Epson 640U manual

Scanner Basics basics.book Page i Monday, October 23, 2000 11:35 AM[...]

ii Copyright Notice All rights reserved. No part of this publication may be reproduced, sto red in a retrieval system, or transmitted in any form or by any me ans, electronic, mechanical, ph otocopying, recording, or othe rwise, without the prior written permis sion of SEIKO EP SON CORPORA TION. The information co ntained herein is designed only fo[...]

iii Contents A Complete Sc anning Solution 1 Getting More Info rmat ion 1 Cautions, Notes, and Tips 2 Setting Up Your Scanner 3 Unpack Yo ur Scanner 3 Choose a Good Place fo r Your Scann er 4 Unlock and In itial ize the Scann er 5 Connect the Sca nner to Your Compute r 7 Install the EPSON TWAIN Driver 8 I f Y o u ’ r e R u n n i n g W i n d o w s[...]

iv Contents Scanning Projects 31 Scanning and Converting a Text Document 31 Scanning a Document to E-mail 33 Scanning and Co pying 34 Scannin g for Crea tivi ty 35 Advance d Scanni ng 35 Selectin g TWAIN from Yo ur Applica tion 36 Usin g EPSO N TWAI N 37 Resolu tion 39 Scanning Somethi ng That Doesn’t Fit U nder the Document Cover 40 Scanner Main[...]

Contents v Import ant Sa fety Inst ruction s 58 ENER GY STAR Comp liance 60 FCC Com plianc e Stateme nt 60 Declaration of Conformity 61 Warranty 61 Index 63 basics.book Page v Monday, October 23, 2000 11:35 AM[...]

1 A Complete Scanning Solution Your high-qua lity EPS ON Perfectio n ® 640U scanner is packed with easy-to-use scanning features for home, school, o r business. The “plug & play” USB conne ction is fast and easy with no extra hardware to install. Using EPSON’s ColorTrue ® Im aging System, the scanner captures your images with amazing de[...]

2 A Complete Scanning Solution ■ Other Electron ic Documents EPSON Smar t Panel includes an electronic manual in the Adobe ® Acrobat ® PDF format. See page 25 for instructions on accessing and reading this manual. Your scanner software may also include elect ronic manuals or online help. If you need more info rmation or have qu estions not cove[...]

3 Setting Up Your Scanner Setting up your s canner i s easy — just follow the s imple ste ps in this book in the order listed below. 1. Unpack and choose a place for your scanner. 2. Unlock an d initial ize the s canner. 3. Connect the scanner to your computer . 4. Install the EPSON TWAIN driver. 5. Install the scan ner software a nd view your el[...]

4 Setting Up Your Scanner Choose a Good Place for Your Scanner Here are s ome points to consi der: ■ Place the scanner on a fl at, stable surface. If the scanner is til ted, it can’t operate prop erly . ■ Be sure to place the scanne r and AC adap ter where y ou can easily unpl ug th e power cord, and where the USB cable can reach your com put[...]

Setting Up Your Scanner 5 Unlock and Initialize the Scanner Befor e conn ecting the s canner to a po wer sourc e, you must re lease the tra nspor tatio n lock on the back of the scanner. Before conne cting the scanner to your compute r, follow th e steps belo w to make sure the scan ner i s operati ng properly. 1. Slide the transport ation lock t o[...]

6 Setting Up Your Scanner 5. Make sure the carriage moves slightly and the fluoresce nt lamp on the carriage comes on. Wh en the in dicator l ight sta ys green , the s canner has co mplet ed its init ializat ion. If the scanne r does not work a s described, make sure the power cord is firmly plugged in, an d th en tr y aga in. The scanne r lamp c o[...]

Setting Up Your Scanner 7 Connect the Scanner to Your Computer Make sure your computer meets the system require ments listed on page 57 or 58. If you are connecting to a PC, Windows ® must be factory preinstall ed on your system and a buil t-in USB po rt must be av ailable. 1. Locate the USB cable that came with your scanner. 2. Plug the square co[...]

8 Setting Up Your Scanner Install the EPSON TWAIN Driver The scanner comes with two CD-ROMs: a scanner software CD-ROM with your EPSON TWAIN driver, scanner software, and electronic documentation and another CD-ROM with Adobe PhotoDe luxe. ® Use the scanner software CD-ROM to install EPSON TWAIN. Follow the instructions fo r your operating system:[...]

Setting Up Your Scanner 9 3. Select Search for the best driver for your devi ce , then click Ne xt . 4. Ch eck on ly the Specify a loca tion checkbox, then click Browse . 5. Browse to the TWAIN L EnglishWin98 folder on the CD-ROM, then click OK . basics.book Page 9 Monday, October 23, 2000 11:35 AM[...]

10 Setting Up Your Scanner 6. When you retu rn to the Add New Hardware Wizard, click Next . 7. Windows finds the driver for your scanner an d you see this scre en: Click Next . 8. If your sy stem stops in stallatio n and requests files from your Wind ows op erat ing sys tem CD-ROM, replace your scanner software CD-ROM with your Windows disk and cli[...]

Setting Up Your Scanner 11 9. Afte r the scan ner so ftware in stal lation is compl ete, the Sc reen Ca librati on ut ility au tomatica lly starts . For the be st res ults from an EPS ON ink je t printer, leave the default sett ing of 1.8. If you are using a different printer or your prin touts don’t match what you se e on screen, you can change [...]

12 Setting Up Your Scanner If You’re Runnin g Windows Millennium E dition . . . 1. Make sure your scanne r is plugged into a power source and connected t o your compute r; then turn on your computer. The Add New Hardware Wizard screen appea rs: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive . 3. Select Speci fy the location of t[...]

Setting Up Your Scanner 13 6. When you retu rn to the Add New Hardware Wizard, click Next . 7. Windows finds the driver for your scanner an d you see this scre en: Click Next . 8. After th e scanner s oftware in stallatio n is com plete, the Sc reen Ca librati on ut ility au tomatica lly starts . For the best results fr om an EPSON in k jet printer[...]

14 Setting Up Your Scanner You will n ot need t o chang e the screen c alibrat ion agai n as lo ng as yo u contin ue to us e the sam e monitor . If yo u need to recalibr ate yo ur scree n, see your electr onic Referenc e Guide for ins tru ctio ns. 10. C lick Fi nish to exit the Add N ew Hardware Wiza rd. 11. Now you can install the rest of your sca[...]

Setting Up Your Scanner 15 If You’re Runnin g Windows 2000 . . . 1. Make sure your sca nner is plugged into a power source and connected to your computer; then turn on your computer. The Fo und New Hardware Wiza rd screen appear s: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive, then click Nex t . 3. Select Searc h for a suit ab[...]

16 Setting Up Your Scanner 5. Windows finds the TWAIN driver. Click Next . (If Windows doe sn’t find your driver, browse to the TWAIN LEnglis hWin2000 folder on t he CD-ROM. Click Open , then click OK . When you see a sc reen simi lar to th e one on the ri ght, cli ck Next .) 6. When this screen appears, click Yes . 7. After th e scanner s oftw[...]

Setting Up Your Scanner 17 9. Click Finish to e xit the Foun d New Hardware Wizard. 10. If you see this screen, click Yes to restart your computer. 11. Now you can install the rest of your scanne r software as de scribed on pa ge 20. basics.book Page 17 Monday, October 23, 2000 11:35 AM[...]

18 Setting Up Your Scanner If You’re Using a Macinto sh . . . Befor e ins talli ng any so ftwa re, che ck the Ap ple ® web site fo r any u pdates to your op erating s ystem. 1. Make sure yo ur scanner is plugged into a power source an d connected to the computer. Then tu rn on your Macintosh and turn off a ny virus protection prog rams. If you s[...]

Setting Up Your Scanner 19 7. When the scanner software installation i s complete , you see this sc reen : Click Restart . Yo u see the Sc reen Cali bration window. (Your Macintosh will automatically restart after you calibrate your s creen.) 8. For the best results from an EPSON ink jet printer, leave t he default setting of 1.8. If you are us ing[...]

20 Setting Up Your Scanner Install the Scanner Software Now that you’ve installed EPSON TWAIN, you’re ready to i nstall the rest of the scanner so ftware on the C D-ROM. Be fore you beg in, make sure an y virus protec tion prog rams are t urned o ff. Be sure to instal l EPSON Smart Panel and Adobe PhotoDe luxe to take advan tage of y our scann [...]

Setting Up Your Scanner 21 4. Click Scanner Softwar e . The Scanner Software screen appears: 5. Click EPSON Smart Panel . 6. Click the Instal l button and foll ow the in struct ions on the s creen to install EPSON Smart Panel. 7. When th e installa tion is co mplete, you return to th e EPSON Smart Panel i nstall scree n. Click Back . (If the EPSON [...]

22 Setting Up Your Scanner If any of the sof tware y ou inst alled r equires a resta rt and y ou did not restar t when you instal led the sof tware, you shou ld restar t your co mputer now. Install Adobe Pho toDeluxe Adobe P hotoD eluxe is incl uded on a sep arat e CD-RO M. Fo llow th ese steps t o inst all PhotoDe luxe: Windows 1. Insert the Photo[...]

Setting Up Your Scanner 23 Viewing Your Electronic Manuals You always have easy access to your electronic manua ls — j ust g o to t he Main Menu screen on your scanner software CD-ROM and click Electronic Doc um entation . From the Electronic Documentation screen, you can v iew your EPSON Perfection 640U Reference Guide or your Smart Panel User?[...]

24 Setting Up Your Scanner 4. At the next screen, click View Reference Guide . 5. You see this screen: You can e ither v iew the gu ide from the CD-ROM ( View Reference Guide ) or copy it to your hard drive ( Install Reference Gui de ) and view it from there. For det ails on viewing t h e guide , see below. If you copied the manual to your hard dri[...]

Setting Up Your Scanner 25 If y ou see a n ico n in pl ace of a grap hic w hen vi ewing your Refere nce Guide in N etscape Na vigator , click t he Re load but ton to lo ad the gr aphic . Viewing Yo ur EPSON Smart Panel PD F Manual You always ha ve easy acces s to your EPS ON Smart Pa nel elect ronic manua l — it is automatically copi ed to your h[...]

26 Setting Up Your Scanner Navigating a PDF Manual When you open a PDF manual, you’ll see thi s toolbar at the top of the screen: With Acroba t Reader, y ou have severa l ways to na vigate th rough text : ■ Click on hot topics, which are us ually underl ined or displ ayed in a differe nt color. To find out if a topic is ho t, move your cursor o[...]

27 Scanning from Start to Finish Scanning with the EPSON Pe rfection 640U lets you turn pictures and text int o digita l files on your computer just by pre ssing the ] Start, t Copy, or s Scan button on your scanner. You can use the buttons in conjunction with t he EPSON Smart Panel, which has a convenient on-screen control p anel. Then you can e-m[...]

28 Scanning from Start to Fin ish Using the Scanner Butt ons Your EPSON Perfection 640U comes wit h ] Star t, t Copy, a nd s Scan buttons for quick and easy scanning . Just place a document o n the document table and press a button, then watch as Smart Panel starts and opens EPSON TWAIN and yo ur assi gned appl ication a utomat ically . The buttons[...]

Scanning from Start to Finish 29 The ] Start bu tton is set t o open the Sma rt Panel by d efault. However , you ca n assi gn the ] Start butt on to au tomatical ly open any of the Smar t Panel ap plicat ions. EPSON Smart Pan el opens: 3. Click the icon for yo ur desired scanning applicat ion. The window for that applica tion appea rs and let s you[...]

30 Scanning from Start to Fin ish Setting Up the ] Start Button in Smart Panel You can con figure your ] Start butt on to auto matically scan to any of the applica tions in the EPSO N Smart Panel. Follow th ese ste ps: 1. Open EPSON Smart P anel: In Windows, click the Smart Panel icon on the Windo ws taskbar. On a Macin tosh, click t he Apple m enu[...]

Scanning from Start to Finish 31 Scanning Project s This section gives examples for four of the Smart Panel scanning applications: ■ Scan and convert a text document using Scan to OCR and the ] Start button below ■ Scan to E- mail on page 33 ■ Scan and Copy using the t Copy but ton on pa ge 34 ■ Scan for Creativi ty using t he s Scan butto [...]

32 Scanning from Start to Fin ish 5. Click Preview. You see the OCR scan set tings screen with a preview of your document: 6. Select the set tings for your scan: ■ Select the paper size fo r your document: you can choose Letter or A4 . ■ Selec t a Scan Mode: Color , Grayscale , or Black&White (r ecommen ded). ■ Check Scan Multiple Images [...]

Scanning from Start to Finish 33 9. To save your document s without opening them, click Save . Ent er a name and folder in t he File N ame and Path box, o r leave th e default na me. For mul tiple documents, each file is assigned the file name you sel ect with a new number. Select one of the available formats for saving your file: TXT , RTF , HTML [...]

34 Scanning from Start to Fin ish If you s ave your file in the JPEG fo rmat, yo u can se lect a comp ressio n applic ation from the Optio ns list. If you select RTF, your sca n is sa ved as an image in an RT F file; it is n ot conv erte d to edi tabl e text. 7. Click Apply and then click Finish . A scre en appe ars showin g any av ailable e-mail p[...]

Scanning from Start to Finish 35 Scanning for Creativity This example explains how to scan a photograph using the Scan button, EPSON Smart Pan el’s Scan for C reativit y, and PhotoDel uxe. If yo u haven’t alre ady insta lled PhotoDe luxe, s ee page 22 fo r instru ction s. 1. Place your document on the document t able, as described on page 27. 2[...]

36 Scanning from Start to Fin ish This section contains step-by-step instructions for doing this. Since Adobe PhotoDe luxe comes with your scanner, this se ction uses it as an example, but yo u can perform the same step s with most TWAIN-compliant graphics programs, such as Adobe Ph otoshop ® or CorelDRAW. ® The elect ronic Referenc e Guide on yo[...]

Scanning from Start to Finish 37 Using EPSON T WAIN Once EPSON TWAIN L is selected, yo u can start scanning from your application. Follow th ese ste ps to ma ke manua l settin gs in EPS O N TWAIN : 1. Start EPSON TWAIN for scanning. Open the File menu and choo se Import or Acquire and if necessary, sele ct either TWAIN_32 (Windows) or TWAIN Acquire[...]

38 Scanning from Start to Fin ish 3. On the next scre en, click the Manual Mode button. 4. You see the EPSON TWAIN L settings dialog box: 5. Make the changes you want to adjust the image, then click the Scan button. The most imp ortant thing to remember when scann ing is to selec t the correct image type and best res olution for your s can. For tip[...]

Scanning from Start to Finish 39 Depending on the image y ou want t o scan, you may not g et the ex pected scanne d image. In this cas e, sca n the image in the M anual mode. Resolution Getting the best scan possibl e depen ds on several factors, in cluding the qual ity of your origina l and the resoluti on you s elect. The better your o rigina l i[...]

40 Scanning from Start to Fin ish Scanning Somethin g That Doesn’t Fit Under the Document Cover The self-adjusting scanner cover allows you to place th ick docum ents on the document table glass without removing the cover. If your docum ent is too th ick to fit un der the c over— such as a photo in an album—you can rem ove the docume nt cover[...]

41 Scanner Maintenance This secti on gives y ou basic maint enance ins tructions and t ells you ho w to trans port your scanne r safely. Cleaning the Scanner To keep your scanne r operating at its best, you should cle an it periodicall y. Before cleaning, unplug the po wer cord. Use a soft cloth to cl ean the outer case wit h mild detergent di ssol[...]

42 Scann er Mai ntenan ce Transportin g the Scanner When you transp ort the scanner a long d istance or store i t for an extended time, follow the step s below to secure the carriage. 1. Plug in the s canner an d AC ada pter an d wait unt il the carria ge moves t o the home position (toward the back of the scanner). 2. Disconnect the USB cable from[...]

43 Problem Solving This chapter gives you the basics for diagnosi ng and solving scanner problems: ■ For solutions to com mon setup and software p roblems, see “Problems and Solutions” on page 45. ■ For illus trati ons iden tifying the scan ner part s, see the inside back cover of this manua l. ■ For more trouble shooti ng tips, see the ?[...]

44 Problem Solving The light indicates the status of the scanne r. If an error occurs, the scanner stops operatin g and th e light s hows t he type of e rror. Scanner light Light Color Stat us Slowly f lashing Green The sc anner is ini tializing or busy scanning . On Green The sca nner is ready to scan i mages . On R ed The sc anner has received in[...]

Problem Solving 45 Problems and Solutions If you’re having prob lems, this section answers some of the most commo n questions. Setup Problems Your system doesn’t recognize the scanner. ■ Make sure yo ur scanner is plugged into a po wer source. If you op ened yo ur host applica tion before y ou plugge d in your scanner, close your applica tion[...]

46 Problem Solving ■ This may also be due to the power saving functi on (sleep mode); if th e scanner doe sn’t receive any commands aft er 10 min utes, i t tur ns off t he lamp. The lamp co mes back on when you scan. The scanner doesn’t scan. ■ Make sure you selected EPSON TWAIN L as your scanner source sett ing. ■ Wait un til the fluo re[...]

Problem Solving 47 Software Problems You can’t open the EPSON TWAIN driver. ■ Check the cable co nnection. Also, ma ke sure th e scann er’s light is o n. Try restarti ng your computer. ■ Check that y our syste m recognizes your scanner. Che ck System Device Manage r in the Window s Cont rol Pa nel. ■ If you aren’t using EPSON Smart Pane[...]

48 Problem Solving You need to reinstall EPSON TWAIN in Windows. You must fi rst unins tall your scanne r as de scribed a bove. 1. Insert your scan ner CD-ROM in your CD-ROM drive. 2. Double-click My Computer , then double-cli ck the CD-ROM ico n. The CD-ROM window opens. Double-click EPSON . 3. On the Main Menu, select Reinstall TWAIN Driver . 4. [...]

Problem Solving 49 Scanning P roblems The file size is too big. Adjust your scan se ttings. Try selecting a lower resolution (dpi), or scan o nly part of the i mage. Your scanned image is faint or has gaps. ■ Check the bri ghtne ss set ting. Decrease the software or driver’s brightne ss sett ing. ■ Try adjust ing the Gamma settin g. ■ Check[...]

50 Problem Solving Your scanned image is blurred or disto rted. ■ Check the p ositi on an d conditio n of your document. Make sure the document is placed fl at against the scanne r’s document table gl ass. If only part of the ima ge is blurred, part of your document may be wrinkled or warped. ■ Make sure the document table glass i s clea n. ?[...]

Problem Solving 51 The edges of the docum ent are not scanned. ■ Check the po sition of yo ur source document . Adjust your document’s position so that the ima ge is w ithin the g lass ar ea. ■ The document table has non-reada ble areas around the edges. If part of yo ur document exten ds beyond t he maxi mum limits marked on the documen t ta[...]

52 Problem Solving Colo rs are pat chy or d istort ed a t the edges of the image. ■ Make sure yo ur document if flat. If the document is thick or warped at the edg es, the scan may ap pear dis colore d from to o muc h outs ide l ight . Try cover ing th e edge s of th e document with p aper to block outsi de li ght. ■ If your document is too lar[...]

Problem Solving 53 A line of dots alw ays appears in the scanned image. Check to see if the d ocument table is du sty or s cratche d. Clea n the document table gl ass as described on pa ge 41. Your printed image is larger or smaller than the original siz e. You may have ch anged the resolutio n or scale d your image. Chec k the ima ge size setti ng[...]

54 Problem Solving Where To Get Help EPSON Tec hnical Sup port EPSON provides technical assistance 24 hours a day through t he electronic support services a nd automa ted telep hone se rvices listed in the follo wing table: To speak to a technical support repre sentative, dial (562) 276-4382 (U.S.) or (905) 709-3839 (Canada), 6 AM to 6 PM , Pacific[...]

Problem Solving 55 You can pu rchase ge nuine EPSON sup plies and acce ssories fr om the EPSON Store ™ at (800) 873-7766 or visit our web site at www.epsonstore.com (U.S. sales only) . In Canada, please call (800) 873-7766 for dealer referral. If you need help using another manufacturer’s software with an EPSON product, see the documentation fo[...]

56 Problem Solving basics.book Page 56 Monday, October 23, 2000 11:35 AM[...]

57 Requirements and Notices This chapter includes syst em requirements, sa fety instructions, a nd other importan t information ab out your EPSON Perfec tion 640U. System Requirement s The minimum sy stem requirements for Wi ndows and Macintos h are listed belo w. For opti mum performance, a faster pro cessor and more memory ar e recommended. If yo[...]

58 Requirements and Notices Macintosh You cannot u se a serial i nterface to connect the scann er. ■ Available USB po rt or self-powered hub connect ion ■ Apple ® Macintosh comput er (G3, G4 , or iMac ™ ) with built-i n USB port running Mac ® OS 8.5.1 or later Check th e Apple website for any up dates to y our op erating sy stem. ■ 32MB R[...]

Requirements and Notices 59 ■ Be sure your AC po wer cord meets the r elevant local safety stan dards. ■ Never insert or disconnect the power plug with wet hands. ■ Power-supply cords sh ould be protected from abrasion, cuts, crimping and kinking. Be sure to place yo ur co rds to avoi d any da mage. Do not p lace objec ts on top of the power [...]

60 Requirements and Notices ENERGY STAR Compliance As an EN ERGY STAR Pa rtner, EPS O N has de termined that th is prod uct meets the ENERGY STAR gui delines for energy efficiency. The EPA ENERGY S TAR offic e equip ment pro gram is a voluntary pa rtnershi p with the comp uter and offic e equipment industry to pr omote the introduction of energy -e[...]

Requirements and Notices 61 Declaration of Con formity According t o 47CFR, Par t 2 and 1 5 for Cl ass B Person al Compu ters and Per ipherals; and/or CPU Boards and Power Suppli es used with Cla ss B Personal Comput ers: We: EPSON America, Inc. Located at: MS 6-43 3840 K ilroy Ai rport W ay Long Beac h, CA 90806- 2469 Declare und er sole resp onsi[...]

62 Requirements and Notices part, the item replaced becomes EP SON property. The replacement uni t may be new or refurbi shed to the Epso n standar d of qual ity, and at Ep son’s op tion, t he replacem ent may b e anoth er model o f lik e kind and qualit y. Ep son’s li ability for repla cement of the cover ed prod uct will not exceed the origin[...]

63 Index A Accessories, 55 Adobe Acro bat Reader , 25 to 26 Adobe PhotoDeluxe, 20 , 22, 35 Advanced scann i ng, 35 to 39 B Blurre d image, 5 0 Brightnes s problems , 51 Button s, 43 to 44 C Calibra tion screen Macintosh, 19 Windows, 11, 13 , 16 Carriage, 6 Cleaning the scann er, 41 Comm and e rror, 44 Conn ectin g the sca nner to your compu ter, 7 [...]

64 Index L Lamp, fluore sce nt, 6, 45 Light, scanner, 43 to 44 , 45 Lines in ima ges, 52 to 53 Lock, transpor tation, 5 to 6 M Macint osh install ing sof tware, 18 to 22 screen c alibrati on, 19 system requirem ents, 58 Maintena nce, 41 Manuals, viewi ng electronic, 23 t o 26 Moving the s c anner, 42 O OCR, sca nning t o, 31 to 33 P Phot o Prin t, [...]

Index 65 T Technical support , 54 to 55 Thick documents, 40 Transpo rtation lock, 5 t o 6 Transporting t he scanner, 42 Trou blesh ooting imag e qual ity, 49 to 52 scanner, 45 to 46 setup, 45 software, 4 7 to 48 TWAIN install ing, 8 instr uction s, 35 to 39 selecting in appli cation, 36 U Unlo cking the sc ann er, 5 to 6 Unpacking the scanner, 3 US[...]

66 Index basics.book Page 66 Monday, October 23, 2000 11:35 AM[...]