER DEVICES If desired, an answering machine or external telephone can be connected to the machine thro ugh the telephone jack, labeled "TEL," on the rear of the machine. ● Connecting an answering machine to the machine allows you to receive both voice and fax me ssages when you are out. To use this fe[...]

13 2 Chapter 2 INITIAL SETTINGS PART NAMES The following illustration shows the part names of the AL-1661CS. Document glass Operation panel Front cover Paper tray Bypass tray p aper guides Paper output tray Paper output t ray extension Power switch Handles Power cord RSPF Exit area Re v ersing tra y LINE TEL 2 3 4 1 5 6 7 8 9 TEL jack LINE jack Byp[...]

14 A LOOK AT THE FAX OPERATION PANEL Rapid keys Press one of these keys to dial a fax or telephone number automatically. [MEMORY] key / indicator Used for sending faxes in memory (indicator is lit) or direct sending (i ndicator is not lit). [SPEED/SEARCH] key Press this key to dial a two digit Speed Dial number. During character i nputting, use thi[...]

15 INITIAL SETTINGS 2 [REPORT] key Press this key to print out a report of a fax transaction and also when re ceiving a confidential fax. [SPEAKER] key Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.) [2-SIDED TX] ke y Press this key to fa x a two-sided original. [MODE SELECT] key / Mode indicators Press t[...]

16 ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipp ed with a two-line liquid crystal display (LCD) on the oper ation panel for displaying various messages and settings during op eration. This LCD can di splay up to 20 characters on ea ch line. When the mach ine is idle, the LCD shows the date, time, recep tion mode and the sta nd-by memor y [...]

17 2 ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the mach ine using the procedure below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "18:RINGER VOLUME" appears, and then press the [ENTER] [...]

18 SETTING THE LENGTH OF ALARM BEEPS You can select the length in se conds of the alarm beeps (emi tted at the end of transmission and rec eption) following the procedure belo w. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key[...]

19 2 ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps (emitted at the en d of transmission and reception) using the proced ure below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "19:BEEPER VO[...]

20 FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numer ic keys. Letters are marked above each of the nume ric keys [2] through [9]. To enter a letter, press the a ppropriate key repeatedly un til the desired lette r appears (the n umber of the key ap pears first, followed by letters in the order mar ked above the key). The keys u[...]

21 INITIAL SETTINGS 2 ENTERING YOUR NAME AND FAX NUMBER To have your name and fax number printed at the top of every pa ge you transmit, program them by pressing the operation panel keys as shown below. ● If you ente r an incorrect character or number, follo w these step s to correct t he mistake. 1. Press the [ ] key ( ) or [ ] key ( ) to move t[...]

22 INITIAL SETTINGS 8 Press the [ENTER] key. 9 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. "STORED" will appear in the display. 10 Press the [CLEAR ALL] key ( ). Press the [CLEAR ALL] key ( ) to exit. SETTING THE DATE AND TIME The date and time tha t appear in the displa y a[...]

23 INITIAL SETTINGS 2 To change the display forma t to 12-hour or 24-hou r format, follow the steps below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "23:DATE&TIME FORMAT" appears, and then press t[...]

24 INITIAL SETTINGS To change the order of display of t he date, follow the steps below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "23:DATE&TIME FORMAT" appears, and then press the [ENTER] key. 4 [...]

25 INITIAL SETTINGS 2 Daylight Saving Time Setting Enable this settin g to have the inte rnal clock automatically move forward and backwa rd at the begi nning and end of Daylight Saving Time. The clock will move forward and backward as follows: The first Sunday in Ap ril: 2:00 A.M. 3:00 A.M. The last Sunday in October: 2:00 A.M. 1:00 A.M. Follow th[...]

26 INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sending faxes: memory tran smission and direct transmission. To chan ge modes, press the [MEMORY] key. The MEMORY indicator light s up when memory tr ansmission is selected, an d goes off when direct tr ansmission is selected. Transmission takes place as follows in ea[...]

27 INITIAL SETTINGS 2 SELECTING THE RECEPTION MODE Your machine has three modes for re ceiving incoming calls and faxes: ● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. ● MAN. mode: This is the most convenient mode for r eceivin[...]

28 INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION You can set the number of ring s before the machine answer s in AUTO mode using the procedure below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until [...]

29 INITIAL SETTINGS 2 SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION The number of rings before the machine an swers in MANUAL mo de can also be set. If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" [...]

30 INITIAL SETTINGS SETTING THE DIAL MODE The machine can be used with both touch- tone and pu lse telephon e lines. Touch-ton e uses tones of diffe rent pitches for each numeric key, while pu lse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse. 1 Press the [MENU] key. 2 [...]

31 INITIAL SETTINGS 2 SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmiss ion is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made. When the line is busy You can select the number of reca ll att[...]

32 INITIAL SETTINGS When a communication error occurs You can select the number of reca ll attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] ke[...]

33 INITIAL SETTINGS 2 SETTING THE RECALL INTERVAL The machine will automatically reattempt transmission when a transmiss ion is not successful because the line is busy or a communication error occurs. This setting is used to select the interval between re call attempts. When the line is busy You can select the interval between recall at tempts when[...]

34 INITIAL SETTINGS When a communication error occurs You can select the interval between recall attempts when a communi cation error occurs. An interval from 0 t o 15 minutes can be selected. If "00" is selected, the machine will not make any recall attempts. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:US[...]

35 INITIAL SETTINGS 2 SETTING THE INDEX FUNCTION You can print an index mark along th e edge of the pages in each job. This makes it easy to se parate differen t jobs on the output tray. Use the following procedure to set the index function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and[...]

36 INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is m ade using the [RESOLUTION] key. To turn on this function, follow the procedure below: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until &quo[...]

37 INITIAL SETTINGS 2 SETTING UP THE MACHINE FOR USE WITH A PC MODEM The machine is set to au tomatically begin reception if you pick up from an extension telep hone and the machine detects a fax tone. However, if you are using a mode m on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the[...]

38 INITIAL SETTINGS USING THE REMOTE RECEPTION FUNCTION The machines Remote Recept ion feature is designed to allow y ou to activate fax reception from an extension telephone or a telephone di rectly connected to the ma chin e. The Remote Reception function ope rates even when the FAX Signal Receive function is turned off. See "SE TTING UP THE[...]

39 INITIAL SETTINGS 2 Setting a Fax Remote Number: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "13:FAX REMOTE NUMBER" appears, and then press the [ENTER] key. 4 Press a numeric key to enter the Fax Remo[...]

40 INITIAL SETTINGS DISTINCTIVE RINGING Distinctive ringing is a service of fered by some telephone comp anies that allows you to use up to six different telephone numbers, ea ch with a distinctive ringing pattern, on your regular sin gle line. If you subscribe to a distinctive ringing service, you can set your fax to automa tically answer when it [...]

41 INITIAL SETTINGS 2 STORING NUMBERS FOR AUTOMATIC DIALING Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Ra pid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing). To use Automatic Dialing, yo u must first store the full number. The way you stor[...]

42 INITIAL SETTINGS 10 Enter the name of the destination with the numeric keys. Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (ma ximum of 20 characters). If you do not want t o enter a n ame, skip this step. 11 Press the [ENTER] key. 12 Press the [ ] key ( ) or [ ] k[...]

43 INITIAL SETTINGS 2 Use the following procedure to clear numbers: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [ENTER] key. 4 Press the [ ] key ( ) or [ ] key ([...]

44 INITIAL SETTINGS STORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a group of fax n umbers by simply pressing the appro priate Group key on ce. They are convenient for the Broadca sting function, which is used to transmit an original to a group of fax machines. All Rapid keys can be programm ed as Group keys. To program or clear a gr[...]

45 INITIAL SETTINGS 2 10 Enter a name for the Group Key with the numeric keys. Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (ma ximum of 20 characters). If you do not want t o enter a n ame, skip this step. To add numbers: The entered name appears. Edit the n ame if you need to [...]

46 INITIAL SETTINGS Deleting numbers from Group Keys: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [ENTER] key. 4 Press the [ ] key ( ) or [ ] key ( ) until "[...]

47 2 USING THE MACHINE WITH AN ANSWERING MACHINE QUIET DETECT TIME Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxe s. After the answering machine has answered, any d uration of silence longer than a certain threshold time will prompt the machine to take over the [...]

48 INITIAL SETTINGS If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted vo ice messages. Even in this case, however , you can set up the machine to receive both phone and fax messages from callers on touch-tone lines. Fo llow thi[...]

49 3 Chapter 3 CHOOSING SUITABLE MEDIA ORIGINALS SUITABL E FOR FAXING Make s ure that th e origin als you want to f ax meet s pecific ations an d guideli nes listed in thi s section. SIZE AND WEI GHT The siz e and we ight of or iginals that you can load i n the RSPF d epend on whether you load one sh eet at a tim e or several sheets a t once. When [...]

50 CHOOSING SUITABLE MEDIA UNSUITABLE ORIGINALS General guidelines: ● All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the machine. ● Ink, glue, and correct ion fluid on originals must be completely dry before using the originals with the machine. ● Originals that ar[...]

51 4 Chapter 4 HOW TO USE THE FAX FUNCTION The stand alone fax component of your machine of fers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and su bstituting reception into memory are possible, due to[...]

52 HOW TO USE THE FAX FUNCTION When placing the Original on the docum ent glass: 1 Confirm that there are no original(s) in the RSPF, and open the RSPF. 2 Place the original face down on the document glass. Align the original according to the original scale in the illustration below. (Line up the center of the edge of the original with the ( ) mark[...]

53 4 OPTIONAL TRANSMISSION SETTINGS There are several transmission settin gs that you can make be fore dialing and transmitting an original. ORIGINAL SIZE The original size can be set to "8.5x1 1", "8.5x14", or "A4". The setting is only effective for one transmission. If desired, you can set a fixed original size that [...]

54 HOW TO USE THE FAX FUNCTION RESOLUTION To do this, press the [RESOLUTION] key one or more time s until the desire d resolution settings appear in the display. Your fax has five resolution settings: • STANDARD Use STANDARD for ordinary originals. This setting give s you the fastest transmission. • FINE Use FINE for improved reproduction, espe[...]

55 HOW TO USE THE FA X FUNCTION 4 COVER SHEET You can have your fax generate a cover sheet and send it as the last page of the transmissio n. The cover sheet includes the date and time, the sender' s name and number, and the receive r's name and number if an automa tic dialing number is used. The total number of pag es sent is indicated o[...]

56 HOW TO USE THE FAX FUNCTION MESSAGE FUNCTION One of the following messages can be selected : "CONFIDENTIAL", "PLS. DISTRI BUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT". To add a message to a cover sheet, fo llow these steps: 1 Press the [COVER SHEET] key. 2 Press the [COVER SHEET] key until &quo[...]

57 HOW TO USE THE FAX FUNCTION 4 TWO-SIDED ORIGI NAL TRANSMISSION FUNCTION The RSP F can be u sed to auto matic ally fax a t wo-side d origin al. If des ired, the back of th e original can be r otated 180° befo re trans mission. Follo w these st eps to fax a two- sided or iginal: 1 Plac e the orig inal(s ) in th e RSPF. (p.51) 2 Press the [2-SIDED[...]

58 DIALING AND TRANSMITTING Once you have set the original (either in the RSPF or on the document glass), an d have selected the desired transmission settings, you ar e ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the se veral ways of dialing that best suit your needs. DIRECT KEYPAD DIA[...]

59 HOW TO USE THE FA X FUNCTION 4 CHAIN DIALING The Chain Dialing function allows you to co mbine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.41)) set fo r Chain Dialing with another Rapid Key, Speed Dial num ber, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The f[...]

60 HOW TO USE THE FAX FUNCTION USING THE SEARCH KEY If you do not remember the Rapid key or Speed Dial numbe r in which you have stored a particular fax number , you can search for th e number by following the step s below: 1 Press the [SPEED/SEARCH] key twice. 2 Enter the first letter of the stored name by pressing the appropriate numeric key (the[...]

61 4 IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop. If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled. If the memory becomes full whil[...]

62 RECEIVING FAXES You can set the machine to one of three modes of reception, AUTO , MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode a ppears in the display. USING AUTO MODE Select AUTO mode when you only want to receive faxes on your telephone line. The machine will[...]

63 4 OPTIONAL RECEPTION SETTINGS The machine has various optional settings for th e r eception of faxes. TWO-SIDED RECEPTION This function is used to print a received fax consisting of tw o or more pages of the same size on both sides of the paper. Even if the pages are in differe nt orientations, the pages ar e rotated ap pr opriately to enable pr[...]

64 HOW TO USE THE FAX FUNCTION RECEIVE REDUCE You may on occasion rece ive faxes that are large r than the paper loade d in the machine. To en sure that you do not lose any part of the original, you should use the Receive Red uce function, which scales the fa x to the printing paper size. To use this feature, follow this procedure: 1 Press the [MEN[...]

65 4 WHEN USING MANUAL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting a n extension telephon e See "CONNECTING OTHER DEVICES" (p.12). 1 When the extension telephone rings, pick up the handset and converse. If the [SPEAKER] key is u[...]

66 5 Chapter 5 SPECIAL FUNCTIONS MEMORY Your machine has a mem ory area that can be used to store both incomin g faxes and outgoing originals. ● Approximately 120 pages of average content can be held in memory for tran smission. Less can be held if any of the pages were scanned using fine or superfine re solution. Substitute Reception into Memory[...]

67 5 DATA TRANSFER If there is a problem with the mach ine, you can use the Data Tr ansfer fu nction to have received faxes read into memory and then sent to a different fa x machine for printing. This function is used when you cannot print re ceived faxes, for example when the machine runs out of toner, or a misfeed occurs. To use this function, t[...]

68 SPECIAL FUNCTIONS Follow these steps to use the fax transfer function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "0:RX DATA TRANSFER" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "1:DATA TRANSFER" appears, and then press the [ENTER] key. 4 Press the [ ] key ([...]

69 5 TRANSMISSION RESERVATION When your fax is busy receiving an original or transmitting an original from memor y, you can "reserve" a transmission by setting the original ( either in the RSPF or on the document glass), readi ng it into memory, and entering the fax number. Once the current operation is completed, your fax will automatica[...]

70 BROADCASTING This function allows you to se nd the same original to as many as 100 differen t locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you ha ve entered are then automatically dialed in succession, an d the original is transmitted to each locati on. 1 Place the original f[...]

71 SPECIAL FUNCTIONS 5 Broadcasting using a Group key If the fax machines to which you want to b roadcast have all been p rogrammed into on e Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UN DER GROUP KEYS" (p.44). 1 Place the original face up and push it gently i[...]

72 POLLING Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitti ng fax machine, activates t he transmission. Y ou can use your fax to both poll and be polled by others. Serial polling can be used to poll multiple fax machines (maximum of 100) in a si[...]

73 SPECIAL FUNCTIONS 5 SERIAL POLLING You can poll several fax machines one at a time with a single serial polling operation. A maximum of 100 fax machines can be polled in one serial polling operation. Follow these steps to use the serial polling function: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "9:SERIAL POLL MOD[...]

74 SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMORY POLLING) This function is used to transmit an original that has bee n scanned into memory to a fa x machine th at polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING P OLLING MACHINES (POLLIN[...]

75 SPECIAL FUNCTIONS 5 Adding a original to polling memory: Use this procedure to add an original to another original that has already been scanned into polling memory. Place the original in the RSPF or on the document glass and follow the steps below. 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "7:MEMORY POLL MODE&quo[...]

76 SPECIAL FUNCTIONS RESTRICTING POLLING MACHINES (POLLING SECURITY) If you wish to allow only specified fa x machines to poll your fax m achine, enable polling security and progr am the fax numbers of the ma chines that ar e to be allowed to poll your m achine. When this is done, polling will take place when the fax number of the p olling machine [...]

77 SPECIAL FUNCTIONS 5 Programming/deletin g passcode numbers: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) until "4:PASSCODE # MODE" appears, and then press the [ENTER] key. 4 Press the [ ] key ( ) or [ ] key ([...]

78 TIMER OPERATIONS The timer function allows you to set a transmission or polling oper ation to be performed automatically at a time yo u specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance. You can use this function, for example[...]

79 SPECIAL FUNCTIONS 5 6 Press the [ ] key ( ) or [ ] key ( ) to select the day of the week and press the [ENTER] key. 7 Press the [ ] key ( ) or [ ] key ( ) to select the transmission mode and press the [ENTER] key. 8 Enter the fax number of the other machine using one of the following methods: • Press a Rapid key. • Enter a Speed Dial number [...]

80 ANTI JUNK FAX You can avoid wasting fax paper by u sing the Anti Junk Fax fu nction. Thi s function blocks re ception of faxe s from up to ten specified parties. To turn the Anti Junk Fax feature on and off, use the following procedu re: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and[...]

81 SPECIAL FUNCTIONS 5 To store junk fax numb ers, use the following pr ocedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [ENTER] key. 4 Press the [ ] key ( ) or [ ][...]

82 SPECIAL FUNCTIONS To clear junk fax numbers, use the following procedure: 1 Press the [MENU] key. 2 Press the [ ] key ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. 3 Press the [ ] key ( ) or [ ] key ( ) to select "2:JUNK FAX #" and press the [ENTER] key. 4 Press the [ ] key ( ) or [ ] key[...]

83 5 OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES Some operations cannot be performed simultaneously whe n t he machine is being use d in printer mode, copy mode, scanner mo de, and fax mode. *1 Direct transmission and scanning ar e not possible. *2 Manual reception and printin g of a received fax a re not possible. *3 Only scanning is possib[...]

84 6 Chapter 6 TROUBLESHOOTING PRINTING OUT REPORTS The machine is capable of printing a ra nge of reports on faxing activities as w ell as various setting s you have made. The reports are described below. 1. TIMER LIST: You can print a list of timer or dual access operations that ar e currently set. 2. ACTIVITY REPORT: You can print out a list of [...]

85 TROUBLESHOOTING 6 5. PASSCODE LIST: You can print a list of your fax informatio n and polling securi ty information. 6. JUNK FAX # LIST: Fax numbers designated as Anti Junk Fax numbers. P ASSCODE LIST POLL SECURITY SYSTEM # ID # PASSCODE # SENDER'S NAME SENDER'S # FW. ST A. NAME FW. ST ATION # XXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX XXXXXX[...]

86 TROUBLESHOOTING 7. USER PROGRAM LIST: Currently activated USER PROGRAM settings. Use the following procedure to print out reports: 1 Press the [REPORT] key. 2 Press the [REPORT] key to select the report that you wish to print. 3 Press the [ENTER] key. USER PR OGRAM LIST SEP-10-200X FRI 06:30 PM ITEM SETTING MENU # DOC. GLASS SIZE FIXED DOC. SIZE[...]

87 TROUBLESHOOTING 6 ACTIVITY REPORT AUTO LISTING This setting is used to automatically print the Activity Repo rt for transmissions and rece ptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 tran smissions/receptions accumulat es, the oldest t[...]

88 TROUBLESHOOTING PRINTING TRANSACTION REPORTS The machine can be set to print a transaction repo rt af ter each transmission, re ception, and/or error. The pr inting condition can be sele cted separately for three types of tr ansaction reports: "TRANSMI SSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each ty[...]

89 6 TROUBLESHOOTING Proble m Cause and solution Page Dialing cannot be done. The telephone line cord is not correctly connected to the machine and the wall telephone j ack. o o o o    Make sure the telephone line cord is securely con nected. 11 No transmi ssion takes place. The receiving mac hine is out of paper. o o o o   [...]

90 MESSAGES AND SIGNALS DISPLAY MESSAGES AUDIBLE SIGNALS Messag e Cause and remedy Page FRONT OR SIDE COVER OPEN. CLOSE COVERS. The cover is o pen. Clos e the cover. See the OPERATION MANUAL (for general informati on) CLOSE THE SPF/RSPF COVER. The RSP F cove r is open. Cl ose t he RSPF co ver. CLEAR PAPE R JAM. A paper misfeed h as occu rred. Remov[...]

91 7 Chapter 7 APPENDIX SPECIFICATIONS * As a part of our policy of cont inuous improvement, SHARP reserves the righ t to make design and specification changes for product improvement without pr ior notice. The perf ormance specificat ion figures indicated are nominal values of produ ction machines. Ther e may be some deviatio ns from these values [...]

92 INDEX A Alarm bee ps - Alarm beep volume ................. ................... ...... 19 - Length of a larm beeps .. ................ ................ ... 18 Answering m achine ........ ................ ................ ......... 47 - Answering m achine backup ....... ................ ...... 48 - Quiet detect time ........ ................ .....[...]

93 R Receiving faxes ... ................... ............. .................... 62 - Receive r educe ............... ............. ............. ....... 64 - Two-sided reception ............... ............. ............. 63 Receptio n mode - A.M. mode ........... ............ .................... ....... 27, 62 - AUTO mode ........ ...............[...]

94 Fax setup Connecting the telephone line cord ......... ................ 11 Daylight saving tim e setting ........................ ............ 25 Dial mode ....................... ................ ................ ......... 30 Distinctive ringing .................... .................... ............ 40 Entering yo ur name an d fax numb er .....[...]

NOTICE FOR USERS IN CANADA "NOTICE : This product meets the applicable Industry Canada technical specifications." "NOTICE : The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone inter face. The termination on an in terface may co nsist of any combination of devices subj[...]

PRINTED IN CHINA 2003L KS ➀ TINSE1144QSZZ Printed on 100% post-consumer recycled paper AL-1661CS SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com[...]