Panasonic KX-FL613HK manual

Please read thes e operatin g instr uctio ns before using the unit and save f or futu re ref erence . This unit is compatible w ith Caller ID. T o use this feature, you must subscr ibe to the appropria te service of your service pro vider . High Speed Laser F ax with Copier Function Operating Instructions Model No . KX-FL613HK F L 613HK - PFQX 2 15[...]

i Location of Controls How to use the operating in structions When f ollowing oper ating instructions, alwa ys k eep the front cov er page (nex t page) open for easy reference to the b uttons. OPEN FL613HK-PFQX2 156ZA-en.book Page i Friday, January 7, 2005 5:54 PM[...]

ii Location of controls Please keep thi s page open when f ollowing oper ating instructions. F or a descr iption of each b utton, see page 8. Buttons (List ed in alphabetical order) A UTO ANSW ER G HANDSET MUTE J REDIAL/P A USE I BR OADCAST C HELP M RESOLUTION F CALLER ID PRINT Q LO WER S SET U CALLER ID SEARCH R MANU AL BR OA D D Station ke ys B C[...]

2 Thank you f or purchasing a P anasonic fax machine . Things y ou should keep a recor d of Attach y our sales receipt here. For you r future reference Caution: L Do not rub or use an eraser on the printed side of recording paper , as the print may smear . Copyright: L This material is cop yr ighted b y P anasonic Communications Co ., Ltd., and ma [...]

Important Information 3 Important Information Safet y Instructions Impor tant safety instructions When using this unit, basic saf ety precautions should alwa ys be f ollow ed to reduce the ri sk of fire, electric shoc k, or personal injury . 1. Read and understand all instructions. 2. F ollow all warnings and instructions marked on this unit. 3. Un[...]

Impor tant Inf ormation 4 Laser radiation L The printer of this unit utilises a laser . Use of controls or adjustments or perf or mance of procedures other than those specified herein may result in hazardous radiation e xposure. Fuser unit L The fuser unit gets hot. Do not touch it. L During or immediately after printing, the area near the recordin[...]

Important Information 5 than 32.5 ° C . Damp basements should also be av oided. Recording paper L Store unused paper in the original pac kaging, in a cool and dry place. Not doing so ma y affe ct print quality . Routine care L Wipe the outer surf ace of the unit with a soft cloth. Do not use benzine, t hinner , or any abrasiv e powder . FL613HK-PF[...]

T a ble of Contents 6 1. Table of Contents 1. Intr oduction and Installa tion Accessories 1.1 Included accessories .......................... 7 1.2 Accessor y inf or mation ........................ 8 Finding the Cont r ols 1.3 Description of buttons ......................... 8 1.4 Overview ............................................ 9 Installa tio[...]

1. Introduction and Installation 7 1 Introducti on and Installation 1.1 Inc luded accessories Note: L If any items are missing or damaged, contact the place of purchase. L Sav e the original car ton and pack ing materials for future shipping and trans por tation of the unit. No. Item Quan tity Notes 1 P ower cord 1 ------- --- 2 T elephone line cor[...]

1. Intr oduction and Installation 8 1.2 Accessor y inf ormation T o ensure that the unit operates properly , we recommend the use of a P anasonic toner car tridge and dr um unit. 1.2.1 A v ailable accessories – Replacement toner car tridge (KX- F A83E) – Replacement drum u nit (KX-F A84E) L We cannot be res ponsib le for an y damage to the unit[...]

1. Introduction and Installation 9 1.4 Overv ie w *1 The paper stack er and document stack er may not be shown in all illustrations. 1 Handset 2 Speaker 3 Document guid es 4 P aper tray co ver 5 T ension plate 6 Pa p e r t r ay 7 P aper stacker *1 8 Document stacker *1 9 Recording paper exit j Document exit k Front co ver l Document entran ce 1 78 [...]

1. Intr oduction and Installation 10 Installat ion 1.5 T oner car tridg e and drum unit The included toner car tridge is a star ter toner car tridge. It will print about 800 A4-siz ed pages with a 5 % image area (page 62). Caution: L Read the following instructions before you begin installation. A fter y ou h ave read them, open the drum unit prote[...]

1. Introduction and Installation 11 7 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). L If the lower glass ( 3 ) is dirty , clean it with a soft and dr y cloth. 8 Install the drum and toner unit ( 1 ) by holding the tabs. L Do not touch the transf er roller ( 2 ). 9 Close the front cover ( 1 ) by pushing do wn on both sides, until loc ked. L [...]

1. Intr oduction and Installation 12 2 Pull the tension plat e forw ard ( 1 ) and attach the paper tra y cover ( 2 ), then push the tension plate bac k ( 3 ). Note: L Do not place the unit in an area where the paper tra y ma y be obstructed (i.e., by a w all, etc.). L K eep this surf ace ( 4 ) awa y from walls etc. more than 50 mm to let the unit c[...]

1. Introduction and Installation 13 1.8 Documen t stac ker Pull the document stack er ( 1 ) f orward gently until it clic ks into place, then press the c entre par t of the document stack er ( 2 ) to open the ex tender ( 3 ). 1.9 Handset cor d Connect the handset cord ( 1 ). 1.10 Record ing p aper A4 size recording paper can be used f or f ax messa[...]

1. Intr oduction and Installation 14 2 Pull the tension plate f orward ( 1 ). 3 Remov e the paper tra y cov er ( 1 ). 4 Inser t the paper , print-side down ( 1 ). L The paper should not be ov er the tabs ( 2 ). L If the paper is not inser ted correctly , readjust the paper , or the paper may jam. 5 Attach the paper tra y cov er ( 1 ). 6 Push the te[...]

2. P rep arati on 15 2 Preparatio n Connections and Setup 2.1 Connectio ns Plug in the pow er cord and the telephone line cord. Caution: L When you operate this p roduct, the power outlet should be near the product and easily accessib le . L Be sure to use the telephone lin e cor d included in this unit. L Do not extend the telep hone line cord. No[...]

2. Prep aration 16 Help Button 2.2 Help f unction The unit contains helpful inf ormation which can be printed for quic k reference . Basic settings: How to set the date , time, y our logo and fax number . Feature list: How to progr am the f eatures. Directory: How to store names and n umbers in the directory and ho w to dial them. Fax rece iving: H[...]

2. P rep arati on 17 2.4 Date and time Y ou must set the date and time. 1 Press { MENU } . SYSTEM S ETUP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis pla y the followin g. SET DATE & TIME PRESS SE T 3 Press { SET } . L The cursor ( | ) will appear on the displa y . M: | 01/D:0 1/Y: 05 TIME: 1 2:00A M 4 Enter the current month/d[...]

2. Prep aration 18 2.5 Y ou r logo The logo can be y our name or the name of your compan y . 1 Press { MENU } . SYSTEM S ETUP PRESS N AVI.[ () ] 2 Press {<} or {>} repeatedly to dis pla y the followin g. YOUR LOG O PRESS SE T 3 Press { SET } . L The cursor ( | ) will appear on the displa y . LOGO= | 4 Enter your logo , up to 30 characters. Se[...]

2. P rep arati on 19 3. Press {# } . LOGO=B | i 4. Press { 5 } 3 times. LOGO=B i | l T o corre ct a mist ake Press {<} or {>} to mov e the cursor to the incorrect character , and make the correction. T o delet e a character Press {<} or {>} to mov e the cursor to the character you w ant to delete and press { ST OP } . L T o erase all ch[...]

2. Prep aration 20 L T o erase all numbers , press and hold { ST OP } . FL613HK-PFQX2 156ZA-en.book Page 20 Friday, January 7, 2005 5:54 PM[...]

3. T elephone 21 3 Telephone Automatic Dialli ng 3.1 Storing names an d telephone number s for the one-touch dial feature and navigator directory F or rapid access to frequently dialled numbers , the unit provides the one-touch dial fea ture (22 items) and nav igator director y (100 items). L Station 1 to 3 can be used alternatively as broadcast ke[...]

3. T elephone 22 T o delet e a character/num ber Press {<} or {>} to mov e the cursor to the character/number y ou want to delete , and press { ST OP } . L T o erase all characters/numbers , press and hold { ST OP } . 3.1.3 Editing a store d item 1 Press {>} . L Confirm that there are no documents in the document entrance. 2 Press {A} or {[...]

3. T elephone 23 L T o dial the displa y ed par ty , press { MONIT OR } or lift the handset. Caller I D 3.3 Caller ID service This unit is compatible with th e Caller ID service offered by y our local telephone company . T o use this unit ’ s Caller ID features, y ou must subscribe to Caller ID service. Impor tant: L This unit will only display t[...]

3. T elephone 24 T o confirm ca ller information b y printing the Caller ID list – T o print manually , see page 24. – T o print automatically after e very 30 new calls, activ ate f eature #26 (page 41). 3.4 Viewing and calling bac k us ing cal ler inf ormati on Y ou can easily view caller i nformation and call back. Impor tant: L Calling back [...]

3. T elephone 25 T o corre ct a mist ake 1. Press {< } or {>} to mov e the cursor to the incorrect number . 2. Press { ST OP } to delete the number . 3. Enter the correct number . T o delete a number Press {<} or {>} to mov e the cursor to the number y ou want to delete and press { ST OP } . T o in sert a n umber 1. Press {< } or {&g[...]

3. T elephone 26 L If you assign an item to a s tation ke y which already contains an item, the pre vious item will be replaced. L If you use stations 1 – 3 as broadcast ke ys, you cannot store caller inf ormation for stations 1 – 3 (page 29). FL613HK-PFQX2 156ZA-en.book Page 26 Friday, January 7, 2005 5:54 PM[...]

4. F ax 27 4F a x Sending Faxes 4.1 Sending a fax manually 1 Adjust the width o f the document guides ( 1 ) to fit the actual size of the doc ument. 2 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr asps the document. L If the document guides are not adjusted to fit the document, re-adjust them. 3 If n[...]

4. F ax 28 1. Inser t the document during fax reception or fa x memor y transmis sion. 2. Enter the fax number using the dial k eypad, one-touch dial or navigator directory . 3. Press { Q UICK SCAN ST ART } or { FA X ST ART } . L The document will be f ed into the unit and scanned into memory . The unit wi ll then send the data. If the document e x[...]

4. F ax 29 4.3 Sending a fax usin g one-touch dial feature and navigator directory Bef ore using this f eature, store the desired names and telephone numbers into one-touch dial f eature and navigator directory (page 21). L K eep the front cov er page open fo r button locations . 1 Adjust the width of the document guides to fit the actual siz e of [...]

4. F ax 30 Note: L If you program the wrong item, press { ST OP } after step 4 to erase the item. L Confirm the stored items by printing a broadcast programming l ist (page 60). 4.4.2 Adding a new item into the broadcast memory After initial prog ramming, you can add new items (up to a combined total of 20). 1 Press {>} . L Confirm that there ar[...]

4. F ax 31 Receiving F axes 4.5 Selecting th e wa y to use y our fax machine Depending on y our situation, select the wa y y ou prefer to use y our fax machine. – Use only as a f ax – Use as a telephone and/or f ax – Mostly phone calls – With ans wering machine 4.5.1 Use on l y as a fax Y ou r situation Y ou have a separate telephone line j[...]

4. F ax 32 4.6 Receiving a fa x man uall y – Au t o a n s w e r OFF 4.6.1 Activating TEL mode Set the f ax machine to TEL mode b y pressing { A UT O ANSWER } repeatedly to displa y the followin g. TEL MODE L The { A UT O ANSWER } light is OFF . How to receive phone calls and faxes 1. Lift the handset to ans wer the call. 2. When: – document rec[...]

4. F ax 33 4.7 Receiving a fa x automatic ally – Au t o answ er ON 4.7.1 Activating F AX ONL Y mode 1 Make sure f eature #77 is set to “ FAX ON LY ” beforehand (page 42). 2 Press { A UT O ANSWER } repeatedly to displa y the f ollo wing. FAX O NLY M ODE L The { A UT O ANSWER } li ght is ON. How faxes are rece ived When receiving calls , the un[...]

4. F ax 34 B If you do not ans w er the call, the unit will activate the f ax function. L Some fa x machines do not generate f ax calling tones when sending f ax es, theref ore the unit will try to receiv e a f ax ev en if no f ax calling tone is detected. Note: L If the r ing detection f eature is ac tiv ated (page 36) and a diff erent ring patter[...]

4. F ax 35 2 Press { SET } . 3 Dial the f ax number . 4 Press { SET } . L The unit will star t reception. 4.10 Black list function Y ou can reject receiving fac similes by registering the bl ack list numbers . Up to 10 phone numbers can be stored as f ollows . Subscription to the Caller ID ser vice required. 1 Press { MENU } . 2 Press {# } , then {[...]

5. Duplex Ring 36 5 Duplex Rin g Duplex Ring 5.1 Using with the ring detection feature When you s ubscr ibe to a duple x ring ser vice , your telephone c ompany will assign y ou a new f ax number and will als o tell you the assigned ring patter n. Please complete the follo wing setup on your f ax machi ne to identify the assigned ring pattern. 1 Pr[...]

6. Cop y 37 6 Copy Copying 6.1 Making a copy 1 Adjust the width o f the document guides ( 1 ) to fit the actual size of the doc ument. 2 Inser t the document (up to 20 pages) F ACE DO WN until a single beep is heard and the unit gr asps the document. L If the document guides are not adjusted to fit the document, re-adjust them. 3 If necessar y , pr[...]

6. Co py 38 T o collate multiple c opies The unit can collate multiple copies in the same order as the original document pages. 1. Inser t the document, then press { COLLA TE } repeatedly to display “ COLLATE=O N ” . 2. Enter the number of copies (up to 99). 3. Press { COPY ST ART } . Example: Making 2 copies of a 4-page original document Note:[...]

7. Pr ogrammable Features 39 7 Progra mmable Features Features Summ ary 7.1 Pr ogram ming 7.1.1 Programming basic features 1 Press { MENU } . 2 Select the f eature you wish to prog ram. Press {<} or {>} repeatedly to dis pla y the desired f eature. L The current setting of the f eature will be displa y ed. 3 Press {A} or {B} repeatedly to dis[...]

7. Pr ogrammable Features 40 7.2 Basic features Code #01: Setting th e date and time SET DATE & TIME PRESS SE T See page 17 f or details . Code #02: Setting your logo YOUR LOG O PRESS SE T See page 18 f or details . Code #03: Setting your fax number YOUR FAX NO. PRESS SE T See page 19 f or details . Code #04: Printing a sending repor t SENDIN G[...]

7. Pr ogrammable Features 41 7.3 Adv anced features Code #22: Setting th e journal report to prin t automatically AUTO JO URNAL =ON [ ± ] “ ON ” (default): The unit wil l print a jour nal repor t automatically after e very 30 new f ax transmissions and receptions (page 28). “ OFF ” : The unit will not print a jour nal repor t, but will ke [...]

7. Pr ogrammable Features 42 Code #41: Changing the fax activation code FAX ACT IVATI ON =ON [ ± ] If you wis h to use an extension tel ephone to receive f ax es, activ ate this f eature and program the activati on code. 1. Press { MENU } . 2. Press {# } , then { 4 }{ 1 } . 3. Press {A } or {B} repeatedly to select “ ON ” . 4. Press { SE T } .[...]

7. Pr ogrammable Features 43 Code #78: Changing the TEL/F AX delayed ring set ting TEL/FA X RING RINGS= 2 [ ± ] If you us e an extension telephone i n TEL/F AX mode, selec t the desired number of times the ex tension telephone rings before the unit ans wers the call. Y ou can select “ 1 ” , “ 2 ” (default), “ 3 ” , “ 4 ” , “ 5 ?[...]

7. Pr ogrammable Features 44 L If you sel ect “ ON ” , then enter your ID from 1 to 5 digits using 0-9, {*} and {#} . {#}{ 1 }{ 3 } Dialling mode – { 1 } : “ PULSE ” – { 2 } : “ TONE ” (default) {#}{ 1 }{ 7 } Ringer pattern – { 1 } : “ A ” (def ault) – { 2 } : “ B ” – { 3 } : “ C ” {#}{ 2 }{ 2 } A utomat ic jo urna[...]

8. Help 45 8H e l p Error Mess ages 8.1 Err or messag es – Repor ts If a problem occurs during f ax transmission or reception, one of the f ollowing messages will be printed on the sending and jour nal repor ts (page 28). COMMUNICA TION ERROR (Code: 40-42, 46-72, FF ) L A transmission or reception error occurred. T r y again or check with the oth[...]

8. Help 46 L There is no space to store ne w items in navigator directory . Erase unnecessary items (page 22). ————————————————————— DRUM LI FE OVER REPLAC E DRUM b CHANG E SUPPL IES L The drum life is complete . Replace the drum unit immediately (page 52). ————————————————?[...]

8. Help 47 ————————————————————— TONER E MPTY b CHANG E SUPPL IES L The toner lif e is complete . Replace the toner car tridge immediately (page 52). ————————————————————— TONER L OW b CHANG E SUPPL IES L The toner lif e is near to an end. Replace the toner car tri [...]

8. Help 48 Troubleshooting 8.3 When a fun ction does not work, chec k here 8.3.1 Initial settings 8.3.2 General Problem Cause & Solution I cannot hear a dial ton e. L The telephone line cord is c onnected to the [EXT] jack on the un it. Connect to the [LINE] jack (page 15). L If you use a spli tter to connect the unit, remov e the splitter and [...]

8. Help 49 8.3.3 Fax – sending 8.3.4 Fax – receiving Problem Cause & Solution I cannot send do cuments. L The telephone line cord is c onnected to the [EXT] jack on the un it. Connect to the [LINE] jack (page 15). L The other par ty ’ s f ax machine is busy or has run out of recording paper . T ry again. L The other par ty ’ s machine i[...]

8. Help 50 8.3.5 Copying The printing qu ality is poor . L If documents can be copied properly , the unit is working normally . The other par ty ma y hav e sent a faint document or there ma y be something wrong with the other par ty ’ s machine. Ask them to send a clearer copy of the document or to chec k their f ax machine. L Some paper has inst[...]

8. Help 51 8.3.6 Using an answering machine 8.3.7 If a power failure occurs L The unit will not function. L The unit is not designed f or making emergency telephone calls when the po wer f ails. Al ter native arrangements should be made f or access to emergency ser vices . L F ax transmissi on and reception will be interrupted. L If any f ax docume[...]

8. Help 52 Repl ace ment 8.4 Replacing the tone r car tridg e and the drum unit When the displa y shows the f ollowi ng, replace the toner car tridge. TONER L OW TONER E MPTY W e recommend you replace the drum u nit every f our th time you replace the toner cartridg e. T o check the drum lif e and quality , please print the pr inter test list (page[...]

8. Help 53 drum unit. Remov e the drum and toner unit ( 1 ) by holding the tw o tabs. L Do not touch the transf er roller ( 2 ). L If you replace the toner car tr idge and the drum unit at the same time, skip to step 7. 5 T ur n the two le vers ( 1 ) on the used toner car tridge fir mly , until the triangles ( 2 ) match. 6 Remov e the used car trid[...]

8. Help 54 8 Firmly press down the toner car tridge to snap into position. 9 T ur n the two le vers ( 1 ) on the toner car tridge fir mly . 10 Make s ure that the triangles ( 1 ) match, to install the toner cartr idge correctly . L If the lower glass ( 2 ) is dirty , clean it with a soft and dr y cloth. 11 Install the drum and toner unit ( 1 ) by h[...]

8. Help 55 1 Lift open the front cov er ( 1 ), holding OPEN ( 2 ). 2 Remov e the jammed paper . When the recording paper has jammed near the drum an d toner unit: Remov e the jammed paper ( 1 ) carefully b y pulling it tow ard you. L Do not touch the transf er roller ( 2 ). When the recording paper has jammed near the recording paper exit: 1. Pull [...]

8. Help 56 3. Lift both green le v ers ( 1 ) f orward until they stop . 4. Remov e the jammed paper ( 1 ) from the fuser unit by pull ing it upwards carefully , then install the drum and toner unit. 5. Push bac k the lev ers ( 1 ) to the original position. 3 Close the front cover ( 1 ) by pushing do wn on both sides, until loc ked. 4 Re-inser t the[...]

8. Help 57 8.5.2 When the recording paper is not fed into the unit properly The displa y will sho w the follo wing. FAILED PICK UP 1 Pull the tension plate f orward ( 1 ), then remov e the paper tra y cov er ( 2 ). Remov e the recording paper ( 3 ). 2 Re-inser t the recording paper . Attach the paper tra y cov er , then push back the tension plate [...]

8. Help 58 Note: L Do not pull out the jammed document f orcibly before opening the front cov er . Cleaning 8.7 Cleaning the in side of the unit Clean the inside of the unit when: – Document frequently misfee d. – Blac k line, a white line or a dir ty patter n appear on the original document when sending or cop ying. Caution: L Be careful when [...]

8. Help 59 7 Remov e the drum and toner unit ( 1 ) by holding the two tabs . 8 Clean the lower glass ( 1 ) with a soft and dr y cloth. 9 Reinstall the drum and toner unit ( 1 ) b y holding the tabs . 10 Close the front cover ( 1 ) by pushing do wn on both sides, until loc ked. 11 Reconnect the pow er cord and the telephone line cord. Note: L Do not[...]

9. General Info rmation 60 9 Ge neral Infor matio n Printed Repo rts 9.1 Reference lists and report s Y ou can pr int out the f ollowing li sts and repor ts for y our reference . Setup list: provides y ou with the current settings of the basic and adv anced programming f eatures (page 40 to page 43). T elephone number list: provides y ou with names[...]

9. General Inf ormation 61 Specificatio ns 9.2 Specifica tions Applicable lines: Publi c Switched T elephone Network Document siz e: Max. 216 mm in width, Max. 600 mm in l ength Effective scanning width : 208 mm Effective printing w idth: 202 mm T ransmission tim e *1 : Approx . 8 s/page (ECM-MMR) *2 Scanning density: Horizontal: 8 pels/mm V er tic[...]

9. General Info rmation 62 Recor ding paper specifications Recording paper size: A4: 210 mm × 297 mm Recording paper weight: 60 g/m 2 to 90 g/m 2 Note f or recording paper: L Do not use the f ollowing types of paper: – P aper with a cotton and/or fibre content that is ov er 20 %, such as letterhead paper or paper used for resumes – Extremely s[...]

9. General Inf ormation 63 Approx . 800 sheets of A4 size paper can be printed. Note: L The image area changes with the depth, thick ness and size of the characters. L If you turn on the toner sav e feature , the toner car tridge will last approx . 40% longer . Drum life The included drum unit or Model No . KX-F A84E can print approx. 10,000 A4-s i[...]

10. Inde x 64 10 . Index 10.1 Index # #01 Date and time: 17 #02 Y our logo: 18 #03 Y our fax number: 19 #04 Sending repor t: 28 , 40 #06 F AX ring count: 40 #12 Remote activati on ID: 40 #13 Dialling mode: 40 #17 Ringer pattern: 16 #22 Au tomatic journal repor t: 28 , 41 #23 Ov erseas mode: 41 #25 Dela yed send: 41 #26 Au tomatic Caller ID list: 41[...]

10. Inde x 65 Recording paper size: 62 Redialling: 27 , 29 Remote activati on ID (Feature #12): 40 Repor ts Broadcast programming: 60 Broadcast sending: 30 Caller ID: 24 , 41 Journal: 28 , 60 Po w e r d o w n : 51 Printer test: 60 Sending: 28 , 40 Setup: 60 T elephone number: 60 Reset (Feature #80): 43 Resolution: 27 , 37 Ringer pattern ( F eature [...]

66 FL613HK-PFQX2 156ZA-en.book Page 66 Friday, January 7, 2005 5:54 PM[...]

67 FL613HK-PFQX2 156ZA-en.book Page 67 Friday, January 7, 2005 5:54 PM[...]

PFQX21 56ZA CM0105DT0 PFQX2156ZA CM0105DT0 Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta ’ zim, Malaysia Global web site: http://www.panasonic.co.jp/global/ Sole agent: Shun Hing Technology Co., Ltd. 9th Floor, Peninsula Centre 67, Mody Road, Tsimshatsui East, K[...]