Ricoh LD270 manual

Operating Instructions General Settings Guide Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine. Connecting the Mach ine System Settings Copier/Docu ment Server Fe atures F[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the sa me contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on[...]

ii ❖ Security R eference T h i s m a n u a l i s f o r a d m i n i s t r a t o r s o f t h e m a c h i n e . I t e x p l a i n s s e c u r i t y f u n c - tions that you can use to prevent unauthor ized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the fo llowing se ttings: ?[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... ........... .............. ........... .............. ........... ..............[...]

iv 3. Copier/Document Server Features General Features....................................................................... ........................... 85 Reproduction Ratio................................................................... ........................... 90 Edit ................................................... ...................[...]

v Special Senders to Treat Differently ............................. ................................... 155 Authorized Reception .......... .............. ............ .............. .............. .............. ........... .... 156 Reception File Print Quantity ....... .............. ........... .............. .............. .............. .....[...]

vi 7. Registering Addresses and Use rs for Facsimile/Scanner Functions Address Book............................................................................ ......................... 201 Managing names in the Address Book ...... .............. .............. .............. .............. .... 204 Sending fax by Quick Dial .......................[...]

vii 8. Other User Tools Changing the Display Language .............. .......................................... .............. 273 Inquiry .................................... .......................................... ................................... 274 Counter .................................. .......................................... .....[...]

viii[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Sa fety Informa tion” section of About This Ma- chine. Indicates important sa fety note[...]

2 Display panel The display panel shows machine status , error messages, and function menus. The function item s displayed serve as selector keys. You can select or specify an item by lightly pressi ng them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Important ❒ A force or i[...]

3 Accessing User Tools This secti on describes how to access User Tools me nu. User Tools allo w you to change or set default s. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ A n y c h a n g e s y o u m a k e w i t h U s e r T o o l s r e m a i n i n e f f e c t e v e n i f[...]

4 D Change settings by following instructions on the display, and then press [ OK ] . Note ❒ To c an c el c ha n ge s ma d e to se tti ng s an d return to the initial display, press the { User Tools/Counter } key. Quitting User Tools This section descr ibes how to end User Tools. A Press the { User Tools/Counter } key. Note ❒ You can also q uit[...]

5 1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network sett ings. Connecting to the Interfaces This section describes how to identify the machine’s interfac e and connect the machine according to the network environment. R CAUTION: 1. IEEE 1284 port (optional) Port for connecting the I[...]

Connecting the Machine 6 1 Connecting to the Ethernet Interface This section describes how to connect 10B ASE-T or 100BASE-TX cable to the Eth- ernet in terface . Important ❒ If the main power switch is turned “On”, turn it “Off”. A A ferrite core for the Ethernet cable is supplied with this machine. The Eth- ernet cable loop should be ab[...]

Connecting to the Interfaces 7 1 E Turn the main power switch of the machine on. A Indicator (green) Remains green when the machine is properly connected to the network. B Indicator (yellow) Turns yellow when 100 BASE- TX is operating. Turns off when 10 BASE-T is operating. Reference “Turning On the Power”, Ab out This Machine “Network Conn e[...]

Connecting the Machine 8 1 Note ❒ Purchase a USB cable separately according to a personal computer i n use. ❒ The USB 2.0 interface board is supported by Windows 2000/XP/Vista, Windows Server 2003, Mac OS X v10 .3.3 or higher. •F o r M a c O S : To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. If USB 2.0 is [...]

Connecting to the Interfaces 9 1 F Turn on the host computer. When using Windows 2000/XP/Vista an d Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [ Cancel ] on the screen. Note ❒ For details about installing the printe r driver, see “Printing with Pa rallel Connecti[...]

Connecting the Machine 10 1 Setup Procedure This section describes how to setup IEEE 802.11b (wireless LAN) interface. Set up IEEE 802.11b (wireless LAN) a ccording to the following procedure: Note ❒ Select [ 802.11 Ad-hoc Mode ] when connecting Windows XP a s a wireless LAN client using Windows XP standard driver or utilities, or when not using [...]

Connecting to the Interfaces 11 1 Checking the Connection This section describes how to check the IEEE 802.11b (wireless LAN) inte rface. Check the wireless LAN connection. Make sure the LED of the IEEE 802.11b interface unit is lit. ❖ When using in infrastructure mode 1. If [ LAN Type ] on the [ Interface Set- tings ] / [ Network ] screen is not[...]

Connecting the Machine 12 1 ❖ When using in adhoc mode / 802.11 adhoc mode 1. If the IEEE 802.11b interface unit is working, it is lit in orange. 2. If it is connected properly to the network, the LED is green when in adhoc mode or 802 .11 adhoc mode. If the LED is blinking, the machine is searching for devices. The LED will light afte r a few se[...]

Network Settings 13 1 Network Settings This section describes the network sett ings you can change with User Tools (Sys- tem Settings). Make settings acco rding to functions you w ant to use and the in- terface to be connected. Important ❒ These settings sho uld be made by the systems administrator, or after consult- ing with the systems administ[...]

Connecting the Machine 14 1 Note ❒ IPv6 can be used only for the printer function. ❒ In [ Effective Protocol ] , check that the protocol you want t o use is set to [ Active ] . ❒ [ LAN Type ] is displayed when optional wirele ss LAN board is installed. If Eth- ernet and IEEE 802.11b (wireless LAN) ar e both connected, the selected inter- face[...]

Network Settings 15 1 Note ❒ As to [ Effective Protocol ] , check if the protocol to use is set as [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when optional wireless LAN inter- face board is installed. If both Ethe rnet and wireless LAN (IEEE 802.11b) are connected, the selected in terface ta kes precedence. Reference p.49 ?[...]

Connecting the Machine 16 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LA N interface board is installed. If both Ethernet and wireless LAN (IEEE 80 2.11b) are connected, the selected in- terface takes precedence. ❒ SMTP Server and F[...]

Network Settings 17 1 IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to spec ify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Ne[...]

Connecting the Machine 18 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence. ?[...]

Network Settings 19 1 Note ❒ As to [ Effective Protocol ] , check if the protocol to use is set as [ Active ] . ❒ [ LAN Type ] is displayed when optional wi reless LAN inte rface board is in- stalled. If both ethernet and wirele ss LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When setting [ POP before SMTP ] to[...]

Connecting the Machine 20 1 IEEE 802.11b (wireless LAN) This section lists the sett ings required for sending e-mail with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settin gs, see “Interface Settings” and “File Transfer”. Heading Setting Item Setting Requirements Interface Settings/Network Machine IPv4 Addre[...]

Network Settings 21 1 Note ❒ As to [ Effective Protocol ] , check if the protocol to use is set as [ Active ] . ❒ [ LAN Type ] is displayed when optional wi reless LAN inte rface board is in- stalled. If both ethernet and wirele ss LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When setting [ POP before SMTP ] to[...]

Connecting the Machine 22 1 Note ❒ As to [ Effective Protocol ] , check if the protocol to use is set as [ Active ] . ❒ [ LAN Type ] is displayed when optional wi reless LAN inte rface board is in- stalled. If both ethernet and wirele ss LAN (IEEE 802.11b) are connected, the selected interface takes precedence. Reference p.49 “Interface Setti[...]

Network Settings 23 1 Reference p.49 “Interface Settings” p.56 “File Transfer” Settings Required to Use th e Network Delivery Scanner This section lists the settings requ ired for delivering data to network. Ethernet This section lists the sett ings required for delivering data t o network with an Ethernet connection. For details about spec[...]

Connecting the Machine 24 1 Reference p.49 “Interface Settings” p.56 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the sett ings required for delivering data t o network with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settin gs, see “Interface Settings” and “File Transfer”. Note ❒ [...]

Network Settings 25 1 Reference p.49 “Interface Settings” p.56 “File Transfer” Settings Required to Use Network TWAIN Scanner This section lists th e settings required for using TW AIN Scanner under the n et- work environment. Ethernet This section lists the settings requir ed for using network TWAIN Scanner with an Ethernet conn ection. Fo[...]

Connecting the Machine 26 1 IEEE 802.11b (wireless LAN) This section lists the settings requir ed for using network TWAIN Scanner with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settin gs, see “Interface Settings” and “File Transfer”. Note ❒ As to [ Effective Protocol ] , check if the protocol to use is se[...]

Network Settings 27 1 Settings Required to Use Document Server This section lists the settings required fo r using Document Server function un der the network environment. Ethernet This section lists th e settings required fo r using Document Server function with an Ethernet conn ection. For details about specifying the settin gs, see “Interface [...]

Connecting the Machine 28 1 IEEE 802.11b (wireless LAN) This section lists th e settings required fo r using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settin gs, see “Interface Settings” and “File Transfer”. Note ❒ As to [ Effective Protocol ] , check if the protocol to use i[...]

Network Settings 29 1 Using Utilities to Ma ke Network Settings This section describes how to ma ke network setting s using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see “Using Web Image Moni- tor”, Net[...]

Connecting the Machine 30 1 ❖ [ Network ] → [ Ma chine IPv6 A ddress ] → [ Manual Configuration Address ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specif ying the setting. • telnet:Can be used for specifying the setting. ❖ [ Network ] → [ IPv6 Stateless Address Aut[...]

Network Settings 31 1 ❖ [ Network ] → [ WINS Configuration ] → [ Scope ID ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specif ying the setting. • telnet:Can be used for specifying the setting. ❖ [ Network ] → [ Effective Protocol ] → [ IPv4 ] • Web Image Monitor:[...]

Connecting the Machine 32 1 ❖ [ Network ] → [ NW Frame Type ] → [ Ethernet II ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specif ying the setting. • telnet:Can be used for specifying the setting. ❖ [ Network ] → [ NW Frame Type ] → [ Ethernet 802.2 ] • Web Image[...]

Network Settings 33 1 ❖ [ Network ] → [ LAN Type ] → [ IEEE 802.11b ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specif ying the setting. • telnet:Can be used for specifying the setting. ❖ [ Network ] → [ Host Name ] • Web Image Monitor:Can be used for specifying t[...]

Connecting the Machine 34 1 File Transfer This section describes how to make F ile Transfer settings using utilities. Change settings by using Web Image Mo nitor, SmartDeviceMonitor for Admin, and telnet. ❖ [ File Transfer ] → [ SMTP Server ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot b[...]

Network Settings 35 1 ❖ [ File Transfer ] → [ E-mail Reception Interval ] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specif ying the setting. • telnet:Cannot be used for specifyi ng the setting. ❖ [ File Transfer ] → [ Max. Reception E-mail Size ] • Web Image Monitor[...]

Connecting the Machine 36 1 Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the mach ine to the telephone lines an d se- lect the line type. Connecting the Telephone Line To connect the machin e to a telephone lin e, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is th e [...]

Connecting the Machine to a Telephone Line and Telephone 37 1 Selecting the Line Type Select the line type to w hich the machin e is connected. There are two types: tone and pulse dial. Select the line type using Admin istrator Tools. Note ❒ This function is not av ailable in some regions. Reference p.130 “Initial Settings”[...]

Connecting the Machine 38 1[...]

39 2. System Settings This chapter describes user tools in t he System Settings menu. For det ails on how to access System Settings, see “Accessing User tools”. General Features This section describes the user tools in the General Features menu un der System Settings. Default settings are shown in bold type . ❖ Program / Change / Delete User [...]

System Settings 40 2 ❖ Copy Count Display (copier/Document Serve r) The copy counter can be se t to show the number of copies made (count up) or the number of copies yet to be made (count down). The default setting is Up . ❖ Function Priority You can specify the mode to be disp layed immediately after the operation switch is turned on, or when [...]

General Features 41 2 ❖ Output: Copier (copier) You can specify a tray to wh ich documents are delivered. 1. Copy Tray 2. Finisher Upper Tray 3. Finisher Shift Tray The default setting is Copy Tray . ❖ Output: Document Serv er (Document Server) You can specify a tray to wh ich documents are delivered. The default setting is Copy Tray . ❖ Outp[...]

System Settings 42 2 ❖ Key Repeat You can enable or disable repetition of an o peration if a key on t he screen or control panel is pressed continuously. The default setting is Normal . ❖ Z-fold Position If you specify Z-folding, set the fold-b ack position in 1 mm (0.1 ") increments. The setting ranges of the folding position for each pap[...]

Tray Paper Settings 43 2 Tray Paper Settings This section describes the us er tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type . ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. The default setting is Tray 1 . ❖ Paper Tray Priority: [...]

System Settings 44 2 ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. The paper types you can set for the bypass tray are as follows: •N o D i s p l a y •R e c y c l e d P a p e r • Preprinted Paper • Special Paper •T h i c k P a p e r • Prepunched Paper •C o l o r P a p e r [...]

Tray Paper Settings 45 2 ❖ Paper Type: Tray 2, Paper Type: Tray 3 Sets the display so you can see what type of paper is loaded in each paper tray. The print function use this info rm ation to automatically select the paper tray. The paper types you can set are as follows: •P a p e r T y p e •N o D i s p l a y •R e c y c l e d P a p e r • [...]

System Settings 46 2 Note ❒ The paper guide for the LCT is fixed for A4 K , 8 1 / 2 " × 11" K size paper. Con- tact your service representative if you need to chang e the paper size. ❒ When paper of the same type and size is loaded in two di fferent paper trays and you want to spe cify tray for 2 Sided Copy. If one of the trays is sp[...]

Timer Settings 47 2 Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type . ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is calle d “Auto Off?[...]

System Settings 48 2 ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function reset s. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 second(s) . ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scan ner function resets. If [ Off ][...]

Interface Settings 49 2 Interface Settings This section describes the us er tools in the Interface Setti ngs menu under System Settings. Network This section describes the user tools in the Network menu under Interface Set- tings. Default settings are shown in bold type . ❖ Machine IPv4 Address Before usin g this machine in th e netw ork environm[...]

System Settings 50 2 ❖ DNS Configuration Make settings for the DNS server. When you select [ Specify ] , enter the [ DNS Server 1 ] - [ DNS Server 3 ] IP address as “xxx.xxx.xxx.xxx”(“x” indicates a number). The default setting is Auto-Obtain (DHCP) . ❖ DDNS Configuration You can specify the DDNS settings. The default setting is Active [...]

Interface Settings 51 2 ❖ SMB Work Group Specify the SMB work group. Enter the computer name using up to 15 alphanumerical chara cters. "*+,/:;<>=?[]|. and spaces cannot be entered. Use uppercase letters for alphabet. ❖ Ethernet Speed Set the access speed for ne tworks. Select a speed that matches your network environ ment. [ Auto S[...]

System Settings 52 2 Parallel Interface This section describes the user tools in the Parall el Interface menu under Inter- face Setting s. Default settings are shown in bold type . ❖ Parallel Timing Sets the timing for the contro l signal of the parallel interface. The default setting is ACK Outside . ❖ Parallel Communication Speed Sets the com[...]

Interface Settings 53 2 IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [ IEEE 802.11b ] is displayed when this machine is installed with the wireless LAN interface board (optional). Be sure to make all se ttings simultaneously. Default settings are shown in bold type . ❖ Communication Mode Sp[...]

System Settings 54 2 ❖ Wireless LAN Signal Shows the radio wave conditi ons of the access point connected in i nfrastruc- ture mode. Radio wave status is displayed when you press [ Wireless LAN Signal ] . ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). The default setting is Auto Select . ❖ Restore F[...]

Interface Settings 55 2 E Press [ Exit ] . F Press the { User Tools/Counter } key. Note ❒ You can also exit by pressing [ Exit ] on the User Tools main menu.[...]

System Settings 56 2 File Transfer This section describes the user tools in the File Transfer menu under System S et- tings. Default settings are shown in bold type . ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. The default setting is Off . Set this option when specifying whether or [...]

File Transfer 57 2 • Delivery Failure File If a recei ved fax documen t cannot be sent to th e ScanRouter delivery s oft- ware, it is stored in memory. To print a stored file, select [ Print File ] , to de- lete, select [ Delete File ] . If the machine can send the data to the ScanRouter delivery software, it does so automatically. If you delete [...]

System Settings 58 2 ❖ POP before SMTP You can configure POP authentication (POP before SMTP). When sending e-mail to an SMTP serv er, you can enhance the SMTP server security level by connecting to the POP server for authentication. To enable POP server authe ntication before sending e-mail via the SMTP server, set [ POP before SMTP ] to [ On ] [...]

File Transfer 59 2 ❖ Administrator's E-mail Address On e-mailed scanned documents, if the sender is not specified this appears as the sender's address. When sending e-mail under the Internet fax function, administrator's e-mail address will appear as the sender’s address under the following conditions: • The sender has not been[...]

System Settings 60 2 ❖ Program / Change / Delete E-mail Message Y o u c a n p r o g r a m , c h a n g e , o r d e l e t e t h e e - m a i l m e s s a g e u s e d w h e n s e n d i n g an Internet fax or scan file as an attachment. • Program / Change A Press [ System Settings ] . B Press [ File Transfer ] . C Press [ T Next ] . D Press [ Program[...]

File Transfer 61 2 ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. The default setting is Off . •O n If you select [ On ] , the specified e-mail address will appear in the “From:” box. If you do n ot specify the sender ’s address, the ad ministrator’s e-mail address will appear in the[...]

System Settings 62 2 Note ❒ For details about using Web Image Moni tor, see the Web Image Monitor Help. Reference p.3 “Accessing User Tools”[...]

Administrator Tools 63 2 Administrator Tools This section describes the user tools in the Administrator To ols menu under Sys- tem Settings. Default settings are shown in bold type . Administrator Tools are used by the ad ministrator. To change these settings, contact the a dministrator. We recommend specifying Administrato r Authentication before [...]

System Settings 64 2 ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then ea sily manage the names registered in each group. • Program / Change You can register and change grou ps. •N a m e s You can register a name, key display, registration number, and title se- lection[...]

Administrator Tools 65 2 D Press the name key to be move. You can select a name using the number keys. E Press the name key in the pl ace you want to move to. The selected user key is moved to th e selected position, and the user key currently at th e selected position is moved forward or backward. If you move the selected use r key forw ard, the u[...]

System Settings 66 2 ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. •P r i n t i n T i t l e 1 O r d e r Prints the Address Book in Title 1 order. •P r i n t i n T i t l e 2 O r d e r Prints the Address Book in Title 2 order. •P r i n t i n T i t l e 3 O r d e r Prints the Address B[...]

Administrator Tools 67 2 E Enter the new name, and then press [ OK ] . F Press [ OK ] . ❖ Address Book: Switch Title Specifies the title to select a name. The default setting is Title 1 . ❖ Back Up / Restore Address Book You can back up the machine’s address b ook to external storage or restore t he backup copy from the external storage. •B[...]

System Settings 68 2 ❖ User Authentication Management •U s e r C o d e A u t h . Using User Code Authentication , you can limit the available functions and supervise their use. When using User Code Authentica tion, register the user code. Using the Printer PC Cont rol function, you can obtain a log of prints cor- responding to the codes entered[...]

Administrator Tools 69 2 ❖ Extended Security You can specify w hether or n ot to use th e extended security functions. For de- tails about the extended security fu nctions , consult your administrator. ❖ Auto Delete File in Document Server You can specify whether documents stored in the Document Server will or will not be deleted after a specif[...]

System Settings 70 2 ❖ LDAP Search You can specify whether or not to use the LDAP server for searching. The default setting is Off . If you select [ Off ] , [ LDAP Search ] will not appear on the searching display. ❖ AOF (Always On) Specify whether or no t to use Auto Off. The default setting is On . ❖ Firmware Version You can check the versi[...]

Administrator Tools 71 2 Program / Change / Delete LDAP Server This section descr ibes how to sp ecify the LDAP server settings. To program / change the LDAP server A Press [ System Settings ] . B Press [ Administrator Tools ] , and then press [ T Next ] twice. C Press [ Program / Change / Delete LD AP Server ] . D Check that [ Program / Change ] i[...]

System Settings 72 2 Programming the LDAP server This section descri bes how to program th e LDAP server. To enter an iden tification name A Press [ Change ] under “Name”. Register a name for the LDAP server th at will appear on the server selection screen of the LD AP search operation . B Enter the server’s identification name. C Press [ OK [...]

Administrator Tools 73 2 To enter a port number A Press [ Change ] under “Port Number”. Specify the port number for communicati ng with the LDAP server. Specify a port that is compliant with your environment. B Enter the port number using the number keys, and then press the { # } key. When SSL is set to [ On ] , the port number automatically ch[...]

System Settings 74 2 To enter the user name and password A Press [ T Next ] . B Press [ Change ] under “User Name”. When [ On ] or [ High Security ] is selected for the authentication set ting, use the administrator account name and passwor d. Do not enter the administrator account name and password when usin g authentication for each individua[...]

Administrator Tools 75 2 To set search conditions A Press [ T Next ] twice. B Press [ Change ] for items you want to use as search conditions from the fol- lowing: “Name”, “E-mail Address”, “Fax Number”, “Company Name”, and “Department Name”. You can enter an at tribute as a typical search keyword. Using the entered at- tribute,[...]

System Settings 76 2 E Enter the key display, and then press [ OK ] . The registered “key display” appears as a keyword for sear ching LDAP. • Without key display registration • With key displa y registration The key does not appear on the search screen unless both “Attribute” and “Key Display” are registe red. Make sure you registe[...]

System Settings on Main and Sub-machines 77 2 System Settings on Main and Sub-machines This section describes the System Settin gs on the two machines during Connect Copy. When connect copy is in progress, the { User Tools/Counter } k e y s o f t h e s u b - m a - chines remain disabled. To change the default settings, first press [ Connect Copy ] [...]

System Settings 78 2 ❖ Function Reset Timer • Settings made on the main and sub- machines do not affect the connect copy. ❖ Interleave Print • Settings made on the main and sub- machines do not affect the connect copy. ❖ Output: Copier • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own [...]

System Settings on Main and Sub-machines 79 2 Tray Paper Settings How the defaults in the Tray Paper Sett in gs of copying of the main and sub-ma- chines are used in connect copy will be explai ned. ❖ Paper Tray Priority: Copier • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own respective sett[...]

System Settings 80 2 ❖ Front Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own respective settings. ❖ Back Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own respective settings. ❖ Slip Sheet Tray • Th[...]

System Settings on Main and Sub-machines 81 2 ❖ Facsimile Auto Reset Timer (facsimile) • Settings made on the main and sub- machines do not affect the connect copy. ❖ Printer Auto Reset Timer • Settings made on the main and sub- machines do not affect the connect copy. ❖ Scanner Auto Reset Timer • Settings made on the main and sub- mach[...]

System Settings 82 2 ❖ Address Book: Change Order • Settings made on the main and sub- machines do not affect the connect copy. ❖ Print Address Book: Destination List • Settings made on the main and sub- machines do not affect the connect copy. ❖ Address Book: Edit Title • Settings made on the main and sub- machines do not affect the co[...]

System Settings on Main and Sub-machines 83 2 ❖ Key Counter Management • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Extended Security • Settings made on the main and sub- machines do not affect the connect copy. [...]

System Settings 84 2 ❖ Delete All Logs • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own respective settings. ❖ Transfer Log Setting • The main machine applies the setting that has been made on it. Sub-ma- chines also ap ply their own respective settings. ❖ Data Security for Copying • [...]

85 3. Copier/Document Server Features This chapter describes user tools in the Copier/Document Server Fe atures menu. For details on how to acc ess Copier/Document S erver Features, see “Ac- cessing User Tools”. General Features This section describes th e user tools in the General Features menu un der Copi- er/Document Server Features. Default[...]

Copier/Document Server Features 86 3 ❖ Image Density You can adjust the image density level for each original type. •T e x t The default se tting is Normal . •T e x t / P h o t o The default se tting is Normal . •P h o t o The default se tting is Normal . •P a l e The default se tting is Normal . • Generation Copy The default se tting i[...]

General Features 87 3 ❖ Original Type Display You can have the original type s shown on the initial display. The default setting is Display . ❖ Tone: Original Remains The beeper (key tone) sounds if you fo rget to remove orig inals after copying. The default setting is On . If Panel Key Sound of User Tools (System Settin gs) is [ Off ] the beep[...]

Copier/Document Server Features 88 3 ❖ Customize Function: Document Server Storage You can assign up to six frequently-use d functions to Document Server Stor- age keys. The default setting for “Customize Fu nction: Document Server Storage 1” is 2 Sided Orig. Top to Top . The default setting for “Customize Fu nction: Document Server Storage[...]

General Features 89 3 ❖ Customize Function: Document Server Print You can assign up to six frequently-use d functions to Document Server Print keys. The default setting for “Customize Fu nction: Document Server Print 1” is Du- plex Print Top to Top . The default setting for “Customize Fu nction: Document Server Print 2” is Du- plex Print [...]

Copier/Document Server Features 90 3 Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Cop- ier/Document Server Features. Default settings are shown in bold type . ❖ Shortcut R / E You can register up to three frequent ly used Reduce/Enlarge ratios other than the fixed Reduce/Enlar ge ratio and have the[...]

Reproduction Ratio 91 3 •I n c h v e r s i o n • 25% • 11" × 17" → 5 1 / 2 " × 8 1 / 2 " (50%) • 11" × 17" → 8 1 / 2 " × 11" (65%) • 11" × 15" → 8 1 / 2 " × 11" (73%) •8 1 / 2 " × 14" → 8 1 / 2 " × 11" (78%) •8 1 / 2 " × 13" → [...]

Copier/Document Server Features 92 3 Edit This sectio n describes the user tools in the Edi t menu under Copier/Document Server Features. Default settings are shown in bold type . Enter the width of th e binding margin with t he number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) • Inch version: 0"-1.2" (in inc[...]

Edit 93 3 ❖ Erase Border Width You can specify the width of the erased border margins with this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). ❖ Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary margin around all four edges of each original. The def[...]

Copier/Document Server Features 94 3 ❖ Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Brok en B, or Crop Marks. •N o n e • Solid •B r o k e n A •B r o k e n B • Crop Marks The default setting is None . ❖ Double Copies Separation Line You can select a separatio[...]

Edit 95 3 •B r o k e n B • Crop Marks The default setting is None . ❖ Separation Line in Combine You can select a separation line usin g the Combine function from: None, Sol- id, Broken A, Broken B, or Crop Marks. •N o n e • Solid •B r o k e n A •B r o k e n B • Crop Marks The default setting is None . ❖ Copy Back Cover When copyi[...]

Copier/Document Server Features 96 3 Stamp This section describes the user tool s in the Stamp menu under Copier/Docu- ment Server Features. Reference p.3 “Accessing User Tools” Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Default settings are shown in bold type . ❖ Size You can set [...]

Stamp 97 3 •S t a m p P o s i t i o n You can adjust th e position of the stamp w ithin the available r ange as shown below. Metric version: • “Top Left”…T/B: 4-144mm, L/R: 4-144mm • “Top Center”…T/B: 4-144mm, L/R: 72-72mm • “Top Right”…T/B: 4-144mm, L/R: 4-144mm • “Center Left”…T/B: 72-72mm, L/R: 4-144 mm • “C[...]

Copier/Document Server Features 98 3 User Stamp This section descr ibes the user to ols in the User Stamp menu under Stamp. Default settings are shown in bold type . ❖ Program / Delete Stamp You can register, change, or delete these designs as user stamps. You can register up to four custom st amps with your favouri te designs. ❖ Stamp Format: [...]

Stamp 99 3 Reference “User Stamp”, Copy/ Document Server Reference Date Stamp This section describes the user to ols in the Date Stamp menu under Stamp. Default settings are shown in bold type . ❖ Format You can select the date format for Date Stamp mode. The default setting is DD / MM / YYYY (Met ric version) / MM / DD / YYYY (Inch version).[...]

Copier/Document Server Features 100 3 Inch version: • “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8" • “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • [...]

Stamp 101 3 ❖ Stamp Position You can specify how each of stamp is printed. •S t a m p P o s i t i o n You can specify where to print the stamp. For the patterns of “P1, P2, ---”, “1/5, 2/5, ---”, “P.1, P.2, ---”, and “1, 2, --- ”, the machine is shipped from the fa ctory wi th this position set to “Top right”. For the patter[...]

Copier/Document Server Features 102 3 Stamp Text This section describes the user to ols in the Stamp Text menu under St amp. Default settings are shown in bold type . ❖ Font You can select the Stamp Text font. The default setting is Font 1 . ❖ Size You can set the Stamp Text size. The default setting is Auto . ❖ Superimpose You can have the S[...]

Input/Output 103 3 Input/Output This section describes the user tools in the Input/Output menu under Copi- er/Document Server Features. Default settings are shown in bold type . ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [ Special Orig inal ] key. The default setting is Batch . ❖ SADF Auto Rese[...]

Copier/Document Server Features 104 3 ❖ Memory Full Auto Scan Restart When memory becomes full while scanning original s, the machine can make copies of scanned originals first, and then automatically proceed scanning re- maining o riginals. The default setting is Off . •O n You can leave the machine unattended to make copies, but sort ed pages[...]

Settings for the Document Server 105 3 Settings for the Document Server This section descr ibes the user to ol settings fo r the Document Se rver. For details, see “System Settings”, an d “Copier/Document Server Fea tures”. ❖ Copier / Document Server Features ❖ System Settings Reference p.3 “Accessing User Tools” Heading items Defau[...]

Copier/Document Server Features 106 3 Copier/Document Server Features on Main and Sub-machines This section describes the Copier/Document Ser ver Features on the two ma- chines during Connect Copy. While connect copy is under way, the { User Tools/Counter } k e y s o f t h e s u b - m a - chines remain disabled. If it is desired to change the defau[...]

Copier/Document Server Features on Main and Sub-machines 107 3 ❖ Paper Display • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy. ❖ Original Type Display • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy. ❖ Ton[...]

Copier/Document Server Features 108 3 Reproduction Ratio How the defaults in the Reproduction Ra tio of copying of the main and sub-ma- chines are used in connect copy will be explai ned. ❖ Shortcut R / E • The main machine applies the setting that has been made on it. Sub-ma- chine settings do not affect connect copy. ❖ R / E Ratio • The m[...]

Copier/Document Server Features on Main and Sub-machines 109 3 ❖ Back Margin: Top / Bottom • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. • Settings made on the main machine are applied. ❖ 1 Sided → 2 Sided Auto Ma[...]

Copier/Document Server Features 110 3 ❖ Orientation: Booklet, Magazine • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Copy on Designating Page in Combine • The main machine applies the settings that have been made [...]

Copier/Document Server Features on Main and Sub-machines 111 3 Stamp How the defaults in the Stamp of copying of the main and sub-machine s are used in connect copy will be explained. Background Numbering ❖ Size • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, re[...]

Copier/Document Server Features 112 3 Date Stamp ❖ Format • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Font • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the setting[...]

Copier/Document Server Features on Main and Sub-machines 113 3 ❖ Duplex Back Page Stamping Position • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Page Numbering in Co mbine • The main machine applies the settings [...]

Copier/Document Server Features 114 3 ❖ Stamp Setting • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. Input/Output How the defaults in the Stamp of copying of the main and sub-machine s are used in connect copy will be ex[...]

Copier/Document Server Features on Main and Sub-machines 115 3 ❖ Punch Type • The main machine applies the settings that have been made on it. Sub-ma- chines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Simplified Screen: Finishing Types • Settings made on the main and sub- machines do not aff[...]

Copier/Document Server Features 116 3[...]

117 4. Facsimile Features This chapter describes user to ols in th e Fa csimile Features men u. For details on how to access Facsimile Features , see “Accessing User Tools”. General Features This section describes the user tools in the General Feature s menu under Facsim- ile Features. ❖ Quick Operation Key (1-3) Frequently used functions pro[...]

Facsimile Features 118 4 Up to three functions can be prog rammed to Quick Oper ation keys. Functions that appear dimmed have already been set. The default setting for Quick Operation ke y 1 has not been set. The default setting for Quick Operati on key 2 is TX File Status . The default setting for Quick Operati on key 3 is RX File Status . ❖ Swi[...]

General Features 119 4 Reference p.3 “Accessing User Tools” p.168 “Box Settings” “Adjusting the Volume”, Trouble shooting “Sending at a Specific Time (S end Later)”, Facsimile Reference “Fax Header Print”, Facsimile Reference “Reading the Display”, Facsimile Reference[...]

Facsimile Features 120 4 Scan Settings This section descr ibes the user to ols in the Scan Se ttings menu unde r Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or canc el frequently used scan sizes. For details about programming Scan Size, see “Program / Change / Delete Scan Size”. Reference p.3 “Accessin[...]

Send Settings 121 4 Send Settings This section describes the user tools in the Send Settings menu under Facsi mile Features. ❖ Max. E-mail Size When the other party has a limit on th e size of e-mail messages that can be received, or sending data heavy e-mail causes pr oblems, you can make set- tings to limit the size of sent e-mail. When this fu[...]

Facsimile Features 122 4 ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposi te party. I t is useful for personalizing messages such as sending greetings. You can program three standard messages. You cannot change the “Confi- dential”, “Urgent”, ?[...]

Send Settings 123 4 ❖ Backup File TX Setting You can specify wh ether or not t o send to a selected folder the backup of a f ile sent by Memory Transmission. By setting [ Backup File TX Setting ] to [ On ] and selecting th e destination folder, you can automatically send to the selected fo ld er th e b ac kup of a f il e s en t b y Memory Transmi[...]

Facsimile Features 124 4 Reception Settings This section describes the user tools in the Reception Settings menu under Fac- simile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception . ❖ Program Special Sender By programming particular receivers as Special Sender in advance, yo[...]

Reception Settings 125 4 ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received . To specify the administrator, enter the administrato r user code for mana ging documents us ing Web Image Mon- itor or DeskTopBinder. You must register the administrator&a[...]

Facsimile Features 126 4 ❖ SMTP RX File Delivery Settings This functio n is available o n systems that allo w routing of e-ma il received via SMTP. The default setting is Off . When an authorized e-mail address is se t, e-mail received from addresse s that do not match the auth orized address is discarded, and an error message is re- turned to th[...]

Reception Settings 127 4 ❖ Center Mark Specify whether or not a center mark is to be printed halfway down the left side and at the top center of each page received. The default setting is On . ❖ Print Reception Time Specify whether or not the received date, time, and f ile number are printed at the bottom of received fax docum ents. The default[...]

Facsimile Features 128 4 E Select the line type. F Select a tray to deliver the received paper onto, and then press [ OK ] . If you want t o specify another line type, repeat from step . ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-m ail addres s, when fold ers are program[...]

Reception Settings 129 4 ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in mem- ory and not printed automatically. When a document is received in the Mem- ory Lock mode, the Confidential File in dicator blinks. To print this document, enter the Memory Lock ID. A user with out the ID cannot print t he documen[...]

Facsimile Features 130 4 Initial Settings This section descr ibes the user to ols in the Initia l Settings menu under Facsimil e Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see “Parameter Settings”. ❖ Parameter Setting: Print List You can prin[...]

Initial Settings 131 4 ❖ Program Memory Lock ID P r o g r a m a M e m o r y L o c k I D t o b e e n tered before printing documents when the Memory Lock function is activated. A Press [ Facsimile Features ] . B Press [ Initial Settings ] . C Press [ Program Memory Lock ID ] . D Enter an ID us ing the number ke ys, and then press [ OK ] . A Memory[...]

Facsimile Features 132 4 ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. •F a x H e a d e r •O w n N a m e •O w n F a x N u m b e r For details about how to program Fax In formation, se e “Registering Fax In- formation”. ?[...]

Initial Settings 133 4 ❖ SIP Settings Set the SIP server's IPv4 a ddress or host name, and SIP user name. If you select [ On ] using the Us er Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and u pper cases) and sy mbols (“;”, “?”, “:”, “&”[...]

Facsimile Features 134 4 F Press [ Change ] for “Prefix”. G Enter the Prefix using the nu mber keys, an d then press [ OK ] . To change the exis ting prefix, press [ Clear ] , and then enter a new prefix. For documents sent using a gateway to G3 Fax, pref ixes can be used. If the first several digits of IP-Fax number a nd the gateway- specific [...]

Reception File Setting 135 4 Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being sa ved. You can print stored documents repe atedly or downloa d them as images to a comp uter using a W eb Image Monitor or Desk- TopBinder. If you select printing without saving, documents are[...]

Facsimile Features 136 4 Note ❒ You can use “Parameter Settings” (switch 10, bit 5) to se lect whether or not to print stored receive d documents. See “Parame ter Settings”. ❒ If [ Store ] is selected and a destination for no tification is specified, not ifica- tion of document reception can be sent to the specified e-mail address. ❒ [...]

Program / Change / Delete Scan Size 137 4 Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a cu stom size original, two custom sizes are available (Program Size 1 and Progra m S[...]

Facsimile Features 138 4 E Enter a horizontal size using the number keys. Each time you press [ mm ] or [ inch ] , the units switch between “mm” and “inch”. If you enter a length and press [ mm ] or [ inch ] , the length is converted automatically according to the un it (f ractions are rounded off). For example, when you enter { 2 } , { 2 }[...]

Program / Change / Delete Scan Size 139 4 Deleting a scan size Delete programmed scan si ze. A Press [ Facsimile Features ] . B Press [ Scan Settings ] . C Press [ Program / Change / Delete Scan Size ] . D Press [ Delete ] , and then select [ Program Size 1 ] or [ Program Size 2 ] . E Press [ Delete ] . To cancel deleting, press [ Do not Delete ] .[...]

Facsimile Features 140 4 Registering Fax Information This section descr ibes Fax Info rmation. You can send informatio n to the other part y when transmitting or receiving a fax document. This information is shown o n the display of the other machine and printed as a report. The fol low ing information can be sent. Important ❒ You can confirm pro[...]

Registering Fax Information 141 4 Registering Fax Information A Press [ Facsimile Features ] . B Press [ Initial Settings ] . C Press [ Program Fax Information ] . D Select the Fax Information you want to register. E Register the name and facsimile number. F Press [ Exit ] . G Press the { User tools/Counter } key. Registering a Fax Header A Check t[...]

Facsimile Features 142 4 Registering an Own Name A Press [ Own Name ] . B Press [ Own Name ] . C Enter your own name, and then press [ OK ] . Registering an Own Fax Number A Press [ Own Fax Number ] . B Select line type to program. The display differs depending on the op tional units instal led on the machine. C Enter your own facsimile's numb[...]

Registering Fax Information 143 4 Changing Fax Information A Press [ Facsimile Features ] . B Press [ Initial Settings ] . C Press [ Program Fax Information ] . D Select the Fax Information you want to change. To change a Fax Header, see “Registering a Fax Head er”. To change Own Name, see “Registering an Own Name”. To change Own Fax Number[...]

Facsimile Features 144 4 Forwarding Print documents received an d forward to a specif ied End Receiver. This is useful if, for example, you are visiting another o f f i c e a n d w o u l d l i k e a c o p y o f y o u r d o c - uments to be sent to that office. You can also specify a “folder” as the forwarding destinati on. Important ❒ To use [...]

Forwarding 145 4 Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destin ation. However, a maximum of 500 des- tinations ca n be specified in a group. A Press [ Facsimile Features ] . B Press [ Reception Settings ] . C Press [ Forwarding ] . D Pres[...]

Facsimile Features 146 4 E Specify an End Receiver using the destination list, and then press [ OK ] . The receiver name is shown to the right of [ Receiver ] . Press the key on the left of the displa y to switch the destination between fax number, e-mail address, IP-Fax destinati on, and folder. Set a folder destination in Address Book Management [...]

Forwarding 147 4 Quitting the forwarding function A Press [ Facsimile Features ] . B Press [ Reception Settings ] . C Press [ Forwarding ] . D Press [ Off ] , and then press [ OK ] . E Press the { User Tools/Counter } key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can disti[...]

Facsimile Features 148 4 Parameter Settings User Parameters al low you to customize va rious settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switch es, and each of the switches consist of eight bits, whose values are “0” or “1”. Th e right most[...]

Parameter Settings 149 4 05 2,1 Substitute the recept ion when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled uncondition- ally (Free) 01: Enabled when Own Name/Own Fax Number is receiv ed 10: Enabled for Closed Network Code match 11: Disable[...]

Facsimile Features 150 4 15 0, 1, 2 Selecting the availabl e paper feed tray. 001: Tray 1 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) - 15 5 Whether or not to select the available paper feed tray. Off On 17 2 Whether you need to press [ Add ] after speci- fying a destination with the Destination key when broadcasting Not nece[...]

Parameter Settings 151 4 20 5,4,3,2 Reprinting time of stored documents in memory that could not be printe d using LAN-Fax Driver 0000: 0 minutes 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 0111: 7 minutes 1000: 8 minutes 1001: 9 minutes 1010: 10 minutes 1011: 11 minutes 1100: 12 minutes 1101: 13 [...]

Facsimile Features 152 4 22 1 Detect a dial tone be fore sending faxes when using the telephone line (LINE2) Not detect (Off) Detect (On) 22 2 Detect a dial tone be fore sending faxes when using the telephone line (LINE3) Not detect (Off) Detect (On) 24 0 Store documents that could not be transmit- ted in memory Off On 24 1 Length of time docume nt[...]

Parameter Settings 153 4 36 7, 6, 5, 4, 3, 2, 1, 0 Maximum number of redials when s ending a backup file 00000000: 1 time(s) 00000001: 2 time(s) 00000010: 3 time(s) . . 11000000: 195 time(s) . . 11111111: 254 time(s) 37 0 Whether to stop sending a backup file if the destination folder becomes full while the machine is sending or waiting to send a f[...]

Facsimile Features 154 4 Changing the Us er Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Sett ings may require options, or other settings may need to be made befor ehand. ❒ I t i s r e c o m m e n d e d t h a t y o u p r i n t a n d keep a User Parameter list when you program or chan ge a Us[...]

Special Senders to Treat Differently 155 4 Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in ad vance, you can set t he following func- tion for each sender: •A u t h o r i z e d R X •F o r w a r d i n g •R e c e p t i o n F i l e P r i n t Q t y •P r i n t 2 S i d e d[...]

Facsimile Features 156 4 Note ❒ You cannot pr ogram senders as S pecial Senders if they do not ha ve Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate betw een Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the follo wing functions wit h Internet Fax receptions. •A u t h o r i z e[...]

Special Senders to Treat Differently 157 4 Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Send ers, the machine prints the specified number of copies for all received documents. Note ❒ You cannot use mult i-copy pr inting with Me[...]

Facsimile Features 158 4 Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and ther efore this function is useful for receiving confiden- tial documents. If you do not program any senders, the machine receives fax document fro[...]

Special Senders to Treat Differently 159 4 Programming/Changing Special Senders This section descr ibes how to Progr am and change Spe cial Senders. A Press [ Facsimile Features ] . B Press [ Reception Settings ] . C Press [ Program Special Sender ] . D Check [ Program / Change ] is selected. E Select the sender to program or change. F Enter a send[...]

Facsimile Features 160 4 H Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [ Cancel ] . The display returns to that of step E . I Press [ OK ] . A Special Sender is programmed. To program another sender, repe at the procedure from step E . J Press [ Exit ] . K Press the { User [...]

Special Senders to Treat Differently 161 4 Authorized RX (Authorized Reception) This section descr ibes how to specify Authorized Reception. Specify when programming a Special Sender. A Press [ Authorized Reception per Sender ] . B Press [ On ] or [ Off ] , and then press [ OK ] . Reception File Print Qty This section descr ibes how to specify Rece[...]

Facsimile Features 162 4 Forwarding This section descr ibes how to speci fy Forwarding. Specify when programming a Special Sender. Important ❒ One forward destinatio n can be re gistered for each Special Sender. To register two or more forw ard destinations , use group destinat ions. However a m axi- mum of 500 destinations can be specifi ed in a[...]

Special Senders to Treat Differently 163 4 Reference p.148 “Parameter Settings” p.237 “Registering Folders” Print 2 Sided This section descr ibes how to specify Print 2 Sided. Specify when programming a Special Sender. A Press [ Print 2 Sided per Sender ] . B Press [ On ] or [ Off ] , and then press [ OK ] . Note ❒ Selecting [ Same as Bas[...]

Facsimile Features 164 4 Programming Initial Set Up of a Special Sender This section descr ibes how to prog ram Initial Se t Up of a Special S ender. Program the “Ini tial Set Up” of a Special Se nder. You can also specify the Bypass Tray Paper Size. A Press [ Facsimile Features ] . B Press [ Reception Settings ] . C Press [ Program Special Sen[...]

Special Senders to Treat Differently 165 4 G Press [ On ] or [ Off ] , and then press [ OK ] . The illustration shows the “Authori zed RX” display as an example. H To program Bypass Tray Paper Size, press [ Bypass Tray Paper Size ] . You can select a size from [ Auto Detect ] , [ Standard Size ] , or [ Custom Size ] . If you select [ Auto Dete [...]

Facsimile Features 166 4 L Enter the vertical size of the paper using the number keys, and then press the { q } key. Specify a vertical size from 100 mm (4.0 ") to 305 mm (12.0"). You cannot enter a size smaller than 100 mm or larger tha n 305 mm. Each time you press [ mm ] or [ inch ] , the units switch between “mm” and “inch”. I[...]

Special Senders to Treat Differently 167 4 Deleting a Special Sender This section descr ibes how to delete a Special Send er. Use this function to delete “Initial Set Up” of a Special Sender. Th e Bypass Tray Paper Size can also be deleted. A Press [ Facsimile Features ] . B Press [ Reception Settings ] . C Press [ Program Special Sender ] . D [...]

Facsimile Features 168 4 Box Settings This section descr ibes Box Settings . The following functions are for de livery and transfer of documents: •P e r s o n a l B o x • Information Box •T r a n s f e r B o x ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting o f u p t o 2 0 d i g i t s , a n d c a n i n c l u d e numbers, #,[...]

Box Settings 169 4 D Check that [ Program / Change ] is selected. E Select a box to program. When programming a new box, press [ Not Programmed ] . To change a box already programmed, press it and proceed to step H . F Press [ Personal Box ] . G Enter a box name, and then press [ OK ] . H Enter a SUB Code. To change the SUB Code, press [ Clear ] or[...]

Facsimile Features 170 4 K Enter a password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. L Re-enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. To chang[...]

Box Settings 171 4 Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒ If a document cannot be delivered , a Communication F ailure Repor t is printed and[...]

Facsimile Features 172 4 E If the password is programmed, ente r a password using the number keys, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/S top } key, and then try again. F Press [ Delete ] . To cancel deleting a box, press [ Do not Delete ] . The display returns to that of step D . G Press [ Exit ] . H Press [...]

Box Settings 173 4 E Select the box to program. When programming a new box, press [ Not Programmed ] . To change a box already programmed, press it, and then proceed to step H . If a password is progra mmed, enter the password, press [ OK ] , and then proceed to step H . F Press [ Information Box ] . G Enter a box name, and then press [ OK ] . H En[...]

Facsimile Features 174 4 J Enter a password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. K Re-enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try aga in. L Press [...]

Box Settings 175 4 Deleting Information Boxes This section descr ibes how to delete Information Boxe s. Important ❒ If there are documents in the bo x, you cannot delete the box. A Press [ Facsimile Features ] . B Press [ General Features ] . C Press [ Box Setting ] . D Press [ Delete ] , and then select the box you want to delete. E If the passw[...]

Facsimile Features 176 4 Programming/Changing Transfer Boxes This section descr ibes how to set up an Transfer Box. This function turns the machine into a fa x relay station. Docu ments sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are re- ceived, and then relayed to a programmed receiver. Since documents can be sent t[...]

Box Settings 177 4 E Select the box to program. When programming a new box, press [ Not Programmed ] . To change a box already programmed, press it, and then proceed to step H . F Press [ Transfer Box ] . G Enter a Box name, and then press [ OK ] . H Enter a SUB Code. To change the SUB Code, press [ Clear ] or the { Clear/Stop } key, and then try a[...]

Facsimile Features 178 4 J Specify End Receivers with Destination keys, and then press [ OK ] . You can change the display to th e fax destination, Internet fax destination, and IP-Fax destination us ing the key on the le ft side of the di splay. A reception station can also be register ed as a group destination. In such a case, a maximum of 500 pa[...]

Box Settings 179 4 Note ❒ After documents are transferred, Transf er Result Reports are not sent back to the sender. ❒ Specify the Internet fax desti nation an d IP-Fax destination as a rece ption station. ❒ After documents are transf erred, they are deleted. ❒ When this function is set to on, the machine prints ou t the received docu- ment[...]

Facsimile Features 180 4 E If the password is programmed, ente r a password using the number keys, and then press [ OK ] . If you make a mistake, press [ Clear ] or the { Clear/S top } key, and then try again. F Press [ Delete ] . To cancel deleti ng a special se nder, press [ Do not Delete ] . The display returns to that of step D . G Press [ Exit[...]

181 5. Printer Features This chapter describes u ser tools in th e Printer Features menu. For details on how to access Printer Feature s , see “Access ing User Tools ”. List/Test Print This section describe s th e user tools in the Test Print menu under Printe r Fea- tures. Default settings are shown in bold type . This is an item relating to t[...]

Printer Features 182 5 ❖ PDF Configuratio n / Font Page You can print the curren t configuration and installed PDF font list. This menu can be selecte d only when the optional PostS cript 3 unit is in- stalled. ❖ Hex Dump You can print in the Hex Dump mode. Reference p.3 “Accessing User Tools” Printing the configuration page This section de[...]

List/Test Print 183 5 Interpreting the co nfiguration page This section descr ibes the Config uration Page. ❖ System Reference •U n i t N u m b e r Displays the serial number assigned to the board by its manufacturer. •T o t a l M e m o r y Displays the total amount of memo ry (SDRAM) installed on the printer. • Firmware Version •P r i n [...]

Printer Features 184 5 ❖ Host Interf ace Displays settings made unde r the Host Interface menu. W h e n D H C P i s a c t i v e o n t h e n e t w o r k , the actual IP address, subnet mask and gateway address appear in parent heses on the conf iguration page. ❖ Interface Information Displays the interface information.[...]

Maintenance 185 5 Maintenance This section de scribes the user to ols in the Mainten ance menu under P rinter Fea- tures. Default settings are shown in bold type . ❖ List / Test Print Lock You can lock the [ List / Test Print ] menu. The default setting is Off . ❖ Delete All Temporary Print Jobs You can delete all print jobs te mporarily stored[...]

Printer Features 186 5 System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type . ❖ Print Error Report Select this to have an error report pr inted when a printer or memory error oc- curs. The default setting is Off . ❖ Auto Continue You can select this to enable Auto Cont i[...]

System 187 5 ❖ Memory Usage Y o u c a n s e l e c t t h e a m o u n t o f m e m o r y u s e d i n F o n t P r i o r i t y o r F r a m e P r i o r i t y , according to paper size or resolution. The default setting is Frame Priority . • Font Priority This setting uses memo ry for registering fonts. •F r a m e P r i o r i t y This setting uses f[...]

Printer Features 188 5 ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4.LT) feature. The default setting is Off . ❖ Page Size You can select the default paper size. The paper size you can select is as follows: •1 1 × 17 •8 1 / 2 × 14 •8 1 / 2 × 11 •5 1 / 2 × 8 1 / 2 •7 1 / 4 × 10 1 / 2 •8 × 13 •8 1 / 2 × 1[...]

System 189 5 ❖ Bypass Tray Setting Priority You can specify which of the two opti ons, (Printer) Driver / Command or Machine Settings, has priority for dete rm ining the paper size for the bypass tray. The default setting is Driver / Command . ❖ Edge to Edge Print You can select whether or no t to print on the entire sh eet. The default setting[...]

Printer Features 190 5 Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type . ❖ I/O Buffer You can set the size of the I/O Buffer. No rmally it is not necessary to change this setting. The default setting is 128 KB . ❖ I/O Timeout You can set how many sec[...]

PCL Menu 191 5 PCL Menu This section descr ibes the user to ols in the PCL Menu under Printer Features. Default settings are shown in bold type . ❖ Orientation You can set the page orientation. The default setting is Portrait . ❖ Form Lines You can set the nu mber of lines pe r page. • 5 to 128 by 1 The default setting is 64 (Metric version) [...]

Printer Features 192 5 ❖ Courier Font You can select a courier font type. The default setting is Regular . ❖ Extend A4 Width You can extend the printing area wi dth (when printing on A4 sheet with PCL). The default setting is Off . When the setting is [ On ] , the width will be 8 1 / 2 inches. ❖ Append CR to LF When set to On, a carriage retu[...]

PS Menu 193 5 PS Menu This section descr ibes the user to ols in the PS Menu under Printer Features. Default settings are shown in bold type . This menu appears only when the opti onal PostScript 3 unit is i nstalled. ❖ Data Format You can select a data format. The default setting is TBCP . This setting is not effective when operating the machine[...]

Printer Features 194 5 PDF Menu This section descr ibes the user to ols in the PDF Menu under Printer F eatures. Default settings are shown in bold type . ❖ Change PDF Password Set the password for the PDF file executi ng PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image [...]

195 6. Scanner Features This chapter descri bes user tool s in th e Scanne r Features menu. For deta ils on how to access Scanner Features , see “Accessing User Tools”. General Settings This section describes the user tools in the Gene ral Settings menu under Scanner Features. Default settings are shown in bold type . ❖ Switch Title Sets inde[...]

Scanner Features 196 6 ❖ Destination List Di splay Priority 2 In the machine’s address book, select which address book appears by default. You can select either [ E-mail Address ] or [ Folder ] . The default setting is E-mail Address . ❖ Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this machine.[...]

Scan Settings 197 6 Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type . ❖ Wait Time for Next Orig.: Exposure Glass When dividing originals and scanning them indivi dually with the exposure glass to form a single file, select [ Continuous Wait ] , [ Off ] ,[...]

Scanner Features 198 6 ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [ Set Wait Time ] or [ Co ntinuous Wait ] for the waiting status. The default setting is Set Wait Time, 60 second(s) . This setting is valid if [ SADF ] is specified for [ Original Feed Type[...]

Send Settings 199 6 Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type . ❖ Compression (Black & White) Select whether or not to compre ss bl ack and white scan files. The default setting is On . Compression reduces the time required for transferring the[...]

Scanner Features 200 6 ❖ E-mail Information Language Select the language in which email info rmation such as title, document name, and sender's name is sent. Select one of the fo llowing 20 languages: British English, American English, Ge rman, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish , Hungarian, Norwegia[...]

201 7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see “Accessing User Tools”. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows [...]

Registering Addresses and Users for Facsimile/Scanner Functions 202 7 ❖ Protection You can set protection codes to stop send er's name from bein g used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line , fa x header and se lect label insertion. When using IP-Fax, you can regi ster the IP-F[...]

Address Book 203 7 ❖ Folder You can register the protocol, path name and ser ver name. •S M B •F T P •N C P ❖ Add to Group You can put registered e-mail and fol der destinations into a group for easier management.[...]

Registering Addresses and Users for Facsimile/Scanner Functions 204 7 Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [ Address Management Tool ] in SmartDeviceMonitor for Admin, you can backup Address Book data. W[...]

Address Book 205 7 Sending e-mail by Quick Dial By registering e-mail addresses in the A ddress Book, you can specify e-mail des- tinations simply by select ing them from the fax initial display when sending a document by Internet fax. You can also specify an e-mai l address by selecting the destination shown on the initial scanner display when sen[...]

Registering Addresses and Users for Facsimile/Scanner Functions 206 7 Managing users and machine usage Register user codes to limit users to the following fun ctions and check their use of each function: •C o p i e r • Document Server • Facsimile •S c a n n e r •P r i n t e r Reference p.211 “Authentication Information”[...]

Registering Names 207 7 Registering Names Register user informatio n including their names. The user name is useful fo r selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Reference p.3 “Accessing User Tools” Registering Names This secti on describes how to regis[...]

Registering Addresses and Users for Facsimile/Scanner Functions 208 7 H Press the key for the classification you want to use under “Select Title”. I Press [ OK ] . J Press the { User Tools/Counter } key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see “Usi ng the Docu ment Server?[...]

Registering Names 209 7 Changing a Registered Name This section descr ibes how to change a name. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the registered name you want to change. Press the name key, or enter the regi stered number usi[...]

Registering Addresses and Users for Facsimile/Scanner Functions 210 7 Deleting a Registered Name This section descr ibes how to delete a name. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Press [ Delete ] . E Select the name you want to delete. Press the name key, or enter the regi stered n[...]

Authentication Information 211 7 Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functio ns associated w ith each user code are th e same. If you ch ange or delete user codes, management data and li mits ass ociated wit h that co de be- come invalid. Register user codes to limit users t[...]

Registering Addresses and Users for Facsimile/Scanner Functions 212 7 B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Press the name whose code is to be registered, or enter the registered number using the number key. You can search by the registered name , fax number, user co[...]

Authentication Information 213 7 Reference p.207 “Registering Names” Changing a User Code This section descr ibes how to change a user code. Important ❒ Even if you change a user code, th e counter value will not be cleared. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Pr[...]

Registering Addresses and Users for Facsimile/Scanner Functions 214 7 I To change the available functions, press [ Auth. Info ] and then press [ T Next ] twice. J Press the key to se lect the functio ns to enable them. Press the ke y to highlight it, and then t he function i s enabled. To c ancel a se- lection, press the highl ighted key. K Press [[...]

Authentication Information 215 7 G Press [ Change ] to delete the user code, and then press { # } key. H Press [ OK ] . I Press [ Exit ] . J Press the { User Tools/Counter } key. Note ❒ To delete a name from the Address Book entirely, see “Deleting a Regis- tered Name”. Reference p.210 “Deleting a Registered Name” Displaying the Counter f[...]

Registering Addresses and Users for Facsimile/Scanner Functions 216 7 Printing the Counter for Each User This section descr ibes how to prin t the counter for each user. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Display / Clear / Print Counter per User ] . D Select a user code from th e left side of the display. Pres[...]

Authentication Information 217 7 F Select the function usage you want to print from [ Copier Counter ] , [ Printer Counter ] , [ Fax Transmission ] , [ Fax Prints ] , [ Scanner Counter ] and [ Total Prints ] . G Press [ Print ] . Printing the Counter for All Users This section descr ibes how to prin t the counter for al l users. A Press [ System Se[...]

Registering Addresses and Users for Facsimile/Scanner Functions 218 7 Clearing the Number of Prints This section descr ibes ho w to clear the coun ter. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Display / Clear / Print Counter per User ] . D Select the user code to clear. E To clear the number of prints made under a u[...]

Authentication Information 219 7 G Select the function usage you want to clear from [ Copier Counter ] , [ Printer Counter ] , [ Fax Transmission ] , [ Fax Prints ] , [ Scanner Counter ] , and [ All Counters ] . H Press [ OK ] . I To clear the number of prints for all user codes, press [ Clear ] under “All Us- ers”. J Select the function usage [...]

Registering Addresses and Users for Facsimile/Scanner Functions 220 7 Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been sc anned in using the facsimile function. • It is easy to select the fax destinatio n if you registe r “Name” an d “Key Dis- play” for the[...]

Fax Destination 221 7 ❖ Label insertion Use label insertion to prin t information such as the destination name on the sheet printed out at the destina tion. Data is printed as follows: •D e s t i n a t i o n N a m e The destination name specified in [ Fax Destination ] is printed with “To” be- fore it at the to p of the sheet. • Standard [...]

Registering Addresses and Users for Facsimile/Scanner Functions 222 7 Fax Destination This secti on describes ho w to register a fax number. Registering a Fax Destination A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the name whose fax de[...]

Fax Destination 223 7 Note ❒ When a group is registered, you can al so add this fax destination to th e group. For details about registering groups, see “Registering Names to a Group”. ❒ To register the name, see “Registering Na mes”. Reference p.207 “Registering Names” p.224 “Using a Fax Destination as a sender” p.224 “To cha[...]

Registering Addresses and Users for Facsimile/Scanner Functions 224 7 H Press [ OK ] . Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name ” p.224 “To change the fax number” p.224 “To change the line” p.225 “To change the SUB Code” p.225 “To change t[...]

Fax Destination 225 7 To change the SUB Code A Press [ Adv. Features ] , and then press [ SUB Code ] . B Press [ Change ] under “TX SUB Code”. C Enter the new SUB Code, and then press [ OK ] . D To change the password, press [ Change ] under “Password (SID)”. E Enter the new password, and then press [ OK ] . F Press [ OK ] . To change the S[...]

Registering Addresses and Users for Facsimile/Scanner Functions 226 7 To set label insertion When Label Insertion is set to ON, the receiver's name an d standard messages are printed on the fax message when it is received at the ot her end. A Press [ Change ] under “Label Insertion”. B Press [ On ] . C Press [ Change ] under “Line 2”. [...]

Fax Destination 227 7 C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the name whose fax destination you want to delete. Press the name key, or enter the regi stered number usin g the number keys . You can search by the registered name , fax number, folder name, e-mail ad- dress, or IP-Fax destination. [...]

Registering Addresses and Users for Facsimile/Scanner Functions 228 7 IP-Fax Destination This secti on describes ho w to register a IP-Fax destinati on. Note ❒ For details about sending an IP-Fax, “S ending by IP-Fax”, Facsimile Refer- ence. Reference “Sending by IP-Fax”, Facsimile Reference Registering an IP -Fax Destination A Press [ Sy[...]

Fax Destination 229 7 I Press [ Change ] under “Fax Destination”. J Enter the IP-Fax destination. K Press [ OK ] twice. Note ❒ To register the name, see “Registering Na mes”. Reference p.207 “Registering Names” p.211 “Registering a User Code” p.255 “Registering Names to a Group” “Entering Text”, About This Machine Changing[...]

Registering Addresses and Users for Facsimile/Scanner Functions 230 7 G Press [ Change ] under “Fax Destination”. H Enter the new destination, and then press [ OK ] . I Press [ OK ] . J Press [ OK ] . Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name ” “En[...]

Fax Destination 231 7 To program the SUB Code A Press [ Adv. Features ] , and then press [ SUB Code ] . B Press [ Change ] under “TX SUB Code”. C Enter the SUB Code, and then press [ OK ] . D To enter a password, press [ Change ] under “Password (SID)”. E Enter a password using the number keys, and then press [ OK ] . F Press [ OK ] . To pr[...]

Registering Addresses and Users for Facsimile/Scanner Functions 232 7 Deleting a Registered IP-Fax Destination If you delete a destination that is a spec ified delivery destination, messages to its registered Personal Box, for example, cann ot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Press [...]

E-mail Destination 233 7 E-mail Destination This section describes the procedure for registeri ng, changing, and deleti ng Email Destination. Register e-mail destinations so you do not need to enter an e-mail address eve ry time, and can send scan files from scanner or fax function by email. • It is easy to select the e-mail destinat ion if you r[...]

Registering Addresses and Users for Facsimile/Scanner Functions 234 7 E Select the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys. F Press [ E-mail ] . G Press [ Change ] . H Enter the e-mail address. I Press [ OK ] . J Select [ E-mail / Internet Fax Destination ] or [ Intern[...]

E-mail Destination 235 7 Changing an E-mail Destination A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the name whose e-mail address you want to change. Press the name key, or enter the regi stered number usin g the number keys . You can s[...]

Registering Addresses and Users for Facsimile/Scanner Functions 236 7 Using the e-mail address as the sender A Press [ Protection ] . B Press [ Sender ] under “Use Name as”. Deleting an E-mail Destination A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is se[...]

Registering Folders 237 7 Registering Folders This section describes the procedure for re gistering, changing, and deleting fold- ers. By registering a shared folder, you ca n send scan files to it directly. There are three types of protocol you can use: •S M B For sending files to sh ared Windows folders. •F T P Use when sending files to an FT[...]

Registering Addresses and Users for Facsimile/Scanner Functions 238 7 Registering an SMB Folder This secti on describes ho w to register an SMB folder. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the name whose folder you want to regist[...]

Registering Folders 239 7 N Press [ Folder ] . O Press [ SMB ] . P Specify the path. For details about how to spe cify the path manually, see “To locate the S MB folder manually”. For details about how to specify the path using Browse Network, see “To lo- cate the SMB folder using Browse Network”. Q Press [ Connection Test ] to check the pa[...]

Registering Addresses and Users for Facsimile/Scanner Functions 240 7 To locate the SMB folder manually A Press [ Change ] under “Path”. B Enter the path where the folder is located. C Press [ OK ] . If the format of the entered path is not correc t, a message appears. Press [ Exit ] , and then enter the path again. Note ❒ Enter the path usin[...]

Registering Folders 241 7 If a Login Screen Appears This section describes how to log on to the machine if the login screen appears when you try to access a fold er by browsi ng the network. If you have not specified folder authenti cation, or if an incorrect user name or password has been en tered for folder au thentication, the log in screen appe[...]

Registering Addresses and Users for Facsimile/Scanner Functions 242 7 H Press [ Connection Test ] to check the path is set correctly. I Press [ OK ] . J Press [ Exit ] . Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name ” p.240 “To locate the SMB folder manual[...]

Registering Folders 243 7 Changing SMB settings This section descr ibes how to change SMB settings. A Press [ Change ] of path name. B Enter the name of the path on which the folder is located, and then press [ OK ] . Note ❒ The folder destination can be selected using “Browse Network”. Reference p.240 “To locate the SMB folder using Br ow [...]

Registering Addresses and Users for Facsimile/Scanner Functions 244 7 J Press [ Exit ] . Note ❒ To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.210 “Deleting a Registered Name” Using FTP to Connect This section describes the procedure for registering, changing , and deleting FTP folders. Note ❒ [...]

Registering Folders 245 7 F Press [ Auth. Info ] , and then press [ T Next ] . G Press [ Specify Other Auth. Info ] on the right side of “Folder Authentication”. H Press [ Change ] under “Login User Name”. I Enter the login user name, and then press [ OK ] . J Press [ Change ] under “Login Password”. K Enter the password, and then press[...]

Registering Addresses and Users for Facsimile/Scanner Functions 246 7 Note ❒ To register the name, see “Registering Na mes”. ❒ You can enter up to 64 char acte rs for the user name. ❒ You can enter up to 64 characters for the password. ❒ You can enter a server name using up to 64 characters. ❒ You can enter an absolute path, using thi[...]

Registering Folders 247 7 E Select the name whose folder you want to change, and then press [ Folder ] . Press the name key, or enter the regi stered number usin g the number ke ys. You can search by the registered name , fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [ Folder ] . G Select the items you want t[...]

Registering Addresses and Users for Facsimile/Scanner Functions 248 7 Changing items under FTP This section descr ibes how to chan ge the register ed FTP folder. A Press [ Change ] under “Port Number”. B Enter the new port number, and then press { # } . C Press [ Change ] under “Server Name”. D Enter the new server name, and then press [ OK[...]

Registering Folders 249 7 J Press [ Exit ] . Note ❒ To delete a name entirely, se e “Deleting a Registered Name”. Reference p.210 “Deleting a Registered Name” Using NCP to Connect This section describes the procedure for registe ring, changing, and deleting NCP folders. Note ❒ To register a shared fold er conf igured in Windows, see “[...]

Registering Addresses and Users for Facsimile/Scanner Functions 250 7 F Press [ Auth. Info ] , and then press [ T Next ] . G Press [ Specify Other Auth. Info ] on the right side of “Folder Authentication”. H Press [ Change ] under “Login User Name”. I Enter the login user name, and then press [ OK ] . J Press [ Change ] under “Login Passw[...]

Registering Folders 251 7 To locate the NCP folder manually This section describes how to locate th e NCP folder manually. A Press [ Change ] under “Path”. B Enter the path where the folder is located. C [ OK ] . D Press [ Connection Test ] to check the path is set correctly. E Press [ Exit ] . Note ❒ If you set “Connection Type” to [ NDS[...]

Registering Addresses and Users for Facsimile/Scanner Functions 252 7 Changing an NCP registered folder This section descr ibes how to change the registered NC P folder. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the user of the regist[...]

Registering Folders 253 7 Changing NCP settings This section descr ibes how to change NCP settings. A Select the type of connection. B Press [ Change ] of path name. C Enter the name of the path on which the folder is located, and then press [ OK ] . D Press [ Connection Test ] to make sure the path is correctly set up. E When you have made the nec[...]

Registering Addresses and Users for Facsimile/Scanner Functions 254 7 Deleting an NCP Folder This section descr ibes how to delete the registered NC P folder. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select a user of the fold er you want to[...]

Registering Names to a Group 255 7 Registering Names to a Group This secti on describes ho w to regist er names to a g roup. You can register names to a group to en able easy management of e-mail address- es and folders for e ach group. To add names to a group, the groups must be registered beforehand. Important ❒ When using Scan to Folder functi[...]

Registering Addresses and Users for Facsimile/Scanner Functions 256 7 F Press [ Change ] under “Group Name”. G Enter the group name, and then press [ OK ] . The Key Displ ay name is set automatically . H Press the title key under “Select Title”, i f necessary. I When you want to change the key display, press [ Change ] under “Key Dis- pla[...]

Registering Names to a Group 257 7 B Press [ Administrator Tools ] . C Press [ Address Book Management ] . D Check that [ Program / Change ] is selected. E Select the name to register in a group. Press the name key, or enter the regi stered number us ing the number keys. You can search by the registered name , fax number, user code, folder name, or[...]

Registering Addresses and Users for Facsimile/Scanner Functions 258 7 Adding a Group to Another Group You can add a group to another group. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book: Program / Change / Delete Group ] . D Check that [ Program / Change ] is selected. E Select the group that you want to put[...]

Registering Names to a Group 259 7 G Select the group which you want to add to. The group key that you have selected becomes highlighted, and t he group is added to it. H Press [ OK ] . Displaying Names Registered in a Group You can check the names or grou ps registered in each group. A Press [ System Settings ] . B Press [ Administrator Tools ] . [...]

Registering Addresses and Users for Facsimile/Scanner Functions 260 7 E Select the group where the members you want to check is registered. You can search by the registered name , fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [ Programmed User/Group ] . All the names registered will be displayed. G Press [ OK[...]

Registering Names to a Group 261 7 G Select the group from which you want to remove the name. The group key is desel ected, and the name is removed from it. H Press [ OK ] . Deleting a Group With in Another Group A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book: Program / Change / Delete Group ] . D Check that [...]

Registering Addresses and Users for Facsimile/Scanner Functions 262 7 G Select the group that you want to delete from. The group key is desel ected and the group is deleted from it. H [ OK ] . Changing a Group Name A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book: Program / Change / Delete Group ] . D Check tha[...]

Registering Names to a Group 263 7 E Press the group key you want to change. You can search by the registered name , fax number, user code, folder name, or e-mail address, or IP-Fax destination. F To change the group name and key display, press [ Change ] under “Group Name” or “Key Display”. G Enter the new group name or key display, and th[...]

Registering Addresses and Users for Facsimile/Scanner Functions 264 7 Deleting a Group A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book: Program / Change / Delete Group ] . D Press [ Delete ] . E Press a group key you want to delete. You can search by the registered name , fax number, user code, folder name, or[...]

Registering a Protection Code 265 7 Registering a Protection Code This secti on describes ho w to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function t o protect the following: •F o l d e r s You can prevent unauthorized access to folders. •S e n d e r &a[...]

Registering Addresses and Users for Facsimile/Scanner Functions 266 7 F Press [ Protection ] . G Press [ Destination ] or [ Sender ] under “Use Name as”. Both [ Destination ] and [ Sender ] can be selected at the same time. H Press [ Folder Destination ] or [ Sender ] under “Protection Object”. I Press [ Change ] under “Protection Code”[...]

Registering a Protection Code 267 7 Registering a Protection Code to a Group User This section describe s how to regi ster a Protection Co de to a Group User. A Press [ System Settings ] . B Press [ Administrator Tools ] . C Press [ Address Book: Program / Change / Delete Group ] . D Check that [ Program / Change ] is selected. E Press the group ke[...]

Registering Addresses and Users for Facsimile/Scanner Functions 268 7 Registering SMTP and LDAP Authentication This section describes how to regist er SMTP and LDAP Authentication. SMTP Authentication This secti on describes ho w to register SMTP Authentica tion. For each us er registered in the Address Book , you can re gister a login use r name a[...]

Registering SMTP and LDAP Authentication 269 7 H Press [ Change ] under “Login User Name”. I Enter the login user name, and then press [ OK ] . J Press [ Change ] under “Login Password”. K Enter the password, and then press [ OK ] . L Enter the password again to confirm, and then press [ OK ] . M [ OK ] . Note ❒ To register the name, see [...]

Registering Addresses and Users for Facsimile/Scanner Functions 270 7 LDAP Authentication This section describes how to reg ister LDAP Authentication. For each us er registered in the Address Book , you can re gister a login use r name and login pas sword to be u sed when accessing an LDAP server. To use an LDAP server, you n eed to program it befo[...]

Registering SMTP and LDAP Authentication 271 7 H Press [ Change ] under “Login User Name”. I Enter the login user name, and then press [ OK ] . J Press [ Change ] under “Login Password”. K Enter the password, and then press [ OK ] . L Enter the password again to confirm, and then press [ OK ] . M Press [ OK ] . Note ❒ To register the name[...]

Registering Addresses and Users for Facsimile/Scanner Functions 272 7[...]

273 8. Other User Tools Initial settings allow you sw itch the language as well as checking the number of printed papers by displaying the coun ter. For details on how to access respec tive settings, see “Accessing User Tools”. Changing the Display Language You can change the l anguage used on the display . English is set as de fault. A Press [[...]

Other User Tools 274 8 Inquiry The inquiry function lets you check the telephone n umbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Supplies • Telephone No. to order •T o n e r •S t a p l e • Staple (Center) ❖ Machine Maintenance/Repair • Telephon[...]

Inquiry 275 8 C Press the { Start } key. Inquiry information prints out. D Press [ Exit ] twice. Reference p.3 “Accessing User To ols”[...]

Other User Tools 276 8 Counter Displaying the Total Counter You can display the total counte r value used for all func tions. You can also print out a counter data list. A Press [ Counter ] . B To print a counter list, press [ Print Counter List ] . C Press the { Start } key. A counter list pri nts out. D Press [ Exit ] twice. Reference p.3 “Acce[...]

277 9. Appendix Information about Installed Software expat • The software including controller, etc. (hereinafter “so ftware”) in stalled on this product uses the expat unde r the conditions mentioned below. • The product manufacturer provide s wa rranty and support to the software of the product inclu ding the expat, and th e product manuf[...]

Appendix 278 9 NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetB SD operating system: For the most part, the software constit uting the NetBSD operating syst em is not in the public domain; its au thors retain their copy right. The following text shows the co pyright notice used for many of the NetBS[...]

Information about Installed Software 279 9 2.Authors Name List All product names mentioned herein are trademar ks of their respective owners. The following notices are required to sa tisfy the license terms of the software that we have mentione d in this document: • This product in cludes software develo ped by the University of California, Berke[...]

Appendix 280 9 Sablotron Sablotron (Version 0.82) Copyright © 20 00 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original co de of the Sablotron 0.82 is pro[...]

Information about Installed Software 281 9 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserve d. Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: A Redistributions of source co de mus[...]

Appendix 282 9 MD4 Copyright (C) 1990-2, RSA Data Secu rity, Inc. All rights reserved. License to copy and use this software is granted provided that it is iden tified as the “RSA Data Security, Inc. MD4 Mess age-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use d[...]

Information about Installed Software 283 9 Samba(Ver 3.0.4) For SMB transmissio n, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program i s free soft ware; you can r edi stribute it and/or modify it under the terms of the GNU General Public Licens e as published by the Free [...]

Appendix 284 9 Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must re tain the above copyright notice, this list of conditions and the followi[...]

Information about Installed Software 285 9 This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product incl udes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (e ay @cryptsoft.com) All rights reserved. This package is an SSL implementation writ[...]

Appendix 286 9 THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, IN CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERC HANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LI ABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXE[...]

Information about Installed Software 287 9 - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instea d we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer [...]

Appendix 288 9 IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRI BUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PR[...]

Information about Installed Software 289 9 3. Neither the name of the University nor the names of its contributo rs may be used to endorse or promote pr oducts derived from this software w ithout specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, [...]

Appendix 290 9 THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, IN CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERC HANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT , INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CON[...]

Information about Installed Software 291 9 THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONT RIBUTORS BE LIABLE FOR ANY[...]

Appendix 292 9 THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IM PLIED WARRAN- TIES OF MERCHANTABILITY AN D FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHAL L THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE[...]

293 INDEX 1 Sided to 2 Sided Auto Margin / TtoB , 92 1 Sided to 2 Sided Auto Margin / TtoT , 92 2 Sided Print , 124 A Accessing User Tools , 3 Address Book , 201 Address Book / Change Order , 63 Address Book / Edi t Title , 63 Address Book Management , 63 Address Book / Program / Change / Delete Group , 63 Address Book / Swi tch Title , 63 ADF Orig[...]

294 Copy on Designating Page in Combine , 92 Copy Order in Combine , 92 Copy Orientation in Duplex Mo de , 85 Copy Quality , 85 Counter , 276 Courier Font , 191 Customize Function / Copier , 85 Customize Function / Document Server Print , 85 Customize Function / Document Server Storage , 85 D Data Format , 193 Data Security for Copying , 63 Date St[...]

295 Front Margin / Left / Right , 92 Front Margin / Top / Bottom , 92 Function Priority , 39 Function Reset Timer , 39 G General Features / Copier/ Document Server Features , 85 General Features / Facsimile Features , 117 General Features / System Settings , 39 General Settings / Scanner Features , 195 H H.323 Settings , 130 Hex Dump , 181 Host Int[...]

296 P Page Numbering , 100 Page Numbering in Combine (Page Numbering) , 100 Page Numbering Initial Letter , 100 Page Size , 186 Panel Key Sound , 39 Panel Off Timer , 47 Paper Display , 85 Paper Tray , 12 4 , 158 Paper Tray Priori ty / Copier , 43 Paper Tray Priori ty / Facsimile , 43 Paper Tray Pr iority / Printe r , 43 Paper Type: Bypass Tray , 4[...]

297 Registering a Protection Code to a Group User , 26 7 Registering a Protection Code to a Single User , 265 Registering a User Code , 211 Registering Fax Informatio n , 140 , 141 Registering Folders , 237 Registering LDAP Authentication , 268 , 270 Registering Names , 207 Registering Names to a Group , 255 , 256 Registering SMTP Authentication , [...]

298 EN USA D052-7651 Stamp Format (Preset Stamp) , 96 Stamp Language (Preset Stamp) , 96 Stamp on Designating Sl ip Sheet (Page Numbering) , 100 Stamp Position (Page Numbering) , 100 Stamp Setti ng (Date Sta mp) , 99 Stamp Settin g (Stamp Text) , 102 Stamp Text , 102 Staple Position , 103 Staple Type , 186 Stored File E-mail Method , 199 Stored Rec[...]

In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON. b means POWER OFF. Trademarks Microsoft ® , Windows ® and Windows NT ® , Windows Server ® , and Win dows Vista ® are either registered trademarks or trademarks of Micr osoft Corpor ation in the United States and/or other countrie[...]

Operating Instructions General Settings Guide Type for 8060/MP 6000 /LD260/Aficio MP 6000 Type for 8070/MP 7000 /LD270/Aficio MP 7000 Type for 8080/MP 8000 /LD280/Aficio MP 8000 EN USA D052-7651[...]