Xerox 450c manuel d'utilisation

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264

Aller à la page of

Un bon manuel d’utilisation

Les règles imposent au revendeur l'obligation de fournir à l'acheteur, avec des marchandises, le manuel d’utilisation Xerox 450c. Le manque du manuel d’utilisation ou les informations incorrectes fournies au consommateur sont à la base d'une plainte pour non-conformité du dispositif avec le contrat. Conformément à la loi, l’inclusion du manuel d’utilisation sous une forme autre que le papier est autorisée, ce qui est souvent utilisé récemment, en incluant la forme graphique ou électronique du manuel Xerox 450c ou les vidéos d'instruction pour les utilisateurs. La condition est son caractère lisible et compréhensible.

Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation Xerox 450c décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation Xerox 450c devrait contenir:
- informations sur les caractéristiques techniques du dispositif Xerox 450c
- nom du fabricant et année de fabrication Xerox 450c
- instructions d'utilisation, de réglage et d’entretien de l'équipement Xerox 450c
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage Xerox 450c ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles Xerox 450c et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service Xerox en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées Xerox 450c, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif Xerox 450c, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation Xerox 450c. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    Sy st em Requir ement s[...]

  • Page 2

    2 Ch ap t er 1 I n tr od uct i on Welcome! Where to find helpful inform ation Introduction to the Document W orkCentre 450c WorkCentre features Control panel keys How to navigate the WorkCe ntre menus Using the numeric keypad Understanding the document flow icons Using the ControlCentre software Setting the ControlCentre properties Selecting and Or[...]

  • Page 3

    3 We l co m e ! Thank you for choosing the Xerox Document WorkCentr e 450c, the dependable and efficient multi-function device that handles your office task s with ease. The WorkCentre works the way you do, perf orming more than one job at a time. Using the WorkCentre, you can: • Send and receive paper and electronic faxes • Print color and bla[...]

  • Page 4

    4 W her e to fi nd h e l p fu l i n for m at i on Document W orkCentre 450c Quick Installation & Quick Reference Guide Step-by-step instructions explain how to set up the W orkCentre, install the ControlCentre™ software, and perform frequently used tasks. Document W orkCentre 450c Guided T our An online introduction to the W orkCentre 450c an[...]

  • Page 5

    5 T o obtain a printed version of the guide, use the order form included with the W orkCentr e. Pagis Pro Multimedia T utorial A comprehensive and entertaining summary of the features and benefits of P a gis Pro 97. T o run the tutorial, insert the W orkCentre 450c CD-ROM, open the folders (directories): Engl ishP agis Tutor ial Double-click T ut[...]

  • Page 6

    6 I nt r o duc t ion to the Doc ume nt W ork C e nt re 4 50 c The Document WorkCentre 450c features an easy-to-use control panel that simplifies your routine tasks. With the press of a few keys, you fax, print, copy, and scan documents. P aper tray P r in ter o u tp u t tr ay D ocum ent tr ay S ca nner c over C ontr ol pan el P aper tray e xtens i [...]

  • Page 7

    7 Using the ControlCentre software, you can efficiently monitor the WorkCentre’s status from your PC, change any of the default settings, and set up a Phonebook of speed dial numbers. W ork C e nt re f e a t ure s The WorkCentre 450c’s advanced design lets you easily access its components. Its compact size allows the WorkCentre to fit into any [...]

  • Page 8

    8 CART R I D G E S w i tc h amon g the cartr i d ge m ai ntena nce opti on s: c hang e, cl ean , rep l ace c ol or hea d. COPY S ta rt a copy j ob. SI ZE S wi tch am on g the resi ze o pti ons fo r cop i e s: 95% , 100 % ( s ame si ze ), en l a r ge 125% , enl ar ge 15 0% , 75% , 80% , 85% , 90 % . J O B ST A TU S D i s p l ay t he W or kC en tre?[...]

  • Page 9

    9 EXI T / CL EAR D i sp lay the pr evi ou s men u. W hen enter ing text, d elete th e b linki n g char a cter o r , if the curs or is to the r ight of the tex t , de l ete the l ast chara cter . or C l e ar a docum ent fr om t he sc an ner . ENT ER C hoose a men u and dis play i ts su bm en u or opti on s, or c h oose t he op ti on or text yo u ent[...]

  • Page 10

    10 H ow t o na v iga t e the W ork C e nt re me n u s Using control panel keys and the numeric keypad, you c an easily navigate the WorkCentre menus. As you navigate the menus, the LCD displays the options you can choose and provides helpful prompts to guide you. To access the WorkCentre menu system, press the MENU key. The first top-level menu dis[...]

  • Page 11

    11 Press ENTER to choose the Print report menu and display the first Print report option: P rint repor t (1- 6) 1 Act ivity Press ENTER to choose Activity. At any time you can press the EXIT/CLEAR key to display the previous menu or press the STOP key to exit the menus. Note: To print a diagram of the WorkCentre menus, press the HELP key. U s ing t[...]

  • Page 12

    12 To enter a letter or symbol, you repeatedly press the appropriate key until the character you want displays on the LCD. For example, to enter the letter “ C , ” press the 2 key three times. U nde rs t a ndi ng the do c ume nt f l ow i c ons Document flow icons indicate when the WorkCentre is receiving and sending information. Indicator light[...]

  • Page 13

    13 U s i ng the Cont r o l C e nt r e s o f twa r e The ControlCentre software on your PC enables you to easily view the WorkCentre’s status and change any of the WorkCentre’s default setting s. For faster dialing when sending faxes, you can use the ControlCentre to set up your Phonebook of speed dial numbe rs. You can also get help quickly on [...]

  • Page 14

    14 Note When you move the mouse pointer over the WorkCentre icon in Windows 95, a ToolTip window displays. The ToolTip provides a brief description of the WorkCentre’s status. To open the ControlCentre on your PC, do one of the following: • In W indows 95, double-click the W orkCentre icon in the notification area on the taskbar . • In W indo[...]

  • Page 15

    15 The WorkCentre Status window displays, which provides the information shown below. When the WorkCentre’s status changes, the graphic indicates the condition and a helpful message appears in the window. You can find out more about the WorkCentre’s status, including how to correct a problem, by clicking the Help button. W o rk C e nt re 45 0c [...]

  • Page 16

    16 S e t ting th e Cont rol C e nt re prop e rtie s Using the ControlCentre Properties dialog box, you can change the conditions under which the WorkCentre Status window automatically opens on y our desktop. For example, you can set the windo w to open any time an error occurs, such as when the WorkCentre is out of paper or ink. You also use the di[...]

  • Page 17

    17 The ControlCentre Properties dialog box displays. 2. Under Display status window , click one of the following: • At start-up , to open the W orkCentre Status window when you run W indows. • On error , to open the W orkCentre Status window when an error occurs. • On warning to open the W orkCentre Status window when a warning condition oc c[...]

  • Page 18

    18 Note : You can also click one or more of the Display status window check boxes in the WorkCentre 450c Status window to change the condition under which the window opens. 3. T o not display the W orkCentre icon on your taskbar or desktop, do one of the following: • In W indows 95, click Show icon on the taskbar to remove the check mark. • In [...]

  • Page 19

    19 • Click the application and then click Open. The application’ s location displays in the Run scanning application box. 5. Click OK[...]

  • Page 20

    20 S e l e ct i ng a nd Or de r ing S uppl i e s You can purchase supplies from your local Xerox retailer. To find the location nearest you, call 1-800-832-6979. If your retailer is out of stock, you can order supplies through Xerox: • In the United States , call 1-800- 822-2200 • In Canada , call 1-800-668-0199 (English) or 1-800-668-0133 (Fre[...]

  • Page 21

    21 Plain paper and media Most types of paper will work w ell in the WorkCentre, although some variables in pape r composition may affect print quality. Most high-grade photocopying papers and cotton bond papers produce good results. You should fully test a paper before pur chasing large quantities. You can order plain paper and media from your loca[...]

  • Page 22

    22 Re g ion Descri p tion Reorder number N or th A mer i ca U ni te d S tates X ero x Imag e S eries L X ( 8 .5 x1 1 in, 24 lb) 3R 38 74 X ero x S e l ect Ink Je t P aper ( 8 .5 x1 1 in, 24 lb) 3R 54 33 C an ada X ero x Imag e S eries L X ( 8 .5 x1 1 in, 24 lb) 3R 42 84 X ero x S e l ect Ink Je t P aper ( 8 .5 x1 1 in, 24 lb) 3R 54 33 S out h A mer[...]

  • Page 23

    23 Specialty print media Xerox offers a wide ra nge of specialty print media: transparency film, high resolution paper, photogloss pa per, and a fabric transfer s heet . For best results, use only specialty media designed for the WorkCentre. Avoid extremely thin paper, thick paper, or chemically processed pap er such as thermal fax paper, as freque[...]

  • Page 24

    24 If your retailer is out of stoc k, you can order supplies through Xerox: • In the United States , call 1-800- 822-2200 • In Canada , call 1-800-668-0199 (English) or 1-800-668-0133 (French). Size Descri p tion Reorder number L ette r ( 8. 5 x1 1 in) In k J et T r anspar ency ( 4 .2 m il , 2 0 she e ts) 3R 58 1 3 In k Jet High R e so lu t io [...]

  • Page 25

    25 Colo r I n k Je t ( 100 g /m 2 , 100 sheet s) si ng l e-si ded , mat te-c oa ted p aper 3 R 9 3312 In k Jet Pho t o Glo ssy P aper ( 6 m il , 1 0 she e ts) 3 R 9 3882 In k J et F abr ic T r ansfe r ( 1 0 shee ts) 3 R 9 3883[...]

  • Page 26

    26 W ork C e ntre 4 50 c Sp e c if ic at io n s General S p ecifications Po w e r 1 10/22 0 V A C ; 5 0/60 H z P ower cons um pti on 1 4 watts, in idle mo d e S iz e an d wei ght Hei g ht ( wi th tr a ys) : 1 1 . 5 in ( 2 9 2 m m ) W idth : 16.5 in (4 19 m m ) D ep th: 1 7.25 i n ( 438 m m ) W e ight: 1 8 lbs ( 8.2 kgs) E nvi r o nmen t T e m per a[...]

  • Page 27

    27 Se c u r i t y Con fi denti a l send a nd re cei ve Re so lu t io n 3 00 x 30 0 dpi Docu m e n t sizes ( for d ocume nt tr ay) L ett er : 8.5x 1 1 i n ( 216x27 9 m m ) L egal : 8 .5x14 i n (21 6x356 mm ) A 4: 8.3x 1 1 .7 i n ( 210x29 7 m m ) D ocu ment tray c a pac i ty 2 0 pag es M odem speed 1 4400, 9600 , and 4800 bps Co m p a t ib ilit y C C[...]

  • Page 28

    28 Printer S p ecifications T e chnol og y T her m al i nk j et drop -on- dem and Co m p a t ib ilit y W indo ws 3.1/3 .1 1, W ind ows 95, D OS P rint speed B lac k and w hi te H i gh cap ac it y i n k jet car tri dg e: U p to 6 p ages p er m i n ute C ol o r p ri nt head w i th b l a c k i nk c artr i dge: Up t o 4 page s per minut e C ol o r: U p[...]

  • Page 29

    29 R esi d ent fo nts Cou rier (por trait a nd l an ds cape) P it ch: 5, 10, 16.67 , 20 cp i P o int si ze : 6, 1 2, 2 4 p t U ni ve rs (p ortr ait and l andsc a pe) P it ch: P ro por t i o nal P o int si ze : 6, 1 2, 2 4 p t C G T im es (p ortr ait and l ands cap e) P it ch: P r opor tional P o int si ze : 6, 1 2, 2 4 p t Cha ra cte r Sets HP P C-[...]

  • Page 30

    30 Co p ier S p ecifications C op y s peed U p to 3 p ages p er m i n ute M u lt ip le c o p ie s U p to 99 copi es of mul ti -p age o rigi nal s Re so lu t io n 3 00 x 30 0 dpi Im age qual ity N or mal: B i-l e v el and 4 l evel s o f gra y H al ft one: E r r or dif fus i o n (10 per cepti ble l e vel s of g r ay ) Co n tr as t N or mal, li gh ten[...]

  • Page 31

    31 Scanner S p ecifications S cann er sp eed 1 0 s econ ds per page Re so lu t io n 3 00 x 30 0 dpi Co m p a t ib ilit y T W A IN -com pl i ant Sc a n t o PC 3 00 x 300 and 20 0 x 200 spi , s i n gl e-bit , unco m- p r e sse d , co m p r e sse d M H 3 00 x 30 0 and 200 x 200 sp i, 4-b i t , uncom - p r e sse d[...]

  • Page 32

    32 K ey p ad C h ar a ct er As si gn m e n t s Alphabetic characters and symbols are assigned to the keys on the numeric keypad, which enables you to enter words at the control panel. For exa mple, if you are adding a Phonebook entry at the control panel, you can enter the name that you want to assign to the speed dial number. This appendix include[...]

  • Page 33

    33 Keypad character assignments for North and South America The following table shows the characters assigned to each numeric key for North and South America. Press the appropriate key severa l times until the character you want displays on the control panel LCD. Ke y Assi g ned characters ( North and South America ) 1 1 2 A B C 2 a b c Á Â À Ç[...]

  • Page 34

    34 Keypad character assignments for Europe The following table shows the characters assigned to each numeric key for Europe. Press the appropriate key seve ral times until the character you want displays on the control panel LCD. Ke y Assi g ned characters ( Euro p e ) 1 1 Å Ä À Â Á Ã Æ å ä à â á ã æ 2 A B C 2 a b c ( ( Ç ( ( ( ( ç [...]

  • Page 35

    35 Ch a p t e r 2 In st a llat i o n , set u p a n d ma i nt e na n ce Connecting the telephone lines Connecting the power and pa rallel cables Using the Setup Wizard to select your fax options Customizing the Control Panel Changing the control panel def ault settings Maintenance Procedures Cleaning a color print head or high capacity ink jet cartr[...]

  • Page 36

    36 C onne c t ing t he t e l e pho ne li ne s There are three telephone line jacks at the rear of the WorkCentre. To connect th e telephone lines properly, decide how you will use the W orkCentre and then follow the appropriate steps. I will receive fax calls only on the telephone line (dedicated fax machine). Insert one end of the telephone cord s[...]

  • Page 37

    37 I will receive both fax and voice calls on the telephone line, and I will not use an answering machine. 1. Insert one end of the telephone cord supplied with the WorkCentre into the Line jack at the rear of the Work- Centre, and insert the other e nd into your telephone wall plug. 2. Insert your telephone’ s cord into the T e l 1 jack at the r[...]

  • Page 38

    38 I will receive both fax and voice calls on the telephone line, and I will use an answering machine. 1. Insert one end of the telephone cord supplied with the WorkCentre into the Line jack at the rear of the Work- Centre, and insert the other e nd into your telephone wall plug. 2. Insert your answering machine’ s cord into the T el 2 jack at th[...]

  • Page 39

    39 I also want to use a data modem w ith my PC and WorkCentre 450c. Use a phone cord “Y” cable, or splitter at the wall jack. A splitter has one connector that plugs into your wall jack, and two jacks that ac cept phone cables. Connect a phone cord from your modem’ s Line jack to one jack on the Y cable, and another phone cord from the W orkC[...]

  • Page 40

    40 C onne c t ing t he powe r a nd pa r a l le l c a bl e s The WorkCentre 450c includes a parallel cable and a power cord. The parallel cable connects the WorkCentre to your PC and the power cord connects the WorkCentre to an electrical outlet. Note Before connecting the cables, make sure your PC is turned Off . Po w e r cor d to a gr ound ed el e[...]

  • Page 41

    41 1. Attach the parallel cable to the parallel port at the rear of the WorkCentre, securing it with the wire clips, and then to a free parallel (printer) port on your PC. 2. Attach the power cord to the power connector at the rear of the W orkCentre. 3. Plug the cord into a grounded e lectrical outlet. ] Note In the United States and Canada, use a[...]

  • Page 42

    42 U s i ng th e S e tup W i z ar d to s e l e c t y our fa x opt i o ns The Setup Wizard helps you select basic options for sending and receiving faxes. You may have run the wizard after you installed your software to select your fax options. You can run the Setup Wizard at any time to change your fax options. Note FCC and Communications Canada re[...]

  • Page 43

    43 C us t omi zing t he Cont rol Pa ne l After you’ve been using the WorkCentre for a while, you may want to change the control panel’s default settings. For example, you can specify the types of sounds the WorkCentre makes a nd the settings for some of the keys on the control panel.[...]

  • Page 44

    44 Changing the control panel default setting s 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre Status window , click Settings. 3. Click the Panel tab. S pe c if ies la n g u a g e us ed t o di s pl ay men us D e f i nes s oun ds t o ac t i v at e an d v ol um e l ev e l s Se ts d e fa u l ts fo r c on t rol p anel k ey s A [...]

  • Page 45

    45 4. Change the defaults for an y of these options: Language Sets the language used to display the menus on the W orkCentre’ s LCD. The options vary , depending on the country in which you reside. V olume Sets the volume level for the a l a rm, button, and dial tone sounds. Options are Low , Medium , and High . Alarm sound Sounds an alert tone w[...]

  • Page 46

    46 Contrast Adjusts the lightness and darkness of your copies and outgoing faxes. Options are lighten , normal , darken , photo lighten , photo normal , and photo darken . Size Reduces or enlar ges copies by the percentage you choose. Options are 95%, 100 % (same size) , enlarge 125% , enlarge 150% , 75% , 80% , 85% , and 90% . Pause Defines how th[...]

  • Page 47

    47 5. Do one of the following: • Click OK to change the options a t the W orkCentre and close the W orkCentre Settings window . • Click Apply to change the options a t the W orkCentre and keep the W orkCentre Settings window open. Note To use the factory defaults, click the Restore Defaults button. M a i nt e na nc e P roc e dur e s To keep you[...]

  • Page 48

    48 1. At the WorkCentre 450c, press the CARTRIDGE key twice to display [clean] on the LCD. 2. Press ENTER . A message displays on the LCD while the W ork Centre is cleaning. When cleaning is complete, you can run a printer test to check your print quality . 3. Press the MENU key . 4. Press 6 [Printer] and ENTER . 5. Press 5 [Make test print] and EN[...]

  • Page 49

    49 Installing a high capacity (black only) ink jet cartridge The WorkCentre 450c Status window on your PC includes an ink level gauge which indicates your ink supply. When the ink supply runs low, the WorkCentre displays a message in the WorkCentre 450c Status window and on the control panel LCD. If your pr int quality is good, press the START key [...]

  • Page 50

    50 2. Press ENTER. The W orkCentre moves the high capa city ink jet cartridge to the center of the printer so you can you remove it. Note If the high capacity ink jet cartridge does not move to the center of the printer, unplug the WorkCentre’s power cord, wait a few seconds, and then reconnect it. 3. Remove the document tray an d open the printe[...]

  • Page 51

    51 4. Pull the green carriage loc k lever forward and remove the cartridge. Note If you are changing from color to black-and- white printing, place the color print head in the print head storage box. This prevents the ink from drying out and clogging the ink jets. 5. If you are installing a new cartridge, remove the ink jet cartridge from the box, [...]

  • Page 52

    52 6. W ith the green carriage lock lever still in the forward position, install the cartridge by aligning the hole in the cartridge with the green p ost on the printer carriage. Gently lower the cartridge into position.[...]

  • Page 53

    53 7. Push the green carriage l o ck lever backward to secure the cartridge. Do not force the lever backward. 8. Close the printer cover and replace the document tray . 9. Do one of the following: • If yo u installed a new high capacity ink jet cartridge, press START . • If you reinstalled a previous l y used high capacity ink jet cartridge, pr[...]

  • Page 54

    54 Installing the color ink cartridges For co l o r printing, the WorkCentre uses four ink cartridges: magenta, cyan, yellow, and black. The four cartridges are housed in the color print head. You can replace individual ink cartridges as needed. The WorkCentre 450c Status window on your PC includes ink level gauges which indica te the ink supply in[...]

  • Page 55

    55 The W orkCentre moves the color print head to the center of the printer so you can access the color ink cartridges. Note If the color print head does not move to the center of the printer, unplug the WorkCentre’s power cord, wait a few seconds, and then reconnect it. 3. Remove the document tray an d open the printer cover . 4. W ith the color [...]

  • Page 56

    56 5. Remove the new ink cartridg e from its package. Slowly remove the protective str ip from the cartridge in the direction of the arrow . Note Do not touch the uncovered hole in the ink cartridge, as ink will get on your hands. 6. Insert the ink cartridge into the correct location on the color print head as shown. Th e ink cartridges and corresp[...]

  • Page 57

    57 7. Snap the ink cartridge into position. Caution Do not force the ink cartridge into the print head. 8. Close the printer cover and replace the document tray . 9. Press the START key .[...]

  • Page 58

    58 The color print head retur ns to the home position (far left side of printer) and the WorkCentre cleans the head. After a few moments, the printer r eturns to normal print mode. If the color print head does not return to the home position, try removing and reinstalling the head. In st al l in g a co l o r p r i n t h e ad The WorkCentre displays[...]

  • Page 59

    59 2. Press ENTER . The W orkCentre moves the color print head to the center of the printer so you can you remove it. Note If the color print head does not move to the center of the printer, unplug the WorkCentre’s power cord, wait a few seconds, and then reconnect it. 3. Remove the document tray an d open the printer cover . 4. Pull the green ca[...]

  • Page 60

    60 Note If you are changing from black-and-white to color printing, place the high capacity ink jet cartridge in the print head storage box. This prevents the ink from drying out and clogging the ink jets. 5. If you are installing a new color print head, remove the color ink cartridges from the print head.[...]

  • Page 61

    61 6. Insert the ink cartridges into the new print head as shown. The ink cartridges and corre sponding locations are color coded and numb ered.[...]

  • Page 62

    62 7. Reinstall the print head by aligning the hole in the print head with the green post on the printer carriage. Gently lower the print head into position.[...]

  • Page 63

    63 8. Push the green carriage l o ck lever backward to secure the print head. Do not force the lever backward. 9. Close the printer cover and replace the document tray . 10. Do one of the following: • If you installed a new color print head, press START . • If you reinstalled a previously used color print head, press STOP .[...]

  • Page 64

    64 The color print head retur ns to the home position (far left side of printer) and the WorkCentre cleans the head. After a few moments, the printer r eturns to normal print mode. If the print head does not re turn to the home position, try removing and reinstalling the he ad. R e p l ac i n g t h e a u to m a ti c do c ume nt f e e d pa d The Wor[...]

  • Page 65

    65 3. Press 9 [Maintenance] and ENTER . 4. Press ENTER to select [Replac e ADF pad]. 5. Open the scanner cover . The ADF pad is located on the back side of the scanner cover . A DF pad[...]

  • Page 66

    66 6. Squeeze the two sides of the plastic housing that holds the pad and remove the housing with the pad.[...]

  • Page 67

    67 7. Replace the ADF pad by inserting the plastic tabs on the housing into the slots in the back sid e of the scanner cover and snapping the pad into place. 8. Close the scanner cover . 9. Do one of the following: • If you installed a new ADF pa d, press ST A R T . • If you reinstalled a previous l y used ADF pad, press ST OP .[...]

  • Page 68

    68 C l e a n i ng t he W or k Ce nt r e Dirt and dust can accumulate in the WorkCentre, which can cause paper misfeeds. W hen frequent misfeeds occur, you should clean the paper exit and automatic document feed rollers. Use a lint-f ree cloth dampened with water to clean the rollers. 1. Remove the document tray an d open the printer cover. 2. Open [...]

  • Page 69

    69 3. W ipe the paper exit rollers. 4. Close the paper exit roller cover firmly to snap the corner latches into place. 5. Close the printer cover and replace the document tray . 6. Open the scanner cover . P a per exi t roll er s[...]

  • Page 70

    70 7. W ipe the rollers located on the back side of the scanner cover and opposite the bac k side of the scanner cover . 8. W ipe the white plastic platen cover located under the two white rollers. 9. Close the scanner cover . ADF r o lle r s P late n cove r[...]

  • Page 71

    71 Ch a p t e r 3 F ax Op er atio n s Sending a Fax Changing fax settings before s ending a fax Sending a fax to more than one fax number Sending a fax at a later time Using a confidential charge code when sending a fax Switching from pulse to touch-tone dialing during a dialing sequence Combining several numbers during a single dialing sequence Fa[...]

  • Page 72

    72 Creating a phonebook of speed dial entries Creating an individual speed dial entry Creating a group speed dial entry Editing a speed dial entry Deleting speed dial entries Saving a Phonebook file to your PC Opening a Phonebook file Printing a Phonebook of speed dial entries Receiving Faxes Receiving an incoming fax Receiving a fax to memory Prin[...]

  • Page 73

    73 Retrieving documents from another fax machine to the WorkCentre Receiving faxes to your PC Changing the default settings for receiving faxes Changing telephone line answer options Changing the fax in options Checking the status of your fax jobs Canceling a fax job[...]

  • Page 74

    74 S en din g a Fax You send a fax at the Wor kCentre using the keys on the control panel. By default, the WorkCentre uses standard resolution and normal contrast. When sending a fax, you c an use the following dialing methods: Note Make sure the document you want to fax is free of rips, wrinkles, folds, staples, paper clips, and sticky notes. At a[...]

  • Page 75

    75 2. Do one of the following: • Using the numeric keypad, enter the fax number . • T o change the fax number, pr ess the LEFT ARROW key to move the cursor to the left, press the RIGHT ARROW key to move the cursor to the right, and press the EXIT/CLEAR key to delete a highlighted number . • Press SPEED DIAL and enter the speed dial number . N[...]

  • Page 76

    76 C ha ng i ng f a x s e ttings be f ore se nd i n g a f ax Before sending a fax, you can change the contrast and resolution of your document. You can also choose to include the cover page the WorkCentre provides, a nd print a confirmation report after the fax is sent. You change fax settings using the keys on the WorkCentre control panel. The set[...]

  • Page 77

    77 3. T o print a confirmation report after the fax is sent, press the CONFIRM key to display [yes] and then press ENTER . 4. Press the CONTRAST key seve ral times to switch among these options: When you choose a photo setting, the W orkCentre automatically sets the resolution to fine if it was previously set to standard. 5. Press the RESOLUTION ke[...]

  • Page 78

    78 Note Fine and superfine assure you of a better quality fax. However, the fax transmission time is longer, which may increase your telephone cost. Generally, standard resolution is good for documents with font sizes of 10 points and larger; fine and superfine improve readability of documents with font sizes smaller than 10 points. 6. Do one of th[...]

  • Page 79

    79 S e ndi ng a f a x t o mor e t ha n one f a x nu m b e r You can send the same fax to more than one fax number. You can use a combination of both direc t and speed dialing. Note If you routinely send faxes to the same group of fax numbers, you can create a group entry in your Phonebook. Then you can use the SPEED DIAL key to send the fax quickly[...]

  • Page 80

    80 3. Press ENTER . 4. Repeat step 2 to enter the ne xt fax number . 5. Do one of the following: • Press ENTER and enter anoth er fax number . The maximum number of entries is ten. • Press START to begin the fax tra nsmission. S e nding a fa x a t a l a t e r tim e You can set up a fax at the WorkCentre and have it sent at a later time. You mig[...]

  • Page 81

    81 5. Using the numeric keypad, enter the time. T o change the time, press the LEFT ARROW key to move the cursor to the left, press the RIGHT ARROW key to move the cursor to the right, and press the EXIT/ CLEAR key to delete a highlighted number . 6. If you are using a 12-hour clock, press RIGHT ARROW to switch between am and pm. 7. Press ENTER . 8[...]

  • Page 82

    82 U s ing a c onf i de nt ia l c ha r ge c od e w he n s e nding a f a x Depending on your telephone system, you might need to use a charge code whe n sending a fax to a number outside your local area. A charge code could be your calling card number or some other number your long-distance service provides. To keep the charge code confidential, the[...]

  • Page 83

    83 5. Press RIGHT ARROW to display [d ial options] and ENTER . The W orkCentre sounds a confirmation beep. 6. Press STOP to exit the menus. 7. Load up to 20 pages face down in the document tray . 8. Enter the fax number . Note If you need to add a pause (timed interval) in the fax number, press PAUSE and then ENTER. A comma displays for each pause [...]

  • Page 84

    84 12. When you are done ente ring the charge code, press PAUSE . Any additional numbers you might ente r will display on the LCD. 13. Do one of the following: • Press START to begin the fax tra nsmission. • Press ENTER , add another fax number, and then press START . Note After the fax is sent, you may want to change the PAUSE key setting to p[...]

  • Page 85

    85 S wi t c h i ng f rom p ul s e t o t ouc h- t one di a l i ng du r ing a di a l i ng s e que nc e If your phone line uses pulse ( rotary) dialing, you can switch from pulse to touch-tone dialing when sending a fax. Depending on your telephone system, you may need to use touch-tone dialing to enter the access number for your long- distance servic[...]

  • Page 86

    86 7. Load up to 20 pages face down in the document tray . 8. Begin dialing the fax number . 9. When you need to switch to touc h-tone dialing, press the PAUSE key to display the dial options. 10. Press the RIGHT ARROW key tw ice to display [tone dialing] and then press ENTER . The letter “T” displays on the LCD, which indica tes that the next [...]

  • Page 87

    87 C ombi ni n g s e ve r a l num be rs d u r i n g a s in g le d ial i n g se q u e n ce You can combine a fax number, speed dial numbers, and access numbers during a sin gle dialing sequence. For example, you may have created a speed dial number for your long-distance service and another speed dial number for your charge code y our company provid[...]

  • Page 88

    88 5. Repeat steps 3 and 4 to until you’ve entered the complete number . 6. Press START . Fa x i ng l ong do c um e nt s If the document you want to f ax is longer than 40 inches, you must use the WorkCentre’s long original feature. This feature lets you fax a long document without causing a paper jam or an error condition. After you’ve faxed[...]

  • Page 89

    89 S e nding c onf ident i a l fa x e s To keep faxes confidential, you can fax them to a mailbox on a remote WorkCentre, or you can store them to memory on your WorkCentre. This allows the fax recipient to retrieve and print the fax when needed. Sending a fax to a mailbox on a remote WorkCentre A WorkCentre 450c can provide up to five mailboxes to[...]

  • Page 90

    90 3. When you hear a pause in the tone sequence, press # and wait for three confir mation tones. 4. Press **1# and the mailbox number . 5. Press ## . For example, the complete key sequence is as follows: #**1# mailbox number ## 6. After you hear three c onfirmation tones, press START . 7. Hang up the telephone. Note You can send the fax to more th[...]

  • Page 91

    91 Storing documents to memory for retrieval by a remote fax machine You can store a document to the WorkCentre’s memory to have another fax machine retrieve it later. This capability, called being polled or poll out , lets another fax user choose when to retrieve the docum ent. 1. At the WorkCentre 450c, load up to 20 pages face down in the docu[...]

  • Page 92

    92 Fa x i ng do c ume nts from y our P C The WorkCentre 450c provides a CCITT-compatible Class 2 interface for sending a nd receiving fax documents using your PC. To use the WorkCentre as a fax modem for your PC, a fax application must be installed on your computer. If you are running Window s 95, you can install Microsoft Fax or Symantec Winfax Pr[...]

  • Page 93

    93 2. Click T ools, point to Microsoft Fax T ools, then click Options. 3. Click the Modem tab. 4. In the A vailable Fax Modems box, click Xerox WC450c Class 2 Fax Modem and then click the Set as Active Fax Modem button. Note The WorkCentre 450c supports MR compression. However, the Enable MR compression option in the Microsoft Fax Advanced dialog b[...]

  • Page 94

    94 4. Use the Compose New Fax wizard to specify the fax information and send the fax. Note If you experience problems using your current version of Microsoft Fax, you can download Windows Messenging (a newer version of Microsoft Ex chang e) from the Microsoft Web site: h ttp :/ /ww w. mic ro sof t.c om[...]

  • Page 95

    95 C hang i n g t he de fa ul t se tti ng s for se nd i n g fa xe s Using the ControlCentre software on your PC, you can easily change the default s ettings for sending faxes. The WorkCentre 450c is configured with the following factory defaults for sending faxes: O p ti on D e fau l t s e tti n g F ax O u t A dd c ove r page No O p ti on s Inc l u[...]

  • Page 96

    96 Ch an g i n g t h e f ax o u t o p t i on s 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre Status window , click Settings. 3. Click the Fax Out tab. Faxe s a se p a ra t e c o v er pa ge , pr i n t s a s end he ade r o n e a c h f a x e d pa ge , or do es bt h Re s e nds a fax w hos e tr a ns m i s s i on fi l d S e nds [...]

  • Page 97

    97 4. Change the defaults for an y of these options: Add cover page Faxes a separate page t h at includes the W orkCentre’ s name and fax number , the date and time of the fax transmission, the recipient’ s name (if specified in your Phonebook) and fax number (from your Phonebook or entered u sing the numeric keypad), and the number of pages be[...]

  • Page 98

    98 Always send fr om memory Scans the document and store s it to memory until the fax is sent. This lets you remo ve your document from the W orkCentre once it’ s scanne d. If memory fills When sending a fax at a la ter time or to more than one fax number , instructs the W orkCentre to either continue fax job or end fax job if the re is not enoug[...]

  • Page 99

    99 Ch an g i n g t h e set u p a nd c o m m u n ic a t i on op t i on s 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Setup/Comm tab. W or k C ent re f ax nu mbe r and n am e S pec i f i es t h e f or m at us ed t o d i s p l ay t he da te an d t i m e S e t s m ax i mu m f[...]

  • Page 100

    10 0 4. Change the defaults for an y of these options: Fax number Displays the number specified using the Setup W izard. If your fax number changes, you can edit the number . Do not include pare ntheses or hyphens in the number . Y our fax number is included on the send header and cover page, and displays on the fax machine receiving your fax. Name[...]

  • Page 101

    10 1 Set Date and Time From PC Click to use the date and time set on your PC for the W orkCentre. Maximum fax speed Sets the maximum speed at which a fax is initially sent. The W orkCentre automatically lowe rs the speed as needed. ECM (error correct mode) Monitors the phone line for errors and, if an error occurs, resends any portion of the docume[...]

  • Page 102

    10 2 Note To use the factory defaults, click the Restore Defaults button. C ha ng i ng t e l e phone li ne di a l i ng op tions 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Phone Line tab. R etur ns opt i ons t o the ir def aul t s et tin gs D i a l i ng opt i ons[...]

  • Page 103

    10 3 4. Change the defaults for an y of these options: Redials Specifies the number of times, from 0 to 9, you want the W orkCentre to redial a fax number after a failed fax transmission. Redial interval (min) Specifies the interval, from 1 to 255 minutes, between redials. Pause length (secs) Defines the interval, from 1 to 9 seconds, assigned to t[...]

  • Page 104

    10 4 Detect dial tone Instructs the W orkCentre to wait for a dial tone before sending a fax. If the phone system does not pr ovide a dial tone quickly or uses a different type of dial tone, you can clear Detect dia l tone to have the W orkCentre send a fax without waiting for a dial ton e. 5. Do one of the following: • Click OK to change the opt[...]

  • Page 105

    10 5 U si n g a d o cu m e n t ca r r i er When faxing fragile documents and photographs, use a document carrier to protect your original. A document carrier is a protective “sleeve” that has a clear plastic front and a white paper backin g. Use a document carrier when faxing these types of originals: • Photographs • T orn or wrinkled docum[...]

  • Page 106

    10 6 C r eat in g a p h o n eb o o k o f s peed d i al en tr ies To use the SPEED DIAL key on the WorkCentre, you need to create a Phonebook of speed dial entries. Your Phonebook can include up to 94 in dividual entries and 5 group entries. The Phonebook identifies the names and fax numbers assigned to the individual speed dial numbers, and the peo[...]

  • Page 107

    10 7 C r e a t i ng a n i ndi v i du a l s pe e d dia l en t r y You can create up to 94 individual speed dial entries. Each entry must include a fax number. You can op tionally add a person’s name or your cha rge code when dialing long distance. You can specify extra f eatures for any of your entries. For example, you can choose to have the faxe[...]

  • Page 108

    10 8 • Select an unassigned speed dial number (01 through 94) in the Individuals box and click New . The Phonebook Entry dialog box displays. 4. In the Name box, type the person’ s name. 5. In the Number box, type the fax number . As needed, include a prefix (for exa mple, 8 or 9) and type a , (comma) to add a pause in th e number . Do not incl[...]

  • Page 109

    10 9 6. T o include a char ge code with the fax number , do one of the following: • Click Enter now . T ype your charge code in the Enter charge code box and click OK. The charge code displays as a series of vertical bars (| ) and is entered automatically whe n you use the speed dial number . • Click Enter later . The letter “C” displays at[...]

  • Page 110

    11 0 Note When sending or distributing a fax to a Phonebook group, the WorkCentre ignores this feature. • T o specify a fax speed that is dif ferent (usually lower) than the maximum fax speed set on the Setup/Comm property page, selec t a maximum speed in the Maximum fax speed box. 8. Click OK. The name and fax number you assigned to the speed di[...]

  • Page 111

    111 C r e a t i ng a group s pe e d di a l e n try Group speed dial entries enable you to quickly send a fax to several fax numbers at one time. When you use the group’s speed dial number, the WorkCentre will send the fax to each group member. Before you can create a group speed dial entry, you need to create the individual entries. See the previ[...]

  • Page 112

    11 2 3. Do one of the following: • Double-click an unassigned speed dial number (numbers 95 through 99) in the G roups box. • Select an unassigned speed d ial number (numbers 95 through 99) in the Groups box and click New . The Phonebook Group dialog box appears, showing the individual entries in the Phonebook b ox. 4. In the Gr oup name box, t[...]

  • Page 113

    11 3 6. T o remove an individual from the group, do one of the following: • Double-click the name in the Group members box. • Select the name in the Group members box and click << -- . 7. Click OK. The group name you assigned to the speed dial number and the number of group members appear in the Gr oups box. 8. Click OK on the Phonebook p[...]

  • Page 114

    11 4 Ed i t i n g a sp ee d d i al en t ry Once you’ve created a Phonebook of spee d dial entries, you can change an individual or a group entry at any time. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. On the Phonebook property pa ge, do one of the following: • T o e dit an ind[...]

  • Page 115

    11 5 D e l e tin g s p ee d d ial en t r i es You can delete the individual or group assigned to a speed dial number, or the entries a ssigned to all the speed dial numbers in your Phonebook. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. The Phonebook property page displays. C lic k C l[...]

  • Page 116

    11 6 3. T o delete one entry , do the following: • Click the individual or group name you want to delete. • Click Delete. • In the confirmation box, click Y es. 4. T o delete all the entries, click Clear All and then click Y es in the confirmation box. 5. Click OK on the Phonebook property page. S a v i ng a Phone book fi l e t o y our P C Th[...]

  • Page 117

    11 7 You can save a Phonebook in one of two file formats: • Phonebook files (*. phn) Provides a complete backup c opy by saving all the individual and group information in your Phonebook. • Delimited text files (*. txt) Saves all the individual and group information in your Phonebook. Each field (for example, name or fax number) is separated wi[...]

  • Page 118

    11 8 The Save As dialog box displays. 4. In the Save in box, select a location for the Phonebook. 5. In the File name box, type a n ame for the Phonebook. 6. Click the arrow next to Save as type and click one of the following formats: • Phonebook files (*. phn) • Delimited text files (*. txt) 7. Click Save. Sele c t a loc at ion f or t he Ph on[...]

  • Page 119

    11 9 O pe ni ng a P hone book f i l e When you open a Phonebook file, it replaces the Phonebook in the WorkCentre. Therefore, before opening another Phonebook, make sure you have a backup copy of your current Phonebook. You can open a Phonebook file saved in one of the following file formats: • Phonebook files (*. phn; *. cfg) The Phonebook forma[...]

  • Page 120

    12 0 Field 6 Fax speed (0=4800, 1=9600, 2=14400) Field 7 Group members (individual speed dial numbers, each separated by a comma) Note For an individual entry, fields 3, 5, and 6 are optional and field 7 is not required. For a group entry, fields 4, 5, and 6 are not required. If you omit one or more fields on a line, be sure to include a tab for ea[...]

  • Page 121

    12 1 • If you have not saved the c urrently displayed Phonebook, click No. Save your Phonebook using the procedure described in “Saving a Phonebook file to your PC” earlier in this chapte r . The Open dialog box displays. 5. Click the arrow next to Files of type and click one of the following formats: • Phonebook files (*. phn; *. cfg) to o[...]

  • Page 122

    12 2 7. Click Open. The Phonebook property page displays the entries from the Phonebook you opene d. P r i nt i ng a P hone book of s pe e d d ial en t r ies You can print a Phonebook report that includes the information about the individual an d group speed dial entries you created. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W ork[...]

  • Page 123

    12 3 4. Click the Phonebook button. 5. In the confirmation box, click Y es. Note You can also print a Phonebook using the WorkCentre menus. C l i c k P h one bo ok t o p ri n t th e r epo r t .[...]

  • Page 124

    12 4 R ec eivin g F axes Faxes sent to the WorkCentre are either printed, stored to the WorkCentre’s memory, received in a mailbox, or, if you are using a PC fax application, stored to your PC. R e ce iv i n g an in c o min g f a x The WorkCentre is set to automatically print incoming faxes. However, incoming faxes will not print under these cond[...]

  • Page 125

    12 5 R e c e iv i n g a f a x t o me mory To keep your faxes conf idential, you can receive them to memory. However, you should print the faxes as soon as possible to free up memory so y ou can continue receiving faxes. The following section “Printing a fax stored to memory” explains how to print stored faxes. The WorkCentre notifies you when m[...]

  • Page 126

    12 6 6. Click the Fax In tab. 7. Under Receive , click T o memory . 8. Click OK. Pr in t i n g a fa x s t o r ed t o m em o r y You should print a fax stored to memory to free up memory on the WorkCentre. After you print the fax, it is deleted from memory. 1. At the WorkCentre 450c, press the MENU key. 2. Press 4 [Fax Mail] and ENTER . 3. Press ENT[...]

  • Page 127

    12 7 M a n u a lly re c e iv in g a f ax If you are receiving both fax and voice calls on the same telephone line and the Answer mode is set to manual , you will answer both telephone an d fax calls on the same line. 1. Pick up your telephone handset to answer the incoming call. The control panel LCD d isplays: P ress START t o sen d or recei ve 2.[...]

  • Page 128

    12 8 R e ce i vi n g co n f i d en t ial fa xe s i n ma il b o x es Mailboxes provide the ability to receive confidential faxes that only the mailbox user can a ccess. When the WorkCentre receive s a fax in a mailbox, it stores the fax to memory and prints a Mailbox Receipt report. After you’re notified of receiving a fax , you should print it to[...]

  • Page 129

    12 9 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Mailbox tab. 4. Do one of the following: • Double-click an unassigned mailbox number . • Click an unassigned mailbox number and click New . 5. In the Mailbox dialog box, type the user ’ s four-digit password and name,[...]

  • Page 130

    13 0 Note If you enabled security, do not use your security password. 6. Do one of the following: • Click OK to create the mailbox on the W orkCentre and close the W orkCentre 450c Settings window . • Click Apply to create the mailbox on the W orkCentre and keep the W orkCentre 450c Settings window open. Note You can also create mailboxes using[...]

  • Page 131

    13 1 Printing the faxes received in a mailbox To obtain paper copies of your faxes and free up WorkCentre memory, you sho uld print the contents of a mailbox. The WorkCentre de letes the faxes after they’re printed. 1. At the WorkCentre 450c, press the MENU key. 2. Press 4 [ F ax Ma il ] and ENTER . 3. Press 2 [ M ailbo xes ] and ENTER . 4. Press[...]

  • Page 132

    13 2 Deleting the contents of a mailbox If you don’t want to print the faxes stored to a mailbox, you can clear the m ailbox. Clearing a mailbox deletes all of the faxes and documents stored to it, and frees WorkCentre memory. 1. At the WorkCentre 450c, press the MENU key. 2. Press 4 [ F ax Ma il ] and ENTER . 3. Press 2 [ M ailbo xes ] and ENTER[...]

  • Page 133

    13 3 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Mailbox tab. 4. In the Mailboxes box, select the mailbox you want to delete. Note To delete all the mailboxes at once, click Clear All. 5. Click Delete. 6. Click Y es to confirm the deletion. 7. Do one of the following: • Click OK to delete the mailbox fr om the W orkCen[...]

  • Page 134

    13 4 Printing a list of mailboxes If you want to keep a printe d record of the mailboxes created on the WorkCentre, you can print the information. If security is enabled, the ma ilbox list includes the user’s password. If security is not enabled, asterisks print instead of the password. To enable security, see “Enabling security” later in thi[...]

  • Page 135

    13 5 4. Click Print Mailbox List. 5. In the confirmation box, click Y es. Note You can also print a mailbox list using the WorkCentre menus. Editing a mailbox You can change both the name and password assigned to a mailbox. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Mail[...]

  • Page 136

    13 6 • Click Apply to change the mailbox on the W orkCentre and keep the W orkCentre 450c Settings window open. R e t ri e v i ng y our fa x e s a nd pri nting t he m on a nothe r fa x ma c hi ne When you’re away from the W orkCentre, you can r etrieve your faxes remotely. Using a touch-tone telephone, you can retrieve the faxes stored to memor[...]

  • Page 137

    13 7 3. When you hear a pause in the tone sequence, press # and wait for three confir mation tones. 4. Press **3#. 5. Do one of the following: • If you’re retrieving faxes from your mailbox, press your mailbox password and ## . • If you’re retrieving the f axes stored to memory , press the password used to enable security and ## . For examp[...]

  • Page 138

    13 8 Retrieving your faxes using a telephone not connected to the remote fax machine 1. Lift the telephone handset an d wait for a dial tone. 2. Dial your W orkCentre’ s fax number . After the W orkCentre answers, you hear a fax tone sequence. 3. When you hear a pause in the tone sequence, press # and wait for three confir mation tones. 4. Press [...]

  • Page 139

    13 9 7. By default, the W orkCentre deletes the fax after it’ s sent. T o change the default, press one of the following: • 1 to save the fax on your W orkCentre after transmission. • 2 to print the fax on your W orkCentre, then delete it after transmission. Remain on the line until you hear three beeps, which means the WorkCentre receive d y[...]

  • Page 140

    14 0 4. Click Enable security and then click the Apply button. 5. In the Set Security Password dialog box, type a four- digit password and click OK. T y pe a f ou r - d i g i t pa s swo r d[...]

  • Page 141

    14 1 6. Click the Fax Routing tab. 7. Click Forward all faxes . 8. In the T o fax number box, type the fax number you want your faxes sent to. F o r w a r d s y o u r fa xe s to an ot her f ax n um b er S pec i f i es t he f a x nu m b er t o fo r w a r d yo ur fa xe s to[...]

  • Page 142

    14 2 9. Do one of the following: • Click OK to change the options a t the W orkCentre and close the W orkCentre 450c Settings window . • Click Apply to change the options a t the W orkCentre and keep the W orkCentre 450c Settings window open. Using fax forwarding from a remote location If you’re away from your WorkCe ntre and you didn’t set[...]

  • Page 143

    14 3 5. Press your four-digit security pa ssword and # . 6. Press the fax number you want your faxes forwarded to and ## . 7. Remain on the line until you hear three beeps, which means the W orkCentre receive d your request, and the n hang up the telephone. The WorkCentre deletes the fax after it’s sent. Turning off fax forwarding from a remote l[...]

  • Page 144

    14 4 4. Press **5# . 5. Press your four-digit security pa ssword and ## . 6. Remain on the line until you hear three beeps, which means the W orkCentre receive d your request, and the n hang up the telephone. Turning on fax forwarding from a r emote location If you turned off fax forwarding, you can easily turn it on again. The WorkCentre w ill for[...]

  • Page 145

    14 5 D i s tri but i ng c opies of y our f a x e s t o a P hone book gr oup You can distribute copies of the faxes received from up to two fax numbers to a Phonebook group. To use this feature, make sure your Phonebook inc ludes the group entry you want to use. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status wind[...]

  • Page 146

    14 6 3. Click the Fax Routing tab. 4. Click Distribute faxes . 5. Enter a fax number in the From sender (fax number) box and the group speed dial n umber in the T o gr oup box. D i str ibu te s yo ur fax e s t o a P ho neb ook g r ou p S pe c i f i e s th e s e nd er ’ s f ax nu m b er S pe c i f i e s th e s p eed di a l gr o up to di s tr i but[...]

  • Page 147

    14 7 Note To verify that the sender’s fax number is the same as the number the WorkCentre receives, select Include receive header on the Fax In property page and have the sender fax you a document. Enter the fax number printed on the fax header in the From sender ( fax number ) box. 6. Do one of the following: • Click OK to change the options a[...]

  • Page 148

    14 8 1. At the WorkCentre 450c, enter the fax number of the remote machine and press the START key. 2. Press START again. 3. Do one of the following: • If a password is not required, press ENTER . • If a password is required, press RIGHT ARROW and ENTER . T ype the password and press ENTER . 4. Press START . R e ce i vi n g fa xe s t o y o u r [...]

  • Page 149

    14 9 Setting up Microsoft Fax to receive faxes from your PC 5. By default, the WorkCentre is set to receive incoming faxes. Before you can receive fax a document using Microsoft Fax, you need to star t Microsoft Exchange and set up your modem properties. Note: If you experience problems using your current version of Microsoft Fax, you can download [...]

  • Page 150

    15 0 4. In the A vailable Fax Modems box, click Xerox WC450c Class 2 Fax Modem and t h en click the Properties button. The Fax Modem Properties dialog box opens. 5. In the Answer Mode box, c li c k one of the following: • Answer after # rings. Microsoft Fax receives a fax after the number of rings you specify . Be sure to set Microsoft fax to ans[...]

  • Page 151

    15 1 7. Do not Exit the Inbox. Microsoft Exchange must be running to receive faxes to your PC. Note Do not use the Microsoft Fax Request a Fax wizard to retrieve a document from a remote fax machine. This capability is an optional feature for Class 2 modems. The WorkCentre 450c does not support this feature.[...]

  • Page 152

    15 2 C hang i n g t he de fa ul t se tti ng s for r e ce i vi n g f a xe s Using the ControlCentre software on your PC, you can easily change the default s ettings for receiving faxes. The WorkCentre 450c is c onfigured with the following factory default settings Note You can also change the default settings using the WorkCentre menus. O p tion Def[...]

  • Page 153

    15 3 C ha ng i ng t e l e phone li ne a ns w e r op tions 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Phone Line tab. R etur ns opt i ons t o the ir def aul t s et tin gs T el eph one an s w er opt ion s[...]

  • Page 154

    15 4 4. Change the defaults for an y of these options: Answer mode Specifies how the W orkCentre answers a fax. Options include: • automatic Y ou are using a telephone number for fax communication only (no voice c alls). The W orkCentre answers the call after the number of rings entered in the Rings to answ er box. • manual Y ou are using the s[...]

  • Page 155

    15 5 Distinctive ring If your telephone company offers a distinctive ring service, you can have multiple telephone numbers on the same phone line. The telephone company provides a distinctive ring pattern for each telephone number so you can distinguish which number is receiving a call. If you are using this service, select a distinctive ring patte[...]

  • Page 156

    15 6 activate the W orkCentre. Y ou need to inform callers of your pick-up code in your telephone answer message. 5. Do one of the following: • Click OK to change the options a t the W orkCentre and close the W orkCentre 450c Settings window . • Click Apply to change the options a t the W orkCentre and keep the W orkCentre 450c Settings window [...]

  • Page 157

    15 7 C ha ng i ng t he f a x in opt i on s 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Settings. 3. Click the Fax In tab. P r i n t s a h ead er o n eac h p age r ec ei v ed S pe c if ies h o w t o re c e iv e inco m i n g fa x e s Red u ce s in co mi n g fa xe s R e tu r n s opt i o ns t o t h[...]

  • Page 158

    15 8 4. Change the defaults for an y of these options: Include receive header Prints the date and time the fax is received, the number sending the fax, your fax name (if specified) or your fax number , and the page number at the top of each page received. Receive Specifies how the W orkCentre receives the fax, either T o print or T o memory . If yo[...]

  • Page 159

    15 9 Reduce Reduces the size of the incoming fax. Options include: r educe to fit , none (100%) , l egal > letter (75%) , legal > A4 (80%) , A4 > le tter (90%) , and 95% . Loaded paper size Specifies the paper loaded in the W orkCentre: letter , legal , or A4 . Be sure the corresponding paper size is loaded in the W orkCentre. Other wise, [...]

  • Page 160

    16 0 Enabling security You need to select the Enable security option if you want to receive your faxes to memory and forward your faxes to another fax machine. After y ou enable security, you must to enter your password each time you click Settings in the WorkCentre 450c Status window and when you use secure features at the WorkCentre. 1. At your P[...]

  • Page 161

    16 1 3. Click the Setup/Comm tab. 4. Click Enable security . 5. Click OK. 6. In the Set Security Password dialog box, type a four- digit password in the Password box. If you created a mailbox on the W orkCentre, do not use your mailbox password. En abl es u se of s ec ur i t y f eatur es[...]

  • Page 162

    16 2 Note Record the password used, as you will need to enter it to use secure features. 7. Click OK. If you want to change your password, click Enable security on the Setup/Comm prope rty page to remove the check mark and click Apply . Click Enable security , click OK, and then type a new password in the Set Security Password dialog box. Changing [...]

  • Page 163

    16 3 C h eckin g th e s tat u s o f yo u r f ax jo b s You can view the status of yo ur fax jobs on the control panel LCD or the LCD display in the WorkCentre Status window. The WorkCentre d i s plays active jobs first, then pending jobs. 1. At the WorkCentre control pa nel, press the JOB STATUS key. If you have an active job, its status displays o[...]

  • Page 164

    16 4 The information that displays on the LCD for a pending fax varies, depen ding on the type of job and the details about the job. In the e xample below , the LCD shows the status for a fa x to be sent at a later time. The information displayed on the LCD varies, depending on the type of fax job and the details about the job. In the example below[...]

  • Page 165

    16 5 The information displa yed on the LCD about incoming and outgoing faxes can include: Item Descri p tion Jo b num ber T h e num ber the W or kC entr e ass i gn s to the job. Dest i n a tio n Outg o ing fa x Indi vi du al nam e or fax nu mber Gro up na m e or num ber N umb er of fax nu mber s, i f you’ r e send i ng the fax to m ore than o ne [...]

  • Page 166

    16 6 Rece ive P oll (r e triev ing a docu m ent from a re mote fax mach ine) Jo b sta tu s Outg o ing fa x P ending (que ued f or di a l i n g) R edi al ( wai ti ng to r edia l ) S tored (wai ti ng to pr i nt or be r etri eve d) HH:M M a m / p m (waiti n g to b e faxed a t a la ter time) Incom ing fa x S tored (wai ti ng to be poll ed) Item Descri [...]

  • Page 167

    16 7 C an celi n g a fax jo b You cancel a fax job at th e WorkCentre. 1. At the WorkCentre control pa nel, press the JOB STATUS key. 2. Do one of the following: • Press the RIGHT ARROW key u ntil the job you want to cancel displays. • Press the JOB STATUS key until the job you want to cancel displays. 3. Press STOP . 4. If a password is requir[...]

  • Page 168

    16 8 Ch a p t e r 4 P r i nti ng D o cu men ts Printing guidelines Printing a document Setting printer options Setting advanced image quality options Using preset files Saving printer options to a preset file Editing the printer options defined in a preset file Using a preset file for a pr int job Deleting a preset file Using printer services Check[...]

  • Page 169

    16 9 The WorkCentre provides high quality color and black- and-white printing. You can print on a range of media, including plain paper, transpa rency film, and envelopes. On-screen ink level gauges enable you to easily monitor your ink supply. P r i nt i ng gui de l ine s Before printing documents on the WorkCentre, review the following guidelines[...]

  • Page 170

    17 0 Choose and load media For a list of the types of media you can use f or printing and media loading instructions, see Chapter 5, " Copy . " For instructions on how to load enve lopes in the W orkCentre, see " Loading envelopes " later in this chapter . Understand the print modes You can press the MODE key several times to sw[...]

  • Page 171

    17 1 P r i nt i ng a doc ume nt You print a document on the WorkCentre from a Windows application. The WorkCentre prints one - sided pages within these margins: 1. At your PC, open the document you want to print. 2. On the File menu, click Print. Note If you are using Windows 95, you can also drag the icon for your document onto a printer shortcut [...]

  • Page 172

    17 2 S e t t i ng pr i nte r options Before you print a documen t , you can change the size and orientation of the document, select the printing media, and set the print quality. The settings you choose a re used until you change them. Note Some applications may override any of the options you choose. 1. At your PC, do one of the following : • Fr[...]

  • Page 173

    17 3 2. Change the defaults for an y of these options: Mode Prints the document in Color or Blac k and White . T o print in color , the color print hea d and ink cartridges must be installed in the W orkCentre. T o print in black and white, either the color print head and cartridges or the high capacity ink jet cartridge can be installed. Pr i nt e[...]

  • Page 174

    17 4 T ype Selects the image quality to use based on the contents of the docum ent. Options are Auto , Photo , Graphics , and Te x t . Print quality Sets printing at different speed and print quality combinations. Fast uses the fastest speed appropriate for the selected media, Norm al provides letter quality printing, and High Quality provides high[...]

  • Page 175

    17 5 Reverse order Prints the document from last page to first page. Media Specifies the type of paper used for printing. Media size Sets the paper size used for printing. Portrait or Landscape Sets the paper orientation. 3. Click OK.[...]

  • Page 176

    17 6 S e t t i ng a dv a nc e d im a ge qua li t y op tions You can control advanced image quality features, including image brightness and halftone printing. 1. At your PC, do one of the following : • From the application’ s File menu, clic k Print. In the Print dialog box, click Properties ( or Setup). • Double-click the W orkCentre icon. I[...]

  • Page 177

    17 7 3. Change the defaults for an y of these options: Intensity Adjusts the image brightness, by da rkening or lightening text and graphics. Automatic image enhancem ent Sets optimum print quality for pictures and photographs. Co n t r ols ima ge b ri g ht ne s s S ets h al f to ne r en der i n g S e ts o p ti m u m p r i n t qu al i t y Re verse [...]

  • Page 178

    17 8 Mirr or image Reverses the image from le ft to right for special applications such as transfer media. Halftone Sets the halftone rendering. Use None to print solid colors and black, Fine Dither for business graphics such as pie charts and bar graphs, High Speed Air Brush for pictures and photogra phs with the best combinations of quality and s[...]

  • Page 179

    17 9 Saving printer options to a preset file 5. Y ou can save printer and advanced image quality options to a preset file. 1. At your PC, do one of the following : • From the application’ s File menu, clic k Print. In the Print dialog box, click Properties ( or Setup). • Double-click the W orkCentre icon. In the W orkCentre 450c Status window[...]

  • Page 180

    18 0 3. Under Main Contr ols and Advanced , set the options you want. Refer to the section s “Setting printer options” a nd “Setting advanced image quality options” for information on the options. 4. Click Save As. 5. In the Save As dialog box, type a name in the Preset name box and click OK. 6. Click OK. Editing the printer options defined[...]

  • Page 181

    18 1 Refer to the sections "Setting printer options" and " Setting advanced image quality options" for information on the options. 5. Click OK. 6. In the confirmation box, click Y es to save the changes. 7. Click OK to save the changes to the same preset file. Using a preset file for a print job 1. At your PC, do one of the foll[...]

  • Page 182

    18 2 Deleting a preset file When you no longer need a preset file, you can delete it. 1. At your PC, do one of the following: • From the application’ s File menu, clic k Print. In the Print dialog box, click Properties ( or Setup). • Double-click the W orkCentre icon. In the W orkCentre 450c Status window , click Printer . 2. Click the Preset[...]

  • Page 183

    18 3 U s ing pr i nt e r s e r v ice s You can use printer servic es to view the status of your current print job and the ink level in the cartridges, mainta in the color print head and high capacity ink jet cartridge, and choose the conditions under which the printer icon or Status property page displays on your desktop. Checking the status of you[...]

  • Page 184

    18 4 2. T o cancel the current print job, click Cancel Print. 3. T o pause a print job, click Pause. 4. Do one of the following: • Click Close to exit the printer settings. • Click Print Driver to return to the Main Controls property page and keep t h e Status property page open. C an c el s pr i n t j o b Pa uses p ri nt j o b Sho w s pr og r [...]

  • Page 185

    18 5 Maintaining the color print head or high capacity ink jet cartridge You use the Print Head property page to perform maintenance tasks such as cleaning, replacing, and aligning the color print head and high c apacity ink jet cartridge. Note You can also clean and replace the color print head and high capacity ink jet cartridge using the CARTRID[...]

  • Page 186

    18 6 5. Under Default Print Head , click the type of print head currently installed in the W orkCentre: C o l o r Color print head and ink cartridges. High Capacity Black High capacity ink jet cartrid ge. Ma i n tena nce butt ons C lic k t yp e o f in st a lle d pr i n t hea d[...]

  • Page 187

    18 7 6. Under Maintenance , click one of the following buttons: Clean Cleans the color print head or high capacity ink jet cartridge. Change Moves the printer carriage to the center position so you can remove the print head or ink jet cartridge. Align Correctly positions the print head or ink jet cartridge in the printer and prints a test pattern t[...]

  • Page 188

    18 8 Choosing the printer status display options You can choose the conditions under which the printer icon or Status property page displays on your desktop. You can specify the display settings for idle, printing, and error conditions. 1. At your PC, double-click the Wo rkCentre icon. 2. In the W orkCentre 450c Status window , click Printer . 3. O[...]

  • Page 189

    18 9 5. Under Display Conditions , click the op t io n you want when the printer is Idle , Printing , a nd in need of attention ( Error ): Icon Displays a printer icon on the d esktop. W indow Opens the Status property page on the desktop. 6. Click Close. C he c k i ng t he s ta t us of y our pe ndi ng pr i nt jobs The WorkCentre 400C Series Spool [...]

  • Page 190

    19 0 The Spool Manage r window displays, showing the list of print jobs pending on the W orkCentre and the status of each job. 2. T o change the status of a print job, click the document name and then click one of the following options from the Document menu: Hold Does not print the document, but keeps it in the queue, or prints the document i f it[...]

  • Page 191

    19 1 3. T o change the status of the print queue, do the following: • Under Printer/document name , click Xerox W orkCentre 400c Series. • On the Queue menu, click H old to stop printing the documents in the print queue, or to release a held print queue.[...]

  • Page 192

    19 2 Lo a di ng e nv e l ope s You can load either letter- or legal-size envelopes. 1. Remove the printer output tray and any media from the paper tray. 2. Lift the envelope guide loca t e d on the paper tray .[...]

  • Page 193

    19 3 3. Load up to 10 envelopes flap side up and against the envelope guide in the paper tray .[...]

  • Page 194

    19 4 4. Slide the paper guide to the lef t until it rests lightly against the envelopes. 5. Install the printer output tray .[...]

  • Page 195

    19 5 P r i nting from DO S If you print from DOS or a DOS application, the WorkCentre 450c includes a software application called the DOS Control Panel. The DOS Control Panel enables you to change DOS printing options such as font, point size, and page orientation. 1. In DOS, do one of the following: • On W indows 95 systems, change to the direct[...]

  • Page 196

    19 6 Ch a p t e r 5 C o pyi n g D o cum en ts The WorkCentre provides high quality black-and-white copying at speeds up to three pages per minute. You can make up to 99 copies of a single document, collate multiple copies, and reduce or enlarge originals. Choosing the media to use Loading paper Loading transparency film Copying a document Setting c[...]

  • Page 197

    19 7 C hoos i ng t he m e di a t o us e You can copy documents on the following types of media. T yp e o f M e d ia Maxim um n u m b er o f sh eet s in p a p er tr a y P lai n pap er ( 16 t o 36 lb o r 6 0 t o 1 35 g/ m2) Le t t er 8 . 5 x 1 1 i n ( 2 16 x 2 79 mm 150 s h eet s (20 lb o r 7 5 g/ m 2) L ega l 8 . 5 x14 in ( 2 16x 3 56 mm 150 s h eet[...]

  • Page 198

    19 8 Lo a di ng pa pe r You can load letter, legal, and A4 size paper. To avoid a printer jam, do not load paper in the paper tray while the WorkCentre is printing. 1. Remove the clear, plastic printer output tray. 2. Make sure the paper guide is positioned to the far right side of the paper tray . 3. Slide out the paper tray extension. P aper gui [...]

  • Page 199

    19 9 4. Insert up to 150 sheets of 16 to 24 lb paper print side down in the paper tray . The arrow on the paper ’ s packaging indica tes the print side. 5. Install the printer output tray .[...]

  • Page 200

    20 0 L o a d in g t r an sp a r en c y f i lm When loading transparenc y film, insert the end with the adhesive strip first.[...]

  • Page 201

    20 1 C opy ing a doc um e nt You copy a document using the keys on the WorkCentre control panel. Before copying a document, you can change the contrast and reduce or enlarge the original. The settings you choose are used for the document you are copying. After you’ve made the copies, the WorkCentre returns to its default copy settings. When you c[...]

  • Page 202

    20 2 4. T o change the lightness and darkness of your copies, press the CONTRAST key sev eral times to switch among these options: 5. T o reduce or enlar ge your document, press the SIZE key several times to switch among these Size options: 95% , 100% , 125% , 150% , 75% , 80% , 85% , 90% . 6. Press START . If you don’ t want to copy the document[...]

  • Page 203

    20 3 S e t t i ng c opy c ol l a t ion be f ore c opy i n g a doc ume nt By default, the WorkCentre does not collate multiple copies. You can change the default setting at the control panel to have the WorkCen tre always collate multiple copies. Note The WorkCentre stores the document to memory before printing the collated copies. If the WorkCentre[...]

  • Page 204

    20 4 C ha ng i ng c opy q ua li t y The WorkCentre is set to print copies at fast speed. You can change the copy speed to print copies at a slower speed with higher quality results. 1. At the WorkCentre 450c, press the MENU key. 2. Press 6 [Printer] and ENTER. 3. Press 3 [Fax/copy quality] and ENTER. 4. Press RIGHT ARROW to display [normal] and ENT[...]

  • Page 205

    20 5 U si n g a d o cu m e n t ca r r i er When copying fragile documents and photographs, use a document carrier to protect your original. A document carrier is a protective " sleeve" that has a clear plastic front and a white paper backin g. Use a document carrier when copying these types of originals: • Photographs • T orn or wrink[...]

  • Page 206

    20 6 Ch a p t e r 6 S can n in g Do cu m en ts Specifying the location of your scanning application Scanning a document Scanning a document using Pagis Pro 97 Scanning a document using Tex t B ridge Pro Scanning a document using anoth er scanning application Using a document carrier[...]

  • Page 207

    20 7 The WorkCentre includes TWAIN-compliant PC scanning functionality that is compatible with most scanning applications. Included on your WorkCentre CD-ROM is Xerox Pagis Pro 97 and TextBridge Pro software. If your PC does not have a CD-ROM driv e, you can obtain the software on floppy disk using the order form that came with the WorkCentre. Pagi[...]

  • Page 208

    20 8 If you don’t know the name o f the folder (directory) in which your scanning application was installed, you can browse your hard drive to look for the application. 1. At your PC, do one of the following: • In W indows 95, click the W orkCentre icon on the taskbar with the right mouse button and then click Properties. • In W indows 3. 1 o[...]

  • Page 209

    20 9 2. Click Run scanning application. 3. Click the Browse button to look for the scanning application’ s location. 4. Click the application and then click Open. The application’ s location displays in the Run scanning application box. 5. Click OK.[...]

  • Page 210

    21 0 S c a nni ng a d oc ume nt The WorkCentre scans a black-and-white document at 10 seconds per page. You can scan letter-, legal-, and A4- size documents. This section provide s instructions for scanning documents using Pagis Pro 97, TextBridge Pro, a nd other scanning applications.[...]

  • Page 211

    21 1 Scanning a document using Pagis Pro 97 1. At the WorkCentre 450c, load up to 20 pages face down in the document tray. 2. Press the SCAN key . The Pagis Scan T ool opens on your W indows desktop. 3. Select the options you want and c lick Scan. The WorkCentre begins scanning the document. For information on how to use Pagis, see the Pagis online[...]

  • Page 212

    21 2 Scanning a document using TextBridge Pro 1. At the WorkCentre 450c, load up to 20 pages face down in the document tray. 2. Press the SCAN key . The T extBridge Pro window opens on your W indows desktop. 3. Click Go on the T e xtBridge toolbar . The W orkCentre 400c Series Scanner Setup dia log box displays. 4. Choose from the following options[...]

  • Page 213

    21 3 Resolution Sets the scan resolution. Options are fine (200 x 200 dpi) and superfine (300 x 300 dpi). Superfine is recommended for OCR processing. Color Depth Specifies the number of bits per picture element (pixel) at which the scanned image is stored in a file. Options are black and white and 16 shades of gray . Black and white is recommen de[...]

  • Page 214

    21 4 Scanning a document using another scanning application This section provides a gener al procedure for scanning a document using other scanning a pplications. See the application’s documentation for specific information. 1. At the WorkCentre 450c, load up to 20 pages face down in the document tray. 2. Press the SCAN key . The scanning applica[...]

  • Page 215

    21 5 4. On the File menu, click Acquire , or click T wain and then Acquire. The W orkCentre 400c Series Scanner Setup dialog box displays. 5. Choose from the following options: Paper Size Specifies the document size y ou are scanning: letter , legal, and A4. Resolution Sets the scan resolution. Options are fine (200 x 200 dpi) and superfine (300 x [...]

  • Page 216

    21 6 Color Depth Specifies the number of bits per picture element (pixel) at which the scanned image is stored in a file. Options are black and white and 16 shades of gray . Contrast Adjusts the lightness and darkness of the scanned document. Options are darke n, normal, and lighten. Apply Halftone to Photo Processes a photographic image into halft[...]

  • Page 217

    21 7 U si n g a d o cu m e n t ca r r i er When copying fragile documents and photographs, use a document carrier to protect your original. A document carrier is a protective " sleeve" that has a clear plastic front and a white paper backin g. Use a document carrier when copying these types of originals: • Photographs • T orn or wrink[...]

  • Page 218

    21 8 Ch a p t e r 7 T r ou bl e sho oti ng This chapter provides the Xerox Customer Support Center telephone number, explains ho w to solve common WorkCentre problems, and d escribes the messages you might see when using the WorkCentre. Calling the Xerox Customer Suppor t Center Clearing paper jams Clearing printer jams Clearing scanner jams Solvin[...]

  • Page 219

    21 9 C alli n g t he Xe ro x Cu s t omer S u ppor t Ce nt e r If you are unable to solve a WorkCentre problem using this guide or the online Help, call the Xerox Customer Support Center. Before calling, make sure you have the following information: • W orkCentre’ s se rial number , which is located ab ove the parallel port on the back of the ma[...]

  • Page 220

    22 0 C l e a ri ng pa pe r j a m s Paper can jam in the WorkCentre’s printer or scanner. When a jam occurs, the WorkCentre displays a message on the control panel LCD, and displays a graphic and message in the WorkCentre 450c Status window on your PC.[...]

  • Page 221

    22 1 Cl ear in g p ri n ter j ams A printer jam can occur as paper is fed from the paper tray to the WorkCentre’s printer. After clearing a printer jam, you will need to reprint the jammed page. Note To avoid printer jams, do not load paper in the paper tray while the WorkCentre is printing. 1. Remove any paper from the paper tray and the printer[...]

  • Page 222

    22 2 2. Do one of the following: • If the paper’ s trailing edge is visible in the paper tray , grasp the edge and press and hold the FEED key . The W orkCentre backs out the page.[...]

  • Page 223

    22 3 • If the paper’ s leading edge is visible, grasp the edge and press the FEED ke y . The W orkCentre feeds the page forward.[...]

  • Page 224

    22 4 3. If part or all of the paper remains jammed in the printer , do the following: • Remove any paper from the paper tray . • Press one of the green locking latches and push the paper tray backward to release one side of the tray . • Press the other green locking latch to release the paper tray completely . Remove the tray .[...]

  • Page 225

    22 5 • Remove the jammed paper f rom the rear of the W orkCentre. Y ou can press and hold the FEED key to back out the paper . • T o reinstall the paper tray , squeeze the front and back sides of the paper tray together and insert the tray into the slot at the rear of the W ork Centre. • Pull the tray forward until it locks into place. • Lo[...]

  • Page 226

    22 6 Cl ear in g s can n er j ams Scanner jams can occur as paper is fed from the document tray to the WorkCentre’s sc anner. 1. Remove any pages from the document tray. 2. Press the EXIT/CLEAR key to clear the document page. 3. If the WorkCentre doesn’t clear the page, open the scanner cover by grasping the top edge of the cover and pulling it[...]

  • Page 227

    22 7 4. Pull the jammed page up and out. 5. Close the scanner cover.[...]

  • Page 228

    22 8 S ol v ing W ork C e nt r e pr obl ems Use the solutions in this section to solve the problems that might occur while using the WorkCentre. S o lv ing ge ne r a l Wo r k C e n t r e pr ob l e m s Pr ob l e m So l ut i on M y P C is n ot co m m u n icatin g wi th the W o r k Cent r e. D o one o r mo re o f the f oll owi ng: 1 . M ake s u re po [...]

  • Page 229

    22 9 I can’ t us e the W or k C e n t re f o r o th e r ta sks whe n I’ m maki ng a p hone c al l usi ng th e tel ep hone a ttache d to th e W o r k Cent r e. P r e ss th e JO B S T AT US ke y to d ispla y th e f oll owi ng m essage on the LC D: D ial n umb er , C OP Y o r p res s STA RT to s tor e T hen perf orm the ta sk y ou wan t. I have a [...]

  • Page 230

    23 0 S o lv ing pr ob le m s w he n s e ndi ng f axe s P r obl em So l ut i o n I cannot send a fax. Do one o r m o re of the fo ll o wi n g: 1 . C he c k y our tel eph one l ine conne c - ti o ns and m ake s ure you h ave a di al to ne. 2 . D ep endi ng on y o ur te l e phon e syste m , m a ke su r e t h e Dia l mo d e ( ton e or p ul s e ) is se [...]

  • Page 231

    23 1 S o lv ing pr ob le m s w he n r e c e iv in g f axe s Pr ob l e m Sol u t i o n I c annot recei v e a f a x . D o on e or m or e of th e fol low ing : 1. C heck yo ur te l ephon e li ne co nnecti on s and ma ke s ure you h ave a d ial tone . 2. Ma ke s ure pape r is load ed in t he pa per t ray and that a print head or ca r trid ge is i nst a[...]

  • Page 232

    23 2 S o lv ing c opy in g a nd pr in t ing pr ob l e m s Pr ob l e m So l ut i on I can’ t pr i nt on the W o r k Cent r e. Do o ne or mor e of the fo l l o w i n g: 1. C he ck th at your pa rall el cabl e con nects the W or kC en tr e to you r PC . 2. M ake s ur e that th e Xe rox W or kC entr e 400c S e r ie s i s set as yo ur d e fa u lt p ri[...]

  • Page 233

    23 3 T her e are st rea ks or l i n e s on m y c opi es o r p ri nted page s. D o o ne or mor e of the fo l l o w i n g: 1. M ake s ur e the pr inte r ou tput tr ay i s in st a ll e d . 2. C l ean the c o l or pr int he ad or high c a paci ty i nk j e t c artr idge. If s tre aks or li n es s t ill ap pear , r epla ce the print h ead o r car tri dge[...]

  • Page 234

    23 4 T he p rint qu al it y of m y tr ans pa renci e s i s p oor . D o o ne or mor e of the fo l l o w i n g: 1. M a ke su r e T r an sp a r e n cy is sele cte d a s th e M edi a on the M ai n C on trol s pr oper ty pa ge ( cl ic k P r i n ter in the W or kC entre 450c S ta - tu s w i n dow to open the pr oper ty pag e). Y ou a l so mi gh t need to[...]

  • Page 235

    23 5 T he a ppli cati on fr o m wh i ch I’ m p ri nti ng does n ot u s e the pri nti ng o pti ons I chos e on th e M a i n C o nt r o l s pr o p er t y p age. S ome soft w ar e app li ca ti ons ov er r id e the op ti ons s et on the M ai n C o ntro l s pr oper ty page. C ho ose y ou r pr i n ting op ti ons f r om t he ap pl i cat i on. Pr ob l e [...]

  • Page 236

    23 6 S o lv ing s c a nn ing pr ob le m s P r obl em So l u t i on W he n I p r ess the S C A N ke y , noth i n g hap pens. Do one o r mo r e of the fo l l o w i n g: 1 . C he c k that y our p arall el c a bl e co nnect s t he W orkC e ntre to yo u r P C. 2 . M ake s ur e a sc a nning a ppl ic ati on i s i n stal led o n your P C and you e ntere d [...]

  • Page 237

    23 7 U nde rs t a nding Work Ce ntre m e ss ag es This section provides an alphabetic listing of the messages you may see when using the W orkCentre. M essa g e Mea nin g Ac t i o n nn is a gr ou p. C ann ot d ial g roup . Y o u c ann ot u se a gr ou p s p eed d i al n umbe r w hen d ial ing ma nua lly . Us e a s pe ed di al nu m ber f o r a n in d[...]

  • Page 238

    23 8 C all e nde d. N o dia l t on e. C heck li ne. T he W or k C ent r e e nde d t h e c al l , a f t er us i n g t h e s p ec if ie d nu mber of r ed ial s, be c a us e i t c ou l d no t de t e c t a l ine cu rr ent or a dia l t o ne. Do on e or m or e of t h e f o llo win g: 1 . Ma ke su re the W o rkC e n t re i s co n n e ct e d t o a t e lep [...]

  • Page 239

    23 9 C a n n o t re ce i ve fax. P r i nt er una v ail abl e. T h e WorkC en tre ca n no t re ce i ve the fax b e cau se e it her t he pr i nt er is u nav a ila ble , you se t t he If c a nn ot p ri nt opt io n t o do no t an s w er , or t h er e is n ’t e nou gh m em o ry t o s t ore th e fa x . Do on e or m or e of t h e f o llo win g: 1 . Ma k[...]

  • Page 240

    24 0 C han ge in k: CA RT R I D G E ke y . Ch e ck pr i n t s . T h e W o r k Ce n t r e r a n ou t of in k w h il e p r in t i n g an i n co mi n g f a x. T h e l ast pa ge p r int ed a nd an y f ol low ing p age s a re s to red t o me mo ry , pro vid e d t h e re i s e n o u g h me mo ry. I n st a ll a n ew i n k cartrid g e. A f t er in s t a ll[...]

  • Page 241

    24 1 I f l ong d ocum e nt , ST A R T to c o n t i n u e . Or p r e ss EX I T to cl e a r sca n n e r j a m. T he W ork Ce nt r e det ec t ed a l ong d ocum e nt i n t h e d oc um e nt t r ay or t here i s a sca n n e r j a m. I f y ou ar e f ax i ng a lo ng doc u m ent , p r es s ST A R T . I f t h er e is a s c an ner ja m , re mo ve yo u r ori g[...]

  • Page 242

    24 2 In val i d da te o r t ime D a te & Ti m e Y o u did n ot e nt er t h e dat e o r t i me u si n g t h e co rre ct f o rma t . Us e on e of t he f ol low ing f orm a ts to s p e c i fy th e d a te : (1 ) MM/ D D / YY (2 ) YY/ MM/ D D (3 ) D D/MM/ YY E nt er t h e t i m e us in g eit he r a 12- or a 24 - hou r cl ock . F o r e x am pl e, e n[...]

  • Page 243

    24 3 J o b wil l sta rt wh en p r int er is av a ila ble . Y o u t r i ed t o r et r iev e a d oc um e nt f r om an ot her f ax m a c hin e whe n t h e prin t e r w as una v ail abl e and t he If c a nn ot p ri nt opt io n is s et to do no t an s w er . T r y a gai n whe n t h e prin t e r is av ai lab le. S et If c a nno t pr in t to re ce i ve to[...]

  • Page 244

    24 4 M a ilb ox n h as no en t r y . T he r e is n’ t a m ai lbo x w it h t ha t nu m ber on t he W o rkC e n t re . T o pr in t a li st of th e m ail box e s c r e at ed on t he Wo r k C e n tr e , o p e n th e C o n t ro l C e n t re , cl i ck t h e M ail box t ab, and t he n clic k P r int M ail box Li s t . Us e a num b er f o r w hic h t h e[...]

  • Page 245

    24 5 Me mo ry i s f u l l . T he r e is n’ t en oug h W o rkC e n t re me mo ry . I n cre a se me mo ry b y del et ing a ny docu ment s s t o r ed in ma ilb oxes or t o m em or y , or c anc e lin g any p e nd i ng j o bs he l d in me mo ry . Me mo ry i s f u l l . C an f ax f r o m AD F . T he re is n’ t en oug h W o rkC e n t re me mo ry to re[...]

  • Page 246

    24 6 Me mo ry i s f u l l . P o ll wa s ca ncel ed. T he re is n’ t en oug h me mo ry t o re t ri e ve the d oc um e nt f r om t he ot he r f a x ma ch i n e . I n cre a se me mo ry b y d e le t i n g or pr i n t i ng t he doc u m ent s s t o r ed t o me mo ry , a n d the n t ry aga in. M e m or y is f u ll. Wi ll re t ry: MM-D D , HH : M M am / [...]

  • Page 247

    24 7 N eed a f ax nu mber t o f o rw a rd f a xe s. Y ou d i d no t en t e r a f ax n u mb e r for fax f o rwa rd i n g . En t e r t h e f a x n u mbe r to whi c h y ou wa nt t he W o rkC e n t re t o f o rw a rd you r f a xe s. N o ac t iv e or pe ndi ng j obs t o r epo r t . T he r e ar e no a cti ve or p end ing j obs t o eit he r p r int o r c [...]

  • Page 248

    24 8 N o cya n i n k. L o a d ca rt ri d ge . Ei t h er the cya n i n k ca rt ri d g e i s mi ssi n g o r a n i nk c a r t r i dge m a de f or ano t h er m a c hin e is ins t al led i n t h e W o rkC e n t re . I n se rt a Xe ro x col o r i n k ca rt ri d g e . N o c y an in k . P r es s CA RT R I D G E ke y . T he i nk s upp ly in t he cy an i n k[...]

  • Page 249

    24 9 N o m ail box en tri es t o re p o rt . Y o u t ri ed t o pr in t a mai lbo x l is t , bu t t here a ren’ t an y m a ilb ox es on t he W o rkC e n t re . N o a c ti on . N o P hon ebo ok e n t ri e s t o re p o rt . Y o u t r i ed t o prin t a P h one boo k, but t h ere ar e n’t a ny s pee d dia l ent rie s. N o a c ti on . N o y ell ow in[...]

  • Page 250

    25 0 Pa ssw o rd al r e ad y i n u s e. Y o u ent er e d a pass w ord u s ed el s ewh er e on t he W or k C ent r e. F o r e xam pl e, yo u ma y h a ve e n t e red yo u r s e c ur it y pas s w or d as t he p a ssw o rd f o r a ma i lb o x. E nt er a uni que f ou r- dig it pas s w or d. Pa ssw o rd mu st h av e 4 di git s. Y o u did n ot e nt er a f[...]

  • Page 251

    25 1 P e ndi ng jo bs fu ll. T r y ag ain l at er . T he j ob qu eue i s f ul l. Del et e or pr in t an y p end ing j o bs . T r y t h e op e r at io n l a t e r , af t e r so me pen din g job s hav e c o m ple t e d. P h one i s o f f ho ok. Re s e at h an d s et . T he t el eph one co nne c t e d to th e Wo r k C e n tr e i s o ff- h ook . P l a [...]

  • Page 252

    25 2 R ec ei v e end ed. Pre ss F EED to c l ea r . T he W o rkC e n t re co u l d n o t r ec e i v e t h e f a x b ec a u s e of a p ape r j am in t he pr i nt er . Rem o v e any pap er f r o m t he pap er t r a y a nd t he pr i nt er out pu t t r ay , a nd t hen d o one o f t he f oll owi ng: 1. I f t he p ape r ’ s t r ail in g e dge is v is i[...]

  • Page 253

    25 3 Sca n n e r co ve r o pen . Cl ear do cs a nd c lo s e. E i t h er t h e s c ann er c ov er is o pen or y ou ope ned it wh ile t h e WorkC en tre w a s s c a nni ng a do c um en t . Pre ss E XIT /C L EAR t o re mo ve any pa ges f r om t h e s c ann er , a nd t h en cl ose t h e sca n n e r co ve r . Sca n n e r j a m/ l on g o r igi nal : No r[...]

  • Page 254

    25 4 W il l r edi al. No di al t on e. C heck li ne. T h e W o rkC e n t re co u l d n o t d et ect a l ine cu r r ent or dia l to n e . Th e Wo r k C e n tr e w i l l r e dia l t h e num b er . Do on e or m or e of t h e f o llo win g: 1 . Ma ke su re the W o rkC e n t re i s co n n e ct e d t o a t e lep hon e wal l plu g. 2 . Ma ke su re yo ur t[...]

  • Page 255

    25 5 U nde rs t a nd e rr or c o de s This section lists the error codes you may see the WorkCentre LCD and in printe d reports. An error code indicates a problem occurred during fax transmissions or reception. Co de Me anin g Ac t i o n E0 0 1 Com m u nic a t i on en ded w i t h o u t e rro rs. N o a c ti on . E0 0 3 T h e re mo t e ma chi n e se [...]

  • Page 256

    25 6 E0 0 6 An i n t e rn a l e rro r o ccu rre d a t t h e WorkC e ntre. Y o u ma y hav e t r ie d t o se nd a d o c u me n t, bu t it w a s n o t f o und i n mem or y , or t h e dat a ne ede d t o se nd a doc u m ent c oul d not be f o und Ret r y t h e ope r at i on . E0 0 7 An i n t e rn a l e rro r o ccu rre d a t t he Wo r k C en tr e . N o a[...]

  • Page 257

    25 7 E 011 T h e re mo te ma ch in e i s bus y . T h e W o rk Cen t re us ed all o f it s r edi al at t empt s. Us e a h and s et t o c he ck th e re mo t e ma ch i n e . Re t ry the ope r at ion a t a la t e r t im e . E0 1 2 T h e WorkC e ntre re ce i ved an il leg al di sc onn ect si gna l f ro m the re mo t e ma ch i n e . T h er e c ou ld be a[...]

  • Page 258

    25 8 E0 1 5 T h e W or k Ce nt re had a n e rro r w h i l e tran smitt i ng , or t h er e we r e m is m at c he d i d e n ti fi c a ti o n s i g n a l s bet we en t he t wo m ac h ine s. Che c k t ha t ju nk m ail i s dis a ble d on t he rem o t e ma ch i n e (t h i s f e a t u re fil t e rs out c all s f r om un know n f a x n u mb e rs). R e t ry[...]

  • Page 259

    25 9 E0 2 3 A li n e of d at a c ou l d no t be dec o ded w i t hin t he p re scri b e d time , o r the re i s a t ra n smi ssi on sp e ed mi sma t ch (re ce i ve e rr o rs). C h e ck t h e WorkC e ntre w i t h a k now n goo d m ac hi ne. E0 2 4 T h e W or k Ce nt re t i med ou t whi le r ec e iv in g a f a x b e c au s e it di d n ot r ec e i v e [...]

  • Page 260

    26 0 E0 2 7 T h e t ele pho ne l ine drop ped whi le t he W or k C ent re wa s re ce i vi n g a fax from t h e re mo t e ma ch i n e . C a l l t h e re mo te ma ch in e wit h a ha nds e t t o ver if y th e pho ne li ne is go od. T h en r et r y t he o per a t i on. E0 2 8 T h e WorkC e ntre re ce i ved an in c or r ec t pas s w or d f r om t h e re[...]

  • Page 261

    26 1 E0 4 2 T h e re mo te ma ch i n e d i d n o t re sp o n d w i t h i n 6 0 se co nd s a f t e r st a rt i n g t h e DTMF ope r at ion . Y o u may not h a v e en t e r e d t h e DT M F d i gi t s wi t h i n 60 s e c o nd s a f t e r D T MF st a rt e d . Ret r y t h e ope r at i on , usi ng co rre ct D T MF pro ced u res. E0 4 3 T h e re mo te ma[...]

  • Page 262

    26 2 E0 4 6 T h e W or k Ce nt re did n ot r ec ei v e a r e s pon se f rom t he re mo t e ma ch i n e w ithi n the r equ ir ed t im e f r am e (C C I T T T 1 t i me -o u t e rr o r). T h e W or k Ce nt re us ed a ll r edi al at t em pt s. T he re coul d be a pr o ble m w it h th e re mo t e ma ch i n e o r i t ma y not be a f ax m ac hi ne. Us e a[...]

  • Page 263

    The software that is include d with the WorkCentre 450c requires an IBM compatib le PC wit h the fo llowing sp ec if i ca t io ns : Xerox Co ntrolCe ntre • a n In tel (o r co mpa tibl e) 8038 6, 804 86, or Pent ium™ micro process or • VGA, SVGA, or Multi-sync color monito r • 8 me gab yt es (Mb) o f ra nd om ac cess memo ry (RAM) • a ha r[...]

  • Page 264

    Pagis P ro (Wind ows95 only) • an Intel (or c omp atibl e) 80 486 o r P entiu m™ micro process or • VGA, SVGA, or Multi-sync color monito r • 16 meg abyt es (Mb ) of ran do m access mem ory (RAM) and at le ast 16 meg aby t es (16 Mb ) of vir tua l me mo ry (swap spac e on you r hard disk ) • a ha rd di sk w it h a mi nimu m of 2 0Mb of fr[...]