Brother 9970CDW manual

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110

Go to page of

A good user manual

The rules should oblige the seller to give the purchaser an operating instrucion of Brother 9970CDW, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

What is an instruction?

The term originates from the Latin word „instructio”, which means organizing. Therefore, in an instruction of Brother 9970CDW one could find a process description. An instruction's purpose is to teach, to ease the start-up and an item's use or performance of certain activities. An instruction is a compilation of information about an item/a service, it is a clue.

Unfortunately, only a few customers devote their time to read an instruction of Brother 9970CDW. A good user manual introduces us to a number of additional functionalities of the purchased item, and also helps us to avoid the formation of most of the defects.

What should a perfect user manual contain?

First and foremost, an user manual of Brother 9970CDW should contain:
- informations concerning technical data of Brother 9970CDW
- name of the manufacturer and a year of construction of the Brother 9970CDW item
- rules of operation, control and maintenance of the Brother 9970CDW item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of Brother 9970CDW alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of Brother 9970CDW, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the Brother service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of Brother 9970CDW.

Why one should read the manuals?

It is mostly in the manuals where we will find the details concerning construction and possibility of the Brother 9970CDW item, and its use of respective accessory, as well as information concerning all the functions and facilities.

After a successful purchase of an item one should find a moment and get to know with every part of an instruction. Currently the manuals are carefully prearranged and translated, so they could be fully understood by its users. The manuals will serve as an informational aid.

Table of contents for the manual

  • Page 1

    ADVANCED USER’S GU IDE MFC- 99 70CDW Ve rsi on 0 USA/CAN[...]

  • Page 2

    i User's G uides and where d o I find it? Which m anual? Wha t's i n it ? Wher e is it? Safety an d Legal Read t his Guide f irst. Pleas e read the Safet y Instruct ions bef ore you set up yo ur mac hine. See this Gui de for trade marks and leg al limita tions . Prin ted / In t h e B ox Quick Setup Guide Fo llow the instr uctio ns for set[...]

  • Page 3

    ii Tabl e of Cont en ts 1 General Setup 1 Memory sto rage....... ... ..... .... ... .... ... .... ..... ... .... ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... . 1 Vol u m e sett in gs ..... .. ..... ..... .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... .... ..... ... .... ..... .. .... 1 Ring vo lume .[...]

  • Page 4

    iii Additiona l sen ding operations . . ....................................................................... .. . .. 19 Sending a fax manually ................................................................................. 19 Sending a fax at the end of a conversation ... . ............................................... 19 Dual access (bl ack[...]

  • Page 5

    iv 6 P rin ting re por t s 49 Fax rep o r ts .... .. ..... .... ... ..... .... ... .... ..... .. ..... ..... .. ..... ..... .. ..... .. ..... ..... .. ..... ..... .. ..... .... .. 49 Transmissio n verification report . .... . ................ .. . ..................... ....................... 49 Fax Jour nal .... .... ..... ... .... ..... .. ..... [...]

  • Page 6

    v C Glossar y 97 DI n d e x 1 0 1[...]

  • Page 7

    1 1 1 Memor y st orage 1 Your m enu s ettings are stored permanent ly, and in the event of a power failure will no t be lost. T emporary settings (for example, Contrast, Overseas M o de) will be l ost. Als o, during a power failure t he machine will r etain the date and time and program ed f ax time r jobs (f or example, Dela y ed Fax) for approx i[...]

  • Page 8

    Chapter 1 2 Be eper vo lume 1 When t he beepe r is on, the m achine will beep when y ou press a key, m ake a mista k e, or after you send or receive a fax. You can choose a range of volume levels, from High to Off . a Pre ss MENU . b Pre ss a or b to disp lay General Setup . Pre ss General Setup . c Pre ss a or b to disp lay Volume . Pre ss Volume [...]

  • Page 9

    Gene ral Setup 3 1 Automatic d aylig ht savings time 1 You can s et the machin e to change auto matical ly for Dayl ight Savin gs Time . It will set itself forward one hour in the Spring, and bac k one hour in the Fall. a Pr e s s MENU . b Pr e s s a or b to d isplay Initial Setup . Pr e s s Initial Setup . c Pr e s s a or b to d isplay Date&Ti[...]

  • Page 10

    Chapter 1 4 Slee p mode 1 The S l e ep Mode S etting can redu ce powe r consum ption. When the mac hi ne is in Sleep Mode (Power S ave mode) it acts as t hough it were turned off. Receiving data or starting an opera t ion wa k e s up the m achine from Sleep mode to Ready mode. The time r will resta r t if any operat ion is carried out on the machi [...]

  • Page 11

    Gene ral Setup 5 1 LCD screen 1 Se tting the back lig ht brig htnes s 1 You can adjust the brightness of the LCD backl i ght. I f y o u are havin g difficulty read i ng the LCD, try chang ing the brig ht ne s s set ting . a Pr e s s MENU . b Pr e s s a or b to d isplay General Setup . Pr e s s General Setup . c Pr e s s a or b to display LCD Settin[...]

  • Page 12

    Chapter 1 6 Ch angi ng t he pr efix num ber 1 a Pre ss MENU . b Pre ss a or b to disp lay Initial Setup . Pre ss Initial Setup . c Pre ss a or b to disp lay Dial Prefix . Pre ss Dial Prefix . d Pre ss On (or Off ). You can turn off t he prefix num ber by pressing Off . The prefix number will remain o f f un ti l you press On . e Pre ss Dial Prefix [...]

  • Page 13

    7 2 2 Secu re Fu nctio n Lock 2. 0 2 Secure F unct i on Lock lets you restrict Public access t o the following machine func t ions :  Fax Tx  Fax Rx  Copy  Scan  USB Di rect  PC Pr int  Co lor P rint This feature also prevent s users from chan gi ng the Defau lt settings of the machine by limiting acces s to the MEN U settings.[...]

  • Page 14

    Chapter 2 8 Set ting and ch angi ng t he Ad mini st ra tor Pa ssw ord 2 Setti ng up the password 2 The pa s sword you set i n these steps is for the admin i strator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up and changi ng restricted users on pa ge 9 and T urni ng Secure Funct i on Lock on/off [...]

  • Page 15

    Securi ty feat ures 9 2 Se tting up and c han ging the Pu bli c user mod e 2 Publ i c user mode restricts the functions that are avail ab l e for P ubl i c users . P ubl ic users do not need to enter a password to access the features made available t hrough this setting. You can set up one Public user. a Pr e s s MENU . b Pr e s s a or b to d ispla[...]

  • Page 16

    Chapter 2 10 j To set up a r estricted user, press Enable or Disable for each operation , as fol lows : P ress Fax Tx . Then press Enable or Disable . After you have set Fax Tx , repeat thes e st eps fo r Fax Rx , Copy , Scan , Direct Print , Print and Color Print . k Repeat st eps g to j for entering e ac h additional user and password. l Pre ss S[...]

  • Page 17

    Securi ty feat ures 11 2 Tur ning Sec ure Funct ion Lo ck on/o ff 2 Tur ni ng S ec ure Fu nct i on L ock on a Pr e s s MENU . b Pr e s s a or b to d isplay General Setup . Pr e s s General Setup . c Pr e s s a or b to d isplay Security . Pr e s s Security . d Pr e s s Function Lock . e Pr e s s Lock Off i On . f Enter t he registered four-digit adm[...]

  • Page 18

    Chapter 2 12 Switching Us ers 2 This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock i s turned on. Chang i ng to the restricted us er M o d e a Pre ss User: Public or User: xxxxx (where xxxxx is the user’s na m e). Pre ss Change User . b Pre ss a or b to displa y your user name. c Press y[...]

  • Page 19

    Securi ty feat ures 13 2 Setting Lock 2 Setting Lock le t s you set a password t o stop other people from accidentally changing your machin e settings. Make a careful note of y our pas sword. If you forget it, you will have to reset the password s stored in the machine. Please ca l l your admi ni strator or Brother Customer S ervice. W hile S ettin[...]

  • Page 20

    Chapter 2 14 Ch angi ng y our Setti ng Lock pass word 2 a Pre ss MENU . b Pre ss a or b to disp lay General Setup . Pre ss General Setup . c Pre ss a or b to disp lay Security . Pre ss Security . d Pre ss Setting Lock . e Pre ss Set Password . f Enter the registered four-digit password by pressing the buttons on the Touchscreen. Pre ss OK . g Enter[...]

  • Page 21

    Securi ty feat ures 15 2 Restricting di aling 2 This feature is to p r e v e nt users from sending a fax or call t o a wrong number by mistake. You c a n set the m achine to restrict dialing by using the dial pad, One Touc h and S p eed Dial. If y ou choose Off , t he machine doe s not restrict th e dialing method. If you ch o o se Enter # twice , [...]

  • Page 22

    Chapter 2 16 LD AP ser ver res trictio n 2 a Pre ss MENU . b Pre ss a or b to disp lay Fax . Pre ss Fax . c Pre ss a or b to disp lay Dial Restrict . Pre ss Dial Restrict . d Pre ss LDAP server . e Pre ss Off , Enter # twice or On . f Pre ss St op/ Ex it . Note • The Enter # twice setting wi ll not work if you use an external phone or press Hook [...]

  • Page 23

    17 3 3 Additional s endi ng options 3 Se ndi ng fax es usi ng mul tipl e sett i ngs 3 Before you send a fax, y o u can chang e any combin ation of t he s e s ettings: dupl ex fax, contrast, resolut i on, overs eas mode, delayed fax tim er, polling trans m i s sion, real time transm ission, broadcas t , gl ass scan s ize or cover page settings. a Pr[...]

  • Page 24

    Chapter 3 18 Volu me 3 You can adjust t he speaker v olume temporarily. a Pre ss ( FAX ). b Pre ss d or c to disp lay Volume . Pre ss Volume . c Press to decrease or to increase the speaker volume level. d Pre ss OK . Co ntr ast 3 For m ost document s the def ault setting of Auto will give t he bes t re sults. Auto automatically chooses the suitabl[...]

  • Page 25

    Sending a fa x 19 3 Additional s endi ng operations 3 Se ndin g a fax ma nually 3 Manual tra nsmission 3 Manu al transmission lets you hear the dialing, ringing and fax-receiving tones whil e send i ng a fax. a Make s ure you are in Fax m ode . b Load your docum ent . c Pr e s s Hook and li ste n for a dial t on e. Or pick up the handset o f t he e[...]

  • Page 26

    Chapter 3 20 Du al acces s (b lack & white onl y) 3 You can dial a numbe r, and sta r t sca nni ng the fax into me m ory— even when the machi ne is sending from mem ory, receiving faxes or printing PC data. Th e LCD will s h ow the new job nu mber. The n umber of pages yo u can sc an into the mem ory wi ll vary depending on t he data that is [...]

  • Page 27

    Sending a fa x 21 3 How to broadc ast a fax 3 Note To hel p you choose numbers easily, press Address Book and then press (Search). a Pr ess ( FAX ). b Load your docum ent . c Pr e s s d or c to display Broadcasting . Pr e s s Broadcasting . d You c an add nu m be r s t o the broadc ast in the foll owi ng ways:  Press Manual and e nt e r a number[...]

  • Page 28

    Chapter 3 22 Re al Tim e Tran smi ssion 3 When y ou are sending a fax, the m achi ne will scan t he documents into the memory befo r e sending it. Then, as soon as the telepho ne lin e is free, the mach ine w ill start d ialin g and sending. Som et ime s , you may w ant to s end an important documen t immed i ately, without waiting for m emory tran[...]

  • Page 29

    Sending a fa x 23 3 De layed b atch transm issio n (bl ack & whi te onl y) 3 Before se ndi ng the delayed f ax es, your machin e will help you economize by sorting all the f ax e s in t he memory by de s tina t ion and schedu led t ime. All delayed faxes tha t are scheduled to be sent a t the same time to the s ame fax number will be sent as on[...]

  • Page 30

    Chapter 3 24 Set ting yo ur c hange s as t he ne w de fault 3 You can save the fax settings for Fax Resolution , Contrast , Real Time TX , Glass ScanSize and Coverpage Setup you use most often by setting them as the default. These settings will stay u ntil you c hange them again. a Pre ss ( FAX ). b Pre ss d or c to choos e t he setting you want to[...]

  • Page 31

    Sending a fa x 25 3 El ectr onic cove r page (bl ack & whi te onl y) 3 This feature will not work unless y ou have already program med your S tat i on ID. (See the Quick S et u p Guide .) You can aut om a t ically s end a cover page with ev ery fax. Your cov er page includes your Station ID, a comme nt , and the name (or numb er) store d in the[...]

  • Page 32

    Chapter 3 26 Send a c over page for a l l fa xes 3 You can set t he machine t o send a cover page wh enever you send a f ax. a Pre ss ( FAX ). b Pre ss d or c to disp lay Coverpage Setup . Pre ss Coverpage Setup . c Pre ss On (or Off ). d Pre ss a or b to c hoose a com ment. e Enter two di g i ts t o show the n umber of pages y o u are sendi ng. Pr[...]

  • Page 33

    Sending a fa x 27 3 Polling ove rview 3 Pol l ing lets you s et up your machine so ot her people can rec ei ve faxes from you , but they pay for the call. It also l et s you call somebody else’s f ax machi ne and r ece i ve a fax fr om it, so you pay for the call. The polling f e at ure needs to be set up o n both machines for t hi s to work. Not[...]

  • Page 34

    28 4 Remote Fa x Option s (black & whit e onl y) 4 Remote F ax Options are NOT avail a bl e f or co lor fa xes. Remote Fax Optio ns l et you receiv e f axes while you are away from the machine. You can use onl y on e Rem ote Fa x O pti on a t a time. Re ceivin g faxes into memo ry whe n the p aper tr ay is empty 4 As soon as t he paper tray be [...]

  • Page 35

    Receivi ng a fax 29 4 Note • Y ou can enter an E -mail address by pre s sin g on t he Touchscr een. • Y ou can display your stored num bers and E-m ai l addresses in alph abetical order by pre s sin g on the T ouchscreen. • Y ou cannot enter a f o r w arding number using a One Touch k ey on the c o nt rol panel. • De pending on t he E-mail [...]

  • Page 36

    Chapter 4 30 h Pre ss St op/ Ex it . Note • I f you have s et Pagin g, a backup c opy will autom aticall y be printed at the machin e. • Y ou cannot change a Paging or PIN number rem ot e l y. Fax S torage 4 The F ax Storage f e at ure lets you s t o re your received faxes i n the m achine’s memory. Y ou can retrieve stored fax message s from[...]

  • Page 37

    Receivi ng a fax 31 4 PC- Fax R eceive 4 If y ou turn on the PC-F ax Receive feat ure your machine wi ll store rece ived faxes in mem ory and send them to your PC automat ically . You can then use your PC to view and store t hese faxe s . Even i f you have turned off y our PC (at night or on the we ekend, for exam ple), your machin e will receive a[...]

  • Page 38

    Chapter 4 32 Ch angi ng Re mot e Fax Opt ions 4 If received faxes are left i n your machin e’ s mem ory when you change to anoth er Remot e Fax O ption, t he LCD w ill ask you one of the following ques t ions :  Erase All fax?  Print All fax? • I f you press Yes , fa xe s in t he m em ory will be erased or printed before the setting cha n[...]

  • Page 39

    Receivi ng a fax 33 4 Remo te re trieva l 4 The rem ote retri e v a l feature lets you ret ri eve your stored fax messages when y ou are not at the machine . You can call your machine from any touc h tone telephone o r fax machin e, then use the Rem ot e Access Code to retrieve your messages. Set tin g a Re mote A cces s Code 4 The Rem ot e Acce s [...]

  • Page 40

    Chapter 4 34 Re trievin g fax me ssag es 4 a Dial your fax number f rom a t el epho ne or anothe r fax machine using touch tone. b When your machine answ ers, immediately ente r your Remot e Ac cess Code (3 digits followed by l ). I f you hear one long beep, you have messages . c When yo u hear two sho r t be eps, u s e t h e dial pad to pre s s 9 [...]

  • Page 41

    Receivi ng a fax 35 4 Remo te fa x command s 4 Follow the com m a nds b el ow to access fe at ure s when you are away from the mac hi ne. When y ou call the m achine and e nt er you r Remote Access Code (3 dig it s foll owed by l ), the system w ill g ive two short beep s and you mu s t enter a remote comman d. Remote co mmands Operat ion details 9[...]

  • Page 42

    Chapter 4 36 Additional re ceiving opera tions 4 Pr inting a redu ced inco min g fax 4 If you choose On , the machine autom at ica l ly reduces each p age of an incoming fax t o fit on one pag e of A 4 , Letter, Legal or F olio size paper. The m achine calcula t es the reduction ratio by using t he page size o f the fax and your Paper Size se tti n[...]

  • Page 43

    Receivi ng a fax 37 4 Se tting the Fax R eceive St amp (b lack & white only) 4 You can set the m achine to print the rec eived date and tim e in the t op center of each receive d fax page. a Pr e s s MENU . b Pr e s s a or b to d isplay Fax . Pr e s s Fax . c Pr e s s a or b to d isplay Setup Receive . Pr e s s Setup Receive . d Pr e s s a or b[...]

  • Page 44

    Chapter 4 38 Sett ing the P rint Dens ity 4 You can adjust t he Print Dens i ty setting to make your printed pages darker or l ight er. a Pre ss MENU . b Pre ss a or b to disp lay Fax . Pre ss Fax . c Pre ss a or b to disp lay Setup Receive . Pre ss Setup Receive . d Pre ss a or b to disp lay Print Density . Pre ss Print Density . e Pre ss c to mak[...]

  • Page 45

    Receivi ng a fax 39 4 Polling ove rview 4 Pol l ing lets you s et up your machine so ot her people can rec ei ve faxes from you , but they pay for the call. It also l et s you call somebody else’s f ax machi ne and r ece i ve a fax fr om it, so you pay for the call. The polling f e at ure needs to be set up o n both machines for t hi s to work. N[...]

  • Page 46

    Chapter 4 40 c When t he LCD asks if you want to cancel the entire sequential polling job, do one of the f ol l owi ng:  Pre ss Yes to confi rm.  To exit without canceling, press No or Stop/ Exit . d Do one o f the following:  To cance l the current j ob , pre s s Yes .  To exit without canceling, press No or Stop/ Exit .[...]

  • Page 47

    41 5 5 Telephone line servi ces 5 To ne or Puls e (Can ada o nly) 5 If y ou have a Pulse di ali ng service, but need to send Tone signa l s (for example, for telephone bank i n g), follow the instructions below. I f you have Touch To ne service, you will not need this f e at ure to sen d tone signa l s. a Pick up the h andset of t he external telep[...]

  • Page 48

    Chapter 5 42 The third way is the easiest: Buy a t ri pl ex adapter. Y ou can plug a t riplex adapter into an RJ14 outlet. It sep arat es the wires into two separate RJ11 jack s (Line 1, L ine 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your m achine is on Line 2 , plug[...]

  • Page 49

    Dial ing and s toring n umbers 43 5 Additional d ialin g operations 5 Di aling access code s and cr edit ca rd n umb er s 5 Som etimes you may wan t t o choose from several l ong di st ance carrie r s whe n you send a fa x . Ra t es m ay vary dependi ng on the t i m e and d estination. To take adv ant a ge of low rates, you can st ore the access co[...]

  • Page 50

    Chapter 5 44 Additional wa ys to store num bers 5 Sett ing up Group s for Broa dca sti ng 5 If you often want to send the same fax mess age t o many fax numb ers you can set up a Group. Groups are stored on a One Touch ke y or a Speed Dial number. Each Group use s up a One Touch k ey or a Speed Dial location. You can t h en send the fax m ess a ge [...]

  • Page 51

    Dial ing and s toring n umbers 45 5 i To choose the fax/scan resolution for the Group number, go to the appropriate next st ep as shown in the f ol l owi ng table. j Select t he resolution f rom Standard , Fine , S.Fine 1 or Photo and g o to ste p o . 1 S.Fine is avai labl e i f th e Grou p is co ns tit uted by only f ax numbe rs. k Select t he res[...]

  • Page 52

    Chapter 5 46 Opt ions for Sett ing Up G roups 5 The f ol lowing chart shows the selection s for setting up G roup num bers. When yo u s tore num bers, the LCD instruc t s you to choo s e from the options shown in the following steps. 1 S. Fine does not appe ar if yo u ad d an E-mai l add ress in s tep 5. Note • I f you choos e Signed PD F, you m [...]

  • Page 53

    Dial ing and s toring n umbers 47 5 Cha nging Group n umb ers 5 You can change a Group num ber that has already been s t ored. If the Group has a fax forwarding numbe r, it will be dimmed on th e LCD. You can not select the numbe r to m ake chan ges. Cha ngi ng a G rou p na me a Pr e s s Address Book . b Pr e s s More . c Pr e s s Change . d Pr e s[...]

  • Page 54

    Chapter 5 48 Del etin g Gr oup numb er s 5 You can delete a Group number that has already been stored. If a Group has a schedul ed j ob or fax forwarding num ber, it wi l l be dimmed on the LCD. You cannot select the num ber to delete it. a Pre ss Address Book . b Pre ss More . c Pre ss Delete . d Pre ss a or b to displa y the Group you wan t to de[...]

  • Page 55

    49 6 6 Fax reports 6 Some fax reports (transmission verification and f ax journal) can be printed autom at i c a l ly and m anually. Tr ansmis sion verif icatio n repor t 6 You can use the Tran s miss i on Verification Report as proof that you sent a f ax. (For details about how to set up the type of report you want, see T ran s miss i on V eri fic[...]

  • Page 56

    Chapter 6 50 Reports 6 The f ol lowing reports are available: 1 Transmission Displays t he Transmission Verif i c ation Report f or your last outgoing 200 faxes and prin t s the last rep ort . 2 Help List Prints a list of com monly used function s to help you program your machin e. 3 Tel Index List Prints a list of names and numbers stored in the O[...]

  • Page 57

    51 7 7 Copy setting s 7 You can change the c opy sett i ngs temporaril y for the next copy. These se t tings are temporary, and the machin e returns to its default settings one minu t e a f ter copy i ng, unle s s you h ave set the Mode Time r to 30 seconds or less. (S e e Mode Timer on page 6.) To change a s etting, press ( COP Y ) and t hen press[...]

  • Page 58

    Chapter 7 52 En larging o r redu cing t he im age c op ied 7 To en large or redu c e the next copy follow the instructions be low: a Pre ss ( CO P Y ). b Load your docume nt . c Enter the number of c opies you want. d Pre ss d or c to disp lay Enlarge/Reduce . Pre ss Enlarge/Reduce . e Pre ss 100% , Enlarge , Reduce or Custom(25-400%) . f Do one o [...]

  • Page 59

    Making cop ie s 53 7 Dup lex (2 -sided) Co pying 7 If you wa nt to use the automatic dupl ex copy feature, l o ad your doc ument in t he ADF. If y ou get an Out of M emory mes sage while you are making duplex c opi es, try installing extra memory. (See In st al ling e xtra memory on pa ge 95.) You m ust choo s e a 2-side d c op y layo ut from the f[...]

  • Page 60

    Chapter 7 54 d Pre ss d or c to disp lay Duplex Copy . Pre ss Duplex Copy . e Pre ss 2side i 2side , 1side i 2side LongEdgeFlip , 2side i 1side LongEdgeFlip , 1side i 2side ShortEdgeFlip , 2side i 1side ShortEdgeFlip , Off . f If you do not wa nt to change a dditional settings, press Black Start or Color Start . Tra y select ion 7 You can change th[...]

  • Page 61

    Making cop ie s 55 7 So rtin g copi es using t he ADF 7 You can sort multiple copies. Page s will be stack ed i n t h e order 1 2 3 , 1 2 3, 1 2 3, and so on. a Pr ess ( CO PY ). b Load your docum ent in the ADF. c Enter t he number of copies you want. d Pr e s s d or c to d isplay Stack/Sort . Pr e s s Stack/Sort . e Pr e s s Sort . f If yo u do n[...]

  • Page 62

    Chapter 7 56 h Place the next pag e on the scanner glass. Pre ss Black S tar t or Color Start . Repeat st eps g and h for each page of the layout. i After all the pag es have been scanned, press No in step g to finis h. If you a re copying fr om the ADF: 7 Insert your docum ent face up in the direction shown below:  2 in 1 (P)  2 in 1 (L) [...]

  • Page 63

    Making cop ie s 57 7 2 in 1 ID Co py 7 You can copy both sides of y o ur i dentificat ion card o nt o o ne page, keeping the origi nal card size. Note You can cop y an identification c ard t o the extent permi t ted under applicable laws. See Legal li mit at ions f or copying i n the Safet y and Legal Booklet . a Pr ess ( CO PY ). b Place your iden[...]

  • Page 64

    Chapter 7 58 Ad justi n g Colo r (Sat uratio n) 7 You can change the default setting for color saturation. a Pre ss ( CO P Y ). b Load your docume nt . c Enter the number of c opies you want. d Pre ss d or c to dis play Color Adjust . Pre ss Color Adjust . e Pre ss Red , Green or Blue . f Pre ss d to decrease or c to increase th e color saturation.[...]

  • Page 65

    Making cop ie s 59 7 Se tting you r favo rites 7 You c a n store the copy sett i ngs t hat you use most often by setti n g them a s a f avori t e . You can set up t o three favorites. a Pr ess ( CO PY ). b Choose the copy option and set t ings you want to store. c Pr e s s d or c to d isplay Favorite Settings . Pr e s s Favorite Settings . d Pr e s[...]

  • Page 66

    60 A Cleaning an d chec king the machine A Clean t he outside and inside of the m achine regularly with a dry, lint-free cloth. When you replace t he toner cart r idge or the drum unit, make sure that y ou clean the inside of the machine. If printed pa ges are s t a i ned with toner, c l ea n the inside of the m achine with a dry, lint-free c l ot [...]

  • Page 67

    Routine maint enance 61 A c Wipe the outside of the machine with a dry, lin t-free soft cloth t o remove dust. d Remove a ny paper t hat is in t h e paper tra y. e Wipe t he inside and the out s ide o f the paper tra y wi th a dry, lint-free sof t c l o t h to rem ov e d ust. f Re-load the paper and put the paper tray firmly back in the machine. g [...]

  • Page 68

    62 d In the A DF unit, c lean the white bar (1) and the glass strip (2) underneat h i t with a soft li nt -free cl ot h moistened wi th water. Note In a ddition to clea ning the sc anner glass and gl ass strip wi t h a soft lint-free cloth moistened with water, run your finger t ip over t he glass to s ee if you can fe el anything on it. If you fee[...]

  • Page 69

    Routine maint enance 63 A c Hold the green handle o f t he drum unit. Pull the drum unit o ut until it stops. d Turn the green lock lever (1) a t t he l eft of the mac hi ne counterclockwise to the release position. Holding the green handles of the drum unit, lift the f ront of the drum unit and rem ove it f rom the machine. 1[...]

  • Page 70

    64 IMPORTAN T • W e recomm end that you place the drum unit and/or the t oner cart ridge on a c l ean, flat surf ace with a sheet of disposable paper or cloth underneath it in case you accide nt ally spi ll or scatter toner. • To preve nt damage to the machine from static electricity, DO NOT touch the electrodes s hown i n the illustration. •[...]

  • Page 71

    Routine maint enance 65 A g Match the guide ends (2) of the drum unit to t h e c marks (1) on both sides of the machine, then gent l y slide the drum unit into t h e machine until it st op s at the green lock lever. h Turn the green lock l e v e r (1) cl ockwise to the lock po s ition. i Push the drum unit in until it stops . j Close the front cove[...]

  • Page 72

    66 Cl eani ng the co ron a wi res A If you have print quality problems, clean the four coron a wires as f ollows: a Press t he f ront cover rel ea s e button and then op en the fron t cover. b Hold the green handle of the drum unit. Pull the drum u nit out until it stops.[...]

  • Page 73

    Routine maint enance 67 A c Hold the handle of the t o ner cartridge and slightly push it toward the machine to unl ock it. Then pull it ou t of the drum unit. Rep eat this for all t he t oner cartri d ges. d Push to release the latches of the corona wire cover (1), and then open t he cover. 1[...]

  • Page 74

    68 e Clean the c orona wires inside the drum unit by gen t ly sl idi ng t he green tabs from left to right and right to left several t ime s . Note • Be s u r e t o return the t ab to t he home pos ition ( a ) (1). I f you do not, printed pages may have a vertical stripe. • We recommend that you c l ean the corona wire for eac h color. If y ou [...]

  • Page 75

    Routine maint enance 69 A f Close th e corona wire cov e r. g Repeat steps d to f to clean each of three remaining corona wires. h Hold the handle of the t o ner cartridge and slide the toner cartri d ge into the drum unit, t hen s lightly pul l it toward y ou until you hear it cli ck into place. Ma k e sure that y ou mat c h t he toner cartridge c[...]

  • Page 76

    70 i Push the drum unit in until i t stops. j Cl o se t h e fr on t cov er of th e ma ch i ne. Cl eani ng th e dr um unit A If your printout has c ol ored dots or other repeating m arks at 3 . 7 i n. (9 4 mm) interv al s, the drum may hav e f o r eign m at erial, such as glue fr om a labe l stuck on the drum surf a c e . Follow th e steps below t o[...]

  • Page 77

    Routine maint enance 71 A g Press the front cove r release button and then o pen the fr ont cover. h Hold the green handle of t he drum uni t . Pull the drum unit o ut until it stops.[...]

  • Page 78

    72 i Turn the green lock lever (1) at the left of the machine counterclock wise t o the release posi tion. Ho lding the green handles of the drum uni t, lift t he front of the drum unit and rem ove it f rom the machine. IMPORTAN T • We recommend that you pl ace the drum unit on a clean, flat surf ace with a she et of disposa bl e paper or cloth u[...]

  • Page 79

    Routine maint enance 73 A j Hold the handle of the t o ner cartridge and slightly push it to u nlock i t . Then pull it out of the drum unit. Repeat this for all the toner cartri dg es. IMPORTAN T • W e recommend that you place the toner cartridges on a cl ean, flat surface wi t h a she et of disposable paper or cloth underneat h it in case you a[...]

  • Page 80

    74 k Turn the drum unit o v e r by holding the green handles. M ake s ure that the drum unit gears (1) are on the left hand side. l Read following information from the drum dot check sheet.  Dot col or: The color of pri nted dot s is the color of the d r u m you sh oul d clean.  Dot l ocation : The s heet has ei ght numbered columns. T he num[...]

  • Page 81

    Routine maint enance 75 A n Turn the drum unit gear toward you by hand while looking at t he surface of the suspecte d area. o When you have found the mark on the drum that matches t he drum dot check sheet, wipe the surface of t h e drum gently with a cotton swab unt i l the ma r k on the surface comes off. IMPORTAN T • T he drum i s photosensit[...]

  • Page 82

    76 q Hold the handle of the t on er cartridge and slide the toner c art ridge into the drum unit, then sl ightly pull it toward you until yo u hear it c lick in t o place. Make sure that you match t h e toner cartridge color to the same color label on the drum unit. Repeat this for all the toner ca rtr idg e s. r Make sure the green lock lever (1) [...]

  • Page 83

    Routine maint enance 77 A t Turn the green lock l e v e r (1) cl ockwise to the lock po s ition. u Push the drum unit in until it stops . v Close the front cover of the machin e. w Plug the machine’s power c ord back into the AC power outlet first , conn ect all cables, an d then pl ug in the t el ephone line cord. T urn on the machine’s power [...]

  • Page 84

    78 Cl eaning the pape r pick- up rolle rs A If y ou have p aper feed probl ems, clean t he pick-up rollers as follows: a Turn off t he machine’s po w er swi tch. Unplug the power co r d f rom the AC power outlet. b Pull the paper tray c ompl et e l y out o f the machine. c Tightly wring out a lint-free cloth soaked in lukewarm wat er, and then wi[...]

  • Page 85

    Routine maint enance 79 A Calib ration A The out put density for each color may vary dependi ng on the environ ment the machine is in, s uch as t em p erat ure and humid it y. Calibration helps you to improve the color dens i ty. a Pr ess MENU . b Pr e s s a or b t o disp lay Printer . Pr e s s Printer . c Pr e s s a or b t o disp lay Calibration .[...]

  • Page 86

    80 Auto Re g istrat i o n A Registra t i on A If solid areas of color or images have cyan, magenta or yellow fringes , you can use the auto-registration feature to correct the problem . a Pre ss MENU . b Pre ss a or b to d ispl ay Printer . Pre ss Printer . c Pre ss a or b to d isplay Auto Regist. . Pre ss Auto Regist. . d The machine will display [...]

  • Page 87

    Routine maint enance 81 A Fr eque ncy ( Co lor Co rre ction ) A You can set how often the color correction (Color Calibration and Auto Registration) occurs. The default s ett in g is Normal. The color correction process consum es some amou nt of the toner. a Pr ess MENU . b Pr e s s a or b t o disp lay Printer . Pr e s s Printer . c Pr e s s a or b[...]

  • Page 88

    82 Chec king the r e mainin g lif e of part s A You can see the ma c hine’s parts life on the LCD. a Pre ss MENU . b Pre ss a or b to d ispl ay Machine Info. . Pre ss Machine Info. . c Pre ss Parts life . d Pre ss a or b to s ee the approxim ate remaining parts life of t he Drum , Belt unit , Fuser , Laser , PF Kit MP , PF Kit 1 and PF Kit 2 . e [...]

  • Page 89

    Routine maint enance 83 A Packing a nd s hipping the mach ine A WARNING This machine is heavy and weighs approximately 62.8 lb (28.5 kg). To prevent possible inju r ies at least two peop le should lift the ma c hine. B e careful not to pi nch your fingers wh en you put the machine down. If you use a Lower Tray, carry it separately from your machine[...]

  • Page 90

    84 a Turn off t he machine’s p ow e r switch. Unplug the telephone li ne cord first, disconnect al l cables, and then unplug the power cord from the A C power outlet. b Press t he f ront cover rel ea s e button and then op en the fron t cover. c Hold the green handle of the drum unit. Pull the drum u nit out until it stops.[...]

  • Page 91

    Routine maint enance 85 A d Turn the gree n lock lever (1) at the left of the mac hi n e coun terclo ck wi se to the release position. Holding the green handles of the drum unit, lift the front of the drum unit a nd remove i t f rom the machine. IMPORTAN T • H old the green handles of the drum unit when y ou carry it. DO N OT hold the sides of th[...]

  • Page 92

    86 e Hold th e green handle of the belt unit with both h ands and lift t he belt unit up, then pull it out. f Remove the two pieces of orange packing m aterial and dis c ard them. Note This step is on l y neces s a ry when y ou are replacing the waste toner box for t h e first time, and is not required for t he replacemen t wa s te t oner box. The [...]

  • Page 93

    Routine maint enance 87 A g Remove t he waste t oner box from the machine using the g reen h andl e, and then put it i n a plastic bag and seal the bag complet el y. IMPORTAN T Handle the waste toner box carefully. If toner scatters on your hands or clothes, immedi at ely wi p e or wash it off with co l d water. h Put the belt unit back into the ma[...]

  • Page 94

    88 i Install orange packing mat erial s t o the drum unit as foll ows:  To secure the toner cartridges, install the matching orange packing strips (1) (marked L and R) to th e drum unit on the l ef t and right sides, as show n in the il lustrat ion.  Attach the orange packing strip (2) t o the le f t side of the drum unit, as shown in the i l[...]

  • Page 95

    Routine maint enance 89 A j Put a piece of paper (Lett e r or A4 ) on the belt unit to prevent damage to the belt unit. k Make sure the green l ock lever (1) i s i n the rel ease position as shown in the illustration. l Match the guide ends (2) of the drum unit to t h e c m ark s (1) on both sides of the machine, then gent l y slide the drum unit i[...]

  • Page 96

    90 n Push the drum unit in until i t stops. o Cl o se t h e fr on t cov er of th e ma ch i ne. p Put the Styrofoam piece (2) into the lower c a r ton (1). Then put the wa s te toner box in the Styrofoam piece. q Wrap the machine with a p last i c bag. Put the machine o n the Styrofoam piece (1 ). FRONT 1 2 FRONT 1[...]

  • Page 97

    Routine maint enance 91 A r Put the Styrofoam piece (2) into the back sid e of Styrofo am piece (1) as sho wn in the il lustra tion. s Place the upper carton (1) over the machine and t he l ower carton (2). Align the joint hol es of t he upper carton w ith the joint hol es of t he l ow er carton. Secure the upper c art on t o the lowe r carton usin[...]

  • Page 98

    92 t Put the two Styrofoam pieces (1) into the carton matching the ri g ht of the machine to the "RI GHT" mark on one of the Styrofoam pieces, and the left of the machine t o t h e "LEFT" m ark on the other Styrofoam piece. P ut the A C power co r d and printed m aterial s in the original carton as shown in the illust rati on. N[...]

  • Page 99

    93 B B Options B This machine has the followin g optional accessories. You c an increa s e the capabilities of the machin e with these i tems. Opt i ons B Lower tray u nit SO-DIMM memo ry LT-300CL[...]

  • Page 100

    94 Optiona l paper tray (LT-300CL) B An o pt ional lower tray can be installed, and it can hol d up to 50 0 shee t s of 20 lb (80 g/m 2 ) paper. When a n optional tray is i nst alled, the machine can hold up t o 800 sheets of plain paper. For setup, see the Instructions that we have supplied with the lower tray uni t. Memo ry board B MFC-997 0CDW h[...]

  • Page 101

    Options 95 B I n s tallin g extra mem ory B a Turn off th e machine’s power switch . Unplug the telephone l ine cord. b Disconnect t he interface cab le from the machine, a nd then unplug the power cord from the A C power outlet. Note Be sure to turn off the mac hine’s power swi t ch before you install or remove the SO-DI MM. c Remove the plast[...]

  • Page 102

    96 h Plug in the telephone line cord. Turn on the machine’s power switch. Note To m ake sure t hat you hav e installed t he SO-DIM M properly, you can print the u s e r settings page that s hows t he current memo ry si ze . (Se e How to pri nt a report on pag e 50.)[...]

  • Page 103

    97 C This is a comprehensive l ist of feat ures and terms t hat appear in Brot her manuals. Av ai la bi lity of these fe at ures depen ds on the mod el y ou purcha s ed . C Glossar y C ADF (automatic document feed er) The doc ument can be placed in the ADF and s canned o ne page at a time aut oma ti ca l ly . Auto Reduction Reduc es the size of inc[...]

  • Page 104

    98 Easy Receive Enabl es your machine to respond to CNG tones if you interrupt a f a x call by answe r ing it. ECM (Erro r Corre ction Mode) Detects errors during fax transmission and res ends the pages of the fax that ha d an error. Ex tens i on t el eph on e A t el ephone on t h e fax numb er that is plugged into a sepa rat e telepho ne w all ja [...]

  • Page 105

    Gl os s ar y 99 C On e Tou ch Keys on the m achine’s control panel where you can store numbers for easy dialing. You can store a second number on ea ch key if you press 21-40 and the One Touch k ey together. Out of Paper Recep ti on Rece i ves f axes into t he machine’s mem ory when the machine is out of paper. Overse as Mo de Makes t emporary [...]

  • Page 106

    100 Tempo rary settings You can choos e certain options for each fax transm i ssion and copy without chang i ng the defaul t settings. Tone A form of dialing on the telephone line used for Touch Tone telepho nes. Trans mission The process of sending faxes ov er the teleph one l ines from your machin e to the recei ving fax machine. Trans mi ssion V[...]

  • Page 107

    101 D A Appl e Macintosh See Sof tware User’s Gui de. B Broadcas ting ... .... ... ..... .. ..... .... ... .... ..... ... ... 20 canceling . .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. . 21 setting up groups for .... ..... .. ..... ..... .. ..... . 44 C Canc el ing broadcast in proc ess .. ..... .... ... .... ... ..... ... 21 fax job[...]

  • Page 108

    102 canceling f rom mem ory . ..... .. ..... ..... .. .. 23 contrast .. .. ..... .... ... ..... .... ... .... ..... .. ..... .. 18 delayed b atch .... ..... ..... .. ..... ..... .. ..... .. .. 23 delayed f ax . ..... ..... .. ..... ..... .. ..... .. ..... .... 2 2 from memo r y (dual access ) . ... .... ..... .. 20 manual ... .... ... .... ... ....[...]

  • Page 109

    103 D R Redial/P ause k e y ..... ... .... ..... .. ..... ..... . 43 , 99 Reduc i ng copies ... .. ..... .... ... ..... .... ... .... ..... .. ..... ..... . 52 inco ming faxe s .... .. ..... ..... .. ..... .... ... ..... ... 36 Remote ret riev a l ..... ..... .... ... .... ..... .. ..... ..... . 33 access code ... .. ..... ..... .. ..... .. ..... .[...]

  • Page 110

    Bro th er In te rnat i ona l Cor p orat ion 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idgewa ter, NJ 0 880 7-0911 USA Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e Hôtel de Ville, Dol lard- des-O rmeaux , QC, C anada H9B 3H6 Vi sit us on the Wor ld Wid e W eb http: //www.broth er.com/ This machi ne is approved f or us[...]