Ricoh FAX4000L manual

OPERATOR’S MANUAL RICOH FAX4000L A Dual Access, Laser printing facsimile that scans pages in four and a half secondhand transmits in six seconds Immllo[...]

WARNING – This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equip- ment generates, uses, and can radiate radio[...]

HOW TO USE THIS MANUAL D GENERAL PRECAUTIONS “ INSTALLATION tells you 1 contains information you everything you need to know should read before you start to z to set up the machine, get to install the machine. know it, and move it to a new 3 location. ROUTINE OPERATION explains how to operate the machine. Section 1-2 will be especially useful if [...]

RICOH FAX4000L ADVANCED FEATURES 4 explains the wide range of features your machine has. PROGRAMMiNG AND PRINTING REPORTS explalns 5 how to program the machine and print reports, and explalns the reports that the machine automatically prints. 6 LOOKING AFTER THE SOLVING PROBLEMS might MACHINE explains how to 7 help you if you are having replace con[...]

ADVANCED FEATURES 1. 2. 3. 1. TRANSMllTING 1-1 1-2 1-3 1-4 1-5 1-6 1-7 1-8 1-9 1-1o 1-11 1-12 1-13 1-14 1-15 Keystroke Programs ..... ...... .... ...... ....... .... ...... ...... .... ...... ...... .... ..... Memory Transmission ..... ...... ..... ..... ...... ....... .... ...... ...... .... ..... ....... . Broadcasting ... ....... ..... ..... ...[...]

PROGRAMMING AND PRINTING REPORTS 5 6 8 1. 2. 3. PROGRAMMING 1-1 Checking the Counters ...... ........ ...... ......... ......... ..... ....... ...... ..... ... 1-2 Switching Page Count On/Off ......... ........ ...... ......... ....... ..... ...... ....... 1-3 Switching Department Code On/Off ....... ........ ....... ...... .......... ..... ..... .[...]

1 OTHERS ~9 ~l. OFFICIAL NOTICES TO USERS .... ...... .... ..... ...... .... ....... .... ... .... ...... ...... .. 126 2. HANDSET USER’S MANUAL ..... ...... ... ...... ...... .... ...... ...... ... .... ..... .... ...... 128 [ 10 I INDEX[...]

MEMO[...]

GENERAL PRECAUTIONS I WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. 1. POWER AND GROUNDING Pay attention to the following. Power Supply 1. Power requirement: 115 t 20 Vat, 60 f 1 Hz 2.[...]

1 GENERAL PRECAUTIONS 2. COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may form inside the machine. I ‘@ 1. Raise the room temperature to 68°F (20”C) at less than 18°F (10”C) per hour. 2. Wait for 30 to 60 minutes. 3. Turn the power on. Do not use the machine near a humidif[...]

1 GENERAL PRECAUTIONS 5. ● ● ● ● ● ● 6. ● ● ● ● 7. ● TONER For good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000 SERIES/1000 SERIES/4000 L). Store in a cool, dark place. Never store where it may be exposed to heat. Keep out of the reach of children. Do not take internally. Do not lay hea[...]

11[...]

2 INSTALLATION 1. INSTALLATION 1.1 Location Now, you have to choose a suitable location for the machine. For the best possible performance, install your machine in a place which satisfies the following conditions. ● ● ● ● ● ● ● ● ● ● ● ● ● Not exposed to direct sunlight Well ventilated (air turnover at least three times pe[...]

2 INSTALLATION 1-2 Connecting the Telephone Setj Line, and Power Cord Do not switch on until everything is connected together. Jj d u : /? I I -J TEL “. -. 7 ,. Phone Company”s Jack HANDSET POWER SWITCH I boffood I y , ~ l15t20v o 60tlHz — Grounded Note: Consult your service representative if you wish to connect the machine to a PBX, be[...]

2 INSTALLATION 2. COMPONENT GUIDE 2-1 External View Look at your machine, and note the location of the major componen s, as indicated below, Document Tray Document Guide co ase ent power Switch / I Table Operation Panel Cassette 14[...]

— 2 INSTALLATION 2-2 Operation Panel 10 9 8 7 6 1. STATUS INDICATORS Communicating Indicator Lights when a message is being trans- mitted or received. Storing Indicator Lights when a message memory. Receive File Indicator s being stored into Lights when an incoming message was received into memory because the printer was jammed or out of paper or[...]

2 INSTALLATION 5. 6. 7. 8. SELECTOR KEYS Halftone Indicator and Key If you are transmitting a photograph, press the key to light the Halftone indicator. Contrast Indicators and Key The indicator that is lit shows the contrast that is now selected. Press the key if you wish to change the setting. Resolution Indicators and Key The indicator that is l[...]

2 INSTALLATION 3. GETTING STARTED 3-1 Basic Rules for Programming Before you start to send faxes, there are a few items that you should program. These are: ● ● ● ● ● ● Telephone line type – Function 81 Date and time — Function 50 RTI, TTI, and CSI – Functions 63, 64, and 65 Your fax terminal’s telephone number – Function 80 ID[...]

2 INSTALLATION 1. 2. 3. 4. 5. 3-2 Programming the Date and Time You should program the correct date and time, because the date and time in your machine’s clock is normally printed on reports and on your pages when they are printed out at the other end. Also, if you use Send Later, the machine will send your fax when this clock reaches the time th[...]

2 INSTALLATION 3-3 Programming the Telephone Line Type The type of dialing signal used by your terminal must be the right type for your local telephone exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pul- ses (DP) and dial tones (TT). 1. Make sure that the unit is in 3. Either: standby mode. ?[...]

2 INSTALLATION 3-4 Programming the RTI, TTI, and CSI 1. 2. 3. The RTI, TTI, and CSI are labels which identify your terminal at the other end. RTI — This identifier will be displayed on the operation panel at the other end during communication. When you start a transmission, the RTI (or CSI) of the terminal at the other end will be displayed on yo[...]

2 INSTALLATION 1. 2. 3. 4. + TTI + Make sure that the unit is in 1. standby mode. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT READY 100’% 02 30PM SET DOCUMENT PreSS Function 6 4 Yes . 2. PreSS Function 6 5 Yes . See Note. The TTI can have up to 32 characters. Type in the TTI in the same way as for the RTI. TTI Y XY[...]

2 INSTALLATION Editing the RTI, TTI and CSI ● RTI + 1. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT 1. Make sure that the unit is in standby mode. READY 100% 02 30PM SET DOCUMENT TTI Y XYZ COMPANY NEW YNRK 3. Edit the displayed RTI. Either: ● Type in a new one on top of the old one. . Use the editing functions (se[...]

2 INSTALLATION 1. 2. 3. 3-5 Programming thel DCode This four-digit code is necessary for secured polling, closed network communication, and transfer request. All parties in such communications must decide on an ID code beforehand because, if the codes are not the same, the communication will fail. Make sure that the unit is in 4. To store this ID C[...]

2 INSTALLATION 3-6 Programming Your Fax Terminal’s Telephone Number If you do not program this number, you will not be able to use Transfer Request. This is because the broadcasting terminal needs your number to send back the Transfer Result Report. 1. Make sure that the unit is in 4. Press Yes to store the num- standby mode. her. READY 100% 02 3[...]

2 INSTALLATION 1. 2. 3. 4. 3-7 Programming the Confidential Password To print a confidential message from the memory, you will need to enter the password. This procedure explains how to program a password into a new machine, and how to change the password. Make sure that the unit is in 5. Enter the new password. standby mode. Example: 6472 PASSWORD[...]

2 INSTALLATION 4. TRANSPORTING THE MACHINE If you have to move the machine to a new location, please do the following. ● ● ● ● ● ● ● Take out the cassette. Take out the master unit and cleaning unit. Caution : 1. Do not touch the master belt surface and avoid exposing it to light. 2. Do not tip the cleaning unit upside down or used to[...]

MEMO 27[...]

3 ROUTINE OPERATION 1. SENDING A FAX MESSAGE 1-1 Recommended Types of Document Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. 1. Size T 4.1” L Minimum r ~L[...]

3 ROUTINE OPERATION 6. Do — not send damaged documents ND’ Flatten 0 DOG EARED — _—— PAGES STUCK .D(jj TOGETHER Shuffle the stack BINDING HOLES Trim the edges — —— mm? ~) FOLDED TORN PATCHED TOGETHER L_l COPY Make copies 0 Make copies DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS Y .—— — — ‘CRAYON I ~,1 —.— Crayon —[...]

3 ROUTINE OPERATION 1-2 Quick Look Transmission Procedure 1. Make sure that the unit is in standby mode. 2. ● Contrast selection Page 34. ● Resolution selection Page 34. Carefully place the documents into the feeder face down along the guide. Note : Not more than 50 pages (20 lb. paper). SHUFFLE ~ ALIGN EDGES INSERT FACE DOWN ‘ ‘ ‘ Note :[...]

3 ROUTINE OPERATION 3. Press NO ● Page counting Page 35. 4. Press NO . 5. Dial using the ten-key pad. 6. Press Start . . Department code Page 36. ● Overseas Call Page 37. . Speed Dial Page 40. . Quick Dial Page 40. . Send Later Page 38. . Phoning and Faxing on the Same Call Page 46. . Turnaround Polling Page 58. . Alternative Destination Page 5[...]

3 ROUTINE OPERATION Possible Problems You want to take out the document Press the scanner release button, open the scanner, and take out the document. CAUTION: Do not pull outthedocument without opening thescanner, or you will damage the machine. You want to send more than 50 pages While the 50th page is being fed in during transmission place the f[...]

. 3 ROUTINE OPERATION Notes Concerning Transmission 1. 2. 3. Display REDIAL STANDBY If the line is busy or contact is impossible, the num- ber is automatically redialed up to 2 times at intervals of 5 minutes. (Contact your service rep- resentative to change these redial parameters if necessary. ) “REDIAL STANDBY” is displayed dur- ing the inte[...]

3 ROUTINE OPERATION 1-3 Selecting Contrast and Resolution + Contrast ● Press this key to change the contrast. . Darken ● Normal ● Lighten Normal — suitable for most purposes Darken – for documents with faint characters (e.g., written in pencil) Lighten — for documents with dark or patchy background + Resolution + Press this key to chang[...]

3 ROUTINE OPERATION 1-4 Page Counting Methods Quick Look Transmission Procedure, Page 30. When READY 100°b 02 30PM is displayed, you can select one of two types of page numbering. PAGES 00 KEY PAD)N . If you press No and goon to dial, page numbers will be printed out at the other end as p.1, p.2, p.3 and so on (simple page numbering). ● If you c[...]

3 ROUTINE OPERATION 1-5 Department Code Entry r Quick Look Transmission Procedure~Page 30. 1 L—.— When ‘EADY 100% 02,30PM is DEPT CO DE OOOO KPAD/N you may enter a four-digit This code is useful for tracking machine usage, as it is printed on many of the your Send Later transmission failed overnight, your office staff would be able much quick[...]

— 3 ROUTINE OPERATION 1-6 Making Overseas Calls There are two ways: direct dialing, and operator-assisted dialing. ● Direct Dialing ● + Operator-assisted Dialing + 1. When the machine asks you to 1. When the machine asks you to dial, press o I I dial, press On Hook o 2. Enter the country code of the 2. Tell the operator: other party. ● You [...]

3 ROUTINE OPERATION 1-7 Redialing 1. 2. 3. When the other end is busy, your terminal will automatically redial the other end up to twice, at five minute intervals, (or up to 4 times if you are transmitting from memory). However, if you wish, you can redial immediately using the following procedure. 1. Keep the handset on hook. 2. Press Pause/Redial[...]

3 ROUTINE OPERATION 2. Using the memory 5. 6. 7. 1. Using the memory allows the feeder to remain free for other operations. The first part of the procedure is the same as for not using memory, up to and including step 4. Then READY 100% 02 30PM I MEMORY TRANS~ Y/’N Press Yes . READY 100°rt 02 30PM */ QUICK /Sp EED/Kp AD Dial. Use Speed Dial, Qui[...]

3 ROUTINE OPERATION 1-9 Using Speed Dial and Quick Dial for Faxing The Quick Dial Key or Speed Dial Code that you select must have been programmed in advance. I Programming Quick Dial and Speed Dial, Page 78. ● Speed Dial + ● Quick Dial Example: Use Speed Dial 23. Example: Use Quick’Dial 07. 1. Place the document in the feeder. 1. Place the d[...]

3 ROUTINE OPERATION 1-10 Group Dialing If you are making a transfer request, polling reception, or broadcast from memory, you can dial more than one address. If you often communicate regularly in one of these ways with a certain group of addresses, you can enter them with just two keystrokes if you have programmed them into a group. Programming Gro[...]

3 ROUTINE OPERATION 2. RECEIVING FAX MESSAGES 2-1 Selecting the Reception Mode There are two reception modes. 1. Auto Receive You do not need to be by the machine when a fax message comes in. 2. Manual Receive You must be by the machine when a fax message comes in. To change the reception mode, press the key below the Auto and Manual Receive indica[...]

3 ROUTINE OPERATION 2-3 Substitute Reception (Receive File) When Receive File is lit, a message was received but stored in the memory because the printer was jammed or out of paper. Troubleshooting, Page 112. Check the operation panel to find out where the problem is. Caution: Do not switch the power off, or the memory will be erased. The message w[...]

3 ROUTINE OPERATION 2-4 Confidential Reception When the Confidential File indicator is lit, a confidential message has been received and stored in the memory. To print this message, you must enter the correct password. 1. PreSSl Function 117i 611 Yesl. 3. Press ‘ COPy ~ 1“ ~ The message is printed, then the machine returns to standby. 2. Enter [...]

3 ROUTINE OPERATION 3. USING THE UNIT FOR TELEPHONE CALLS 3-1 Making a Telephone Call There are two ways. . Using On Hook – You do not use the handset. Dial on the fax terminal keypad. . Using the handset — Just like a regular telephone set. USING ON HOOK DIALING USING THE HANDSET 1. 2. 3. 4. 5. Make sure that the unit is in 1. Make sure that t[...]

3 ROUTINE OPERATION 3-2 Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously 1. Pick up the handset. 2. Speak Note: If you hear a high-pitched tone, a fax is coming in. Press Start , . Then hang up. POSSIBLE PROBLEM If nothing happens after you press [-Start 1,[...]

3 ROUTINE OPERATION 1. 2. 3. 1. 2. If you want to talk after sending a fax Start the transmission. 4. If you want to send more pages to the other party: Transmission Procedure, Page 30. i) Place the pages in the feeder. ii) Ask the other party to press After the Communicating indica- Start . tor lights, press Voice Request When your machine’s buz[...]

4 ADVANCED FEATURES 1. TRANSMITTING 1-1 Keystroke Programs If you regularly transmit to, or poll, a particular destination or set of destinations using the same fea- tures, you can save repetitive keypad operation by storing the settings and destinations in a Quick Dial key. Before you store a program, refer to the Telephone List to determine which[...]

4 ADVANCED FEATURES 6. Press Yes to store the label, 7. You can now program a number ~ into this key for telephoning only. See “Programming Quick Dial and Speed Dial” for more infor- mation. Or press Function to return to standby mode. – Using a Program – a) Transmission Program 1) Place the documents into the feeder. 2) Select the required[...]

4 ADVANCED FEATURES – Editing – Programs cannot reedited. Tomodify aprogram, youmust enter thecomplete newprogram. lf you wish to store the modified program in the same Quick Dial key as the old one, you must erase the old program first using Function 60 as shown on the previous page. However, the label can be edited. Use Function 60 as explain[...]

4 ADVANCED FEATURES 1. 2. 3. 4. Make sure the unit is in standby mode. PreSS Memory . The Memory indicator will light. Place the original in the feeder. Select the contrast and resolu- tion. READY 100°~ 02 30PM DEPT CO DE OOOO KPADN Press NO I Department Code, page 36. I L 1 r 1 READY 100% 02 30PM */ OUICK/SPEED/K PAD 5. Dial using either a Quick [...]

4 ADVANCED FEATURES Cautions: 1. Donotswitch thepower of f,oryour message will beerased from memory. 2. While the terminal is scanning the document, do not leave the machine. If MEMORY OVER CLEAR FILE? Y/N appeared onthedisplay, your document was not stored completely because the memory was full. ● Press I Yes to clear this file. . Press ~ No to [...]

4 ADVANCED FEATURES 1-4 Confidential Transmission If the other end has memory and the confidential reception feature, you can use confidential trans- mission. The other end can only print the message after they enter their terminal’s programmed pass- word (see Function 89, page 25). For extra security, you can specify the password for the message[...]

4 ADVANCED FEATURES 1-5 Transfer Request This feature will cause a document to be transmitted to up to 30 destinations via a broadcasting station. e I P’71 p&!wl 1 J The message is stored in the memory of the broadcasting transmitter and transmitted to each desig- nated receiver sequentially. After the end of broadcasting, a Transfer Result R[...]

1. 2. 3. 4. 5. Make sure the unit is in standby mode. Press T cater wil ansfer Request The indi - Iight. If PROGRAM OWN TEL # appears, do Function 80 now. See page 24. Place the document in the feeder. Select the contrast and resolu- tion. READY 100C, 02 30PM PAGES 00 KEYPAD N Press hJo twice. ~ ~ (SAF means Store And Forward) Enter the number of t[...]

4 ADVANCED FEATURES Notes: 1. Full numbers must bedialed as follows, iftheyare international numbers. i) International dial access code ii) Country code iii) Telephone number 2. If you have an up-to-date copy of the broadcasting station’s Telephone List, you can use their Quick Dial, Speed Dial, and Groups to enter end receiver numbers. For a Qui[...]

4 ADVANCED FEATURES 1-6 Polling Transmission This feature allows you to leave a document in the feeder fora remote terminal to pick up (polling can- not be done from memory). Reception can take place as normal after you have set up a polling trans- mission. Note: Polling transmission can be either free or secured. Free polling – Secured polling ?[...]

4 ADVANCED FEATURES 1. 2. 3. 1-7 Turnaround Polling During routine transmission, if you select this feature, your terminal will automatically poll the terminal that you are sending to and ask it to send you any documents that it has ready for you to pick up. You will have topaylinecharges for both thetransmissionand reception of thepolleddocument. [...]

4 ADVANCED FEATURES 1-8 Alternative Destination During the keypad entry procedure for basic transmission, you can designate two destinations. If the first choice of destination cannot be reached, the machine will send the message to the alternative lo- cation. If the first destination is reached, the alternative will be disregarded. This is useful [...]

4 ADVANCED FEATURES 1. 2. 3. 1-9 Protection Against Bad Connections For this function to work: 1 ) The CSI of the called terminal must be the same as its telephone number. 2) The function must have been enabled in advance by a service technician. Your machine compares the last eight digits of the dialed number with the last eight digits of the re- [...]

4 ADVANCED FEATURES 1-13 Sending Abnormally Thick or Large Sheets Using the manual feed feature, you can ex- tend the maximum document width to A2 [23.4”] width, and the maximum document thickness to 0.4 mm [16 roils]. Manual feed should also be used for thinner pages than normal. If you wish tosendan original that is thicker than the recommended[...]

4 ADVANCED FEATURES 1-14 Batch Transmission 2. With batch transmission, if your machine sends a message from memory to a certain location, and if there are any other messages stored in the memory for that location, they will be sent on the same call. This will cut your telephone charges. If you wish to disable this function, please contact your ser[...]

4 ADVANCED FEATURES 1. Make sure thatyour machine isin standt y mode. READY 100% 02 30PM SET DOCUMENT 2. Press Polling Yes .The Polling indicator should be lit. READY 100% 02 30PM DEPT CO DE OOOO KPAD/N 6. 7. 3. Press fNO . I Dept Code, page 36 I If you do not wish to use a personal ID, press NO . Go to step 9. If you will use press Type Yes . a pe[...]

4 ADVANCED FEATURES 10. Press ‘Yes . 11. Either: ● READY 100% 02 30PM */ Q/s/ KpAD/s T/+RT ● Note: If TOO MANY STATIONS is dis- played, you can’t store the number you just entered. You will have to store the rest of your numbers later. Dial another number. Go to step 9 Press Start ! . If polling is time designated, a polling file list will [...]

4 ADVANCED FEATURES 2-3 Authorized Reception If youareconcerned about junk fax mail using up your paper supply, you can use authorized reception. This feature allows you to specify up to 30 terminals from which you will accept fax messages; all others will be shut out. The following functions control authorized reception: ● Function 57 — Author[...]

ADVANCED FEATURES – Removing a Terminal from Authorized Reception — 1. Pr(3SS Function 8 5 Yes . 3. CSI RTI Y’c XYZ NEW YORK 2. Press Yes consecutively until the RTI or CSI of the terminal that you wish to erase is displayed. CS1/’RTl Y/c XYZ CHICAGO Press clear to erase the RT1/CSl. The next programmed RTI or CSI is dis- played. ~ 4. Eithe[...]

4 ADVANCED FEATURES 2-4 Notification If your desk isnot near the fax machine, you can’t tell when a fax message has come in. However, if you switch notification on, the fax machine will send to your desk, or any location you wish, notification when a message has come in (provided that you have programmed the telephone number in advance using Func[...]

4 ADVANCED FEATURES Program as follows 3. Press Yes to store the number. REPEAT KEYPAD 4 TIMES Note If a number is already displayed, either: ● TO keep the number as it is, press I ‘Yes I . .To erase the number, press 2. Type in the telephone number at the built-in ten-key pad. Example: 2135558641 NOT I FY TEL# KPAD/ Y/N 21355586419~IB_~~B9S To[...]

4 ADVANCED FEATURES 2-5 Forwarding Ifyou switch forwarding on,yourmachine will send incoming faxmessageson toanother faxterminal (program the forwarding terminal number with Function 86 before doing the following procedure). Notes: 1. 2. 3. 4. Confidential receptions or messages received for transfer broadcasting are not sent to the forwarding term[...]

4 ADVANCED FEATURES – Programming the Forwarding Terminal Telephone Number – The forwarding terminal can either be: ● A fax machine on the same PBX as this machine. ● A fax machine on an outside line, but not connected to a PBX at that location, Program as follows: 1. PreSS , Function ~ 81 6 IYesl. FOR WARD I NG# KPAD/ Y/N 2135553761,~~~~I~[...]

4 ADVANCED FEATURES 3. 1. 2. OTHERS 3-1 Transfer Broadcasting Transfer broadcasting allows your machine to be a broadcasting station in a transfer request oper- ation (see page 54), if your ID code is the same as that of the requesting and receiving terminals. This is an automatic procedure — any terminal that hasthe same lDcodeas you can use you[...]

4 ADVANCED FEATURES 3-4 Using Your Machine as a Copier To make a single copy of a document, place the sheets in the feeder face down and press Copy . To make more than one copy of a document, use Function 77. 1. Make sure the machine is in 4. standby mode. READY 100% 02 30PM SET DOCUMENT z. PreSS I Function I I 7 7 I ~ Yes . MULTI COPY SET DOCUMENT[...]

4 ADVANCED FEATURES To switch ECM on or off: 1. PreSS Function 8 3 Yes . ECM ON ON-1 OF F-2 2. To switch ECM on, press I . To switch it off, press 2 . If the setting is correct, press Function . The top line of the display shows the cur- rent status. 3-6 User Function Keys m k This machine has four user function keys, F1 to F4, located at the left [...]

4 ADVANCED FEATURES 3-7 Reverse Order Stacking Normally the machine prints the pages of received messages in the order they came in. O -— However if you wish, the machine can output the mess- &/ l-’ age from the last page first to make it easier to distribute // / the received messages. This feature is also available for multicopy mode and [...]

4 ADVANCED FEATURES 3-9 Optional Equipment 1. 2. 3. 4. RS-232C Interface This is a digital interface that will allow you to connect the fax to a MacintoshTM personal computer for use as a back-up printer. Optional Memory Board The machine can be upgraded with an extra 1 Mbyte (73 letter-size pages of the CCITT#l Slerexe Ietter test chart) of memory[...]

5 PROGRAMMING AND PRINTING REPORTS 1. PROGRAMMING 1-1 Checking the Counters There are four counters. Tx : number of pages the machine has transmitted – Function 51 Rx : number of pages the machine has received – Function 51 Scan : number of pages scanned (includes copy mode) – Function 52 Print : number of pages printed (includes copy mode) ?[...]

5 PROGRAMMING AND PRINTING REPORTS 1-3 Switching Department Code On/Off To track machine use, you can allocate a four-digit department code to each user. If you switch Function 54 on, the machine will ask the user for a department code before each transmission or polling, and the department codes used for each communication will be listed on the TC[...]

5 PROGRAMMING AND PRINTING REPORTS 1-5 Programming Quick Dial and Speed Dial Using Quick Dial and Speed Dial, you can dial a facsimile or telephone on your terminal’s keypad by pressing only one key (for Quick Dial) or two keys (for Speed Dial). However, you have to program the Quick Dial key or Speed Dial Code in advance. When you have programme[...]

5 PROGRAMMING AND PRINTING REPORTS ● Quick Dial Key ● 1. PreSS Function 60 Yes . I QUICK# I SPEED 2. Press the key that you want to program. Example : Press 01 . Press No if you pressed the wrong key. Repeat step 2. Notes: 1. If USED AS PROGRAM KEY is displayed, this key already contains a keystroke program. Either: . Erase the program — preS[...]

5 PROGRAMMING AND PRINTING REPORTS 4. 5. 6. 7. 8. To store the number, press Yes , . FAX # 01 YIN SET TEL# FOR TALK? Either: . If you wish to program a telephone number, press Yes . Go to step 6. ● Press NO . Go to step 8. Enter the number at the ten-key pad, as in step 3. This must be a telephone num- ber, and not a fax number. Note: If you do n[...]

5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. 4. ● Speed Dial Code + PreSS Function 6 0 Yes lQUICK# H SPEED I Press Speed Dial SPEED# ¤~ KPAD N Enter the code that you want to program. Example : Press O 0 . Press No if you entered the wrong code. Go to step 2. [ I Notes: If SPEED # 00 Y/N/C and a number is displayed, this code is already programme[...]

5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. Editing a Quick Dial Key or Speed Dial Code If you want to change or delete any of the numbers that you programmed previously, do the fol- lowing. ● Quick Dial Key + PreSS Function 60 Yes . CIUICK# I SPEED Press the key that you want to program. Example : Press 01 . FAX # 01 Y/N/C 2135558632 Press No if[...]

5 PROGRAMMING AND PRINTING REPORTS 7. Enter the new telephone number 10. Type in a new one. Press Yes to at the ten-key pad, as in step 4. It store it. must not be a fax number. Example: 2015556487 OUICK# 01 Y PROGRAMMED I I TEL # 01 KPAD/ Y/N 1 1 11. Either: ● 8. Tostorethe number, press Yes . ● QUICK# 01 YfN PROGRAM LABEL? 9. Either: . If you[...]

5 PROGRAMMING AND PRINTING REPORTS 1. 2. 3. 4. + Speed Dial Code + PreSS ‘ Function , 6 ] [ O Jes ~ . 5. .—— To store the number, press I yes QUICK# 9 SPEED SPEED# 00 YIN PROGRAM LABEL? Enter the code that you want to 6. edit. Example : Press j Speed Dial i ~ O I O I . Press [ No I if you entered the wrong code. Repeat step 2. 8. Press r clea[...]

5 PROGRAMMING AND PRINTING REPORTS 1-6 Programming Groups You can designate more than one destination for broadcasting using the memory, polling reception or transfer request. If you regularly broadcast, poll or transfer to the same group of destinations (for example, your branch offices), it may be convenient for you to be able to designate all th[...]

5 PROGRAMMING AND PRINTING REPORTS 6. Enter a number that you wish to 7. Either: store in or erase from the group. ● Either: ● ● ● ● Quick Dial Key (fax no. only): e.g., press ~ 01 I . Speed Dial Code: e.g., press !SPeed Dial ‘!0’ 0. Full number: Type it at the built-in ten-key pad. Follow the rules in step 3 on page 79. Example: I Sp[...]

5 PROGRAMMING AND PRINTING REPORTS 1-7 Clearing a Polling File To cancel a preset poll-later reception program, first study the Polling File List (Function 72)and deter- mine the file number of the program that you want to cancel. Then carry out the following procedure. 1. PreSS Function 66 Yes 3. Press Yes . ~ An updated Polling File List is print[...]

5 PROGRAMMING AND PRINTING REPORTS 1. 2. 1. 2. 1-9 Clearing a Memory File To make room in the memory for a document that you want to store, or for a confidential message you may be expecting, you may erase some lower-priority documents using the following procedure. Before erasing a file, you might wish toviewthe contents of that file to check whet[...]

5 PROGRAMMING AND PRINTING REPORTS 2. AUTOMATICALLY PRINTED REPORTS 2-1 TCR (Transaction Confirmation Report) This report gives details on each communication made by your terminal. It is automatically output every 35 communications. Automat icTCR output can be enabled or disabled by a service technician. TCR ********** Your machine’s ID is here :[...]

5 PROGRAMMING AND PRINTING REPORTS 2-2 Error Report When a problem occurs during transmission or reception, this report is automatically printed. Check the report and retransmit those pages that were not sent. For pages not received, contact the remote location and request a retransmission. Keep these reports as they may be useful for a service tec[...]

5 PROGRAMMING AND PRINTING REPORTS 2-4 Transfer Result Report After the end of atransfer transmission, the broadcasting station sends you this report. The report lists the telephone numbers of the broadcasting station and the end receivers, and indicates whether each transmission was successful or not. Retransmit pages that were not transmitted, ei[...]

5 PROGRAMMING AND PRINTING REPORTS POLLING RECEPTION REPORT ************************ Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM) *****************************************************************************$ * * * * * ; FILE FILE TYPE DEPT. RESULTS GROUP REMOTE TERMINAL I ~ NO. CODE IDENTIFICATION * * * * * * *1 POLL[...]

5 PROGRAMMING AND PRINTING REPORTS 3. 1. USER-INITIATED REPORTS 3-1 TCR You may print the TCR at any time, using Function 70. PreSS Function 7 0 Yes . 2. Press COPY 1. 2. 3. I MODE NO 70 COPY/N FOR TCR PRESS Note: Press Function if you entered the wrong number. 3-2 Telephone Lists These lists contains all information concerning preprogrammed Quick [...]

5 PROGRAMMING AND PRINTING REPORTS 1. 2. 1. 1, 2, 3-3 Polling File List You may print information on a selected program or on all polling reception programs still in memory with Function 72. PreSS I Function 7 2 Yes . ALL FILES? coPY/ N 3. Enter the number of the file that you wish to see. Example: File 3 To list information on all polling files, g[...]

5 PROGRAMMING AND PRINTING REPORTS 3-6 Authorized Reception List To print a list of fax terminals selected for authorized reception, do the following. 1. PreSS Function 7 8 copy AU THC)RIZED REC LIST AUTHORIZED RECEPTION LIST ***** ************************* Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 10’9109:00 AM) * * REMOTE TERMI[...]

6 LOOKING AFTER THE MACHINE 1. REPLACING PAPER When the Add Paper 1 indicator islit, theuppercassette is empty. When the Add Paper 2indicator islit, the optional lower cassette is empty. To refill a cassette: 1. Take out the cassette. (Raise the end slightly, then slide it out gently.) I t 2. Open the lid. 3. Bend the new stack of paper a few times[...]

6 LOOKING AFTER THE MACHINE 2. REPLACING TONER When the Add Toner indicator starts to blink, thetoner cartridge is almost empty. Youwill be able to make 100 more copies before you have to change the cartridge. When the Add Toner indicator remains lit, it is time to install a new toner cartridge. 1. Take out the cassette. 2. Open the right cover (Pu[...]

6 LOOKING AFTER THE MACHINE 5. 6. Fit the pegs on the sides of the cartridge into the slots in the sides of the develop- ment unit. % w Rotate the cartridge up until it snaps into ~ position m II 7. Fit the handle onto the pin on the bottom left of the cartridge. Note: There are two possible types of handle, as shown in the diagram. 8. Turn the han[...]

6 LOOKING AFTER THE MACHINE 3. REFILLING THE STAMP When the stamp mark becomes 1. Remove the document tray. 2. Open the scanner cover. 3. 4. pale, refill the stamper as described below. Add no more than 2 drops of ink to the center of the stamp. Let the ink soak in. Caution : Don’t drink the ink. Close the ment tray cover and put back the docu -[...]

. 6 LOOKING AFTER THE MACHINE 4. REPLACING THE MASTER UNIT When the Replace Master indicator blinks, the master unit needs replacing. Also, if the copy quality has deteriorated, the master unit may need to be changed. To replace the master unit. 1. Open the upper unit by pushing the upper unit release button. Ur.xxw Urrit -.., Releese — -.. _. -[...]

6 LOOKING AFTER THE MACHINE 5. Push down on the bright green areas of the master unit to make sure each side is locked. 6. Take off the polyester cover that protects the master. Caution: Do not touch the belt surface and avoide exposing it to light. 7. Close the upper unit. 8. Press the Function key then enter 88. 9. Push Yes . 10. Push Yes . The m[...]

6 LOOKING AFTER THE MACHINE 5. REPLACING THE CLEANING UNIT When the Cleaning Unit indicator starts blinking, the cleaning unit is almost full of used toner. You can make 100 more copies before the indicator will remain lit and the cleaning unit must be replaced. 1. 2. Open the upper unit by pushing the upper unit release button. Note : Wear the pro[...]

6 LOOKING AFTER THE MACHINE 4. Push in the cleaning unit release lever in the direction of the arrow and take out the cleaning unit. Cautons: 1. Take out the cleaning unit slowly to prevent used toner from falling into the machine. 2. Do not tip the cleaning unit upside down or used toner may come out. 3. Do not incinerate waste toner. Toner dust m[...]

6 LOOKING AFTER THE MACHINE 8. Remove the wedge from the new clean- ing unit. 9. Install the new cleaning unit. Make sure that the lever moves back to secure the front end of the cleaning unit. Caution: Do not install the cleaning unit the wrong way round. The side with decals must face down when the upper unit is closed. 10. Slide in the master un[...]

6 LOOKING AFTER THE MACHINE 6. USER MAINTENANCE PROCEDURE To ensure that your terminal continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components and replacing the ozone filter. These procedures should be done every time your change the cleaning unit. When it is time to change the cleaning unit, the d[...]

6 LOOKING AFTER THE MACHINE Il. Open the Scanner Cover To open the scanner cover, please push the scanner release button. I ~ Scanner Cover 1 Separation Roller 2 RI Pressure Roller 1. Separation Roller Wipe the separation roller with the damp cloth while rotating it. A ‘-’’../ 2. RI Pressure Roller Wipe the RI pressure roller (all three segme[...]

6 LOOKING AFTER THE MACHINE 3 White Plate 4 RI Roller 5 Document Feed Roller and Pick-up Rollers 6 Exposure Glass 3. White Plate Wipe the white plate with the cleaning pen. ,/<fO”#’ ‘ . / r~ “r @ -’ ‘ k? .- 1 [ ! / d ‘r’ ‘~) / ,/ u J t ,,/ ( ‘< “/’” / ,/ +,. .m ‘ ,, =4’ ~ y- ., .’ , ‘ 5. Document Feed and Pi[...]

6 LOOKING AFTER THE MACHINE 6-2 Inside of the Machine 1. Remove the master unit, old cleaning unit and ozone filter. 1) 2) 3) 4) Open the upper unit by pushing the upper unit release button. Slide out the master unit (see page 100). Note: Do not tip it upside down, or the used toner inside may spill out. Remove the cleaning unit (see Remove the bla[...]

6 LOOKING AFTER THE MACHINE Il. Clean the Inside of the Machine 7. Charge Corona Wire “w7 //h A - 1 I II n=-%!ELf J[ Ir mn-lJ- . 1 --s!3 Ill II 11 II w Carefully wipe the wire with the cleaning pen. ChargeCorona Wire 8. Registration Roller 1. Lift up the registration pressure roller. 2. Clean the registration roller with the damp cloth while rota[...]

6 LOOKING AFTER THE MACHINE Ill. Install the new cleaning unit, master unit and ozone filter 1) Instal the new ozone filter. New Ozone Filter 2) Install the new cleaning unit. (see page 102) 3) Install the master unit. (see page 100) 4) Close the upper un 6-3 Paper Exit Section 1. Clean the hot roller str t. ppers 1) Pull the exit cover lever and o[...]

MEMO 111[...]

7 SOLVING PROBLEMS O Clear Original O Clear Copy o Line Fail 1. DOCUMENT JAM O Clear Original 1. Press the scanner release button. Open the scanner. 2. Carefully take out the jammed original. Do not leave any pieces inside. . This Page ● Pagel13 ● Pagel18 ● Document Jam A defective or non-recommended document type may cause a jam. ● Pages 2[...]

7 SOLVING PROBLEMS 2. COPY JAM When the Clear Copy indicator is lit, copy paper is jammed in the printer. There are five possible locations: ● Cassette entrance ● Below the upper unit ● Copy feed-out area ● Lower cassette entrance (for machines with the optional lower paper feed unit) ● Lower cassette guide plate (for machines with the op[...]

7 SOLVING PROBLEMS B. Below the Upper Unit 1. Press down theupperunit release but- ton to open the upper unit. 2. Open the upper unit. 3. Pull out the jammed paper carefully by the leading or trailing edge, or by the center if both edges are jammed. If the leading edge is jammed in the fusing unit, open the copy feed-out cover before clearing the j[...]

7 SOLVING PROBLEMS C. Copy Feed-out Area 1. Remove the copy tray. 2. Open the copy feed out cover. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Close the cover and replace the tray. 115[...]

7 SOLVING PROBLEMS D. Lower Cassette Entrance 1. Remove the lower cassette. Note : The lower cassette and op- tional paper feed unit shown here is the optional paper feed unit described on page 74. 2. Gently pull out the misfed paper. Do not leave any places inside. 3. Replace the cassette. E. Lower Cassette Guide Plate 1. Open the front cover, Opt[...]

7 SOLVING PROBLEMS 2. Pull down the blue lever to open the guide plate. 3. Gently pull out the misfed paper. Do not leave any fragments inside. 4. Close the guide plate until it locks. I ( /.———,—— ———— -.,–——— 1 –=__D-= — ) I ( /————— ———— .—— —— ——_—_m _ L=—- -- — ) I L J I ( /?[...]

7 SOLVING PROBLEMS 3. LINE PROBLEM If the Line Fail indicator is blinking there was a line problem. A poor line caused the communication to fail. Wait for the Communicating indicator to go out. Then press 1 Stop I . Check your copy tray for an Error Report. 4. OPERATING DIFFICULTIES STANDBY MODE READY 100% 0230PM SET DOCUMENT I The above ‘READY?[...]

7 SOLVING PROBLEMS RECEPTION/COPYING No printout; Add Paper indicator is lit No printout; Clear Copy indicator is lit. POLLING Dialing took place, but polling could not, POOR COPY QUALITY Stripes on copy. TELEPHONING You can’t receive phone calls; the unit only rings once then goes into receive mode. . The cassettes are empty. Add paper (see page[...]

7 SOLVING PROBLEMS 5. ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (e.g., noisy lines, crosstalk, disconnection during conversation, Iowsignals) also occur with fax- ing. Telephone callers can deal with these problems themselves (e.g., by speaking a bit louder), but fax machines c[...]

7 SOLVING PROBLEMS Code O-56 0-61 0-62 0-64 0-65 0-66 0-67 0-68 1-00 1-01 1-1o 1-17 1-30 1-33 1-71 2-xx 5-21 6-xx 9-01 9-02 9-06 9-07 9-08 9-09 9-1o 9-12 9-17 9-20 9-22 9-23 9-24 9-25 9-26 9-60 9-61 Possible Cause Same as for code 0-06. Document jam Improperly inserted document Document length exceeded maximum limit Same as for code 1-00 Scanner fe[...]

8 REFERENCE MATERIAL 1. SPECIFICATIONS Dimensions: Weight: Power Supply: Average Power: 18.3x 23.2x 1O.7(WXDXH) Excluding trays and handset 65.2 Ibs; excluding trays and handset 115 f 20 Vat; 60 i 1 Hz; single phase Standby : 40W Transmission : 95W Reception : 370 w Copying : 450 w Maximum Power: Copying : 900W Acceptable Document Dimensions: ADF C[...]

8 REFERENCE MATERIAL 2. GLOSSARY Most terms are explained on the pages where they occur (see the contents and the index). This glossary explains some terms that were not explained fully in the text. ADF (Automatic Document Feeder): A device which feeds the pages of a multipage document one at a time, in the order that you arranged the pages in the [...]

8 REFERENCE MATERIAL DPI (Dots Per Inch): This is the unit of resolution. The scanner scans your document according to the selected resolution. An 8-1 /2” x 10“ page is broken down into about 1,728,000 dots if standard resolution is used. (Digital compression techniques for G3 convert these into about 200,000 bits.) EFC: This is a digital data [...]

8 REFERENCE MATERIAL Pollinq File: This is a set of instructions (destinations to be polled, time of polling) for polling reception. Pulse Dialing: This method of dialng uses a string of pulses to represent each dialed digit. Reception: The act of receiving a document. Reduction: If your document iswiderthan thepaper available inthe other terminal,[...]

9 OTHERS 1. OFFICIAL NOTICE TO USERS USA FCC Notice To Users: 1. 2. 3. 4. 5. * The following information shall be provided to the telephone company, upon request of the telephone company: a) The FCC registration number. b) The Ringer Equivalence number. These units may not be used on party lines or coin telephones. The Telephone company (telco) has[...]

9 OTHERS Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own p[...]

9 OTHERS 2. HANDSET USER’S MANUAL INTRODUCTION This one-piece telephone consists of a handset and abase. All telephone features are included in the handset. “1 ‘andSe’ Base L COMPONENTS g 00 00 00 31 00000 00000 00000 Dial Switch Hook Switch Ringer Volume : /- Control Coiled Cord m“.”11111~ 7’ . . . . Ringer . ..- . J l-l “am ~ 128[...]

9 OTHERS INSTALLATION STEP 1 CONNECT THE TELEPHONE TO THE MACHINE Connect the coiled cord into the jack on the machine marked TEL (either TEL 1 or TEL 2). STEP 2 CHOOSE YOUR DIALING METHOD The dial switch on the side of the phone can be set for tone (TT) or dial pulse (DP) tele- phone service. Make sure you choose the correct dialing method — ton[...]

9 OTHERS MAINTENANCE AND SAFETY INFORMATION Although your telephone is designed to be maintenance free, it contains sensitive electronic parts. Treat it with care to assure best performance. AVOID ROUGH TREATMENT Avoid dropping the handset, and replace it gently on the telephone base after use. The original packaging should be used for protection i[...]

9 OTHERS WARNING: Avoid using the telephone during electrical storms in your immediate area. Urgent calls should be brief. Even though your telephone company may be using protective measures to limit electrical surges from entering your home, absolute protection from lightning is impossible. If you suspect a gas leak, report it immediately, but use[...]

9 OTHERS NOTICE TO USERS U.S.A FCC REQUIREMENTS (1) Thistelephone compIies with Part680f the FCCrules. Onthebottom oftelephone's baseis alabel that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company. (2) The REN [...]

9 OTHERS CANADA NOTICE: The Canadian Department of Communications label identifies certified equipment. This certifica- tion means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing t[...]