Ricoh DSm620 manual

Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 124 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.960000 mm B2596508 Operatin g Instruct ions General Settings Guide Read t his manual careful ly befor e you use thi s machine a nd keep it handy for futu re refer[...]

Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 124 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.960000 mm In acc ordance w ith IEC 604 17, th is machin e uses the follow ing symbol s for t he main p ower swit ch: a a a a means POWER ON. c c c c means ST AND [...]

i Manuals f or This M achine The following manuals describe the oper ational procedures of thi s machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine ty pe. ❒ Adobe Acr obat Reader is nec essary to view t he manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1 “O[...]

ii ❖ ❖ ❖ ❖ Manuals for DeskTopBind er Lite DeskTopBinder Lite is a utili ty included on t he CD-ROM labeled “ Scanner Driv er & Do cumen t M anage ment Ut ilitie s ” . • DeskTopBinder Lit e Setup Guide (PDF file - CD-ROM2) Describes the installation of, and the operat ing environment for DeskTop- Binde r Lite in detai l. This guid[...]

iii Machi ne Types This ma chine c omes in tw o mod els whic h vary by c opy speed . *1 18 copies/minute (feeding from Optional Paper Tray Unit ) Type 1 Type 2 *1 Copy speed 16 copies/minute (A4 K , 8 1 / 2 " × 11" K ) 20 copies/minute (A4 K , 8 1 / 2 " × 11" K ) KirC2_AEzenF_FM.book Page iii Wednesday, April 27, 2005 7:13 P M[...]

iv What You Can Do with This Machine The follow ing introdu ces the functions of this ma chine, and the re levant manu- als containing detailed information about them. Pr oducts mar ked wit h * are opt iona l. For detail s about opt ional p roduc ts, s ee p.13 “ Opt ions ” , or contact yo ur local dealer. Copier, Facs imile, Printer, and Scanne[...]

v Fax Transmissi on and Reception through the Internet • You can send fax document s through e-m ail by specify ing the recipient's e-mail address (Trans- mittin g Int ernet F ax). You can re ceive se nt docu ments via Internet Fax, or f rom comput- ers (Receiving In ternet Fax ). See Facsimile Reference<Basic Fea- tures> . Using th e [...]

vi Monitoring the Mac hine Using a Computer You can m onitor machine status and change settings usi ng a computer. • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web browser , you can use a computer to view the ma- chine's status, such as to check on paper quan tities, or mi sfeeds, e tc. See Networ k Gui de . • [...]

vii TABLE OF CONTENTS Manuals for This Machin e ...... ..... ........ ...... ....... ...... ....... ...... ........ ..... ........ ..... ........ . i Machine T ypes ...... ..... ........ ..... ........ ..... ........ ..... ........ ..... ........ ...... ....... ........ ...... .... iii What You Can Do with This Ma chine ....... ..... ........ .....[...]

viii Address Book..... ...... ....... ...... ....... ...... ........ ....... ...... ....... ...... ........ ..... ........ ..... ...... 43 Registering Destin ation Informat ion ........ ....... .......... .......... ....... .......... ....... .......... .... 44 Registering Sender Information .... .......... ....... .......... .......... ....... ...[...]

ix 7. Security Security ....... ...... ........ ..... ........ ..... ........ ........ ..... ........ ..... ........ ..... ........ ..... ........ ...... 97 Primary Securit y Functions ........... .......... ....... .......... ....... .......... ....... .......... .......... .... 97 Extended Security Functio n .............. .......... ....... ....[...]

x KirC2_ AEzenF _FM.boo k Pag e x Wed nesday , April 27, 2 005 7:13 P M[...]

1 Copyrights and Trademarks Trademar ks Micr osof t ® , Window s ® and Windows NT ® are registered trademarks of Micr o- soft Corpor ation in the U nited States and /or other countries. PostScript ® and A cro bat ® are a registered trademark o f Adobe Systems In corpo- rated. Bluetooth ™ is a trademark of the Bluetoo th SIG, Inc. (Special I [...]

2 Information about Inst alled Software expat • The softwar e including controller, etc. (hereinafter “ software ” ) in stal led on this product us es the expat Version 1.95.2 (hereinafter “ expat ” ) under the con- dition s ment ioned b elow. • The prod uct manufactur er provides w arranty and sup port to th e software of the produ ct [...]

3 Redistribution and use in source and binary forms, with or without modifica- tion, are permitt ed provided that the following condition s are met: A R e d i s t r i b u t i o n s o f s o u r c e c o d e m u s t r e t a i n t h e a b o v e c o p y r i g h t n o t i c e , t h i s l i s t of condi tions and the follo wing disclaimer. B Redist ributi[...]

4 • This p roduct i ncludes sof tware dev eloped by Jonathan S tone and J ason R. Thorpe for th e NetBS D Proj ect. • This prod uct includes softwar e developed by th e University of Californi a, Lawren ce Berke ley Labora tory and it s contrib utors . • This prod uct include s s oftwa re dev elop ed by Chri stos Z oula s. • This produc t i[...]

5 e) The so urce code of the Sablot ron software is available at: http://www.ginger- all.com. f) MPL 1.1 is avail able at: http://www.mozi lla.org/MPL /MPL-1.1.html. JPEG LIBRARY • The sof tware installe d on this produc t is based in part on the wor k of the In- depe nde nt JPE G Group . SASL CMU libsasl Tim Marti n Rob Earhart Rob Siemborski Co[...]

6 MD4 Co pyri ght (C ) 1990 -2, RS A Dat a Secu rity , Inc. All ri ghts rese rved . Lice nse to cop y and us e this sof tware is grante d provid ed tha t it is ide ntified as the “ RSA Data Security, Inc. MD4 Message-Digest Algorit hm ” in all material mention ing or referencing this software or this function. License is al so granted to make a[...]

7 How to Read This Manual Symb ols The f ollowing s et of symbols i s used in this m anual. R WARNING: This symbol ind icates a potentially hazardous situation that mi ght result in death or serious i njury when you misuse the mac hine without following t he in- struc tions under thi s symb ol. Be su re to re ad t he ins tructi ons , all of whic h [...]

8 ENER GY ST AR Pr ogra m • Low Powe r mode This produ ct aut omatica lly lo wers its powe r cons umpt ion 1 min ute afte r fin- ishing th e last co py or pr int job. Fax recept ion and p rinting i s still po ssible in Low Power mode, but to make copies, you have to p ress the operati on switch first. For details abo ut how to change the int erva[...]

9 Specifications Recycled Paper In acco rdance wi th the ENERGY S TAR Program , we recom mend use of recy cled paper which i s environmentally friendly. Please contact your sales representa- tive for rec ommende d paper. Copier only Fax, printer, or scanner installed Low P ower mode Power con- sumption 40 W 45 W Default inter - val 1 minute 1 minut[...]

10 KirC2_ AEzenF _FM.boo k Page 10 Wedn esday, April 2 7, 200 5 7:13 PM[...]

11 1. Getting Started Guide to Co mponents 1. Exposur e glass cov er (optional ) or ADF (optional). See p.13 “ Ext ernal Opti ons ” 2. Exposur e glass Place originals here face dow n. 3. Internal tray 2 ( 1 bin tray) (option- al) The indicator lights when paper is deliv- ered to internal tray 2. I f internal tray 2 has not been installed, the i[...]

Getting Sta rted 12 1 6. Main power switch If the machine does not operate after turning on the operation switch, check the mai n pow er sw itch is tu rned on. If it is off, t urn it on. 7. Main power indicator Ligh ts when the main powe r switch is turned on, and goes off when the switc h is turned off. 8. On indicator Lights when the operation sw[...]

Options 13 1 Optio ns Ext erna l Opti ons 1. Exposur e glass cover Lower this cover over originals. 2. ADF Place stacks of origi nals here. They will feed in automatically. 3. Internal tray 2 (1 bin tray) If you sele ct this as the outp ut tray, cop- ied paper is delivered here face down. Note ❒ Internal tray 2 can on ly be insta lled for Type 2 [...]

Getting Sta rted 14 1 Internal Options A Fax unit Allows you to use the facsimile functi on. B Prin ter/ Sc ann er unit Allows you to use the printer and scanner functions. C Parallel po rt IEEE 1284 interfa ce board Allows you to connect to an IEEE 1284 cable. D IEEE 1394 interface boar d Allows you to connect to an IEEE 1394 cable. E IEEE 802.11b[...]

Control Panel 15 1 Control Panel This illust ration shows the co ntrol panel o f the machine wit h options fully in- stalled . 1. Fax funct ion keys Referenc e Facsim ile Refere nce <Basic Featur es> and Fa csimile Reference <Advanced Features> 2. { { { { Facs im ile } } } } key Press to activate the facsimile functio n. 3. Scanner/Fa x[...]

Getting Sta rted 16 1 14. { { { { Clear/Stop } } } } key • Clear: Clears an entered numeric value. • Stop: Stops a job in progre ss, such as scan- ning, faxing, or printing . 15. Main power ind icator and On indicator The m ain power in dicator ligh ts when the main pow er sw itch is tur ned on . Th e On indi cator ligh ts when the o peration s[...]

Control Panel 17 1 Display The display pa nel shows machine stat us, error messages, and function menus. Important ❒ A for ce or i mpact of mor e than 30 N (abo ut 3 kg f) wi ll da mage t he disp lay. The copy di splay is set as the default screen when the machin e is turned on. When you select or specify an item on th e display, it is highlighte[...]

Getting Sta rted 18 1 Common key o perations The follow ing keys are co mmon to all screens: ❖ ❖ ❖ ❖ Key list [ Cancel ] Deletes a selected function or e ntered values, and then the pr evious di spla y re tur ns. [ Exit ] The previous di splay returns. [ Stop ] Stops a job in prog ress. [ Yes ] Acknowledges a selected fu nction or an entere[...]

19 2. Combined Function Operations Changing Modes Note ❒ You cannot sw itch modes in any of th e following situations: • When scanning a fax m essage for transmission • During immediate transmissio n • When accessin g User Tools • Dur ing On h ook di alin g for f ax tra nsmis sion • Whil e sc ann ing an o rig inal ❒ The copying scr ee[...]

Combined Funct ion Operations 20 2 - - - - System Re set The machine returns automatically to its initial condition when the j ob is fin- ished, after a certain period of time has elapsed. This functi on is called “ System Reset ” . Note ❒ You can c hange the System Reset time . See p. 32 “ System Auto Reset Timer ” . KirC2_ AEzenF _FM.bo[...]

Multi-Acce ss 21 2 Multi- Access You can carry out another job using a different function while the current job is being p erformed. Performing multiple functions simultaneously lik e this is called “ Mult i-a cces sing ” . This allows you to handle jobs efficiently, reg ardless of how the machine is being used. F or example: • You can ma ke [...]

Combined Funct ion Operations 22 2 - - - - Functi on com patibili ty The ch art show s functi on compa tibility when prin t prior ity is se t to “ Interlea ve ” . See p.28 “ Prin t Pri ority ” . b … means that th ese function s can b e used toge ther. $ … means that you can interr upt the current job with Functio n keys to proceed to a [...]

23 3. User Tools (System Settings) User T ools Me nu (Sys tem Sett ings) Referenc e For details about Interface Sett ings and File T ransfer, see Networ k Guid e . For details about parallel i nterface, see Pri nter Referen ce 2 . ❖ ❖ ❖ ❖ General Features (See p.28 “General Features”.) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.30 “Tr[...]

User Tool s (Syst em Setti ngs) 24 3 ❖ ❖ ❖ ❖ Timer Settings (See p.32 “ Tim er Setti ngs ” .) ❖ ❖ ❖ ❖ Interface Settings • For details abou t network settings , see Netw or k Guide . • For details about parallel in terface, see P rinter Ref erence 2 . ❖ ❖ ❖ ❖ File Transfer See Networ k Gui de . Paper Type : Tray 3 No[...]

User Tool s Menu (System Set tings) 25 3 ❖ ❖ ❖ ❖ Key Operator Tool s (See p.34 “ Key Operator Tools ” .) Default (MFP) Default (Copier onl y) User Code M anagement Copier Off Off Facsim ile Off Scanner Off Printer Auto Program Key Co unter Mana gement All Off Of f Key Operator C ode Off Extended Secu rity Off Display /Print Co unter —[...]

User Tool s (Syst em Setti ngs) 26 3 Accessi ng User T ools ( System Set tings) This sectio n is for key operator s in charge of this m achi ne. User Tools allow you to change or set defau lt s. Note ❒ Operations for system settings dif- fer from normal operations. Al- ways quit User Tools when you have finished. See p.27 “ Quitting User Tools [...]

Accessi ng User Tools ( System Set tings) 27 3 Quitting User Tools A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. Hook Dial On Hook Dial P ause/ R edial _ ABC DEF MNO JKL GHI Clear Modes User T ools/ Counter Clear/Stop Star t AAH027S KirC2_ AEzenF _FM.boo k Page 27 Wedn esday, April 2 7, 200 5 7:13 PM[...]

User Tool s (Syst em Setti ngs) 28 3 Settings You Can C hange with User Tools Referenc e To access User Tools, see p.26 “ Accessing User Tools (System Settings) ” . General Feat ures ❖ ❖ ❖ ❖ Panel To ne The beeper (key tone) sound s when a key is pressed. Note ❒ Default: On ❖ ❖ ❖ ❖ Copy Coun t Display The co py count er can be[...]

Settings Yo u Can Change w ith User Tools 29 3 ❖ ❖ ❖ ❖ Output: Copier (copier) You can specif y a tray to which documents are d elivered. Note ❒ Default: Internal tray 1 ❖ ❖ ❖ ❖ Output: Facsimile (facsimile) You can specif y a tray to which documents are d elivered. Note ❒ Default: Internal tray 2 ❖ ❖ ❖ ❖ Output: Printer[...]

User Tool s (Syst em Setti ngs) 30 3 Tray Paper Sett ings ❖ ❖ ❖ ❖ Tray Paper Size:T ray 1 – 4 Select the size of th e paper l oaded i n the pa per tray. • Type 1 • The paper sizes you ca n set for T ray 1 are as f ollows: A3 L , B4JIS (Japanese Industrial Standard) L , A4 KL , B5JIS KL , A5 K , 11" × 17" L , 8 1 / 2 " [...]

Settings Yo u Can Change w ith User Tools 31 3 Referen ce p.88 “ Changing the Paper Size ” ❖ ❖ ❖ ❖ Paper Type: Bypass tray Set the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: • recyc led pape r, specia l paper, colour p aper, let terhea d, [...]

User Tool s (Syst em Setti ngs) 32 3 Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a spec ified period has passed, fo llowing job comp letion, the machine automat ical ly turns off, in or der to con serve ene rgy. This functi on is called “ Auto Off ” . The machine status after the Auto Off operation is referred to as “ Off mode ” , o[...]

Settings Yo u Can Change w ith User Tools 33 3 ❖ ❖ ❖ ❖ Copier Auto Reset Timer Speci fy the ti me to el apse befo re co pier m odes rese t. Note ❒ If [ Of f ] is selected , the machine does not automaticall y switch to the u ser code entry scree n. ❒ Default: On , 60 sec. ❒ The time can be set from 10 to 999 second s, using the numbe [...]

User Tool s (Syst em Setti ngs) 34 3 Key Operator Tools The key o perator must set th e following ite ms. For settings or m ore information, contact the key operato r. It is recomme nded that the key o perator program a key op erator code whe n per- form ing the settings. See p. 34 “ Key Op era tor C ode ” . ❖ ❖ ❖ ❖ User Code Manag emen[...]

Settings Yo u Can Change w ith User Tools 35 3 ❖ ❖ ❖ ❖ Extende d Security Specify whether or not to u se the secu rity functi on. Note ❒ Default : Off ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.34 “ Key O per ator Code ” . Referen ce For details about security, see p.97 “ Secu rity ” . ❖ ?[...]

User Tool s (Syst em Setti ngs) 36 3 D Sele ct [ Display/Print Count er ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. E Press [ Prin t ] . F Press the { { { { Start } } } } key. G Press the { { { { User Tools/ Counter } } } } key. ❖ ❖ ❖ ❖ Counter per User Code Allow s you to v iew and pr[...]

Settings Yo u Can Change w ith User Tools 37 3 ❖ ❖ ❖ ❖ Address Book Management You can a dd, cha nge, or dele te user info rmatio n in the A ddress Bo ok, and fac - simile/scanner function s destinations. For de tails abou t these ope rations , see p.45 “ User Code (MFP) ” , p.55 “ Fax Destination ” , an d p.64 “ E-ma il De stin a[...]

User Tool s (Syst em Setti ngs) 38 3 ❖ ❖ ❖ ❖ Address Book: Print List You can print the destination list regist ered in the Address Book. • Destinatio n List Prints the destination list registered in the Addre ss Book. • Group Destinati on List Print s the g roup destin ation list registe red in the A ddres s Book. • Quick Dial Label [...]

User Code ( For machi ne with copier function only) 39 3 User C ode (F or mac hine with c opier function only) Registe r user codes t o restrict copier functions to certain users, an d check on thei r use of cop ier functions: Register ing a New User Code A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set tin[...]

User Tool s (Syst em Setti ngs) 40 3 Changing a User Cod e Note ❒ Even if you change a user code, the counter value will not be clear ed. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . C C C C Se[...]

User Code ( For machi ne with copier function only) 41 3 F F F F Sele ct [ Per User Code ] or [ All User Codes ] us ing { { { {U U U U} } } } or { { { {T T T T} } } } , and th en pre ss th e { { { { OK } } } } key. Whe n select ing [ All User Codes ] , a confirmation message appears. Press [ Yes ] , and then proceed to step I . G G G G Enter the re[...]

User Tool s (Syst em Setti ngs) 42 3 Printing the Counter for Each User Code You can pr int out the count er for each user code. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . C C C C Sele ct [ Key[...]

Address Bo ok 43 3 Address Boo k Registering user inform ation, su ch as fax numbers and e-mail addresses, in the Ad dress Bo ok allows you to m an- age t hem to geth er. Important ❒ Address Book d ata is stored in memory. It can be lost if there is s om e k in d of m e mo r y fa i lu r e. T he manufacturer sh all not be respo n- sibl e for an y [...]

User Tool s (Syst em Setti ngs) 44 3 Register ing Destination Information ❖ ❖ ❖ ❖ Registering the destination name • User Name Register the destination name. This is the basic info rma tion r e- quired for managi ng destina- tions. Refe rence p.45 “ User Code (MF P) ” ❖ ❖ ❖ ❖ When usi ng the fax func tion • Fax Settings Regi[...]

User Code (MFP) 45 3 User C ode (MFP ) Register user co des to restric t the fol- lowing functions to c ertain users, and check th eir use of each function : • Copier • Facsim ile • Scanner • Printer Note ❒ The number of copies scanned in using the scanner functi on is count ed for ea ch use r code . Thi s al- lows you to check each u ser[...]

User Tool s (Syst em Setti ngs) 46 3 E E E E Sele ct [ Program/Change ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . F F F F Enter the registration number you want to program using the number keys or the Qu ick Dial key s, an d then pre ss t he { { { { OK } } } } key. G G G G Enter the user (de[...]

User Code (MFP) 47 3 F F F F Enter the registration numb er of the destination you want t o change using the number keys or the Quick Dial keys, and then pre ss th e { { { { OK } } } } key. Searching to select a registered user code by nam e A Press [ S earch ] . B Select [ Searc h by Name ] using { { { {U U U U} } } } or { { { {T T T T} } } } , an[...]

User Tool s (Syst em Setti ngs) 48 3 C Enter the re gistration numb er of the destination you want to change using the number keys, and then press the { { { { OK } } } } or { { { { # } } } } key. D Press th e { { { { OK } } } } key. Searching to select a registered user code by us er code A Press [ S earch ] . B Select [ Se arch by U ser Code ] us [...]

User Code (MFP) 49 3 C Enter the e- mail addres s of the destination you w ant to change using the n umber ke ys and the Quick Dia l keys, and then press th e { { { { OK } } } } key. Refe rence For details about entering text, see p.95 “ Entering Text ” . D Press th e { { { { OK } } } } key. E Select the destination you want to c hange using { [...]

User Tool s (Syst em Setti ngs) 50 3 F F F F Enter the registration number you want to del ete using the number key s or the Qu ick Di al ke ys, an d then press the { { { { OK } } } } key. Searching to select a registered user code by nam e A Press [ S earch ] . B Select [ Searc h by Name ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and[...]

User Code (MFP) 51 3 C Enter the user code of the desti- nation you want delete usin g the number keys, and then press th e { { { { OK } } } } or { { { { # } } } } key. D Press th e { { { { OK } } } } or { { { { # } } } } key. E Press th e { { { { OK } } } } key. Searching to select a registered user code by f ax number A Press [ S earch ] . B Sele[...]

User Tool s (Syst em Setti ngs) 52 3 E Select the destination you want to delete using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pres s the { { { { OK } } } } key. G G G G Pre ss th e { { { { OK } } } } key. H H H H Pre ss [ UserCode ] . I I I I Pre ss th e { { { { Clear/Stop } } } } key, and then press the { { { { OK } } } } key. J[...]

User Code (MFP) 53 3 Printing the Counter for Each User Code You c an print out the counte r made under each user code using [ Print Count er ] , [ Transm ission C ounte r ] , or [ Scanner Coun ter ] . A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} }[...]

User Tool s (Syst em Setti ngs) 54 3 Clearing t he Counter A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . C C C C Sele ct [ Key Operator Tools ] usin g { { { {U U U U} } } } or { { { {T T T T} } } [...]

Fax Destinati on 55 3 Fax De stinatio n Register fax destinations, so you do not need to enter them each time, and can send d ocuments scanned in using the fax function. • It is easy to select the fax destination if you regist er a “ User (Destination) Name ” for the fax destination. • You can register fax destinations as a group. You can p[...]

User Tool s (Syst em Setti ngs) 56 3 E E E E Sele ct [ Program/Change ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . F F F F Enter the registration number you want to program using the number keys or the Qu ick Dial key s, an d then pre ss t he { { { { OK } } } } key. G G G G Enter the user (de[...]

Fax Destinati on 57 3 To set label insertion When Label Insertio n is set t o On, the r ecei ver 's na me is pri nted on the fax message w hen it is rece ived at the other end. A Select [ On ] or [ Off ] usin g { { { {U U U U} } } } or { { { {T T T T} } } } , and then pres s the { { { { OK } } } } key. J J J J Enter the fax number using the nu[...]

User Tool s (Syst em Setti ngs) 58 3 B Select [ Searc h by Name ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. C Enter th e characters of the des- tination you want to change us- ing the num ber keys and the Quick Dia l keys, and then press th e { { { { OK } } } } key. Refe rence For details abou[...]

Fax Destinati on 59 3 Searching to select a registered fax destination by user code A Press [ S earch ] . B Select [ Se arch by U ser Code ] us - ing { { { {U U U U} } } } or { { { {T T T T} } } } , and t hen pres s the { { { { OK } } } } key. C Enter the user code of the desti- natio n you want to ch ange us- ing the number ke ys, and t hen press [...]

User Tool s (Syst em Setti ngs) 60 3 D Press th e { { { { OK } } } } key. E Select the destination you want to cha nge, a nd the n pres s the { { { { OK } } } } key. G G G G Pre ss th e { { { { OK } } } } key. H H H H Pre ss [ Dest. ] . I I I I Sele ct [ Fax Settin gs ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press t he { { [...]

Fax Destinati on 61 3 C Enter th e characters of the des- tination you want to delete us- ing the num ber keys and the Quick Dia l keys, and then press th e { { { { OK } } } } key. Refe rence For details about entering text, see p.95 “ Entering Text ” . D Press th e { { { { OK } } } } key. E Select the destination you want to delete using { { {[...]

User Tool s (Syst em Setti ngs) 62 3 C Enter the user code of the desti- nation you want delete usin g the number keys, and then press th e { { { { OK } } } } or { { { { # } } } } key. D Press th e { { { { OK } } } } or { { { { # } } } } key. E Press th e { { { { OK } } } } key. Searching to select a registered fax destination by fax number A Press[...]

Fax Destinati on 63 3 E Select the destination you want to delete using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pres s the { { { { OK } } } } key. G G G G Pre ss th e { { { { OK } } } } key. H H H H Pre ss [ Dest. ] . I I I I Sele ct [ Fax Settin gs ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press t he { { {[...]

User Tool s (Syst em Setti ngs) 64 3 E-mail Dest inatio n Register e-mail d estinations, so you do not need to enter e-mail ad dresses ever y ti me, and c an s end s can fil es b y e-ma il, or s end fa x do cume nts by In- ternet Fax . • It is easy to select the e-mail desti- nation if you register “ User (Desti- nati on) Name ” for the e-ma [...]

E-mail Dest inatio n 65 3 G G G G Enter the user (destinati on) name using the number keys and the Quick Dial k eys, and then pres s the { { { { OK } } } } key. Note ❒ You can use th e user name when selecting an address to send to. ❒ You can register the user code after the user name. For details, see p.45 “ User Co de ( MFP) ” . Referen c[...]

User Tool s (Syst em Setti ngs) 66 3 A Select [ On ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. B En ter the sen de r's pas sw ord using the number keys , and then pr ess the { { { { OK } } } } key. Note ❒ You can enter up to eight digits. K K K K Pre ss th e { { { { Cancel } } } } key. [...]

E-mail Dest inatio n 67 3 D Press th e { { { { OK } } } } key. E Select the destination you want to c hange using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pres s the { { { { OK } } } } key. Searching to select a registered e-mail destination from Destination List A Press [ S earch ] . B Select [ Displ ay Destin ation Lis t ] using [...]

User Tool s (Syst em Setti ngs) 68 3 Searching to select a registered e-mail destination by f ax number A Press [ S earch ] . B Select [ Search b y Fax No. ] us ing { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. C Enter the fax number of the destination you w ant to change using the number keys , and the[...]

E-mail Dest inatio n 69 3 I I I I Sele ct [ E- mail Settings ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press t he { { { { OK } } } } key. J J J J Enter the new e-ma il address u s- ing the number keys and the Quick Dial k eys, and then pres s the { { { { OK } } } } key. K K K K When using the e-mail addr ess as a sender, sel[...]

User Tool s (Syst em Setti ngs) 70 3 C Enter th e characters of the des- tination you want to delete us- ing the num ber keys and the Quick Dia l keys, and then press th e { { { { OK } } } } key. Refe rence For details about entering text, see p.95 “ Entering Text ” . D Press th e { { { { OK } } } } key. E Select the destination you want to del[...]

E-mail Dest inatio n 71 3 Searching to select a registered e-mail destination by us er code A Press [ S earch ] . B Select [ Se arch by U ser Code ] us - ing { { { {U U U U} } } } or { { { {T T T T} } } } , and t hen pres s the { { { { OK } } } } key. C Enter the user code of the desti- nation you want delete usin g the number keys, and then press [...]

User Tool s (Syst em Setti ngs) 72 3 D Press th e { { { { OK } } } } key. E Select the destination you want to delete using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pres s the { { { { OK } } } } key. G G G G Pre ss th e { { { { OK } } } } key. H H H H Pre ss [ Dest. ] . I I I I Sele ct [ E- mail Settings ] using { { { {U U U U} } }[...]

Register ing Dest inations to a Group 73 3 Registe ring Destinat ions to a Group Register destinations to a group to easi ly control register ed fax , e-mail and folders for each group. To group d estinations, the groups must be registered beforehand. Note ❒ You can register up to 10 groups. Register ing a New Group A A A A Pre ss th e { { { { Us[...]

User Tool s (Syst em Setti ngs) 74 3 H H H H Pre ss th e { { { { OK } } } } key. The “ Programme d ” messa ge ap- pears, and then the “ Group ” dis- play r eturns. I I I I Pre ss th e { { { { User Tools/ Counter } } } } key. Register ing a Destination to a Group A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ [...]

Register ing Dest inations to a Group 75 3 L L L L Pre ss th e { { { { OK } } } } key. The “ Programme d ” messa ge ap- pears, and then the “ Address Book ” di spl ay r eturn s. M M M M Pre ss th e { { { { User Tools/ Counter } } } } key. Deleting a Destination fr om a Group A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B[...]

User Tool s (Syst em Setti ngs) 76 3 Searching to select a destination registered in a group from Destination List A Press [ Se arch ] . B Select [ Display D estinati on List ] usin g { { { {U U U U} } } } or { { { {T T T T} } } } , and then press th e { { { { OK } } } } key. C Select the destinati on you want to delete using { { { {U U U U} } } } [...]

Register ing Dest inations to a Group 77 3 D Press th e { { { { OK } } } } key. E Select the destinati on you want to delete using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. Searching to select a destination registered in a group by e-mail address A Press [ Se arch ] . B Select [ Search by E- mail Ad[...]

User Tool s (Syst em Setti ngs) 78 3 Displaying the Destinations Registered in Groups A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . C C C C Sele ct [ Key Operator Tools ] usin g { { { {U U U U} } [...]

Register ing Dest inations to a Group 79 3 C Select th e group you want to display using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key. Searching to select a registered group by registration number A Press [ S earch ] . B Select [ Searc h by Regi stration No. ] using { { { {U U U U} } } } or { { { {T T [...]

User Tool s (Syst em Setti ngs) 80 3 C Enter th e characters of the des- tination you want to change us- ing the num ber keys and the Quick Dia l keys, and then press th e { { { { OK } } } } key. Refe rence For details about entering text, see p.95 “ Entering Text ” . D Press th e { { { { OK } } } } key. E Select th e group you want to change u[...]

Register ing Dest inations to a Group 81 3 Deleti ng a Group A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syst em Set ting s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key . C C C C Sele ct [ Key Operator Tools ] usin g { { { {U U U U} } } } or { { { {T T T T} } [...]

User Tool s (Syst em Setti ngs) 82 3 C Select th e group you want to delete usin g { { { {U U U U} } } } or { { { {T T T T} } } } , and then pr ess the { { { { OK } } } } key. Searching to select a registered group by registration number A Press [ S earch ] . B Select [ Searc h by Regi stration No. ] using { { { {U U U U} } } } or { { { {T T T T} }[...]

83 4. Troubleshooting If Your Mac hine Does Not Oper ate As You Want The following chart gives explanations of common pr oblems and messages. If other messages appear, follow the instruc tions displayed. Note ❒ For further “ Troub leshootin g ” , refer to the othe r manuals for this machine . See p.i “ Man uals for T his Mach ine ” . Prob[...]

Troublesh ooting 84 4 Prob lem Ca uses Sol utio ns The main pow er indica tor continu es blinking and does not turn off when pressed. This occ urs in the f ollow- ing ca se: • The machin e is c ommu- nicating with external equip men t. Check i f the mach ine is com muni- cating with a computer. Original images are pr int- ed on the reve rse s ide[...]

x Clearing Mis feeds 85 4 x x x x Clearing Misfee ds R CAUTIO N: Important ❒ When cl earing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma- chi ne. ❒ If paper mi sfeeds occur repeated ly, contact yo ur service repr esentative. No[...]

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x Clearing Mis feeds 87 4 KirC2_ AEzenF _FM.boo k Page 87 Wedn esday, April 2 7, 200 5 7:13 PM[...]

Troublesh ooting 88 4 Changing the Pape r Size Prep arat ion Be sure to sel ect the pape r size with U ser To ols a nd the pa per siz e selector. If you do not, m isfeeds might occur . See p.30 “ Tray Pape r Size:T ray 1 – 4 ” . Referenc e For detail s about pap er sizes and types , see p.10 7 “ Copy Pape r ” . Changing the Paper Size of [...]

Changing the Paper Size 89 4 E E E E While pressing the relea se lever, adjust the side fences . F F F F Push the metal plate down. G G G G Square t he paper and set it in the tray. Importa nt ❒ Be sure t o set the pape r under the roller. ❒ Do not stack paper over the lim- it m ark. H H H H While pressing the release le ver, adjust the side an[...]

Troublesh ooting 90 4 Changin g the Paper Size in t he Optional Paper Tray Unit A A A A Make sure the paper tray is not in use. B B B B Pull out the paper tray until it stop s. Note ❒ Remove any remaini ng copy pape r. C C C C Whil e pinc hing the r eleas e lev er, adjust the back fence. D D D D Press down th e release button. E E E E While press[...]

Changing the Paper Size 91 4 Importa nt ❒ When setting small quantities of copy paper, be careful not to sque eze in th e side fe nce too much or paper will not feed in prope rly. H H H H Press down the lock button. I I I I Adjust the tray size to the new pa- per size using the paper size se- lector. Note ❒ Be sure to set the correc t size, ot [...]

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93 5. Other Functions Other Functions Displaying the Tot al Counter You can d isplay th e total c ounte r val- ue used for all function s. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Counter ] usi ng { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key. C C C C To print the co[...]

Other Func tions 94 5 KirC2_ AEzenF _FM.boo k Page 94 Wedn esday, April 2 7, 200 5 7:13 PM[...]

95 6. Entering Text Ente rin g Tex t This sect ion de scribes how to ente r characters. When you enter a charac- ter, it appears at the cursor p osition. If there is a character already at the cur- sor position, the newly en tered char- acter appears befo re it. Availabl e Characters • Alphabetic characters ABCDEFGHIJKLMNOPQRSTU- VWXYZabcdefghijk[...]

Entering Te xt 96 6 Entering letters A A A A Pres s th e { { { { Shift } } } } key to switch be- tween upperc ase and l owercase . B B B B Pre ss a Quic k Dia l keys . A letter i s entered and the c ursor moves along one sp ace. Note ❒ To enter a character repeat edly, repea t step B . ❒ To insert a charact er, press { { { {W W W W} } } } or { [...]

97 7. Security Secur ity Confidential information is always at risk of being copied w ithout permission or subject t o unauthor ized acces s through the networ k. To protec t documents from such int rusi on, no t o nly ca n p asswo rds be se t, bu t a lso th e Ext ende d S ecuri ty function ca n be used to str engthen security. For those w ho requi[...]

Security 98 7 A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Sele ct [ Syste m Set tings ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and th en pres s the { { { { OK } } } } key. C C C C Sele ct [ Key Operator Tool s ] using { { { {U U U U} } } } or { { { {T T T T} } } } , and then press the { { { { OK } } } } key.[...]

Operatin g Enviro nment and Notes 99 7 Operating Environment and Notes Security for this machine is assur ed on the premi ses that the mach ine is used un- der the foll owing conditi ons: Oper ati ng En viro nm ent • The condit ion of the mac hine is norm al. (For example, it is not d amaged, modif ied, or lackin g compon ents.) • When the mach[...]

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101 8. Specifications Main Unit ❖ ❖ ❖ ❖ Confi gur ation: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original s canning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy proc ess: Dry elec trostati c transfer system ❖ ❖ ❖ ❖ Development: Dry two -component magnetic brush de velopment [...]

Specificat ions 102 8 ❖ ❖ ❖ ❖ Copy paper s ize: • Trays: A3 L – A5 K , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " K • Bypass: A3 L – A6 L , 11 " × 17" L – 5 1 / 2 " × 8 1 / 2 " L • Bypass (custo m size): Vertical : 90 – 305 mm, 3.5" – 12.0" Horizontal: 148 – 1,2 60 mm, 5.8&q[...]

Main U nit 103 8 ❖ ❖ ❖ ❖ Contin uous copyin g count: 1 – 99 copi es ❖ ❖ ❖ ❖ Copy paper capacity: Type 1: • Tray 1: 25 0 sheets (80 g/m 2 , 20 lb) • Bypass: 100 sheets (80 g/m 2 , 20 lb) Type 2: • Tray 1, 2: 250 sheets (80 g/m 2 , 20 lb) • Bypass: 100 sheets (80 g/m 2 , 20 lb) ❖ ❖ ❖ ❖ Power co nsumptio n: *1 Main un[...]

Specificat ions 104 8 Optio ns Exposure Gl ass Cover Lower t his over orig inals . Auto Document Feeder (ADF) ❖ ❖ ❖ ❖ Mode : • ADF mode ❖ ❖ ❖ ❖ Origin al size: • A3 L – A5 KL • 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " KL ❖ ❖ ❖ ❖ Orig inal we ight : • 52 – 105 g/m 2 (1 4 – 28 l b) ❖ ❖ ❖ [...]

Options 105 8 Inter nal T ray 2 (1 b in t ray ) ❖ ❖ ❖ ❖ Num ber of bins : 1 ❖ ❖ ❖ ❖ Paper size: • A3 - A5 • 11" × 17" - 5 1 / 2 " × 8 1 / 2 " ❖ ❖ ❖ ❖ Paper capacity: 100 sheets (8 0 g/m 2 , 20 lb.) ❖ ❖ ❖ ❖ Paper w eight: 60 - 105 g/m 2 (20 - 28lb.) ❖ ❖ ❖ ❖ Maximum power co nsumption:[...]

Specificat ions 106 8 ❖ ❖ ❖ ❖ Weight: 12 kg (26 l b) or l ess Note ❒ Specifica tion s are subject to change without notice. Paper Tr ay Unit (2-tray type ) ❖ ❖ ❖ ❖ Paper w eight: 60 – 105 g/m 2 (16 – 28 lb.) ❖ ❖ ❖ ❖ Paper size: A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 L , 11" × 17" L , 8 1 / 2 " × 14&q[...]

Copy Paper 107 8 Copy Paper Recommended Paper Sizes and Ty pes The fol lowin g limi tati ons app ly to each tr ay: Metric version Inch version Pap er weight Paper capacity Paper tray 1 (Ty pe 1) Paper t ray 1, 2 (Typ e 2) A3 L , B4JIS L , A4 KL , B5JIS KL , A5 K , 11" × 17" L , 8 1 / 2 " × 14" L , 8 1 / 2 " × 13" L [...]

Specificat ions 108 8 *1 Paper weight: 80 g/m 2 , 20 lb *2 When you set custom size paper in the bypass tray , you can specify the size. S ee Copy Reference . *3 8K(Ba -Kai) = 267 × 390 mm, 10.6" × 15.4" *4 16K( Shi-L ui-K ai) = 195 × 267 mm , 7.7" × 10.6" *5 Set one sheet at a time for your needs. See Copy Ref erence . Impo[...]

Copy Paper 109 8 Referenc e To add pa per, see Co py Refe ren ce . To change the paper size, see p.88 “ Changing the Pa per Size ” . Unusable Paper R CAUTIO N: Important ❒ Do not use any of the following ki nds of paper o r a fault might occ ur: • Therm al fax pa per • Art paper • Aluminum fo il • Carbon pa per • Conductive paper ?[...]

Specificat ions 110 8 Paper Storage Note ❒ Whe n st oring pape r, th e foll owin g pre caut ions shoul d al ways be fo llow ed: • Do not store paper where it will be exposed to direc t sunlight. • Avoid stori ng paper in hu mid areas (humid ity: 70% or less). • Store on a flat surf ace. ❒ Keep op en reams of papers in the package, and sto[...]

111 INDEX A Accessing user tools (System Settings) , 26 Address B ook , 43 Print List , 38 Program/Change/Delete Group , 37 Address B ook Manage ment , 37 AOF (A lway s On) , 38 Auto Docum ent Feeder (ADF) , 13 , 104 Auto off timer , 32 Auto reset timer , 32 copier , 33 facsimile , 33 sca nner , 33 B Bypass tray , 12 C Changin g a group name , 79 C[...]

112 K Key Count er Manage ment , 34 Key Operator Code , 34 Key Operator Tools , 34 Key Repeat , 29 L Letters , 96 Lower ri ght cove r , 12 M Main po wer in dicator , 12 Main po wer switch , 12 Main unit , 101 Measure ment U nit , 29 Multi-acce ss , 21 O On indicator , 12 Operating environment , 99 Operatio n switch , 12 Options , 13 , 104 Other fun[...]

113 MEMO KirC2_ AEzenF _FM.boo k Pag e 113 Wednes day, Apr il 27 , 2005 7: 13 PM[...]

114 AE AE B259- 6508 MEMO KirC2_ AEzenF _FM.boo k Pag e 114 Wednes day, Apr il 27 , 2005 7: 13 PM[...]

Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 124 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.960000 mm In acc ordance w ith IEC 604 17, th is machin e uses the follow ing symbol s for t he main p ower swit ch: a a a a means POWER ON. c c c c means ST AND [...]

Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 124 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.960000 mm B2596508 Operatin g Instruct ions General Settings Guide Read t his manual careful ly befor e you use thi s machine a nd keep it handy for futu re refer[...]