Toshiba TEC B 452 manuel d'utilisation

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Qu'est ce que le manuel d’utilisation?

Le mot vient du latin "Instructio", à savoir organiser. Ainsi, le manuel d’utilisation Toshiba TEC B 452 décrit les étapes de la procédure. Le but du manuel d’utilisation est d’instruire, de faciliter le démarrage, l'utilisation de l'équipement ou l'exécution des actions spécifiques. Le manuel d’utilisation est une collection d'informations sur l'objet/service, une indice.

Malheureusement, peu d'utilisateurs prennent le temps de lire le manuel d’utilisation, et un bon manuel permet non seulement d’apprendre à connaître un certain nombre de fonctionnalités supplémentaires du dispositif acheté, mais aussi éviter la majorité des défaillances.

Donc, ce qui devrait contenir le manuel parfait?

Tout d'abord, le manuel d’utilisation Toshiba TEC B 452 devrait contenir:
- informations sur les caractéristiques techniques du dispositif Toshiba TEC B 452
- nom du fabricant et année de fabrication Toshiba TEC B 452
- instructions d'utilisation, de réglage et d’entretien de l'équipement Toshiba TEC B 452
- signes de sécurité et attestations confirmant la conformité avec les normes pertinentes

Pourquoi nous ne lisons pas les manuels d’utilisation?

Habituellement, cela est dû au manque de temps et de certitude quant à la fonctionnalité spécifique de l'équipement acheté. Malheureusement, la connexion et le démarrage Toshiba TEC B 452 ne suffisent pas. Le manuel d’utilisation contient un certain nombre de lignes directrices concernant les fonctionnalités spécifiques, la sécurité, les méthodes d'entretien (même les moyens qui doivent être utilisés), les défauts possibles Toshiba TEC B 452 et les moyens de résoudre des problèmes communs lors de l'utilisation. Enfin, le manuel contient les coordonnées du service Toshiba en l'absence de l'efficacité des solutions proposées. Actuellement, les manuels d’utilisation sous la forme d'animations intéressantes et de vidéos pédagogiques qui sont meilleurs que la brochure, sont très populaires. Ce type de manuel permet à l'utilisateur de voir toute la vidéo d'instruction sans sauter les spécifications et les descriptions techniques compliquées Toshiba TEC B 452, comme c’est le cas pour la version papier.

Pourquoi lire le manuel d’utilisation?

Tout d'abord, il contient la réponse sur la structure, les possibilités du dispositif Toshiba TEC B 452, l'utilisation de divers accessoires et une gamme d'informations pour profiter pleinement de toutes les fonctionnalités et commodités.

Après un achat réussi de l’équipement/dispositif, prenez un moment pour vous familiariser avec toutes les parties du manuel d'utilisation Toshiba TEC B 452. À l'heure actuelle, ils sont soigneusement préparés et traduits pour qu'ils soient non seulement compréhensibles pour les utilisateurs, mais pour qu’ils remplissent leur fonction de base de l'information et d’aide.

Table des matières du manuel d’utilisation

  • Page 1

    MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide[...]

  • Page 2

    TRADEMARKS AND COPYRIGHT T rademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. - The official name of Windows Me is Microsoft Windows Me Operating System. - The official name of Windows 2000 is Microsoft Windows 2000 Op erating System. - The official name of Win dows XP is Mi crosoft Windows XP Operating System. - [...]

  • Page 3

    1 T ABLE OF CONTENTS TABLE OF CONTENTS .............. .............. ........... .............. .............. .............. .............. .............. . .. .......... 1 PREFACE ................... .............. .............. .............. .............. .............. ........... .............. ...... ........... ............. 3 FEATURES OF[...]

  • Page 4

    2 T ABLE OF CONT ENTS (Cont.) 3. SETTING NETWORK FUNCTIONS ............ ............................ .............. ............ ...................... ...... 100 • Setting the TCP/IP Protocol ..................... .............. ................ .............. .............. .............. ...... ...... 100 • Setting the IPX/SPX Protocol .....[...]

  • Page 5

    3 PREF ACE Thank you for purchasing the T oshiba Multifunctiona l Digital System e-STUDIO352/452. This Operato r ’s Manual describes the foll owing: • How to set up th e Multifunctional Digital System. • How to operate the functions in the [USER FUNCTIONS] bu tton. Before using the Multifunctional Digital System, thoroughly read and understan[...]

  • Page 6

    4 FEA TURES OF THE e-STUDIO352/452 The e-STUDIO352/452 is a Mu ltifunctional Digital System s that is capable of us ing each function via net- works. The e-STUDIO352/452 a lso has various opti onal paper handling devi ces to meet the needs of your office. The e-STUDIO352/452 offers the following co nvenient features, f unctions and optio ns. • Th[...]

  • Page 7

    5 1 1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK .. ............. ................ ............. ................ ............. ................ ..... 6 • About Managing Contact s in Address Book................... .............. ................. .............. .............. ......... .6 • Registering Contact s . .........[...]

  • Page 8

    6 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 1. MANAGING ADDRESS BOOK About Managi ng Cont act s in Address Book Contact s in the Address Book will be displayed such as in the [ADDRESS] button screen that is displayed by pressing the [F AX] button on the Cont rol Panel. These are also used to specify the recipi ents for S can to E-mail documents. In [...]

  • Page 9

    7 1 Registering Contact s The following procedure de scribes how to r egister new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on the touch p anel. • The ADDRESS BOOK screen is displayed. 3 Press unde[...]

  • Page 10

    8 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press each button on the touch panel to enter following cont act in for- mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. • [LAST NAME] — Enter the last name of the contact. This name w[...]

  • Page 11

    9 1 6 Specify following it ems as you required. • TX TYPE — This sets the type of the fax transmission mode. Press th e [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select th e direct transmission mode. • ECM — Select whether enabling or disabling the ECM (E rror Correction Mode) to au tomatically r[...]

  • Page 12

    10 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Editing Cont act s The following procedure de scribes how to edi t existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on th[...]

  • Page 13

    11 1 4 Press each button on the touch panel to edit the cont act information. • For the description of each item, see the S tep 4 in the procedure of “Registering Contacts” in the previous sec- tion. 5 Press the [OPTION] button to specif y the default settings for a fax transmission. This is available only when the optional fax unit is instal[...]

  • Page 14

    12 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Deleting Contact s The following procedure descri bes how to delete existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on t[...]

  • Page 15

    13 1 4 Press the [YES] button to delete th e cont act, or the [NO] button to cancel deleting. • When you press the [YES] button, the selected contact is deleted.[...]

  • Page 16

    14 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Searching Contact s The following procedure describe s how to search for cont acts in the Address Book. Thi s function is useful to find the contact that you want to edit. Y ou can search for the contacts by ente ring a ID number or the search strings. Searching a Cont act [...]

  • Page 17

    15 1 5 The touch p anel displays the screen that cont ains the searched con- t act. Press the cont act and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact.  P. 1 0 Searching Contact s by Entering Search String 1 Pre[...]

  • Page 18

    16 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press the button that is used fo r searching to specify the search string. • When yo u press each button, the input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button. It will search for the contacts that co[...]

  • Page 19

    17 1 7 The touch p anel displays the screen that cont ains the searched con- t act s. Press the cont act and press th e [ENTER] b utton to edit the con- t act information. • See “Editing Contacts” for the instruction to edit the contact.  P. 1 0[...]

  • Page 20

    18 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 2. MANAGING GROUPS About Managing Groups in Address Book Y ou can create groups that contain the multiple me mbers of contacts. This enables you to specify the groups instead of specifying each recipient separate ly when operating Scan to E-mail, or fax or Internet Fax transmission. Y ou can also delete g[...]

  • Page 21

    19 1 Creating New Group The following procedure de scribes how to create new group in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch p anel. • The GROUP screen is displayed. 3 Press undefined button that you [...]

  • Page 22

    20 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 5 Enter the group name using the key board and digita l keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. 7 Select the cont act s that you want to add to the group, and then press the [ENTER] button. • T o add or[...]

  • Page 23

    21 1 8 New Group is created and appears on the touch p anel.[...]

  • Page 24

    22 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Editing Group s The following procedure describ es how to edit the name of groups, add or remove the members in groups. Editing Group Name 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the[...]

  • Page 25

    23 1 4 Press the [GROUP NAME] butt on to edit the group name. • The input screen is displayed. 5 Enter the group name using the key board and digit al keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed.[...]

  • Page 26

    24 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 7 In the screen, the cont act s that have been registered in the group are highlighted. • T o add or remove the contacts by selecting each contact s manually , see “Adding or Removing Contacts”.  P. 2 4 • T o add the contact s by searching them with the ID number, see[...]

  • Page 27

    25 1 Adding Contact s by Searching with ID Number 1 Press the [KNOWN ID] button. • The KNOWN ID screen is displayed. 2 Enter the ID Number using the digit al keys and press the [ENTER] but- ton. 3 The touch p anel displays the screen that cont ains the searched con- t act. Press the cont act to be added to the group. • T o add both the fax numb[...]

  • Page 28

    26 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [ENTER] button to add to the group. • The contacts in the group is modified. Adding Contact s by Searching with Search String 1 Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is disp layed. 2 Press the button that is used fo r searching to specify[...]

  • Page 29

    27 1 4 Specify the search string in the item s that you require and press the [SEARCH] button. 5 The touch p anel displays the screen that cont ains the searched con- t act s. Press the c ont act s that you want to add to the group. • T o add both the fax number and E-mail address of a c ontact to the group, press over the contact name. • T o a[...]

  • Page 30

    28 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Deleting Group s The following procedure de scribes how to delete a group in the Address Boo k. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch p anel. • Th[...]

  • Page 31

    29 1 4 Press the [YES] button to delete the cont act, or [NO] button to cancel deleting. • When you press the [YES] button, the selected group is deleted.[...]

  • Page 32

    30 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Searching Group s The following procedure de scribes how to search for grou ps in the Address Book. This function is useful to find the contact that you want to edit. Y ou can search for the grou ps by enteri ng the ID number or the search string. Searching a Group by ID Number [...]

  • Page 33

    31 1 5 The touch p anel displays the scr een that cont ains the searched group. Press the group and press the [EDIT] bu tton to edit the group information. • See “Editing Groups” for the instruction to edit the group.  P. 2 2 Searching Group s by Group Name 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functio[...]

  • Page 34

    32 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button. It will search for the groups that contai n the search string in the group name field. 6[...]

  • Page 35

    33 1 7 The touch p anel displays the scr een that cont ains the searched group s. Press the group and press th e [ENTER] button to edit the group information. • See “Editing Groups” for the instruction to edit the contact.  P. 2 2[...]

  • Page 36

    34 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Confirming the Members of the Group s The following procedure de scribes how to confirm the contacts that are added in the group. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] [...]

  • Page 37

    35 2 2. MANAGING COUNTERS (COUNTER MENU) 1. TOT AL COUNTER ........... ............. ................ ............. ............. ................ ............. ................ 3 6 • Displaying Print Counter ............ .............. ........ .............. ........... .............. .............. .............. . ........ ..... 36 • Displa[...]

  • Page 38

    36 2.MANAGING COUNTERS (COUNTER MEN U) 2 1. T OT AL COUNTER Displaying Print Counter This feature allows you to display th e total number of the print counter . The print counter contains following counters: • Copy Counter — indicates the number of sheets t hat has been printed by copy operations. • Fax Counter — indicates the number of she[...]

  • Page 39

    37 2 Displaying Scan Counter This feat ure allows you to displ ay the tot al numb er of the scan counter . The scan counter contains following counters: • Copy Counter — indicates the number of originals that ha s been scanned by copy operati ons. • Fax Counter — indicates the number of orig inals that has bee n scanned by fax and Internet [...]

  • Page 40

    38 2.MANAGING COUNTERS (COUNTER MEN U) 2 2. PRINT OUT T OT AL COUNTER This feature allows you to print the total counter list. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [COUNTER] button, and th en press the [PRINT OUT TOT A L COUNTER] button on the touch p anel. • The total counter lis[...]

  • Page 41

    39 2 3. DEP ARTMENT COUNTER Displaying Print Counter for Dep artment Code This feature allows you to disp lay the number of the print co unter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code.  P .45 “4.MANAGING D EP ARTMENT CODE” The print counter contains fo[...]

  • Page 42

    40 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [PRINT COUNTER] button. 5 The Print Counter for the specifie d dep artment code is displayed.[...]

  • Page 43

    41 2 Displaying Scan Counter for Dep artment Code This feature allows you to disp lay the number of the sca n counter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code.  P .45 “4.MANAGING D EP ARTMENT CODE” The scan counter contains following counters: • Copy[...]

  • Page 44

    42 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [SCAN COUNTER] button. 5 The Scan Counter for the specified dep artment code is displayed.[...]

  • Page 45

    43 2 Displaying Fax Communication Counter for Dep artment Code This feature allows you to disp lay the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code.  P .45 “4.MANAGING D EP ARTMENT CODE”[...]

  • Page 46

    44 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [F AX COMMUNICA TION] butto n. 5 The Fax Communication Counter for th e specified dep artment code is displayed.[...]

  • Page 47

    45 2 4. MANAGING DEP ARTMENT CODE Logging On As Administrator Y ou can audit the copy quantity of copy , print, sc an, and facsimile pages performed by setting a depart- ment code. Up to 1000 departm ent codes can b e registered. T o manage th e department code, you must know the administrator p assword for this equipment. There- fore, it is recomm[...]

  • Page 48

    46 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 4 Enter the administrator p asswo rd and press the [ENTER] button. • The DEPT . MANAGEMENT menu is displayed. 5 Continue the operation that you want. •  P .47 “Printing Department Codes List” •  P .48 “Enabling Department Code” •  P .49 “Resettin[...]

  • Page 49

    47 2 Printing Dep artment Codes List Y ou can print out the department codes lis t and counters for each department code. 1 In the DEPT . MANAGEMENT me nu, press the [PRINT OUT DEP ARTMENT CODES] button. • Printing b egins. • For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 5 • For an output examp[...]

  • Page 50

    48 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Enabling Dep artment Code In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input sc[...]

  • Page 51

    49 2 Resetting All Dep artment Counters This function clears all de partment counters to “0”. • This function is available only when the department code is enabled. • This function clears only the department co unters. Y ou cannot clear the total counter . 1 In the DEPT . MANAGEMENT me nu, press the [RESET AL L COUNTERS] button. • The cle[...]

  • Page 52

    50 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting All Dep artment Codes This function del etes all departmen t codes that have been registered. The [DELETE ALL] button will be availa bl e after registering a department code.  P .51 “Registering a Ne w Department Code” 1 In the DEPT . MANAGEMENT menu, press[...]

  • Page 53

    51 2 Registering a New Dep artment Code The function allows you to re gister new department code. After registering the departmen t code(s), you must ena ble the Department Code function.  P .48 “Enabling Department Code” 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa[...]

  • Page 54

    52 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 3 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button. • The REGISTRA TION DEP ARTMENT CODE screen is displayed. 4 Enter the 5-digit code in the “New Code” field using the digit al keys, and then press the [SET] button to set[...]

  • Page 55

    53 2 If you want to return to the “New Code” field to retype it, press the [RESET] button. 6 Press the [ENTER] button at th e bottom of the touch p anel. • The LIMIT A TION screen is displayed. 7 Set the limit ation of this de p artment code as required. • Press the [ON ] button to enable the output limitation fo r this department code. Whe[...]

  • Page 56

    54 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Editing the Dep artment Code The function all ows you to edit the e xisting department code . 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to display the screen above, see ?[...]

  • Page 57

    55 2 3 Press the [ENTER] button. • The input screen is displayed. 4 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button. • The CHANGE DEP ARTMENT CODE screen is displayed. 5 Enter current dep artment code in the “Current Code” field using the digit al keys, and then press the [SET] button to set the[...]

  • Page 58

    56 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 6 Enter new 5-digit code in the “New Code” field using the digita l keys, and then press the [SET] button to set the entry . • If yo u enter the code, asterisks (*) appear in the “New Code” field. • If you want to clear the code to retype it, press the [CLEAR] [...]

  • Page 59

    57 2 9 Set the limit ation of this de p artment code as required. • Press the [ON ] button to enable the output limitation fo r this department code. When you select the [ON] but- ton, press the “Limitation” field and enter the maximum number of the outputs for this department code using the digital keys. Y ou can enter up to “99999999”. [...]

  • Page 60

    58 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting the Department Code The function allows you to delete the existing department code. 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to display the screen above, see ?[...]

  • Page 61

    59 2 3 Press the [YES] button to delete the dep artment code, or [NO] button to cancel deleting. • When you press the [YES] button, the department code is deleted.[...]

  • Page 62

    60 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Resetting the Counter of Each Dep artment The function allows you to reset the coun te r of specific dep artment code only . 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa yed. For the procedure to [...]

  • Page 63

    61 2 3 Press the [YES] button to clear the c ounter of the dep artment code, or [NO] button to cancel clearing the counter . • When you press the [YES] button, the counter of the department code is cleared.[...]

  • Page 64

    62 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Setting Output Limit ations for All Dep artment s This function allows yo u to set the output limit ation for all departments by a single operation. When you select [ON], the output wil l be disabled for all departments. When you select [OFF], the infinite outputs will be [...]

  • Page 65

    63 3 3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTI ONS ........... ................ ............. ................ ................ ............. 64 • Setting the Auto Clear Mode .............. .............. ................. .............. .............. .............. ............ .......... 64 • Changing the Display Language ...........[...]

  • Page 66

    64 3.SETTING ITEMS (USER) 3 1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previo us functions set on the control pan el . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [GENERAL] but[...]

  • Page 67

    65 3 Changing the Display Language The language used on the touch panel can be changed to a different one. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [GENERAL] button on the touch p anel. • The GENERAL menu is displayed. 3 Press the [CHANGE LANGUAGE] bu[...]

  • Page 68

    66 3.SETTING ITEMS (USER) 1.SETTING GENERAL FUNCTIONS (Cont.) 3 Setting the Reversed Display Mode Y ou can change the touch panel to be di splayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Displ ay mode helps you to di splay the touch panel more cl early where [...]

  • Page 69

    67 3 4 Press the [ON] button to enable the Reversed Display , or [OFF] button to disable the Reversed Display . • When you select the [ON] button , the touch panel is displayed in the Reversed Display mode.[...]

  • Page 70

    68 3.SETTING ITEMS (USER) 3 2. SETTING COPY FUNCTIONS Y ou can change the initial setting (de fault setting) of copy job. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [COPY] button on the touch p anel. • The COPY screen is displayed. 3 Specify the followi[...]

  • Page 71

    69 3 5 Specify the following items as you require. • In the “2IN1/4IN1” option, pre ss the desired mode button. [WRITE VERTICALL Y] — Press this to print each two pages or four pages from left to right or top to bottom for the 2IN1/4IN1 copy . When the portr ait originals are copied us ing 2in1 or 4in1, it copies them from left to right. Wh[...]

  • Page 72

    70 3.SETTING ITEMS (USER) 3 3. SETTING F AX FUNCTIONS Y ou can change the initial setting (default setting) of fax and Inte rnet Fax featu res. The [F AX] button in the [USER] menu will be availabl e only when the Scanner Kit or Printer/Scann er Kit is installed, or when the optional Fax unit is installed. 1 Press the [USER FUNCTIONS] button on the[...]

  • Page 73

    71 3 5 Specify the following items as you require. • In the “TTI” option, specify whether the TT I is enabled or disabled as default setting. [ON] — Press this to print a tr ansmission header (TTI) on re ceived faxes t o clearly identify the sender name of received faxes. [OFF] — Press this no t to print a transmi ssion header (TTI) on re[...]

  • Page 74

    72 3.SETTING ITEMS (USER) 3 4. SETTING SCAN FUNCTIONS Y ou can change the initial setting (de fault setting) of sca n job. The [SCAN] button in the [USER] menu will be availabl e onl y when the Scanne r Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functio[...]

  • Page 75

    73 3 5 Specify the following items as you require. • In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for scans manually , or press the [AUTO] button to select auto mode for the default exposure mode for scans. 6 Press the [ENTER] button. • The default settings for each mode are changed as you specified.[...]

  • Page 76

    74 3.SETTING ITEMS (USER) 3 5. PRINTING LISTS Printing the Address Book List Y ou can print the address book list that shows all registered contacts and groups in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the touch p anel[...]

  • Page 77

    75 3 Printing the Group Numbers List Y ou can print the group numbers l ist that shows a ll registe red groups and members in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the touch p anel. • The LIST menu is displayed. 3 P[...]

  • Page 78

    76 3.SETTING ITEMS (USER) 5.PRINTING LISTS (Cont.) 3 Printing the Function List (User) Y ou can print the function list that shows th e functi on flow und er the [USER] button of the User Functions. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button[...]

  • Page 79

    77 3 6. CHECKING E-MAIL This function allows yo u to check for new E-mails (Internet Faxes) on the POP3 server . The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. This equipment also automatically checks for new E-mails on the POP3 server . 1 Press th[...]

  • Page 80

    78 3.SETTING ITEMS (USER) 3 7. SETTING DRA WER This function allows yo u to set the paper size and paper type of each drawer . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [DRA WER] button on the touch p anel. 3 Press the drawer portion in the illu stration[...]

  • Page 81

    79 3 8. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment , p erform the following shutdown procedure. DO NOT turn off the power by switching off the power s witch of the e quipment as it can cause th e failure of the hard disk. Before turning off the power , be sure that the following 3 conditions are satisfi ed. • No jo[...]

  • Page 82

    80 3.SETTING ITEMS (USER) 8.TURN OFF THE POWER (SH UT DOWN) (Cont. ) 3 4 “Shut down in progress” appears on the screen, and then the equip- ment is shut down. • The power switch automatically returns to the OFF position.[...]

  • Page 83

    81 4 4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ......................... ................ ............. ................ ............. ......... 82 2. SETTING GENERAL FUNCTI ONS ........... ................ ............. ................ ................ ............. 84 • Setting the Device Information ...... ................ ..........[...]

  • Page 84

    82 4.SETTING ITEMS (ADMIN) 4 1. ENTERING T O ADMIN MENU When the administrator password has been set, you mu st enter the administrator password to enter the [ADMIN] menu in the User Functions screen. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADMIN] button. • The ADMINISTRA TOR P ASSW[...]

  • Page 85

    83 4 5 The ADMIN menu is displ ayed. Continue the administrative operation that you require. •  P .84 “2.SETTING GENERAL FU NCTIONS” •  P .100 “3.SETTING NETWORK FUNCT IONS” •  P .120 “4.SETTING COPY FUNCTIONS” •  P .122 “5.SETTING FAX FUNCTIONS” •  P .136 “6.SETTING FILE FUNC TIONS” •  P .137 “7.[...]

  • Page 86

    84 4.SETTING ITEMS (ADMIN) 4 2. SETTING GENERAL FUNCTIONS Setting the Device Information Y ou can set the device informa tion of this equip ment. These items appear in the Device page of T opAc- cess, that is the web-base d device management util ity . 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display th[...]

  • Page 87

    85 4 When you press each button, the input scr een is displayed. Enter the value using the keyboar d and digital keys, and press the [ENTER] button to set the entry . T o enter the [SERVICE PHONE NUMBER], enter the number using only the digital keys. 4 Press the [ENTER] button.[...]

  • Page 88

    86 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Notification Y ou can set th e notification mail to send a notification message when specifi ed events occur on this equip- ment such as toner empty , paper empty , serviceman call, and so on. Y ou can specify up to 3 E-mail addresses for the destination of the notificatio[...]

  • Page 89

    87 4 3 Press the [E-MAIL] buttons. • The input screen is displayed. 4 Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry . • Y ou can specify up to three E-mail addresses to which the notification message will be sent, as required. When you enable the notification, you must enter at least on[...]

  • Page 90

    88 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Changing the Administrator Password Y ou can change the administrator password. The ad ministrator password must be alphanumeric cha rac- ters of 6 or more and 10 or less. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, se[...]

  • Page 91

    89 4 4 Enter the current administrator p assword and press the [ENTER] but- ton. • The input password appears as asterisks (*). If the administrator password will be changed at the fi rst time, enter “ 123456” in the “Old Password” field. 5 Same as “OLD P ASSWORD”, pr ess the [NEW P ASSWORD] and [RETYPE NEW P ASSWORD] buttons and ente[...]

  • Page 92

    90 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Date and Time The clock built in to this equipment can be set by en tering the date, day of the week and time using the digital keys. Also, you can easily change the clock to and from the daylight savi ng system at the touch of a button. 1 Press the [GENERAL] button in the[...]

  • Page 93

    91 4 4 Highlight the section that you want to edit us ing the arrow buttons, and enter the number us ing the digital keys. • The “DA Y” section describes the day of week with a number . The numbers corresponding to the days of week as following: 1: Sun, 2: Mon, 3:T ue, 4: Wed, 5: Thu, 6:Fri, 7: Sat 5 T o enable the daylight sav ing system, pr[...]

  • Page 94

    92 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Weekly T imer Using the built-in weekly ti mer , you can have this e quip ment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automati cally turn itself O[...]

  • Page 95

    93 4 3 Press the [WEEKL Y TIMER] button. • The TIMER screen is disp layed. 4 Check the settings on the display , and if corrections are necessary , press the [CHA NGE] button. • If no correction is needed, pr ess the [ENTER] button and complete the oper ation. 5 Press the [<-Sun] or [Sat->] buttons to switch the days of the week. Then in [...]

  • Page 96

    94 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 6 In the “OFF” field, enter the time that the device will automatically turn off the power using the digital keys and press the [SET] button to set the entry . • If you want to clear ente red time to retype it, press the [CLEAR] button on the Control Panel. • If you want to re[...]

  • Page 97

    95 4 Setting the Auto Power Save Mode This function allows this equ ipment automa tically to go into the energy saving mode (unn ecessary electric- ity is cut off at standby) if it is left inactive for a cert ain period of time. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.E[...]

  • Page 98

    96 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Automatic Po wer Save mode is activated. • The Auto Power Save mode setting is completed.[...]

  • Page 99

    97 4 Setting the Sleep Mode This function allows this equi pment goes in to the sleep mode tha t stands by with the minimum pow er con- sumption. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 8 2 2 Press the [ENERGY SA VER] button. • The E[...]

  • Page 100

    98 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Automatic S hut Off mode is activated. • The Sleep mode setting is completed.[...]

  • Page 101

    99 4 Setting the Drawer Setup Pop-Up When this functions is enabled, the message to ask users to change the paper size setting every ti me you open the drawer . 1 Press the [GENERAL] button. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 8 2 2 Press the [DRA WER SET POP-UP] button . • Th[...]

  • Page 102

    100 4.SETTING ITEMS (ADMIN) 4 3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol Y ou can set the TCP/IP protocol that is commonly us ed for most of network syst em. It is recommended to configure the TCP/IP protocol because T opAccess, t he device management web-bas ed uti lity , and e-Filing web-based utility , tha t allows you to ma nage f[...]

  • Page 103

    101 4 2 Press the [TCP/IP] button. • The TCP/IP screen is disp layed. 3 Press the [DYNAMIC] button in the “ADDRESS MODE” option. 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface [...]

  • Page 104

    102 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the TCP/IP fo r DHCP Server Only 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETW ORK menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 8 2 2 Press the [TCP/IP] button. • The TCP/IP screen is disp layed. 3 Press the [NO [...]

  • Page 105

    103 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface card to apply the changes. Setting the TCP/IP for St atic IP Address 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENT[...]

  • Page 106

    104 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Press the [ST A TIC] button in the “ADDRESS MODE” o ption. 4 Press the [IP ADDRESS] button and enter the IP address of this device using the digit al keys. Enter also the subnet mask and default gateway as required. 5 Press the [ENTER] button. • Returns you to the NETWORK men[...]

  • Page 107

    105 4 Setting the IPX/SPX Protocol Y ou can set the IPX/SPX protocol on this equipment. The IPX/SPX protoc ol is usually used to communi- cate with the NetW are file server through the network. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P.[...]

  • Page 108

    106 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipme nt starts initializing the net work interface card to apply t he changes.[...]

  • Page 109

    107 4 Setting the NetW are Settings Y ou can set the NetWare network mode and th e NetW ar e configuration to be connected. This must be set when you use the NetWare file server for Novell printing. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”. ?[...]

  • Page 110

    108 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following items as required. • ENABLE BINDER Y — Press the [ENABLE] button to enable communi cating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode. • ENABLE NDS — Press the [ENABLE] button to enable communicating with t[...]

  • Page 111

    109 4 Setting the SMB Protocol When you want to enable this e quipment visible in the Windows network, you must enable the SMB pro to- col and enter the NetBIOS name and workgroup to sp ecify the device name of thi s equipment and work- group where this equipment will be visible. Also if your network uses the WINS server to allow the SMB communicat[...]

  • Page 112

    110 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following it ems as required and press the [ENTER] button. • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB pro tocol to enable the Save as file to network folder using SMB and sharing the “FILE_SHARE” folder o[...]

  • Page 113

    111 4 4 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface card to apply the changes.[...]

  • Page 114

    112 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the AppleT alk Protocol The AppleT alk protocol must be enabled and properly configured to enable Ap pleT alk p rinting with the Macintosh comput er . 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENT[...]

  • Page 115

    113 4 When you press the [APPLET ALK NAME] and [DESIRED ZONE ] buttons, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry . 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] b[...]

  • Page 116

    114 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the HTTP Network Service This function all ows you to enable or disabl e the HT TP netw ork server service that provid es the web- based utility on this equipment, such as T opAccess and e-Filing web utility . The HTTP network server ser- vice also must be enabled for IPP pri[...]

  • Page 117

    115 4 3 Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DIS- ABLE] button to disable the HTTP network server servic e. This must be enabled for T opAccess, e-Filing web utility , and IPP printing. • [PRIMARY PORT NUMBER] — Press this to enter the primary po[...]

  • Page 118

    116 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the Ethernet S peed This function all ows you to specify the ethernet speed. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P. 8 2 2 Press the [ETHERNET] button. • The[...]

  • Page 119

    117 4 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface card to apply the changes.[...]

  • Page 120

    118 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the LDAP and SN MP Network S ervice This function allows this equipment to access the LDAP dire ctory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job. • If the LDA[...]

  • Page 121

    119 4 3 Press the [OTHER] button. • The OTHER screen is displayed. 4 Press the [ENABLE] button to enable the LDAP networ k service, or [DISABLE] button to disab le it. • Optionally you can enter the trap community name fo r the SNMP Tr aps by pressing the [SNMP READ COM- MUNITY] button. When you press this button, the QWERTY T ype Keyboard scre[...]

  • Page 122

    120 4.SETTING ITEMS (ADMIN) 4 4. SETTING COPY FUNCTIONS Y ou can change the system behaviors for the cop y oper ation, such a s maximum number of copies, auto 2- sided mode, and the sort mode priority . 1 Press the [COPY] butt on in the ADMIN menu. • The COPY screen is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”. ?[...]

  • Page 123

    121 4 4 Specify following items as required. • AUTOMA TIC CHA NGE OF P APER SOURCE — When this is set to [ON], th is equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis- play a message to set the correct paper . • P APER OF DIFFERENT DIRECTION — W[...]

  • Page 124

    122 4.SETTING ITEMS (ADMIN) 4 5. SETTING F AX FUNCTIONS Setting the T erminal ID The T erminal ID settings are available only when the optiona l Fax unit is installed. Once programmed, T erminal ID information will be prin ted on the leading edge of tra nsmitted or received documents if the TTI and RIT are enabled. • ID information is sent and pr[...]

  • Page 125

    123 4 3 Specify following items as required. • [ID NAME] — Press this to enter th e terminal ID of this equipment. • [F AX NU MBER] — Press this to enter the fax number of this equipment. • [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the Line2 board is installed. This is not displayed when the Line2 b[...]

  • Page 126

    124 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 4 Press the [ENTER] button. • Returns you to the F AX menu.[...]

  • Page 127

    125 4 Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu w ill be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. • Receptio n mode: AUT O, MANUAL • Monitor tone vo lume: Adjustable 0-7 steps (0: ton e OFF) The “mon[...]

  • Page 128

    126 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 3 Specify following items as required. • RX MODE — Press the [AUTO] button to receive faxes automatically , or [MANUAL] button to receive faxes manually . When you select the manual mode, you can re ceive the faxes by pressing the [ST A RT] button when it rings. • MONIT OR V OLUME[...]

  • Page 129

    127 4 Setting the Line-2 Mode The LIne-2 Mode settings are available on ly when the optional F ax unit and optional Line-2 board are installed. Installing the 2nd line board (option) all ows transmis si on during reception, reception duri ng transmission, and simultaneous two communicati ons of transmission/reception. When the 2nd line is used, the[...]

  • Page 130

    128 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 2 Press the [LINE-2 MODE] button. • The LINE-2 MODE scr een is displayed. 3 Continue the procedure depending on how you set the Line-2 mode. •  P .128 “Transmission and Reception (TX /RX)” •  P .128 “Recept ion Only (24HR)” •  P .129 “Recept ion Only (TIMER)?[...]

  • Page 131

    129 4 2 Press the [ENTER] button. Reception Only (TIMER) 1 Press the [RX ONL Y (TIMER)] button. • Using the 2nd line for reception only during the specified period. • Enter the ST ART time and END time using the digital keys. • Pressing the arrow buttons move s the cursor . • Time is displayed in the 24-hour system. 2 Press the [ENTER] butt[...]

  • Page 132

    130 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 Setting the RX Printing Setting Discard and Reduction Printing Set print settings for receiv ed fax and Internet Fax originals th at are to be printe d. T wo p rint settings are availa ble: discard printing and reduction pri nting. Discard Printing: ON, OFF • ON (default setting): Whe[...]

  • Page 133

    131 4 3 Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC- TION”. 4 Press the [ENTER] button. • The registered item s can be confirmed in the function list.  P .149 Setting Duplex Printing The “Duplex Print” function is available onl y when the optional Fax un it is installed. This printer setting determines whether o[...]

  • Page 134

    132 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 2 Press the [RX PRINT] button. 3 Press the [ON] button of the “DUP LEX PRINT”, and then press the [ENTER] button. • The registered ite ms can be confirmed in the function list.  P .149 Duplex printing direction differs depending on the received original size. - Received LD, LG [...]

  • Page 135

    133 4 * Rotate Sort printing is available only for L T/A4-si zed paper . Set the L T and L T -R, o r A4 and A4-R draw- ers. * When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on the remaining paper . 1 Press the [F AX] button in the ADMIN menu. • The F AX menu is displayed. T o display the ADMIN [...]

  • Page 136

    134 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 Setting the Recovery T r ansmission The Recovery transmission is available onl y when the optional Fax unit is installed. This function all ows you to specify how long a docum ent will be remained in the memory after failing the redial attempts. Y ou can retransmit the document held in [...]

  • Page 137

    135 4 3 Change the document-stored time with the [< 1H] or [24H >] button, and press the [ENTER] button. • The document-holding time can be change d by the 1 hour . When the Recovery transmission is enabled , the [RECOVERY TX] button will be grayed icon. Y ou can disable the Recovery transmission by pressing the [RECOVERY TX] button again, [...]

  • Page 138

    136 4.SETTING ITEMS (ADMIN) 4 6. SETTING FILE FUNCTIONS This function all ows you to automati cally delete the fil e s stored by the Save as f ile op erations. This func- tion is used to periodically delete stored fi les in the lo cal storage to ma intain the available hard disk space. The [FILE] button in the [ADMIN] menu will be available only wh[...]

  • Page 139

    137 4 7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-ma il Message Properties Y ou can configure the message properties of E-mail doc uments that will be sent by Scan to E-mail opera- tion. The [E-MAIL] button in the [ADMIN] me n u will be available onl y when the Scann er Kit is installed, or when the Printer/Scanner Kit is installed. 1 Press t[...]

  • Page 140

    138 4.SETTING ITEMS (ADMIN) 7.SETTING E-MAIL FUNCTIONS (Cont. ) 4 Setting the Scan to E-mail Fragment ation This function all ows you to send the Sca n to E-mail jo b split by the fragment size you speci fied. This can reduce the transmission errors caused by the network traffic problems. The [E-MAIL] button in the [ADMIN] me n u will be available [...]

  • Page 141

    139 4 8. SETTING INTERNET F AX FUNCTIONS Setting the Internet Fax Message Properties Y ou can configure the message properties of Internet Fa xes that will be sent by Internet Fax transmission. The [INTERNET F AX] button in the [ADMIN] menu will be availabl e only when the Scanner Ki t is installed, or when the Printer/Scanner Kit is installed. 1 P[...]

  • Page 142

    140 4.SETTING ITEMS (ADMIN) 8.SETTING INTERNET F A X FUNCTIONS (C ont.) 4 Setting the Internet Fax Fragment ation This function all ows you to send the Int ernet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [INTERNET F AX] button in the [ADMIN] menu will be avail[...]

  • Page 143

    141 4 Setting the Internet Fax Body String T ransmission This function allows yo u to set whether t he body string will be transmitted or not. The [INTERNET F AX] button in the [ADMIN] menu will be availabl e only when the Scanner Ki t is installed, or when the Printer/Scanner Kit is installed. 1 Press the [INTERNET F AX] but ton in the ADMIN menu.[...]

  • Page 144

    142 4.SETTING ITEMS (ADMIN) 4 9. SETTING LIST/REPORT Setting the T ransmission / Reception Journal There are two types of journals availab le on this equip ment. Journals can be prin ted either automatically or manually . This function allows yo u to set the auto-print for th e journals, an d the number of transactions appears in the journal list. [...]

  • Page 145

    143 4 3 Press the [JOURNAL] button. • The JOURNAL screen is displayed. 4 Specify the following items as required. • AUTO — Press the [ON] button to enable printing the trans mission and reception jour nals automatically . When you enable this, the transmission and reception journals will be print ed when specified numbers of trans- missions a[...]

  • Page 146

    144 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed auto- matically only . This function allows yo u to select the condition to print the commu nication report for each transmission type sepa rately . The Comm[...]

  • Page 147

    145 4 3 Press the [COMM. REPORT] button. • The COMM. REPORT screen is displayed. 4 Specify the condition for each transmission type. • [OFF] — Press this to disable printing the communication report. • [AL WA YS] — Press this to print the comm unication report every transmission. • [ON ERROR] — Press this to print the communication re[...]

  • Page 148

    146 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 6 Press the [Next] button to display the next sc reen an d specify the condition for each transmission type. “RELA Y ORIGINA TOR” is available only when the optional Fax unit is installed. 7 When you press the [AL W A YS] or [ON ERROR] button for each trans- mission type, the “PRINT[...]

  • Page 149

    147 4 Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function all ows you to enable or disabl e printing a rece ption list fo r the following mailbo x transmis- sions: Relay S t ation — Receiving a relay transmis sion from an o riginator as a relay[...]

  • Page 150

    148 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 4 Specify whether the reception list will be printed for each transmis- sion. • RELA Y ST A T ION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator . • LOCAL — Select the [ON] button to print the reception li st w hen reser[...]

  • Page 151

    149 4 10. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. * For the examples of each list format are described in Appendix.  P .153 The NIC configuration page, PS3 font list, and PCL font list can be printed only when the Printer Kit, the Printer/Scanner Kit, or optiona[...]

  • Page 152

    150 4.SETTING ITEMS (ADMIN) 4 1 1. SETTING PRINTER/E-FILING FUNCTIONS Y ou can configure the printer and e-Filing functions tha t will apply to the print jobs or e-Filing jobs. 1 Press the [PRINTER/E-FILING] button in the ADMIN menu. • The PRINTER/E-FILING screen is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.  P[...]

  • Page 153

    151 4 12. WIRELESS SETTINGS AND Bluetooth SETTINGS • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Modu le is inst alled. For the instructions on how to operate the WIRELESS SETTINGS, pl ease refer to t he GN-1041 Operator ’s Manual for Wireless LAN . • There [...]

  • Page 154

    4 152 4.SETTING ITEMS (ADMIN)[...]

  • Page 155

    153 5 5. APPENDIX 1. LIST PRINT FORMA T ................ ................ ............. ................ ............. ................ .............. 154 • T otal Counter List ................. .............. .............. .............. .............. .............. .............. ....... ............. ... 154 • Department Code List ........[...]

  • Page 156

    154 5.APPENDIX 5 1. LIST PRINT FORMA T T ot al Counter List An output example o f the T otal Counter List TOTAL COUNTER LIST TIME : 10-09-'05 20:47 S/N : 0987654321 PRINT COUNTER COPY SMALL 99999 LARGE TOTAL 99999 199998 FAX 99999 99999 199998 PRINTER 99999 99999 199998 LIST 99999 99999 199998 TOTAL 399996 399996 799992 SCAN COUNTER FAX 99999 [...]

  • Page 157

    155 5 Dep artment Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'05 20:47 DEPT NO. PRINT COUNTER DEPARTMENT D 1 00001 FAX COMMUNICATION COPY SMALL 99999 399996 LARGE 99999 399996 199998 FAX 99999 99999 199998 PRINT 99999 99999 199998 LIST 99999 99999 199998 799992 - TOTAL LIMIT TRANSMIT SMALL 99999 L[...]

  • Page 158

    156 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Address Book List An output exampl e of the Ad dress Book L ist ADDRESS BOOK INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME QUALITY TX TX TYPE LINE ECM ATT FAX NUMBER/E-MAIL ADDRESS 001 USER01 OFF MEMORY OFF 0 00000000001 user01@ifax.co[...]

  • Page 159

    157 5 Group Numbers List An output example of the Grou p Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME ADDRESS BOOK 001 GROUP01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007[...]

  • Page 160

    158 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (User) An output example of the Func tion List (User) For further information about the items printed on t he fu nction list, please refer to the “Function List (Administrator)”. (  P .160) GENERAL TOTAL COUNTER : 9999 DRAWER DRAWER 1 : LT DRAWER 2 : A3 DRAWER 3 : A4-R DRAWER 4 : B5[...]

  • Page 161

    159 5 NIC Configuration Page An output example of th e NIC Configuration Page =================================================================================== Unit Serial No : 00C67861 Version : T000SY00000 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : 100 Megabits Novell Network Information enabl[...]

  • Page 162

    160 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (Administrator) An output example of the Func tion List (Administrator) The Function List for an administra tor shows the setting list for al l functions. The follo wing table shows all functions that are printed for an admin istrator’s function li st, and the “User” column indicates[...]

  • Page 163

    161 5 DRA WER - DRA WER 3 *1 Shows the paper size of the drawer 3. YES DRA WER - DRA WER 4 *2 Shows the paper size of the drawer 4. YES DRA WER - LARGE CAP ACITY FEEDER *3 Shows the paper size of the large capacity feeder YES AUTO CLEAR Shows the time (in second) that the T o uch Panel Display clears the pre vious settings that had been set and tur[...]

  • Page 164

    162 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 AUTOMA TIC CHANGE OF P APER SOURCE Shows whether the Automatic Change of Paper Source function is enabled or dis- abled. NO P APER OF DIFFERENT DIRECTION Shows wh ether the Paper of Dif ferent Direc- tion function is enabled or disabled. NO SUSPEND PRINTING IF ST APLER EMPTY Shows whether this equipment[...]

  • Page 165

    163 5 INITIAL SETUP - COMPLETION TONE VOLUME *1 Shows the complete volume setting. NO INITIAL SETUP - RX MODE *1 Shows the default RX mode. NO INITIAL SETUP - DIAL TYPE *1 Shows the dial type of the line 1. NO INITIAL SETUP - DIAL TYPE (LINE2) *2 Shows the dial type of the line2. NO LINE-2 MODE *2 Shows the line2 mode . NO LINE-2 MODE - ST ART *2 S[...]

  • Page 166

    164 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 E-MAIL Function Description User FRAGMENT MESSAGE SIZE (KB) Shows t he fragment mess age size that applies to an E-mail transmission. NO FROM ADDRESS Shows the sender ’s E-mail address that applies to an E-mail transmission. NO FROM NAME Shows the sender ’s name that applies to an E-mail transmissio[...]

  • Page 167

    165 5 COMM. REPORT - RELA Y ORIGINA TOR *1 Shows the condition to print a relay origina- tor report. NO COMM. REPORT - RELA Y ST A TION Shows the condition to print a relay station report. NO COMM. REPORT - RELA Y DESTINA TION Shows t he condition to print a relay destina- tion report. NO RECEPTION LIST - LOCAL Shows whether a rece ption list will [...]

  • Page 168

    166 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 WIRELESS SETTINGS are printed only when the optional Wireless LAN Module is installed. BLUETOOTH SETTINGS are printed only when t he optional Bluetooth Mo dule is installed. USER CERTIFICA TE Shows the user certificate name to be used for authentication. NO CA CERTIFICA TE Shows the CA certificate name [...]

  • Page 169

    167 5 NETWORK SETTING - NETWORK - TC P/IP Function Description User ADDRESS MODE Shows the TCP/IP address mode. NO IP ADDRESS Shows the IP address of this equipment. NO SUBNET MASK Shows the subnet mask of this equipment. NO DEF AUL T GA TEWA Y Shows the defau lt gateway address of this equipment. NO NETWORK SETTING - NETWORK - IPX/SPX Function Des[...]

  • Page 170

    168 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 NETWORK SETTING - SESSION - DDNS SESSION Function Description User ENABLE DDNS Shows whether the DDNS i s enabled or dis- abled. NO HOST NAME Shows the host name of this equipment. NO DOMAIN NAME Shows the domain name of this equipment. NO NETWORK SETTING - SESSION - SMB SESSION Function Description Use[...]

  • Page 171

    169 5 TREE Shows the NDS tree. NO SEARCH ROOT Shows the NDS Search Root. NO NETWORK SETTING - SESS ION - BONJOUR SESSION Function Description User ENABLE BONJOUR Shows whether the Bonjour is enabled or disabled. NO LINK-LOCAL HOST NAME Shows the li nk-local host name of this equip- ment for Bonjour . NO SERVICE NAME Shows the servic e name of this [...]

  • Page 172

    170 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PORT NUMBER Shows the port number to be used for send- ing an E-mail or Inte rnet Fax to the SMTP server . NO ENABLE SSL Shows whether the SSL for the SMTP client is enabled or disabled. NO NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK S ERVICE Function Description User ENABLE SMTP SERVER Show[...]

  • Page 173

    171 5 SSL PORT NUMBER Shows the SSL port number to be used for accessing the POP3 server . NO NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE Function Description User DEF AUL T PORT NUMBER Shows the defau lt port number to be use d for saving a document to the network folder using the FTP . NO NETWORK SETTING - NETWORK SERVI CE - FT[...]

  • Page 174

    172 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PRIMARY SNTP ADDRESS Shows the prim ary SNTP server address if it has been set. NO SECONDARY SNTP ADDRESS Shows the secondary SNTP server addre ss if it has been set. NO PORT NUMBER Shows the port number to be used for accessing the SNTP server . NO SCAN RA TE Shows the scan rate to check the SNTP serve[...]

  • Page 175

    173 5 AUTHENTICA TION Shows whether the authentication for IPP printing is enabled or disabled. NO USER NAME Shows the user name for authentication. NO ENABLE SSL Shows whether the SSL for IPP printing is enabled or d isabled. NO SSL PORT NUMBER Shows the SSL port number to be used for IPP printing. NO SSL URL Shows the SSL URL for IPP printing. NO[...]

  • Page 176

    174 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 ENABLE E-MAIL ERROR FORW ARD Shows whether an E-mail error message will be sent or not. NO E-MAIL ERROR TRANSFER ADDRESS Shows the E-mail address where an E-mail error message will be sent, if it has been set. NO ENABLE P ARTIAL E-MAIL Shows whether the equipm ent allows print- ing an E-mail job that pa[...]

  • Page 177

    175 5 PS3 Font List An output ex ample of the PS3 Fo nt List[...]

  • Page 178

    176 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PCL Font List An output example of the PCL Font Li st[...]

  • Page 179

    177 INDE X INDEX Numerics 2ND TEL .................. ............ .............. .............. ... 8 A ADDRESS BOOK ....... .............. .............. .......... 74 ADDRESS BOOK EDIT ....... .............. .............. . 10 Address Book List ................... .............. .... 74 , 156 ADDRESS BOOK REGISTRATION ....... ............ 7 ADDR[...]

  • Page 180

    178 INDEX (Cont.) FAX NUMBER ......... ............... .............. .......... 123 FIRST NAME ................. .............. .............. ......... 8 FRAGMENT MESSAGE SIZE ........ .............. .. 138 FRAGMENT PAGE SIZE ............. .............. ..... 140 Fragmentation ................ .............. ........... 138 , 140 FRAME TYPE ....[...]

  • Page 181

    179 INDE X Reversed D isplay Mode ............ ............ ............ 6 6 ROTATE SORT ............. .............. .............. ..... 133 Rotate Sort .......... .............. .............. ........... ..... 132 ROTATION ............ .............. ........... .............. .... 72 RTI ........... .............. ........... .............. ..[...]

  • Page 182

    180 INDEX (Cont.)[...]

  • Page 183

    Printed in China DP-3540/4540 OME05010100[...]

  • Page 184

    2005 T OSHIBA TEC CORPORA TION All rights reserved 6LE82454001 R05092092800-TTEC 2005-1 1 MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide 2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN[...]