Fujitsu S1500 manual

Operator's Guide P3PC-2432-01ENZ0[...]

2 Introduction Thank you for purchasing our Colo r Image Scanner, ScanSnap S15 00/S1500M (hereinafte r referred to as "the ScanSnap") . This Operator's Guide describes how to handle and opera te the ScanSnap. Before using the ScanSnap, be sure to read this manual, " Safety Precautions" and "Getting Started" thorou[...]

Introduction 3 Description of Each Manual When using the ScanSna p, read the following manuals as requir ed. Manual Description Reference Method Safety Pre cautions This manual contains important information about the safe use of the ScanSnap. Make sure to read this manual before using the ScanSnap. Included in the package. ScanSnap S1500/S1500M Ge[...]

Introduction 4 *1: Supplied with S1500. *2: Supplied with S1500M. ScanSnap Manager Help Use this Help when questions or problems regarding opera- tions (e.g. when setting items) arise. This provides an explanation of every operation, window, and message. Refer to this by either of the following methods: • Right-click the [ScanSnap Manager] taskba[...]

Introduction 5 ■ About This Manual S tructure of This Manual This manua l consists of the following: ScanSnap Overview This chapter describes the features, the names of parts and their functions, the system requirements, and basic operation of the ScanSnap. Installing the Software This chapter gives an overview and d esc ribes the installatio n p[...]

Introduction 6 Symbols Used In This Manual The following indicati ons are used in this ma nual to obviate any chance of accident or damage to you and people near you , and your property . W arning indications consist of the indicating warning level and warning st atement s. The following ta ble shows signs indicating warning levels and th eir meani[...]

Introduction 7 Screen Examples in This Manual • Windows screen The screen examples in this manual are cr eated according to Microsoft Corp oration’ s Guideline. The screenshots used in this manual ar e of Windows Vist a. Depending on the operating system s you are using, the screen examples and operations may differ from the actu al ones. • M[...]

Introduction 8 Abbreviations Used in This Manual The following abbreviated terms used in this manual ar e described. Windows Vista: Microsof t ® Windows Vista ® Home Basic operating system, English Version Microsof t ® Windows Vista ® Home Premium operating system, English Version Microsof t ® Windows Vista ® Business operating system, Englis[...]

Introduction 9 Adobe Acrobat: Adobe ® Acrobat ® In this manual, explanations are gi ven on the precondition that Adobe Acrobat provided with th is product i s installed on the computer to be used. Unless otherwise s pecified, the term Adobe Acrobat refers to Adobe Acrobat provided with th is product. Note that Adobe Acrobat, provided with this pr[...]

10 Contents Introduction .......................... ......................................................... 2 About This Manual ............. .................................... ............................... 5 ScanSnap Overview .................................................................... 15 Features of the ScanSnap ....................[...]

Contents 11 Using the ScanSnap (for Windows Users) ............................... 50 ScanSnap Manager Icon and Operations ...... ................................... 51 Right-Click Menu .......... .................................................................. .......... 52 Left-Click Menu ................... ............................... ....[...]

Contents 12 Automatically Setting Keywords to PDF Fi les ............. ................. .......... 179 Setting Document Open Passwords for PD F Files ............... ................. 184 Using the ScanSnap (for Mac OS Users) ................................ 188 ScanSnap Manager Icon and Operations ...... ................................. 189 Scan[...]

Contents 13 Automatically Setting Keywords to PDF Fi les ............. ................. .......... 296 Troubleshooting ................... ..................................................... 301 Clearing Document Jams . .................................... ........................... 302 Troubleshooting for Multif eed ...........................[...]

Contents 14 Index ........................................................................................... 365[...]

15 ScanSnap Overview This chapter describes the feat ures, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap. Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Names and Functions of Components . . . . . . . . . . . . . . . . [...]

Features of the ScanSnap 16 Features of the ScanSnap The ScanSnap is a scanner that is capable of double- sided scanning in bo th monochrome and color. The ScanSnap contains t he follo wing features: • You can turn documents into data by just pressing the [Scan] button! You can turn documents cluttering up your des k into PDF or JPEG files so tha[...]

Features of the ScanSnap 17 • The Quick Menu lets even beginners to operate the ScanSnap with auto- matic ease! The Quick Menu is simp le enough for first- time use by complete beginners. When the [Scan] button is pressed to scan a document , the Quick Menu is di splayed so that you can just select the act ion you want to perform on the Quick Me [...]

Features of the ScanSnap 18 • You can file busin ess cards with ease! With the provided bu siness card applicatio n, business cards can be easily converted into data. With CardMinder, you can recognize characters on a business card, and create a data- base to facilitate card da ta management and searches. The provided business card application is[...]

Names and Functions of Components 19 Names and Functions of Components This section describes the name s of parts and their functions. ■ Front View ADF paper chute (cover) Open the cover to use the ScanSnap. ⇒ Opening the cover turns on the ScanSnap. Extensio n When scanning long-size documents, pull up this part. Side guide Adjust the side gui[...]

Names and Functions of Components 20 ■ Rear View Power connector Securit y cable slot Insert a commercially availabl e security cable into this slot (anti-thef t). Tape seal After installing the software, remove this tape seal. USB connector Ventilat ion ports These openings ventilate th e interior of the ScanSnap.[...]

System Requirements 21 System Requirements The system requirements for the ScanSn ap are as follows: ■ Windows • Operating system − Windows Vista − Windows XP − Windows 2000 OK: Supported —: Not supported *1 : Service Pack 2 or later must be applied *2 : Service Pack 4 or later must be applied • Computer • Memory • Hard disk space[...]

System Requirements 22 The following shows the image data size cr iter ia when scanning a one-sheet co lor doc- ument in simplex mode. When installing ScanSnap Organizer or Scan to Mi crosoft SharePoint in an environmen t other than Windows Vista, the following softw are is also installed. For Windows 2000 If .NET Framework 2.0 is not installed, wh[...]

System Requirements 23 ■ Mac OS • Operating system − Mac OS X v10.5 − Mac OS X v10.4 OK: Supported *1: When the provided Adobe Acrobat 8 Professional has been updated *2: Mac OS X v10.4.3 or later is required • Computer • Memory • Hard disk space − ScanSnap Manager: 600 MB − ABBYY FineReader for ScanSnap: 570 MB − Cardiris: 150 [...]

System Requirements 24 The following shows the image data size cr iter ia when scanning a one-sheet co lor doc- ument in simplex mode. File format Compression rate Paper size PDF 3 A4 (general catalog) Image data size criteria (KB) Color mod e Auto Normal Bette r Best Excellent Colo r 438.4 295.1 442.4 859.3 2921.4 Gray 393.4 264.3 390.0 753.1 2500[...]

Turning the ScanSnap On/Off 25 Turning the ScanSnap On/Off This section describes how to turn the ScanSnap on/off. The ScanSnap is turned on/off in conjunction with the comp uter. Ordinarily, you do not need to manually turn the ScanSnap on/off if it is connected to a computer. • Turning the ScanSnap on With the computer power on, open the ADF pa[...]

Paper Sizes of Documents to Be Scanned 26 Paper Sizes of Documents to Be Scanned Paper sizes of documents to be scanned are as follows: Without Using the Carrier Sheet *1 : Long page scanning is available on ly when the [S can] button o n the ScanSnap is presse d for 3 seconds. Paper type Standard office paper, pos t cards, business ca rds Weight 5[...]

Paper Sizes of Documents to Be Scanned 27 With the Carrier Sheet *: Fold in half when scanning. Paper type Standa rd office pap er, post cards, business cards, p hotograph, clip ping Weight Up to 127 g/m 2 (Up to 34 lb) Up to 63.5 g/m 2 (Up to 17 lb) *when scanning paper folded in half Size Carrier Sheet Size (216 × 297 mm) Letter (8.5 × 1 1 in ([...]

Loading Documents 28 Loading Documents Load documents onto the ScanSn ap as follows: 1. Check the number of sheets in the document stack. The maximum numb er of sheets that ca n be loaded on the ScanSn ap is as follows: For A4-size paper or smaller: A document stack of 5 mm or less (50 sheets at 80 g/m 2 or at 20 lb) 2. To prevent paper jams , fan [...]

Loading Documents 29 4. Open the ADF paper chute (cover) of the ScanSnap. 5. Pull the stacker on the ADF top section towards you. 6. Pull out the extension of the ADF paper chute (cover), and op en the stacker. ADF paper chute (cove r) Stacker Extension Stacker[...]

Loading Documents 30 7. Load the document onto the ADF paper chute (cover). Load the document face- down (so that you are lo oking at the back of the last page) and top-first onto the ADF paper chute (cover) . Do not load th e document bey ond the refer- ence marks on the side guide. • Do not load the documents of more than 50 sheets (80 g/m 2 or[...]

Loading Documents 31 8. Adjust the side guides to the document width. Move the side guides so that there is no gap between the document edge and side guide on both sides. Doing so reduces skew ing of the d ocument during scanning. Paper[...]

Basic Flow of Operations 32 Basic Flow of Operations This section describes the flow of operations for scanning documents. You can scan documents in two different ways. Use either way according to your preference. • Using the Quick Menu After the scanning of a docu ment is co mplete, select an action to be performed from the Quick Menu. Beginners[...]

Basic Flow of Operations 33 Without using the Quick Menu Using the Quick Menu Press the [Scan] button to scan the document Select an action to be performed from the Quick Menu The selected action is performed. If intera cting with an application, th e application window appears. Scan to E-mail Scan to Folder/ Scan to Picture Folder Scan to Print Se[...]

34 Inst alling the Sof tware This chapter describes the outline of the softwa r e supplied with the ScanSnap, the installation procedure of Adobe Acrobat, and the installation pro cedure of ScanSnap Manager for S1 500 used on Mac OS and S1500M used on Windows. For details about how to install the software on the Sca nSnap Setup DVD-ROM, refe r to &[...]

For S1500 35 For S1500 This section describes the case for S1500. ■ Supplied Software The following describes the overview and functi ons of each software app lication. Using these software applications, you can edit, manage, and organ ize the image data scanned. • ScanSnap Manager This software is required to scan d ocume nts with the Sca nSna[...]

For S1500 36 ■ Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the ScanSnap. Prepare the Adobe Acrobat DVD-R OM. 1. Insert the Adobe Acrobat DVD- ROM into the DVD-ROM drive. ⇒ The [AutoPlay] window appears. 2. Select [US English] in the [Select The Language] pop-up menu and click the [[...]

For S1500 37 3. Click the [Install Adobe ® Acrobat ® 9] button. ⇒ The [Adobe Acrobat 9 Standard - Englis h, Français, Deutsch - Setup] window appears. 4. Click the [Next] button. 5. Follow the instructions on the screen to install. • For more details about installing Adobe Acr obat, click [Read Me.html] on the [Adobe Acrobat 9 S tandard] dia[...]

For S1500 38 ■ Installing ScanSnap Manager on Mac OS Follow the procedure to install ScanSnap Man ager from the Setup DVD-ROM supplied with the ScanSnap. For details about system req uirements, refer to "System Require ments" (page 21) . 1. Check that the ScanSnap is not connected to your computer. 2. Turn your computer on, and log in w[...]

For S1500 39 5. Click the [Continue] button. ⇒ The [Welcome to th e ScanSnap Instal ler] window appe ars. 6. Click the [Continue] button. ⇒ The [Important In formation] window appears. 7. Read the "Important Information" , then click the [Continue] button. ⇒ The [Software License Agreement] window appear s. 8. Read the "Softwar[...]

For S1500 40 9. To accept the agreement, click the [Agree] button. ⇒ The [Standard Install on "( volume_name )"] window appears. 10. Click the [Install] button . ⇒ The installation is started. The [Startup item registration] window appears. 11. Click the [OK] button. ⇒ When the installation is complete, the [Ins tallation completed [...]

For S1500 41 12. Click the [Close] button. 13. Remove the Setup DVD-ROM from the DVD-ROM drive.[...]

For S1500 42 ■ Installing Trial Version Software The following describes how to install trial version software. 1. Turn your computer on, and log on as a user with "Administrators" privi- leges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. ⇒ The [ScanSnap Setup] dialog box appears. 3. Click the [Trial Programs] button. ⇒ The [...]

For S1500 43 5. Click the [Install Products] button. ⇒ The installation starts. 6. Follow the instructions on the screen to complete the installation. 7. When the "InstallShield Wizard Complete" noti fi cation dialog box appears, click the [Finish] button. 8. Remove the Setup DVD-ROM from the DVD-ROM drive. • For more details about i [...]

For S1500M 44 For S1500M This section describes the case for S1500M. ■ Supplied Software The following describes the overview and functi ons of each software app lication. Using these software applications, you can edit, manage, and organ ize the image data. • ScanSnap Manager This software is required to scan d ocume nts with the Sca nSnap. Th[...]

For S1500M 45 ■ Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the ScanSnap. Prepare the Adobe Acrobat DVD-R OM. 1. Insert the Adobe Acrobat DVD- ROM into the DVD-ROM drive. ⇒ The DVD-ROM is detected aut omatically, the [Adobe Ac robat 8 Professional] win- dow is displayed. 2. Drag an[...]

For S1500M 46 3. When the copying is complete, foll ow the procedure to install Adobe Acrobat. 1. Double-click the [Applications] icon . 2. Double-click [Adobe Acrobat 8 Professi onal] in the [Applications] folder. 3. Double-click the [Adobe Acrobat Professional] icon and fo llow the instructions on the screen to install. 4. When the installation i[...]

For S1500M 47 ■ Installing ScanSnap Manager on Windows Follow the procedure to install ScanSnap Man ager from the Setup DVD-ROM supplied with the ScanSnap. For details about system req uirements, refer to "System Require ments" (page 21) . 1. Check that the ScanSnap is not connected to your computer. 2. Turn your computer on, and log on[...]

For S1500M 48 6. Click the [Next] button. ⇒ The [Choose Destination Location] dialog box appears. 7. Check the destination folder and click the [Next] button. ⇒ The [ScanSnap License Agreem e nt] dialog box appears. 8. Read the full text of the [ScanSnap License Agreement]. If you agree to the terms of this license, select [I accept the terms o[...]

For S1500M 49 10. Click the [Finish] button. ⇒ The [ScanSnap Setup] dialog box appears. 11. Remove the Setup DVD-ROM from the DVD-ROM drive.[...]

50 Using the ScanSnap (for Windows Users) This chapter describes how to perform a scan with the ScanSnap, change or sa ve scanning settings, and other various functions of the ScanSna p. ScanSnap Manager Icon and Operat ions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 How to Perform a Scan . . . . . . . . . . . . . . . [...]

ScanSnap Manager Icon and Operat ions (for Windows Users) 51 ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Ma nager. Ordinarily, the [ScanSnap Manager] icon is add ed to the taskbar at the lower right on the Windows desktop. The icon appears automatically on the taskbar when Windows starts. The icon als[...]

ScanSnap Manager Icon and Operat ions (for Windows Users) 52 ■ Right-Click Menu This menu appears when you right-click th e [ScanSnap Manager] ico n . Item Function Duplex scan Both the front and back of the document are scanned at the same time. Scanning is performed accordin g to the settings configured in [Scan Button Settings]. Simplex scan O[...]

ScanSnap Manager Icon and Operat ions (for Windows Users) 53 ■ Left-Click Menu This menu appears when you left-click the [ScanSnap Manager] ico n . Selectab le profiles are lis ted on the Left-C lick Menu. By selecting a profile on the Left-Click Menu, yo u can switch to the previously saved scanning settings. When you are not using the Quick Men[...]

How to Perform a Scan (for Windows Users) 54 How to Perform a Scan This section describes how to perform a scan with the ScanSnap. ■ Preparation 1. Make sure that the power cable is connected to the ScanSnap properly. 2. Make sure that the ScanSnap is c onnected to your computer properly. 3. Turn your computer on. ⇒ The [ScanSnap Manager] icon [...]

How to Perform a Scan (for Windows Users) 55 ■ Using the Quick Menu The scanning meth od described below is fo r the case when you use the Quick Menu. 1. Check for the [ScanSnap Manager] icon on the taskbar as shown below. 2. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 3. Select the [Use Q[...]

How to Perform a Scan (for Windows Users) 56 4. Click one of the profile buttons. 5. Click the [OK] button to close the ScanSnap setup dialog bo x. 6. Load the document into the ScanSnap. For details abou t how to load a document into the ScanSnap, refer to "Load ing Docu- ments" (page 28) . Profile Buttons Description [Recommended] butto[...]

How to Perform a Scan (for Windows Users) 57 7. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation. The following dialog box appears to indicate the scanning status. ⇒ When the scanning is complete , the Quick Menu appear s. • By default, the [Scan] b[...]

How to Perform a Scan (for Windows Users) 58 8. From the Quick Menu, click an ic on for the item to be performed. ⇒ The corresponding action of the selected item is performed. Item Description Scan to ScanSnap Orga- nizer (*1) PDF or JPEG files are created from the scanned image data, and ScanSnap Organizer is sta rted to display the scanned imag[...]

How to Perform a Scan (for Windows Users) 59 *1 : Th e icon for this item is displayed only when ScanSnap Organizer is installed. *2 : Th e icon for this item is displayed only when CardMinder is installed. *3 : The icon for this item is displayed only when ABBYY FineReader for ScanSnap is installed. *4 : Th e icon for this item is displayed only w[...]

How to Perform a Scan (for Windows Users) 60 ■ Without Using the Quick Menu The scanning method descr ibed below is fo r th e case when you are not using the Quick Menu. 1. Check for the [ScanSnap Manager] icon on the taskbar as shown below. 2. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 3[...]

How to Perform a Scan (for Windows Users) 61 4. Select a profile to be executed after scanning. Select a profile using either of the following: • [Profile] drop-down list in th e ScanSnap setup dialog b ox • Left-Click menu 5. Load the document into the ScanSnap. For details abou t how to load the document into the ScanSnap, refer to "L oa[...]

How to Perform a Scan (for Windows Users) 62 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation. The following dialog box appears to indicate the scanning status. ⇒ When scanning is complete, a selected action or interaction with another application [...]

How to Perform a Scan (for Windows Users) 63 ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] fro m the Right-Click Menu. In most cases, ScanSnap Manager doe s not need to be exited. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover ) to turn off the S canSnap. ⇒ The [ScanSnap Manager] icon on the taskbar chang[...]

Setting the ScanSnap (for Windows Users) 64 Setting the ScanSnap This section describes how to change and save sc anning settings, automatically inter act with applications, and about dialog bo xe s displayed d uring scanning. ■ Changing Scanning Settings To change scanning settings for th e ScanSnap, use the Ri ght-Click Menu. The following desc[...]

Setting the ScanSnap (for Windows Users) 65 2. Click the [Detail] button to swit ch to the detail view mode. 3. Change scanning settings on each ta b on the ScanSnap setup dialog box. The following items can be changed on each tab: For details, refer to Sca nSnap Manager Help. • [Application] tab − Application to be us ed with the ScanSnap • [...]

Setting the ScanSnap (for Windows Users) 66 • [File option] tab − File format of a scanned image data (*.pdf, *.jpg). − Whether to text recognize a marked charac ter string on the scanned image data and set the character string as a keyword for th e PDF file. (Whether to text recognize only th e firs t marked section or a ll marked sections t[...]

Setting the ScanSnap (for Windows Users) 67 ■ Saving Scanning Settings You can define u p to 20 sets of pre ferences ca lled profiles for scanning in the Left-Click Menu. Only by clicking the [ScanSnap Manager] icon , you can easily retrie ve and use the saved profiles. Once the frequently used scanning settings are sa ved as p rofiles you do not[...]

Setting the ScanSnap (for Windows Users) 68 Saving Profiles 1. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check b ox is selected.[...]

Setting the ScanSnap (for Windows Users) 69 3. Change scanning settings on each ta b on the ScanSnap setup dialog box. For details abou t each tab, refer to ScanSnap Manager Help. 4. Select [Add Profile ] from the [Profile] drop-down l ist. ⇒ The [Add new profile] dialog box appears.[...]

Setting the ScanSnap (for Windows Users) 70 5. Type in a profile name, and then click the [OK] button. ⇒ The new profile name appears in the [Profile] drop -down list.[...]

Setting the ScanSnap (for Windows Users) 71 6. Click the [OK] button to close the ScanSnap setup dialog bo x. ⇒ Now, you have finished saving a new profile. • Y o u can save up to 20 profile s, including the [S tand ard] profile. • Y ou can change the displaye d sequence of pr ofiles except for the [S tandard] profile. 1. Select [Profile Mana[...]

Setting the ScanSnap (for Windows Users) 72 Changing Settings for Saved Profiles 1. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. 3. Select the profile you want to chan ge from the [Profi le] drop-down list. This function is not available when the [Use [...]

Setting the ScanSnap (for Windows Users) 73 4. Change scanning settings on each ta b on the ScanSnap setup dialog box. For details abou t each tab, refer to ScanSnap Manager Help. 5. When you finish changing the settings for the selected profile, click the [OK] button. ⇒ A confirmation message appears to ask whether you want to overwrite th e pro[...]

Setting the ScanSnap (for Windows Users) 74 6. To overwrite the profile, select the [Yes] button. When the [No] button is clicked, changes are saved to the [Standard] profile. When you have selected the [Standard] pro file in Step 3. , the confirmation messag e does not appear.[...]

Setting the ScanSnap (for Windows Users) 75 Renaming Profiles 1. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check b ox is selected.[...]

Setting the ScanSnap (for Windows Users) 76 3. Select [Profile Management] fr om the [Profile] drop-down list. ⇒ The [ScanSnap Manager - Profile Manageme nt] dialog box appears. 4. Select the profile you wa nt to rename, and then click the [Rename] but- ton. ⇒ The [Rename] dialog box appears. You can also select [Pro file Management] from the R[...]

Setting the ScanSnap (for Windows Users) 77 5. Type in a new name, and th en click the [OK] button. ⇒ The selected profile is re named. 6. Click the [Close] button to close th e [ScanSnap Manage r - Profil e Man- agement] dialog box.[...]

Setting the ScanSnap (for Windows Users) 78 Deleting Profiles 1. From the Right-Click Menu, sel ect [Scan Button Settings]. ⇒ The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check b ox is selected.[...]

Setting the ScanSnap (for Windows Users) 79 3. Select [Profile Management] fr om the [Profile] drop-down list. ⇒ The [ScanSnap Manager - Profile Manageme nt] dialog box appears. You can also select [Pro file Management] from the Right-Click Menu to open the [ScanSnap Mana ger - Profile Manag ement] dialog box.[...]

Setting the ScanSnap (for Windows Users) 80 4. Select the profile you wa nt to delete from th e list, and then click the [Delete] button. ⇒ The [Delete Profile] dialog box appears. 5. Click the [Yes] button. ⇒ The selected profile is deleted. 6. Click the [Close] button to close th e [ScanSnap Manage r - Profil e Man- agement] dialog box. The [[...]

Setting the ScanSnap (for Windows Users) 81 ■ Automatic Interaction with Applications ScanSnap Organizer, CardMinder, Rack2 -Filer Trial Version supplied with the ScanSna p, and Rack2-Filer (V5.0 recommen ded) (bundled or sold separately) can automa tically interact with the ScanSnap upon sta rtup. Automatic Interaction Mo de (When to Interac t) [...]

Setting the ScanSnap (for Windows Users) 82 • The ScanSnap always interacts with th e application that is running and has higher priority. When ScanSnap Organize r, CardMinder, or Ra ck2-File r is running, an a pplication selected in the [Application] drop-down lis t on the [Applicatio n] tab on the ScanSnap setup dialog box is automatically swit[...]

Setting the ScanSnap (for Windows Users) 83 Changing Automatic Inte raction Mode Options Follow the procedure belo w to change Auto matic Intera ction mode optio ns. 1. From the Right-Click Menu, select [Help] → [Preferences]. ⇒ The [Preferences] dialog box appears. 2. In the [Automatic Interact ion] tab , select the Au tomatic Interaction mode[...]

Setting the ScanSnap (for Windows Users) 84 ■ Showing the Scan Progress Status When scanning starts, the [ScanSnap Manager - Imag e scanning and file saving] dialog box appears on the computer screen. This dialog box shows the current processing status, the number of pages of the file that have been saved, and overview of the current setti ngs fo[...]

Setting the ScanSnap (for Windows Users) 85 2. In the [Show Scan Progress Status ] tab, clear the [Show the scan progress status (recommended)] che ck box and click the [OK] button. ⇒ The [ScanSnap Manager - Image scanning an d file saving] dialog box is hidden from the next scanning.[...]

About Actions (for Windows Users) 86 About Actions The ScanSnap has frequently-used functions at the ready as Ac tions to help you make effi- cient use of your time at your office. Actions are helpful when: • you want to share the scanned doc ument files with other members. ⇒ You can save docu ment files directly in a shar ed folder on a networ[...]

About Actions (for Windows Users) 87 ■ Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a netw orked folder to sh are information among group members. In addition, all membe rs ar e informed of the destination folder path [...]

About Actions (for Windows Users) 88 For an e-mail program, an application set in Internet Explor er is used. Even if you use an e-mail program selected in Internet Explor er, the e-mail program may not interact with the ScanSnap prope rly. In this ca se, contact the man ufacturer of that e-ma il program. Windows Vista 1. In Internet Explorer, sele[...]

About Actions (for Windows Users) 89 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Windows Users) 90 4. Check the scanned image in the [Scan to Folder] dialog box. You can also change file names and destinat ion folders and specify whether to state a path to a destination folder in an e-mail message to notify other members. For details about the [Scan to Fold er] di alog box, refer to ScanSnap Manager H elp. Pr[...]

About Actions (for Windows Users) 91 5. Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-ma il message] check box in the [Scan to Folder] dialog box , an e-ma il program starts, a nd an e-mail message is created with the path to the de stination[...]

About Actions (for Windows Users) 92 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Scan to Folder]. 3. Click the [OK] button to close the ScanSnap setup dialog bo x. • Y ou can set a de[...]

About Actions (for Windows Users) 93 4. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 5. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [S can to Folder] dialog box app ears. [...]

About Actions (for Windows Users) 94 7. Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-ma il message] check box in the [Scan to Folder] dialog box , an e-ma il program starts, a nd an e-mail message is created with the path to the destination [...]

About Actions (for Windows Users) 95 ■ Sending Files by E-Mail This section describes how to send the scanned image data by e-mail.[...]

About Actions (for Windows Users) 96 For an e-mail program, the application set in Internet Explorer is used. Even if you use an e-mail program selected in Internet Explor er, the e-mail program may not interact with the ScanSnap prope rly. In this ca se, contact the man ufacturer of that e-ma il program. Windows Vista 1. In Internet Explorer, sele[...]

About Actions (for Windows Users) 97 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Windows Users) 98 2. Change settings. For details about the [Scan to E-mail - Options] dialog box, re fer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-ma il -Options] dialog box. 4. Click the [Scan to E-mail] icon. ⇒ The [Scan to E-mail] dialog box appears. When you have cleared the [Show pre view][...]

About Actions (for Windows Users) 99 5. Check the scanned image on the [Scan to E-mail] dialog box. You can also chang e file names, specify whet her to set a "Document Open Password", and specify whether to save scanned files attached to an e-mail message after scan- ning. For details abou t the [Scan to E-mail] d i alog box, refer to Sc[...]

About Actions (for Windows Users) 100 6. Click the [Attach] button. ⇒ When the [Set a "Document Open password" fo r PDF files] check box is selected in the [Scan to E-mail - Options] dialog b ox or [Scan to E-mail] dialog b ox, the [Scan to E-mail - Set a password] dialog box appear s. Enter a password, and then click the [OK] button. ?[...]

About Actions (for Windows Users) 101 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Scan to E-mail]. • The profiles can also be set by selecting [Sca n to E-mail] from the [Profile] dro[...]

About Actions (for Windows Users) 102 3. Change settings for the [Scan to E- mail] action (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Settings] button. ⇒ The [Scan to E-mail - Options] dialog box appears. 2. Change settings. For details about the [Scan to E-mail - Options] dialog box, re fer to ScanSnap Man-[...]

About Actions (for Windows Users) 103 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [S can to E-mail] dialog box appears. [...]

About Actions (for Windows Users) 104 8. Click the [Attach] button. ⇒ When the [Set a "Document Open password" fo r PDF files] check box is selected in the [Scan to E-mail - Options] dialog b ox or [Scan to E-mail] dialog b ox, the [Scan to E-mail - Set a password] dialog box appear s. Enter a password, and then click the [OK] button. ?[...]

About Actions (for Windows Users) 105 ■ Using the ScanSnap as a Copy Machine This section describ es how to print scanned image d ata with a pr inter. By printing scanned image data directly from the ScanSnap, you can use the ScanSnap as a copy machine. • By default, a printer that is [Set as Default Printer] in Windows Co ntrol Panel is used. [...]

About Actions (for Windows Users) 106 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear[...]

About Actions (for Windows Users) 107 4. Click the [Scan to Print] icon. ⇒ The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3. , printing is immediately performe d. 5. Check the scanned image on the [S can to Print] dialog box. You can select the printer to be used and spec ify the number[...]

About Actions (for Windows Users) 108 6. Click the [Print] button. ⇒ Printing is performed. • When the Quick Men u is displayed, the Scan Snap does not perform a scan even if you press the [Scan] button, unless the [Scan to Pri nt] dialog box is close d. Close the [Scan to Print] dialog box before scannin g another document. • Do not move, de[...]

About Actions (for Windows Users) 109 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Scan to Print]. • The profiles can also be set by selecting [Sca n to Print] from the [Profile] drop-[...]

About Actions (for Windows Users) 110 3. Change settings for the [Scan to Pr int] action (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Settings] button. ⇒ The [Scan to Print - Options] dialog box appears. 2. Change settings. For details about the [Scan to Print - Op tions] dialog box, refer to ScanSnap Man- ag[...]

About Actions (for Windows Users) 111 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [S can to Print] dialog box app ears. If the [Show "Print" dialog] check box is cleared in Step 3. , printing is immediately performe d. 7. Check the scanned image on the [S can to Print] dialog bo[...]

About Actions (for Windows Users) 112 ■ Saving Files to Picture Folder This section describes how to save sca nned image data in the pictures folder. By default, the following folder is set as the "Pictures folder". • Windows Vist a Drive name (such as C):Users( User_name )PicturesScanSnap • Windows XP/Windows 2000 Drive name (s[...]

About Actions (for Windows Users) 113 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear[...]

About Actions (for Windows Users) 114 4. Click the [Scan to Picture Folder] icon. ⇒ The [Scan to Picture Folder] d ialog box appears. When you have cleared the [Sho w preview] check box in Step 3. , the scanned image data is saved in the pictures folder.[...]

About Actions (for Windows Users) 115 5. Check the scanned image on the [Sca n to Picture Fol der] dialog box. You can rename files. For details about the [Scan to Picture Fo l der] dialog box, refer to ScanSnap Manager Help. 6. Click the [Save] button. ⇒ The scanned image data is saved in the pictures folder. In [Specify destination folder], you[...]

About Actions (for Windows Users) 116 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Scan to Picture Folder]. Finishing the p rocedure above, you can save de sired settings as profiles. Th[...]

About Actions (for Windows Users) 117 3. Change settings for the [Scan to Pi cture Folder] acti on (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Settings] button. ⇒ The [Scan to Picture Folder - Options] dialog box appears. 2. Change settings. For details about the [Scan to Pictur e Folder - Options] dialo g b[...]

About Actions (for Windows Users) 118 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [Scan to Picture Folder] dialog box appears. When you have cleared the [Sho w preview] check box in Step 3. , the scanned image data is saved in the pictures folder. 7. Check the scanned image on the [Sca n [...]

About Actions (for Windows Users) 119 ■ Converting into Word/Excel/PowerPoint Documents This section describes how to convert the sc anned image data into Word/Excel/PowerPoint files through ABBYY FineReader for ScanS nap, which is supplied with the ScanSnap. • ABBYY FineReader for ScanSnap must be inst alled in your computer in order to perfor[...]

About Actions (for Windows Users) 120 About the OCR ( Optical Character Recognition) func tion of ABBYY FineReader for ScanSnap • ABBYY FineReader for ScanSnap is an application used exclusiv ely with the ScanSnap. This program can text-recognize o nly PDF files th at are created by using th e Sca nSnap. It cannot text-recognize PDF files created[...]

About Actions (for Windows Users) 121 You can change the scann ing settings applied d uri ng conversion to Word, Excel, or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select the [Start] menu → [A ll Programs] → [ABBYY FineReader for ScanS nap(TM) 4.0] → [ABBYY FineReader for ScanSnap (TM) 4.0] to show the follo[...]

About Actions (for Windows Users) 122 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear[...]

About Actions (for Windows Users) 123 ⇒ When the conversion is complete, Word, Excel, or PowerPoint starts up, and the conversion result is displayed. • It is recommended to sel ect [Better (Color/Gray: 200 dpi, B&W : 400 dpi)] or higher reso- lution for [Image quality] in the [Sca nning] tab on the ScanSnap setup dialog box. • Word docum[...]

About Actions (for Windows Users) 124 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop-down list on the [Application] tab, select [ABBYY Scan to Word], [ABBYY Scan to Excel], or [ABBYY Scan to PowerPoint(R)]. • The profiles can also b[...]

About Actions (for Windows Users) 125 3. Click the [OK] button to close the ScanSnap setup dialog bo x. 4. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 5. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ Afte[...]

About Actions (for Windows Users) 126 ■ Scanning Business Cards This section describes how to use scanned image data of business cards in CardMinde r. • When interacting with CardMinder , blank pages are not removed, regardless of the [Allow automati c blank page removal] se tting. • Up to 500 sheets (1,0 00 pages), including blank pages, can[...]

About Actions (for Windows Users) 127 Using the Quick Menu 1. Load the business card into the ScanSnap. • Load the business card so that the front side of th e two-sided business card faces the ADF paper chute (cover). • To scan multiple business cards, load business cards in a pile. • Move the side guides so that there is no gap between the [...]

About Actions (for Windows Users) 128 3. Click the [Scan to CardMinder] icon. ⇒ CardMinder starts up. • When the Quick Menu is displayed, scannin g ca nnot be performed with the ScanSnap. Complete the interaction with CardMinde r before scanning anothe r document. • Do not move, delete, or rename the scanned im age data in other applications [...]

About Actions (for Windows Users) 129 4. Check the scanned card image a nd text recognition result. For details about the functi ons of and how to use CardMinder, refer to CardMinder User’s Guide and CardMinder Help.[...]

About Actions (for Windows Users) 130 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Card- Minder]. 3. Click the [OK] button to close the ScanSnap setup dialog bo x. • It is recommended [...]

About Actions (for Windows Users) 131 4. Load the business card into the ScanSnap. • Load the business card so that the front side of th e two-sided business card faces the ADF paper chute (cover). • To scan multiple business cards, load business cards in a pile. • Move the side guides so that there is no gap between the business cards edge a[...]

About Actions (for Windows Users) 132 6. Check the scanned card image a nd text recognition result. For details about the functi ons of and how to use CardMinder, refer to CardMinder User’s Guide and CardMinder Help.[...]

About Actions (for Windows Users) 133 ■ Saving Data in SharePoint You can easily save the scanned image data in SharePoint and Office Live.[...]

About Actions (for Windows Users) 134 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear[...]

About Actions (for Windows Users) 135 4. Click the [Scan to SharePoint] icon. ⇒ Scan to Microsoft SharePoint starts up. 5. Save the scanned image data. • When the Quick Menu is displayed, scanning ca nnot be performed with the ScanSn ap. Complete the interaction with Scan to Microsoft SharePoint before scanning another document. • Do not move[...]

About Actions (for Windows Users) 136 • Connecting to SharePoint 1. Select a folder in which you want to save the scanned image data. 2. Enter necessary information such as a title in the Index pane of Scan to Microso ft SharePoint, and click the [Accept] button. ⇒ The scanned image data is saved in the specified folder. • Connecting to Offic[...]

About Actions (for Windows Users) 137 2. Enter the ID and password in the Office Li ve logon dialog box, and then click the [Sign In] button. ⇒ After the ScanSnap is connected with Office Live, the [Scan to Microsoft SharePoint] dialog box appears. 3. Select a folder in which you want to save the scanned image data. 4. Enter necessary information[...]

About Actions (for Windows Users) 138 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop- down list on the [Applicati on] tab, select [Scan to SharePoint]. Finishing the p rocedure above, you can save de sired settings as profiles. Th e p[...]

About Actions (for Windows Users) 139 3. Change settings for the [Scan to Shar ePoint] acti on (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Settings] button. ⇒ The [Scan to SharePoint - Options] dialog box appear s. 2. Select the [Save scanned images to file] check box. 3. Click the [OK] button to close the [[...]

About Actions (for Windows Users) 140 7. Save the scanned image data. • Connecting to SharePoint 1. Select a folder in which you want to save the scanned image data. 2. Enter necessary information such as a title in the Index pane of Scan to Microso ft SharePoint, and click the [Accept] button. ⇒ The scanned image data is saved in the specified[...]

About Actions (for Windows Users) 141 • Connecting to Office Live 1. Select [Connect to Office Live] from the menu. ⇒ The Office Live logon dialog box appears. 2. Enter the ID and password in the Office Li ve logon dialog box, and then click the [Sign In] button. ⇒ After the ScanSnap is connected with Of fice Live, the [Scan to Micro soft Sha[...]

About Actions (for Windows Users) 142 4. Enter necessary information such as a titl e in the Index pane, and click th e [Accept] button. ⇒ The scanned image d ata is saved in the spe cified folder. For details, refer to the Scan to Microsoft SharePoint User Guide.[...]

About Actions (for Windows Users) 143 ■ Saving to Rack2-Filer This section describ es how to save PDF files cr eated with the ScanSnap, in Rack2-Filer Trial Version supplied with the ScanSnap o r Rack2-Filer (V5 .0 recommended) (bundled or sold separately). • Rack2-Filer trial versi on supplied with th e ScanSnap or Rack2-File r (V5.0 recommend[...]

About Actions (for Windows Users) 144 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear[...]

About Actions (for Windows Users) 145 2. Change settings. In this dialog box, specify the desti natio n to save the scanned image data. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dial og box to display Rack2-Filer Help. 3. Click the [OK] button to close t[...]

About Actions (for Windows Users) 146 Without using the Quick Menu 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [Application] drop-down list on the [Application] tab, select [Rack2-Filer]. • Y ou can set the profile by sel ecting Rack2-Filer from the [Profile] drop-down list or[...]

About Actions (for Windows Users) 147 3. Change settings for the [Rack2-Filer] action (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Settings] button. ⇒ The [ScanSnap -> Rack2] dialog box appears. 2. Change settings. In this dialog box, specify the desti natio n to save the scanned image data. For details ab[...]

About Actions (for Windows Users) 148 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, Rack2-Filer star ts up, and the PDF file c[...]

Using the ScanSnap in Various Ways (for Windows Users) 149 Using the ScanSnap in Various Ways This section describes a variety of ways yo u can use the ScanSnap. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button starts scanning in Duplex mode. When you wish to scan in Simplex mode, change the settings by following the [...]

Using the ScanSnap in Various Ways (for Windows Users) 150 4. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 5. Press the [Scan] button on the ScanSnap. ⇒ The document is scanned in Simplex mode. If you select [Simplex scan] from[...]

Using the ScanSnap in Various Ways (for Windows Users) 151 ■ Scanning Color Documents in Black and White or Gray Mode By default, the ScanSnap automatically recognizes wh ether scanned documents are color, gray or black-and-white, and out puts color documents in color mode, gray documents in gray mode, and black-and-white docum ents in black-and-[...]

Using the ScanSnap in Various Ways (for Windows Users) 152 4. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 5. Press the [Scan] button on the ScanSnap. ⇒ Scanned image data is output in gray or in black-a nd-white.[...]

Using the ScanSnap in Various Ways (for Windows Users) 153 ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image dat a of scanned co lor documents in high compression mode. You can scan a n large q uantity of documents in high comp ression mode and save them as a space-saving PDF file. To scan color documents in high com[...]

Using the ScanSnap in Various Ways (for Windows Users) 154 4. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 5. Press the [Scan] button on the ScanSnap. ⇒ The scanned document is output a s highly compressed color image data .[...]

Using the ScanSnap in Various Ways (for Windows Users) 155 ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from th e scanned image data. When you scan documents in Dupl ex mode, both sides of the documents are scanned regardless if t he back is printed or not. If a blank si[...]

Using the ScanSnap in Various Ways (for Windows Users) 156 3. Select the [Allow automatic blank page removal] check box. 4. Click the [OK] button to cl ose all the open dialog boxes. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) [...]

Using the ScanSnap in Various Ways (for Windows Users) 157 ■ Correcting Skewed Character Strings The ScanSnap is able to detec t skewed character strings on th e document and correct the skew. This function is available when charac ters printed on the document ar e skewed. To correct skewed character strings, change th e settings by following the[...]

Using the ScanSnap in Various Ways (for Windows Users) 158 2. Click the [Option] butto n on the [Scanning] tab. ⇒ The [Read mode option] dialog box appea rs. 3. Select the [Correct ske wed character strings au tomatically] check box. 4. Click the [OK] button to cl ose all the open dialog boxes. 5. Load the document into the ScanSnap. For details,[...]

Using the ScanSnap in Various Ways (for Windows Users) 159 ■ Correcting the Orientation of Scanned Images In an office enviro nment, it is often the case that a single ba tch contains documents of differ- ent page orientations , even if the paper sizes are the same. For the case of double-sided documents in ca lendar style, the reve rse sides are[...]

Using the ScanSnap in Various Ways (for Windows Users) 160 2. Click the [Option] butto n on the [Scanning] tab. ⇒ The [Read mode option] dialog box appea rs. 3. Select the [Allow automati c image rotation] check box. 4. Click the [OK] button to cl ose all the open dialog boxes. 5. Load the document into the ScanSnap. For details, refer to "P[...]

Using the ScanSnap in Various Ways (for Windows Users) 161 ■ Scanning Documents of Diffe ring Widths or Sizes at the Same Time The ScanSnap is able to scan documents of di fferent widths or sizes in o ne batch. To scan documents of different wi dths or sizes in one batch, change the settings by following the procedure belo w. 1. Select [Scan Butt[...]

Using the ScanSnap in Various Ways (for Windows Users) 162 3. Select an option other than [Check Length] in [Multifeed Detection]. 4. Click the [OK] button to close the ScanSnap setup dialog bo x. 5. Load the document into the ScanSnap. 1. Align the edge of all documents. 2. Place the document o n the center of the ADF paper chute (cover). Scanning[...]

Using the ScanSnap in Various Ways (for Windows Users) 163 6. Press the [Scan] button on the ScanSnap. ⇒ The size of all output image data co nforms to the respectiv e documents . • Place all documents under the pick roller (center). Documents that are not under t he pick roller canno t be fed. • Adjust the side guides to the widest document [...]

Using the ScanSnap in Various Ways (for Windows Users) 164 ■ Scanning Documents Larger Than A4/Letter Size The ScanSnap is able to scan documents larger t han A4/Letter size, such as A3, D ouble Let- ter, and B4 sizes, using the Carrier Sheet. Fold the document in half, sca n it in Duplex mode, and then merge both front and back images to make a [...]

Using the ScanSnap in Various Ways (for Windows Users) 165 3. Select [Create facing pa ges in one image] in th e [Mode] drop-down list, and then click the [OK] button. For details about Carrier Shee t settings , refer to the ScanSnap Manager Help. 4. Select [Automatic det ection] in the [Paper size] drop-down list on the [Paper] tab.[...]

Using the ScanSnap in Various Ways (for Windows Users) 166 5. Select [Duplex Scan (D ouble-sided)] in the [Scanning side] drop-down list on the [Scanning] tab. 6. Click the [OK] button to close the ScanSnap setup dialog bo x. 7. Load the document into the ScanSnap. 1. Fold the document in half so that the side to be scanned is on the external side.[...]

Using the ScanSnap in Various Ways (for Windows Users) 167 3. Load the Carrier Sheet into the ScanSna p. − Load the Carrier She et with the portion str iped in black and white as the top edge. − Place the document so that the back i s face up . − Adjust the side guides to the width of the Carrier Sheet to avoid skewing. − When scanning the [...]

Using the ScanSnap in Various Ways (for Windows Users) 168 ■ Scanning Photographs and Irregular-shaped Documents When you do not want to get scratches on a phot ograph, or want to scan an irregular-sha ped document such as a clipping of an article that is difficult to scan as it is, you can use the Car- rier Sheet to scan with the ScanSnap. To sc[...]

Using the ScanSnap in Various Ways (for Windows Users) 169 3. Select [Create front and back imag es separately] in the [Mode] drop- down list, and then click the [OK] button. For details about Carrier Shee t settings , refer to the ScanSnap Manager Help. 4. Select [Automatic det ection] in the [Paper size] drop-down list on the [Paper] tab. 5. Clic[...]

Using the ScanSnap in Various Ways (for Windows Users) 170 6. Load the document into the ScanSnap. 1. Open the Carrier Sheet and insert the docu- ment. Neatly align the top of the document with the top of the Carrier Sheet. Center the material so that it is entirely con- tained in the Carrier Sheet. 2. Load the Carrier Sheet into the ScanSna p. −[...]

Using the ScanSnap in Various Ways (for Windows Users) 171 7. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started and th e image data is outp ut. • The image data scanned by using the [Scan] bu tton is centered and output i n the size specified in [Output image size]. When [Automatic detection] is selected from the [Output im age siz[...]

Using the ScanSnap in Various Ways (for Windows Users) 172 ■ Scanning Long Pages Up to 863-mm-long (34 inc hes) documents can be scanned. The following describes how to sca n long pages. 1. Load the document into the ScanSnap. For details about document type s that can be loaded, refer to "Paper Sizes of Docu - ments to Be Scanned" (pag[...]

Using the ScanSnap in Various Ways (for Windows Users) 173 2. Press the [Scan] button on the ScanSnap until it blinks b lue for 3 sec- onds or longer. ⇒ Scanning is started. If the first sheet scanned is scanned a long page, and scanning is continued, subse- quent sheets will also be scanned as lon g pages. • When [Image quali ty: Excellent] is[...]

Using the ScanSnap in Various Ways (for Windows Users) 174 ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages. For example, yo u can scan a batch of slip s, and sa ve each slip as a PDF file. To save image data in multiple PDF files, change the [...]

Using the ScanSnap in Various Ways (for Windows Users) 175 3. Select [Generate on e PDF file per ( n ) page(s)] and enter a number. One PDF file is created every time the number of pages specified here have been scanned. 4. Click the [OK] button to cl ose all the open dialog boxes. 5. Load the document into the ScanSnap. For details, refer to "[...]

Using the ScanSnap in Various Ways (for Windows Users) 176 ■ Creating Searchable PDF Files The ScanSnap is able to text-recognize the sc ann ed image data automa tically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. 1. Select [Scan Button Settings ] from the Right-Click Men[...]

Using the ScanSnap in Various Ways (for Windows Users) 177 3. Select the [Convert to S earchable PDF] check box. ⇒ The following message appears: ⇒ Click the [Yes] button to close the dialog box. • Language Select the language. Japanese, English, French , German, Italian, Sp anish, Chinese (simplified), Chinese (tradition al), Korean , Russia[...]

Using the ScanSnap in Various Ways (for Windows Users) 178 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. The image data is text-recognized, an d a searchable PDF file is created from the scanned docume nt and saved in a folder. • Enabling this setting may require an extend ed period of processing depending on your computer [...]

Using the ScanSnap in Various Ways (for Windows Users) 179 ■ Automatically Setting Keywords to PDF Files Character strings such as th ose in titles in black-and-white d ocuments can be se t as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highligh t pen so that the character string is c[...]

Using the ScanSnap in Various Ways (for Windows Users) 180 • Mark a character string to be set as a keywor d so that the entire string is covered. Mark sections so that the enti re section is the same color. • Mark up to ten sections on a page. • When you mark multiple cha racter strings, make sure to leave a gap between the marked sections a[...]

Using the ScanSnap in Various Ways (for Windows Users) 181 To automatically set keywords to PDF files, change the settings by following the procedure below. 1. Select [Scan Button Settings ] from the Right-Click Menu . ⇒ The ScanSnap setup dialog box appears. 2. In the [File format] drop- down list on the [File option] tab, select [PDF (*.pdf)].[...]

Using the ScanSnap in Various Ways (for Windows Users) 182 3. Select the [Set the mark ed text as a keyword fo r the PDF file] check box. • Target marked sections Select [First marked section] to recogniz e only the first mark ed section, and select [All marked sections] to text -recog nize all marked sections. • Language Select the language. J[...]

Using the ScanSnap in Various Ways (for Windows Users) 183 4. Click the [OK] button to close the ScanSnap setup dialog bo x. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning[...]

Using the ScanSnap in Various Ways (for Windows Users) 184 ■ Setting Document Open Passwords for PDF Files When saving the scanned image data as PDF f iles, you can set Document Open passwords for the PDF files. The password-protected PDF files cannot be opened unless a Documen t Open password is entered. If you set a password fo r private docume[...]

Using the ScanSnap in Various Ways (for Windows Users) 185 3. Select the [Set a password for PDF file] check box. • To set a different password per scan Clear the [Use a fixed password] check box. ⇒ You can set a different password per scan.[...]

Using the ScanSnap in Various Ways (for Windows Users) 186 • To use a preset password 1. Select the [Use a fi xed password ] check box. ⇒ The same password is used for all PDF files. You do not have to type in a passwor d every time a document is scanned. 2. Type in the same password in the [Password] and [Confirm] fields. 4. Click the [OK] but[...]

Using the ScanSnap in Various Ways (for Windows Users) 187 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When the [Use a fixe d password] check box is cleared in Step 3. , the following dial og box appears. In the [Password] and [Confirm] fields, ty pe in the same password, and then click the [OK] button. ⇒ The scanned [...]

188 Using the ScanSnap (for Mac OS Users) This chapter describes how to perform a scan with the ScanSnap, change or sa ve scanning settings, and other various functions of the ScanSna p. ScanSnap Manager Icon and Operat ions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 How to Perform a Scan . . . . . . . . . . . . . . . .[...]

ScanSnap Manager Icon and Operat ions (for Mac OS Users) 189 ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Ma nager. Ordinarily, the [ScanSnap Manager] icon is added to the Dock. The icon appears auto- matically in the Doc k when Mac OS starts. The icon also indicates whether ScanSn ap Mana ger is succ [...]

ScanSnap Manager Icon and Operat ions (for Mac OS Users) 190 ■ ScanSnap Manager Menu This menu appears when you click an d hold the [ScanSna p Ma nager] icon . Click and hold Item Function Duplex scan Both the front and back of the docum ent are scanned at the same time. Scanning is performed according to the sett ings configured in [Settings]. S[...]

ScanSnap Manager Icon and Operat ions (for Mac OS Users) 191 ■ [Profile] Menu This window appears when the [ScanSnap Manager] icon is clicked. The currently saved profiles are shown as a list. By selecting a profile on the [Profile] menu, y ou can switch to the previously saved scanning settings. When you are not u sing the Quick Menu, yo u ca n [...]

How to Perform a Scan (for Mac OS Users) 192 How to Perform a Scan This section describes how to perform a scan with the ScanSnap. ■ Preparation 1. Make sure that the power cable is connected to the ScanSnap properly. 2. Make sure that the ScanSnap is c onnected to your computer properly. 3. Turn your computer on. ⇒ The [ScanSnap Manager] icon [...]

How to Perform a Scan (for Mac OS Users) 193 4. Open the ADF paper chute (cover) of the ScanSnap. ⇒ The ScanSnap is turned on and the [ScanSnap Manage r] icon changes fro m to . There may be a slight delay before the [ScanSnap Manager] icon changes to depending on the computer load, performance, and opera ting environment, such as when there are [...]

How to Perform a Scan (for Mac OS Users) 194 ■ Using the Quick Menu The scanning meth od described below is fo r the case when you use the Quick Menu. 1. Check for the [ScanSnap Manager] ic on in the Dock as shown below. 2. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 3. Select the [Use Quick Menu] ch[...]

How to Perform a Scan (for Mac OS Users) 195 4. Click one of the profile buttons. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 7. Load the document into the ScanSnap. For details abou t how to load the document int[...]

How to Perform a Scan (for Mac OS Users) 196 8. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation. The following window appears to indicate the scanning status. ⇒ When the scanning is complete , the Quick Menu appear s. • By default, the [Scan] butto[...]

How to Perform a Scan (for Mac OS Users) 197 9. From the Quick Menu, click an ic on for the item to be performed. ⇒ The corresponding action of the selected item is performed. *1: The icon for this item is displayed only when ABBYY FineReader fo r ScanSnap is installed. *2: The icon for this item is displayed only when Cardiris is installed. *3: [...]

How to Perform a Scan (for Mac OS Users) 198 • Before scanning documents of pri nted or handwritten text, o n the ScanSnap setup wi ndow , select the [Scanning] tab → the [Option ] button → the [Setting for text only document] check- box. For details on how to change scanning settings, refer to "Changing Scanning Setti ngs" (page 20[...]

How to Perform a Scan (for Mac OS Users) 199 ■ Without Using the Quick Menu The scanning method descr ibed below is fo r th e case when you are not using the Quick Menu. 1. Check for the [ScanSnap Manager] ic on in the Dock as shown below. 2. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. When the [Scan[...]

How to Perform a Scan (for Mac OS Users) 200 3. Clear the [Use Quick Menu] checkbox. 4. Select a profile to be executed after scanning. Select a profile using either of the following: • [Profile] pop-up menu in the ScanSnap setup window • [Profile] menu 5. Load the document into the ScanSnap. For details abou t how to load a document into the S[...]

How to Perform a Scan (for Mac OS Users) 201 6. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation. The following window appears to indicate the scanning status. ⇒ When scanning is complete, a selected action or interaction with another application star[...]

How to Perform a Scan (for Mac OS Users) 202 ■ Finishing ScanSnap Operation Exiting ScanSnap Manager From the ScanSnap Manager menu, se lect [Quit]. In most cases, ScanSnap Manager doe s not need to be exited. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover ) to turn off the S canSnap. ⇒ The [ScanSnap Manager] icon in t he Dock c[...]

Setting the ScanSnap (for Mac OS Users) 203 Setting the ScanSnap This section describes how to change and save sc anning settings, automatically inter act with applications, and about windows displayed during scann ing. ■ Changing Scanning Settings To change scanning settings for the ScanS nap, use the ScanSnap Manage r menu. The following descri[...]

Setting the ScanSnap (for Mac OS Users) 204 2. Click the [Detail] button to swit ch to the detail view mode. 3. Change scanning settings on each ta b on the ScanSnap setup window. The following items can be changed on each tab: For details, refer to Sca nSnap Manager Help. • [Application] tab − Application to be us ed with the ScanSnap • [Sav[...]

Setting the ScanSnap (for Mac OS Users) 205 • [Paper] tab − Size of a document to be scanned ([Paper size] and [Carrier Sheet Settings]) − Whether to detect multifeed • [Compress ion] tab − File size of scanned image data (compression rate) 4. Click the [Apply] button. ⇒ Scanning settings ar e changed. Settings for scanning vary dependi[...]

Setting the ScanSnap (for Mac OS Users) 206 ■ Saving Scanning Settings You can define up to 20 sets of preferences called profiles for scanning in the [Profile] me nu. Only by clicking the [ScanSnap Manager] ic on , you can easily retrieve and use the saved profiles. Once the frequently used scanning settings are sa ved as p rofiles you do not h [...]

Setting the ScanSnap (for Mac OS Users) 207 Saving Profiles 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.[...]

Setting the ScanSnap (for Mac OS Users) 208 3. Change scanning setting on each tab on the ScanSnap setup window. For details abou t each tab, refer to ScanSnap Manager Help. 4. Select [Add Profile] from the [Profile] pop-up menu. ⇒ The [Add new profile] w indow appears.[...]

Setting the ScanSnap (for Mac OS Users) 209 5. Type in a profile name, and then click the [OK] button. ⇒ The new profile appears in th e [Profile] pop-up menu.[...]

Setting the ScanSnap (for Mac OS Users) 210 6. Click the [Apply] button. ⇒ Now, you have finished saving a new profile. • Y o u can save up to 20 profile s, including the [S tand ard] profile. • Y ou can change the displaye d sequence of pr ofiles except for the [S tandard] profile. 1. Select [Profile Management] from the [Profile] pop-up men[...]

Setting the ScanSnap (for Mac OS Users) 211 Changing Settings for Saved Profiles 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.[...]

Setting the ScanSnap (for Mac OS Users) 212 3. Select the profile you want to chan ge from the [Pro file] pop-up menu. 4. Change scanning setti ngs on each tab on the ScanSnap setup window. For details abou t each tab, refer to ScanSnap Manager Help. 5. When you finish changing the settings for the selected profile, click the [Apply] button. ⇒ No[...]

Setting the ScanSnap (for Mac OS Users) 213 Renaming Profiles 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.[...]

Setting the ScanSnap (for Mac OS Users) 214 3. Select [Profile Management] from the [Profile] pop-up menu. ⇒ The [ScanSnap Manager - Profile Manageme nt] window appears. 4. Select the profile you want to rena me, click the [ ] button in the lower left corner of the windo w, and select [Rename]. ⇒ The name field of the profile becomes editable. [...]

Setting the ScanSnap (for Mac OS Users) 215 5. Type in a new name. ⇒ The select ed profile is re named. 6. Click the [ ] button in the upper left corner of the win dow or press the [esc] key to close the [ScanSnap Manage r - Profile Management] win- dow.[...]

Setting the ScanSnap (for Mac OS Users) 216 Deleting Profiles 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.[...]

Setting the ScanSnap (for Mac OS Users) 217 3. Select [Profile Management] from the [Profile] pop-up menu. ⇒ The [ScanSnap Manager - Profile Manageme nt] window appears. You can also select [Profile Manag ement] from the ScanSnap Manager menu to open th e [ScanSnap Manager - Profile Management] window.[...]

Setting the ScanSnap (for Mac OS Users) 218 4. Select the profile you want to delete from the list, and then click the [ ] button. ⇒ The selected profile is deleted. 5. Click the [ ] button in the upper left corner of the win dow or press the [esc] key to close the [ScanSnap Manage r - Profile Management] win- dow. The [Standard] pro file cannot [...]

Setting the ScanSnap (for Mac OS Users) 219 ■ Automatic Interaction with Applications Cardiris can automatically interact with the ScanSnap upon startu p. When you scan card images by pr essing the [Scan] button while Ca rdiris is active (while the menu is Cardiris) and its window is brough t to the front, the ScanSnap automatically interacts wit[...]

Setting the ScanSnap (for Mac OS Users) 220 ■ Showing the Scan Progress Status When scanning starts, the [ScanSnap Manager - Imag e scanning and file saving] window appears on the computer screen. This window shows the current processing status , the nu mber of pages of the file that have been saved, and overview of the current setti ngs for scan[...]

Setting the ScanSnap (for Mac OS Users) 221 2. Clear the [Show the scan progress statu s (recommended)] checkbox. 3. Click the [ ] button in the upper left corner of the win dow or press the [esc] key to close the [ScanSnap Manager - Preferences] window. ⇒ The [ScanSnap Manager - Image scanning and file saving] window is hidden from the next scan[...]

About Actions (for Mac OS Users) 222 About Actions The ScanSnap has frequently-used functions at the ready as Ac tions to help you make effi- cient use of your time at your office. Actions are helpful when: • you want to share the scanned doc ument files with other members. ⇒ You can save the scanned image data directly in a shared folder on a [...]

About Actions (for Mac OS Users) 223 ■ Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a netw orked folder to sh are information among group members. In addition, all membe rs ar e informed of the destination folder path [...]

About Actions (for Mac OS Users) 224 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Mac OS Users) 225 4. Check the scanned image in th e [Scan to Folder] window. You can also change file names and destinat ion folders and specify whether to state a path to a destination folder in an e-mail message to notify other members. For details about the [Scan to Fold er] wi ndow, refer to ScanSnap Mana ger Help. Preview a[...]

About Actions (for Mac OS Users) 226 5. Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-ma il message] checkbox on the [Scan to Folder] window , an e-mail program starts, and an e-mail message is created with the path to the de stination folder[...]

About Actions (for Mac OS Users) 227 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on th e [Application] tab, select [Scan to Folder]. 3. Click the [Apply] button in the ScanSnap setup window. • The profiles can also be set by selectin[...]

About Actions (for Mac OS Users) 228 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] b[...]

About Actions (for Mac OS Users) 229 8. Click the [Save] button. ⇒ The scanned image data is saved in a specified folder. ⇒ When you select the [State a path to a destination folder in an E-ma il message] checkbox on the [Scan to Folder] window , an e-mail program starts, and an e-mail message is created with the path to the destination folder [...]

About Actions (for Mac OS Users) 230 ■ Sending Files by E-Mail This section describ es how to send scanned image d ata by e-mail. The e-mail program used for this action is the ap plication specifie d in [Default email reader] in the [General] pane, which is displayed by star ting u p [Mail] and selectin g the [Mail] menu → [Preferences]. Only [...]

About Actions (for Mac OS Users) 231 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Mac OS Users) 232 4. Click the [Scan to E-mail] icon. ⇒ The [Scan to E-mail] window appears. When you have cleared the [Show preview] checkbox in Step 3. , an e -mail program starts, and the files are attached to an e-mail message. 5. Check the scanned image on th e [Scan to E-mail] window. You can also change file names, speci[...]

About Actions (for Mac OS Users) 233 6. Click the [Attach to E-mail] button. ⇒ An e-mail program is starte d with the selected files being attached to an e-mail mes- sage. • When the Quick Men u is displayed, the Scan Snap does not perform a scan even if you press the [Scan] button, unless the [Scan to E-mail] window is closed. Close the [Scan [...]

About Actions (for Mac OS Users) 234 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on th e [Application] tab, select [Scan to E-mail]. • The profiles can a lso be set by selecting [Sc an to E-ma il] from the [Profile] pop-up menu or th[...]

About Actions (for Mac OS Users) 235 3. Change settings for the [Scan to E- mail] action (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Setting] button. ⇒ The [Scan to E-mail - Options] window a ppears. 2. Change settings. For details about the [Scan to E-ma il - Op tio ns] window, refer to ScanSnap Manager Hel[...]

About Actions (for Mac OS Users) 236 6. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 7. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [S can to E-mail] w indow appears. When[...]

About Actions (for Mac OS Users) 237 9. Click the [Attach to E-mail] button. ⇒ An e-mail program is starte d with the selected files being attached to an e-mail mes- sage. • When the [Scan to E-mail] window is disp la yed, scan ning cannot be performed with the ScanSnap. Close the [Scan to E-mail] window before scanning another document. • Do[...]

About Actions (for Mac OS Users) 238 ■ Using the ScanSnap as a Copy Machine This section describ es how to print scanned image d ata with a pr inter. By printing scanned image data directly from the ScanSnap, you can use the ScanSnap as a copy machine. • By default, a printer that is set as [Default Prin ter] in the Mac OS is used. After a docu[...]

About Actions (for Mac OS Users) 239 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Mac OS Users) 240 4. Click the [Scan to Print] icon. ⇒ The [Print] window appears. 5. Configure print setup opti ons in the [Print] window. You can select the printer to be used and spec ify the number of copies and size of the scanned image data to be printed. For details about the [Print] window, re fer to ScanSnap Manager He[...]

About Actions (for Mac OS Users) 241 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on th e [Application] tab, select [Scan to Print]. • The profiles can also be set by selecting [Sca n to Print] fr om the [Profile ] pop-up menu or the [...]

About Actions (for Mac OS Users) 242 3. Change settings for the [Scan to Pr int] action (If you do not want to change settings, go to Step 4. ). 1. Click the [Application Setting] button. ⇒ The [Scan to Print - Options] window appea rs. 2. Change settings. For details about the [Scan to Print - Options] window, refer to ScanSn ap Manager Help. 3.[...]

About Actions (for Mac OS Users) 243 6. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 7. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the [Print] window appears. 8. Configure pr[...]

About Actions (for Mac OS Users) 244 ■ Converting into Word/Excel Documents This section describes how to convert the do cuments scanned with th e ScanSna p into Word/ Excel files throu gh ABBYY FineReader for Sc anSnap, which is supp lied with the ScanSnap. • ABBYY FineReader for ScanSnap must be inst alled in your computer in order to perform[...]

About Actions (for Mac OS Users) 245 About the OCR ( Optical Character Recognition) func tion of ABBYY FineReader for ScanSnap • ABBYY FineReader for ScanSnap is an application used exclusiv ely with the ScanSnap. This program can text-recognize o nly PDF files th at are created by using th e Sca nSnap. It cannot text-recognize PDF files created [...]

About Actions (for Mac OS Users) 246 You can change the scanning settings ap plied dur ing conversion to Word or Excel documents in the ABBYY FineReader fo r ScanSnap setup window. Select the [Applications] → [ABBYY FineReader for ScanSnap 4.0] → [FineReader fo r Scan- Snap Preferences]. Then, on the menu ba r, se lect [FineReader for ScanSnap [...]

About Actions (for Mac OS Users) 247 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Mac OS Users) 248 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on th e [Application] tab, select [Scan to Word] or [Scan to Excel]. 3. Click the [Apply] button in the ScanSnap setup window. • The profiles can also b[...]

About Actions (for Mac OS Users) 249 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] b[...]

About Actions (for Mac OS Users) 250 ■ Scanning Business Cards This section describes how to use scanned image data of business cards in Cardiris.[...]

About Actions (for Mac OS Users) 251 Using the Quick Menu 1. Load the business card into the ScanSnap. • Load the business card so that the front side of th e two-sided business card faces the ADF paper chute (cover). • To scan multiple business cards, load business cards in a pile. • Move the side guides so that there is no gap between the b[...]

About Actions (for Mac OS Users) 252 3. Click the [Cardiris] icon. ⇒ The Cardiris window app ears. 4. Check whether the scanned card image and text recognition result. The current card image is displayed on the top-right. A list of already scanned bus iness cards is displayed in the card to olbar. The recognition result is displayed under the car[...]

About Actions (for Mac OS Users) 253 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on th e [Application] ta b, select [Cardi- ris]. • On the ScanSnap setup window , it is recommend ed to select [Auto] or [Best] for [Image quality] in t[...]

About Actions (for Mac OS Users) 254 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the business card into the ScanSnap. • Load the business card so that the front side of th e two-sided business card faces[...]

About Actions (for Mac OS Users) 255 7. Check whether the scanned card image and text recognition result. The current card image is displayed on the top-right. A list of already scanned bus iness cards is displayed in the card to olbar. The recognition result is displayed under the car d image. Do not exit Cardiris while setup or messag e windows a[...]

About Actions (for Mac OS Users) 256 Using Cardiris and Address Book To register the reco gnized characters of a scanned business cards in the Address Book, per- form the following procedu re. 1. Click the [Format] bu tt on or select [Settings] → [Output Format] on the menu bar. ⇒ The following window appears. 2. On the [Format] pop-up me nu, s[...]

About Actions (for Mac OS Users) 257 4. Click the [Send] button or select [Process] → [Send] on the menu bar. ⇒ The Address Book window appears, and the recognize d characters of all scanned business cards in the card toolbar are registe red in the Address Book. 5. On the menu bar, select [Cardiris] → [Quit Cardiris] to quit Cardiris. • The[...]

About Actions (for Mac OS Users) 258 ■ Saving Data in iPhoto This section describes how to save scanned image data in iPhoto.[...]

About Actions (for Mac OS Users) 259 Using the Quick Menu 1. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 2. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is comple te, the Quick Menu appear [...]

About Actions (for Mac OS Users) 260 4. Check the scanned image data.[...]

About Actions (for Mac OS Users) 261 Without using the Quick Menu 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [Application] pop-up menu on the [Applicati on] tab, select [iPhoto]. 3. Click the [Apply] button in the ScanSnap setup window. • The profiles can also be set by selecting [iP ho[...]

About Actions (for Mac OS Users) 262 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned" (page 26) and "Loading Documents" (page 28) . 6. Press the [Scan] b[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 263 Using the ScanSnap in Various Ways This section describes a variety of ways yo u can use the ScanSnap. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button starts scanning in Duplex mode. When you wish to scan in Simplex mode, change the settings by following the [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 264 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned&quo[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 265 ■ Scanning Color Documents in Black and White or Gray Mode By default, the ScanSnap automatically recognizes wh ether scanned documents are color, gray or black-and-white, and out puts color documents in color mode, gray documents in gray mode, and black-and-white docum ents in black-and-[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 266 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned&quo[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 267 ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from th e scanned image data. When you scan documents in Dupl ex mode, both sides of the documents are scanned regardless if t he back is printed or not. If a blank si[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 268 3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close the [Read mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSna[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 269 ■ Correcting Skewed Character Strings The ScanSnap is able to detec t skewed character strings on th e document and correct the skew. This function is available when charac ters printed on the document ar e skewed. To correct skewed character strings, change th e settings by following the[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 270 2. Click the [Option] butto n on the [Scanning] tab. ⇒ The [Read mode option] window ap pears. 3. Select the [Correct ske wed character strings au tomatically] checkbox. 4. Click the [OK] button to close the [Read mode op tion] window. 5. Click the [Apply] button in the ScanSnap setup win[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 271 8. Press the [Scan] button on the ScanSnap. ⇒ All image data are output with sk ewed character strings cor rected.[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 272 ■ Correcting the Orientation of Scanned Images In an office enviro nment, it is often the case that a single ba tch contains documents of differ- ent page orientations , even if the paper sizes are the same. For the case of double-sided documents in ca lendar style, the reve rse sides are[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 273 2. Click the [Option] butto n on the [Scanning] tab. ⇒ The [Read mode option] window ap pears. 3. Select the [Allow automati c image rotation] checkbox. 4. Click the [OK] button to close the [Read mode op tion] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 274 8. Press the [Scan] button on the ScanSnap. ⇒ All image data are output in the same orientation.[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 275 ■ Scanning Documents of Diffe ring Widths or Sizes at the Same Time The ScanSnap is able to scan documents of di fferent widths or sizes in o ne batch. To scan documents of different wi dths or sizes in one batch, change the settings by following the procedure belo w. 1. From the ScanSnap[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 276 3. Select a setting other than [Check Length] in [Multi feed Detection]. 4. Click the [Apply] button in the ScanSnap setup window. 5. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 6. Load the document into the ScanSna[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 277 2. Place the document o n the center o f the ADF paper chute (cover). • Place all documents under the pick roller (center). Documents that are not under t he pick roller canno t be fed. • Adjust the side guides to the widest document to be scanned. • For smaller documents which cannot[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 278 7. Press the [Scan] button on the ScanSnap. ⇒ The size of all output image data co nforms to the respectiv e documents . If a document is scanned at an angle, an image may be output that does not match the document size.[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 279 ■ Scanning Documents Larger Than A4/Letter Size The ScanSnap is able to scan documents larger t han A4/Letter size, such as A3, D ouble Let- ter, and B4 sizes, using the Carrier Sheet. Fold the document in half, sca n it in Duplex mode, and then merge both front and back images to make a [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 280 3. Select [Create facing pages in one image] in the [Mode] pop-up menu, and then click the [OK] button. For details about the Carrier Shee t setti ngs, refe r to the ScanSnap Manager Help. 4. Select [Automatic det ection] in the [Paper size] pop-up menu on the [Paper] tab.[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 281 5. Select [Duplex Scan (D ouble-sided)] in the [S canning side] pop-up menu on the [Scanning] tab. 6. Click the [Apply] button in the ScanSnap setup window. 7. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 8. Load the[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 282 2. Open the Carrier Sheet and insert the document. Align the fold with the right edge of the Car- rier Sheet so that the document f its into the Carrier Sheet at the upper corner. 3. Load the Carrier Sheet into the ScanSna p. − Load the Carrier Sheet w ith the portion str iped in black an[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 283 9. Press the [Scan] button on the ScanSnap. ⇒ When a duplex scan is performed, image data on the front and back sides are merged into a double- page spread image. • There may be a gap, misalignment, or a line betw een the front and back images on the out- put image data. When a sheet of[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 284 ■ Scanning Photographs and Irregular-shaped Documents When you do not want to get scratches on a phot ograph, or want to scan an irregular-sha ped document such as a clipping of an article that is difficult to scan as it is, you can use the Car- rier Sheet to scan with the ScanSnap. To sc[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 285 2. Click the [Carrier Sheet Sett ings] button on the [Paper] tab. ⇒ The [Carrier Sheet Settings] window appears. 3. Select [Create front and back imag es separately] in the [Mode] pop-up menu, and then clic k the [OK] button. For details about Carrier Shee t settings , refer to the ScanSn[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 286 4. Select [Automatic det ection] in the [Paper size] pop-up menu on the [Paper] tab. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window.[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 287 7. Load the document into the ScanSnap. 1. Open the Carrier Sheet and insert the docu- ment. Neatly align the top of the document with the top of the Carrier Sheet. Center the material so that it is entirely con- tained in the Carrier Sheet. 2. Load the Carrier Sheet into the ScanSna p. −[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 288 8. Press the [Scan] button on the ScanSnap. ⇒ Scanning starts and the image data is output. • The image data scanned by using the [Scan] bu tton is centered and output i n the size specified in [Output image size]. When [Automatic detection] is selected from the [Output image size ] pop[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 289 ■ Scanning Long Pages Up to 863-mm-long (34 inc hes) documents can be scanned. The following describes how to sca n long pages. 1. Load the document into the ScanSnap. For details about document type s that can be loaded, refer to "Paper Sizes of Docu - ments to Be Scanned" (pag[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 290 2. Press the [Scan] button on the ScanSnap until it blinks b lue for 3 sec- onds or longer. ⇒ Scanning is started. If the first sheet scanned is scann ed a long page , and scanning is continued, subse- quent sheets will also be scann ed as long pages. • When [Excellent] is specified for[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 291 ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages. For example, yo u can scan a batch of slip s, and sa ve each slip as a PDF file. To save image data in multiple PDF files, change the [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 292 3. Select [Generate on e PDF file per ( n ) page(s)] and enter a number. One PDF file is created every time the number of pages specified here have been scanned. 4. Click the [OK] button to close the [PDF file format option] window. 5. Click the [Apply] button in the ScanSnap setup window. [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 293 ■ Creating Searchable PDF Files The ScanSnap is able to text-recognize th e scanned image data autom atically and create a searchable PDF file. To create searchable PDF files, change th e settings by following the proced ure below. 1. From the ScanSnap Manage r menu, select [Settings]. ?[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 294 3. Select the [Convert to S earchable PDF] checkbox. ⇒ The following message appears: ⇒ Click the [OK] button to close the window. • Language Select the language. English, Fren ch, German , Italian , Spanish, Russian, and Portu- guese can be selected. • Target pages To perform text [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 295 7. Press the [Scan] button on the ScanSnap. ⇒ Scanning is started. The image data is text-recognized, an d a searchable PDF file is created and saved in a folder. • Enabling this setting may require an extend ed period of processing depending on your computer operating environment. • [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 296 ■ Automatically Setting Keywords to PDF Files Character strings such as th ose in titles in black-and-white d ocuments can be se t as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highligh t pen so that the character string is c[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 297 • Mark a character string to be set as a keyw ord so that the entire stri ng is covered. Mark sections so that the enti re section is the same color. • Mark up to ten sections on a page. • When you mark multiple cha racter strings, make sure to leave a gap between the marked sections [...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 298 To automatically set keywords to PDF files, change the settings by following the procedure below. 1. From the ScanSnap Manage r menu, select [Settings]. ⇒ The ScanSnap setup window appears. 2. In the [File format] pop-up menu on the [File option] tab, select [PDF(*.pdf)].[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 299 3. Select the [Set the mark ed text as a keyword fo r the PDF file] checkbox. • Target marked sections Select [First marked section] to recogniz e only the first mark ed section, and select [All marked sections] for text-r ecognize all marked sections. • Language Select the language. En[...]

Using the ScanSnap in Vari ous Ways (for Mac OS Users) 300 4. Click the [Apply] button in the ScanSnap setup window. 5. Click the [ ] button in the upper left corner of the window or press the [esc] key to close th e ScanSnap setup window. 6. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents to Be Scanned&quo[...]

301 T roubleshooting This chapter describes how to remove ja mmed docu ments and r e solve other problems. Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302 Troubleshooting for Multifeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Trou[...]

Clearing Document Jams 302 Clearing Document Jams If a paper jam occurs during scanning, follow t he pro cedure below to remove the jammed doc- ument. • Open the AD F top sectio n and rem ove the jam med documen t smoothly. • Be careful not to touch any sharp edges when removing the jam med document. • When removing the jammed document, be ca[...]

Clearing Document Jams 303 3. Remove the jammed document. 4. Close the ADF top section. ⇒ You should hear the ADF top section click wh en it returns to it s original position. Make sure that the ADF top section is co mplete ly closed. Otherwise, paper jams or other feeding errors may occur. ADF top section ADF paper chute (cover)[...]

Troubleshooting for Multifeed 304 Troubleshooting for Multifeed The ScanSnap can detect multifeed with an ultras onic sensor. Multifeed is an error that occurs when two or more sheets are fed into the ScanSn ap simultaneously. When a multifeed error occurs w hile sheets are scanned, part of the sca nned image data may be lost when saved. In such a [...]

Troubleshooting for Multifeed 305 • A multifeed cannot be detected during scanning with the Carrie r Sheet or long page scan- ning. • Multifeed may be detected for envelopes or documents att ached with stamps, sticky notes or photographs, or already folded/doubled docum ents. When scanning such documents, it is recommended to set [Multifeed Det[...]

Troubleshooting for Multifeed 306 ■ When a Multifeed Is Detected When a multifeed is detected during scanning , scanning operation is paused and the multi- feed detection window appears. The following describes the multifeed detectio n window oper ation procedure. 1. Check that the front and back images are scanned in the same way as the original[...]

Troubleshooting for Multifeed 307 • Thumbnails displaye d on the multifeed det ection window appear without appl ying the specified scanning settings, su ch as color mode or blank page removal. Scanning se t- tings are applied when the image data is saved. For example, even i f the black-and-white sca nning setting is set for a color document, th[...]

Troubleshooting for Multifeed 308 2. Select what to do with the thumbnails. • If documents are scanned in the order of the original document Select [Keep], and then click the [Continue Sc anning] button or press the [Scan] b utton on the ScanSnap. ⇒ Scanning is started. ⇒ When scanning is complete, th e image data is saved. For envelopes or d[...]

Troubleshooting for Multifeed 309 • If documents are not sca nned in the order of the original document 1. Open the ADF top section, remove the documents (1) and realign the edges of the sheets. 2. Remove docu ments to be re- scanned (2) (normally two sheets or more) from the sta cker, and reload in the ADF paper chute ( cover) with- out changing[...]

Troubleshooting for Multifeed 310 4. Select [Discard], and click the [Continue Scanning] button, or the [Scan] button on the ScanSnap.[...]

Troubleshooting for Multifeed 311 ⇒ Scanning is started. When scanning is complete, the image data is saved. • If it is not necessary to cont inue sca nning, press the [Quit] button, and select [No] on the message dialog box/window that appears. • T o quit sca nning and delete the image data, press the [Quit] butto n, and select [Y es] on the[...]

Troubleshooting Checklist 312 Troubleshooting Checklist This section describes common prob lems th at may occur during usage of the ScanSnap and how to solve the problems. Before you call a repair service, per form simp le troubleshooting steps in the table below. If performing these troubleshooting steps doe s not resolve your problem, contact you[...]

Troubleshooting Checklist 313 Scanning does not start. Is ScanSnap Manager supplied with your ScanSnap installed in your computer? Install ScanSnap Manager. For details about how to install the software, refer to "Getting Started ". Does the [Scan] button blink continuously? Disconnect and then re-connect the power cable. Wait at least 5 [...]

Troubleshooting Checklist 314 Scanning does not start. Is ScanSnap Manager running properly? If ScanSnap Manager is not running properly, the [ScanSnap Manager] icon in the taskbar is displayed as . Do the following: 1. Update the ScanSna p Manag er driver. Select the [Start] menu → [Con trol Panel ] → [System and Maintenance] → [Device Manag[...]

Troubleshooting Checklist 315 The following message appears. ScanSnap is being used by another user or progra m. Could not use ScanSnap. Make sure that ScanSnap is NOT being used by any other user or program. Is the ScanSnap being used by another user? After the other user has finished scanning, restart ScanSnap Manager. Has the ScanSnap been turne[...]

Troubleshooting Checklist 316 The scanning speed is very slo w. Does you r comput er meet t he recommended system requirements? Confirm the system requiremen ts. For details about the system requirements, refer to "System Requirements" (page 21) . Scanning speed will be slower whenever the recommended CPU and memory requirements are not m[...]

Troubleshooting Checklist 317 Multifeed errors occur frequently. Note: "Multifeed" error is an error that occurs when two or more sheets are fed into the scanner simultaneously. The following types of documents are detected as a multifeed. • Documents with a photograph attached (such as application forms and personal resumes) • Docume[...]

Troubleshooting Checklist 318 Paper is not fed. It stops midway. Is the pick roller dirty? Clean the pick roller. For details about how to clean the pick roller, refer to "Cleanin g the Inside of the ScanSnap" (pa ge 327) . Is the pick roller worn out? Replace the pick roller. For details about how to replace the pick roller, refer to &qu[...]

Troubleshooting Checklist 319 Images on the back of pages, which are printed-through, are overlaid on the scanned image when scanning a two-sided document (this is called "bleed through" of the back side image). Is the [Setting for text only document] check box cleared in [Option] on the [Scanning] tab of the ScanSnap setup dialog box/win[...]

Troubleshooting Checklist 320 A profile cannot be created with currently configured settings. Are you using Quick Menu for scanning? While the Quick Menu is u sed, the changed settings for [Profile] cannot be saved. To create a profile with the settings you want to use, clear [Use Qu ick Menu] check box in the ScanSnap setup dial og box/window. For[...]

Troubleshooting Checklist 321 A part of the scanned image data is lost/ Slant lines are produced on the scanned image data/ The output image is wider than the original. With [Automatic detection] being selected in the [Paper size] drop-down list, was the document skewed during a scan? Was the document scanned with the edges of paper sheets aligned [...]

Troubleshooting Checklist 322 *1 : If you are not sure about the USB port to which the ScanSnap is connected (USB1.1 or USB2.0), check the information about the USB port following the procedure below. On the Right-Click Menu, select [Help] → [About ScanSnap Ma nager]. Then, in the [ScanSnap Manager - Version Information] dialog box, click the [De[...]

Troubleshooting Checklist 323 On the ScanSnap Manager Menu, select [H elp] → [About ScanSnap Manag er]. Then, in the [ScanSnap Manager - Version Information] window, click the [Detail ] button to open the [ScanSnap Manager - Scanner and driver information] window. Check [USB type] under [Scanner Information]. Please visit our website for your ref[...]

324 Daily Care This chapter describes ho w to clean the ScanSnap. WARNING • Before you clean the ScanSnap, turn off th e ScanSnap and d isconnect the power cable from the AC outlet. Not doing so may cause a fire or electric shock. • To avoid injuries, do not place intern al parts such as pad assembly and pick roller in an area where small child[...]

Cleaning Materials 325 Cleaning Materials To obtain thes e parts, contac t your FUJITSU dealer or an authorized FUJITSU scanner ser- vice provider. *1 : It may take a long time before th e cleaner vaporizes if a large quan tity is used. When cl eaning the ScanSnap parts, moisten a clot h with mo dest quantities of the cleaner. In addition, wipe off[...]

Cleaning the Sc anSnap Exterior 326 Cleaning the ScanSnap Exterior Clean the ScanSnap exterior and the stacker with a dry cloth or cloth moistened with a small amount of Cleaner F1 or any neutral detergent. • Never use pa int thinner or other or ganic solvent s. • During the cleaning, prevent water or moisture from gettin g inside the ScanSnap.[...]

Cleaning the Inside of the ScanSnap 327 Cleaning the Inside of the ScanSnap Clean inside of the ScanSnap with a cloth moistened with Cleaner F1. In an alternating succe ssion of scanning doc uments, the accumulated paper-powd er and dust inside the ScanSnap c auses a scanner er ror. As a guideline, clean the inside of the ScanSna p every 1,00 0 sca[...]

Cleaning the Inside of the ScanSnap 328 2. Clean the following locations with a cloth moistened with Cleaner F1. Turn off the ScanSna p before cleaning the follow ing locations. • Pad assembly ( × 1) Wipe the pad assembly downwards. When cleanin g the pad assembly, take care to prevent the cloth from catching on the metal parts. • Scan glass ([...]

Cleaning the Inside of the ScanSnap 329 Turn on the ScanSna p before cleaning the fo llowing location s, and clean the following rollers while rotati ng them. • Feed rollers ( × 2) Clean lightly taking care not to roughen th e surface of the rolle r s. Take particular care in cleaning the rollers since debris left on the r oller adversely affect[...]

Cleaning Carrier Sheet 330 Cleaning Carrier Sheet If the Carri er Sheet is use d ext ensively, dirt and dust may stick onto the surface or the interior and cause scanning errors. Clean it reg ularly to avoi d errors. Cleaning method Use dry, soft cloth, or soft cloth slightly moist ene d with Cleane r F1 or mild detergent to lightly clean off the d[...]

331 Consumables This chapter describes how to replace consumables. WARNING • Before you replace the consu mables, turn off the ScanSnap and disconnect the power cable from the AC outlet. Not doing so may cause a fire or electric shock. • To avoid injuries, do not place intern al parts such as pad assembly and pick roller in an area where small [...]

Part Numbers and Replacem ent Cycle of Consumables 332 Part Numbers and Replacement Cycle of Consumables The following table lists the part numbers of co nsumables and rough guidelines for replacing these pa rts. These replacement cycles are rough gu idelines for the case of using A4/Letter wood -free paper 80 g/m 2 (20 lb). So it may differ accord[...]

Part Numbers and Replacem ent Cycle of Consumables 333 By the following procedure, you can check how many sheets have bee n scanned using the consumables. 1. Select [Check consumable suppli es] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box app ears. 2. Check how many times consumables have been used. ⇒[...]

Part Numbers and Replacem ent Cycle of Consumables 334 1. Select [Check consumable supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appe ars. 2. Check how many times consumables have been used. ⇒ Replace consumables re ferring to [Target value to change su pplies] as a rough guideline.[...]

Replacing the Pad Assembly 335 Replacing the Pad Assembly Replace the pad assembly following the procedure below . 1. Remove the documents on the ADF paper chute (cover). 2. Pull the ADF release catch to open the ADF top section. 3. Remove the pad assembly. Pull out the pad assembly in the direction of the arrow while pinching both end s of the pad[...]

Replacing the Pad Assembly 336 4. Attach the new pad assembly. 5. Close the ADF top section. ⇒ You should hear the ADF top section click wh en it returns to it s original position. 6. Turn on the ScanSn ap. Make sure that the pad assembly is comple tely attached. Otherwise, document jams or other feeding errors may occur. ADF top section Pad asse[...]

Replacing the Pad Assembly 337 7. Reset the consumable use count. 1. Select [Check consum able supplies] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [Pad ASSY Coun t]. ⇒ The confirmation message appears. ⇒ Clicking the [Yes] button resets the [Pad ASSY C[...]

Replacing the Pad Assembly 338 1. Select [Check consum able supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [Pad ASSY Coun t]. ⇒ The confirmation message appears. ⇒ Click the [Yes] button to reset the [Pad A SSY Count] to "0".[...]

Replacing the Pick Roller 339 Replacing the Pick Roller Replace the pick roller by first removi ng the pick roller from the ScanSnap. Replace the pick roller following the procedure below. 1. Remove the documents on the ADF paper chute (cover). 2. Pull the ADF release catch to open the ADF top section. Shaft Pick roller ADF release catch ADF top se[...]

Replacing the Pick Roller 340 3. Adjust the side guide to the "A5" size. 4. Remove the sheet guide. Hold the pickup tabs on the sheet guide between the thumb and in dex finger, and then pull up the sheet guide to remove. A5 A5 Sheet guide Pickup tab Pickup tab[...]

Replacing the Pick Roller 341 5. Rotate the pick roller bushing (left). 6. Remove the pick roller with its shaft. Slightly pull up the left part of the pick rolle r shaft (about 5 mm), move it towards the left side, and then raise it to remove from the ScanSn ap. If the around the pick roller is dirty by paper-powder, it may cause a scanning error.[...]

Replacing the Pick Roller 342 7. Remove the pick roller from its shaft. ⇒ Pull out the shaft from the pick roller while lifting up its tab. 8. Attach the new pick roller to the shaft. Insert the shaft aligning th e protrusion with the slot on the new pick roller. If you push up the p ick roller tab using your fi ngernail, your fingernail may b e [...]

Replacing the Pick Roller 343 9. Install the pick roller with its shaft to the ScanSnap. Insert the right end of the shaft to the bushi ng (right), and set th e shaft to the slot while lowering it. 10. Secure the bushing (left) by rotating it in th e direction of the arrow. Make sure that the pick roller is completely attached. Otherwise, document [...]

Replacing the Pick Roller 344 11. Attach the sheet guide to the ScanSnap. Hold the pickup tabs on the sheet guide between the thumb and in dex finger, and then attach the sheet guid e to the ScanSnap. ⇒ The sheet guide makes a clicking so und wh en the pickup tabs fix into position. 12. Close the ADF top section. ⇒ You should hear the ADF top s[...]

Replacing the Pick Roller 345 14. Reset the consumable use count. 1. Select [Check consum able supplies] from the Right-Click Menu. ⇒ The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [Pick Roller Count]. ⇒ The confirmation message appears. ⇒ Clicking the [Yes] button resets the [Pick Rol[...]

Replacing the Pick Roller 346 1. Select [Check consum able supplies] from the ScanSnap Manager menu. ⇒ The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [Pick Roller Count]. ⇒ The confirmation message app ears. ⇒ Click the [Yes] butto n to reset the [Pick Roller Count] to "0".[...]

Purchasing the Carrier Sheet 347 Purchasing the Carrier Sheet If the Carrie r Sheet bund led in the ScanSnap cann ot be used for scanning due to damage or wear-and-tear, you can purchase a new Carrier Sheet separately. As a guideline, it is recommended to replace t he Carr ier Sheet with new one every 500 scans. If scratches and dirt are conspicuou[...]

348 Appendix This appendix describes how to update Scan Snap Manager , how to uninstall software, se tting items, and ScanSnap installatio n conditions. Updating ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Updating ScanSnap Manager 349 Updating ScanSnap Manager In an effort to improve the usability and func tionality of ScanSnap Manager , software updates are released regularly. This section describes how to update ScanSnap Manager. ■ Updating on a Windows OS By selecting and performing [Help] → [Online Update] from the Right-click Menu, ScanSnap[...]

Updating ScanSnap Manager 350 2. Click the [Yes] button. ⇒ If the latest update pack is available, a message appears for the confirmation of the download and installation of the software. 3. Click the [Yes] button. ⇒ The update pack is downloaded, and a confirmation message to sta rt installation appears. If the latest update is already inst al[...]

Updating ScanSnap Manager 351 4. Click the [Install] button. ⇒ Installation starts, and the [Welcome to InstallShield Wiza rd for ScanSnap Manager] window appea rs. Follow the instruct ions on the screen to install. When you click the [Informatio n] button, Inte rnet Explorer open s and information about the latest update for Sca nSnap Manager ap[...]

Updating ScanSnap Manager 352 ■ Updating on a Mac OS By selecting and performing [Help] → [Online Update] from the ScanSnap Manager menu, ScanSnap Manager can automatically detect whet her the latest update pack is available and perform the update. When updating ScanSnap Manager, fo llow the in structions below. 1. From the ScanSnap Mana ger me[...]

Updating ScanSnap Manager 353 2. Click the [Yes] button. ⇒ If the latest update pack is available, a message appears for the confirmation of the download and installation of the software. 3. Click the [Yes] button. ⇒ The update pack is downloaded, and a confirmation message to sta rt installation appears. 4. Exit ScanSnap Manager. (Select [Q ui[...]

Updating ScanSnap Manager 354 5. Click the [Install] button. ⇒ The ScanSnap Manager installer starts. Follow the instruct ions on the screen to install. When you click the [Information] button, th e browser opens and information about the lat- est update for ScanSnap Manager appears.[...]

Uninstalling the Software 355 Uninstalling the Software This section describes how to uninst all software supplied with the ScanSnap. ■ Uninstalling on a Windows OS Follow the procedure belo w to uninstall so ftware (Scan Snap Manager, ScanSnap Organizer, CardMinder, ABBYY FineReader fo r ScanSnap, and Scan to Micr osoft SharePoint) supplied with[...]

Uninstalling the Software 356 6. Click the [Yes] button. ⇒ This executes th e uninstallation. Screen displays may vary slightly depen ding on the operati ng system of your computer. Follow the on-screen instructi ons of the operating system. Example: • [Change/Remove] button For Windows XP: [Add or R emove Programs] For Windows 2000: [Add/Remov[...]

Uninstalling the Software 357 ■ Uninstalling on a Mac OS Follow the procedure belo w to uninstall software supplied with the ScanSnap S1500M (ScanSnap Manager, ABBYY FineReader for ScanSnap, an d Cardiris). When uninstalling ScanSnap Manager 1. Start your computer. 2. Exit ScanSnap Manager if it is runni ng. (Select [Quit] from the ScanSnap Manag[...]

Uninstalling the Software 358 11. In a multi-user enviro nment, every user must perform Steps 2 to 10. 12. Log in with an account th at has admin rights. With Finder, select [Applications] → [ScanSnap], and drag the [ScanSnap] folder into the Trash. 13. With Finder, select [ volume_name ] → [Library] → [Receipts], and drag [ScanSnap Manager.p[...]

Uninstalling the Software 359 When uninstalling Cardiris 1. Start your computer, and log in with an account that has admin rights. 2. Exit Cardiris if it is running. (Select [Quit] from the Cardiris menu.) 3. Insert the Setup DVD-ROM into the DVD-ROM drive. ⇒ The [ScanSnap] window appears. 4. Scroll down and double-click the [Tool] folder, and do[...]

Uninstalling the Software 360 11. Close the [ScanSnap] window. 12. With Finder, select [ volume_name ] → [Library] → [Receipts], and drag [Cardiris.pkg] into the Trash. 13. Empty the Trash. ⇒ Cardiris is uninstall ed. 14. Remove the Setup DVD-ROM from the DVD-ROM drive.[...]

Setting Items With/W ithout Quick Menu 361 Setting Items With/Without Quick Menu Setting items that you can configu re in the ScanSnap setup dialog box /window differ accord- ing to whether you are using t he Quick Menu. You can select w hethe r or not to use the Quick Menu according to your preferences. For details about setting items and defau lt[...]

Setting Items With/W ithout Quick Menu 362 Scan- ning Image quality OK Auto OK Normal (Color/Gray: 150 dpi, B&W: 300 dp i) OK Better (Color/Gray: 2 00 dpi, B&W: 400 dpi) OK Best (Color/Gray: 300 dpi, B&W: 600 dpi) OK Excellent (Color/Gray: 600 dpi, B&W : 1200 dpi) OK Color mode OK Auto Color Detection OK Color OK Gray OK B&W OK [...]

Setting Items With/W ithout Quick Menu 363 *1 : Can only be used with S1500. *2 : Can only be used with S1500M. *3 : Wh en using the Quick Menu, the application is a ssociated by specifying an action from the Quick Menu after scanning. Therefore, the [Appli cation] tab is not displayed . File option File format OK PDF (*.pdf) OK JPEG (*.jpg) OK Set[...]

Installation Specifications 364 Installation Specifications The following table summarizes th e insta llation specifications of the ScanSnap. Item Specifications Dimensions (Width × Depth × Height) Minimum: 2 92 × 159 × 158 mm (appr ox. 11.5 × 6.3 × 6.2 [in]) Maximum: 292 × 475 × 286 mm (appr ox. 11.5 × 18.7 × 11.3 [in]) Weight 3.0 kg (ap[...]

365 Index A ABBYY FineReader for ScanSnap Mac OS ................................... .......... 44 Windows ............................................ 35 actions Mac OS ................................... ........ 222 Windows ............................................ 86 ADF paper chute (cover) ......................... 19 ADF release catch ....[...]

Index 366 H how to perform a scan Mac OS ................................... ........ 192 Windows ............................................ 54 I installing for S1500 ........................................... 35 for S1500M ........................................ 44 installing Adobe Acrobat Mac OS ................................... .......... [...]

Index 367 S saving profiles Mac OS ................................... ........ 207 Windows ............................................ 68 scan Mac OS ................................... 194, 199 Windows ...................................... 55, 60 Scan button ......................... .................... 19 Scan to CardMinder . ................[...]

Index 368 supplied software S1500 ................................................ 35 S1500M ............................................. 44 system requirements Mac OS ................................... .......... 23 Windows ............................................ 21 T tape seal ................................................. 20 turning on[...]

z The contents of this manual are subject to change without notice . z PFU LIMITED assumes no liab ility for incidental or co nsequential dama ges arising from the use of this Product, and any claims by a third party. z Copying of the conten ts of this ma nual, in who le or in par t, as well as th e scanner applications is prohibited und er the cop[...]