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Philips PPF 631 manual

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First and foremost, an user manual of Philips PPF 631 should contain:
- informations concerning technical data of Philips PPF 631
- name of the manufacturer and a year of construction of the Philips PPF 631 item
- rules of operation, control and maintenance of the Philips PPF 631 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

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Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Philips PPF 631 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Philips PPF 631, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Philips service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Philips PPF 631.

Why one should read the manuals?

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Table of contents for the manual

  • Page 1

    EN PPF 631 PPF 632 User Manual[...]

  • Page 2

    2 Philips · PPF 631 · 632 EN Dear Customer Introduction Brand Vari able With the purchase of this devi ce, you have chosen a quality PHILIPS product brand. Their device fulfils the most var- ied require ments for privat e use or in your office and busi- ness everyday. Your device is delivered with an already inserted free ink film for a few test [...]

  • Page 3

    Table of Contents 3 EN Table of Contents Dear Customer .......... .......... ........ ......... .......... .......... ... 2 About this User Manual ............... ............. .......... ........ 2 1 General Safety Inform ation ........... ..... 4 2 Overview............. ............ .......... ............ 5 Overview of the Menu Fun ctions ......[...]

  • Page 4

    4 Philips · PPF 631 · 632 EN 1 General Safety Information Introduction 3 Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be oper- ated with telephone system s and power equipment that meet these standards. The d evice was built exclusively fo r use in the indicated sales region. Introduction 2 D[...]

  • Page 5

    Overview · Overview of the Menu Functions 5 EN 2O v e r v i e w Overview of the Menu Func- tions The following functions are a vailable on your devi ce. There are two ways in which you can call functions: Menu Na vigati on Navigating in the Menu: Press OK or one of the two arrow keys [ , to open the function menu. Page through [ menu entries. Use [...]

  • Page 6

    6 Philips · PPF 631 · 632 EN Device Ov erview Primo · Voice overview ‚ Handset ƒ Paper tray „ Document feeder (writi ng facing up) … Panel with display † ) socket—Connection socket for the telephone handset ‡ EXT socket—Connection socket for additional devices ˆ LINE socket—Connection socket for telephone cable PPF 63x, PPF 67x[...]

  • Page 7

    Overview · Panel 7 EN Panel Message ä —Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of device error (for example no ink film) Short D ial Ý —Press briefly: Load short di al entries. Selecting the entries with the [ o r n u m e r i c k e y s / p r e s s a n d h o l d : Assign a new shor[...]

  • Page 8

    8 Philips · PPF 631 · 632 EN 3 Initial Operation Package Contents Package Contents P rimo · Voice ‚ Device ƒ Telephone ha ndset „ Spiral cable for telephone handset … Paper tray † Mains cable with plug (country-specific) ‡ Telephone cable with plug (country-specific) User Manual User manual with install a tion guide (not depicted) Pac[...]

  • Page 9

    Initial Operation · Connecting the Handset 9 EN Connecting the Handset Connecting the Handset Plug one end of the spiral cable into the sock et on the tel- ephone handset. Insert the o ther end into the socket desig- nated with the ) symbol. Connecting the Handset Connecting the Telephone Cable Connecting the Te lephone Cable Connecting the Te lep[...]

  • Page 10

    10 Philips · PPF 631 · 632 EN Entering Number Page He ader Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header). Entering N umber 1 Enter your number. Using # or * you can enter a plus sig n. 2 Confirm with OK . Entering Your Name Entering Y our Name 1 Enter your name. You ca [...]

  • Page 11

    Telephone Functions · Placing a Call on the Dev ice 11 EN 4 Telephone Functions Help 3 · Telephone Functions Connecting Additional Telephones For information on how to co nnect additional telephones and which functions are available to you, please refer the chapter on Telephone Conn ections and Additional Devices, Page 22. Placing a Call on the D[...]

  • Page 12

    12 Philips · PPF 631 · 632 EN telephone book entry, select this entry and manually enter the subsequent telepho ne number or select ano ther saved entry. Insert Dialling Pause It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling num ber, a sub-address or in a long distance number. Hold R presse[...]

  • Page 13

    Telephone Functions · Short Dial 13 EN Deleting Individual or All Group Entries Deleting an Individual Entry 1 Press OK , 13 and OK . 2 Using [ select the group from which you would like to delete entries. 3 Confirm with OK . 4 Using [ select DELETE MEMBER? . 5 Confirm with OK . 6 Using [ select the entry which y ou would like to delete. 7 Confirm[...]

  • Page 14

    14 Philips · PPF 631 · 632 EN 5F a x Help 4 · Fax Unsui table Docu ments! 10 Document s · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m 2 weight. You can insert up to ten documents at a tim e. Fax Sending a Fax 1 Insert the documents face up into the document feeder. The top most document will be fed in first. 2 Set the desired res[...]

  • Page 15

    Fax · Sending Fax Manually 15 EN Outgoing Calls Caller List: Press and hold @ (at least two seconds). Use the [ to select an entry fr om the list of callers. Calls Received CLIP Prerequisite Sending Fax Manually 1 Insert the document. 2 Enter the desired number using the numeric keypad or select a saved entry. 3 Press ß . 4 Press START . Direct I[...]

  • Page 16

    16 Philips · PPF 631 · 632 EN 6 Selecting a Saved Entry: Confirm the selected entry using OK . 7 Press START . The device goes into standby mode and transmits the fax at the en tered time. You can continue to make telephone ca lls and recei ve faxes Sending Fax Later Fax Reception Fax Reception If you have not changed the fa ctory settings, recei[...]

  • Page 17

    Copier · Inserting Documents 17 EN 6C o p i e r Help 5 · Copie r 10 Document s · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m 2 weight. You can insert up to ten documents at a tim e. Inserting Documents 1 Insert the documents face up into the document feeder. The top most document will be fed in first. 2 Set the desired resolution [...]

  • Page 18

    18 Philips · PPF 631 · 632 EN 7 Fun and Games Help 7 Games an d Fun Sudoku Sudoku Sudoku is a Japa nese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fie lds. Depending on the diffi- culty level, lesser or more digits are alread y given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game fi[...]

  • Page 19

    Settings · Entering the Date and Time 19 EN 8S e t t i n g s Cursor Navigation 1 Entering the Date and Time 1 Press OK , 91 and OK . 2 Enter the time, e.g. 14 00 for 2 pm. 3 Enter the date (two digits for each field), for ex ample 08 06 27 for June 8th, 2027. 4 Confirm with OK . Time and Date A fter a Short Power Failure Selecting the Language 1 P[...]

  • Page 20

    20 Philips · PPF 631 · 632 EN Reducing Transmission Speed Reducing Transmission Speed The device adapts the transmi ssion speed to the line qual- ity. This may take some time , especially for overseas con- nections. Set a lower transmission speed if you are sending faxes into networks with poor line qualit y. 1 Press OK , 38 and OK . 2 Use [ to s[...]

  • Page 21

    Settings · Printin g Lists and Help Pages 21 EN Printing Lists and Help Pages Printing Numbers and Entries List of Numbers The list of numbers and entries contains the last ten calls received and numbers dial led as well as the saved entries and groups. Press OK , 23 and OK . The list i s printed. Printing Call Log Call Log The call log contains t[...]

  • Page 22

    22 Philips · PPF 631 · 632 EN 9 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX Systems PABX Sys tems Private branch exchanges (P ABX) are typical in many offices and some households. You must dial an outside line access code in order to get a co nnection to the public tele- phone network (PSTN) from a PABX. A[...]

  • Page 23

    Telephone Lines and A dditional Devices · Connecting Additional Devices 23 EN Connecting Additional Devices Additional Devices You can operate additional de vices on a telephone line, such as cordless telephones, answering machines, modems or charge counters. Connection to the Machine Connection to the Device You can connect additional devi ces di[...]

  • Page 24

    24 Philips · PPF 631 · 632 EN 10 Service Disruptions Checking the Ink Film Reserve 1 Press OK , 46 and OK . 2 The number of pages that can still be printed with the ink film is shown on the d isplay. 3 Press STOP to return to the starting mode. If the ink film used up or if there is no ink fi lm in the device, a message appears on the display. Ch[...]

  • Page 25

    Service · Fixing a Paper Jam 25 EN 6 Carefully remove the rubber bands from the new ink film. Make su re that the film i s not damaged! 7 Place the larger roll with the i nk film in the rear ink fil m tray. The blue gear whe el must be on the right hand side. 8 Place the smaller roll without ink film in the front tray. T h e b lu e ge a r w he e l[...]

  • Page 26

    26 Philips · PPF 631 · 632 EN 4 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 5 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Fixing a Document Jam 1 Remove the paper from the paper feeder and take the paper tray out of the de[...]

  • Page 27

    Service · Cleaning 27 EN Cleaning Instructi ons for Cleaning! Fax Cleaning Sh eets 1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it up. 3 Open the scanner cover and the cover of the automatic document feeder by first pushing the suppor[...]

  • Page 28

    28 Philips · PPF 631 · 632 EN Checking the Firmware Ver- sion 1 Press OK , 47 and OK . 2 The model designation and the configured country appear on the display. 3 Confirm with OK . 4 The information on the firmware versio n of the device is displayed. 5 Confirm with OK . Using Service Codes Introduction The service codes delete all the changed se[...]

  • Page 29

    Service · Power Cycling 29 EN General Information The time and date flash on the display. You must check the time and date after a short power fail- ure. Confirm with OK . Problems when Fa xing or Printin g Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to RESOL.: FINE or RESOL.: PHOTO . Change the contrast. Clean the [...]

  • Page 30

    30 Philips · PPF 631 · 632 EN 11 Appendix Technical Data Dimensions Dimensions (L¦×¦H¦×¦W) ..... .......... .... 313¦×¦129¦×¦197¦mm Weight Weight ...... ........ .......... ........ ........ ........... ........ ........ 1,9¦kg Mains C onnect ion Mains Connection ... .......... ..... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz Power C ons[...]

  • Page 31

    Appendix · Guarantee 31 EN B) Exclusions From Guarantee Sagem Commun ications shall have no liability under the guarantee in respect of: •) Damage, defe cts, brea kdown or malfunction due to one or more of the following: – Failure to properly follow the installation process and instructions f or use – An external cause to the equipment (incl[...]

  • Page 32

    32 Philips · PPF 631 · 632 EN The CE symbol confirms c onf ormity with the EU direc- tives that apply to the device. Declaration of Conformity (DoC) Hereby, Sagem Communications Austria G mbH declares that this PPF¦631, PPF¦632 is in compliance with the essential req uirements and other relevan t provi- sions of Directive 1999/5/EC. WWW You can[...]

  • Page 33

    Appendix · Declaration of Conf ormity (DoC) 33 EN This user manual is a docum e nt that does not represent a contract. Errors, printing errors and changes are reserved. Copyright È 2009 Sagem Communications Austria GmbH[...]

  • Page 34

    34 Philips · PPF 631 · 632 EN[...]

  • Page 35

    Appendix · Declaration of Conf ormity (DoC) 35 EN[...]

  • Page 36

    SAGEM COMMUNICATIONS Printing Terminals Headquarters : Le Ponant de Pa ris 27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 1 1 77 00 · Fax : +33 1 58 11 77 77 www.sagem-communications.com Limited company · Capital 167.038 .185 Euros · 440 29 4 510 RCS PARI S PPF 631 · 63 2 UK 253120765-B PHILIPS and the PHILIP S’ Sh ield Emblem are [...]