Ricoh Aficio 615C manual

Operating Instructions About This Machine Read this manual carefully before yo u use this machi ne and keep it h andy for future referenc e. For safe and co rrect use, be sur e to rea d the Safety Inform ation in this manu al before using the m achine. Getting Started Entering Text Appendix 1 2 3[...]

Introduction This manual contains detailed instructions an d note s on the operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the mach ine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to wh at you want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Informatio n in this manual before using the ma- chine. This manual provides an introduc tion to the function s of the machine. It also explains the control pa nel, preparation procedures for[...]

ii ❖ Other manuals • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Li te • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide •A u t o D o c u m e n t L i n k G u i d e Note ❒ Manuals provided are spec ific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in o[...]

iii What You Can Do with This Machine This sectio n introduces the features of this machi ne. Note ❒ For details about options, see “Options”. Reference p.14 “Options” Copier, Facsimile, Printe r, and Scanner Functions This machine provides copi er, facsimile (optional), pr inter, and scanner func- tions. • You can make copies of or igi[...]

iv Paperless Fax Transmission You can send a file by fax without printing it. Transmission You can send a fax from your computer over the network (Ethernet, IEEE 1394 (IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax via its telephone co nnection (LAN-Fax). • To send a fax, print from the Windows application you are [...]

v Fax Transmission and Rece ption Through the Internet You can send fax documents via e-mail by specifying the recipient's e -mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Recepti on). You can send fax documen ts by specifying IP-fax de stination usin g IP addresses[...]

vi Using the Scanner in a Network Environment You can use a scanner over the network. • You can send scan files to a specified destination using e-mail(Sending scan file by e-mail). See “Sending Scan Files by E-mai l”, Scanner Reference. • With the ScanRouter delivery software, you can save scan files in specified destinations on n etwork c[...]

vii Administrating the Machine/Prot ect ing Documents (Security Functions) You can prevent information leakage by managing the mach ine and protecting documents. • You can protect documents from unauth orized access and stop them from be- ing copied without permi ssion. See Securi ty Reference. • You can cont rol the use of t he machine, as we [...]

viii Monitoring the Machine Via Computer You can change th e machine's settings and monitor its status fro m a connected computer. Web Image Monitor lets you configure and oper ate the machine us ing the Web browser on a computer. You can also install SmartDeviceMonitor f or Admin on a computer to configure and operate the machine. Using Web I[...]

ix Preventing an Unauthorized Copy You can print embedded pattern on paper to prevent them from being copied. • Using the printer driver, you can embe d a pattern in a printed document. If the document is copied on a machine that has the Copy Data Security Unit (optional) installed, protected pages are grayed out in the copy, preventing confident[...]

x TABLE OF CONTENTS Manuals for This Machine ................................... ........................................... ........ i What You Can Do with This Machine .................................................................. iii Copier, Facsimile, Printer, and Scanner Functi ons ................ ............................ ....... iii [...]

xi 3. Appendix Dos and Don'ts ........................................... .......................................... ................ 39 Saving Color Copies .............. ........... .............. ............ .............. ........... ........... ......... 40 Software and Utilities Included o n the CD-ROM ..................................[...]

xii[...]

1 Notice Notice To Wireless LAN In terface (option) Users Notes to users It is strictly forbidden to use antenna(s) except designated. A The antenna(s ) of this dev ice must not be co-located or operating in conjunc- tion with any other ant enna or transmitte r. B This equip ment compli es with FCC RF radiation e xposure limits set forth for an unc[...]

2 Note to users in Canada Note: This Class B digital apparatus co mplies with Canadian ICES-003 . Operation is subject to th e following two conditions: (1) This device may not cause interference , and (2) this device must accept any interference, including interference that may cause undesired operation of the device. IEEE 802.11b Interface Unit T[...]

3 Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B es t conforme à la norme NMB-003 du Can- ada. L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2 ) l'util isateur du dispositif doit être prêt à accepter [...]

4 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Safet y Information” section of this manual. Indicates important sa fety notes. Ignorin[...]

5 Safety Information When using this machine, the following sa fety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbol s are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potential[...]

6 R CAUTION: • Protect the ma chine from damp ness or wet weathe r, such as rain and snow. • Unplug the pow er cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cor d will not be damaged u nder the machin e. • Before moving the machine , be sure to disconnect all external conn[...]

7 R CAUTION: • During operation, ro llers for transporti ng the paper and originals revolve. A safety device is being inst alled so that the machine ca n be operated safely. But take care not to touch th e machine duri ng operation. A n injury migh t oc- cur. • Fire and breakdown can result from heavy accum ulation of dust inside this machine. [...]

8 ENERGY STAR Program ❖ Sleep mode This machine automaticall y reduces its power consum ption if you do not use it for a while (default setting: 1 min). This is called “Sleep mode” in ENERGY ST AR P ro gr am . P ri nt in g fr om yo ur com pu te r o r of in co mi ng fa x is av ai la bl e in this mode.) If you want to operate this product while[...]

9 1. Getting Started This section descr ibes how to start using this machine. Guide to Components This section introdu ces the names and functions of the com ponents. 1. Exposure glass cover (optional), ADF (optional), or ARDF (optional) (The illustration shows the ADF.) See “External Options” 2. Exposure glass Place originals face down here fo[...]

Getting Started 10 1 1. Control panel angle adjustment button Allows you to adjust the angle of the con- trol panel. 2. Bypass Tray Use this to print on plain, thick, or cus- tom-size paper. 3. One-sheet bypass tray Use this to print on plain, thick, or cus- tom-size paper, or OHP transparencies. 4. Extender Pull out this extender when placing pa- [...]

Guide to Components 11 1 1. Main power switch If the machine is not pow ered on after pressing the Operation switch, check that the main power switch is turned on. If it is off, turn it on. Control Panel Angle Adjustment Button By pressing th e control pa nel angle adju stment butt on, you can adjust the ti lt of the control panel. Important ❒ Do[...]

Getting Started 12 1 B Tilt the control panel upwards, and then release the adjustment button to lock the panel. C To tilt the control panel downwards, press the adjustment button to unlock the panel, and then gently adjust it until it locks into position. Be careful not to get your fingers caug ht in the gap between the control panel and the machi[...]

Guide to Components 13 1 Output Tray Guide If printed sheets come out curled, pull up the Output Tr ay Guide. ❖ Using the Output Tray Guide Pull up the Output Tray Guide until it clicks. ❖ Pushing in the Output Tray Guide Push in the Output Tray Guide. ALZ058S ALZ059S[...]

Getting Started 14 1 Options This section i ntroduces the names an d functions of main optional part s. External Options This section provides explanations about external options. 1. Exposure Glass Cover Lower this cover over originals. 2. ADF Place stacks of orig inals here. They will feed in automatically. 3. ARDF Place stacks of origina ls here.[...]

Guide to Components 15 1 Internal Options This section de scribes the opti ons th at can be installed in the machine. •F a x u n i t Allows you to use the fax function. •F u n c t i o n U p g r a d e O p t i o n Allows you to copy on bot h sides of a sheet ( color), and use sort (color) func- tion in copier mode. Allows you to use functions suc[...]

Getting Started 16 1 Control Panel This illustration shows the control panel of the machine with options fully in- stalled. 1. Communicating indicator Lit during data transmission or recep- tion. 2. Receiving F ile indicator (facsimi- le mode) Remains lit when fax memory receives a file. Flashes for Memory Lock File. See “Substitute Reception”,[...]

Control Panel 17 1 13. { Clear/Stop } key •C l e a r : Clears an entered numeric value. •S t o p : Stops a job in progress, such as scan- ning, faxing, or printing. 14. Main power indicator The main power indicator l ights when the main power switch is turned on. If the operation switch's indicator is lit or flashing, do not turn off the m[...]

Getting Started 18 1 30. Quick Dial Flip Plate Tilt the plate downward to change from { Quick Dial 01 } key to { Qu ick Dial 16 } key. Tilt the plate upward to change from { Quick Dial 17 } key to { Quic k Dial 32 } key. 31. { Job Information } key (scanner and facsimile mode) Press to obtain status information on transmitted data. 32. { On Hook Di[...]

Display 19 1 Display The display panel shows machine status , error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like . Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the displ ay. The copy display is set as the default screen when the machine is turned on. Rea[...]

Getting Started 20 1 When the Authentication Screen is Displayed When Basic Authentication, W indows Authentication, LDAP Au thentication, or Integration Server Authentication is enab led, the authentication screen appears. The machine is operable only if you enter a valid user name and password. If user code authentication is enabled, yo u cannot [...]

When the Authentication Screen is Displayed 21 1 Login (Using the Control Panel) Use the following procedure to log in when Basic Authenticatio n, Windows Au- thentication, LDAP Auth entication, or In tegration Server Authenticati on is ena- bled. A Enter the login user name and then press the { OK } key. B Enter the login password and then press t[...]

Getting Started 22 1 Login (Using a Printer Driver) If Basic Authentication, Windows Au then tication, LDAP Authen tication, or In- tegration Server Authentication is enab led, make encryption settings in the properties screen of the driver, and th en specify a login user name and pass- word. For setup procedures of respective driver, see the drive[...]

Changing Modes 23 1 Changing Modes Note ❒ You cannot switch mode s during initial setup. ❒ The copying screen is displayed as default after power on. You can change this default setting. For the setting pr o cedure, see “Fun ction Priority”, Ge ner- al Settings Guide. ❒ If the Function Upgrade Option is no t installed, only TWAIN scanning[...]

Getting Started 24 1 Turning On the Power This section discusses how to turn on/off the power. ❖ Power supply This machine has two power switches : Operation switch and main power switch. • Operation switch (right side of the control panel) Press to activa te the machine. When the machine has finished warming up, you can make use o f each funct[...]

Turning On the Power 25 1 Note ❒ Do not turn off the main power sw itch immediately after turning it on. Do- ing so may result in damage to the ha rd disk or memory or nozzle clogging due to dried head, lead ing to malfunctions. ❒ When the message “ Restart is required due to a functional er- ror... ” is displayed, follow the instructions a[...]

Getting Started 26 1 Turning Off the Power Turn off the power as follows: A Make sure the exposure glass cover, ADF or ARDF are lowered. B Press the Operation switch. The On indicator goes off. Note ❒ Even if you press the Operation switch, the indicato r does not go out, but flashes in the following cases: • The exposure glass cover, ADF, or A[...]

Turning On the Power 27 1 Turning Off the Main Power Turn off the main power as follows: Important ❒ If the machine's operation switch is li t or flashing, do not t urn off the ma- chine's main power switch. Doing so might damage th e hard disk or memory, leading to malfunctions. ❒ When the machine finishes printing, it covers its pri[...]

Getting Started 28 1 Saving Energy This machine has the followi ng energy savin g function. ❖ Auto off This machine automatically enters Sl eep Mode and reduces its power con- sumption if you do no t use it for a wh ile. This function is called “Auto off”. You can change the Auto Off time. See “Auto Off Timer”, General Settings Guide. Not[...]

29 2. Entering Text This section descr ibes how to enter characters. Entering Text When you enter a character, it appears at the cursor position. If there is a char- acter alre ady at the curso r position, th e newly entered character appears before it. Available Characters You can enter the following characters: • Alphabetic characters •S y m [...]

Entering Text 30 2 ❖ Number keys Use to enter numbers. ❖ { Quick Dial 01/17 } key to { Quick Dial 09/25 } key (A to Z) Press these to enter upper and lower case letters. ❖ { Clear/Stop } key Deletes a character at the cursor positi on. You ca n delete a character at the right end of a line even if the cursor is placed to the right of the char[...]

Entering Text 31 2 Entering letters A Press the { Shift } key to switch between uppercase and lowercase. B Press a Quick Dial key. A letter is entered and the cursor moves along one space. ❖ Keyboard Type A AMA035S[...]

Entering Text 32 2 ❖ Keyboard Type B Press one of the followi ng Quick Dial keys to display a basic letter, and then press { Quick Dial 16/32 } to select one of its variations. AMA028S[...]

Entering Text 33 2 ❖ Keyboard Type C This keyboard type allows you to en ter Polish, Hungarian, and Czech let- ters. To display a basic letter, press the corresponding Quick Dial key indi- cated in the table below. Select its variant form by then pressing { Quick Dial 16/32 } . AMA029S[...]

Entering Text 34 2 ❖ Keyboard Type D This keyboar d type allows you to enter Russian letters. Press the { Shi ft } key to enter Cyrillic character mode. To enter a letter, press the corre- sponding Quick Dial key indicated in the table below. Keep pressing the key until the re quired letter is displayed. Note ❒ To enter a character repeatedly ,[...]

Entering Text 35 2 C Press the { OK } key. This will enter the symbol and shift the cursor. Depending on the selected k eyboard type, you ca n enter the fol lowing sym- bols. ❖ Keyboard Type A ❖ Keyboard Type B AMA031S AMA032S[...]

Entering Text 36 2 ❖ Keyboard Type C ❖ Keyboard Type D AMA033S AMA034S[...]

Entering Text 37 2 Entering numbers A Press the number keys. The numeral is e ntered and the curso r moves. Deleting characters A Press {W} or {V} to move the cursor to the character to delete. B Press the { Clear/Stop } key. This will delete the character at the cursor position. AMA057S[...]

Entering Text 38 2 Selecting a User Text You can select and use a User Text that is registered in [ Prog/Change/Del User Text ] . For details about registering User Te xts, see “Program/Change/Delete User Text”, General Settings G uide. A Press the { Shift } key to display [ User Text ] . B Press {U} or {T} to select the User Text you want to u[...]

39 3. Appendix This section descr ibes Dos and Don'ts and copy paper. Dos and Don'ts The following items should be foll owed during use of this machine. R WARNING: R CAUTION: Important ❒ If the machine's operation switch is li t or flashing, do not t urn off the ma- chine's main power switch. Doing so might damage th e hard di[...]

Appendix 40 3 ❒ A change in temperature or humidity may cause condensation to form, which can affect print quality. ❒ By using the option al anti-condensatio n heaters, you can minimize condensa- tion when using the machine in a c limate where daytime and nighttime tem- peratures differ greatly. Reference p.26 “Turning Off the Power” p.27 ?[...]

Software and Utilities Included on the CD-ROM 41 3 Software and Utilities Included on the CD- ROM Three CD-ROMs come with th is machine: “Printer Driv ers and Utilities”, “Scan- ner/PostScript Drivers and Utilities”, an d “Manuals”. PS Driver is stored in “Scanner/PostSc ript Drivers and Utilities”. In “M anuals”, manuals are st[...]

Appendix 42 3 Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. A Insert the CD-ROM into the CD- ROM drive. The installer starts. B Click [ Browse This CD-ROM ] . Explorer starts and displays th e contents of the CD-ROM. Printer Drivers for This Printer Printing requires installation of a prin ter dr[...]

Software and Utilities Included on the CD-ROM 43 3 *12 The Adobe PostScript 3 printer drivers and PostScript Printer Descripti on (PPD) files are included on the CD-ROM labeled “Sca nner/PostScript Drivers and Utilities”. *13 The PostScript Printer Desc ription (PPD) f iles are includ ed on the CD-ROM labeled “Scanner/PostScript Drivers and U[...]

Appendix 44 3 TWAIN Driver This section describes the file path to and system requirem ents of the TWAIN driver. T h i s d r i v e r i s r e q u i r e d t o s c a n a n o r i g inal using a scanner. To use the machine as a n etwork TW AIN scan ner, th is driver must be installed. ❖ File path The following driv ers are included o n the CD-ROM labe[...]

Software and Utilities Included on the CD-ROM 45 3 LAN-Fax Driver This driver allows you to use LAN-Fax functions. ❖ File path The following folders are on the CD-R OM labeled “Scanner/PostScript Driv- ers and Utilities”: • LAN-Fax Driver for Windows 98/Me DRIVERSLAN-FAXWIN9X_ME • LAN-Fax Driver for Windows NT 4.0 DRIVERSLAN-FAXNT4 [...]

Appendix 46 3 DeskTopBinder Lite This section explains the file path an d system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on th e client computers for integration and management of various kinds of files such as scan file s, files created with appli- cations, and existing scan files. This so ftware allows you to use vari[...]

Software and Utilities Included on the CD-ROM 47 3 SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that ne twork administrators use this applica- tion. ❖ File path SmartDeviceMonit or for Ad[...]

Appendix 48 3 DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMon itor for Client allows you to manage and print various data such as files cre ated with an application, images sca nned with a scanner, and existi ng im ages as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the foll owing fo[...]

Installing the Operating Instructions 49 3 Installing the Operating Instructions The supplied “Manuals” CD-ROM contai ns HTML-format manuals. Install the manuals you want to use. Important ❒ The system re quirements for ins talling the manua ls are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Wi[...]

Appendix 50 3 PDF Manuals The supplied CD-ROM cont ains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the followi ng folders on the CD-ROM: • About This Machine PDF MANUALUS_ENGINTRO • General Settings Guide PDF MANUALUS_ENGUSERTOOL •T r o u b l e s h o o t i n g PDF MANUALUS_ENGTROUBLE •C o p y R e f e r[...]

Opening the Installed Operating Instructions 51 3 Opening the Installed Operating Instructions This section e xplains how to open installed manuals. Opening from the Icon This section ex plains how to ope n a manual using its de sktop icon. A Double-click the icon on your desktop. The browser ope ns and the manua l appears. Opening from the [ Start[...]

Appendix 52 3 Opening from the CD-ROM This section e xplains how to o pen a manual from the suppli ed CD-ROM. A Click [ Read manuals ] . B Click the title of the manual you want to view. The browser opens, and then ma nual appears.[...]

Copy Paper 53 3 Copy Paper This section describes reco mmended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limit ations apply to each tr ay: ❖ Paper tray 1 *1 C h a n g e t h e p a p e r s i z e i n U s e r T o o l s , a n d t h en set the selector in the paper tray ac- cording to the [...]

Appendix 54 3 ❖ Bypass tray *1 Press the { q } key, and then select the size of the paper loaded in the tray. *2 Press the { q } key, select [ Custom Size ] , and then specify the custom paper size using the number keys. *3 Not usable under the printer function. *4 When loading paper, make sure the top of the stack is not higher than the limit ma[...]

Copy Paper 55 3 ❖ One-sheet bypass tray *1 Press the { q } key, and then select the size of the paper loaded in the tray. *2 Press the { q } key, select [ Custom Size ] , and then specify the custom paper size using the number keys. *3 Not usable under the printer function. Note ❒ Load paper into the paper tray wi th the print side facing down [...]

Appendix 56 3 ❒ To prevent m isfeeds, when lo ading OH P transparencies, check both sides of the sheets, and place them correctly. ❒ When loading OHP transparencies, select [ OHP (Transparency) ] as the paper type for the One-sheet bypass tray. For details, see “Copyi ng from the Bypass Tray”, Copy Reference. ❒ If [ OHP (Transparency) ] i[...]

Copy Paper 57 3 Unusable Paper This section descr ibes paper unusable on this machine. R CAUTION: Important ❒ To prevent faults, do not use any of the following kinds of paper: • Thermal fax paper • Art paper • Aluminum foil • Carbon paper •C o n d u c t i v e p a p e r • Paper with per forated lines • Hemmed-edge paper •T a b s t[...]

58 INDEX A ADF , 14 ARDF , 14 Auto off , 28 B Bluetooth unit , 14 Bypass Tray , 9 C CAUTION , 5 Characters , 29 Check Destination key , 16 Clear Modes key , 16 Clear/Stop key , 16 , 29 Color , 40 Color Copies , 40 Computer , viii Control panel , 9 , 20 , 21 Control Panel Angle , 11 Control panel angle adjustment button , 9 , 11 Copier , iii Copy Da[...]

59 N Network , vi Number keys , 29 O OK key , 16 One-sheet bypass tray , 9 One sheet output tray , 9 On Hook Dial key , 16 Opening from the CD-ROM , 52 Opening from the Icon , 51 Opening from the Start Menu , 51 Opening the Installed Operating Inst ructions , 51 Operation switch , 9 Options , 14 , 15 Original key , 16 Output Tray Guide , 13 P Paper[...]

60 EN USA B229-7787[...]

In accordance with IEC 60417, this machine uses th e following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2005[...]

Operating Instructions About This Machine Type for SGC 1506/GS 106/LD215c/Aficio 615C EN USA B229-7787[...]