Oki 4100 manual

OKIF AX 4100 Handbook English 4100 Fax ENGLISH 15/1/97 9:37 am Page 1[...]

English Every effort has been made to ensure that the information in this document is complete, accurate and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect[...]

Safety English Safety 3 Installation Hints ■ Install your fax machine in a dust-free location away from direct sunlight. ■ Do not plug your fax machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.). ■ Leave electronic adjustments to authorized service personnel. ■ The LINE terminal co[...]

English 4 Safety serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. ■ Pull out the AC plug before trying to remove any objects that may have fallen into the machine. ■ Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal. ■ When relocating your fa[...]

Contents English Contents 5 Introduction 8 Features 8 Product Options 9 Memory Expansion 9 PC Interface Board 9 Optional Handset 9 Optional Document Stacker 9 Component Identification 10 What Y ou Should Receive 10 Components 11 Control Panel 13 Control Panel Keys and Indicators 14 The One T ouch Keypad 17 Using the One T ouch Keys for Dialling 17 [...]

English 6 Contents Basic Operations 33 Preparing Documents 33 Document Size 33 Multiple Page Documents 33 Loading Documents 34 Sending a Fax to a Single Location 35 Search Key Dialling 35 Real-Time Dialling 36 Redialling 36 Confirming Results 36 Stopping a T ransmission 36 Receiving Faxes Manually 36 Receiving Faxes in Memory 37 No Paper Reception [...]

English Contents 7 Reports 55 Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Directory 56 Power Outage Report 57 Printing Reports 57 Printing a Message Confirmation Report 57 Printing Other Reports 57 Codes Used in Reports 57 Result [...]

English 8 Introduction Introduction Thank you for purchasing this OKIF AX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper . It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIF AX 4100 includes the following featu[...]

English Introduction 9 ■ A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. ■ Y our fax machine can also make up to 50 sorted copies of an original document (using standard- weight 20 lb. paper). ■ 256 KB of built-in memory. Product Options A nu[...]

English 10 Component Identification Component Identification What Y ou Should Receive Facsimile Unit Power Cord T oner Cartridge T elephone Cord Image Drum Unit (inside fax machine) Optional Document Stacker Document T ray Paper T ray/ Copy Stacker Optional External Handset 4100 Fax ENGLISH 15/1/97 9:37 am Page 10[...]

Components English Component Identification 11 One T ouch Keypad Control Panel Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed. Paper T ray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of finished copies or received faced are stacked on top of this tray. Document T[...]

English 12 Component Identification Components Expansion Slot Cover Open this cover to expose expansion slots for optional PC interface and memory expansion boards. LINE T erminal T erminal for connecting the unit to an outside telephone line. TEL T erminal T erminal for connecting the fax machine to an optional handset or external telephone. AC Po[...]

English Component Identification 13 Control Panel ABC PHOTO 22 1 19 18 EX FINE FINE STD LIGHT NORMAL DARK AUTO REC HYPHEN SEARCH HOOK V . REQUEST REDIAL AUTO DIAL SELECT FUNCTION COPY ALARM UNIQUE YES NO 8.5* A4 B5 A5 STOP ST ART 12 3 4 5 6 7 8/+ 9/SP ACE 10/PAUSE 123 456 789 * 0 # DEF JKL MNO TUV WXYZ GHI PQRS 3 2 4 9 5 6 7 8 10 12 23 20 21 11 12 [...]

English 14 Component Identification Control Panel Keys and Indicators 1 LCD Display Panel: Refer to this display for instructions and information while your fax machine is performing operations or while you are programming. 2 Transmit Resolution/Y es § key: Use this key to change the resolution used for transmitting documents. Use STD for standard[...]

English Component Identification 15 end of your transmission or after reception of any page has been completed. T o answer a voice request, press the this key after lifting your telephone handset. 8 Redial Key: Press this key to manually redial the last number dialled on your fax machine. Tip: Once the fax machine has enter ed power save mode (afte[...]

English 16 Component Identification 15 Plus key (One T ouch key 8): Each fax number you enter or program into your fax machine can be up to 32 digits long. In the case that you need to dial a number which is longer than 32 digits, it is possible to dial a number using any combination of One T ouch keys, Auto Dial numbers or the numeric keypad. When[...]

English Component Identification 17 The One T ouch Keypad The One T ouch keys are your fax machine’s most important tool. Y ou will use them for quick, one- touch dialling, and to access most of your fax machine’s functions and programming options. Using the One T ouch Keys for Dialling T o use a One Touch key for dialling, just press the appro[...]

request it to send the documents loaded into it (polling reception). 6/Report Print Key: Use this key to manually print reports from your fax machine. 7/Counter Display Key: Y our fax machine keeps track of the number of pages it has printed in sever- al ways. Use this key to check your fax machine’s print counters, and to reset your fax machine?[...]

Installation English Installation 19 Getting Started T o install your new fax machine, follow the instruc- tions from Unpacking to Setting the Fax Identification. Y ou must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that op[...]

English 20 Installation Setting Up Y our Fax Machine Install the Paper T ray/Copy Stacker 1 Slip the paper tray/copy stacker tabs into the rear- most slots in the top of the unit. Y ou will feel them lock into place. Install the Document T ray 1 Insert the document tray into the long horizontal slot on the top of the unit. Y ou will feel it lock in[...]

English Installation 21 3 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner . Then carefully peel the white plastic tape from the bottom of the toner cartridge. 4 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the lef[...]

English 22 Installation Connect to the T elephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an exter nal telephone or the exter nal handset option for your fax machine. See the instructions below. O[...]

English Installation 23 Connecting an External T elephone or Answering Machine 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine. 2 Insert the other end of the cord into the jack in your external device. Tip: To connect both an answering machine and a telephone, first connect your answering machine to your fax [...]

English 24 Installation Y our fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length). For example, if you are sent a document created originally on legal-size paper , your fax machine can reduce the received pages to fit on A4 or letter[...]

English Installation 25 Setting the Answering Mode Y our fax machine has a number of answering modes which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your fax machine’s standby display. Answering Mode Options The answering mode which is best for you will vary depending on how you use your f[...]

English 26 Installation PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this mode turns on the connection between your fax machine and a personal computer . Refer to the documentation you received with your PC Interface Board option for details. Changing the Answering Mode Follow these instructions to c[...]

English Installation 27 show 4:SYSTEM DA T A PRG. 4 Press the Y es § key. The display will show NO=<TSI/CSI>, ID=<SENDER ID>. 5 After the display clears, enter the full telephone number of your fax machine using the numeric keypad. Tip: Use the Hyphen key to enter a “+” character befor e the number , and use the Space One Touch key[...]

English 28 Installation 4 Using the numeric keypad, enter 15. This display will show USER LANGUAGE. 5 Press the No © key to switch to the other installed language. 6 T o accept the language change, press the Y es § key. 7 Press the Select Function key to finish. Connecting to a PBX A PBX (Private Branch Exchange) is a private tele- phone system u[...]

Dial Directories English Dial DIrectories 29 Programming One T ouch Keys Y our fax machine has ten One T ouch keys for rapid dialling. Y ou can store up to two fax numbers with 32 digits for each One T ouch key, a main number and an alternate number which will be used if the main number is busy. Y ou can also enter a 15-char- acter Location ID (nam[...]

English 30 Dial DIrectories T o Do This Use Enter two letters using Press the No © key to move to the next the same key. character . Move the cursor to Y es § and No © keys make corrections. 8 Press the Start key. The display will show NO=<OR LOCA TION>. 9 Enter the alternate fax number . Refer to the instruc- tions following Step 5. 10 Pr[...]

English Dial DIrectories 31 of the number unprogrammed and enter it manually on the numeric keypad). T o use a chain dial number , select the One Touch key or Auto Dial number programmed with the first part of the chain dial number . The display will show: PRESS OT/AD/SRCH KEY . Then select the One T ouch key or Auto Dial number programmed with the[...]

English 32 Dial DIrectories 9 Press the Start key to finish programming the One T ouch key. The display will show AUTO DIAL NO. [ ]. 10 T o continue programming Auto Dial numbers, go back to Step 4. If you are finished programming, press the Select Function key. Programming Gr oups Once you have programmed some One T ouch keys or Auto Dial numbers,[...]

Basic Operations English Basic Operations 33 Preparing Documents ■ T ry to use good quality documents for your trans- missions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. ■ Do not send documents which are not rectangular . ■ Never use documents that have wet or sticky sur- faces, wrinkles, s[...]

English 34 Basic Operations Loading Documents T o prevent paper jams and problems during scan- ning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time. Tip: Y ou can load and pr epar e to transmit a document while your fax machine is still sending or r eceiving another messa[...]

English Basic Operations 35 5 If necessary, use the Type of Original or No © key to set the level of contrast in your document. Document T ype Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Y our documents are now ready for faxing or copying. Sending a Fax to a Single L[...]

English 36 Basic Operations Real-Time Dialling Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, it may be necessary to dial numbers in real time (one digit at a time). If your fax machine is equipped with a handset, you can dial in real time by picking up the handset. Or , press the Hoo[...]

English Basic Operations 37 Receiving Faxes in Memory Y our fax machine will automatically receive mes- sages into memory (and not immediately print them) in a few different situations. No Paper Reception When your fax machine has run out of paper , a MSG. IN MEMORY , REPLACE P APER message will appear on the display. Even when your fax machine run[...]

English 38 Basic Operations Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your fax machine can communicate with. Using this function, you can set your fax machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One T ouch keys or Auto Dial n[...]

English Basic Operations 39 Making Copies Y our fax machine can also be used to make copies. Y ou can make up to 50 copies at one time. Y our fax machine automatically makes all copies in FINE mode. 1 Load your documents. 2 Press the Copy key. The display will show PRG. NO. OF COPIES, [1SETS]. If you want to make just one copy, you are finished. Y [...]

English 40 Basic Operations Y ou will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled. Tip: Y ou will need to have either an attached handset or an exter nal telephone to use the voice r equest funct[...]

Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmis- sion. Y ou can program a delayed transmission to occur at any time on the day of your transmission, or at any time over the next three days. Y ou can program y[...]

English 42 Advanced Operations display shows BROADCAST/MEMORY TX press No © key, display will show FEEDER TX. 10 Select a location. Refer to the following instructions. T o Select Using Do This A One T ouch key Press the One T ouch key. An Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad. A [...]

English Advanced Operations 43 13 When you are finished selecting locations, press the No © key at the SELECT LOCA TION(S) message. 14 If you have selected multiple locations, your fax machine will ask if you want to confir m your selections with a printed report before proceeding. Press the Y es § key. After the report is printed, the display wi[...]

English 44 Advanced Operations 5 Press the Y es § key to confirm your selection. 6 Repeat Steps 4 and 5 as often as necessary to contin- ue selecting locations. 7 When you are finished selecting locations, press the No © key at the SELECT LOCA TION(S) message. 8 If you have selected multiple locations, your fax machine will ask if you want to con[...]

English Advanced Operations 45 sends (broadcasts) the document to a number of other locations. Two different fax machines are involved in transmit- ting a relay broadcast: the relay initiating station and the relay key station. Relay Initiating Station Y our fax machine can act as the relay initiating station which starts the relay broadcast by sen[...]

English 46 Advanced Operations 9 Press the Y es § key. The display will show SELECT LOCA TION. 10 Select the location of the relay key station. Refer to the instructions below. T o Select Using Do This A One T ouch key Press the One T ouch key. An Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric ke[...]

Programming English Programming 47 Customizing Features and Operations Many of your fax machine’s features and functions have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter . If you have trouble [...]

English 48 Programming 04 IMAGE IN MCF: When a message confir mation is printed, this function adds a portion of the first page your fax machine transmitted. This is printed at the bottom of the message confirmation report. A vailable settings are on and of f. 05 SENDER ID: This function controls the printing of your fax machine’s Sender ID on th[...]

English Programming 49 11 RING RESPONSE: This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds. The recommended setting for T el/Fax mode is 1 ring. 12 DISTINCTIVE RING: This function is intended for use only in certain c[...]

English 50 Programming 20 ECM FUNCTION: The error correction mode function helps your fax machine to improve commu- nication in areas where telephone line conditions are poor . A vailable settings are on and off. 21 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your fax machine. A vailable set[...]

Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers. Refer to Dial Parameter Settings List to deter mine which settings you may need to change, then refer to Changing Y our Dial Parameter Settings to make the change. Tip: Some settings ar e not available in some countries. If you have troubl[...]

English 52 Programming PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the access digit function has been pro- grammed, your fax machine will recognize the access digit you use in your PBX to get an outside line. After it dials your access digit, your fax machine will pause to wai[...]

English Programming 53 Service Function Settings List LONG DOC. SCAN: Nor mally, your fax machine will not scan documents longer than 360 mm. When this function is on, your fax machine will scan and trans- mit documents of any length for up to one hour . When using this feature, keep in mind that multiple document mis-feeds will not be detected. MD[...]

English 54 Programming H/MODEM RA TE: This function controls the communications speed your fax machine’s modem uses at the beginning of a fax communication. A vailable settings are 14.4K, 9.6K and 4.8K. 4100 Fax ENGLISH 15/1/97 9:37 am Page 54[...]

Reports English Reports 55 Understanding Reports Y our fax machine provides a variety of useful reports which help you understand your fax machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report[...]

English 56 Reports ■ For each location, the Location ID or telephone number , the number of pages sent and the result of the communication. Broadcast Entry Report Each time you program a multiple-location transmis- sion (or broadcast), your fax machine will give you the option of printing this report to confirm your entries. Information in this r[...]

English Reports 57 ■ The Location ID and main fax number for each One T ouch key and Auto Dial code. ■ The alternate number (OR) for each One Touch key. ■ The One T ouch Parameter settings for each One T ouch key (PRM. ECHO). ■ A listing of all of the One T ouch keys and Auto Dial codes included in each group. Power Outage Report If power i[...]

English 58 Reports Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication session. Communication Codes Communication codes i[...]

Problem Solving English Problem Solving 59 Clearing a Document Jam When a document jam occurs, your fax machine will beep and an error message will appear in the dis- play. If the jammed document looks like it is posi- tioned straight in your feeder , press the Stop key to try to feed the document the rest of the way through the feeder . If this fa[...]

English 60 Problem Solving Clearing a Printing Paper Jam If your fax machine displays P APER JAM or NO P APER when the paper tray still contains paper , there may be one or more sheets of paper jammed in the machine. T o clear a paper jam, follow the instructions below. Tip: If you ar e experiencing many paper jams, it may be due to the type of pap[...]

4 Pull out any paper you see jammed inside the machine. 5 Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. W ar ning: Never expose the image drum unit to light for mor e th[...]

English 62 Problem Solving 8 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. 9 Reload the paper into the paper tray. Replacing the T oner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. A toner cartridge will prin[...]

English Problem Solving 63 1 Lift the fax machine’s top cover into an upright position. 2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Pull the gray lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. [...]

English 64 Problem Solving 5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. 6 Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner . 7 U[...]

English Problem Solving 65 9 Close the fax machine’s control panel. Press down until it snaps into place. Replacing the Image Drum Unit If the faxes you receive are light or have vertical streaks in them and you are not out of toner , or if your fax machine displays a CHANGE DRUM message, your fax machine needs a new image drum unit. Contact your[...]

English 66 Problem Solving 3 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. 4 Insert the new image drum unit into your fax machine. W ar ning: Never expose the image drum unit to light for mor e than 5 minutes. Never expose the image drum unit to dir ec[...]

English Problem Solving 67 Reading Y our Print Counters Y our fax machine’s print counters count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a ser- vice person may ask you to check these counters. Tip: If your fax machine’s image drum unit has r eached the end of its life, you [...]

English 68 Problem Solving (pulse or tone) for your area. If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling, refer to the MF(TONE)/DP(PULSE) user function setting in the Programming chapter . The display shows a communication error . This alarm indicates any of a number of problems. Y ou may be tr[...]

English Problem Solving 69 Y ou tried dialling with a One Touch key or an Auto Dial code but nothing happened. Make sure that something is programmed into the One T ouch key or Auto Dial code you are using. Check the fax number to make sure it was entered correctly (see the Dial Directories chapter). When you are dialling with an Auto Dial code, be[...]

English 70 Problem Solving Y ou want to answer an exter nal telephone but your fax machine always answers first. If you are using an external telephone, change your fax machine’s ring response user function setting. See the Programming chapter . Y our r eceived faxes sometimes look distorted. If the document received is wider or longer than the p[...]

Specifications English Specifications 71 Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 pel/mm V ertical resolution 3.85 line/mm (st[...]

English 72 Stat User Info Statutory User Information (UK only) The OKIF AX 4100 is approved for connection to telecom- munications systems specified in the instructions for use subject to the conditions set out in them. The BABT approval number for the OKIF AX 4100 is: BABT/96/4334 This apparatus has been approved for the use of the follow- ing fac[...]

English Stat User Info 73 The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network T er minal Point (NTP) of a Relevant Branch system (RBS) containing the apparatus. Only one OKIF AX 4100 should be connected between any series connected apparatus and the PSTN. Difficulties may occasionally [...]

Index English 74 Index #/Group key 16 */T one key 16 0/Unique key 16 1/Delayed TX One T ouch key 17, 41 2/Broadcast ( Feeder TX key 17, 43 3/Confidential TX One T ouch key 17, 44 4/Relay Initiate TX One T ouch key 17, 45 5/Polling key 17 6/Report Print key 18 7/Counter Display key 18, 67 8/Location Program key 18 9/User program key 18 10/Message Pr[...]

English Index 75 CANCL 57 Chain Dialling 30 Cleaning General 3 LED array 64 Clock, setting 24 Closed network 38, 48 Codes in reports 57 Communication codes 58 Communication errors 68 COMP . 57 Confidential Mail box 44 T ransmission 44 TX key 17 TX One T ouch key 17, 44 Configuration report 47, 56 Confirming results 36 Contrast, setting 35 Control p[...]

English 76 Index DRUM COUNT 66 Dust 3 E ECHO PROTECTION 30 ECM FUNCTION 50 Electrical noise 3 End of session tone 18 ERR REPORT (MCF) 47 Error correction mode 50 Error tone 18 Errors 47 EX. FINE resolution 14 Expansion slot cover 12 External telephone, connecting 23 F Fax identification, setting 26 Fax machine Customizing 47 Installing 19 Moving 4 [...]

English Index 77 K Key select tone 18 L Language 27, 49 LCD display panel 14 LED array, cleaning 64 LIGHT contrast 14 LINE terminal 3, 12, 22 Loading documents 34 Location Program key 18 LONG DOC. TX 53 M Mail box, confidential 44 Maintenance 3 Manual paper feeder 11 Manual receive mode 25 Manual reception 36 MCF (MULTI-LOC.) 47 MCF (SINGLE_LOC.) 4[...]

English 78 Index Paper size 23, 24, 49 Paper tray 10, 11, 20 Password 44 Pause key 16 PBX LINE 28, 52 PBX, connecting to 28 PC fax mode 26 PC interface board 9, 50 PC/F AX SWITCH 50 Personal ID 26 Phone directory report 56 PHOTO resolution 14 Plus key 16 Polling 46 Polling One T ouch key 17 Power 3 Connecting 23 Power Cord 10 Power failures 38 Powe[...]

English Index 79 Reports 55 Activity 55 Broadcast confirmation 55 Broadcast entry 56 Codes used in 57 Configuration 56 Message confirmation 47, 56 Phone directory 56 Power outage 57 Printing 57 Relay broadcast 45 Result codes 57 RING RESPONSE 49 R_JAM 57 S Safety 3 Search key 14, 35 Searching 35 Select Function key 15 Sender ID 26, 48 Settings Chan[...]

English 80 Index T ransmit Resolution/Y es key 14, 34 TSI PRINT 53 TSI/CSI 14, 26 TX MODE DEF AULT 48 Type of Original/No key 14, 35 U Unique characters 16 Unique key 16 Unpacking 19 Unsolicited fax messages, rejecting 38 User function settings 47, 50 User language 49 User program key 18 V V .Request/Hook key 14, 40 V oice request tone 18 V oice re[...]